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Home My WebLink AboutUtilities 2016-09-13 Item 2D - Contract Supplement #1 - Andover Park East Water and Sewer Replacement with PACE EngineersTO: FROM: BY: CC: DATE: C 0 ity of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director Utilities Committee Bob Giberson, Public Works Director A9 Mike Cusick and Peter Lau, Senior Program Managers Mayor Ekberg September 9, 2016 SUBJECT: Andover Park East Water and Sewer Replacement Proiect Project No. 99940103 (and 91440204), Contract No. 15-116 PACE Engineers Supplemental Agreement No. 1 ISSUE Approve Supplemental Agreement No. 1 with PACE Engineers Inc. (PACE). BACKGROUND PACE is the design consultant for the Andover Park East Water and Sewer Replacement Project with Contract No. 15-116. On August 1, 2016 Council approved the construction contract with Titan Earthworks. Supplemental Agreement No. 1 with PACE will provide design and construction support to the City during construction. DISCUSSION PACE incurred additional costs for surveying and design of ADA sidewalk ramps, replacement of catch basins and manhole covers, and developing a detour plan to keep local businesses in operation during the different stages of construction. Supplemental Agreement No. 1 also includes on-call construction management services to the City during construction to allow PACE to attend meetings, review submittals, and answer technical questions from the City and the contractor. A time extension to December 31, 2017 is also included in Supplemental Agreement No.l. FINANCIAL IMPACT The Proposed 2017 budget for construction management is $640,000 for the Andover Park East Water and Sewer Replacement Project. AECOM was hired as the main construction management firm for $532,893.84, leaving the remaining budget of $107,106.16 for PACE's Supplemental Agreement No. 1. Remaining CM Expenses CM Budget PACE Construction Management $30,128.76 PACE Additional Design Services 24,967.56 $107,106.16 Supplement No.1 Total $_55,Q96.32 $107106.16 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 15-116 with PACE Engineers, Inc. in the amount of $55,096.32 for the Andover Park East Water and Sewer Replacement Project and consider this item at the September 26, 2016 Committee of the Whole Meeting and subsequent October 3, 2016 Regular Meeting. Attachments: Proposed 2017 CIP Sheets PACE Supplemental Agreement No. I W:\PW Eng\PROJECTS\A- WT Projects\APE Water Main Replacement (99940103)\Info Memo PACE Supp #1 09-09-16 gi sb.docx Kul CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Andover Park E Water Main Replacement Project No. 99940103 DESCRIPTION: Design and construct 2,700 LF of new 8" & 16" ductile iron pipe along Andover Park East from Tukwila Pkwy to Strander Blvd. JUSTIFICATION: Support future growth within this area of the CBD as aging cast iron system has suffered frequent failures. STATUS: Survey and design is complete. Construction is scheduled for 2016 from Strander Blvd to Tukwila Pkwy with final paving in 2017. MAINT. IMPACT: A new pipe will significantly reduce impact on crews from the risk of cataclysmic events. COMMENT: PWTF loans were rescinded in 2014 & 2015 by the State Legislature. FINANCIAL Through Estimated tin S000'sl 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 140 59 199 Land (R/W) 0 Const. Mgmt. 284 100 384 Construction 2,100 685 2,785 TOTAL EXPENSES 140 2,443 785 0 0 0 0 0 0 3,368 FUND SOURCES Awarded Grant 0 Proposed Bond 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 140 2,443 785 0 0 0 0 0 0 3,368 TOTAL SOURCES 140 2,443 785 0 0 0 01 01 0 1 3,368 38 2017 - 2022 Capital Improvement Program 60 h0w IF, 38 2017 - 2022 Capital Improvement Program 60 CITY OFT0KWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Andover Park East Sewer Replacement Project No. S1440204 DESCRIPTION: Design and construct 1,600 LF of 15" and 12" sanitary sewer from Strander Blvd. to 1-405 in Andover Park E. JUSTIFICATION: Sewer improvement will provide additional capacity for future development along Andover Park East. STATUS: Project will overlay Andover Park East from EKnander Blvd 1o|-4O5in2O17. YN/UNT.|K0PACT: ConokucUon� scheduled for 2O1O[mmG�onderB�dtoTuk�|uPa�woy M�gadon�fmmVVaohin�on ��K8K0�N�' ' Place for the increased sewer capacity needed for the size of the development. FINANCIAL Through Estimated EXPENSES Design 47 43 90 Const. Mgmt. 206 50 256 Construction 1,626 500 2,126 TOTAL EXPENSES 471 1,875 1 550 1 01 01 01 01 01 01 2,472 FUND SOURCES Awarded Grant 0 Mitigation Actual 0 Mitigation Expected 290 290 39 2n1r-zos2 Capital Improvement Program 77 SUPPLEMENTAL AGREEMENT NUMBER I to CONSULTANT AGREEMENT NUMBER 15-116 THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein-after referred to as "the City", and PACE Engineers, Inc hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, June 18, 2015 and identified as Agreement No. 15-116. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Scope of Services, for Supplemental Agreement #1 Andover Part East Water and Sewer Replacement project for the City of Tukwila. The purpose of this supplement is to add: 1. Engineering Design Services • Design 8 ADA ramps so that they bought up to current code requirements. • Design for the replacement of 1960 and 1970 storm drain structures that are at end of their design life and do not meet current City of Tukwila Infrastructure Standards. • Survey and evaluate the existing asphalt pavement section in Andover Park East for the replacement of the asphalt pavement after the installation of the proposed water and sewer improvements. • Develop a new channelization and striping plan. • Develop a detour plan for the installation water and sewer lines that provides access to the business in the construction 2. Construction Administration Services • Attend the pre-construction conference. • Review up to 10 material submittals for compliance with contract documents. • Review and address up to 10 RFI's. • Review up to 3 contract pay estimates as requested. We assume the City will prepare the estimates. • Review up to 5 change orders and prepare documents as necessary. Attend construction meetings as requested by the City. The City will provide meeting agendas and minutes. • Provide up to 52 hours to assist the City as requested throughout construction. • Prepare Record Drawings. The contractor's and City's redlines will be incorporate into the design drawings to create Auto Cad Record Drawings. E, to] 3. Payment, shall be amended as follows: Payment for the work provided by the Consultant as part of this supplement shall be made for an additional $55,096.32 the total amount for the Consultant for this contact shall not exceed $414,954.32 without express written modification of the Agreement signed by the City 4. Time for Performance, is amended to change the number of calendar days for completion of the work to read 930 days. The completion date will now be December 31, 2017. DATED this -- day of , 2016. CITY OF TUKWILA Allan Ekberg, Mayor I— U By: Prii E151 PACE Engineers, Inc. Project Name Attachment A Project Name APE Construction Admin. Assistance Project #: Proj Number 15412 BG 50 Project Budget Worksheet - 2016 Standard Rates Location: (Project ocation City of Tukwila Task #: 00 Prepared By: Date: Staff Type # (See Labor Rates Table) Staff Type Hourly Rate Drawing/rask Title Pre- Construction ;M Submittal Review Address RFC's Pay Requests Change Orders Construction Meet4 General Assistance Prepare Record Drawl Hours Total Labor Total Expenses Labor Hours by Classification DH 25- Jul -16 Labor Code Job Title 1 $204 Senior Senior Principal Engineer 4 6 25 2 10 12 $192 _._.m,.M $169 Principal Engineer 30 20 15 25 2 Project Manager 10 70 $148 •GIS /CAD Manager 2 74 20 Hour Total 4.0 10.0 30.0 6.0 20.0 15.0 50.0 26.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 37.0 $7,548 92.0 $17,664 10.0 $1,690 2.0 $296 20.0 $2,340 0.0 $0 0.0 $0 0.0 $0 0.0 $0 0.0 $0 0.0 $0 Postage/Courie Plotter PhotoNidr Mileage/Trave Miscellaneous Technology Fee (2% rate /unit Reimbursable Quantity Cost Total $590.76 File: CA Budget, Fee Worksheet 5T.'. 7t Subconsultants Uti }echantcat °Engineei Electrical Engineer Geotechnicat Engineer & C Engineer iubconsultant Sub' arkup PACE Billed Labor Total Reimbursable Expenses Subconsultants Total Project Budge Total Page l of 1 Rate Table Used: 2016 Standard Rates Printed: 712512016,10:56 AM