Loading...
HomeMy WebLinkAboutReg 2016-09-19 Item 3D - Bid Award - Hoffman Construction for Crystal Springs Emergency Surface Water Repair for $203,361COUNCIL AGENDA SYNOPSIS initials Meetins Dale 09/19/16 Prepared 1!y BG 1Vlayar',r review wind/ review. ITEM INFORMATION ITEM No. 3.D. CAS NUMBER: STATE SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 09/19/16 AGENDA IrEm TITLE. Crystal Springs Emergency Bid Award to Hoffman Surface Construction, Water Repair Inc. (2016 Small Drainage) CATEGORY • Discussion IN Motion Date ❑ Resolution At Date El Ordinance Mtg Date ►,;1 Bid Award 09/19/16 ❑ Public Hearing A2tg Date ❑ Other Mtg Date AN Date Mtg Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police El PIE% SPONSOR'S The Crystal Springs Emergency Surface Water Repair was advertised for construction on SUMMARY August 30 and September 6, 2016. Nine bids were opened on September 13, 2016 with the low bid of $203,361.00 from Hoffman Construction, Inc. This project will repair the emergency surface water pipe failure that caused a sinkhole within Crystal Springs Park and 5151 Ave S. Budget will come from the 2016 Small Drainage Program. Council is being asked to award the contract to Hoffman Construction in the amount of $203,361.00. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Crnte ❑ Transportation Crnte Cmte ❑ Arts Corm. ❑ Parks Comm. ❑ Planning Comm. COMMIFIEE CHAIR: KATHY HOUGARDY 'l Utilities DATE: 09/13/16 RECOMMENDATIONS: SPONSOR /ADMIN. COMMI1TEE Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $203,361.00 $525,000.00 $0.00 Fund Source: 412 SURFACE WATER (PAGE 82, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/19/16 MTG. DATE ATTACHMENTS 09/19/16 Informational Memorandum dated 09/13/16 (revised after 9/13/16 UC) Page 82, 2015 CIP KPG - Award Recommendation Bid Tabulation Minutes from the Utilities Committee meeting of 09/13/16 15 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Utilities Committee FROM: Bob Giberson, Public Works Director BY: CC: Ryan Larson, Senior Program Manager Mayor Ekberg DATE: September 13, 2016 (revised after bid opening) SUBJECT: Crystal Springs Emergency Surface Water Repair Project No. 91641206 BID AWARD ISSUE Award a contract for the construction of the Crystal Springs Emergency Surface Water Repair to Hoffman Construction, Inc. BACKGROUND Maintenance staff was notified of pavement settlement within Crystal Springs Park and 5151 Ave S during the week of July 18, 2016. Using video inspection, it was determined that the surface water pipe was filled with a large quantity of material that indicated a possible failure of the pipe. Crews attempted to remove the blockage, but the removal of the material lead to additional failure of the pavement and a sinkhole. Other utilities are located within the settlement area. The Mayor declared an emergency on July 21, 2016 and Council approved Resolution 1887. Frank Coluccio Construction stabilized the emergency repair by filling the sinkhole, securing the utilities, and installing a bypass pipe. KPG was hired to design the permanent repairs for construction in 2016. DISCUSSION The Crystal Springs Emergency Surface Water Repair project was advertised for bids on August 30 and September 6, 2016. Nine bids were received and opened on September 13, 2016. The bids were checked, tabulated, and two errors were found and corrected. Hoffman Construction, Inc. is the apparent low bidder with a bid of $203,361.00. The Engineers Estimate was $251,605. Hoffman Construction has not performed previous work for the City, but has successfully completed other municipal projects. BUDGET AND BID SUMMARY (All amounts include sales tax) Funding is proposed from the 2016 Annual Small Drainage Program, as only one bid that was over budget was received and rejected by Council by Resolution 1886. Bid Results Estimate 2016 Budget (SDP) Bid Amount $203,361.00 $251,605.00 $525,000.00 Contingency (15 %) 30,504.15 37,740.75 Excess Design Funds 11,256.99 Crystal Springs (KPG - Design) (59,979.80) Crystal Springs (Coluccio Emerg) (180,000.00) Total $233,865.15 $289,345.75 $296,277.19 RECOMMENDATION Council is being asked to award the construction contract for the Crystal Springs Emergency Surface Water Repair to Hoffman Construction, Inc. in the amount of $ 203,361.00 and consider this item on the Consent Agenda at the September 19, 2016 Regular Meeting. Attachments: CIP Page 82, 2015 CP KPG - Award Recommendation Bid Tabulation W :rPW EngWR©JECTSA. DR PrajectslCryslal Springs Emergency Sg lace Water Redai (91641266)rn1a Memo Rd Award 09 -09 -IS 0 Ott Hotman.deo 17 18 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Annual Small Drainage Program Project No. Varies DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing /ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (8 150th St). Grants from State Municipal Stormwater Capacity Grants. FINANCIAL Through Estimated in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 60 80 80 80 80 80 80 80 620 Land (RAN) 0 Const. Mgmt. 70 80 80 80 80 80 80 80 630 Construction 279 270 325 525 525 525 525 525 525 4,024 TOTAL EXPENSES 409 270 485 685 685 685 685 685 685 5,274 FUND SOURCES Awarded Grant 50 50 100 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 409 220 485 635 685 685 685 685 685 5,174 TOTAL SOURCES 409 270 485 685 685 685 685 685 685 5,274 Project Location: Entire System 2015 - 2020 Capital Improvement Program 82 19 20 3131 Elliott Ave, Suite 400 Seattle, WA 98121 P: 206,286.1640 E: 206.2861639 www.kpg.com September 13, 2016 Ryan Larson, PE Project Manager City of Tukwila 6300 Southcenter Blvd Tukwila, WA RE: Crystal Springs Emergency Surface Water Repair Project 53'd Ave 5 — Crystal Springs Park Project No. 91641206 Dear Ryan, On September 13, 2016, sealed bids were received and opened for the Crystal Springs Emergency Surface Water Repair project. Nine (9) bids were submitted, with the results of the bids and Engineer's Estimate as follows: Bidder's Name Bid Hoffman Construction, Inc. $ 203,361.00 Shoreline Construction Co. $ 214,870.00* Kar -Vel Construction $ 225,494,40 Rodarte Construction, Inc. $ 232,980.00 Road Construction Northwest, Inc. $ 236,571.00 Engineer's Estimate $ 251,605.00 R.L. Alia Company $ 259,006.00 King Construction $ 272,133.00* Pivetta Brothers Construction, Inc. $ 305,042.00 Westwater Construction $ 340,715.00 'Miscalculation in Contractor Bid Proposals. Numbers shown are corrected and calculated from given unit prices per each bid item. Hoffman Construction, Inc. is the apparent low bidder. Contractor Qualifications • Verified Bidder Responsibility Checklist • Exhibit 1: Bid Tabulations indicate that Hoffman Construction, Inc. has prepared the proposal correctly, without errors and projects as the low bid. 21 • Exhibit 2: Verification of Hoffman Construction, Inc. contractor's license from the Department of Labor and Industries; verification of Business Registration; verification of Insurance of Coverage, verification of State Excise Tax Registration, verification that Hoffman Construction, Inc. is not on the State Tax payment delinquent list. • Exhibit 3: Verification of Hoffman Construction, Inc.is not on the State L &I "Debarred Contractors Not Allowed to Bid on Public Works Projects" list; verification that Hoffman Construction, Inc.is not on the State L &I Contractor Strike List • Exhibit 4: Reference Checks. Based on the outcome of the bids and a check of the Contractor's qualifications, I recommend that the City of Tukwila award a construction contract to Hoffman Construction, Inc. in the amount of $203,361.00. Please call me with any questions, (206) 286 -1640. Sincerely, Nelson Davis, PE Senior Project Manager Attachments: Responsible Bidder Determination Form & Attachments Exhibits 1 -4 22 CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS WESTWATER CONSTRUCTION N w ? F 2 0 O my a▪ m W co >2 FL 0 KING CONSTRUCTION R.L. ALIA COMPANY 2 • ? ccF ¢m ~w 02 ❑ O • CC 02 2 KAR -VEL CONSTRUCTION 2 0 F U m r z 0 . 00 U U CCw Z J w 0 2 N Z 0 F U 7 m F- N . 02 U — Z a 2 O 0 2 ENGINEER'S ESTIMATE Total Cost d O 0 0 43 43 43 0 0 ai 43 0 69 O m 43 O m r 43 O O 0 43 O rn N 43 O o m M 43 r co O N 43 O o 0 N 43 43 43 0 N 43 43 O O O C') 43 O O O O N 43 O O N O O N O O 0 N O U m 0 h U 0 O 43 O O M 43 O 0. N 43 O to 43 O N M 43 O O O N 43 O r Oi O 43 O N M 43 rn N 43 m M O 43 O N N 43 O O O 43 O O O N 43 M N CV- CP. 43 43 00 C0 43 0 O O N 43 O 00 LO O co O 00 O N 43 O O 43 0 O O 43 O 00 0 O O 40 Total Cost d O 0 0 43 0 r N 43 O N M 43 0 43 O O (0 43 O c0 43 O N n 43 N c0 43 O m N 43 O co O O 43 43 O O N 43 43 43 O rn n 43 O O 00 N 43 O 0 N 4, O O O O a 43 O O N O O O n O O 00 O O c6 O O O 0 m 4, U 72, H d O 0 U m 0 H 10 43 43 O T 43 O N 43 O O co 00 O O O 43 O O CO r 43 O N 43 CD N 43 O n N 43 N N M 43 O O N 43 O O N 43 O V1 43 O O 43 43 O 0 00 N 43 O 0 O cri eft O 0 O 69 0 O O N 43 O 00 O O9 O O C9 43 O O 4) O O 00 0 O 00 O O O O 0 00 M O 43 43 O 43 O O O (0 00 O O 43 O O N 43 O M co (0 43 O 43 n 43 O co r 43 N N N 43 O O O 43 O n 43 O N 43 O 43 0 00 49 0 0 00 N 43 00 00 0 0 00 0 00 v3 U m 0 H O d 0 0 0) 43 43 0 4) N 43 O O O N 43 O o c0 43 O O M 43 43 O O N 43 n 43 O n N 43 O N m N 43 O O N N 43 43 43 O O 4) 43 Lri 43 O 0 00 43 43 O O 00 O 4, O O N 43 O O 0 43 O 00 N O0 O O 0 43 O O 0 O O 00 O O O O 0 00 N d 0 a` 0 W O U m 0 H N 0 m O H w 0 a' O 43 43 O N 43 O O O N 43 O co 43 O (0 co 43 O O co r 43 O O O 43 O) N 43 1- n 43 N N co 43 O O N 43 O O 43 N N N 43 O 43 43 O 0 00 N 43 O O O 0 00 N O O O m O O N 43 O O 00 00 O L6 4, O O O O 00 O O N 49 O 10 43 O N 43 O 0. n 43 O O N 43 O O N M 43 O O N 43 O m M 43 O N 43 O W N 43 O n N 43 O O M 43 to co Ea cri e3 00 O 0- O 00 4, O 0 O 0 O 0 00 O C9 43 LO CO Ea N O U m O F r C a` 0 0 W 0 0 E v 0 2 ROADWAY Eft Ea ea co ea Ea LO ea CO Ea Ea eft oo 0 co LO LO co cts 8. .0 Unsuitable Foundation Excavation Incl. Haul Gravel Borrow Incl. Haul .0 0 CC et co 0 8. 0 o Ta er ob 10 co co ea co eft oft LO eft er eft Eft Eft tri ROADSIDE DEVELOPMENT LO Ea 0 co co 0 ob ob cb co 0 0 0 0 0 0 0 0 0 0 LO eft 6ft 6s eft ,7, ea CO Ea ea Ea ci Eft CO co ea CO co Ea Ea Ea Ea co Eft Ea Ea LO LO ea Ea Eft co eft co Ea co Ea co Ea Ea LO ai Eft LO Eft eft Ea Eft 0) ea tO Ea Ea LO co Eri eft ci co er Ea co Ea Ea Ea ci Ea cv eft Ea CO Oft co co Ea Ea co co or Eft eft LO ea STORM DRAINAGE Ea 0; CO LO LO co eft LO ui Ea LO Ea LO LO CD Storm Sewer Pipe 18 In. Diam. Ductile Iron Storm Sewer Pipe 12 In. Diam. co co CC co 8. co as ran 8. 0 co ob co LO CO CO ser co CD CO co Eft EA Fa TOTAL CONSTRUCTION COST ESTIMATE En- co cn co CD EA- co CD CD Written Total Aft 0 s. o o c37, I 2 UTILITIES COMMITTEE Meeting Minutes City of Tukwila City Council Utilities Committee September 13, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: Bob Giberson, Robin Tischmak, Mike Cusick, Ryan Larson, Minnie Dhaliwal, Pat Brodin, Peter Lau, Gail Labanara, Laurel Humphrey IL CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Bid Award: Crystal Springs Emergency Surface Water Repair Staff is seeking Council approval to award a contract to Hoffmann Construction Inc. in the amount of $203,361.00 for the Crystal Springs Emergency Surface Water Repair. Hoffman was the lowest bidder of nine bids received, and is under the Engineer's Estimate of $251,605. This project will construct a permanent repair of the surface water pipe at Crystal Springs Park, which was declared an emergency in July. Funds for the contract will come from the 2016 Annual Small Drainage Program. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 19, 2016 REGULAR CONSENT AGENDA. 11.7 . B. Amendments to Tukwila Municipal Code Chapter 14.30, Surface Water Management The City's current National Pollutant Discharge Elimination System (NPDES) permit requires the City to adopt either the 2012 Department of Ecology Surface Water Design Manual or an equivalent by December 31, 2016. The intent is to make Low Impact Development (LID) techniques the preferred and common approach to development and redevelopment. Following analysis, staff proposes adopting the 2016 King County Surface Water Design Manual (KCSWDM) and 2016 King County Stormwater Pollution Prevention Manual. Amendments are proposed to Chapter 14.30, Surface Water Management, of the Tukwila Municipal Code to adopt these manuals as well as add a section on waste receptacle requirements and catch basin labeling. The proposed amendments must be reviewed by the Department of Commerce and then will return for Council review and adoption. COMMITTEE DISCUSSION ONLY. 25