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Home My WebLink About2016-09-06 Regular MinutesTukwila City Council Regular Meeting City Hall Council Chambers September 6,2016-7:00P.K8. MINUTES REGULAR MEETING CALL TO ORDERIPLEDGE OF ALLEGIANCE/ROLL CALL Mayor Ekberg called the Regular Meeting of the Tukwila City Council to order at 7:04 p.m. and led the audience in the Pledge ofAllegiance. ROLL CALL Christy [)'F|ahedy. City Clerk, called the roll of the Council. Present were Counoi|mombenaDennis Robertson, JmaDufhe. KathyHougardy. De'Sean{3uinn. Kate KruUor. Thomas McLeod. MOVED BY DUFFIE, SECONDED BY ROBERTSON TO EXCUSE COUNCILMEMBER SEAL FROM THE MEETING. MOTION CARRIED 8-O. CITY OFFICIALS Allan Ekberg, Mayor; David C|ina, City Administrator; Ann Marie Sobo, Assistant City Attorney; Peggy McCarthy, Finance Director; Vicky Car|sen. Deputy Finance Oinaob7r; Martin Grisham, Emergency Manager; Mike Villa, Police Chief; Joseph Todd, Technology Services Director; Laurel Humphrey, Council Analyst; Christy {)'Flaherty, City Clerk. PROCLAMATIONS o. A proclamation declaring September 201Gam "National Recovery KUonth." Councilmember McLeod read a proclamation declaring September 2016 as National Recovery Month in the City of Tukwila to help more people achieve and sustain long-term recovery and inviting all residents to participate in this special observance. Cnunni|memberMnLeod presented the proclamation to staff members from Sound Mental Hea|th, to include: Tn*se Thomas W1aeoiongo|e. Sandra Jackson, and Lisa Cooper. Sandra Jackson from the Sound Mental Health team thanked the Council and Mayor on behalf of the people they serve. Recovery in important to those inv��vod and the community asa whole inhelping people achieve goals and maintain a sustainable lifestyle. The Counoi|membersasked clarifying questions regarding the work done by the Sound Mental Health team and extended praise and gratitude for the good work being done through their agency. b. A proclamation declaring September 17, 2016 as "Mayor's Day of Concern for the Hungry." Council President Duffie read o proclamation declaring September 17. 2O16aethe Mayor's Day of Concern for the Hungry in Tukwila, encouraging all citizens to join the Emergency Feeding Program and local feed banks in feeding the hungry people in the community. Council President Duffie presented the proclamation to Kathy Finau, Director of the Tukwila Pantry [Wn. Finau thanked the Council and Mayor for acknowledging the issue of hunger in the community Tukwila City Council Regular Meeting Minutes September 6, 2016 Page 2 of 6 Based on questions by the Council, Ms. Finau said the Tukwila Food Pantry serves 400 families a week with a hot meal on Tuesday evenings from 5:30 p.m. -6:30 p.m. The food bank is open on Tuesdays, Thursdays and Saturdays from 12:30 p.m. -2:30 p.m. The Tukwila Food Pantry is located at the Riverton Park United Methodist Church, 3118 South 140th Street, Tukwila and the phone number is 206 431 -8293. To receive food distribution on an ongoing basis, the paperwork is easy to complete and requires proof of address (utility bill, rental /lease agreement, hotel /motel rental receipt) and a photo ID (Driver's License, Picture ID card, Passport). The bowl -a -thon fundraiser will occur on March 27, 2017. Additionally, there are open Board Member positions, and they always need volunteers. The Councilmembers thanked Ms. Finau for the great work done for the community by the Tukwila Pantry. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA a. Approval of Minutes: 8/15/16 (Regular); 8/22/16 (Special Mtg.) b. Approval of Vouchers #372938 - 373020; #160700, 160803 - 160805 in the amount of $1,041,761.01 c. Authorize the Mayor to sign a design contract with KPG, Inc., for the 2017 Overlay and Repair Program in the amount of $114,677.03. [Reviewed and forwarded to Consent by the Transportation Committee on 8115116.] d. Authorize the Mayor to sign Supplement #15 to contract #07 -023 with KPFF for the Tukwila Urban Center Pedestrian /Bicycle Bridge Project in the amount of $77,174.23. [Reviewed and forwarded to Consent by the Transportation Committee on 8115116.] e. A resolution increasing the Finance Department Petty Cash Fund used for witness and juror fees. [Reviewed and forwarded to Consent by the Finance and Safety Committee on 8116116.] RESOLUTION NO. 1890 f. A resolution authorizing the cancellation of outstanding General Fund claims and payroll checks. [Reviewed and forwarded to Consent by the Finance and Safety Committee on 8116116.] RESOLUTION NO. 1891 g. Accept as complete the Duwamish Hill Preserve Phase 2 Project (contract #15 -113) with Paul Brothers, Inc.; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $494,746.43). [Reviewed and forwarded to Consent by the Community Affairs and Parks Committee on 8122116.] h. Authorize the Mayor to sign a contract with Forterra for the Duwamish Hill Preserve Phase 2B Project in the amount of $76,725.00. [Reviewed and forwarded to Consent by the Community Affairs and Parks Committee on 8122116.] MOVED BY DUFFIE, SECONDED BY KRULLER THAT THE CONSENT AGENDA BE APPROVED AS SUBMITTED. MOTION CARRIED 6 -0. UNFINISHED BUSINESS 2016 Second Quarter Financial Report Vicky Carlsen, Deputy Finance Director, utilized a Powerpoint presentation to provide the 2016 Second Quarter Financial Report, with key points as follows: Revenues are exceeding expectations • General Fund revenue exceeds budget by $1.27 million • Revenues exceed expenditures by $1.49 million • Sales and use tax exceeds budget by $650,000 • Gambling tax exceeds budget by $445,000 Tukwila City Council Regular Meeting Minutes September 6, 2016 Page 3 of 6 Overall the expenditures are within budget • Expenditures are at 48% of allocated budget • Police and Fire are both under budget; $353,000 and $134,000 respectively • Human Resources exceeds allocated budget by $32,000; recruitment for 2 director positions, compensation study • Recreation exceeds allocated budget by $113,000; REACH and expanded preschool program are revenue - backed and will be included in the November budget amendment • Technology Services exceeds allocated budget by $94,000; payout for vacated position • Street exceeds allocated budget by $68,000; utilities exceed budget The second quarter status report is based on financial data available as of August 20, 2016 for the reporting period ending June 30, 2016. Revenues are above allocated budget by $1.27 million and expenditures are below budget by $897,000. Year -to -date revenues are above year -to -date expenditures by $1.49 million through the end of the 2nd quarter. Allocated budgets through the reporting period are calculated by analyzing spend patterns in the previous year and allocating the current year budget using the same spend pattern. If a line item had no expenditures in the prior year but a budget in the current year, the allocated budget for the current year would be zero. The Finance Department continues to monitor all departments, including Police and Fire. In the attached financial reports, the Police budget includes a $289,800 proposed budget amendment that was presented to the Finance & Safety Committee on March 22, 2016. The amendment will be brought to the full Council for approval later in the year for formal approval. Special Revenue Funds: Special revenue funds account for revenue sources and expenditures that are legally restricted to a specific purpose. The City has two special revenue funds: Hotel /Motel and Drug Seizure. The hotel /motel fund receives a special excise tax on lodging charges and is used to promote tourism. The drug seizure fund accounts for the yearly accumulation of drug seizure funds and is used for seizure related expenditures. Through the end of June 2016, revenues exceeded expenditures in both funds. Capital Projects Funds: The City has six capital projects funds. Revenue and expenditure details for the funds areas follows: Through June 2016, the major project in the arterial street fund was the Interurban Avenue South project, which had expenditures of $1.4 million. Several other projects had activity as well during the second quarter. The facility replacement fund had $410,000 in demolition and other costs associated with the Tukwila International Blvd. Urban Renewal project. Land Acq, Residential Arterial Rec. & Facility Gen Gov't Fire Impact Streets Streets Park Dev. Replacement Improve. Fees Beg. Fund Balance 819,161 5,052,383 2,117,089 1,189,545 397,033 551,434 Revenues 316,705 2,909,849 785,440 2,061 559 61,623 Expenditures (372,393) (2,224,523) (94,902) (475,087) (124,551) - End. Fund Balancel 763,473 1 5,737,709 1 2,807,627 716,518 1 273,041 1 613,057 Through June 2016, the major project in the arterial street fund was the Interurban Avenue South project, which had expenditures of $1.4 million. Several other projects had activity as well during the second quarter. The facility replacement fund had $410,000 in demolition and other costs associated with the Tukwila International Blvd. Urban Renewal project. Tukwila City Council Regular Meeting Minutes September 6, 2016 Page 4 of 6 Enterprise Funds: The City's four enterprise funds account for operations with revenues primarily provided from user fees, charges, or contracts for services. The City has 3 utility and 1 golf course fund. The following chart summarizes activity for the second quarter: Utility funds remain healthy, with revenues exceeding expenditures in all utility funds except the Water Fund. The Water Fund shows a slight decrease in fund balance; revenues typically increase during the summer months when usage increases. Revenue for the golf course is weather dependent and is typically higher during the summer months while expenditures remain fairly constant throughout the year. Revenue and expense pattern through June is comparable to previous years. Internal Service Funds: Internal service funds provide services to other City departments and include functions such as employee and LEOFF 1 retiree medical insurance, as well as equipment rental and replacement. Water Sewer Golf Surface ` Water Beg. Fund Balance 6,083,812 7,181,169 141,620 1,252,312 Revenues 2,860,040 4,591,218 814,661 3,222,939 Expenditures (2,984,768) (4,405,402) (855,930) (2,618,209) 5,959,085 7,366,985 100,351 1,857,042 End. Fund Balance Utility funds remain healthy, with revenues exceeding expenditures in all utility funds except the Water Fund. The Water Fund shows a slight decrease in fund balance; revenues typically increase during the summer months when usage increases. Revenue for the golf course is weather dependent and is typically higher during the summer months while expenditures remain fairly constant throughout the year. Revenue and expense pattern through June is comparable to previous years. Internal Service Funds: Internal service funds provide services to other City departments and include functions such as employee and LEOFF 1 retiree medical insurance, as well as equipment rental and replacement. Through the end of June, revenue exceeds expenses for both the equipment rental fund and the insurance fund for LEOFF 1 retirees. While the insurance fund for active employees has experienced higher than anticipated claims for the first half of the year, the fund balance remains in excess of reserve requirements. Minimum reserve requires 1.5 times the actuarially determined IBNR (incurred but not reported) balance. The Councilmembers asked clarifying questions and offered comments to include: Interest in being made aware of trends and sustainability; The importance of continued tracking of overtime costs in Police and Fire; The significance of being made aware of potential surprises or variances as soon as possible; Concern regarding rising construction costs affecting the Capital Improvement Program; Interest in receiving actuary information in the budget process; and Appreciation for the straightforwardness of the report. Ms. Carlsen emphasized that staff is working on projected year -end figures now, to include analyzing the data to identify trends. The Councilmembers thanked Ms. Carlsen for the report. Insurance - Insurance Equipment Active - LEOFF 1 Rental Employees Retirees Beg. Fund Balance 4,528,537 1,981,939 775,73 Revenues 1,556,406 2,810,840 322,180 Expenditures (1,112,679) (3,516,098) (267,707 4,972,263 1,276,681 1 830,207 End. Fund Balancel Through the end of June, revenue exceeds expenses for both the equipment rental fund and the insurance fund for LEOFF 1 retirees. While the insurance fund for active employees has experienced higher than anticipated claims for the first half of the year, the fund balance remains in excess of reserve requirements. Minimum reserve requires 1.5 times the actuarially determined IBNR (incurred but not reported) balance. The Councilmembers asked clarifying questions and offered comments to include: Interest in being made aware of trends and sustainability; The importance of continued tracking of overtime costs in Police and Fire; The significance of being made aware of potential surprises or variances as soon as possible; Concern regarding rising construction costs affecting the Capital Improvement Program; Interest in receiving actuary information in the budget process; and Appreciation for the straightforwardness of the report. Ms. Carlsen emphasized that staff is working on projected year -end figures now, to include analyzing the data to identify trends. The Councilmembers thanked Ms. Carlsen for the report. Tukwila City Council Regular Meeting Minutes September 6, 2016 Page 5 of 6 REPORTS a. Mayor Mayor Ekberg attended the Family Fun Center Bowling Alley Grand Opening on August 29, 2016. That same evening he attended the Community Crime meeting with the Police Chiefs from Tukwila and SeaTac. He also attended the recent Goodwill Industries student interview session and the Puget Sound Regional Council (PSRC) Growth Management Policy Board meeting on September 1, 2016. b. City Council Council President Duffie attended the Community Crime meeting on August 29, 2016 and commended Tukwila Police Chief Mike Villa for an exemplary job. Councilmember Quinn attended the Family Fun Center Bowling Alley Grand Opening and Community Crime meeting on August 29, 2016. He also extended accolades to Chief Villa. Mr. Quinn hosted the Council Coffee Chat at Bicentennial Park on August 27, 2016. At the Transportation Committee meeting on September 6, 2016, a person came and spoke about alternative routes for bicyclists and issues affecting senior citizens. Councilmember Kruller attended the Community Crime meeting on August 29, 2016, which helped calm some of the loss and confusion in the community due to recent events. She commended the two Police Chiefs from Tukwila and SeaTac for coming together and also offered accolades to members of the Community Emergency Response Team (CERT) and Neighbors without Borders. She reported that she received an email encouraging attendance at the Sounders S2 game. She attended the game against the Portland Timbers, and S2 prevailed. Additionally, they prevailed in the following game against the British Columbia Whitecaps. Councilmember McLeod toured the Greenbridge Development in White Center on August 26, 2016, which he found inspiring. This development does an exemplary job of integrating beautiful homes that work with Section 8 housing, market rate homes up to $500,000, senior living, and daycares in the same community. There are various activities and a library, all woven together with the housing, in a seamless manner. This provides food for thought for opportunities in Tukwila and further discussions in the Community Affairs and Parks Committee. c. Staff David Cline, City Administrator, referenced the City Administrator (CA) Report in the packet and offered to answer any questions. d. City Attorney There was no report. e. Intergovernmental There was no report. MISCELLANEOUS Council President Duffie offered a reminder that school has started and the importance of adhering to the speed limits. Tukwila City Council Regular Meeting Minutes September 6, 2016 ADJOURNMENT 8:13 p.m. UNANIMOUS CONSENSUS EXISTED TO ADJOURN THE REGULAR MEETING. jar Allan Ekberg, Mayor Christy O'Flaff6rty, City Clerk APPROVED BY THE CITY COUNCIL: 9/19/16 AVAILABLE ON CITY WEBSITE: 9/20/16 Page 6 of 6