HomeMy WebLinkAboutUtilities 2016-09-27 Item 2A - Contract Supplement #1 - Crystal Springs Emergency Surface Water Repair Construction Management with KPG IncCity of Tukwila
Allan Ekberg, Mayor
TO: Utilities Committee
FROM: Bob Gibensom~ Public Works Director f,0
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: September 23, 2016
SUBJECT: Crystal Springs Emergency Surface Water Repair
Project No. 91641206. Contract No. 18-104
Supplemental Agreement No. 1 for Construction Management Services
ISSUE
Approve Supplemental Agreement No. 1 with KPG, Inc. /KPG\to provide construction
management services for the Crystal Springs Emergency Surface Water Repair project.
BACKGROUND
Three engineering firms were evaluated to provide construction management services for the
Crystal Springs Emergency Repair Project (see attached scoring and selection 0O81hx). Each Of
the consulting firms evaluated were well qualified with expertise in construction management;
hOVVeV8['KPG possesses the best overall knowledge and understanding Of the City's
construction requirements and the project d8GigD.KPGh8Spn]VideddDSigO8DdCOnSt[UCtiOD
management services for numerous City projects 8Gvve||8Gp[8p8[8dih8d8SigOfOrthiGp j8Ct
DISCUSSION
KPG provided and staff has reviewed 8 contract supplement, scope Of work, and fee estimate
for construction management services for the Crystal Springs Emergency Surface Water Repair
for $30.S05.11. Council awarded the construction contract i0 Hoffman Construction UD
September 1S'2O18.
FISCAL IMPACT
Funding is proposed from the 2018 Annual Small Drainage Program, 8S only one bid that was
over budget was received and rejected by Council by Resolution 1886.
COOSiOJCtiOn Management Sup N0. 1
RECOMMENDATION
Council is being asked tVapprove Supplemental Agreement No. 1tO Contract No. 1O-1O4for
construction management services with KPG, Inc. for the Crystal Springs Emergency Surface
Water Repair iO the amount Of$8S,9U5.11 and consider this item OD the Consent Agenda 81the
October 3,2O1O Regular Meeting.
Attachments: Consultant Selection Scoring Matrix
CIP Page 82,2015 C|P
KPG Supplement No. 1, Scope of Work and Fee Estimate
WAPW Eng\PROJECTS\A- DR Projects\Crystalnprings Emergency Surface Water Repair (91641206)\CM Selection\lnfo Memo CM KPG Sup m092316.docx
Crystal Springs — Construction Management Services Selection
Harris and Associate!
Parametrix
KPG, Inc.
Draiange and Paving project design / constuction experience.
1
2
3
Current Knowledge of State and Tukwila Standards and Procedures.
2
2
3
Experience with HPA and Environmental Issues
2
3
3
Experience with similar local agency projects
3
3
3
Past Experience Managing City Projects
2
2
3
Small Scale Projects.
2
2
3
Utilities Coordination.
3
3
3
Contruction Inspection.
3
3
3
TOTALS
18
20
24
For each category, highest score is 3 (with the lowest or worst score 1) -Firms simply ranked against each other.
Consultant with the highest score is ranked the best.
Staff: Ryan Larson
Selection Date:9 /7/16
Selected Consultant: KPG, Inc.
Selection Justification: This firm has demonstrated relevant construction and design
project experience including exceptional familiarity with WSDOT and City standardst
and has performed well on previous city drainage and overlay projects in providing
design and CM services. Based on overall score KPG prevailed.
N
CRY OFTUKVVLA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Snna|| Drainage Program Project No. Varies
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
Provide drainage JU8�|F|�A�|ON' '
' replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
K8A|NT.|(NPACT: Reduces maintenance.
Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (S 150th St). Grants from State
Municipal Stonnwmhor Capacity Grants.
FINANCIAL Through Estimated
(in $000's) 2013 2014 2015 2016 2017 2018 2019 0000 BEvomo TOTAL
EXPENSES
Design
60
80
80
80
80
80
80
80
620
Const. Mgmt.
70
80
80
80
80
80
80
80
630
Construction
279
270
325
525
525
525
525
525
525
4,024
FUND SOURCES
Awarded Grant
50
50
100
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
409
220
485
635
685
685
685
685
685
5,174
TOTAL SOURCES
409
270
485
685
685
685
685
685
685
5,274
201n-2020 Capital Improvement Program 82 3
SUPPLEMENTAL AGREEMENT No. 1
AGREEMENT No. 16-104
PROTECT No. 916412061
City of Tukwila
Public Works Department
6300 Southcenter Boulevard 9100
Tukwila, WA 98188
KPG, Inc.
753 - 9th Avenue N.
Seattle, WA 98109
PROJECT: Crystal Springs Emergency Surface Water Repair— Construction Services
This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 26th day of August, 2016.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope of work included as
ExhibitA.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount ofpayment to the Consultant for this work not exceed $39,905.11 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$99,884.79 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of , 2016.
APPROVED:
CITY OF TUKWILA
Allan Ekberg
Mayor
Attested:
Christy O'Flaherty, City Clerk
APPROVED:
KPG, INC.
Nelson Davis, P.E.
Principal
4
*:1:11:311 L1
Construction Management Services
Scope of Work
September 19, 2016
City of Tukwila — Crystal Springs
Emergency Surface Water Repairs
This work will provide construction management services for the construction contract to complete the
City of Tukwila — Crystal Springs Emergency Surface Water Repair Project. These services will include
design support, project management, inspection, materials testing, and contract administration
during the construction of the project, as detailed below. KPG ( "Consultant ") will provide to the City of
Tukwila ( "City ") construction management services for the project.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The proposed project team will include one part -time documentation control specialist, a
part -time project engineer, a full -time inspector, sub - consultants to provide services for
materials testing and observation of sinkhole compaction, and other supporting tasks as
deemed necessary.
• The level of service is based on a construction project duration of approximately 25 working
days.
• KPG estimates a total project duration of 45 working days (9 weeks) including preconstruction
service, construction services, and project closeout. No suspensions or stop work periods are
anticipated during this duration.
• It is anticipated that the City will review and execute the insurance, bonds, and the Construction
Contract.
• The design engineers from KPG will be available during construction to answer questions during
construction and review RAM's, shop drawings, and answer RFI's that require a level of
engineering expertise outside of the capabilities of the Consultant.
• Services will be performed in accordance with the Contract plans & special provisions, and City
engineering standards.
Crystal Springs Emergency Repair Page 2 of 7 KPG
Construction Man agemen t Services Project Number 16001A
Scope of Work 9119116
61
*:1:11:311 L1
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant
to successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised,
that all of the required Project documentation is accounted for.
TASK 1— MANAGEMENT /COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and
invoicing. This effort will include the following elements.
• Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
• Review monthly expenditures and CM team scope activities. Prepare and submit project
progress letters to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source(s), if any.
Deliverables
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of,
and conduct a preconstruction conference in the City's offices. The Consultant's project
manager, project engineer, inspector, and document control specialist will attend the
preconstruction conference. The Consultant will prepare a written record of the meeting and
distribute copies of the minutes to all attendees and affected agencies, staff, etc.
At the Pre - construction conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, issues with utilities, unusual
conditions, Federal, State, and local requirements and any other items that will result in better
project understanding among the parties involved.
Deliverables
• Preconstruction conference agenda with meeting minutes
TASK 3 — CONSTRUCTION SERVICES -.FIELD
3.1 On -site Observation: The Consultant shall provide the services of one full
time inspector during construction activities and other tasks necessary to monitor the
progress of the work. Construction staff shall oversee the following items of work, on
theproject site, and will observe the technical progress of the construction, including
providing day -to -day contact with the Contractor and the City.
Field inspection staff will perform the following duties as a matter of their daily activities:
i. Observe technical conduct of the construction, including providing day -to -day contact
Crystal Springs Emergency Repair Page 3 of 7 KPG
Construction Man agemen t Services Project Number 16001A
Scope of Work 9119116
6
EXHIBITA
with construction contractor, City, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant's personnel will act in
accordance with Sections 1 -05.1 and 1 -05.2 of the Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the
Contract Documents and applicable codes, and notify construction contractor of
noncompliance. Advise the City of any non - conforming work observed during site visits.
iii. Document all material delivered to the job site in accordance with the contract
documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
V. Interpret Contract Documents in coordination with the City and KPG.
vi. Resolve questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the construction
contractor.
vii. Establish communications with adjacent property owners. Respond to questions from
property owners and the general public.
viii. Collect and calculate delivery tickets and salesman's daily reports of aggregate. All
tickets will be initialed with correct bid item and stationing identified (Construction
Manual 10 -2).
ix. Attend and actively participate in regular on -site weekly construction meetings.
X. Take periodic digital photographs during the course of construction, and record
locations.
xi. Prepare monthly requests for payment, review with the City, contractor and approve as
permitted. Utilize City provided format for pay estimates, or Consultant format.
xii. Process and track all certified payroll per State Prevailing Wage Requirements. This
includes verifying the initial payroll for compliance and 10% of all payrolls submitted
thereafter. Tracking payroll each week.
xiii. Prepare and issue weekly statement of working day report each week.
xiv. Process / Approve all required subcontractor documentation. Request to Sublets will
be verified and logged. This includes checking System Award Management System
(SAMS), verifying business licensing, reviewing insurance
xv. Punch list. Upon substantial completion of work, coordinate with the Client to prepare
a 'punch list' of items to be completed or corrected. Coordinate final inspection
with those the City. A punchlist and Certificate of Substantial Completion will be
prepared by the Consultant and issued by the City.
3.2 Materials Testing: Coordinate the work of the materials testing technicians and testing
laboratories in the observation and testing of materials used in the construction; document
and evaluate results of testing; and address deficiencies. Frequency of testing shall be
determined by the inspector. A geotechnical subconsultant will be on site to monitor
compaction of the sinkhole area.
Assumptions:
Crystal Springs Emergency Repair Page 4 of 7 KPG
Construction Man agemen t Services Project Number 16001A
Scope of Work 9119116
VA
EXHIBITA
• Consultant will provide observation services for the days /hours that the contractor's
personnel are on -site.
• Consultant will provide qualified personnel for inspection of all bid item work.
• The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance, Consultant will reject non - conforming work, and pursue the
other remedies in the interests of the City, as detailed in the Contract Documents. The
Consultant cannot guarantee the construction contractors' performance, and it is
understood that Consultant shall assume no responsibility for: proper construction means,
methods, techniques; project site safety, safety precautions or programs; or for the failure
of any other entity to perform its work in accordance with laws, contracts, regulations, or
City's expectations.
Deliverables
• Daily Construction Reports with project photos — submitted on a weekly basis
• Punch List, Certificate of Substantial Completion
• Review test reports for compliance
TASK 4 — RECORD DRAWINGS AND CLOSEOUT
4.1 Record Drawings: Review record drawings prepared by the Contractor, and prepare a conformed
set of project record drawings based on Contractor provided information and from inspection
notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the
Contractor. Upon project completion, contractor provided markups will be verified for
completeness and supplemented with inspection information. The Consultant will provide the
marked up plan sheets with both the contractors and inspectors as -built information as well as
CAD revisions.
4.2 Physical Completion Letter: Following completion of all punchlist work, prepare physical
completion letter to the contractor, and recommend that City and /or Utilities accept the
project.
4.3 Project Closeout: Transfer all project documents to the City for permanent storage.
• Schedule review comments
• As -built schedule
• Meeting agendas and notes
• Monthly Pay Estimates
• Subcontractor Packets
• Physical Completion Letter
• Final Project Documents
Crystal Springs Emergency Repair Page 5 of 7
Construction Man agemen t Services
Scope of Work
KPG
Project Number 16001A
9/19/16
8
HOUR AND FEE ESTIMATE
Project: City of Tukwila
Crystal Springs Emergency Surface Water Repair
Supplement No. 1 - Construction Services
EXHIBIT B
KPG
• Architecture •
Landscape Architecture
• Civil Engineering
Task
Description
Labor Hour Estimate
Total Fee
Project
Manager
$ 162.12
Senior
Engineer
$ 125.72
Project
Engineer
$ 109.38
Design
Engineer
$ 94.29
CAD
Technician
$ 81.72
Const
Inspector
$ 112.44
Survey
Crew
$ 143.82
Senior
Admin
$ 106.87
Office
Admin
$ 91.52
Fee
Task 1 - Crystal Springs Emergency Surface Water Repair
1.1 Management/Coordination /Administration
2
0
0
0
0
0
0
0
4
$ 690.33
1.2 Preconstruction Services
2
0
0
4
0
16
0
0
8
$ 3,232.64
1.3 Construction Services
4
0
0
40
0
200
0
0
40
$ 30,569.23
1.4 Record Drawings /Closeout
0
0
0
8
4
8
0
0
8
$ 2,712.91
Reimbursable - Mileage
$ 400.00
Reimbursable - Reproduction
$ 300.00
Reimbursable - Material Testing allowance
$ 1,000.00
Reimbursable - Geotechnical review of sinkhole
$ 1,000.00
Task 1 Total
8
0
0
52
4
224
0
0
60
$ 39,905.11
Total Estimated Fee: $ 39,905.11
co 9/19/2016