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HomeMy WebLinkAboutReg 2016-09-19 Item 3E - Final Acceptance - Central Business District: Sanitary Sewer Rehabilitation / Emergency Sewer Repair with RL Alia Company for $168,669.76 (1200 Andover Park East)COUNCIL AGENDA SYNOPSIS Meehn ,g Date Pre .pared by_ 41y"14L, revien), Council revien, 09/19/16 B ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAxard Mtg Date F-1 Public.14eann ,g Mtg Date R Otber Mtg Date SPONSOR ❑ Council [:] Major ❑ HR ❑ DCD ❑ .Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PWI SPONSOR'S The contract with R.L. Alia Company of Renton, WA is complete for the Commercial SUMMARY Business District (CBD) Sanitary Sewer Rehabilitation Project - Emergency Repair at 1200 Andover Park East. This project provided sewer repair to an emergency sewer break. Two change orders were issued and unit price over-runs were $67,111.31. Council is being asked to accept and finalize the contract with R.L. Alia Company in the amount of $168,669.76. REVIEWED BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/13/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COmm"I"'EE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $168,669.76 $900,000.00 $0.00 Fund Source: 402 SEWER (PG 71, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/19/16 ITEM INFORMATION ITEMNO. 3.E. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 09/19/16_ AGENDA ITEM TITLE CBD Sanitary Sewer Rehabilitation - Emergency Repair at 1200 Andover Pk E Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date 09119116 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAxard Mtg Date F-1 Public.14eann ,g Mtg Date R Otber Mtg Date SPONSOR ❑ Council [:] Major ❑ HR ❑ DCD ❑ .Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PWI SPONSOR'S The contract with R.L. Alia Company of Renton, WA is complete for the Commercial SUMMARY Business District (CBD) Sanitary Sewer Rehabilitation Project - Emergency Repair at 1200 Andover Park East. This project provided sewer repair to an emergency sewer break. Two change orders were issued and unit price over-runs were $67,111.31. Council is being asked to accept and finalize the contract with R.L. Alia Company in the amount of $168,669.76. REVIEWED BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/13/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COmm"I"'EE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $168,669.76 $900,000.00 $0.00 Fund Source: 402 SEWER (PG 71, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/19/16 MTG. DATE ATTACHMENTS 09/19/16 Informational Memorandum dated 09/09/16 State of WA Depart of Revenue Notice of Completion 16-038 Minutes from the Utilities Committee meeting of 09/13/16 27 W. TO: FROM CC: DATE: ity of Tukwila Attan Ekberg, Mayor Public Works Department -Bob Giberson, Director Utilities Committee BohGiberson' Public Works 0irmctorAo� Peter Lau, Senior Program Manager Mayor Ekberg September 9,2016 SUBJECT: CBQ Sanitary Sewer Rehabilitation — Emergency Sewer Repair at 1200 Andover Park E Project No. 9114O2D8, Contract No. 1G{038 Project Completion and Acceptenm* ISSUE Accept construction contract aecomplete and authorize release of retaineQe. BACKGROUND Resolution No. 1H78 was approved by the Council on March 21.2O1Gthat declared an emergency to repair a sanitary sewer main in the 1200 block of Andover Park East. The Notice to Proceed for Contract Number 16-038 with R. L. Alia Company of Renton, Washington was issued on March 28, 2016. This Emergency Sewer Repair Project provided roadway excavation and sewer pipe replacement due to severe deterioration. DISCUSSION Construction was physically completed on May 11'2O10. There were two change orders executed for this project, one for a contract time extension and the second expanded the scope of the work. FINANCIAL IMPACT The construction budget for this Emergency Sewer Repair Project was $900,000.00. Unit price over-runs were due to the expanded scope of sewer main replacement from the estimated 65 feet to the actual replacement of 10G feet. Retainageie being held by the City for this project inthearnountof$7.7O1.82. Expenses Construction Contract Amount (pre-tax) $ 86.925.00 Unit Price Over-runs 67'111.31 VVA State Sales Tax 14,633.45 Total Contract Amount RECOMMENDATION Council is being asked to formally accept the CBD Sanitary Sewer Rehabilitation — Emergency Sewer Repair at 1200 Andover Park East contract with R. L. Alia Company in the final amount of $168,669.76 as complete and authorize the release of retainage, subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the September 19, 2016 Regular Council Meeting. Attachment: Notice of Completion, Contract #1s*o v�Eng\PROJECTS�A- SW ProjectsTBID Sewer RehabilRation (91140203)\2016 SEWER REPAIR xCOSTCO DR\Projects Close-OuAlmlo Memo For ,� Closeout, 9-6-1om,Docx KOC 30 Original Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: August 4, 2016 Contractor's UBI Number: 600149378 Name & Mail I ing Address of Public Agency Department Use Only (1tY Or I UKWIla Assigned - to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 179000208 Notice is hereby saivi-n rplafivp fn thP.-,1)Mn10fin;i t)fpnxitr"ni Project Name ConFraR ki i�mber Job Order Contracting CBD Sewer Rehab - Emergency Sewer Repair at 1200 APE 16-038 El Yes S1 No S Description of Work Done/include Jobsite Address(es) On Andover Park East adjacent to Costco Drive, the Contractor excavated and replaced broken sewer pipes. Then, the excavated road section was restored. Federally funded transportation project? ❑ Yes S6 No (if yes, provide Contract Bond Statement below) Contractor's Name JE -mail Address Affidavit ID* R. L. Alia Company gjpank @rlalia.com lgjpank@rlalia.com I ... . .......... . .. Contractor Address Telephone # 107 Williams Avenue South, Renton, WA 98057 425-226-8100 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: 1Bond Number: Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted March 16, 2016 1 March 28, 2016 — iJune 2, 2016 1 Were Subcontracters used on this project? If so, please complete Addendum A. VYes ❑ No Affidavit ID* - No I.&I release will be granted until all affidavits are listed. 1,U11L1dUL A.111UL1IL Additions Reductions Sub-Total Amount of Sales Tax 9.5 (117various; rates apply, please send a breakdown) TOTAL ID 86,925.00 $ 67,111.31 $ 0.00 $_ 154,036.31 14633.45 168,669.76 Liquidated Damages $ 0.00 Amount Disbursed $ 160,967.94 Amount Retained $ 7,701.82 MUTE: These two totals must be eaual TOTAL $ 168,669.76 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. 'Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: diane.jaber@tukwilawa.gov Department of Revenue W&Aington State Deparwwnt of Public Works Section (360) 704-5650 45 Labor & Industries Contract Release pe PWC@dor.wa.gov (855) 545-8163, option # 4 ContractRelease@LNI MA. GOV REV 31 0020e (4/28/14) F215-038-000 04-2014 Title: Fiscal Specialist Phone Number: (206) 433-1871 X 1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov 31 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L &I release will be eranted until all affidavits are listed Subcontractor's Name: UBI Number: (Required) Affidavid ID* Northwest Traffic, Inc. 602140049 651516 Everson's Econo Vac, Inc. 601443326 642674 Hot Mix Pavers, Inc. 600310693 646088 West Coast Signal, Inc. 603149602 640095 MT Electric, LLC 603428049 651513 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014 32 Utilities Committee Minutes .............................................................................................. ............................... September 13, 2016 C. Amendments to Tukwila Municipal Code Title 18 - Zoning Staff is seeking Committee approval to forward proposed amendments to Tukwila Municipal Code Title 18, Zoning, to the Planning Commission to make recommendations back to the Utilities Committee later this year. The City's NPDES Phase II permit requires the City to review, revise and make effective local development codes and standards to incorporate LID principles and best practices by December 31, 2016. Amendments have been prepared including cross - departmental review as well as feedback from the City's consultant on this project, Otak. COMMITTEE APPROVAL TO FORWARD TO THE PLANNING COMMISSION. D. Supplemental Agreement: Andover Park East Water & Sewer Replacement Staff is seeking Council approval of Supplemental Agreement No.1 to Contract No. 15 -116 with PACE Engineers, Inc. in the amount of $55,096.32 for the Andover Park East Water and Sewer Replacement Project. The supplement will provide for additional design; on -call construction management, and extends the contract to December ,81, 2017. The supplemented contract is within the remaining construction management budget of $107,106.16. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE. E. Proiect Completion: Emerp-encv Sewer Repair at 1200 An 12 Staff is seeking Council approval of project completion 4 Company in the amount of $168,669.76 forthe CBD Sani Sewer Repair at 1200 Andover Park E8,t, This project pr pipe replacement in an area of severe deterioration UNANIMOUS APPROVAL: FORWARD TO SEPTEMBER 1s WMIM release of retainage to the R.L. Alia Sewer Rehabilitation - Emergency led roadway excavation and sewer was completed on May 11, 2016. 116 REGULAR CONSENT AGENDA. Staff is seeking Council approval of'project completion and release of retainage to the R.L. Alia Company in the arrount.of $109,213.68 for the CB© Sanitary Sewer Rehabilitation - Sewer Repair at 1227 Andover Park East. This project provided sewer pipe replacement in an area of severe deterioration a,nd was completed on May 11 2016. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 19, 2016 REGULAR CONSENT AGENDA. III. MISCELLANEOUS Councilmember Kruller raised a concern about a dangerous intersection at South 137th St and 34th Avenue South impacting children walking to school at Cascade View Elementary. In addition, there was a recent hit and run property damage accident at South 135th St and 34th Avenue South. Further discussion on these intersections will take place in Transportation Committee. Meeting adjourned at 6:03 p.m. Next meeting: Tuesday, September 27, 2016 Committee ChairApproval Minutes by LH, Reviewed by GL 33