HomeMy WebLinkAboutTrans 2016-09-19 Item 2A - Contract Supplement #5 - South 144th Street Phase II Design with KPG IncCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation Committee
FROM: Bob Giberson, Public Works Director
BY:
CC:
Cyndy Knighton, Senior Program Manager
Mayor Ekberg
DATE: September 16, 2016
SUBJECT: S 144 St Phase II Project
Project No. 99510402, Contract No. 14 -103
Supplement Agreement No. 5
ISSUE
Approve Supplemental Agreement No. 5 with KPG for additional design work and rebidding of
the S 144th St Phase II Project in the amount of $78,250.38.
BACKGROUND
KPG completed design for the S 144th St Phase II Project in early 2016 and the project was
advertised for construction bids. Bids were opened on June 7, 2016 with only two bids received.
Both bidswere over budget and subsequently rejected by Council by Resolution No. 1885.
DISCUSSION
KPG's Supplemental Agreement No. 5 includes the redesign work necessary to bring this
project to a second advertisement in late fall of 2016 for a 2017 construction window. The
redesign work will incorporate cost saving measures as well as updated contract specifications
that outline coordination between the City's roadway improvement project and the ongoing
construction of Tukwila Village and King County Library. Design for Seattle City Light's (SCL)
facilities, which SCL wishes to upgrade concurrent with the City's project, is also included in the
supplement. This work is reimbursable from SCL and will be brought forward in a future
Memorandum of Agreement that is currently being finalized.
Financial Impact
Supplement No. 5 is for $78,250.38 and includes $29,563.90 (reimbursable) for Seattle City
Light design work and $48,686.48 in Tukwila redesign /rebidding costs. Staff is proposing to use
a portion of the currently budgeted 2016 construction funding (CIP sheet attached) to proceed
with this redesign work. The proposed 2017 budget sheet (attached) will reestablish a complete
budget and includes approximately $362,000 in additional Traffic Impact Fees that are
anticipated to be collected for the Tukwila Village site development.
RECOMMENDATION
Council is asked to approve Supplemental Agreement No. 5 with KPG in the amount of
$78,250.38 for the S 144th St Phase II Project and consider this item at the September 26, 2016
Committee of the Whole and subsequent October 3, 2016 Regular Meeting.
Attachments: Supplemental Agreement No. 5
CIP Sheets (2)
1
w: \pw eng \projects \a - rw & rs projects \s 144th st phase ii tib - 42nd ave s (99510402 95 -rw02) \design \into memo kpg sup #5 09- 16- 16.docx
CONTRACT FOR SERVICES
Amendment #5
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 14 -103 between the City of Tukwila and KPG Inc. is amended
as follows:
Section 2: Scope of Services shall be supplemented with the following:
The Consultant agrees to perform the services, identified on Exhibit A -5 attached hereto,
including the provision of all labor, materials, equipment and supplies.
Section 4: Payment shall be modified as follows:
A. Payment for the work provided by the Consultant shall be made as provided in
Exhibit 8 -5, attached hereto, provided that the total amount of payment to the
Consultant for this work shall not exceed $78,250.38 without express written
modification of the Agreement signed by the City. The new total contract shall not
exceed $425,404.35 without express written modification of the Agreement signed
by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Printed Name /Title:
ATTEST /AUTHENTICATED APPROVED AS TO FORM
City Clerk City Attorney
2
EXHIBIT A -5
City of Tukwila
S 144th Street Phase II Project
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 — SCL Design, Tukwila Village Coordination, and Re -Bid
KPG
Scope of Work
August 15, 2016
PURPOSE:
Bids received for the S 144th Street Phase II were rejected due to a lack of bidder interest
and high prices in summer 2016. This Supplement is provided to perform Seattle City Light
design, provide ongoing coordination for right of way improvements performed by the
Tukwila village developer, additional right of way services, and to complete Plans,
Specifications, and Estimates for re -bid and construction of the S 144th Street Phase II
Project and incorporate the following new elements of work:
• Construction of Tukwila Village improvements within the S 144th Street Right of Way
has required additional coordination, design, and survey updates to reflect recently
constructed right of way improvements into the project bid documents.
• Seattle City Light (SCL) has requested duct and vault design to be incorporated into
the City project. Costs for this design is anticipated to be paid by SCL under an
agreement that is being prepared between the City and SCL. The total estimated
cost for SCL design services is $29,563.90 as identified in Task 6.10 of this
supplement.
• The City would like to provide retrofit water quality treatment to the extent feasible
for the project area. The total estimated cost for water quality retrofit is $5,110.54 as
identified in Task 6.9 of this Supplement.
• Additional title work is required to complete the right of way acquisition necessary for
this project.
• Update of bid documents for re -bid in November 2016 and provide bid period
services.
City of Tukwila Page 1 of 3 KPG
S 144th Street Phase II Project Supplement No. 5 8/15/2016
3
SCOPE OF WORK:
Task 2 Survey and Base Mapping.
2.7 The Consultant shall perform field utility locates and survey features installed by the
recent Tukwila Village project within the S 144th Street right of way. Field Survey
and Note Reduction. Perform note reduction of the field survey data. No survey
updates are anticipated outside of the right of way as this area is currently under
construction and constantly changing.
2.8 The Consultant shall update mapping work to prepare 1"=20' topographic base map
and digital terrain model (DTM) in AutoCAD format to include the recent
improvements described above.
Task 3 Public Outreach
3.5 The Consultant shall provide ongoing coordination with Tukwila Village construction
activities within the S 144th Street right of way and create a plan sheet to be included
in the bid documents outlining key coordination elements and schedule constraints.
This may include attendance at meetings, review and comment on developer utility
plans and other services requested by the City. Coordination plan sheet will be
updated to reflect conditions at time of re -bid.
Task 6 Final Plans, Specifications and Estimates
6.9 The Consultant shall analyze feasibility and provide final design for water quality
treatment facilities to retrofit the entire project site to the maximum extent feasible
utilizing Modular Wetland or similar type facilities.
6.10 Seattle City Light (SCL) and the City have agreed to install new underground
facilities within the project limits. The Consultant shall prepare final plans,
specifications, and estimates for SCL duct and vault plans. This task shall include
coordination meetings, preliminary design submittal, and incorporation of SCL
comments into the final design. The SCL work will be included as a separate bid
schedule in the City project.
6.11 The City will provide any comments on the previous bid set for inclusion in the final
bid documents. Update Plans, Specifications, and Estimates for Re -bid of project in
November, 2016. Updates are anticipated to include current developer coordination
status, traffic control revisions / detour plan developed in collaboration with the City,
and planter revisions in front of the former library site as requested by the City.
City of Tukwila Page 2 of 3 KPG
S 144th Street Phase II Project Supplement No. 5 8/15/2016
4
6.12 Bid documents will be uploaded to bxwa.com for advertisement by the City. The
Consultant shall provide bid period services to include responses to bidder inquiries,
preparation of addenda, attendance at bid opening, preparation of bid tabulation,
and recommendation to award or reject the apparent low bidder. The budget
assumes a straight forward review process with the low bidder receiving the contract
award.
Task 8 Right of Way Calculations
8.7 Three (4) additional title reports are required to complete right of way determination
compared to original scoping. The Consultant shall obtain the necessary title
reports, review, and incorporate into mapping as required.
Additional Services
The City may require additional services of the Consultant in order to advance all or portions of
the project corridor through final design and construction. This work may include items
identified in the current task authorizations as well other items, which may include, but are not
necessarily limited to the following:
Condemnation support
Additional design / developer coordination
Providing additional permitting or environmental studies
Providing construction services
These services will be authorized under a future contract supplement if necessary. At the
time these services are required, the Consultant shall provide a detailed scope of work and
an estimate of costs. The Consultant shall not proceed with the work until the City has
authorized the work and issued a notice to proceed.
City of Tukwila Page 3 of 3 KPG
S 144th Street Phase II Project Supplement No. 5 8/15/2016
5
HOUR AND FEE ESTIMATE
Project: City of Tukwila
S 144th Street Phase II
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 - SCL Design and Tukwila Village Coordination
EXHIBIT B -5
• Architecture •
Landscape Architecture
• Civil Engineering •
Task
Description
*Labor Hour Estimate
Total Budget
Project
Manager
$ 179.26
Senior
Engineer
$ 143.58
Project
Engineer
$ 115.36
Urban
Designer
$ 125.96
Design
Eng / LA
$ 99.44
Technician
$ 86.18
Survey
Crew
$ 139.96
Senior
Admin
$ 112.70
Office
Admin
$ 74.25
Budget
Task1 - Management/coordination /administration
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
Mileage
0
2
4
0
20
0
0
0
0
$ -
Reproduction
$ -
Task Totals
0
0
0
0
0
0
0
0
0
$ -
Task 2 - Survey and Mapping
2.7 Additional mapping for Town Center improvements
0
2
4
0
0
0
20
0
0
$ 3,547.76
2.8 Base map and DTM updates
0
2
4
0
20
0
0
0
0
$ 2,737.40
Utility locate service
$ -
Mileage
8
16
80
0
16
16
0
0
8
$ -
Reproduction
0
0
0
0
0
0
0
0
0
$ -
Task Totals
0
4
8
0
20
0
20
0
0
$ 6,285.16
Task 3 - Public Outreach
3.5 Developer coordination during construction
8
16
80
0
16
16
0
0
8
$ 16,523.98
Mileage
$ 100.00
Reproduction
$ -
Task Total
8
16
80
0
16
16
0
0
8
$ 16,623.98
Task 4 - Traffic Analysis
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
Mileage
$ -
Reproduction
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
Task 5 - Geotechnical Report
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
GeoDesign
$ -
Mileage
$ -
Reproduction
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
8/15/2016
1
HOUR AND FEE ESTIMATE
Project: City of Tukwila
S 144th Street Phase II
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 - SCL Design and Tukwila Village Coordination
EXHIBIT B -5
• Architecture •
Landscape Architecture
• Civil Engineering •
Task
Description
*Labor Hour Estimate
Total Budget
Project
Manager
$ 179.26
Senior
Engineer
$ 143.58
Project
Engineer
$ 115.36
Urban
Designer
$ 125.96
Design
Eng / LA
$ 99.44
Technician
$ 86.18
Survey
Crew
$ 139.96
Senior
Admin
$ 112.70
Office
Admin
$ 74.25
Budget
Task 6 - Final Plans, Specifications, and Estimates
6.9 Water Quality Retrofit design
0
8
24
0
12
0
0
0
0
$ 5,110.54
6.10 Prepare SCL Plans, specs, and estimate
8
40
80
0
60
80
0
0
4
$ 29,563.90
6.11 Update plans, specs and estimate for re -bid
4
24
40
0
20
20
0
0
2
$ 12,638.25
6.12 Bid period services
4
8
8
4
8
0
0
0
2
$ 4,236.39
Mileage
0
0
6
0
0
0
0
0
0
$ 100.00
Reproduction
$ 1,000.00
Task Total
16
80
152
4
100
100
0
0
8
$ 52,649.08
Task 7 - Environmental
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
Mileage
$ -
Reproduction
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
Task 8 - Right of Way Calculations
8.1 Additional title research
0
0
6
0
0
0
0
0
0
$ 692.15
Additional title reports (4)
$ 2,000.00
Mileage
$ -
Reproduction
$ -
Task Total
0
0
6
0
0
0
0
0
0
$ 2,692.15
Hourly rates are based on the following:
Direct Salary Costs
$ 65.00
$ 52.06
$ 41.83
$ 45.67
$ 36.06
$ 31.25
Total Estimated Fee: $ 78,250.38
$ 50.75
$ 40.87
Totals
$ 26.92 $ 27, 939.07
Overhead Rate
145.78%
$ 40, 729.58
Fixed Fee
30%
$ 8,381.72
8/15/2016
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: S 144 St Phase II (42 Ave S - Tukwila Intl Blvd) * Project No. 99510402 Zone 3
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility
undergrounding from Tukwila Intl Blvd to 42nd Ave S. Also add a signal at 42nd Ave S.
Provide pedestrian and vehicle safety, drainage and neighborhood revitalization.
Phase I - Tukwila Intl Blvd to Military Rd, project completed in 2007 for $3.1 million with $1 million in grants.
Phase II - 42 Ave S to Tukwila International Blvd.
Reduce pavement, drainage repairs, and maintenance costs.
Awarded Transportation Improvement Board's Arterial Improvement Program (AIP) grant of $1 million.
Project is on Impact Fee list. Design and construction related to the Tukwila Village project.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND
EXPENSES
` fig Project Location
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350
350
Construction
2,248
!`
2,248
TOTAL EXPENSES
376
135
2,598
0
0
'
�
''
0
3,109
FUND SOURCES
9
Awarded Grant
186
964
1,150
Sea City Light
29
206
235
Frontage /SSWM
781
781
Traffic Impact Fees
190
22
321
533
City Oper. Revenue
0
84
326
0
0
0
0
0
0
410
TOTAL SOURCES
376
135
2,598
0
0
0
0
0
0
3,109
2017 - 2022 Capital Improvement Program
14
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: S 144 St Phase II (42 Ave S - Tukwila Intl Blvd) * Project No. 99510402 Zone 3
DESCRIPTION: Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility
undergrounding from Tukwila Int'I Blvd to 42nd Ave S. Also add a signal at 42nd Ave S.
JUSTIFICATION: Provide pedestrian and vehicle safety, drainage and neighborhood revitalization.
STATUS: Phase 1 - Tukwila Intl Blvd to Military Rd, project completed in 2007 for $3.1 million with $1 million in grants. Phase
11 - 42 Ave S to Tukwila International Blvd.
MAINT. IMPACT: Reduce pavement, drainage repairs, and maintenance costs.
COMMENT: Awarded Transportation Improvement Board's Arterial Improvement Program (AIP) grant of $1 million.
Project is on Impact Fee list. Design and construction related to the Tukwila Village project.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Project Location
x--al
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`:ost�
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Design
345
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350
Construction
2,325
2,325
TOTAL EXPENSES
376
55
2,675
0
0
0
0
0
0
3,106
FUND SOURCES
Awarded Grant
186
964
1,150
Sea City Light
26
206
232
Frontage/SSWM
781
781
Traffic Impact Fees
190
22
321
533
City Oper. Revenue
0
7
403
0
0
0
0
0
0
410
TOTAL SOURCES
376
55
2,675
0
0
0
0
0
0
3,106
2017 - 2022 Capital Improvement Program
14
9
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