HomeMy WebLinkAbout2016-09-20 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE
Meeting Minutes
Citv Council Finance and Safetv Committee
September 20, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Bruce Linton, Bill Devlin, Dan Lindstrom, Cheryl Thompson, Peggy
McCarthy, Stacy Hansen, Derek Speck, Stephanie Brown, Marty Grisham, Joseph
Todd, CraigZellerhoff, Laurel Humphrey
Guest: Coletha Albert, Human Services Advisory Board
CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
A. Purchase of Cellebrite Data Extraction Technology
Staff is seeking Committee approval to purchase the Cellebrite UFED 4PC software and Cloud
Solutions Set for a total amount of $31,904, which includes renewals, shipping and training.
Funds are available from the asset forfeiture budget. Cell phones and electronic devices tend to
figure prominently in criminal activity and Cellebrite is commonly used for recovering data in
criminal investigations. Tukwila has had to rely on neighboring agencies, state labs and other
resources for these investigations and owning this technology in house will increase efficiency.
UNANIMOUS APPROVAL.
B. Resolution: Adopting a Charter of the Public Safety Bond Financial Oversight Committee
Staff is seeking Council approval of a resolution that would adopt a Charter for a Public Safety
Bond Financial Oversight Committee that would be established if voters approve the Public
Safety Bond ballot measure on November 8, 2016. The Charter includes sections on Purpose,
Responsibilities, Structure, Appointment Process, Bylaws, Meetings, City Support, Ethics, and
Termination. The Committee discussed the proposal and decided that the Oversight Committee
should initially include five members comprising two residents, two business representatives,
and one at -large member that can be either of those categories, or someone from a non - profit
agency working in the community. This change may also require an amendment to the enacting
Ordinance. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE
WHOLE.
Finance and Safety Committee Minutes .......................................................................... ............................... September20, 2016
C. Budget Review - Multiple Departments
Pursuant to the process requested by Council earlier this year, sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 2017 -2018 budgets for the
following departments and divisions: Firemen's Pension Fund, Human Resources, Finance,
Mayor's Office Administration, City Attorney, City Clerk, Communications, Economic
Development, Human Services and Boards and Commissions. Committee members
discussed the proposals as detailed in the agenda packet and requested additional supporting
documents as follows.
Mayor's Office, Human Services Division: Chart showing the Human Services budget for the past
20 years. Funding forth is division has remained relatively steady and the Committee would like
the full Council to discuss this.
Mayor's Office, Communications Division: Currentjob description and monthly work plan for the
Community Engagement Manager position. The Committee would like a greater understanding
of the goals of this position.
COMMITTEE DISCUSSION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE
WITH REQUESTED DOCUMENTS.
D. 2016 Budget Amendment: Innovation and Technology Services
Staff is seeking Council approval of an amendment increasing the Innovation and Technology
(ITS) Department's 2016 budget by $170,000. $82,000 would go toward Help Desk support from
October through December, allowing ITS staff to spend time on other critical technology needs
such as online registration for Parks and video cameras on Tukwila International Boulevard. The
remaining $88,000 would be used to develop a user portal and persona- driven Information
Technology Service Management (ITSM) to improve service to technology users. Cost savings
from other departments will cover the total amount requested so there will be no impact to the
General Fund. Councilmembers Seal and Robertson spoke in favor of supporting technology
needs with additional funds, mentioning current deficiencies. Councilmember Kruller raised
concerns about the proposals not aligning with recommendations from the Moss Adams IT
assessment that was conducted in 2014. The Committee requested documentation outlining
where the proposed strategy diverges from Moss Adams recommendations. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE WITH
SUPPORTING MATERIAL.
E. Innovation and Technology Services Department Proposed 2017 -2018 Budget
Staff is seeking Council approval of a proposed 2017 -2018 budget for the Department of
Innovation and Technology Services, including an increase of $362,980 in 2017 and $329,980 in
218 as well as additional salary and benefits resulting from the transfer of 3 existing FTEs from
other departments (Police and Public Works). Committee members discussed the proposal and
asked clarifying questions. Chair Seal noted that service efficiencies are needed and the City
should effectively communicate service enhancements to the community. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE.
Finance and Safety Committee Minutes .......................................................................... ............................... September20, 2016
III. MISCELLANEOUS
Adjourned at 6:55 p.m.
Next meeting: Tuesday, October 4, 2016
Committee Chair Approval
Minutes by LH