HomeMy WebLinkAboutCOW 2016-09-26 COMPLETE AGENDA PACKETTukwila City Council Agenda
• ❖ COMMITTEE OF THE WHOLE ❖
Allan Ekberg, Mayor Counci /members: • :- Dennis Robertson • :- Verna Seal
David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn
Joe Duffie, Council President • :- Kate Kruller • :- Thomas McLeod
Monday, September 26, 2016; 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. CITIZEN
At this time, you are invited to comment on items not included on this agenda
COMMENT
(please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
3. SPECIAL ISSUES
a. Contract Supplement No. 1 with PACE Engineers for the Andover Park
Pg.1
East Water and Sewer Project.
b. Contract Supplement No. 5 with KPG, Inc., for the So. 144th Street
Pg.13
Phase II Project.
c. A resolution adopting a Charter of the public safety bond Financial
Pg.27
Oversight Committee.
d. Budget Review: Parks & Recreation Department's 2017 -2022 Capital
Pg.51
Improvement Program (CIP) budget.
e. Budget review:
(1) Human Resources
Pg.73
(2) Finance Department
Pg.83
(3) Firemen's Pension
Pg.95
(4) Mayor's Office
Pg.103
f. Technology Services budget:
Pg.145
(1) Technology Services 2017 -2018 budget.
(2) Request for additional budget authority in 2016 to implement the
Technology Services Department strategy and vision.
4. REPORTS
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
5. MISCELLANEOUS
6. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped (available at www.tukwilawa.00v)
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes.
The Council appreciates hearing from citizens but may not be able to take immediate action on comments
received until they are referred to a Committee or discussed under New Business.
CITIZEN COMMENTS
At each Council meeting, citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes.
SPECIAL MEETINGS /EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the form of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
COUNCIL AGENDA SYNOPSIS
Meefin
,g Date
Pre tared bv a
, Ma yA,s review
Council review
09/26/16
BG
❑ Resolution
Mt g Date
❑ Ordinance
Mt g Date
10/03/16
BG
ElOther
Mt
,g Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW1'
SPONSOR'S This Supplemental Agreement No. 1 with PACE Engineers is for additional design and
SUM:\1,A,RY construction management services for the Andover Park East Water and Sewer
Replacement Project. Additional design was needed for ADA sidewalk ramps and
construction management services will include on-call services during construction.
Council is being asked to approve Supplemental Agreement No. 1 to Contract #15-116
with PACE Engineers for $55,096.32.
RL,xii3VA �D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09113/16 COMMITTEE CHAIR: KATHY HOUGARDY
RECOMMENDATIONS:
SPONSOR/Al-)MIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPENDIT URI? Rj,"QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$55,096.32 $107,106.16 $0.00
Fund Source: 401 WATER &402 SEWER (PAGES 60 & 77, PROPOSED 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/26/16
ITEM INFORMATION
ITEMNO.
3.A.
CAS NUMB] 3R: _7STAFF
SPONSOR: BOB GIBERSON
I ORIGINALAGI_.,ND.ADATI,1': 09/26/16
AGENDA Fii.,"m TITLE, Andover Park East Water and Sewer Replacement Project
Supplemental Agreement No. 1 with PACE Engineers
CATEGORY ❑ Discussion
Altg Date
0 Motion
At g Date 10103116
❑ Resolution
Mt g Date
❑ Ordinance
Mt g Date
❑ BidA2vard
Mt
,g Date
EIPublic Hearing
Mtg Date
ElOther
Mt
,g Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW1'
SPONSOR'S This Supplemental Agreement No. 1 with PACE Engineers is for additional design and
SUM:\1,A,RY construction management services for the Andover Park East Water and Sewer
Replacement Project. Additional design was needed for ADA sidewalk ramps and
construction management services will include on-call services during construction.
Council is being asked to approve Supplemental Agreement No. 1 to Contract #15-116
with PACE Engineers for $55,096.32.
RL,xii3VA �D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09113/16 COMMITTEE CHAIR: KATHY HOUGARDY
RECOMMENDATIONS:
SPONSOR/Al-)MIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPENDIT URI? Rj,"QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$55,096.32 $107,106.16 $0.00
Fund Source: 401 WATER &402 SEWER (PAGES 60 & 77, PROPOSED 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/26/16
10/03/16
MTG. DATE
ATTACHMENTS
09/26/16
Informational Memorandum dated 09/09/16
APE Water & Sewer CIP pages 60 & 77, Proposed 2017
PACE Engineers Supplemental Agreement No. 1 to Contract #15-116
Minutes from the Utilities Committee meeting of 9/13/16
10/03/16
2
.1•
A
Citv of Tukwila
Public Works Department - Bob Giberson, Director
Utilities Committee
Bob Giberson, Public Works Director A9
Mike Cusick and Peter Lau, Senior Program Managers
Mayor Ekberg
September 9, 2016
SUBJECT: Andover Park East Water and Sewer Replacement Project
Project No. 99940103 (and 91440204), Contract No. 15-116
PACE Engineers Supplemental Agreement No. 1
ISSUE
Approve Supplemental Agreement No. 1 with PACE Engineers Inc. (PACE).
BACKGROUND
Allan Ekberg, Mayor
PACE is the design consultant for the Andover Park East Water and Sewer Replacement Project with
Contract No. 15-116. On August 1, 2016 Council approved the construction contract with Titan
Earthworks. Supplemental Agreement No. 1 with PACE will provide design and construction support to
the City during construction.
DISCUSSION
PACE incurred additional costs for surveying and design of ADA sidewalk ramps, replacement of catch
basins and manhole covers, and developing a detour plan to keep local businesses in operation during
the different stages of construction. Supplemental Agreement No. 1 also includes on-call construction
management services to the City during construction to allow PACE to attend meetings, review
submittals, and answer technical questions from the City and the contractor. A time extension to
December 31, 2017 is also included in Supplemental Agreement No. 1.
FINANCIAL IMPACT
The Proposed 2017 budget for construction management is $640,000 for the Andover Park East Water
and Sewer Replacement Project. AECOM was hired as the main construction management firm for
$532,893.84, leaving the remaining budget of $107,106.16 for PACE's Supplemental Agreement No. 1.
Remaining
CM Expenses CM Budget
PACE Construction Management $30,128.76
PACE Additional Design Services 24,967.56 $107,106,16
Supplement No.1 Total $ 55,096.32 $107,106.16
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 15-116 with PACE
Engineers, Inc. in the amount of $55,096.32 for the Andover Park East Water and Sewer Replacement
Project and consider this item at the September 26, 2016 Committee of the Whole Meeting and
subsequent October 3, 2016 Regular Meeting.
Attachments: Proposed 2017 CIP Sheets
PACE Supplemental Agreement No. 1
WAPW Eng\PROJECTS\A- WT Projects\APE Water Main Replacement (99940103)\Info Memo PACE Supp #1 09-09-16 gl sb.docx
0
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Andover Park E Water Main Replacement Project No. 99940103
DESCRIPTION: Design and construct 2,700 LF of new 8" & 16" ductile iron pipe along Andover Park East from Tukwila Pkwy
to Strander Blvd.
JUSTIFICATION: Support future growth within this area of the CBD as aging cast iron system has suffered frequent failures.
STATUS: Survey and design is complete. Construction is scheduled for 2016 from Strander Blvd to Tukwila Pkwy
with final paving in 2017.
MAINT. IMPACT: A new pipe will significantly reduce impact on crews from the risk of cataclysmic events.
COMMENT: PWTF loans were rescinded in 2014 & 2015 by the State Legislature.
FINANCIAL Through Estimated
(in -trinn,--i 9ni -1; gni A 9n17 gni R gniq 9n9n 9n91 9n99 RFYONr) TOTAL
EXPENSES
�46
Design
140
59
199
Land (RM)
0
Const. Mgmt.
284
100
384
Construction
2,100
685
2,785
TOTAL EXPENSES
140
2,443
785
0
0
0
0
0
0
3,368
FUND SOURCES
Awarded Grant
0
Proposed Bond
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
140
2,443
785
0
0
0
0
0
0
3,368
TOTAL SOURCES
140
2,443
785
0
0
0
0
0
1 01
3,368
2017 - 2022 Capital Improvement Program 60
�46
GIS
2017 - 2022 Capital Improvement Program 60
CITY OF T0KWILA CAPITAL PROJECT SUMMARY
2017 to 2032
PROJECT: Andover Park East Sewer Replacement Project No. 81440204
DESCRIPTION: Design and construct 1,600 LF of 15" and 12" sanitary sewer from Strander Blvd. to1'4O5in Andover Park E.
JUSTIFICATION: Sewer improvement will provide additional capacity for future development along Andover Park East.
STATUS: Project will overlay Andover Park East from Stnander Blvd to|-4O5in2O17.
KNA|NT.|K8PACT:
Con/�mutionio scheduled for 2U1OfmmEHnender Blvd 0o Tukwila Pa�woy.K�idgationiefmmVYaahingion
�OK8KUGNT'
' Place for the increased sewer capacity needed for the size of the development.
FINANCIAL Through Estimated
EXPENSES
Design
47
43
90
Const. Mgmt.
206
50
256
Construction
1,626
500
2,126
TOTAL EXPENSES
47
1 1,875
1 550
1 01
01
01
01
01
01
2,472
FUND SOURCES
Awarded Grant
0
Mitigation Actual
0
Mitigation Expected
290
290
6 2017 '2022 Capital Improvement Program 77
SUPPLEMENTAL AGREEMENT NUMBER 1
to
CONSULTANT AGREEMENT NUMBER 15-116
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein-after referred to as "the City", and PACE Engineers, Inc hereinafter referred
to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
June 18, 2015 and identified as Agreement No. 15-116. All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Scope of Services, for Supplemental Agreement #1 Andover Part East Water and Sewer Replacement
project for the City of Tukwila. The purpose of this supplement is to add:
1. Engineering Design Services
• Design 8 ADA ramps so that they bought up to current code requirements.
• Design for the replacement of 1960 and 1970 storm drain structures that are at end of
their design life and do not meet current City of Tukwila Infrastructure Standards.
• Survey and evaluate the existing asphalt pavement section in Andover Park East for the
replacement of the asphalt pavement after the installation of the proposed water and
sewer improvements.
• Develop a new channelization and striping plan.
• Develop a detour plan for the installation water and sewer lines that provides access to
the business in the construction
2. Construction Administration Services
• Attend the pre-construction conference.
• Review up to 10 material submittals for compliance with contract documents.
• Review and address up to 10 RFI's.
• Review up to 3 contract pay estimates as requested. We assume the City will prepare
the estimates.
• Review up to 5 change orders and prepare documents as necessary. Attend
construction meetings as requested by the City. The City will provide meeting agendas
and minutes.
• Provide up to 52 hours to assist the City as requested throughout construction.
• Prepare Record Drawings. The contractor's and City's redlines will be incorporate into
the design drawings to create Auto Cad Record Drawings.
7
3. Payment, shall be amended as follows: Payment for the work provided by the Consultant as part
of this supplement shall be made for an additional $55,096.32 the total amount for the Consultant
for this contact shall not exceed $414,954.32 without express written modification of the
Agreement signed by the City
4. Time for Performance, is amended to change the number of calendar days for completion of the
work to read 930 days. The completion date will now be December 31, 2017.
DATED this day of , 2016.
CITY OF TUKWILA
Allan Ekberg, Mayor
UU
Prii
PACE Engineers, Inc.
Project Name
Attachment A
Project Name APE Construction Admin. Assistance
Project #: Proj Number
15412
BG #:'
50
Project Budget Worksheet - 2016 Standard Rates
Location: IP roject Location
Task
City of Tukwila'
00
Prepared By:
Date:
Staff Type # (See Labor Rates Table)
Staff Type Hourly Rate
Drawing/Task Title
Pri
Su
Labor Hours by Classification
DH
25-Jul-16
Labor
Code
Job
Title
Hours Total
Labor Total
1 10
$204 $192
Senior Principal
Engineer
4
6
25
2
Principal
Engineer
30
20
15
25
2
12
$169
Project
Manager
10
70
$148
.GIS/CAD
Manager
2
74
$117
CAD Drafter ID
20
$0
#NIA
Hour
Total
4.0
10.0
30.0
6.0
20.0
15.0
50.0
26.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
37.0
$7,548
92.0
$17,664
10.0
$1,690
2.0
$296
20.0
$2,340
0.0
$0
0.0
$0
0.0
$0
0.0
$0
0.0
$0
0.0
$0 $29,538.00
161.0
Expenses
Reimbursable
i Cost
rate /unit
Quantity
Pastagelcouder
Plotter
PhotoNicleo
hti iern�
graveflPD
M sc;elldneoa
Techno og e (2° of laabor)
Total
r
ti
$590.76
File: CA Budget, Fee Worksheet
CO
................ ....
Subconsultants
Total 1 $0
59.4..7 Page 1 of 1
PACE Billed Labor Total
Reimbursable Expenses
Subconsultants
Total Project Budget
Rate Table Used: 2016 Standard Rates
Printed: 7/25/2016, 10:56 AM
10
Utilities Committee Minutes ............................................................................................................................. September 13, 2016
C. Amendments to Tukwila Municipal Code Title 18 - Zoning
Staff is seeking Committee approval to forward proposed amendments to Tukwila Municipal
Code Title 18, Zoning, to the Planning Commission to make recommendations back to the
Utilities Committee later this year. The City's NPDES Phase 11 permit requires the City to review,
revise and make effective local development codes and standards to incorporate LID principles
and best practices by December 31, 2016. Amendments have been prepared including cross-
departmental review as well as feedback from the City's consultant on this project, Otak.
COMMITTEE APPROVAL TO FORWARD TO THE PLANNING COMMISSION.
D. Supplemental Agreement: Andover Park East Water& Sewer Replacement
Staff is seeking Council approval of Supplemental Agreement No. 1 to Contract No. 15-116 with
PACE Engineers, Inc. in the amount of $55,096.32 for the Andover Park East Water and Sewer
Replacement Project. The supplement will provide for additional design, on-call construction
management, and extends the contract to December 31, 2017. The supplemented contract is
within the remaining construction management budget of $107,106.16. UNANIMOUS
APPROVAL. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE.
E. Project Completion: Emergency Sewer Repair at 1200 Andover Park East
Staff is seeking Council approval of project completion and release of retainage to the R.L. Alia
Company in the amount of $168,669.76 for the CBD Sanitary Sewer Rehabilitation - Emergency
Sewer Repair at 1200 Andover Park East. This project provided roadway excavation and sewer
pipe replacement in an area of severe deterioration and was completed on May 11, 2016.
UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 19, 2016 REGULAR CONSENT AGENDA.
F. Project Completion: Sewer Repair at 1227 Andover Park East
Staff is seeking Council approval of project completion and release of retainage to the R.L. Atia
Company in the amount of $109,213.68 forthe CBD Sanitary Sewer Rehabilitation - Sewer Repair
at 1227 Andover Park East. This project provided sewer pipe replacement in an area of severe
deterioration and was completed on May 11, 2016. UNANIMOUS APPROVAL. FORWARD TO
SEPTEMBER 19, 2016 REGULAR CONSENT AGENDA.
111111. MISCELLANEOUS
Councitmember Kruiler raised a concern about a dangerous intersection at South 137th St and 34th
Avenue South impacting children walking to school at Cascade View Elementary. In addition, there
was a recent hit and run property damage accident at South 135' St and 34th Avenue South. Further
discussion on these intersections will take place in Transportation Committee.
Meeting adjourned at 6:03 p.m.
Next meeting: Tuesday, September 27, 2016
Committee Chair Approval
Minutes by LH, Reviewed by GL
11
12
COUNCIL AGENDA SYNOPSIS
Meetin Date
Prepared by
Ma or's review
"I review
09/26/16
BG-
F] Resolution
Mtg Date
F-1 Ordinance
Mtg Date
10/03/16
BG
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PWI
SPONSOR'S This Supplemental Agreement No. 5 with KPG is for additional design work and rebidding
SUMMARY of the South 144th St Phase II Project. Additional design will incorporate cost saving
measures as well as contract coordination with Tukwila Village and Seattle City Light.
Council is being asked to approve Supplemental Agreement No. 5 to Contract #14 -103 with
KPG for $78,250.38.
REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/19/16 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMIT rrE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$78,250.38 $1,607,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGES 14, PROPOSED 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/26/16
ITEM INFORMATION
ITEMNO.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 09/26/16
AGENDA ITEMTITL,E South 144th St Phase II Project (42nd Ave S to Tukwila Int'I Blvd)
Supplemental Agreement No. 5 with KPG
CATI''?GOItY ®Discussion
Mtg Date 09126116
®Motion
Mtg Date 10103116
F] Resolution
Mtg Date
F-1 Ordinance
Mtg Date
❑ Bidlvard
Mtg Date
F-1 Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PWI
SPONSOR'S This Supplemental Agreement No. 5 with KPG is for additional design work and rebidding
SUMMARY of the South 144th St Phase II Project. Additional design will incorporate cost saving
measures as well as contract coordination with Tukwila Village and Seattle City Light.
Council is being asked to approve Supplemental Agreement No. 5 to Contract #14 -103 with
KPG for $78,250.38.
REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/19/16 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMIT rrE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$78,250.38 $1,607,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGES 14, PROPOSED 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/26/16
10/03/16
MTG. DATE
ATTACHMENTS
09/26/16
Informational Memorandum dated 09/16/16
KPG Supplemental Agreement No. 5 to Contract #14 -103
S 144th St Phase II CIP page 14, Proposed 2017
Minutes from the Transportation Committee meeting of 9/19/16
10/03/16
13
14
City of Tukwila
Allan Ekberg, Mayor
A -
TO: Transportation Committee V I
FROM: Bob Giberson, Public Works Director B!J
BY: Cyndy Knighton, Senior Program Manager
CC: Mayor Ekberg
DATE: September 16, 2016
SUBJECT: S 144 St Phase 11 Project
Project No. 99510402, Contract No. 14-103
Supplement Agreement No. 5
ISSUE
Approve Supplemental Agreement No. 5 with KPG for additional design work and rebidding of
the S 144th St Phase 11 Project in the amount of $78,250.38.
BACKGROUND
KPG completed design for the S 144th St Phase 11 Project in early 2016 and the project was
advertised for construction bids. Bids were opened on June 7, 2016 with only two bids received.
Both bidswere over budget and subsequently rejected by Council by Resolution No. 1885.
DISCUSSION
KPG's Supplemental Agreement No. 5 includes the redesign work necessary to bring this
project to a second advertisement in late fall of 2016 for a 2017 construction window. The
redesign work will incorporate cost saving measures as well as updated contract specifications
that outline coordination between the City's roadway improvement project and the ongoing
construction of Tukwila Village and King County Library. Design for Seattle City Light's (SCL)
facilities, which SCL wishes to upgrade concurrent with the City's project, is also included in the
supplement. This work is reimbursable from SCL and will be brought forward in a future
Memorandum of Agreement that is currently being finalized.
Financial Impact
Supplement No. 5 is for $78,250.38 and includes $29,563.90 (reimbursable) for Seattle City
Light design work and $48,686.48 in Tukwila redesign/rebidding costs. Staff is proposing to use
a portion of the currently budgeted 2016 construction funding (CIP sheet attached) to proceed
with this redesign work. The proposed 2017 budget sheet (attached) will reestablish a complete
budget and includes approximately $362,000 in additional Traffic Impact Fees that are
anticipated to be collected for the Tukwila Village site development.
RECOMMENDATION
Council is asked to approve Supplemental Agreement No. 5 with KPG in the amount of
$78,250.38 for the S 144th St Phase 11 Project and consider this item at the September 26, 2016
Committee of the Whole and subsequent October 3, 2016 Regular Meeting.
Attachments: Supplemental Agreement No. 5
CIP Sheets (2)
wApw eng\projects\a- rw & rs projects\s 144th st phase 1i tib - 42nd ave s (99510402 95-rw02)\design\mfo memo kpg sup #5 09-16-16.docx 15
16
City of Tukwila Agreement Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #5
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 14-103 between the City of Tukwila and KPG Inc. is amended
as follows:
Section 2: Scope of Services shall be supplemented with the following:
The Consultant agrees to perform the services, identified on Exhibit A-5 attached hereto,
including the provision of all labor, materials, equipment and supplies.
Section 4: Payment shall be modified as follows:
A. Payment for the work provided by the Consultant shall be made as provided in
Exhibit B-5, attached hereto, provided that the total amount of payment to the
Consultant for this work shall not exceed $78,250.38 without express written
modification of the Agreement signed by the City. The new total contract shall not
exceed $425,404.35 without express written modification of the Agreement signed
by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST /AUTHENTICATED
City Clerk
CA: 2012
04111
CONTRACTOR
Printed Name/Title:
mffl ' • •vkni
City Attorney
Page I of I
17
EXHIBIT A -5
City of Tukwila
S 144th Street Phase II Project
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 — SCL Design, Tukwila Village Coordination, and Re -Bid
KPG
Scope of Work
August 15, 2016
PURPOSE:
Bids received for the S 144th Street Phase II were rejected due to a lack of bidder interest
and high prices in summer 2016. This Supplement is provided to perform Seattle City Light
design, provide ongoing coordination for right of way improvements performed by the
Tukwila village developer, additional right of way services, and to complete Plans,
Specifications, and Estimates for re -bid and construction of the S 144th Street Phase II
Project and incorporate the following new elements of work:
• Construction of Tukwila Village improvements within the S 144th Street Right of Way
has required additional coordination, design, and survey updates to reflect recently
constructed right of way improvements into the project bid documents.
Seattle City Light (SCL) has requested duct and vault design to be incorporated into
the City project. Costs for this design is anticipated to be paid by SCL under an
agreement that is being prepared between the City and SCL. The total estimated
cost for SCL design services is $29,563.90 as identified in Task 6.10 of this
supplement.
• The City would like to provide retrofit water quality treatment to the extent feasible
for the project area. The total estimated cost for water quality retrofit is $5,110.54 as
identified in Task 6.9 of this Supplement.
Additional title work is required to complete the right of way acquisition necessary for
this project.
• Update of bid documents for re -bid in November 2016 and provide bid period
City of Tukwila Page 1 of 3 KPG
18 S 144th Street Phase H Project Supplement No. 5 811512016
SCOPE OF WORK:
Task 2 Survey and Base Mapping.
2.7 The Consultant shall perform field utility locates and survey features installed by the
recent Tukwila Village project within the S 144th Street right of way. Field Survey
and Note Reduction. Perform note reduction of the field survey data. No survey
updates are anticipated outside of the right of way as this area is currently under
construction and constantly changing.
2.8 The Consultant shall update mapping work to prepare 1"=20' topographic base map
and digital terrain model (DTM) in AutoCAD format to include the recent
improvements described above.
Task 3 Public Outreach
3.5 The Consultant shall provide ongoing coordination with Tukwila Village construction
activities within the S 144th Street right of way and create a plan sheet to be included
in the bid documents outlining key coordination elements and schedule constraints.
This may include attendance at meetings, review and comment on developer utility
plans and other services requested by the City. Coordination plan sheet will be
updated to reflect conditions at time of re-bid.
Task 6 Final Plans, Specifications and Estimates
6.9 The Consultant shall analyze feasibility and provide final design for water quality
treatment facilities to retrofit the entire project site to the maximum extent feasible
utilizing Modular Wetland or similar type facilities.
6.10 Seattle City Light (SCL) and the City have agreed to install new underground
facilities within the project limits. The Consultant shall prepare final plans,
specifications, and estimates for SCL duct and vault plans. This task shall include
coordination meetings, preliminary design submittal, and incorporation of SCL
comments into the final design. The SCL work will be included as a separate bid
schedule in the City project.
6.11 The City will provide any comments on the previous bid set for inclusion in the final
bid documents. Update Plans, Specifications, and Estimates for Re-bid of project in
November, 2016. Updates are anticipated to include current developer coordination
status, traffic control revisions / detour plan developed in collaboration with the City,
and planter revisions in front of the former library site as requested by the City.
City of Tukwila Page 2 of 3 KPG
S 144th Street Phase H Project Supplement No. 5 811512016 19
6.12 Bid documents will be uploaded to bxwa.com for advertisement by the City. The
Consultant shall provide bid period services to include responses to bidder inquiries,
preparation of addenda, attendance at bid opening, preparation of bid tabulation,
and recommendation to award or reject the apparent low bidder. The budget
assumes a straight forward review process with the low bidder receiving the contract
award.
Task 8 Right of Way Calculations
8.7 Three (4) additional title reports are required to complete right of way determination
compared to original scoping. The Consultant shall obtain the necessary title
reports, review, and incorporate into mapping as required.
Additional Services
The City may require additional services of the Consultant in order to advance all or portions of
the project corridor through final design and construction. This work may include items
identified in the current task authorizations as well other items, which may include, but are not
necessarily limited to the following:
♦ Condemnation support
♦ Additional design / developer coordination
♦ Providing additional permitting or environmental studies
♦ Providing construction services
These services will be authorized under a future contract supplement if necessary. At the
time these services are required, the Consultant shall provide a detailed scope of work and
an estimate of costs. The Consultant shall not proceed with the work until the City has
authorized the work and issued a notice to proceed.
City of Tukwila Page 3 of 3 KPG
20 S 144th Street Phase 11 Project Supplement No. 5 811512016
HOUR AND FEE ESTIMATE
Project: City of Tukwila
S 144th Street Phase 11
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 - SCL Design and Tukwila Village Coordination
EXHIBIT B -5
KPG
• Architecture •
Landscape Architecture
• Civil Engineering •
Task1 - Manactement/coordination /administration
No changes to this task
0
0
0
0
0
0
0
0
0
-
$ -
Mileage
2
4
0
20
Reproduction
0
0
0 $ 2,737.40
Utility locate service
$ 100.00
Reproduction
$ -
Task Totals
0 1 0
0
0
0
0
0
0
0
$ -
Task 2 - Survey and Ma in
2.7 Additional mapping for Town Center improvements
0
2
4
0
0
0
20
0
0 $ 3,547.76
2.8 Base map and DTM updates
0
2
4
0
20
0
0
0
0 $ 2,737.40
Utility locate service
$ 100.00
Reproduction
$ -
Mileage
$ -
Task Total
8
16
80
0
16
$ -
Reproduction
0
8
$ 16,623.98
Task Total
0
0
0
0
( $ -
Task Totals
0
4
8
0
20
0
20
0
1 0 1$ 6,285.16
Task 3 - Public Outreach
3.5 Developer coordination during construction
8
16
80
0
16
16
0
0
8
$ 16,523.98
Mileage
$ 100.00
Reproduction
_
$ -
Task Total
8
16
80
0
16
16
0
0
8
$ 16,623.98
Task 4 - Traffic Analysis
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
Mileage
$ -
Reproduction
_
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
Task 5 - Geotechnical Report
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
GeoDesign
$ -
Mileage
_
$ -
Reproduction
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
8/15/2016
IIV HOUR AND FEE ESTIMATE
Project: City of Tukwila
S 144th Street Phase II
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 - SCL Design and Tukwila Village Coordination
EXHIBIT B -5
KPG
• Architecture •
Landscape Architecture
• Civil Engineering •
Task 6 - Final Plans, Specifications, and Estimates
6.9 Water Quality Retrofit design
0
8
24
0
12
0
0
0
0
$ 5,110.54
6.10 Prepare SCL Plans, specs, and estimate
8
40
80
0
60
80
0
0
4
$ 29,563.90
6.11 Update plans, specs and estimate for re -bid
4
24
40
0
20
20
0
0
2
$ 12,638.25
6.12 Bid period services
4
8
8
4
8
0
0
0
2
$ 4,236.39
Mileage
6
0
0
0
0
0
0
$ 2,692.15
_
$ 100.00
Reproduction
$ 1,000.00
Task Total
16
80
152
4
100
100
0
0
8
$ 52,649.08
Task 7 - Environmental
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
Mileage
$ -
Reproduction
Reproduction
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
Task 8 - Riaht of Wav Calculations
8.1 Additional title research
0
0
6
0
0
0
0
0
0
$ 692.15
Additional title reports (4)
$ 2,000.00
$ -
Mileage
Reproduction
$ -
Task Total
0
0
6
0
0
0
0
0
0
$ 2,692.15
* Hourly rates are based on the following:
Direct Salary Costs
Overhead Rate
Fixed Fee
Total Estimated Fee: $ 78,250.38
$ 65.00
$ 52.06 $ 41_83
$ 45.67
$ 36.06
145.78%
$ 31.25
$ 50.75
$ 40.87
$ 26.92
30%
Totals
$ 27,939.07
$ 40, 729.58
$
8,381.72
8/15/2016
CITY K3FTUKW|LA CAPITAL PROJECT SUMMARY
FINANCIAL Through Estimated .
(in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design 345 97 442
Land (R/W) 31 crl(
38 69
0-) S
Const. Mgmt. 350 091, 350
Construction 2,248 rop, 2,248
FUND SOURCES
Awarded Grant 186 964 1,150
Sea City Light 29 206 235
Frontage/SSWM 781 781
Traffic Impact Fees 190 22 321 533
@ Project Location
ro/r'2u22Capital Improvement Program 14 ����
~-~
2017 to 2022
PROJECT:
S 144 St Phase N (42 AveS - TukVvi|a Kmt'| Bh/d) ° Project No. 99510402 Zone
DESCRIPTION:
Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility
undergrounding from Tukwila Ind Blvd to 42nd Ave S. Also add a signal at 42nd Ave S.
JUSTIFICATION:
Provide pedestrian and vehicle safety, drainage and neighborhood revitalization.
STATUS:
Phase |- Tukwila |nt'| Blvd to Military Rd, project completed in2Oo7 for o31 million with $1 million ingrants.
Phase ||-42 Ave GN Tukwila International Blvd.
K0A]NT.|K0PACT:
Reduce pavement, drainage repairs, and maintenance costs.
Awarded Tnanopo��ion|mpmvemer�Board's A�eha||mpmvomon1Pmgnam(\|P)gmntof$1 million.
.
Project is on Impact Fee list. Design and construction related to the Tukwila Village project.
FINANCIAL Through Estimated .
(in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design 345 97 442
Land (R/W) 31 crl(
38 69
0-) S
Const. Mgmt. 350 091, 350
Construction 2,248 rop, 2,248
FUND SOURCES
Awarded Grant 186 964 1,150
Sea City Light 29 206 235
Frontage/SSWM 781 781
Traffic Impact Fees 190 22 321 533
@ Project Location
ro/r'2u22Capital Improvement Program 14 ����
~-~
FINANCIAL Through Estimated
EXPENSES
CITY OFTUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT:
S 144 St Phase U| (42 Ave S - Tmkm/ila Umt'| Blvd) ° Project No. 99510402 Zone
DESCRIPTION:
Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility
undergrounding from Tukwila Int'l Blvd to 42nd Ave S. Also add a signal at 42nd Ave S.
JUSTIFICATION:
Provide pedestrian and vehicle safety, drainage and neighborhood revitalization.
345
Phase |- Tukwila |nt'| Blvd yo Military Rd, project completed in2OO7 for n3J million with $1 million ingrants. Phase
STATUS:
U-42 Ave 8to Tukwila International Blvd.
MA|NT IMPACT:
Reduce pavement, drainage repairs, and maintenance costs.
Awarded Tranopo��ion|mpmvamentBoard's A�aha||mpmvemer�Pmgmm(A|P)gmnt��$1miUion.
�OK0K0�NT'
'
Project is on Impact Fee list. Design and construction related to the Tukwila Village project.
FINANCIAL Through Estimated
EXPENSES
Design
345
55
400
Const. Mgmt.
350
350
Construction
2,325
2,325
FUND SOURCES
Awarded Grant
186
964
1,150
Sea City Light
26
206
232
Frontage/SSWM
781
781
Traffic Impact Fees
190
22
321
533
;7roject Location
242017 - 2022 Capital Improvemen Program 14
TRANSPORTATION COMMITTEE
Meeting Minutes
City Council Transportation Committee
September 19, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Dennis Robertson, Chair; Verna Sea[, De'Sean
Staff: David Cline, Bob Giberson, Pat Brodin, Robin,Tschrnak, Jaimie Reavis, Minnie
Dhakwal, Scott Bates, Gait Labanara, Peggy McCarthy, 4'Vjcky Carlsen, Laurel
Humphrey
CALL TO ORDER: Acting Committee Chair Robertson, e"d; th e meeting to order at�, m
1. PRESENTATIONS
14
g
$48,686.48 in TukwiL6,,"r,-edesigh,/,,,,,"r"'i"6"bi, f%ng costs Finds
for the supplement will come from the
20' budget has been revised to include $362,000
in /a Tukwila Village. UNANIMOUS APPROVAL. FORWARD TO
5MBER 26, 261 COMMlTEE OF THE WHOLE.
The C' ffifnittee continu&-discussion of the draft Transit Network Plan. The next step for the
Plan is to solicit addition' t./j ublic feedback regarding the conclusions and recommendations,
and then present a reutsd draft to the Committee at a later date. The Committee requested
no additional chanesrat this time. COMMITTEE DISCUSSION ONLY.
25
26
COUNCIL AGENDA SYNOPSIS
Meetin
,g Data
Pe pared by
Ma or's review
C uy V repien,
09/26/16
LH
AW (Z
❑ Ordinance
A/Itg Dale
10/03/16
LH
❑ Other
M1
,g Dale
SPONSOR Z Council [:]Mayor ❑ J-JR ❑ DCD [:] Finance [].Fire ❑ IT ❑ P&R [:] Polue ❑ PWI
SPONSOR'S On August 1, 2016 the City Council placed the Public Safety Plan bond proposition on the
SUMMARY November ballot. Ordinance 2509 also included a provision to establish a Bond Financial
Oversight Committee should the ballot measure be approved by voters. This proposed
resolution adopts a Charter to be used as the framework for the Financial Oversight
Committee.
Ri w] I �WF�I) BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/20/16 COMMY17EE Cl LAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN.
COMMI,1,1,1 1;1
COST IMPACT / FUND SOURCE
ExPj,'1NDT'I RI sQU I RI U) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
ITEM INFORMATION
9-791rFoO•
3.C.
--F111,'I,'SP0Ns(.)R:
LAUREL HUMPHREY
IORf(',INAi..A(;ts'NDADA'I'E?: 9/26/16
A(,, j"INIM 1,n ,.m Trrj.i,'1 A resolution to adopt a charter for the Public Safety Plan Bond Financial Oversight
Committee.
GVIT"GORY Z Dis6wssion
,AII/S Date 9126116
❑ Motion
Altg Dole
Z Resolution
MI
,g Dale 1013116
❑ Ordinance
A/Itg Dale
E]Bid-Axard
Mig Date
❑ Pub&-14eafing
Mtg Date
❑ Other
M1
,g Dale
SPONSOR Z Council [:]Mayor ❑ J-JR ❑ DCD [:] Finance [].Fire ❑ IT ❑ P&R [:] Polue ❑ PWI
SPONSOR'S On August 1, 2016 the City Council placed the Public Safety Plan bond proposition on the
SUMMARY November ballot. Ordinance 2509 also included a provision to establish a Bond Financial
Oversight Committee should the ballot measure be approved by voters. This proposed
resolution adopts a Charter to be used as the framework for the Financial Oversight
Committee.
Ri w] I �WF�I) BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/20/16 COMMY17EE Cl LAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN.
COMMI,1,1,1 1;1
COST IMPACT / FUND SOURCE
ExPj,'1NDT'I RI sQU I RI U) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
MTG. DATE
ATTACHMENTS
9/26/16
Informational Memorandum dated 9/13/16 (Charter amended after FS)
Draft Resolution
Proposed Charter
Boards and Application Form
Excerpt from 8/1/16 Regular Meeting Minutes
Minutes from the Finance and Safety Committee meeting of 9/20/16
10/3/16
1
27
W.
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Laurel Humphrey, Council Analyst
C4,: Mayor Ekberg
DATE: September 13,2016 (Updated following 9/20 F&S Meeting)
SUBJECT: Public Safety Bond Financial Oversight Committee
ISSUE
The City Council desires to establish 8Public Safety Bond Financial Oversight Committee Uthe
voters approve the Public Safety Bond ballot measure at the November 8'2010election.
DISCUSSION
C}n August 1,2O1G the City Council adopted Ordinance No. 250S providing for submission t0
the voters {d the City Dn November 8'2O16 a proposition authorizing the issuance Ofgeneral
obligation bonds for the purpose 0f paying for the replacement Of Fire Stations 51'52 and 54.8
Justice Center to house Police and the Court, and fully fund fire apparatus and equipment for
the twenty year life Of the Bond.
In response to community input on the Public Safety Plan, the City Council also provided for the
establishment of an independent Financial Oversight Committee should the proposed ballot
measure b8 approved bv voters iDNovember. Ordinance No. 25U9 specified that the
Committee would iOC|UdH at least five O08mb8[S including representatives from the residential,
business and non-profit community and that membership would be appointed bV the City
Council within six months. /# that time the Council requested that additional details regarding
the Financial Oversight Committee be presented to the Finance and Safety Committee via a
separate resolution.
The attached resolution proposes a draft Charter tO serve @s the framework for the Financial
Oversight Committee should the bond proposition be approved in November, including sections
VD Purpose, R8Gp0OGibi|iU8S, Structure, Appointment Process, Bv8vv8, K8R5tiOgG' City Support,
Ethics Policy, and Member Termination. The Charter also proposes that the City Council use
the City's existing Boards and Commissions application form for this Committee, a sample of
which iG attached tO this memo.
RECOMMENDATION
The Committee is asked to review the proposal and make a recommendation to the full Council
regarding its final proposed form. Staff is seeking direction OO the draft components Ofthe
Charter as well as a decision on the total number and composition of the Financial Oversight
Committee. Two proposals regarding the number and composition are included for the
Committee's consideration on page 3of the draft Charter. On September 20, 2016 the Finance
and S8f8tV Committee recommended that the Oversiqht Committee include five members,
which can be re-evaluated with time.
ATTACHMENTS
Draft Resolution
Draft Charter
Current City 0f Tukwila Boards, Commissions and Committee application form
Excerpt from Minutes Of August 1,201G Regular Meeting
30
1011, fflllyw
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, ADOPTING A
CHARTER FOR THE PUBLIC SAFETY BOND
FINANCIAL OVERSIGHT COMMITTEE.
WHEREAS, the City Council has determined that it is in the best interest of the City
to implement its Public Safety Plan, which includes a voter-approved bond to replace
three seismically-deficient fire stations, guarantee funding for critical fire apparatus and
equipment, and construct a justice center to house the Police Department and the
Municipal Court; and
WHEREAS, on August 1, 2016, the City Council adopted Ordinance No. 2509,
providing for submission to the voters of the City on November 8, 2016, a proposition
authorizing the issuance of general obligation bonds for the purpose of paying a portion
of the cost of the Public Safety Plan; and
WHEREAS, outreach on the proposed Public Safety Plan revealed significant
community support for public safety staff and funding, along with a desire for an
independent oversight mechanism; and
WHEREAS, oversight of the City's finances is the ultimate responsibility of the City
Council, given to them by the voters of the City of Tukwila, as set forth by State law and
no independent oversight committee can supersede that fiscal authority; and
WHEREAS, in response to direction from the community the City Council desires to
establish an additional mechanism that will increase accountability, transparency and
public confidence that funds will be spent as stated; and
WHEREAS, Ordinance No. 2509 provides for the establishment of a Financial
Oversight Committee should the Public Safety Plan ballot proposition be approved by the
qualified voters of the City of Tukwila; and
W:\Word Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-21-16
LH:bjs Page 1 of 2
31
WHEREAS, if the ballot proposition submitted by Ordinance No. 2509 is approved
by the qualified voters of the City of Tukwila on November 8, 2016, the Council desires to
have in place a framework for appointing an independent oversight committee within six
months;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council is dedicated to accountability and transparency in the expenditure
of bond proceeds and adopts a Charter for the Public Safety Bond Financial Oversight
Committee (attached as Attachment A) to be effective immediately-December 12016
should the Public Safety Bond ballot measure be approved by voters at the November 8,
2016 General Election.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of ; 2016.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
FA
INUM01
, OILVIII 11091
Rachel B. Turpin, City Attorney
Joe Duffie, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachment A: Charter of the Public Safety Bond Financial Oversight Committee
WAWord Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-21-16
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32
of the City of Tukwila
Public Safety Bond
Financial Oversight Committee
Adopted by Resolution No.
33
(D CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
1. Background — Public Safety Bond
On November 8, 2016, voters of Tukwila will be asked to approve issuance of
general obligation bonds not to exceed $77,385,000 to pay for:
• Replacement of three seismically-deficient fire stations (Stations 51, 52 and 54)
• Guaranteed funding for fire equipment and apparatus for the life of the 20-year
bond
Construction of a Justice Center to house the Tukwila Police Department and
Municipal Court.
2. Charter Purpose
Pursuant to Ordinance No. 2509 the City Council will appoint a Public Safety Bond
Financial Oversight Committee within six months if the ballot proposition is approved
by the qualified voters of Tukwila at the November 8, 2016 election. The purpose of
this Charter is to serve as the framework for the Financial Oversight Committee
("Committee"). The City Council may amend this Charter as necessary or
appropriate.
3. Committee Purpose
As the City's legislative body, oversight and control of the City's finances is the
responsibility of the City Council, all seven of whom are held accountable by Tukwila
voters. The purpose of this Committee is not to supersede the fiduciary authority of
the Council, but to independently represent taxpayers concerning the City's
expenditure of revenues received from the sale of general obligation bonds. The
Committee shall review the allocation of bond proceeds and progress on achieving
the purposes of the Public Safety Bond, and shall report at least semi-annually to the
City Council and the public on the same. The Committee will help ensure that the
community remains informed about new public safety construction projects. The
Committee will not be engaged in facility design or construction oversight.
4. Committee Responsibilities
• Review periodic reports provided by the City regarding status of construction
projects, bond expenditures, project schedules, and timelines of bond projects.
• Verify effective and efficient use of bond proceeds and compliance with the
purposes of the Public Safety Bond.
• Review efforts by the City to maximize bond revenues by balancing best value,
quality, and efficiency in meeting the City's goals and priorities.
• Review copies of all other bond reports provided by the City or requested by
the Committee.
Page 2 of 5
34
(continued...)
CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
4. Committee Responsibilities (cont.)
• Review copies of any performance or financial audits of the City's bond
programs to ensure that appropriate action is being taken to remediate any
identified deficiencies.
• Prepare and communicate findings and recommendations for improvement via
a periodic (at least semi-annually) independent report to the City Council and
the public.
• Review this Charter annually and recommend revisions to the City Council.
• Approve Committee meeting minutes.
• Approve reports and other Committee communications.
5. Committee Structure and Membership
The Committee shall include 5 R members comprising 2 {4} residents, 2 members
from the business community, and 1 at-large member-FepFesen#Rg--a-Pan-pfefA
Kja44za-fion4hat v.,01,KS GIGSely with Tukwila GGMMURity mernbers., The City Council
will appoint all members of the Committee.
Members shall serve for terms of two years without compensation, although in order
to have staggered terms, 1 resident and 1 business representative will initially be
appointed for three years and thereafter all terms of appointment will be for two years.
Members may be reappointed for additional terms.
No employee or official of the City of Tukwila shall be appointed to the Committee.
No vendor, contractor, or consultant of the City of Tukwila who is in any way involved
in the public safety construction projects shall be appointed to the Committee.
The Committee shall continue in existence for the economic life of the Public Safety
Bond.
6. Appointment Process
The City will advertise broadly the opportunity to serve on the Committee. Interested
individuals may apply by completing the City's Boards and Commissions application
form available on the City website. Applications will be reviewed by a standing
Committee of the City Council which will make a recommendation to the Committee
of the Whole. Volunteers for City Boards, Commissions, and Committees are subject
to a background check.
Page 3 of 5
35
CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
7. Bylaws
The Committee shall adopt bylaws regarding its internal organization, including the
following:
• A provision for electing a Chair and a Vice-Chair, as well as any other officers
deemed necessary by the Committee.
• All meetings will be open to the general public.
• A majority of active members shall constitute a quorum.
• Reports and/or recommendations to the City Council must be approved by a
majority of active members of the Committee.
• Written minutes of all meetings of the Committee shall be composed.
8. Meetings
The Committee shall determine its meeting schedule according to the flow of
information to evaluate, no fewer than two times per year. Members are expected to
reliably attend and participate in meetings. If a member fails to attend two or more
meetings without cause, the Committee shall define the member as inactive and
inform the Council of its action.
9. City Support
The City will provide the Committee with reasonable technical and administrative
assistance, including:
• Provision of timely reports that will describe proposed projects, costs,
contingency, and schedule.
• Provision of other documents such as financial statements, investment reports,
contracts, budget amendments, bid awards, or other reports requested by the
Committee.
• Provision of a meeting room.
• Provision of space on the City website and Digital Records Center for public
access to agendas, minutes, reports, and any other relevant information.
• Preparation and distribution of meeting agendas and minutes.
Page 4 of 5
36
G) CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
10. Ethics Policy
Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code
of Ethics for Employees and Appointed Officials.
The Committee serves the general interest of the public and not any personal or
special interest.
Committee members are required to sign a conflict of interest statement and to
disclose any potential conflicts that may arise in the course of their service.
11. Member Termination
The City Council retains the right to remove a Committee member for specific reasons
such as, but not limited to:
• The member has been declared inactive due to missing two or more meetings
without cause.
• The member has been found to violate a provision of the Code of Ethics (TIVIC
Chapter 2.95).
If a member is removed from the Committee, the community will be notified of the
vacancy and the City Council will appoint another qualified person to the Committee
per the process outlined in Section 6 of this Charter.
Page 5 of 5
37
w
City of Tukwila
Tukwila City Hall
O200S0udhC8nt*rBlvd
Tukwila, WA 98188
Phone: (2O8) 433-1800 Fax: (20O)433-1833
Email:
VVebSite:
/l��|'r�f'�J�Fn�4��O'�f�����f
.�.�� -- - Appointment
'
BOARD�M����l� ��J�� �`/�YN01|��|/��J�
S '`.n�� ����==.��^+.��/v��
RECEIVED
Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume
totaling no more than three pages.
Last
ADDRESS:
Street
MAILING ADDRESS (if diffenant):____
HOME PHONE:
EMPLOYER:
First M.
City Zip
CELL8NDBUEPHUNE:
Please check all that apply to you within the City of Tukwila limits:
[] Resident [] BUSiD8SSOwDnr/RepreG8nt8tive
[] 8chOO| 0SthCt Representative R High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
[] Other/Special Committee:
BOARDS & COMMITTEES:
E] Community Police Advisory
0 Human Services
0 Library
El Lodging Tax
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? El Yes 0 No
|fleo. please list:
AVAILABLE TO ATTEND MEETINGS: El Daytime 0 Evenings
Please contact me regarding other City of Tukwila volunteer opportunities (check box):
FOR CITY USE ONLY:
INTERVIEW DATE: APPOINTED: El Yes El No TERM EXPIRES:
0
Arts
O
Civil Service
O
Equity &Diversity
LJ
Parke
[]
Planning
[] Other/Special Committee:
BOARDS & COMMITTEES:
E] Community Police Advisory
0 Human Services
0 Library
El Lodging Tax
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? El Yes 0 No
|fleo. please list:
AVAILABLE TO ATTEND MEETINGS: El Daytime 0 Evenings
Please contact me regarding other City of Tukwila volunteer opportunities (check box):
FOR CITY USE ONLY:
INTERVIEW DATE: APPOINTED: El Yes El No TERM EXPIRES:
BOARDS /COMMISSIONS APPLICATION FOR APPOINTMENT
rroteSSIonaut;ommunity Activities (organizations, duns, service groups, etc):
Hobbies /Interests:
Qualifications as related to this position:
utner corn
Applicant's Signature
Date
Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or
more information regarding the boards or commissions, please call (206) 433 -1800.
nil
���� ���x �
CITY yUKWILA Boards & Commissions
6200 S00thC8DberBlvd., Tukwila, WA 98188 206-433-1800
Background Screening Standards
The following policy guidelines are a reflection of the "Disqualification Standards" that the City
Of Tukwila has implemented for its Boards and Commissions and Volunteer Program. /\
person will likely be disqualified and prohibited from serving ifthe person has been found
guilty of the following crimes:
SEX OFFENSES
All sex offenses —Regardless of the amount of time since offense.
Examples: Child molestation, rape, sexual assault, battory, oodomy, prosthuiion, no|iuitabon, indecent
exposure, etc.
FELONIES
All felony violence —Regardless of the amount of time since offense.
Example : Murder, manslaughter, aggravated assault, kidnapping, robbery, aggravated burglary, etc.
All felony offenses (other than violence or sex) — within the past 1Oyears.
Examples: Drug offenses, theft, embezzlement, fraud, child endangerment, etc.
MISDEMEANORS
All misdemeanor violence offenses within the past 7years.
Examples: Simple 8SS8ub, bothary, domestic violence, hit & run. etc.
All misdemeanor drug & alcohol offenses within the past 5 year or multiple offenses in the past 10
years.
Example : Driving under the influence, simple drug possession, drunk and disorderly, public
intoxication, possession of drug paraphernalia, etc.
Any other misdemeanor within the past 5 years that would be considered a potential danger to
children or is directly Fe|obad to the functions of that volunteer.
: Contributing to the delinquency of minor, providing G|COhO| to 8 minor, theft- if volunteer
would be handling monies, etc.
Guilty rneona that person was found guilty following a trial, entered a guilty plea, entered a
no contest plea accompanied by a court finding of guilty, regardless of whether there was an
adjudication of guilt (conviction) ormwithholding of guilt.
This does not apply if criminal charges resulted in acquittal, Nolle Prosse, or dismissal.
Anyone who has been charged for any mf the disqualifying offenses or for cases pending in
court will not be permitted to volunteer until the official adjudication of the case.
��
���'
Applicant:
CITY OF TUKWILA Boards & Commissions
6200 Southcenter Blvd., Tukwila, WA 98188 206 - 433 -1800
Notification and Authorization for
Background Investigation Disclosure Statement
In compliance with RCW 43.43.830 -845, all applicants who have been offered a position as a
volunteer, and in which position the person may have unsupervised access to children less than
sixteen years of age, to developmentally disabled persons, or to vulnerable adults, are required to
disclose the following information:
1.
Have you ever been convicted of any crime against children or other
❑Yes ❑ No
persons *?
"Crime against children or other persons" (as identified in RCW 43.43.830) means a conviction of any of the
following offenses: Aggravated murder; first or second degree murder; first or second degree kidnapping;
first, second or third degree assault; first, second or third degree assault of a child; first, second or third
degree rape; first, second or third degree rape of a child; first or second degree robbery; first degree arson;
first degree burglary; first or second degree manslaughter, first or second degree extortion; indecent liberties;
incest; vehicular homicide; first degree promoting prostitution; communication with a minor; unlawful
imprisonment; simple assault; sexual exploitation of minors; first or second degree criminal mistreatment;
child abuse or neglect as defined in RCW 26.44.020; first or second degree custodial interference; first or
second degree custodial sexual misconduct; malicious harassment; first, second or third degree child
molestation; first or second degree sexual misconduct with a minor; commercial sexual abuse of a minor;
child abandonment; promoting pornography; selling or distributing erotic material to a minor; custodial
assault; violation of child abuse restraining order; child buying or selling; prostitution; felony indecent
exposure; criminal abandonment; or any of these crimes as they may be renamed in the future.
2.
Have you been convicted of crimes relating to financial exploitation where
F-1 Yes ❑ No
the victim was a vulnerable adult?
3.
Have you been found in any dependency action under RCW 13.34.040 to
❑ Yes T No
have sexually assaulted or exploited any minor or to have physically abused
any minor?
4.
Have you been found by a court in a domestic relations proceeding under
❑ Yes ❑ No
Title 26 RCW to have sexually abused or exploited any minor or to have
physically abused any minor?
5.
Have you been found in any disciplinary board final decision to have sexually
RYes ❑ No
or physically abused or exploited any minor or developmentally disabled
person, or to have abused or financially exploited a vulnerable adult?
6.
Have you been found by a court in a protection proceeding under Chapter
❑ Yes ❑ No
74.34 RCW, to have abused or financially exploited a vulnerable adult?
If the answer is YES to any of the previous questions, please describe the location,
date and facts of the conviction and make reference to the question being answered:
Please continue on the back 4
42
The City of Tukwila shall make an inquiry to the Washington State Patrol and/or Southeastern
Security Consultants, Inc. regarding an applicant's conviction record, disciplinary board final
decision, or civil adjudication record. Applicants will be notified of the results within 10
working days of receipt of this information by the City of Tukwila. A copy of the
background screening results will be made available to the applicant upon request.
I acknowledge that I have read the entire Notification and Authorization for Background
Investigation Disclosure Statement, which I understand the requirements, and I grant permission
to the City of Tukwila to make inquiry to the aforementioned organizations under the provisions of
this law. Pursuant to RCW 9A.72.085, I certify under penalty of perjury under the laws of the
State of Washington that the foregoing is true and correct.
TO EXPEDIATE THE BACKGROUND CHECK PROCESS
PLEASE PROVIDE ALL REQUESTED INFORMATION.
INFORMATION WILL BE KEPT CONFIDENTIAL. I
'PRINT CLEARLY'
Applicant's Name (Print)
Date of Birth
Street Address
Social Security Number
City - - ------------ . ......
State Zip Code
Phone Number 1:
Applicant's Signature Date
Phone Number 2:
City of Tukwila Processing Agent Processed Date
Results Date: Results: ❑ PASS ❑ FAIL Applicant Notified: No Yes Date:
Notes:
Revised: 1/22/2014
43
Ell
Tukwila City Council Regular Meeting Minutes
August 1, 2016 Page 3 of 10
transformation there provided hope to the residents of that area that is needed for those living west of
TIB. Thirdly, she has seen the articles regarding the Police Department, and she expressed appreciation
for the partnership between the School District and Officers Balcom and Harrison. Building relationships
with the students and the Police Department is essential and very beneficial. Additionally, she is pleased
about the upcoming community potluck.
Pam Carter, 4115 South 1391h Street, said "Action Tukwila" is a grassroots community organization with a
focus on bringing people together through activities. A community potluck event known as "Come Sit at
Our Table" is scheduled for August 13, 2016 from 1:00 -5:00 p.m. on Tukwila International Blvd. between
1441h and 146th Streets. The 2 northbound lanes will be closed to facilitate the event, which involves food,
music and street soccer. All are invited to attend and bring a dish to feed 6 people and an appetite. She
conveyed that a great deal of fundraising is underway for this event, to include a Go Fund Me page.
Those interested can visit http: / /www.actiontukwila.com. Ms. Carter provided flyers and information for
distribution to the City Council.
Councilmember Quinn referenced the Housing Authority comment. The Community Affairs and Parks
Committee has been working on this, and will work with staff to identify partnerships.
Mayor Ekberg also referenced the housing issue as it relates to Ms. Larson's comments from about a
year ago regarding infestations in multi - family complexes. He is working with staff, as part of the
business license process, to ensure all apartments provide proof of a pest inspection prior to getting a
business license. The Mayor appreciates feedback about issues of concern in the community.
CONSENT AGENDA
a. Approval of Minutes: 7/18/16 (Regular)
b. Approval of Vouchers #372620; #372613- 372753; #160600, #160703- 160705 in the amount of
$2,512,049.38
c. Authorize the Mayor to sign an agreement with Seattle Southside Regional Tourism Authority
(SSRTA) for tourism promotion in the amount of $337,500 to be paid from lodging tax funds.
[Reviewed and forwarded to Consent by the Finance & Safety Committee on 7119116.]
d. Award a bid and authorize the Mayor to sign a contract with Titan Earthwork, LLC, for the Andover
Park East Water and Sewer Replacement Project in the amount of $3,504,684.14 (plus contingency).
[Reviewed and forwarded to Consent by the Utilities Committee on 7126116.]
e. A resolution rejecting all bids submitted for the 2016 Small Drainage Program.
[Reviewed and forwarded to Consent by the Utilities Committee on 7126116.] RESOLUTION NO. 1886
f. A resolution declaring an emergency in response to damages to public property due to a collapsed
storm drain line. RESOLUTION NO. 1887
[Reviewed and forwarded to Consent by the Utilities Committee on 7126116.1 (Per agenda amendment on
Page 1
MOVED BY DUFFIE, SECONDED BY HOUGARDY THAT THE CONSENT AGENDA BE APPROVED
AS SUBMITTED. MOTION CARRIED 7 -0.
UNFINISHED BUSINESS
a. An ordinance to place a public safety bond on the November 8, 2016 General Election ballot to
fund the replacement of three seismically- unsound fire stations, guarantee funding for fire
equipment and apparatus for the life of the bond, and construct a new Justice Center to house the
Tukwila Police Department and Municipal Court.
The City is considering a Public Safety Plan to fully fund police, fire and other first responders by
investing in safe, modern facilities and providing essential life safety equipment. This would include a
bond measure on the November 8, 2016 ballot that would fund the replacement of Fire Stations 51,
52 and 54, build a Justice Center to house Police and the Court, and fully fund apparatus and
equipment for the next 20 years.
45
Tukwila City Council Regular Meeting Minutes
August 1, 2016 Page 4 of 10
Bruce Linton, Deputy Police Chief, and Rachel Bianchi, Communications Manager, utilized a Powerpoint
presentation to summarize this issue.
How we got here:
Two efforts converged; Public Safety prioritized
• Identifying how to fully fund fire services in Tukwila has been an ongoing effort since 2010, and
included two lengthy processes investigating whether joining the Kent Regional Fire Authority was the
best option.
• At the direction of the City Council in 2012, the City has also engaged in a comprehensive review of
City facilities, which included fire facilities, resulting in the City of Tukwila Facilities Plan for Essential
Government Services.
• Public Safety was the top priority identified and, at the direction of the City Council, the Public Safety
Plan was developed in 2016 to address both fire and the broader public safety facilities deficiencies
identified by the Facilities Committee.
Details of the Public Safety Plan:
• 20 -year voter - approved Public Safety bond to pay for:
• Replacing three seismically- deficient fire stations
• Guaranteed funding for fire equipment and apparatus for the life of the bond
• New Justice Center to house Tukwila's Police Department and Municipal Court
• Consolidated Public Works shops facility to be paid for with an equal mix of General Fund and Utility
Funds, within the existing rate structure
Next Steps:
• Public Safety Bond — Council must act by August 1, 2016 to make the November 8, 2016 ballot; must
also decide pro /con committee makeup
• Public Works — 2017/2018 Budget process
• Bond Oversight Committee scope and representation to be finalized by the Council this summer
MOVED BY SEAL, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE READ BY
TITLE ONLY. MOTION CARRIED 7 -0.
Christy O'Flaherty, City Clerk, read the proposed ordinance by title only.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, PROVIDING FOR THE SUBMISSION TO THE VOTERS OF THE CITY
AT A SPECIAL ELECTION TO BE HELD IN CONJUNCTION WITH THE STATEWIDE
GENERAL ELECTION ON NOVEMBER 8, 2016, OF A PROPOSITION AUTHORIZING
THE CITY TO ISSUE ITS GENERAL OBLIGATION BONDS FOR THE PURPOSE OF
PAYING A PORTION OF THE COST OF THE TUKWILA PUBLIC SAFETY PLAN, IN A
PRINCIPAL AMOUNT NOT TO EXCEED $77,385,000, PAYABLE BY ANNUAL
PROPERTY TAX LEVIES TO BE MADE IN EXCESS OF REGULAR PROPERTY TAX
LEVIES, AND TO LEVY THOSE EXCESS PROPERTY TAXES, ALL AS MORE
PARTICULARLY SET FORTH HEREIN; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
MOVED BY SEAL, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE ADOPTED AS
READ.*
Councilmember Seal referenced page 59 of the agenda packet as it relates to changes in the "Financial
Oversight Committee" section of the ordinance. These changes reflect the discussion at the last Council
meeting.
Councilmember McLeod referenced the section in the "Financial Oversight Committee" portion of the
ordinance as it relates to a member being removed from the Committee for missing meetings. He
inquired if that was the only way a member could be removed from the Committee.
Rachel Turpin, City Attorney, said that while that appears to be the only basis for removal in the
ordinance, it is possible for the Council to develop procedural rules as part of the process at a later date.
M.
Tukwila City Council Regular Meeting Minutes
August 1, 2016 Page 5 of 10
Councilmember Hougardy suggested that there be consistency in the ordinance in that the word
"financial" appear in front of the words "oversight committee" throughout the ordinance.
MOVED BY HOUGARDY, SECONDED BY KRULLER TO AMEND THE PROPOSED ORDINANCE TO
ADD THE WORD "FINANCIAL" IN ALL INSTANCES IN FRONT OF THE WORDS "OVERSIGHT
COMMITTEE." MOTION CARRIED 7 -0 TO AMEND THE PROPOSED ORDINANCE.
Councilmember Quinn inquired regarding rules that reference that the Council cannot forego their
fiduciary responsibility in establishing a Financial Oversight Committee.
Ms. Turpin confirmed that the Financial Oversight Committee will report to the Council, and it will not
diminish the Council's fiduciary responsibility.
Councilmember Robertson expressed concern that years from now, it may be reasonable to disband the
Financial Oversight Committee as there will no longer be a need for it. Ms. Turpin said the Council could
adopt an ordinance to amend the existing ordinance to disband the committee.
*MOTION CARRIED 7 -0, TO ADOPT ORDINANCE NUMBER 2509 AS AMENDED.
b. Authorize the approval of Pro /Con Committees to place a public safety bond on the November
8, 2016 General Election ballot to fund the replacement of three seismically- unsound fire stations,
guarantee funding for fire equipment and apparatus for the life of the bond, and construct a new
Justice Center to house the Tukwila Police Department and Municipal Court.
Ms. Bianchi provided an overview of this topic. King County Elections requires that jurisdictions putting
local measures on the ballot must identify the names of individuals to be on the Pro and Con committees
associated with a ballot measure. The City can only submit three names for each committee, although an
unlimited number can assist the committees in preparing the statements. The City advertised that
interested persons should submit their names to the City, and that the Council would make the final
determination.
Interested parties for the committees are as follows:
Pro Committee:
• Katrina Dohn
• Jim Haggerton
• Ed Hougardy
• Kathleen Wilson
Con Committee:
• Mark Cohen
• Charles Tyson
Councilmember Hougardy recused herself from the discussion, as her husband is a candidate for
the Pro Committee.
Councilmember Quinn suggested that the Pro Committee be comprised of Katrina Dohn, Jim Haggerton,
and Kathleen Wilson. All of these individuals are very qualified, and the City is fortunate to have these 4
names before us.
Council President Duffie concurred with Councilmember Quinn and expressed the highest regard for Ed
Hougardy and his good work in the City. Mr. Duffie conveyed that it would be best to have the Pro
Committee members not be related to Councilmembers. He also feels that Mr. Hougardy is so committed
to Tukwila that he would understand and accept this decision gracefully.
47
WLLOJ
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
Citv Council Finance and Safetv Committee
September 20, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Bruce Linton, Bill Devlin, Dan Lindstrom, Cheryl Thompson, Peggy
McCarthy, Stacy Hansen, Derek Speck, Stephanie Brown, Marty Grisham, Joseph
Todd, CraigZellerhoff, Laurel Humphrey
Guest: Coletha Albert, Human Services Advisory Board
CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
A. Purchase of Cellebrite Data Extraction Technology
Staff is seeking Committee approval to purchase the Cellebrite UFED 4PC software and Cloud
Solutions Set for a total amount of $31,904, which includes renewals, shipping and training.
Funds are available from the asset forfeiture budget. Cell phones and electronic devices tend to
figure prominently in criminal activity and Cellebrite is commonly used for recovering data in
criminal investigations. Tukwila has had to rely on neighboring agencies, state labs and other
resources for these investigations and owning this technology in house will increase efficiency.
UNANIMOUS APPROVAL.
B. Resolution: Adopting a Charter of the Public Safety Bond Financial Oversight Committee
Staff is seeking Council approval of a resolution that would adopt a Charter for a Public Safety
Bond Financial Oversight Committee that would be established if voters approve the Public
Safety Bond ballot measure on November 8, 2016. The Charter includes sections on Purpose,
Responsibilities, Structure, Appointment Process, Bylaws, Meetings, City Support, Ethics, and
Termination. The Committee discussed the proposal and decided that the Oversight Committee
should initially include five members comprising two residents, two business representatives,
and one at -large member that can be either of those categories, or someone from a non - profit
agency working in the community. This change may also require an amendment to the enacting
Ordinance. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE
WHOLE.
.•
50
COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initials
Meeliq Dale
Pre .paced by
Mayoh'sleil-ew
-4:pqncilreview
09/26/16
RS
❑ Resolution
Mt g Date
❑ Ordinance
M�g Dale
❑ Bid xard
Mi g Date
[:1 Public Hearing
Mt g Date
[:] Other
M(g Date
SPONSOR ❑ Coun671 ❑ Mayor ❑ HR ❑ DCD [:].Finance [:].Fire ❑ 7S Z P&R [:] Police ❑ PWI
SPONSOR'S Proposed Parks & Recreation 2017-2022 Capital Improvement Program Budget for 301
SUMMARY Funds.
Ri,1'vij.,'W;1D 13Y ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/12/16 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/ADmIN. Parks & Recreation
COmm"I"T'IF Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPF1N1)1'rUR11;1 RI?QUIRIA) AMOUNi, BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/26/16
ITEM NO.
51
STAFF SPONSOR: RICK STILL
OIZI(',INAI.A(,,I,"NI)AD,\'Il,: 9/26/16
A(,,I,"Nl),\ ITEWIT11,F, Parks & Recreation CIP Budget
CATEIGORY Z Discussion
Ali Date 09126116
❑ Motion
1 g Dale
❑ Resolution
Mt g Date
❑ Ordinance
M�g Dale
❑ Bid xard
Mi g Date
[:1 Public Hearing
Mt g Date
[:] Other
M(g Date
SPONSOR ❑ Coun671 ❑ Mayor ❑ HR ❑ DCD [:].Finance [:].Fire ❑ 7S Z P&R [:] Police ❑ PWI
SPONSOR'S Proposed Parks & Recreation 2017-2022 Capital Improvement Program Budget for 301
SUMMARY Funds.
Ri,1'vij.,'W;1D 13Y ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/12/16 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/ADmIN. Parks & Recreation
COmm"I"T'IF Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPF1N1)1'rUR11;1 RI?QUIRIA) AMOUNi, BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/26/16
MTG. DATE
ATTACHMENTS
09/26/16
Informational Memorandum dated 9/7/16
ATTACHMENT A: Proposed Parks & Recreation 2017-2022 CIP Budget for 301 Funds
Minutes from the Community Affairs and Parks Committee meeting of 9/12/16
51
52
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Affairs and Parks Committee
FROM: Rick Still, Parks & Recreation Director
BY: Robert Eaton, Parks & Recreation Manager
CC: Mayor Ekberg
DATE: September 7, 2016
SUBJECT: Parks & Recreation CIP Budget
ISSUE
Parks & Recreation Capital Improvement Program (CIP) Budget for 2017 — 2022.
BACKGROUND
During this cycle of the CIP budget, Parks & Recreation (P&R) staff have revamped the P&R
portion of the CIP Budget. This was done to clean-up, simplify, and clarify the various plans in
the budget. The changes are noted in this memo. A summarized list of the six changes includes;
1) some projects removed from the plan, 2) reordered existing project list, 3) name changes to
existing projects, 4) new photos and/or maps on the CIP pages, 5) new CIP projects identified,
and 6) reallocation of funds within the projects to better meet the City's and PROS Plan goals
and current needs within the city.
DISCUSSION
In order of the list above, please find additional information on each of the changes made to the
Parks & Recreation 301 Fund budget for the 2017 — 2022 cycle of the CIP (Attachment A).
1. In efforts to clean-up the P&R portion of the CIP budget, six project pages were removed
from the plan. These projects were either relocated into the Public Works Department CIP
Budget or removed as they were no longer applicable, merged with other projects or are not
in the city's priorities for this 2017 — 2022 cycle. These projects include the following; "WRIA
9 Watershed Planning," "Duwamish Gardens," "Black River Trails Connector," "Ryan Hill
Park," and "Nelson Salmon Habitat Side Channel."
2. Also in efforts to clean-up and simplify the P&R portion of the CIP budget, the list of projects
was reordered so the more current and timely projects are listed first.
3. Two project pages were renamed to better reflect the intent of the project or plan however,
currently neither of these have monies allocated to them. These projects are "Tukwila Pond
Trail & Boardwalk" (pg. 39) and "Open Space Improvements" (pg. 43).
4. All pages also have new pictures and/or maps to provide better visual reference to the
projects.
5. There are four new sheets added to the CIP budget plan for 2017 — 2022. These are, "Park
Acquisition" (pg. 31), "Park Improvements" (pg. 33), "Municipal Arts Fund" (pg. 35), and "Dog
Park Projects" (pg. 37). These were added as they reflect several of the City's and PROS
Plan goals, and address some longstanding and current issues in Tukwila's Parks, Trails, &
Open Space System.
53
INFORMATIONAL MEMO
Page 2
6. As staff revamped and reviewed in detail the plans of the P&R CIP Budget there was
significant reallocation of funds to reflect the priorities and meet identified goals of the City
and PROS Plan. These reallocations will also help address the needs of Tukwila's aging
Parks, Trails, & Open Space System.
FINANCIAL IMPACT
The overall budget is $4.46M over the next six years for the P&R portion of the 301 Fund CIP
Plan. All of the funds in the plan come from the following funding sources; Grants, King County
Levy, Mitigation, and REET 1. There is no general fund contribution to the P&R 301 Fund CIP
Plan.
RECOMMENDATION
The Community Affairs and Parks Committee is being asked to review and forward the Parks &
Recreation Capital Improvement Program 301 Fund section of the 2017-2018 Biennial Budget
to the Committee of the Whole.
ATTACHMENTS
A. Proposed Parks & Recreation 2017 — 2022 CIP Budget for 301 Funds
54 WA2016 Info MernosTO CIP Budget (9-7-16) MEMO.doc
City of Tukwila
CAPITAL IMPROVEMENT PROGRAM
for
2017 -2022
PARKS & RECREATION
301 Fund
CIP
Page #
PROJECT TITLE
2017
2018
2019
2020
2021
2022 TOTAL
* *Other
Sources
After Six
Years
Parks and Trails
30
Lake to Sound Trail
75
0
0
0
0
0
75
0
0
31
Park Acquisition
378
0
62
62
0
0
502
124
0
32
Multipurpose Trails
115
62
0
0
0
0
177
177
150
33
Park Improvements
330
330
295
220
220
220
1,615
70
220
34
Fort Dent Park
125
125
125
125
125
125
750
0
0
35
Municipal Arts Fund
50
0
0
0
0
0
50
306
0
36
Duwamish Hill Preserve *
26
24
18
30
30
10
138
78
7,997
37
Dog Park Projects
40
40
0
0
0
0
80
0
0
38
Parks, Recreation & Open Space Plan
0
0
125
0
0
0
125
0
0
39
Tukwila Pond Trail & Boardwalk *
0
0
0
0
0
0
0
0
3,664
40
Tukwila South Trail
0
0
1,000
0
0
0
1,000
1,000
0
41
Hand Boat Launches
0
0
0
0
0
0
0
0
1,821
42
Macadam Winter Garden & Wetland
0
0
0
0
0
0
0
0
1,000
43
Open Space Improvements
0
0
0
0
0
0
0
0
1,125
Grand Total
1,139
581
1,625
437
375
355
4,512
1,755
15,977
* Park Impact Fee List
Projects (fees must
be used within 10 years).
** Denotes other funding
sources, grants, or mitigation.
Park Impact Fees were effective January 1, 2009, per Ordinance 2366
Project sheets scheduled beyond 2022
can be found in the City's website under
Changes from 2015 to 2017 CIP: Public Works Capital Improvement Program.
New:
31 Park Acquisition
33 Park Improvements
35 Municipal Arts Fund
36 Dog Park Projects
43 Changed Open Space 5800 S 152nd St to Open Space Improvements
Deleted:
WRIA 9 Watershed Planning, moved to 412 Surface Water
Duwamish Gardens, completed in 2016. See Chinook Wind in 412 Surface Water
Salmon Habitat Restoration, folded into Green the Green in 412 Surface Water
Black River Trail Connector, informal trail now exists and is part of Lake to Sound Trail.
Ryan Hill Park, will be reevaluated with PROS Plan, see new Park Acquisition page 33
Nelson Salmon Habitat Side Channel, moved to 412 Surface Water
2017 - 2022 Capital Improvement Program 29
9/7/2016
55
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Lake to Sound Trail Project No. 91130101
Segment A of the regional Lake to Sound Trail that connects Lake Washington to Puget Sound. This
DESCRIPTION: project features trail construction and improvements between Fort Dent Park and Monster Rd in Renton.
Future trail planned along Southcenter Blvd.
JUSTIFICATION: Meets PROS plan goal of a connected system. King County is paying for the design, construction
management, and construction. City is paying for permit fees and tree relocation, as needed.
STATUS: King County has finished design and has submitted construction permits in 2016.
MAINT. IMPACT: To be determined.
COMMENT: 1 % Municipal Arts fund for City funded construction costs to be included.
FINANCIAL Through Estimated
tin tnnn,Qi 2nv; 2n1R 2n17 2n18 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Permits
11
50
61
Land (RW
0
Const. Mgmt.
0
Construction
25
25
TOTAL EXPENSES
1 01
11
1 751
01
01
01
01
01
01
86
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
REST 1 Funds
0
11
75
0
0
0
0
0
0
86
TOTAL SOURCES
01
11
751
0
0
01
0
0
0
86
2017 - 2022 Capital Improvement Program
56
30
CITY CJFTUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Park Acquisition Project No. 90930102
DESCRIPTION: Acquisition of land to preserve open space orpark land for future generations.
JUSTIFICATION: Provides for increased access to play spaces and helps to preserve green spaces for future generations.
STATUS' 8Uowaimp|emon�donof PROS P|an Race�od$152khnm the 2UO8'13NC Levy funds; and the nmUcycle
' 2O142O19of levy funds will bo received through 2O28.
MA|mr|,mPACT: Tobndetermined
COMMENT: If the next KC Levy funds renew in 2020-2025, the acquisition program will continue.
F|mxmou\L Through Estimated
'/.*nvn'.` xo,r voix 2n17 xoix voiu 2020 2u2i oono mEYomo TOTAL
EXPENSES
Design
-
Land (R/W)
330
378
62
62
832
Construction
0
TOTAL EXPENSES
01
330
1 378
1 01
62
1 62
1 01
01
01
832
FUND SOURCES
Awarded Grant
0
KC Parks Levy
152
62
62
276
Mitigation Actual
0
Mitigation Expected
0
TOTAL SOURCES
01
330
1 378
1 01
62
62
1 01
01
01
832
2017 2022 Capital Improvement pmomm
31
CITY OFTUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Multipurpose Trails Project No. 99930104
DESCRIPTION: Wide array of necessary trail improvements to the existing trail system infrastructure.
JUSTIFICATION: Goal o( the City in the PROS Plan is to provide parks and facilities that are safe and well maintained.
STATUS: Preliminary work scheduled to begin in 2017. King County Levy funds will be utilized these improvements.
mu\|0T.|80PACT: Tnbedetermined.
COMMENT: Beyond includes geo-tech design and improvements.
FINANCIAL Through Estimated
1in,wnn,--,i MIS 2nis 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
22
15
10
47
Construction
100
62
140
302
TOTAL EXPENSES
22
01
115
1 62
1 01
01
01
01
150
1 349
FUND SOURCES
Awarded Grant
12
12
Proposed Grant
0
King County Levy
5
115
62
182
Mitigation Expected
0
TOTAL SOURCES
22
01
115
1 621
01
01
01
01
150
1 349
zon'oou2 Capital Improvement Program 32
CITY OFTUhWALA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Park Improvements Project No. 81080105
Po�knpmveman�o1Q�pa�sthmughout�esy�am. May im�udop�yaqu�menLep|auemenL.ahohens.
D���R|P�|DN'
' park security cameras, and neighborhood play areas.
JUSTIFICATION: Replacement and improvement of amenities in various parks throughout the City.
STATUS: New project for 2O17 2O22C|P. Program iu scheduled to begin in2017.
MA|NT.|xxpxCT: Tubedetermined.
COMMENT: REET funds tobe used for this project.
FINANCIAL Through Estimated
//"!toon'qi nnis ooin 2017 2o18 201e ouon 2021 uouo BsYomm TOTAL
EXPENSES
Design
30
30
25
20
20
20
20
165
Construction
300
300
270
200
200
200
200
1670
TOTAL EXPENSES
01
01
330
1 330
1 295
1 220
1 220
1 220
1 220
1 1,835
FUND SOURCES
Awarded Grant
0
KC Parks Levy
70
70
Mitigation Actual
0
Mitigation Expected
0
REET 1 Funds
0
0
330
260
295
220
220
220
220
1,765
TOTAL SOURCES
01
01
330
1 330
1 295
1 220
1 220
1 220
1 220
1 1,835
2017 2022 Capital Improvement rm9mm
33
CITY OF TUKVVLA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Fort Dent Park Project Nos. 90330107
��m��P���s����a��i����pm��0��u��n�n�
D�8�0PT��N�
Fort Dent Park to the City in 2003. Concessionaire agreement with 0orfireSports to operate the complex.
Chy�maponoib|o for mai�ananneof the pionioanaa.pa�iog|m oai| pond, and aUm�orpark
�V�TR�AT�N� ' '
JUSTIFICATION: repairs and infrastructure.
Funding of approximately $125K per year through 2022 is for a phased approach to parking lot repairs
inoo�uncdon*bh the Chy'oAnnual 0vedayand Repair Pmgnmm.cu�sand drainage. Pn4e�also indudes
�TxTV��
� sewer/water projects such ao*992K designated for the BN8F Railroad sewer relocation (2O18/17).$1.158M
designated for Lift Station #0(2O19). and $834K designated for waterline replacement (2O22).
K8A|0T.|KAPACT: Approximately 1.75U staff hours per year.
COMMENT 1Y6 Municipal Arts Fund for City funded construction costs mbeincluded.
FINANCIAL Through Estimated
(in Sf)00'ql 2015 2016 2017 2018 2019 2020 2021 2D22 BEYOND TOTAL
EXPENSES
Design
343
10
10
10
10
10
10
10
413
Const. Mgmt.
15
15
15
15
15
15
15
105
Construction
1,477
100
100
100
100
100
100
100
2,177
TOTAL EXPENSES
1,820
125
125
125
125
125
1 125
1 125
1 01
2,695
FUND SOURCES
Awarded Grant
694
694
Parking Taxes
50
50
Mitigation Actual
0
Mitigation Expected
0
REET I Funds
1,076
125
125
125
125
125
125
125
0
1,951
TOTAL SOURCES
1,820
1 125
1 1251
125
1 125
1 125
1 125
1 125
1 01
2,695
2017 ooc2 Capital Improvement Program 34
M.
CITY OF TUhWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT Municipal Arts Fund Project No. 9160105
The Munkjpa|A�sFund mu�oem1�&ufqua|dyingCopho |mpmvemuntPmjoctfunds not c«hemvise
D�S�F�PlU�N�
integrated into Capital Projects.
JUSTIFICATION: Tukwila Municipal Code 2.3O.U5U
STATUS: TMC 2.30.050 further defined the Municipal Arts Fund, a Public Arts Plan will be established in 2017.
K0A|NT.|nUPACT: Tobodetermined.
COMMENT: The Arts Commission is developing a Request for Proposals for a Public Arts Plan with funding in 2016/2017.
FINANCIAL Through Estimated
tin tn(1()'q1 2015 2(116 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Permits
20
50
70
Construction
0
TOTAL EXPENSES
1 01
20
1 50
1 01
01
01
01
01
01
70
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Municipal Arts Fund Transfer
70
184
122
376
Mitigation Expected
0
TOTAL SOURCES
01
20
1 501
0
01
0
01
01
01
70
2017 zuuo Capital Improvement Program 35
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT:
Duwamish Hill Preserve Project No. 90330109
10.36 -acre parcel of open space allows for restoration of this site. Site is culturally and historically significant.
DESCRIPTION:
Partnership with Forterra (formerly Cascade Land Conservancy) to preserve the site.
JUSTIFICATION:
Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline.
Phase I development was completed in 2010. Phase I I development to be completed in 2019, with future
STATUS:
work to possibly include a shelter.
MAINT. IMPACT:
Approximately 250 staff hours per year.
10
Phase II is on Park Impact Fee list for $2.5M with an 80/20 split. Sound Transit mitigation of $313K for use of the
COMMENT:
site. Grants of $765K ($50K KCD, $500 HCPF, $15 HCF, $200K 4Culture) with REET funds as a match. 1%
10
Municipal Arts fund for City funded construction costs to be included. Formerly known as Duwamish Riverbend
920
Hill, Poverty Hill, and Grandmother's Hill.
FINANCIAL
Through Estimated
/in tnnn,ci
2815 2n1R 2n17 2n1R 2019 2n2n 2021 2n22 BEYOND TOTAL
EXPENSES
Design
602
10
10
10
10
10
10
10
920
1,592
Land (R/W)
2,036
450
2,486
Const. Mgmt.
6
927
933
Construction
742
207
16
14
8
20
20
5,700
6,727
TOTAL EXPENSES
3,386
217
26
24
18
30
30
10
7,997
11,738
FUND SOURCES
Awarded Grant
1,977
162
16
14
8
2,177
Proposed Grant
20
20
1,000
1,040
KC Parks Levy
599
599
Mitigation
313
313
Park Impact Fees
243
243
Park Impact Fees Expected
2,500
2,500
REET 1 Funds
254
55
10
10
10
10
10
10
4,497
4,866
TOTAL SOURCES
3,386
217
26
24
18
30
30
10
7,997
11,738
2017 - 2022 Capital Improvement Program 36
62
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Dog Park Projects Project No. 90930102
DESCRIPTION:
Provide a dog park within Tukwila where resident can take their dogs off leash.
The public has expressed a need for a dog park or off -leash dog area. PROS Plan identifies expanding
JUSTIFICATION:
opportunities within our current parks to meet the need of the community. It also recommends identifying
a preferred location of an off -leash dog park.
During our 2015 -16 "See You in the Park' events, Crestview and Duwamish neighbors expressed interest.
STATUS:
Further outreach will be needed to identify site and develop recommended amenities.
MAINT. IMPACT:
To be determined.
5
King County Levy funds will be used towards this project along with City funds. 1 % Municipal Art fund
COMMENT:
for City funded construction costs to be included.
FINANCIAL
Through Estimated
tin q nnn'cl
2n1.r, 2n16 2n17 2n18 2n1g 2n2n 2n21 2n22 BEYOND TOTAL
EXPENSES
Design
5
5
10
Land (RNV)
0
Const. Mgmt.
0
Construction
35
35
70
TOTAL EXPENSES
01
01
401
401
01
01
01
01
01
80
FUND SOURCES
Awarded Grant
0
KC Parks Levy
0
Mitigation Actual
0
Mitigation Expected
0
REST 1 Funds
0
0
40
40
0
0
0
0
0
80
TOTAL SOURCES
01
0
40
1 40
01
01
01
01
0
80
2017 - 2022 Capital Improvement Program 37
63
CITY OF TUhW|L& CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Parks, Recreation & Open Space Plan Project No. e1330101
DESCRIPTION: Prepare a citywide Parks, Recreation and Open Space Plan.
Acunema�yearO�mGpa�P�n��qu�dmbee|�ib�to�p�f��ymo� and �de�|pa�grams.
JUSTIFICATION: ' and also serves asa planning document for the Parks department.
STATUS: Most recent PROS Plan was adopted by City Council un2n014 Next update in2013 for 202Uadoption.
mm|mT.|uxpxCT: mono.
COMMENT: Planning tool massist with the entire parks and recreation system.
FINANCIAL Through Estimated
tin 10(10's) 2015 2016 2017 2018 201e 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
98
125
223
Construction
0
TOTAL EXPENSES
98
1 01
01
01
125
1 01
01
01
01
223
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
TOTAL SOURCES
98
0
0
01
125
01
01
0
01
223
zn/r'2ozz Capital Improvement pmomm 38
PROJECT:
DESCRIPTION:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Tukwila Pond Trail & Boardwalk
Project No. 90330110 Phase 1 -III
90930101 PhaselV
The Tukwila Pond Concept Plan identified development to extend viewing platforms, construct trail
and boardwalk and other amenities.
JUSTIFICATION: Provides improved access to open spaces, gathering places, and enhances the Tukwila Urban Center.
Phase I completed 2006. Phase II was completed in 2009 and included 50% design for park amenities and
STATUS: feasibility study and design for water quality improvements. Phase III includes design of park improvements
and buffer enhancement along Andover Park West. Phase IV includes final design and construction of park
amenities.
MAINT. IMPACT: To be determined.
Wetland mitigation of $86,000 from WIG Properties and a 2008 King County grant for buffer enhancement.
COMMENT: Phase IV is on Park Impact Fee list for $3 million with an 80 %/20% split. The goal is to start construction
of the trail and boardwalk. 1 % Municipal Arts Fund for City funded construction included.
FINANCIAL Through Estimated
tin 4tnnn,ci 2n1n 2n1R 21117 2n1R 2n19 2n2n 2n21 2022 RFYOND TOTAL
EXPENSES
Design
240
300
540
Land (R/W)
0
Const. Mgmt.
0
Construction
3,364
3,364
TOTAL EXPENSES
240
0
0
0
0
0
0
0
3,664
3,904
FUND SOURCES
Awarded Grant
8
8
Proposed Grant
1,150
1,150
Mitigation Actual
86
86
Park Impact Fees
18
18
Park Impact Fees Expected
2,400
2,400
REET1 Funds
128
0
0
0
0
0
0
0
114
242
TOTAL SOURCES
240
0
0
0
0
0
0
0
3,664
3,904
2017 - 2022 Capital Improvement Program
39
65
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Tukwila South Trail Project No. 91130101
DESCRIPTION:
Construct trails along the Green River in the Tukwila South area.
Trail provides a connected park and trail system and promotes healthy and active living for walking
JUSTIFICATION:
and biking. Improves trail access for those that will live, work, and play in the Tukwila South area.
Easements to be received from developer. Developer should leave the easements near the final grade
STATUS:
for the trail.
MAINT. IMPACT:
To be determined.
Tukwila South development has contributed $500K, but requires City matching funds and potential
COMMENT:
grant funding.
FINANCIAL Through Estimated
(in AnOn'sl 2015 2016 2017 2018 2019 2020 2021 2022 RFYC)Nn TOTAL
EXPENSES
Design
85
85
Land (RNV)
0
Const. Mgmt.
115
115
Construction
800
800
TOTAL EXPENSES
01
01
0
1,000
1 01
01
01
01
1,000
FUND SOURCES
Awarded Grant
0
Proposed Grant
500
500
Mitigation Actual
0
Mitigation Expected
500
500
REET 1 Funds
0
0
0
0
0
0
0
0
0
0
TOTAL SOURCES
0
01
01
01
1,000
01
01
0
01
1,000
2017 - 2022 Capital Improvement Program 40
66
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Hand Boat Launches Project No. 90830101
DESCRIPTION: Construction of boat launches to provide access to the Green /Duwamish River for non - motorized craft.
Launches will be constructed at Codiga Park, Christianson Road, and Fort Dent Park.
JUSTIFICATION: The Parks, Recreation and Open Space Plan and the Shoreline Master Plan promote and encourage
additional public access to the Green River.
STATUS: Codiga Park will be the first hand boat launch constructed of these different proposed sites.
MAINT. IMPACT: To be determined.
COMMENT: Grant is Washington State Community Trade and Economic Development (CTED) for $20,000 for Codiga.
FINANCIAL Through Estimated
/in knnn'.% 9n1F 2n1R 7n17 2n1R 2n19 7n7n 7n21 2n22 RFYOND TOTAI
EXPENSES
Design
213
213
Land(R/W)
500
500
Const. Mgmt.
185
185
Construction
923
923
TOTAL EXPENSES
1 01
01
01
01
01
01
01
01
1,821
1 1,821
FUND SOURCES
Awarded Grant
20
20
Proposed Grant
0
Donation
0
Park Impact Fees
0
City Oper. Revenue
0
0
0
0
0
0
0
0
1,801
1,801
TOTAL SOURCES
0
1 0
0
1 0
1 0
1 0
1 0
1 0
1,8211
1,821
— --
Project Location:
Entire System
r
2017 - 2022 Capital Improvement Program
41
Gt5
67
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
EXPENSES
2017 to 2022
PROJECT:
Macadam Winter Garden & Wetland Project No. 90330108
A small winter garden area on this 11 acre site with educational exhibits related to the wetland was completed
DESCRIPTION:
in 2007. Entire site purchased with 1989 King County Open Space funds with habitat cleanup recommended.
JUSTIFICATION:
To utilize this preserved area to educate and provide a small garden area to improve the wetland area.
The Winter Garden was constructed in 2007. Phase 11 in beyond will include a trailhead from the Winter
STATUS:
Garden, a trail system, boardwalk, and kiosks.
MAINT. IMPACT:
To be determined.
Received a $15,000 grant from Starbucks and Home Street Bank contributed $2,500 for signage. The
COMMENT:
remaining balance from Phase I came from extra REST funds collected in 2007.
FINANCIAL
Through Estimated
(in sono,sl
2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
50
80
130
Land(R/W)
0
Const. Mgmt.
120
120
Construction
374
800
1,174
TOTAL EXPENSES
1 4241
01
01
01
01
01
01
01
1,000
1 1,424
FUND SOURCES
Awarded Grant
18
18
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
REET 1 Funds
406
0
0
0
0
0
0
0
1,000
1,406
TOTAL SOURCES
424
1 01
01
01
01
01
01
01
1,000
1,424
2017 - 2022 Capital Improvement Program
42
PROJECT
DESCRIPTION:
JUSTIFICATION:
STATUS:
MA|NT.|MPAoT:
CITY OFTUNWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Open Space Improvements Project No. 90930102
Acquisition of land 0o preserve open space mpark land for future generations
To provide open space that provides linkage from a densely populated area tn Tukwila Elementary
School and a recreation area for the neighborhood.
Acquisition nf the 175 acre parcel was completed in November 2UO8. Future trails throughout this
open space may be considered.
Approximately 1OO staff and 10O volunteer hours per year
FINANCIAL Through Estimated
1in,.tnnn,--i qn1j; 2nis 2017 MIS 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
90
90
Land (R/W)
150
150
Const. Mgmt.
135
135
Construction
900
900
TOTAL EXPENSES
1 150
1 01
01
01
01
01
01
01
1,125 1
1,275
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
TOTAL SOURCES
ISO
01
01
01
01
01
01
01
1,125
1,275
2017 2022 Capital Improvement Program
43
NMI
70
City Council Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
September 12, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas McLeod
Staff: Rick Still, Tracy Gallaway, Rachel Bianchi, Nora Gierloff, Mary Hulvey, Gail
Labanara, Jack Pace, Vicky Carlsen, Laurel Humphrey
Guest: Sharon Mann, Resident
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A. Contract Amendment: Healthy Tukwila
Staff is seeking Council approval of an amendment to the Partnerships to Improve Community
Health (PICH) grant agreement with Public Health - Seattle & King County, Healthy King County
Coalition, and Seattle Children's Hospital that would renew funding in the amount of $35,000
forthe third and final year. The total PICH grant allocation to the City was $102;000, and funding
has enabled the implementation of the Healthy Tukwila project. This project includes an
internal and external education campaign and the creation of City administrative policy
changes to encourage healthy choices for employees, program participants, rental customers
and community center visitors. The 2016 budget amendment will reflect 2016 expenditures
that will be reimbursed through PICH. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER
19, 2016 REGULAR CONSENT AGENDA.
B. Parks and Recreation Department 2017 -2022 Capital Improvement Program
Staff is seeking Council approval of the Parks and Recreation Department's Capital
Improvement Program for 2017 -2018, which has been reorganized for clarity and
housekeeping. The budget is $4.46 million for the next six years, and all proposed funding is
from grants, King County Levy, mitigation, and REET 1 with no general fund impact. Major
changes from 2015 -2016 are as follows:
• WRIA 9 Watershed Planning moved to 412 Surface Water
• Duwamish Gardens completed in 2016
• Salmon Habitat Restoration moved into Green the Green in 412 Surface Water
• Black River Trail Connector now exists as part of Lake to Sound
• Ryan Hill Park will be reevaluated with PROS Plan
• Nelson Salmon Habitat Side Channel moved to 412 Surface Water
• Project list was reordered
71
Community Affairs and Parks Committee Minutes .......................................................... ............................... September 12, 2016
• Tukwila Pond Trail & Boardwalk and Open Space Improvements pages were
renamed
• All pages have improved graphic references
• Park Acquisition, Park Improvements, Municipal Arts Fund, and Dog Park Projects
pages were added.
• Funds were reallocated to better reflect the priorities and goals of the City and
the PROS Plan.
Chair Quinn asked when policy questions on these projects, such as park equipment
replacement, would be presented to the Council. Staff responded that plans and input on
prioritization will be shared with the Committee. Councilmember McLeod asked how to get
traction on funding for Tukwila Pond improvements. UNANIMOUS APPROVAL. FORWARD TO
SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE.
C. Update on Municipal Arts Fund
Staff provided the Committee with an update on the Municipal Arts Fund for Capital Arts
Projects created in 2014. Also referred to as the 1% Art Fund, 1% of all qualifying Capital
Improvement Project funds are transferred to the Art Fund if art is not included in the project.
The Arts Commission is currently preparing a scope of work for a consultant to develop a city-
wide public art plan to assist with implementation of the fund. A contract for this consultant
work will return to Committee later this year. Chair Quinn suggested that the Arts Commission
factor in data and evidence supporting the value of public art as they move through the
consultant scoping process. COMMITTEE DISCUSSION ONLY.
D. Tukwila Works First Quarter Report
Staff presented a report on the first quarter of Tukwila Works implementation. Tukwila Works
is the name for the City's interface with SeeClickFix, a web and app portal for reporting issues.
There were 197 issues reported as of September 7, 2016, with 134 acknowledged and 149
closed. The report also included information on users, issues, methods, and lessons learned.
One significant change to improve privacy is that code enforcement issues on private property
are now hidden so that only the person reporting the issue and city staff can see the report.
Committee members restated concerns relating to staff workload impacts and prioritization of
issues. Staff will return with a second quarter update which will include best practices from
other organizations. COMMITTEE DISCUSSION ONLY.
E. Status on Vehicle Parking Ordinance Implementation
Staff updated the committee on the implementation status of two parking- related ordinances
that were passed by Council in February 2016. One ordinance overhauled parking regulations
and removed references to "commercial vehicles," instead defining vehicles by size. The other
limited the number of vehicles allowed to be parked on private lots of less than 13,000 square
feet to a total of six. Since the effective date of these ordinances, the Code Enforcement
Department has received two complaints regarding commercial vehicles parking in the
driveway of a residential property, which was legal both before and after the code update. The
department has received one complaint about number of vehicles that was enforceable under
the new law.
72
COUNCIL AGENDA SYNOPSIS
Meeliq Dale Prepared by Mayoj's 1,61 Y6'il �re Vinv
09/26/16 VC
ITEM INFORMATION
ITEM NO.
3.E. (1)
—TAFFSPONSOR:
VICKY CARLSEN
9/26/16
A(-,, FINDA I'n;lm Tn'j.jz. Review Human Resources Department 2017-2018 Proposed Budget
Cxnx;oRy Z Discwssion
Ai g Dale 9126116
❑ molioly
Mig Date
❑ R6,solulion
Mtg Date
❑ Ordinance
Mtg Date
❑ BidAward
M1 g Date
E]Publie 1-Teamy g
Mi Date
❑ 0119er
A/ g Date
SPONSOR ❑ Council ❑ Major ❑ I-(R ❑ DCD Z.Flinan(w [:].Fire ❑ TS ❑ P&R ❑ Police ❑ PWI
SPONSOR'S Council is being asked to review the Human Resources department 2017-2018 proposed
SLiMMARY budget. If no changes are requested, Council concensus will be requested to move the City
Council department 2017-2018 proposed budget forward to the final budget package for
approval in November.
R F,v I i,"Wi,' I) i3y F cow mtg. [:] CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: 9/20/16 COMMIT= CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance
Commll"","F For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Exi)FINDITL)RE, Ri!'IQLM 1`11) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
MTG. DATE
ATTACHMENTS
9/26/16
Informational Memorandum dated 9/13/16
Draft Human Resources 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 9/20/16
73
74
City of Tukwila
Allan Ekberg, Mayor
TO: Finonum& Safety Committee
FF{DK8: Peggy McCarthy, Finance Director
BY: ViohvCaMoen. Deputy Finance Director
DATE: September 13,201G
SUBJECT: Human Resources Department 2O17-2O18 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Human
Resources section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Human Resources department provides a variety of internal support services including
compensation, benefit administration, labor and employee relations, civil Sen/ice, recruitment,
and organizational development.
DISCUSSION
The proposed budget for the Human Resources department has increased 4.73% for 2017 and
increased by 3.1 % for 2018. The following will summarize the proposed changes to the Human
Resources department.
Changes from 2015-2016 Budget
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes in healthcare and retirement.
• COLA 296 increase each year
• PERS retirement rate set ot 12.83% each year
• Healthcare #96 increase each year
• Workers compensation 1096 increase each year
• Supplies were increased by$3.5OO for ongoing costs for key card supplies. Also include
in supplies is $3,800 specific to 2017 to purchase 2 fire safe file cabinets.
• Several lines in the Services category were adjusted for actual usage as well as inflation.
Professional services line increased $2,500 in both 2017 and 2018 for consulting work to
develop safety compliance plans. |tiS anticipated that this work will be completed in
2018.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget OD
[O the Committee Of the Whole for review. /f there are DO recommended changes, Council
consensus will be requested to move this departmental budget forward to the final budget
package inOctober.
ATTACHMENTS
Draft Human Resources department 2017-2018 Proposed Budget
76
Human Resources
Human Resources
Director
Human Resources [Human Resources
Technician Analyst
(1) (2)
DEPARTMENT: Human Resources 804\
FUND: General FUND NUMBER: U0O
RESPONSIBLE MANAGER: Stephanie Brown POSITION: Director
Description:
The Human Resources Department provides internal Support services in the areas of
class hhCation/oonopenS8tiUD. benefit administration, labor and employee relations, civil man/iCe'
recruitment and hiring, performance management, organizational development, training and professional
development.
2015-2016 Accomplishments
Completed Anti-Harassment Training City-wide — 1st quarter. Strategic Goal No. 4.
Completed the Citywide Accident Prevention Program update and implementation -4 quarter.
Strategic Goal No. 4.
Implemented Citywide vacation GCCruo| change from on annual accrual system to monthly
accrual system —1st quarter. — Strategic Goal No. 4.
Completed and implemented Citywide Safety plan and education requirements. Strategic Goal
No. 4.
Completed HR Operations Overview — 4 th quarter. Strategic Goal No. 4.
2O17-201B Outcome Goals
• Implement City-wide Performance Management System. Strategic Goal No. 4.
• Implement City wide Training Program. Strategic Goal No. 4.
• Continue work on Lean Process Improvement to increase efficiencies. Strategic Goal No. 4.
3O17-2O18 Indicators mfSuccess
° Implement training program Citywide bv end 0f2»uquarter.
�
Implement training on new performance management system for all employees by end of3rd
quarter.
Performance Measures
Human Resources
2014 Actual
2015 Actua 1
2016 Projected
2017 Projected
2018 Projected
Vacancies Advertised
37
30
45
60
60
Applications Processed
1,100
800
1,464
1,700
1,800
Budget Change Discussion:
Salaries 6k Benefits. COLA increases were applied to ma|ariea, and benefits were adjusted to account
for changes in healthcare and retirement.
Supplies. Supplies were increased $3,500 in 2017 for ongoing costs for Key Card supplies. The budget
was also increased $3,800 in 2017 only to purchase 2 fire proof file cabinets. These costs were removed
from the 2018budget.
Services. Several lines in this category were adjusted to reflect ootuo/ usage as well as for inflation.
Professional services line was increased $2,500 in 2017 and 2018 for consulting work to develop safety
oornpUonoe plans. It is anticipated that most of the work will be completed in 2017 and the project
oonnp|ebad in 2018.
Expenditure Summary
Human Resources
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016-17
% Chg
2017-18
% Chg
Human Resources Analyst
1
2
184,185 84,872
2
Personnel Benefits
126,115
134,672
146,271
144,016
156,659
164,728
8.78%
5.15%
Supplies
8,960
8,219
7,358
7,517
14,817
11,017
97.11%
-25.65%
Ser\hces
125,108
72,110
129,774
105,988
123,433
132,933
16.46%
7.70%
Expenditure Detail - Salaries and Benefits
Salaries are based On actual costs for existing positions and include o coat of living adjustment per
contract agreements.
Human Resources
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Human Resources Analyst
1
2
184,185 84,872
2
187,869 89,602
Human Resources Technician
1
1
69,553 30,392
1
70,944 32,051
Extra Labor
6,000 459
6,000 459
Expenditure Detail - Supplies, Services and Other
Supplies include office and safety supplies, meals and refreshments for meetings; services include labor
relations professional services, employee assistance program, public safety testing, software
maintenance, equipment repair, travel, subscriptions and memberships, among others.
Human Resources
.,
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.04.518.100.31.00
Supplies - Office
$ 6,299 $
6,325
$ 4,125
$ 3,417
$ 10,717
$ 6,917
000.04.518.100.31.02
Supplies - Safety
1,068
487
1,499
1,500
1,500
1,500
000.04.518.110.31.00
Supplies -Office and Operating
1,594
1,348
575
2,600
1,000
1,000
000.04.518.110.31.43
Supplies - Meals and Refreshments
-
59
1,159
-
1,600
1,600
Total Supplies
8,960
8,219
7,358
7,517
14,817
11,017
000.04.518.100.41.00
Prof Svcs - Misc training, investigations,
52,235
17,720
32,401
13,000
30,000
30,000
and background check and fees
000.04.518.100.41.02
Prof Svcs - General safety and training
1,274
1,846
2,600
2,000
4,500
2,500
000.04.518.100.41.03
Prof Svcs - Labor relations,
negotiations /mediations for bargaining
units and potential grievances and /or Civil
31,551
371
30,020
30,000
15,000
25,000
Service hearings
000.04.518.100.41.04
Prof Svcs - Employee Assistance Program
8,155
8,224
8,500
9,075
9,075
9,075
000.04.518.100.41.05
Prof Svcs - NEOGOV Software
-
-
8,550
9,500
9,500
9,500
000.04.518.100.42.00
Communication - Postage
-
7
-
-
50
50
000.04.518.100.4100
Travel - Meals, Parking, Mileage, Lodging
for WAPELRA and NPELRA
1,266
2,542
1,074
1,500
3,000
3,000
000.04.518.100.44.00
Advertising - Advertising job openings
2,003
2,875
4,599
1,000
6,000
6,000
000.04.518.100.45.00
Rental - Rentals /leases
2,087
2,087
2,099
2,108
2,108
2,108
000.04.518.100.48.00
R &M - Eden software, copier maintenance
2,642
12,062
2,790
5,105
14,000
15,500
000.04.518100.49.00
Misc - Citywide anti - harassment training
1,161
1,414
(160)
-
-
-
000.04.518.100.49.01
Misc - Annual memberships for various
organizations
1,230
1,125
1,510
1,000
1,200
1,200
000.04.518.100.49.02
Misc - Printing of department forms and
new employee packets
-
190
1,450
1,450
500
500
000.04.518.100.49.03
Misc - Registrations for conferences and
2,218
617
1,386
2,000
2,000
2,000
training
000.04.518.110.41.00
Prof Svcs - Public Safety Testing quarterly
fees, Promotional Testing Fees, Legal
16,176
19,305
29,555
22,500
22,500
22,500
Fees
000.04.518.110.44.00
Advertising - Advertising for non-
commissioned, lateral police and
150
150
1,000
1,000
250
250
firefighters positions
000.04.518.110.45.00
Rental - Room rentals and other expenses
for testing for non - commissioned positions
2,925
1,575
1,650
4,000
3,000
3,000
000.04.518.110.49.00
Misc - Conference registration for
34
-
750
750
750
750
Commissioners
Total Services
125,108
72,110 1
129,774 1
105,988
123,433
132,933
Total Supplies, Services and Other
$ 134,068 $
80,329 1
$ 137,132 1
$ 113,505
$ 138,250
$ 143,950
.,
Finance and Safety Committee Minutes .......................................................................... ............................... September20, 2016
C. Budget Review - Multiple Departments
Pursuant to the process requested by Council earlier this year, sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 2017 -2018 budgets for the
following departments and divisions: Firemen's Pension Fund, Human Resources, Finance,
Mayor's Office Administration, City Attorney, City Clerk, Communications, Economic
Development, Human Services and Boards and Commissions. Committee members
discussed the proposals as detailed in the agenda packet and requested additional supporting
documents as follows.
Mayor's Office, Human Services Division: Chart showing the Human Services budget for the past
20 years. Funding for this division has remained relatively steady and the Committee would like
the full Council to discuss this.
Mayor's Office, Communications Division: Currentjob description and monthly work plan for the
Community Engagement Manager position. The Committee would like a greater understanding
of the goals of this position.
COMMITTEE DISCUSSION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE
WITH REQUESTED DOCUMENTS.
D. 2016 Budget Amendment: Innovation and Technology Services
Staff is seeking Council approval of an amendment increasing the Innovation and Technology
(ITS) Department's 2016 budget by $170,000. $82,000 would go toward Help Desk support from
October through December, allowing ITS staff to spend time on other critical technology needs
such as online registration for Parks and video cameras on Tukwila International Boulevard. The
remaining $88,000 would be used to develop a user portal and persona- driven Information
Technology Service Management (ITSM) to improve service to technology users. Cost savings
from other departments will cover the total amount requested so there will be no impact to the
General Fund. Councilmembers Seal and Robertson spoke in favor of supporting technology
needs with additional funds, mentioning current deficiencies. Councilmember Kruller raised
concerns about the proposals not aligning with recommendations from the Moss Adams IT
assessment that was conducted in 2014. The Committee requested documentation outlining
where the proposed strategy diverges from Moss Adams recommendations. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE WITH
SUPPORTING MATERIAL.
E. Innovation and Technology Services Department Proposed 2017 -2018 Budget
Staff is seeking Council approval of a proposed 2017 -2018 budget for the Department of
Innovation and Technology Services, including an increase of $362,980 in 2017 and $329,980 in
218 as well as additional salary and benefits resulting from the transfer of 3 existing FTEs from
other departments (Police and Public Works). Committee members discussed the proposal and
asked clarifying questions. Chair Seal noted that service efficiencies are needed and the City
should effectively communicate service enhancements to the community. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE.
M.
COUNCIL AGENDA SYNOPSIS
---------------------------------- hiilialr
Meeliq Dale
Plepared by
Elaor'( rc, . e)v
Council rview
09/26/16
VC
I-
13azz�
F-1 Bid Axard
A/Itg Dale
❑ Public.1-leariq
AlIg Dale
❑ 01ber
Mtg Date
V
SPONSOR'S Council is being asked to review the Finance department 2017-2018 proposed budget. If
SUMMARY no changes are requested, Council concensus will be requested to move the City Council
department 2017-2018 proposed budget forward to the final budget package for approval
in November.
Ri?Virlwi:J) fiy ❑ COW Mtg. ❑ CA&P Cmte E F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/20/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
Comm "rr11," For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPE'Ni)j,ruit1', Ri,?QLJIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
ITEM INFORMATION
ITEM NO.
3.E. (2)
RN
ISTAF1 � SPONSOR: VICKY CARLSEN
ORIC, INA], A(,F'.NDA Dxn2l': 9/26/16
A(3 j 'N DA ITI 'M'f ITLE' Review Finance Department 2017-2018 Proposed Budget
CATFIGORY ❑ Discussion
ildtg Date 9126116
❑ Motion
Mg Date
❑ Resolution
Mtg Dale
❑ Ordinance
YW/,g Date
F-1 Bid Axard
A/Itg Dale
❑ Public.1-leariq
AlIg Dale
❑ 01ber
Mtg Date
SPONSOR ❑ Coundl E] Allqyor [:] HR ❑ DCD E.Einance [:]Eire ❑ TS ❑ P&R [:] Police [:] PIF
SPONSOR'S Council is being asked to review the Finance department 2017-2018 proposed budget. If
SUMMARY no changes are requested, Council concensus will be requested to move the City Council
department 2017-2018 proposed budget forward to the final budget package for approval
in November.
Ri?Virlwi:J) fiy ❑ COW Mtg. ❑ CA&P Cmte E F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/20/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
Comm "rr11," For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPE'Ni)j,ruit1', Ri,?QLJIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
MTG. DATE
ATTACHMENTS
9/26/16
Informational Memorandum dated 9/13/16
Draft Finance 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 9/20/16
RN
City of Tukwila
Allan Ekberg, Mayor
INFORU�����D���U����U U��U���������U�
MATIONAL nmu�_m�m��o�u`�n�����m�u
TO: Finance & Safety Committee
FF<C}K8: Peggy McCarthy, Finance Director
BY: Vicky Car|aen. Deputy Finance Director
DATE: September 13'201G
SUBJECT: Finance Department 2017-2O18 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Finance department provides an array of services that include financial data processing,
treasury cash 0ntrO|, utility billing and collection, payr0||, aCCUuDtS p3y8b|e, accounts receivable,
business |iCeDS8S. prep8[8dOO of the biennial budget and Comprehensive ADOu@| Financial
Report, (CAFR) and risk management.
DISCUSSION
The proposed budget for the Finance department has decreased 3.69% for 2017 and increased
by3.5796 for 2018. The following will summarize the proposed changes to the Finance
department.
Changes from 2015-2016 Budget
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes in healthcare and retirement.
• COLA 2Y6 increase each year
• PERS retirement rate set at 12.8396 each year
• Healthcare 8% increase each year
• Workers compensation 1096 increase each year
• Supplies were increased by approximately $5,000 to reflect actual annual costs.
• Services, in total has been reduced $155 thousand in2U17 over 2O1O budget and
increased $51 thousand in2U18 over 2O17budget.
• Property insurance of $106 thousand was transferred to Public Works Facilities
division. Additional adjustments were made for inflation.
• Audit costs were increased by $15 thousand to reflect budget provided by WA
State Auditor's Office.
• Claims and judgments was reduced by$O8 thousand /D2O18tV reflect claims
history. No increase is projected in 2018.
• Other lines were adjusted minimally tO account for inflation.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section 0f the budget on
to the Committee of the Whole for review. If there are no recommended changes, Council
consensus will be requested to move this departmental budget forward to the final budget
package inOctober.
ATTACHMENTS
Draft Finance department 2O17-2O18 Proposed Budget
W.
Finance
Finance
Director (1)
Deputy
Finance
Director (1)
Fiscal Coordinator Fiscal
ClaimasPayroll Coordinator (1)
0) 1
Fiscal
Specialist
113 p -6131�lst H H
Pairoll (1) Tre a s ury (1
FBI; Fiscal
is
list I
Ist
Specialist
Claims (1) Utilities (1)
Fiscal Support
Technician
Senior Fiscal
Coordinator (1)
Fiscal
Coordinator (1 l,
Fiscal Specialist
&asiness Ucenses
(1)
RYA
DEPARTMENT: Finance (05)
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director
Description
The Finance department provides an array of services that include financial data processing, treasury
ooah onntnn|, uU|ih/ billing and collection, peynu||, accounts payable, accounts receivable, business
|ioenSeS, preparation of the biennial budget and Comprehensive Annual Financial Report, /CAFR\ and
risk management.
The Finance Department also serves as liaison to the State Auditor's Office during the annual audit of
the City's compliance with legal and financial reporting requirements.
2015-2016 Accomplishments
* Obtained debt funding for the Interurban Avenue South and Boeing Aooene Road Bridge projects.
Strategic Goal 4.
* Assisted in planning and outreach for public safety bond measure that was placed on the November
2018 ballot. Strategic Goal 4.
* Revised and enhanced the juror/witness fee reimbursement process by allowing junDnG and
vvitnoaaea to be reimbursed on the day of service. The new process also a||mwa jurors and
witnesses to donate their reimbursement to the Tukwila Pantry in lieu of receiving funds. Strategic
Goal 4.
* Revamped the Adult Entertainer License Application process shortening the time required to
process adult entertainment dancers. Strategic Goal 4.
* Participated in the Fire Exploratory Committee, which reviewed options available for the City's Fire
department including annexing into an existing Regional Fire Authority. Strategic Goal 4.
* Achieved GFOA budget ovverd and Comprehensive Annual Financial Report (CAFR) award.
Strategic Goal 4.
* Implemented new industry standards for transactions processing including compliance with new
requirements for chipped credit cards. Strategic Goal 4.
+ Developed Finance Strategic Plan "and Operational Overview. Strategic ^ Gmo/4.
2B17-2018 Outcome Goals
+ Continue to implement LEAN and HPD methods to enhance efficiencies and service levels
especially with fixed asset accounting, indirect cost allocation model, and a new chart of accounts.
Strategic Goal 4.
+ Implement action items identified in the Finance Department Strategic Plan and Operational
Overview. Strategic Goal 4.
* Issue and manage debt for Public 8ehab/ Plan. Strategic Goal 4.
* Develop staff by adding training opportunities where possible. Strategic Goal 4.
* Develop new tools for enhanced reporting. long-range financial planning and process
improvements. Strategic Goal 4.
* Assure continuity of operations through succession planning, staff training and deve{opnnent, and
policies and procedure documentation. Strategic Goal 4.
+ Review fees and update as necessary including utility and other billing late fees and penalties, and
credit card usage fee, if feasible. Migrate fee adoption and approval legislation from ordinances to
resolutions. Strategic Goal 4.
2O17-2O1B Indicators mfSuccess
+ Financing ia obtained and managed for the Public Safety Plan.
° Indirect cost allocation is equitable, complies with beet practices and is easy to update requiring
fewer than 40 staff hours to do so. Costs that can be directly charged to departments and funds
are so charged instead of using the allocation. Fixed asset records are easy to auceoo, provide
necessary information and updating requires fewer staff hours. Chart of accounts allows for easier
financial reporting for revenues, grants, and provides consistent coding for costs.
* Expanded knowledge within department of each major financia|function;abi|itytoporformfunntiono
by more than one person.
* Credit card usage fee is adopted if feasible; utility billing late fees and penalties are updated; all fee
legislation resides in resolutions rather than ordinances.
* Credit card processing equipment complies with new requirements and is in p|mce, tested, and
working no later than December 31'2O17.
Performance Measures
Finance
Finance
Actua I
Estimated
Projected
2014 2015
2016
2017
2018
Customer Service
Number of utility accounts served
7,479
7,511
7,520
7,530
7,540
Number of utility bills generated
39,456
39,757
39,852
39,950
40,050
Accounts Payable and Accounts
Receivable
# of voucher payments
7,707
6,578
6,407
5,000
5,000
Average # of calendar days for AP to review,
approve, and pay vouchers
10
9
7
6
6
# of accounts receivable invoices issued
819
864
632
651
651
Average days from revenue recognition to
collection
88
10
15
23
23
Effectiveness, outcomes, and efficiency
% monthly financial reports issued by the
middle of the subsequent month
(expenditure reports)
N/A
N/A
85%
95%
95%
Adjusting journal entries resulting from audit
-
-
-
-
Vendor checks voided due to Finance Dept
error
N/A
I
10
7
6
6
We
Budget Change Discussion:
Salaries and Benefits. COLA and step increases were applied to salaries, and benefits were adjusted
to account for changes in healthcare and retirement. Extra labor was increased for front desk cashiering
support and special projects.
Supplies. Supplies were increased $5,000 in 2017 to purchase office equipment to enhance ergonomics
and operations.
Services. Several lines in this category were adjusted to reflect usage as well as for inflation.
Professional Services line was increased $15,000 to account for increase in audit costs, $106,000 of
property insurance was transferred to the Public Works facilities division, claims and judgment expenses
were reduced by $68,000 to reflect improved claims experience.
Expenditure Summary
Finance
Expenditures By Type
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016.17
% Chg
2017 -18
% Chg
10 Salaries & Wages
$ 1,017,109 $
995,579
$ 987,212
$ 1,099,242
$ 1,122,774 $
1,143,844
2.14%
1.88%
20 Personnel Benefits
354,834
356,221
414,399
422,994
448,187
470,778
5.96%
5.04 %
30 Supplies
13,274
17,647
22,344
19,296
24,000
24,000
24.38%
0.00%
40 Seances
759,744
815,967
946,383
1,198,468
1,043,851
1,094,399
-12M%
4.84%
50 Intergovt. S \cs & Taxes
1
1
-
-
-
-
0.00%
0.00%
Department Total
$ 2,144,962 $
2,185,415
$ 2,370,338
$ 2,740,000
$ 2,638,812 $
2,733,020
- 3.69%
3.57%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Finance
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Finance Director
1
1
$ 150,367 $ 45,118
1
$ 153,374 $ 47,142
Deputy Finance Director
1
1
121,346 40,993
1
123,773 42,942
Senior Fiscal Coordinator
1
1
86,456 39,908
1
88,185 42,078
Fiscal Coordinator
3
3
300,017 108,844
3
306,018 114,070
Fiscal Specialist
5
5
336,021 169,090
5
342,741 178,727
Fiscal Support Technician
1
1
59,277 28,421
1
60,463 30,006
Extra Labor
60,000 765
60,000 765
Overtime
9,289 2,048
9,289 2,048
Unemployment Compensation
- 13,000
- 13,000
Department Total
12
12
$1,122,774 $ 448,187
12
$1,143,844 $ 470,778
t✓ l
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office supplies; services include annual audit fees, liability insurance,
software maintenance costs, travel, claims & judgments, subscriptions, and memberships, among others.
Finance
91
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.05.514.230.31.00 Supplies - Office
$ 13,274
$ 17,228
$ 18,296
$ 19,296
$ 19,000
$ 19,000
000.05.514.230.31.01 Supplies - Central Supplies
-
153
-
-
-
-
000.05.514.230.35.00 Small Tools & Equipment - Equipment to
-
265
4,048
-
5,000
5,000
improve functionality and processes
Total Supplies
13,274
17,647
22,344
19,296
24,000
24,000
000.05.514.230.41.00 Prof Svcs - Annual audit from State of WA
94,613
115,901
161,486
150,000
165,000
165,000
Auditor's Office, Consulting services
000.05.514.230.41.01 Prof Svcs - Microflex sales tax auditing
1,681
10,840
5,111
5,000
5,000
5,000
program
000.05.514.230.42.00 Communications - Postage, delivery
254
288
727
1,000
1,000
1,000
service, shipping
000.05.514.230.43.00 Travel - Meals, parking, mileage for
2,231
2,662
5,466
5,000
10,000
10,000
WFOA, PSFOA, software training
000.05.514.230.45.00 Rental - Copier lease
3,410
3,283
2,944
2,700
3,500
3,500
000.05.514.230.46.00 Insurance - City -wide liability insurance
282,576
7,371
7,372
455,000
8,100
13,100
000.05.514.230.46.01 Insurance - Liability insurance
-
303,876
330,968
-
343,726
385,999
000.05.514.230.46.04 Insurance - Property insurance
-
27,645
-
-
-
-
000.05.514.230.48.00 R &M - Folding maching, other equipment,
vault, Eden software annual maintenance
54,540
57,278
59,781
62,500
65,625
68,900
000.05.514.230.49.00 Misc -Annual memberships, GFOA,
22,947
13,217
65,331
61,900
45,900
45,900
WFOA, armor car service, registrations
000.05.514.230.49.03 Misc - Claims & judgments
288,047
261,316
300,000
450,000
382,000
382,000
000.05.514.230.49.08 Misc - PPI credit card fees
9,445
12,290
7,197
5,368
14,000
14,000
Total Services
759,744
815,967
946,383
1,198,468
1,043,851
1,094,399
000.05.514.230.53.00 Ext Taxes & Assmnts - Excise Taxes
1
1
-
-
-
-
Totallntergovernmental
1
1
-
Total Supplies, Services and Other
$ 773,019
$ 833,614
$ 968,727
$1,217,764
$1,067,851
$1,118,399
91
92
Finance and Safety Committee Minutes .......................................................................... ............................... September20, 2016
C. Budget Review - Multiple Departments
Pursuant to the process requested by Council earlier this year, sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 2017 -2018 budgets for the
following departments and divisions: Firemen's Pension Fund, Human Resources, Finance,
Mayor's Office Administration, City Attorney, City Clerk, Communications, Economic
Development, Human Services and Boards and Commissions. Committee members
discussed the proposals as detailed in the agenda packet and requested additional supporting
documents as follows.
Mayor's Office, Human Services Division: Chart showing the Human Services budget for the past
20 years. Funding for this division has remained relatively steady and the Committee would like
the full Council to discuss this.
Mayor's Office, Communications Division: Currentjob description and monthly work plan for the
Community Engagement Manager position. The Committee would like a greater understanding
of the goals of this position.
COMMITTEE DISCUSSION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE
WITH REQUESTED DOCUMENTS.
D. 2016 Budget Amendment: Innovation and Technology Services
Staff is seeking Council approval of an amendment increasing the Innovation and Technology
(ITS) Department's 2016 budget by $170,000. $82,000 would go toward Help Desk support from
October through December, allowing ITS staff to spend time on other critical technology needs
such as online registration for Parks and video cameras on Tukwila International Boulevard. The
remaining $88,000 would be used to develop a user portal and persona- driven Information
Technology Service Management (ITSM) to improve service to technology users. Cost savings
from other departments will cover the total amount requested so there will be no impact to the
General Fund. Councilmembers Seal and Robertson spoke in favor of supporting technology
needs with additional funds, mentioning current deficiencies. Councilmember Kruller raised
concerns about the proposals not aligning with recommendations from the Moss Adams IT
assessment that was conducted in 2014. The Committee requested documentation outlining
where the proposed strategy diverges from Moss Adams recommendations. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE WITH
SUPPORTING MATERIAL.
E. Innovation and Technology Services Department Proposed 2017 -2018 Budget
Staff is seeking Council approval of a proposed 2017 -2018 budget for the Department of
Innovation and Technology Services, including an increase of $362,980 in 2017 and $329,980 in
218 as well as additional salary and benefits resulting from the transfer of 3 existing FTEs from
other departments (Police and Public Works). Committee members discussed the proposal and
asked clarifying questions. Chair Seal noted that service efficiencies are needed and the City
should effectively communicate service enhancements to the community. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE.
93
M,
COUNCIL AGENDA SYNOPSIS
---------------------------------- 1ilil,
Meeliq Date Prepared by Ma ors review Council review
09/26/16 VC
ERZIUE���
ITEM NO.
3.E. (3)
95
STAFF SPONSOR: VICKY CARLSEN 1
ORIGINAL, 9/26116
AGENDA I,n-,,m TiTI-.j,,1 Review Firemen's Pension 2017-2018 Proposed Budget
CxI,Ix30Ry Z Discussion
,g Date 9126116
Mt
❑ motion
A/4g Date
1:1 Resolution
Mi
,g Dale
F-1 Ordinance
A/f�q Date
F-1 Bid.Award
Mig Date
❑ Publit, Heariq
AR g Dale
❑ Otber
M/g Date
SPONSOR ❑ Council ❑ Mayor [:] HR ❑ DCD Z Finance ❑ Fire [:1 TS [:] P&R ❑ Police [:] P117
SPONSOR'S Council is being asked to review the Firemen's Pension Fund 2017-2018 proposed budget.
SUNINI,\RY If no changes are requested, Council concensus will be requested to move the City Council
department 2017-2018 proposed budget forward to the final budget package for approval
in November.
REVIE'WHD By ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: 9/20/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance
COMMIl'I'E'E For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
MTG. DATE
ATTACHMENTS
9/26/16
Informational Memorandum dated 9/13/16
Draft Firemen's Pension Fund 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 9/20/16
95
U-9
City of Tukwila
Allan Mayor
INFORMATIONAL MEMORANDUM
TO: Finmnoe& Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: ViokvCmr|agn. Deputy Finance Director
DATE: September 13.201G
SUBJECT: Firemen's Pension Fund 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will b8 reviewing budget sections prior k} review bv the full Council. The Firemen's
Pension fund section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Firemen's Pension Fund exists to support 10 firefighters who qualified for a City pension
system prior to 1971. Members of the Tukwila Firemen's Pension system receive benefits from
the LEDFF 1 system provided byVVAState Department ofRetirement Systems. State |evv
requires the City to compute the benefits under the prior pension system (City's pension
system) asif transfer of membership had not occurred. The retirees are paid the difference (if
any) between the pension benefit they would have received from the City's plan and the benefit
received from the LE[}FF retirement system.
DISCUSSION
The proposed budget for the Firemen's Pension fund are 8Sfollows:
• COLA increases of 2% have been applied to revenue received from the fire insurance
pnrnniunn tax.
• The budget for the supplemental pension has been reduced to reflect historical activity.
• Net adjustment to fund balance due to these changes reflect an increase in fund balance
of3.81%in2U17 and a0.3996 decrease in2U1O.
The fund retains a healthy fund balance through the biennium.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget on
to the Committee of the Whole for review. If there are no recommended changes, Council
consensus will be requested to move this departmental budget forward to the final budget
package inOctober.
ATTACHMENTS
Draft Firemen's Pension fund 2017-2018 Proposed Budget
••
tMej
DEPARTMENT: N/A DIVISION: N/A
FUND: Firemen's Pension FUND NUMBER: 611
RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director
Description
This fund exists to support ten (10) firefighters who qualify for a City pension system prior to 1971
Firemen's Pension Fund 611
• 6
Actual
Projected
Budget
2016 -17
2017 -18
2014
2015
2016
2016
2017
2018
%Change
%Change
Operating Revenue
Fire Insurance Premium Tax
$ 64,114
$ 63,590
$ 66,360
$ 56,650
$ -
$ -
0.00%
0.00%
Interest
1,805
2,667
5,594
2,000
2,000
2,000
0.00%
0,00%
Transfer In -Fire Ins Prem Tax
-
-
-
-
67,687
69,041
0.00%
2.00%
Total Revenue
65,919
66,258
71,954
58,650
69,687
71,041
18.82%
1.94%
Operating Expenses
Supplemental Pension
61,863
58,277
61,727
107,727
62,727
66,491
- 41.77%
6.00%
Services
-
4,500
19,000
25,000
10,000
10,000
- 60.00%
0.00%
Total Expenses
61,863
62,777
80,727
132,727
72,727
76,491
- 4511%
5.17%
Beginning Fund Balance
1,408,970
1,413,026
1,416,507
1,425,923
1,407,734
1,404,694
-1.28%
- 0.22%
Change in Fund Balance
4,056
31481
(8,773)
(74,077)
(3,040)
(5,450)
- 95.90%
79,28%
Ending Fund Balance
$1,413,026
$1,416,507
$1,407,734
$ 1,351,846
$ 1,404,694
$ 1,399,244
3.91%
-0.39%
• 6
100
Finance and Safety Committee Minutes .......................................................................... ............................... September20, 2016
C. Budget Review - Multiple Departments
Pursuant to the process requested by Council earlier this year, sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 2017 -2018 budgets for the
following departments and divisions: Firemen's Pension Fund, Human Resources, Finance,
Mayor's Office Administration, City Attorney, City Clerk, Communications, Economic
Development, Human Services and Boards and Commissions. Committee members
discussed the proposals as detailed in the agenda packet and requested additional supporting
documents as follows.
Mayor's Office, Human Services Division: Chart showing the Human Services budget for the past
20 years. Funding for this division has remained relatively steady and the Committee would like
the full Council to discuss this.
Mayor's Office, Communications Division: Currentjob description and monthly work plan for the
Community Engagement Manager position. The Committee would like a greater understanding
of the goals of this position.
COMMITTEE DISCUSSION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE
WITH REQUESTED DOCUMENTS.
D. 2016 Budget Amendment: Innovation and Technology Services
Staff is seeking Council approval of an amendment increasing the Innovation and Technology
(ITS) Department's 2016 budget by $170,000. $82,000 would go toward Help Desk support from
October through December, allowing ITS staff to spend time on other critical technology needs
such as online registration for Parks and video cameras on Tukwila International Boulevard. The
remaining $88,000 would be used to develop a user portal and persona- driven Information
Technology Service Management (ITSM) to improve service to technology users. Cost savings
from other departments will cover the total amount requested so there will be no impact to the
General Fund. Councilmembers Seal and Robertson spoke in favor of supporting technology
needs with additional funds, mentioning current deficiencies. Councilmember Kruller raised
concerns about the proposals not aligning with recommendations from the Moss Adams IT
assessment that was conducted in 2014. The Committee requested documentation outlining
where the proposed strategy diverges from Moss Adams recommendations. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE WITH
SUPPORTING MATERIAL.
E. Innovation and Technology Services Department Proposed 2017 -2018 Budget
Staff is seeking Council approval of a proposed 2017 -2018 budget for the Department of
Innovation and Technology Services, including an increase of $362,980 in 2017 and $329,980 in
218 as well as additional salary and benefits resulting from the transfer of 3 existing FTEs from
other departments (Police and Public Works). Committee members discussed the proposal and
asked clarifying questions. Chair Seal noted that service efficiencies are needed and the City
should effectively communicate service enhancements to the community. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE.
101
102
COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initials
Meeting Dale
Prepared by
Mayo I,, r ; -
� , e
C review
09/26/16
VC
,
F-1 Ordinance
Al g Da te
E]Bid -Award
M1 g Dale
E] .Public .Hearing
Ai g Dale
F-1 Other
Mtg Date
7
SPONSOR'S Council is being asked to review the Mayor's Department 2017-2018 proposed budget. If
SUMMARY no changes are requested, Council concensus will be requested to move the City Council
department 2017-2018 proposed budget forward to the final budget package for approval
in November.
REvjj wi;li) 13Y ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/20/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
CONINt"I"YEE For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
ITEM INFORMATION
ITEM NO.
3.E. (4)
103
STAIN' SPONSOR: VICKY CARLSEN
01UG IN,\t,AGENDADxrI-;,: 9/26/16
AGI.-NDA I'ri,.m Ti,ri,i," Review Mayor's Department 2017-2018 Proposed Budget
C.,\,rj;1(]oRy ❑ Discussion
Mtg Date 9126116
❑ Motion
Ai g Dale
[:1 Resolution
Mig Date
F-1 Ordinance
Al g Da te
E]Bid -Award
M1 g Dale
E] .Public .Hearing
Ai g Dale
F-1 Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD Z.Finance ❑1'7ire ❑ TS ❑ P&R [:] Police ❑ PWI
SPONSOR'S Council is being asked to review the Mayor's Department 2017-2018 proposed budget. If
SUMMARY no changes are requested, Council concensus will be requested to move the City Council
department 2017-2018 proposed budget forward to the final budget package for approval
in November.
REvjj wi;li) 13Y ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/20/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
CONINt"I"YEE For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
MTG. DATE
ATTACHMENTS
9/26/16
Informational Memorandum dated 9/20/16
Draft Mayor's Department 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 9/20/16
103
104
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Safety Committee
FROM: David Cline, City Administrator
BY: Cheryl Thompson, Executive Assistant
CC: Mayor Ekberg
DATE: September 20, 2016
SUBJECT: Mayor's Office Department 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Mayor's
Office section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Mayor's Office is composed of Administration, the City Attorney's Office, the City Clerk's
Office, Communications, Economic Development and Human Services. The Mayor's Office
Budget also includes the Sister Cities Committee, the Planning Commission, the Equity and
Diversity Commission, the Arts Commission, the Parks Commission, the Library Advisory
Board.
DISCUSSION
The proposed budget for the Mayor's Office Department is a .79 percent decrease for 2017
and a 1.69 percent increase for 2018. The following will summarize the proposed changes to
the Mayor's Office budget by division, listed in the order they appear in the budget document.
Administration
The proposed budget for Administration is a 1.04 percent increase for 2017 and a 1.25 percent
increase for 2018.
Changes from 2015-2016 Budget based on actual costs
• $32,500 reallocated from Administration to Communications for the Community
Connectors program.
• $55,000 was reallocated from Professional Services to other Administration accounts to
be consistent with actual costs: $10,000 to the City Scholarship, $ 1,000 to
Miscellaneous, $4,000 to Employee Appreciation and $40,000 to Green Initiatives.
• Travel increased by $3,500 to $20,000 each year to allow for actual costs due to market
increase of transportation and lodging costs.
• Equipment Rental increased by $11,300 to be consistent with actual costs.
• Memberships and Dues increased by 3.3 percent in 2017 and 4.3 percent in 2018 based
on increase in dues from Association of Washington Cities, Puget Sound Clean Air,
Sound Cities Association and Puget Sound Regional Council.
• Employee Appreciation increased by $4,000 to be consistent with projected costs. Funds
were reallocated from Professional Services
• Green Initiatives were increased by $46,000; $40,000 reallocated from Professional
Services and $6,000 by combining the Carpool Subsidies and Green Initiatives
accounts.
105
INFORMATION/\L MEMO
Page 2
Human Services
The proposed budget for Human Services iG reduced bv1O.8U percent for 2U17 and increased
by .9 percent for 2018.
Changes from 2015-2016 Budge
w $100.O00 reallocated from Professional Services to Parks and Recreation for the
REACH After School Program.
° Professional Development increased $8,0O0 for Equity training for City Employees.
° Human Services proposals RS outlined below.
The Human Services Advisory Board received 5Oproposals for Human Services program
funding. After reviewing all of the proposals, the Advisory Board is recommending funding for 36
programs. Three of these are new programs not previously funded by the City and one cV[rDDUy
funded program iG not being recommended for funding iD2017-2018. The total [fthe
recommended contracts iS$872'700 which iG$7.85O more than previously paid out iD2O15-
2O18 but can b8 absorbed iDthe existing Human Services budget. The Advisory Boards
recommendations are listed below.
NEWPROGRAMS
$10.0OO has been allocated for 8 pilot project t0p[Oviden0VFe equity in funding smaller
grassroots organizations that have barriers in being able 1O apply through the Share 1
application process.
Communities in Schools — Liaisons $3,000
Provides site coordinators t0individual schools tO assist students who are 81 risk Ofschool
failure. Site coordinators provide services tO address non-academic issues which negatively
impact student performance.
Puget Sound Training Center — Employment and Training Services $3,000
Offers a comprehensive set of employment services to low income individuals, including
refugees and immigrants. The services included customized skills training, one OO one case
management, career coaching, job placement assistance and workshops tO improve life skills
and job readiness.
Somali Youth and Family Club — Case Management $7,000
Supports refugees and immigrants with services and connections to help support family stability.
They provide family engagement support, rent assistance and case management, civic
engagement and advocacy.
CONTINUING PROGRAMS
South King Council of Human Services Capacity Building Pro4ect $5,000
Assists non-profits in developing their capacity, connecting funders to non-profits, and leverage
technical assistance. This includes the helping agencies with grants and applications, advising
on evaluations, outcomes, transitions and board development, as well as research, data and
strategic planning.
Childcare Resources $5,000
Provides information and referral to help families find appropriate child care, training and
technical assistance for childcare providers and community education regarding child care
iSQU8G.
Provides information and referral services to all King County residents.
ITI-E.
INFORMATIONAL MEMO
Page 3
Crisis Clinic — 24-hour Crisis Line $2,620
Provides emergency telephone intervention for residents in crisis or emotional distress. As
needed, callers can obtain direct linkage to emergency mental health services.
Crisis Clinic — Teen Link $1,500
Offers an anonymous help line answered by supervised, teen volunteers, evenings from 6-10
pm, providing 8 confidential, safe place for youth h)seek comfort and support. Trained staff and
youth volunteers also offer Youth Suicide Prevention education in schools and youth serving
organizations throughout King County.
Institute for Family Development — PACT (Parents and Children Together) $21,600
Provides in-home counseling, skill building and support tOhigh-[isk' low-income families not
engaged iD the CPS system. PACT therapists teach parents and children a wide range Vf
effective skills and helps family's access on-going informal and formal supports/resources to
maintain and COD[iOUH iDlD[UV8Dl8OtS in family functioning and child well-being.
King County Sexual Assault Center — Comprehensive Sexual Assault Services $8,300
Provides integrated services for sexual assault victims and their families, combined with
community and prevention education.
Lutheran Community Services - Angle Resource Center $5,000
Provides classes, information and referral, access to mental health services for refugees and
immigrants.
Renton Area Youth Services — School Based Youth $55,092
Supports school based mental health services iD all five Tukwila Schools. Therapists work with
students and their family members to address emotional and behavioral issues. Services
include individual and family counseling, social skills groups including 8 Latina life skills group.
Renton Area Youth Services — School Based Substance Abuse $31,330
Funds 8 full-time substance abuse counselor at Foster High School. District staff makes direct
referrals for intakes and assessments 88 well 8s Substance Abuse counseling and mental
health counseling.
Sound Mental Health — Path Program $13,000
Provides in-person outreach and engagement tV homeless, mentally ill individuals.
YWCA Children's DV Services — Children's Domestic Violence Pro-gram $4,326
Offers 81O-week education and skill based curriculum for children ages 3-18 and their non-
abusive caregivers. Services are delivered t0 families iD their homes after the abuser has left
the home and caregiver and children have achieved housing safety.
Global to Local $7,000
Provides services tO low-income populations t0 improve health access, health status and grow
leadership within @ range OfUDde[Serv8d and underrepresented communities. Co00UOib/
Health Promoters engage with residents and introduce strategies promoting education, nutrition
and healthy living.
King County Bar Foundation — Housinc hborhood Legal Clinics
Provides free legal assistance to low-income tenants facing eviction. Neighborhood legal clinics
make legal information and referrals available tO |Ow-iDCO0e residents.
iee Women's Alliance Family Support Case Manag
Provides case management services to immigrant and refugee clients to help them access
social services and meet basic needs. These services include advocacy for services, barrier
INFORMATIONAL MEMO
Page 4
removal, housing assistance, referrals to health, employment and social services, and
assistance with system navigation. Funds for emergency assistance are made available to
eligible clients to DlHft their basic D9gdS.
Sound Generations — Meals on Wheels $7,079
Delivers frozen and liquid nutritional supplements tDhomebound seniors in King County.
Sound Generations — Volunteer Transportation $2,048
F[@i|. nlediC8||y and financially vulnerable seniors are served with volunteer transportation to
medical appointments. Program components include client intake and assessment, scheduling
and dispatch, volunteer recruitment, supervision and support, information assistance and
advocacy and outreach.
Auburn Youth Resources — Outreach Program $2,500
Provides mobile OU|r8@ch along Tukwila International BUU|8x@rd corridor with the 8i0 Of building
rapport and establishing relationships with homeless young people. Outreach staff distributes
food and emergency packs, provides case management and referral services and helps
connect youth tO housing and life skills support. Their goal iStO transition young people off Of
the streets and into safe and secure housing.
Catholic Community Services — Emergency Financial Assistance $17,000
Provides financial assistance to low income families, seniors and adults that are experiencing a
financial crisis that impacts their housing stability. City funds are used for food and gas
vouchers, bus tickets, utility and [eOt8| 8SSiSt8nC8.
Children's Therapy Center $6,750
Funding helps cover the cost of doctor prescribed and developmentally necessary pediatric,
occupational, physical, speech language and feeding therapy services; pare nt/careg ive r
training, special education, playgroups, custom orthotics and other support services including
interpreters and translators.
DAWN Community Advocacy & Crisis Line program $4,000
One on one advocacy, peer support groups and youth prevention programs are offered to
individuals and families impacted by domestic violence.
DAWN Continuum Housing Services $7,000
Provides a comprehensive continuum of emergency and transitional housing that takes
domestic violence survivors from crisis homelessness to permanent housing.
Emergency Feeding Program $2,000
Provides nutritionally balanced meal packages to individuals/families experiencing immediate
hunger On@ one-time basis.
Health Point Dental Care $4,550
Provides affordable dental services to populations needing access to dental care.
Health Point Medical Care $5,000
Offers family practice, obstetric, pediatric medical services with supportive behavioral health and
case management programs to King County residents in need of care. Services are tailored to
low income, uninsured, minority and homeless families and individuals in King County.
Hospitality House $5,000
Provides shelter, food, case management and program services to homeless, single women in
South King County.
INFORMATIONAL MEMO
Page 5
Multi- Service Center — Emergency Assistance $45,000
Provides another gateway to accessing emergency financial assistance.
Multi- Service Center Emergency/Transitional Housing $4,000
Provides temporary shelter and case management for homeless families. The transitional
housing program provides service enriched housing for families, women and men in recovery
from substance abuse.
Renton Ecumenical Association of Churches — Hope Shelter $1,805
A day shelter, underneath Renton City Hall that provides daily meals, resources and case
management to homeless parents and their children.
South King County Public Health Mobile Medical Van $2,000
Visits the Tukwila Community once a month at the Church by the Side of the Road. Adding
dental services to their capacity will increase dental resources for uninsured homeless
individuals and will maximize their outreach capacity to uninsured individuals who are not
receiving medical care.
Tukwila Pantry $35,000
The Pantry provides basic food services for low- income individuals and families.
Way Back Inn Transitional Housing $9,000
Provides homeless children and families with transitional housing. Three Tukwila housing units
are leased to the Way Back Inn to support a family's return to self- sufficiency.
YWCA Domestic Violence Advocate $5,000
Comprehensives advocacy based counseling; safety planning and education are available to
domestic violence survivors and their children.
Boards And Commissions
Sister Cities Committee
Proposed budget maintains funding at the current level.
Planning Commission
Proposed budget reallocates funds from Supplies to Services but maintains the current level of
funding.
Eguity and Diversity Commission
Proposed budget maintains funding at the current level.
Arts Commission
Proposed budget maintains funding at the current level.
Park Commission
Proposed budget maintains funding at the current level.
Library Advisory Board
Proposed budget maintains funding at the current level.
109
INFORMATIONAL MEMO
Page 6
City Clerk
The City Clerk's proposed budget iG8D increase Of8.78 percent for 2017 and @O increase [f
2.17 percent for 2018.
Changes from 2015-2016 Budget
• Salaries and wages increased by $35,000 reallocated from the City Attorney's Office for
Extra Labor for assistance with Public Records.
• Repairs and Maintenance increased h«50% for Lgs8rfiche RIO and FTR
maintenance. FTRis the recording system used for Council Meeting Audio and
L@S8rfiCh8 RIO is the Enterprise Document Management System that houses our Digital
Records Center that was authorized by the Council iD late 2O15.
Economic DeveWment
Economic Development's proposed budget is a decrease Of31.64 percent for 2O17aSthe
Project Development Manager has been reallocated to the Communications Division and an
increase 0f2.07 percent iD2018.
m
Professional Services decreased by $60,000 since funding for the economic
development plan was only budgeted in2018.An additional $6.500 was reallocated from
Professional Services tOMiscellaneous.
Communications
The proposed budget for Communications iG8D increase 0f47.8 percent iO20178S the salary
for the Project Deve|op08niK88n8g8rh8GbeeD[eaUOcG1edfR]DlECOnOmiC[)eve|Op0eDii0
Communications and the Community Connectors program has been reallocated from
Administration iO Communications and aD increase Of2.34 percent in2O1B.
The Community Enciagement Manager will perform a variety of Pro'ect work and communit
outreach to strengthen the City's connections with different communities and organizations.
Under the direction of the Communications and Government Relations Manner, this position
will oversee the City's Community Connectors program, serve as lead City liaison to school
districts, manage the Tukwila Works prociram and represent the City at a variety of community-
based events and initiatives. This individual will also serve in an ombudsman role, representinq
residents and other stakeholders' interests when issues arise. It is expected that this position
will work non-traditional hours — including weekends — in order to best participate in community
Changes from 2015-2016 Budget
• Salaries increased tO include Project [JRve|0pDleOtK8Gn8Q8rr98||OcGƒedf[O0ECODO0iC
[J8v8|ODnOen1
• Professional Services increased by$32'5O0 reallocated from Administration for the
Community Connectors program.
• Miscellaneous Memberships, Dues and Subscriptions increased from $1.5OOtV$8.00O
by reallocating $6,500 from Printing and Binding.
City Attorne
The City Attorney's proposed budget iS7.B0 percent less iO2017 and a2.28 percent increase iD
2018.
*
Professional Services — Public Records reduced hySO%; $35'O0U reallocated iO the City
Clerk's Office Extra Labor account for assistance with Public Records.
INFORMATIONAL MEMO
Page 7
• Contracted Attorney Services increased by 3 percent for 2017 and an additional 3
percent for 2018 per proposed contract;
• Prosecution Services increased 20 percent in 2017 and 3 percent in 2018 due to an
additional day of court calendars per week beginning in 2017.
• Special Matters reduced from $205,000 to $150,000.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget on
to the Committee of the Whole for review. If there are no recommended changes Council
consensus will be requested to move this departmental budget forward to the final budget
package in October.
ATTACHMENTS
Draft Mayor's Office 2017 -2018 Proposed Budget
Human Services Budget Graph
Communications Engagement Manager Job Description
Communications Engagement Manager Proposed Work Plan
111
112
Mayor's Office
Tukwila Residents
0
City Administrator
(1)
Executive
Coordinator
(1)
Web Business Relations
City Clerk Communications Manager
Specialist (1)
Design Human Services
Deputy City Clerk Communications Manager
(1) Specialist
Community Human Services
Admiin Support Engagement
Coordinator Manager Coordinator
(2) 4 (1) 1 1 (1)
Admin Support
Tech
(1)
113
Communicat2ris & I
Economic
City Attorney
Government
Development
Rdations f anager
j
Manager
(1)
(1)
Web Business Relations
City Clerk Communications Manager
Specialist (1)
Design Human Services
Deputy City Clerk Communications Manager
(1) Specialist
Community Human Services
Admiin Support Engagement
Coordinator Manager Coordinator
(2) 4 (1) 1 1 (1)
Admin Support
Tech
(1)
113
DEPARTMENT: Mayor (03)
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Allan Ekberg POSITION: Mayor
Description:
The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and
employees as set forth by RCW 35A.12.100. The Mayor has general supervision of the administration of
all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City
Council a proposed budget and to serve as the official and ceremonial head of the City. The Mayor is
assisted in all of his duties by the City Administrator. The Mayor's Office encompasses Administration,
the City Attorney's Office, the City Clerk's Office, Communications & Government Relations, Economic
Development and Human Services.
2015 -2016 Accomplishments
♦ Broadened implementation of the City's Strategic Plan by expanding community outreach efforts
city -wide including door -to -door surveys in the Allentown, McMicken neighborhoods and several
multi - family housing units, holding a public safety forum and open house events regarding the
2017 -2018 budget and the Public Safety Plan. Strategic Goal 4 1Priorities 4 & 5.
♦ Continued emphasis on economic development including demolition of the motels on Tukwila
International Boulevard, initiation of construction on Tukwila Village and Washington Place, and
launching the Southcenter Marketing Partnership. Strategic Goal 1 1Priority 1.
♦ Improved internal and external communications with Tukwila's stakeholders with the
implementation of the City's communications plan including regular meetings with the Tukwila
School District, collaborative support for Career Day and joint Mayor /School Superintendent
community events. Strategic Goal 5 1Priority 1.
♦ Continued emphasis on development as a high - performing and effective organization promoting
Lean training, cultural competency, process improvements and performance measures.
Strategic Goal 4.
♦ Improved community livability through increased focus on residential speeding issues, launching
Tukwila Works and enhanced Code Enforcement efforts. Strategic Goal 1 1Priority 2
♦ Began implementation of the Housing Element of the Comprehensive Plan. Strategic Plan
2 1Priority 1.
♦ Successful Public Information Campaign regarding a voter approved public safety bond measure
on the November 2016 ballot. Strategic Goals 2, 4 & 5.
♦ Expansion of the Digital Records Center to include permit records, eliminating a high - volume of
formal public records requests for permit documents. Strategic Goal 4.
♦ Continued to leverage community resources and partnerships to generate solutions that
contribute to a thriving community. Strategic Goal 2 1Priority 1.
2017 -2018 Outcome Goals
♦ Continued implementation of the Housing Element of the Comprehensive Plan with four main
focus areas: Housing Type /Options, Housing Conditions, Affordability, and Homelessness.
Strategic Goal 2 1Priority 2
♦ Continued focus on community livability. Strategic Goal 1 1Priorities 1 & 2.
♦ Implementation of the Public Safety Plan. Strategic Goals 2, 4 & 5.
♦ Continued emphasis on economic development including the creation and implementation of a
comprehensive economic development plan, creation of a strategy for city owned properties
including the motel sites on Tukwila International Boulevard and implementation of the
114
Southcenter Marketing Partnership's day marketing campaign to promote Tukwila businesses to
Puget Sound residents. Strategic Goal XPriority 1.
♦ Continued enhancement of the City's communications efforts and identifying new ways to reach
the broad and diverse Tukwila community to realize more effective, two -way communications with
constituents. Strategic Goal 5 1Priority 1.
♦ Continued enhancement of the City's Public Records program including Phase 2 of the Microfilm
to Digital Projectwhich will add SEPNEPIC permit records from 1991 -2009 to the Digital Records
Center. Strategic Goal 4
♦ Continued enhancement of the City's Human Services program in partnership with regional
agencies and organizations to meet the needs of all residents. Strategic Goal2 /Priority 1.
2017 -2018 Indicators of Success
♦ Continued implementation of Strategic Plan goals including increased partnerships between the
City, businesses, non - profits, and regional organizations, as well as enhanced leadership by staff
ensuring that City policies and practices reflect Tukwila's diverse community.
♦ Residents, business owners and employees report a higher level of communications from the City
and have a better understanding of key city issues.
♦ Improvement of the public records request process resulting in a reduction of time spent fulfilling
requests.
115
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement.
Services. Several changes were made to this category. REACH after school program costs of $100,000
were transferred from the Mayor's department to the Recreation department. Special Matters was
reduced $55,000 to reflect actual costs. Other line items were changed or reallocated but the net effect
is minor. Overall, Professional Services lines were reduced a total of $195,900 to reflect actual usage.
Expenditure Summary
Mayor .
Expenditures By Division
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Administration
$ 1,474,198
$ 1,336,709
$ 1,438,259
$ 1,437,025
$ 1,451,913
$ 1,470,084
1.041/.
1.25%
Economic Development
35,749
452,501
478,233
546,456
374,141
381,891
- 31.53%
2.07%
City Clerk
625,629
609,461
759,032
694,914
762,872
779,453
9.78%
2.17%
Communications
289,759
424,253
417,740
425,350
629,026
643,731
47.88%
2.34%
Human Services
812,838
770,677
832,963
854,012
763,515
770,379
- 10.60%
0.90%
Attorney (Contracted)
515,908
591,440
600,814
778,418
716,955
733,185
-7.90%
2.26%
Court Defender
228,871
456,012
475,180
477,000
477,000
477,000
0.00%
0.00%
Equity & Diversity Commission
1,886
730
3,230
3,200
3,200
3,200
0.00%
0.00%
Sister Cities Committee
-
-
5,538
6,475
6,475
6,475
0.00%
0.00%
Planning Commission
614
4,172
1,049
3,750
3,750
3,750
0.00%
0.0D%
Arts Commission
12,824
23,086
26,594
26,000
26,000
26,000
0.00%
0.00%
Parks Commission
3,790
4,484
3,620
3,688
3,688
3,688
0.00%
0.00%
Library Advisory Board
3,251
4,555
5,355
5,000
5,000
5,000
0.00%
0.00%
Community Promotion
3,878
4,482
5,196
5,000
5,000
5,000
0.00%
0.00%
Voter Registration Costs
22,362
21,956
1 32,364
1 32,000
32,000
32,000
0.00%
0.00 0/a
Department Total
$ 3,776,446
$ 4,222,066
1 $ 4,572,427
1 $ 4,784,288
$ 4,746,535
$ 4,826,835
-0.79%
1.690/0
Mayor
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 1,348,321
$ 1,446,595
$ 1,447,110
$ 1,471,599
$ 1,567,816
$ 1,597,992
6.54 %
1.92%
Personnel Benefits
441,635
502,182
550,773
532,597
594,540
624,989
11.63%
5.12%
Supplies
59,538
80,625
70,382
71,052
71,044
71,044
- 0.01%
0.00%
Services
1,878,092
2,166,284
2,409,902
2,672,040
2,476,135
2,495,811
- 7.33%
0.79%
Intergovt. Svcs & Taxes
26,240
26,380
37,560
37,000
37,000
37,000
0.00%
0.00%
Capital Outlays
22,619
-
56,700
1 -
-
0.00%
0.00%
Department Total
$ 3,776,446
$ 4,222,066
$ 4,572,427
1 $ 4,784,288
$ 4,746,535
$ 4,826,835
1 -0.79%
1.699/6
116
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Mayor
1
1
$ 104,918 $ 50,879
1
$ 107,016 $ 53,774
City Administrator
1
1
174,250 55,339
1
177,735 58,023
Economic Development Admin
1
1
142,199 35,626
1
145,043 36,957
Executive Assistant
1
1
77,269 35,973
1
78,815 37,991
Economic Dev. Liaison
1
1
104,822 33,175
1
106,919 34,653
Communications Program Manager
1
1
115,255 46,678
1
117,560 49,167
Community Engagement Manager
1
1
110,076 38,752
1
112,278 40,615
Admin Support Coordinator - Comm
2
2
134,413 58,997
2
137,101 62,155
Program Manager
1
1
107,187 33,488
1
109,330 34,931
Admin Support Coordinator
1
1
66,920 33,955
1
68,258 35,893
City Clerk
1
1
101,598 36,966
1
103,630 38,785
Deputy City Clerk
1
1
78,145 23,767
1
79,708 24,802
Admin Support Technician
1
1
58,370 35,425
1
59,537 37,585
Admin Support Coordinator
2
2
133,362 71,032
2
136,030 75,169
Extra Labor
58,500 4,447
58,500 4,447
Overtime
I
1 1
532 41
532 41
Department Total
1 16
1 16 1
$ 1,567,816 $ 594,540
16
1 $ 1,597,992 $ 624,989
117
Expenditure Detail - Supplies, Services, and Other
Supplies include small tools and equipment. Services include travel, equipment replacement and O &M
charges, insurance subscriptions and memberships, among others.
118
Actual
Projected
Budget
Account Name
2014
2015
2016
2016
2017
2018
Salaries
$ 1,331,219
$ 1,435,764
$ 1,433,735
$ 1,460,526
$ 1,508,784
$ 1,538,960
Extra Labor
17,046
10,831
12,802
10,500
58,500
58,500
Overtime
56
-
573
573
532
532
FICA
97,352
105,481
110,726
106,008
112,793
114,961
Pension
120,977
145,845
171,422
156,766
180,721
184,335
Industrial Insurance
4,668
4,877
6,265
6,068
5,746
6,335
Healthcare
218,639
245,979
262,360
263,755
295,280
319,358
Total Salaries & Benefits
1,789,956
1,948,777
1,997,883
2,004,196
2,162,356
2,222,980
Supplies
58,197
62,574
59,510
60,617
65,544
65,544
Small tools
1,341
18,051
10,872
10,435
5,500
5,500
Total Supplies
59,538
80,625
70,382
71,052
71,044
71,044
Professional services
1,444,745
1,751,761
1,814,787
2,100,288
1,820,970
1,837,200
Communication
61,530
54,829
98,026
114,600
112,600
112,600
Travel
23,423
32,656
34,600
36,300
41,550
41,550
Advertising
7,106
7,823
16,228
19,750
19,750
19,750
Operating leases
41,198
29,611
29,787
33,177
41,680
42,126
Repair and maintenance
12,293
8,221
36,726
21,150
33,860
33,860
Miscellaneous
287,796
281,382
379,747
346,775
405,725
408,725
Total Services
1,878,092
2,166,284
2,409,902
2,672,040
2,476,135
2,495,811
Intergovernmental
26,240
26,378
37,560
37,000
37,000
37,000
Excise Taxes
0
2
0
-
-
-
Capital
22,619
-
56,700
-
-
-
Total Other
48,859
26,380
94,261
37,000
37,000
37,000
Total Mayor
$ 3,776,446
$ 4,222,066
$ 4,572,427
$ 4,784,288
$ 4,746,535
$ 4,826,835
118
DEPARTMENT: Mayor's Office (03)
FUND: General
RESPONSIBLE MANAGER: Allan Ekberg
DIVISION: Administration
FUND NUMBER: 000
POSITION: Mayor
Description
The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and
employees as set forth by RCW 35A.12.100. The Mayor has general supervision of the administration of
all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City
Council a proposed budget and to serve as the official and ceremonial head of the City. The Mayor is
assisted in all of his duties by the City Administrator. The Mayor's Office encompasses Administration,
the City Attorney's Office, the City Clerk's Office, Communications & Government Relations, Economic
Development and Human Services.
Expenditure Summary
Mayor - Adrministrati6m,
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
% Chg
Salaries & Wages
$ 655,184
$ 337,408
$ 351,984
$ 349,218
$ 361,437
$ 368,565
3.50%
1.97
Personnel Benefits
191,360
113,821
145,514
121,880
142,546
150,143
16.96%
5.33%
Supplies
27,528
27,646
15,805
17,200
17,200
17,200
0.00%
0.00
Services
573,885
831,454
887,396
911,727
893,730
897,176
-1.97%
0.39
Intergovt. Services & Taxes
26,240
26,380
37,560
37,000
37,000
37,000
0.00%
0.00
Expenditure Total
$1,474,198
$1,336,709
$1,438,259t
$1,437,025
$1,451,913
$1,470,084
1.04%
1.25%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
.Mayor's Office - ;Administration ,
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Mayor
1
1
$ 104,918 $ 50,879
1
$ 107,016 $ 53,774
City Administrator
1
1
174,250 55,339
1
177,735 58,023
Executive Assistant
1
1
77,269 35,973
1
78,815 37,991
Extra Labor
5,000 355
5,000 355
Department Total
1 3
j 3
j $ 361,437 $ 142,546
3
1 $ 368,565 $ 150,143
119
Expenditure Detail - Supplies, Services, and Other
Supplies includes office supplies and meals for meetings. Services include public defender costs,
consulting, travel, memberships, among others; intergovernmental includes election and voter
registration costs, among others.
120
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.03.513.100.31.00 Supplies - Office
$ 24,860 $
23,382
$ 13,500
$ 12,200
$ 12,200
$ 12,200
000.03.513.100.31.43 Supplies - Meeting Meals
2,668
4,204
2,305
5,000
5,000
5,000
Total Supplies
27,528
27,586
15,805
17,200
17,200
17,200
000.03.512.500.41.00 Prof Secs - Public Defender Costs
228,871
456,012
475,180
477,000
477,000
477,000
000.03.513.100.41.01 Prof Svcs -POEL
43,982
34,449
2,860
32,500
-
-
000.03.513.100.41.02 Prof Svcs - Strategic Plan, Washington DC
140,949
152,651
182,225
235,000
180,000
180,000
consultants
000.03.513.100.41.04 Prof Svcs - Scholarships
-
10,000
16,000
-
10,000
10,000
000.03.513.100.41.05 Prof Svcs - Tukwila Pantry donations
-
5,000
10,000
-
-
000.03.511100.42.00 Communication - Telecom chgs
847
361
-
-
-
-
000.03.513.100.43.00 Travel - Travel for NLC, AWC conferences,
17,378
21,527
15,763
16,500
20,000
20,000
SWKC Chamber events, etc.
000.03.513.100.45.00 Rental - Operating Rentals and leases
3,890
2,589
2,596
2,600
2,600
2,600
000.03.513.100.45.94 Rental- Equipment Replacement Fund
2,645
2,888
2,662
2,888
591
591
000.03.513.100.45.95 Rental - Equipment Rental O &M
24,711
12,562
10,989
10,989
22,289
22,735
000.03.513.100.48.00 R &M - Repairs for 1 copier and 2 printers
-
-
3,250
3,250
3,250
3,250
000.03.513.100.49.00 Misc - Community recognition
5,943
5,550
5,600
4,500
5,500
5,500
000.03.513.100.49.01 Misc - Memberships in various national,
state, and local organizations and
56,756
58,155
62,514
60,000
62,000
65,000
subscriptions
000.03.513.100.49.03 Misc - Employee appreciation
7,429
28,077
18,500
11,000
15,000
15,000
000.03.513.100.49.05 Misc - Registrations: AWC and NLC
5,540
2,737
4,500
4,500
4,500
4,500
meetings, other meetings and training
000.03.513.100.49.51 Misc - Carpool subsidies
5,655
3,175
331
6,000
-
-
000.03.513.100.49.56 Misc - Green initiatives
29,290
35,721
74,426
45,000
91,000
91,000
Total Services
573,885
831,454
887,396
911,727
893,730
897,176
000.03.513.100.53.00 Taxes & Assmnts - Excise tax
0
2
0
-
-
-
000.03.514.900.51.00 Intergvmmnti Prof Svcs - Election costs
22,362
21,956
32,364
32,000
32,000
32,000
000.03.573.900.51.00 Intergvmmntl Prof Svcs - Liquor profits
3,878
4,421
5,196
5,000
5,000
5,000
excise tax
Total Intergovernmental
26,240
269380
37,560
37,000
37,000
37,000
Total Supplies, Services and Other
$ 627,653 $
885,420
$ 940,761
1 $ 965,927
$ 947,930
$ 951,376
120
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: Evelyn Boykan
DIVISION: Human Services
FUND NUMBER: 000
POSITION: Program Manager
Description
The mission of Human Services is to support the well -being of Tukwila's residents by assisting residents
to access human services; funding programs to address prioritized gaps and needs; leveraging
community resources and partnerships; and working regionally to generate solutions that contribute to a
thriving community. The office also manages a Minor Housing Repair program.
Expenditure Summary
Mayor,- Human Services
Expenditures By Type
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 168,208 $
170,964
$ 173,149
$ 174,323
$ 175,139
$ 178,621
0.47%
1.99%
Personnel Benefits
54,235
59,326
63,256
61,831
67,518
70,900
9.20%
5.01%
Supplies
1,103
831
1,111
1,688
1,688
1,688
0.00%
0.00%
Services
589,293
539,556
595,448
616,170
519,170
519,170
- 15.74%
0.00%
Expenditure Total
$ 812,838 $
770,677
$ 832,963
$ 854,012
$ 763,515
$ 770,379
- 10.60%
0.90%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Mayor's Office Human Services
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Program Manager
1
1
$ 107,187 $ 33,488
1
$ 109,330 $ 34,931
Admin Support Coordinator
1
1
66,920 33,955
1
68,258 35,893
Extra Labor
500 35
500 35
Overtime
532 41
532 41
Department Total
2
2
$ 175,139 $ 67,518
2
1 $ 178,621 $ 70,900
121
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include referral information for different
community groups, registration, and memberships, among others.
122
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.03.557.201.31.00 Supplies -Office & Operating
$ 1,103 $
831
$ 1,111
$ 1,688
$ 1,688
$ 1,688
Total Supplies
1,103
831
1,111
1,688
1,688
1,688
000.03.557.201.41.00 Prof Secs - Information and Referral: crisis
464,150
451,516
474,820
483,470
383,470
383,470
lines, capacity building; Positive and
Healthy Relationships: mental health
counseling, substance abuse, sexual
abuse, family support services; Support for
Self- Sufficiency: aging in place, legal
support eviction prevention, neighborhood
legal clinics; Safety Net: homeless
shelters, domestic violence support
services, food banks, medical, dental,
financial eviction prevention.
000.03.557.201.42.00 Communication - Telecom
12
-
-
-
-
-
000.03.557.201.43.00 Travel - Parking for various meetings -
184
99
248
500
500
500
regional and sub - regional
000.03.557.201.49.00 Misc - Associations, registrations,
21,443
1,376
1,141
1,700
4,700
4,700
professional development, translation,
childcare
000.03.557.201.49.01 Misc - Human Services Commission mtgs,
103,504
86,565
119,239
130,500
130,500
130,500
food, program registrations, materials
Total Services
589,293
539,556
5959448
616,170
519,170
519,170
Total Supplies, Services and Other
$ 590,396 $
540,386
$ 596,558
$ 617,858
$ 520,858
$ 520,858
122
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
DIVISION: Sister Cities Committee
FUND NUMBER: 000
POSITION: City Administrator
Description
The Sister Cities Committee was created in 1984. Budgeted funds are intended to enhance cultural
education and experiences including funding travel and registration expenses for local youth.
Expenditure Summary
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include translation services, tour planning,
registrations, among others.
.Mayor- Sister Cities,Committee
Actual
Projected
Budget
2016 -17 2017 -18
Expenditures By Type
2014 2015
2016
2016 2017 2018
%Chg %Chg
Supplies
$ $
$ 425
$ 425 $ 425 $ 425
0.00% 0.00%
Services
000.03.513.204.41.00 Prof Svcs - Translation services, tour
5,113
6,050 6,050 6,050
0.00% 0.00%
Expenditure Total
$ $
$ 5,538
$ 6,475 $ 6,475 $ 6,475
0.00% 0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include translation services, tour planning,
registrations, among others.
.Mayor- Sister Cities,Committee
123
Actual
Projected
Budget
Account Number
2014 2015
2016
2016 2017 2018
000.03.513.204.31.00 Supplies - Office & Operating
$ $
$ 425
$ 425 $ 425 $ 425
Total Supplies
425
425 425 425
000.03.513.204.41.00 Prof Svcs - Translation services, tour
500
500 500 500
planning agency fees
000.03.513.204.43.00 Travel
4,113
5,050 5,050 5,050
000.03.513.204.49.00 Misc - Registrations
500
1 500 500 500
Total Services
5,1131
6,050 6,050 6,050
Total Supplies, Services and Other
$ $
$ 5,5381$
6,475 $ 6,475 $ 6,475
123
DEPARTMENT: Mayor (03) DIVISION: Planning Commission
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: David Cline POSITION: City Administrator
Description
The Planning Commission consists of seven members. The mission of the Planning Commission is to
conduct public hearings on and decide land use applications or forward recommendations to the City
Council. The Planning Commission also serves as the Board of Architectural Review, which reviews the
design of commercial and multi - family developments. It also reviews and makes recommendations
regarding the Comprehensive Plan and Zoning Regulations.
Expenditure Summary
Mayor - Plannin #'6mmiss1on'
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include travel, registration memberships,
among others.
Mayor = Plannina Commission
Actual
Projected
Budget
2016 -17
2017 -18
Expenditures By Type
2014
2015
2016
2016
2017
2018
%Chg
%Chg
Supplies
$ 574 $
347
$ 99
$ 2,250
$ 1,000
$ 1,000
- 55.56%
0.00%
Services
40
3,825
950
1,500
2,750
2,750
83.33%
0.00%
Expenditure Total
$ 614 $
4,172
1 $ 1,049
1 $ 3,750
$ 3,750
$ 3,750
0.00%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include travel, registration memberships,
among others.
Mayor = Plannina Commission
124
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.03.558.600.31.00 Supplies - Office & Operating
$ 574 $
347
$ 99
$ 2,250
$ 1,000
$ 1,000
Total Supplies
574
347
99
2,250
1,000
1,000
000.03.558.600.43.00 Travel - Meals, mileage, parking for State
-
-
500
500
500
500
APA conference, training, meetings
000.03.558.600.49.00 Misc - APA memberships for 7
40
3,825
450
1,000
2,250
2,250
commissioners, plus misc expenses
Total Services
1 40
3,825
1 950
1,500
2,750
2,750
Total Supplies, Services and Other
1 $ 614 $
4,1721$
1,0491$
3,750
$ 3,750
$ 3,750
124
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
DIVISION: Equity & Diversity Comm.
FUND NUMBER: 000
POSITION: City Administrator
Description
The City of Tukwila will identify and implement strategies to involve more families and children of color
and other diverse populations in school and community activities. These strategies include:
♦ Promote education and understanding that accepts, appreciates, and celebrates diversity, and
strives to eliminate prejudice and discrimination in the Tukwila community.
♦ Provide information, communication, and forums for better understanding and acceptance of
ethnic and cultural differences.
♦ Bring together all citizens for the purpose of making them feel welcome and part of the community.
The Commission is made up of nine members appointed by the Mayor and confirmed by the City Council.
Expenditure Summary
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include program costs including grants, among
others.
Mavor - Eduity & Diversity Commission,
Account Number
Actual
Projected
Budget
2016 -17 2017 -18
Expenditures By Type
2014 2015
2016
2016 2017 2018
%Chg %Chg
Supplies
$ - $ 480
$ 1,200
$ 1,200 $ 1,200 $ 1,200
0.00% 0.00%
Services
1,886 250
2,030
2,000 2,000 2,000
0.00% 0.00%
Expenditure Total
$ 1,886 $ 730
$ 3,230
$ 3,200 $ 3,200 $ 3,200
0.00% 0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include program costs including grants, among
others.
Mavor - Eduity & Diversity Commission,
Account Number
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
000.03.513.203.31.00 Supplies - Office & Operating
$ $
480
$ 1,200
$ 1,200
$ 1,200
$ 1,200
Total Supplies
480
1,200
1,200
1,200
1,200
000.03.513.203.49.00 Misc - Equity & Diversity Commission
program costs including grants
1,886
250
2,030
2,000
2,000
2,000
Total Services
1,886
250
2,030
2,000
2,000
2,000
Total Supplies, Services and Other
$ 1,886 $
730
1 $ 3,230
1 $ 3,200
$ 3,200
$ 3,200
125
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
DIVISION: Arts Commission
FUND NUMBER: 000
POSITION: City Administrator
Description
The mission of the Tukwila Arts Commission is to promote all artistic and cultural activities within the City
for the ultimate enjoyment of visual and performing arts by our residents, businesses, and visitors.
Expenditure Summary
Mayor - Arts Cbmmissibn
Expenditure Detail - Supplies, Services, and Other
Supplies include office supplies and small tools. Services include advertising, grants, repair &
maintenance of art work, memberships, and registrations, among others.
Mayor- -Arts Commission ;,
Actual
Projected
Budget
2016 -17
2017 -18
Expenditures By Type
2014
2015
2016
2016
2017
2018
%Chg
%Chg
Supplies
$ 1,526 $
6,108
$ 12,709
$ 9,035
$ 9,035
$ 9,035
0.00%
0.00%
Services
11,298
16,977
13,885
16,965
16,965
16,965
0.00%
0.00%
Expenditure Total
$ 12,824 $
23,086
$ 26,594
$ 26,000
$ 26,000
$ 26,000
0.00%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies include office supplies and small tools. Services include advertising, grants, repair &
maintenance of art work, memberships, and registrations, among others.
Mayor- -Arts Commission ;,
126
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.03.573.200.31.00 Supplies - Office & Operating
$ 1,526 $
617
$ 3,431
$ 1,000
$ 1,000 $
1,000
000.03.573.200.31.01 Supplies - Banner
-
127
3,103
3,100
8,035
8,035
000.03.573.900.31.01 Supplies - Centennial Celebration
60
-
-
-
-
000.03.573.200.35.00 Small Tools - Instruments
-
5,364
6,175
4,935
-
-
Total Supplies
1,526
6,169
12,709
9,035
9,035
9,035
000.03.573.200.41.01 Prof Secs - Rainier Symphony
7,000
7,000
7,000
7,000
7,000
7,000
000.03.573.200.41.03 Prof Secs - Cultural Education Grant
2,000
6,395
1,873
5,000
5,000
5,000
support for All Nations Cup performances
000.03.573.200.44.00 Advertising - Tukwila Days, All Nations
348
-
51
450
450
450
Cup, Recycled Art Show & Rotating Art
Exhibit
000.03.573.200.45.00 Rental - Equipment rentals for art shows
-
500
500
-
-
(Tukwila Days and Recycled Art Show)
000.03.573.200.48.00 R &M - Care of artwork
-
-
2,500
2,500
2,500
2,500
000.03.573.200.49.00 Misc - Memberships, training and
1,950
3,582
1,961
1,515
2,015
2,015
workshops
Total Services
1 11,298
16,977
13,885
16,965
16,965
16,965
Total Supplies, Services and Other
1 $ 12,824 $
23,146
1 $ 26,594
1 $ 26,000
$ 267000 $
26,000
126
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
DIVISION: Parks Commission
FUND NUMBER: 000
POSITION: City Administrator
Description
The Parks Commission's foremost responsibility is to advise the Administration and City Council about
recreation services and park - related issues, such as land acquisition, development, expansion, and
operation.
The Parks Commission typically reviews proposed fees and charges and hosts meetings for neighbors
of proposed parks.
Expenditure Summary
Maygr -Parks Coirr►nlsslon
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include memberships, registrations, among
others.
Mayor -Parks Commission
Account Number
Actual
2015
Projected
2016
Budget
2018
2016 -17
2017 -18
Expenditures By Type
2014
2015
2016
2016
2017
2018
%Chg
%Chg
Supplies
$ 2,050 $
3,269
$ 1,800
$ 1,688
$ 1,688
$ 1,688
0.00%
0.00%
Services
1,741
1,215
1,820
2,000
2,000
2,000
0.00%
0.00%
Expenditure Total
$ 3,790 $
4,484
$ 3,620
$ 3,688
$ 3,688
$ 3,688
0.00%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include memberships, registrations, among
others.
Mayor -Parks Commission
Account Number
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
000.03.576.800.31.00 Supplies - Office & Operating
$ 2,050 $
3,269
$ 1,800
$ 1,688 $
1,688 $
1,688
Total Supplies
2,050
3,269
1,800
1,688
1,688
1,688
000.03.576.800.49.00 Misc - Memberships, training and
workshops
1,741
1,215
1,820
2,000
2,000
2,000
Total Services
1,741
1,2151
1,820
2,000
2,000
2,000
Total Supplies, Servicesand Other
$ 3,790 $
4,4841$
3,6201$
3,688 $
3,688 $
3,688
127
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
DIVISION: Library Advisory Board
FUND NUMBER: 000
POSITION: City Administrator
Description
The Library Advisory Board meets monthly on library issues and serves in an advisory role to the City
Council. Board members continually work for better library services for the citizens of Tukwila.
Expenditure Summary
Mayor -,L1brqry4qy1soryBoard
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies.
Mayor T, ibrar ;Advisory Board' ,,,,,,"',,,,,,
Account Number
Actual
Projected
Budget
2016-17 2017-18
Expenditures By Type
2014 2015
2016
2016 2017 2018
%Chg %Chg
Supplies
$ 3,251 $ 3,706
$ 5,355
$ 5,000 $ 5,000 $ 5,000
0.00% 0.00%
Services
- 849
-
- - -
5,000
Expenditure Total
$ 3,251 $ 4,555
, $ 5,355
$ 5,000 $ 5,000 $ 5,000
0.00% 0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies.
Mayor T, ibrar ;Advisory Board' ,,,,,,"',,,,,,
Account Number
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
000.03.572.210.31.00 Supplies - Office & Operating
$ 3,251 $
3,706
$ 5,355
$ 5,000
$ 5,000 $
5,000
Total Supplies
3,251
3,706
5,355
5,000
5,000
5,000
000.03.572.210.41.00 Travel - Parking, mileage
-
849
-
-
-
-
Total Services
849
.
I -
Total Supplies, Services and Other
$ 3,251 $
4,555
1 $ 5,355
1 $ 5,000
$ 5,000 $
5,0001
128
DEPARTMENT: Mayor (03) DIVISION: City Clerk
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Christy O'Flaherty POSITION: City Clerk
Description
The purpose of the City Clerk's Office is to provide to the public a point of access for specific municipal
service functions as the official records depository and archivist for the City. This office manages the
retention and retrieval of all official City records, oversees administration of City Council meetings,
including agenda coordination and development and preparation of the official minutes. Other
responsibilities include oversight of the imaging system, automating legislative history, public records
requests, providing reception and telephone answering services for the City, recording contracts and
agreements, issuing pet licenses, and providing notary services. City Clerk staff also participate in local,
state, and international associations relative to their positions.
Expenditure Summary
Mayor - q ty,Clerk '
Expenditures By Type
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 354,714 $
360,324
$ 364,883
$ 367,692
$ 406,475
$ 413,905
10.55%
1.83%
Personnel Benefits
136,336
145,320
157,401
155,854
169,869
179,020
8.99%
5.39%
Supplies
9,207
10,549
12,006
10,308
12,308
12,308
19.40%
0.00%
Services
102,753
93,268
168,042
161,060
174,220
174,220
8.17%
0.00%
Capital Outlays
22,619
-
56,700
1 -
-
0.00%
0.00%
Expenditure Total
$ 625,629 $
609,461
$ 759,032
1 $ 694,914
$ 762,872
$ 779,453
1 9.78%
2.17%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Mayor's Office - City clerk-
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
City Clerk
1
1
$ 101,598 $ 36,966
1
$ 103,630 $ 38,785
Deputy City Clerk
1
1
78,145 23,767
1
79,708 24,802
Admin Support Technician
1
1
58,370 35,425
1
59,537 37,585
Admin Support Coordinator
2
2
133,362 71,032
2
136,030 75,169
Extra Labor
35,000 2,678
1
35,000 2,678
Department Total
5
5
$ 406,475 $ 169,869
r 5
$ 413,905 $ 179,020
129
Expenditure Detail - Supplies, Services, and Other
Supplies include office and operating supplies. Services include City -wide advertising, postage, security
for records center, memberships, and registrations, among others.
130
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.03.514.300.31.00 Supplies - Office & Operating all stations
$ 9,207 $
10,549
$ 12,006
$ 10,308
$ 12,308
$ 12,308
000.03.514.300.31.90 Supplies - Central
-
-
-
-
-
-
Total Supplies
9,207
10,549
12,006
10,308
12,308
12,308
000.03.514.300.41.00 Prof Svcs -
2,042
4,068
4,746
6,000
6,000
6,000
000.03.514.300.42.00 Communication - Security Alarm for
605
575
589
600
600
600
Records Ctr
000.03.514.300.42.02 Postage - City -wide postage
58,142
47,971
62,437
72,000
72,000
72,000
000.03.514.300.43.00 Travel - Travel to WMCA, IIMC, ARMA
3,522
2,851
6,456
5,500
5,500
5,500
conf. , CIVIC & MMC and laser fiche tmgs
000.03.514.300.44.00 Advertising - City -wide advertising - public
6,298
7,477
9,177
12,300
12,300
12,300
hearings, call for bids, RFP /RFQs,
auctions
000.03.514.300.45.00 Rental - Postage meter lease -
7,651
7,656
6,975
10,100
10,100
10,100
software /hardware upgrades
000.03.514.300.48.00 R &M - Copiers, laser fiche, agenda
7,837
8,221
27,576
12,000
24,710
24,710
management program
000.03.514.300.49.00 Misc - Memberships /Training - WMCA,
3,520
2,183
16,271
6,200
6,200
6,200
IIMC, ARMA, King County Clerks
000.03.514.300.49.01 Printing - Business cards
-
-
100
100
100
100
000.03.514.300.49.02 Microfilming, Imaging - City -wide
8,006
6,881
28,804
31,529
31,529
31,529
microfilming, records purging, digitization
of microfilmed does
000.03.514.300.49.04 Recorded Documents - City -wide recording
4,300
4,300
4,300
4,300
4,300
4,300
of documents
000.03.514.300.49.08 Credit Card Fees - PPI credit card fees
830
1,085
612
1 431
881
881
Total Services
102,753
939268
168,042
161,060
174,220
174,220
000.03.514.300.64.00 Capital - Laserfische upgrades
22,619
-
56,700
-
-
-
Total Other
22,619
56,700
-
-
Total Supplies, Services and Other
$ 134,579 $
103,817
$ 236,748
$ 171,368
$ 186,528
$ 186,528
130
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: Derek Speck
DIVISION: Economic Development
FUND NUMBER: 000
POSITION: Econ. Dev. Administrator
Description
The Economic Development division of the Mayor's Office leads the City's business retention
attraction and marketing efforts, facilitates commercial real estate development, and serves as
a general liaison to the business community. The Division manages real estate related projects,
urban renewal, tourism and marketing.
Expenditure Summary
Mayor -,Economic.Development
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016-17
%Chg
2017-18
%Chg -
Salaries & Wages
$ $ 336,749
$ 317,651
$ 337,907
$ 255,021
$ 259,962
-24.53%
1.94%
Personnel Benefits
92,536
85,555
95,141
69,370
72,179
-27.09%
4.05%
Supplies
527 438
2,665
4,658
1,000
1,000
-78.53%
0.00%
SenAces
35,221 22,779
1 72,362
1 108,750
48,750
48,750
1 - 55.17%
0.00%
Expenditure Total
$ 35,749 $ 452,501
1 $ 478,233
1 $ 546,456
$ 374,141
$ 381,891
1 -31.53%
2.079
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Mayoift:,0ffice - tcorllbrr;ip,D00/qp
*6nt
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Economic Development Admin
1
1
$ 142,199 $ 35,626
1
$ 145,043 $ 36,957
Project Development Manager
1
0
- -
0
- -
Economic Dev. Liaison
1
104,822 33,175
1
106,919 34,653
Extra Labor
8,000 569
8,000 569
iDepartment Total
2
2
$ 255,021 $ 69,3701
2
1 $ 259,962 $ 72,179
131
Expenditure Detail - Supplies, Services, and Other
Supplies include office and operating supplies. Services include marketing, advertising, memberships
and registrations, among others.
,Manor Economic beve%pment .
132
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.03.558.700.31.00 Supplies -Office and Operating
$ 527 $
438
$ 2,665
$ 4,658
$ 1,000 $
1,000
Total Supplies
527
438
2,665
4,658
1,000
1,000
000.03.558.700.41.00 Prof Svcs - Economic Development Plan
21,437
5,500
46,100
82,500
16,000
16,000
Initiative, SKCEDI: Small Business
Development Center, Southside Alliance,
Southcenter Marketing Partnership,
Chamber of Commerce, Misc Prof Svcs
000.03.558.700.43.00 Travel - Meals, mileage, and training
565
4,747
4,262
6,250
6,000
6,000
000.03.558.700.44.00 Advertising - Marketing info and materials
460
346
2,000
2,000
2,000
2,000
000.03.558.700.49.00 Misc - EDC of Seattle /King County,
12,759
12,185
20,000
18,000
24,750
24,750
website improvements, NW Properties
website, Tuk Int'I Blvd
Total Services
35,221
22,779
72,362
108,750
48,750
48,750
Total Supplies, Services and Other
$ 35,749 $
23,216
$ 75,027
$ 113,408
$ 49,750 $
49,750
132
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: Rachel Bianchi
DIVISION: Communications
FUND NUMBER: 000
POSITION: Comm. & Gov't Rel. Mgr.
Description
The Communications Division in the Mayor's Office is responsible for ensuring accurate, timely
and effective communications with Tukwila's residents, businesses, visitors and employees, as
well as the media. The Communications Division supports every City department to inform
stakeholders of key issues and events, and to help find and tell the great stories within the City
of Tukwila. Serving a diverse community, the Division ensures a broad use of communication
methods and encourages two -way communications and feedback, with the goal of encouraging
a true conversation within our community.
Expenditure Summary
4aypr -,C' municafions
Expenditures By Type
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 166,955 $
238,793
$ 238,142
$ 242,459
$ 364,745
$ 371,939
50.44%
1.97%
Personnel Benefits
59,299
90,969
98,846
97,891
144,782
152,291
47.90%
5.19%
Supplies
9,579
21,725
13,378
14,500
14,500
14,500
0.00%
0.00%
Services
53,927
72,765
67,374
1 70,500
105,000
1 05,000
48.9406
0.00%
Expenditure Total
$ 289,759 $
424,253
1 $ 417,740
1 $ 425,350
$ 629,026
$ 643,731
47.88%
2.34%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Mayors Office - Gommunieations
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Communications Program Manager
1
1
$ 115,255 $ 46,678
1
$ 117,560 $ 49,167
Community Engagement Manager
1
1
110,076 38,752
1
112,278 40,615
Admin Support Coordinator - Comm
2
2
134,413 58,997
2
137,101 62,155
Extra Labor
5,000 355
5,000 355
Department Total
j 4
4
$ 364,745 $ 144,782
4
1 $ 371,939 $ 152,291
133
Expenditure Detail - Supplies, Services, and Other
Professional services and contracts in the Communication division include travel, advertising, equipment
replacement and O &M charges, membership, and registrations, among others.
134
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.03.518.110.31.00 Supplies - Office & Operating
$ 8,238 $
9,038
$ 8,681
$ 9,000
$ 9,000
$ 9,000
000.03.518.110.35.00 Small Tools & Minor Equipment - Video
1,341
12,687
4,697
5,500
5,500
5,500
equipment, etc
Total Supplies
9,579
21,725
13,378
14,500
14,500
14,500
000.03.518.110.41.00 Prof S\cs - Website assistance
26,152
35,032
2,500
2,500
35,000
35,000
000.03.518.110.42.00 Communication - Postage, translation,
1,924
5,922
35,000
40,000
40,000
40,000
banners, etc
000.03.518.110.43.00 Traeel - Mileage, parking, othertravel for
1,774
3,432
3,259
2,000
4,000
4,000
events
000.03.518.110.44.00 Advertising - Tukwila Reporter
-
-
5,000
5,000
5,000
5,000
000.03.518.110.45.00 Rental - Video equipment
2,302
3,916
3,965
4,000
4,000
4,000
000.03.518.110.48.00 R &M - Misc equipment as needed
4,457
-
2,000
2,000
2,000
2,000
000.03.518.110.49.00 Misc - Memberships, training and
17,318
18,745
5,000
5,000
5,000
5,000
workshops
000.03.518.110.49.01 Misc - Memberships, dues and
-
125
2,650
1,500
8,000
8,000
subscriptions
000.03.518.110.49.03 Misc - Printing and Binding
5,442
6,000
6,500
-
-
000.03.518.110.49.05 Misc - Registrations
-
150
2,000
2,000
2,000
2,000
Total Services
53,927
72,765
67,374
70,500
105,000
105,000
Total Supplies, Services and Other
$ 63,506 $
94,490
$ 80,752
$ 85,000
$ 119,500
$ 119,500
134
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: Rachel Turpin
DIVISION: Attorney
FUND NUMBER: 000
POSITION: Contract City Attorney
Description
The mission and primary function of the City Attorney's Office is to provide legal advice and
counsel to the City Administration and City Council, to prosecute persons cited into Tukwila
Municipal Court, to defend the City against claims and suits, and to approve contracts as to legal
form.
Expenditure Summary
waydr� -: gtpey(gdptracteti)
Expenditures By Type
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 3,261 $
2,358
$ 1,302
$
$ 5,000
$ 5,000
$ 3,8301
0.00%
Personnel Benefits
405
210
201
5,527
455
455
6,000
0.00%
Supplies
4,193
5,527
3,830
3,100
6,000
6,000
93.55%
0.00%
Services
508,049
583,345
595,482
775,318
705,500
721,730
-9.01%
2.30%
Expenditure Total
$ 515,908 $
591,440
1 $ 600,814
$ 778,418
$ 716,955
$ 733,185
-7.90%
2.26%
Expenditure Detail - Supplies, Services, and Other
Supplies include office supplies. Services include instructor fees, travel, equipment replacement and
O &M charges, membership, and registrations, among others.
Mayor Attorney (Contr4i6t6d)' .
135
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.06.515.300.31.00 Supplies - Office
$ 4,193
$ 5,527
$ 3,8301
$ 3,100
$ 6,000
$ 6,000
Total Supplies
4,193
5,527
3,830
3,100
6,000
6,000
000.06.515.300.41.00 Prof Svcs - Public Records Request
2,030
27,651
77,649
92,000
10,000
10,000
initiative, courier and other services
000.06.515.300.41.01 Prof Svcs - Contracted attorney services
318,907
324,210
263,185
350,406
361,000
371,830
000.06.515.300.41.02 Prof Svcs - Prosecution services
119,603
150,876
133,689
121,412
180,000
185,400
000.06.515.300.41.03 Prof Svcs - Special matters
67,622
80,551
116,459
205,000
150,000
150,000
000.06.515.300.42.00 Communication
-
-
-
2,000
-
-
000.06.515.300.45.00 Rental - Water cooler rental
2,100
2,100
2,100
2,100
000.06.515.300.48.00 R &M - Copier maintenance and repairs
-
-
1,400
1,400
1,400
1,400
000.06.515.300.49.00 Misc - Printing of specialized forms and
(113)
57
999
1,000
1,000
1,000
other misc. expenses
Total Services
508,049
583,345
595,482
775,318
705,500
721,730
Total Supplies, Services and Other
$ 512,242
$ 588,872
$ 599,312
1 $ 778,418
$ 711,500
$ 727,730
135
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136
DOLLARS BUDGETED BY THOUSANDS
400
Human Services Budget 1997 - 2016
350 -
300
250
200
150
100
50
$298,000
$305,000
$317,000
15.2%
Increase
$365,170
From 1997 - 2016 the increase is the
equivalent to an average annual rate of 1.08%
0 - - -
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
138
City of Tukwila - Class Specification Bulletin
Community Engagement Manager
CITY OF TUKWILA
Established Date: Aug 8, 2016
Revision Date: Aug 12, 2016
FLSA:
Exempt
Bargaining Unit: Non - Represented
SALARY RANGE
$7,280.00 - $8,918.00 Monthly
Page 1 of 2
Class Code:
4024
DESCRIPTION:
Under the direction of the Communications /Government Relations Manager, performs a variety of
project work and community outreach strengthening connections with different communities and
organizations. This is a stand -alone classification
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Develops, implements, and coordinates various projects and activities as assigned. May be
responsible for managing consultant contracts.
• Serves as a community engagement liaison and represents the City at large as well as the
Mayor's Office to convey information across a broad range of stakeholders and issues. Provides
community perspectives back to the City to inform and shape planning and strategic processes.
• Advises the City Administrator and Mayor on issues and developments of Citywide goals,
objectives and work plans.
• Manages the City's Community Connectors program, including developing new connectors in
Tukwila's youth and senior communities.
• Serves as lead liaison to the School Districts.
• Manages the City of Tukwila Works program (a web and app based reporting tool for residents
and other stakeholders).
• Provides assistance with other Communication team members to create effective outreach
materials (e.g. social media posts, blog posts, newsletter articles, etc.)
• Maintains reasonable, predictable, and regular attendance during the standard work week.
KNOWLEDGE. SKILLS AND ABILITIES:
KNOWLEDGE (position requirements at entry):
• General municipal operations and structure;
• Principles, practices, procedures and theories related to the field;
• Research methods, report writing, group and meeting facilitation techniques, and the
organization and presentation of oral reports;
• Federal, state and local laws; policies and regulations pertaining to assigned programs;
• English usage, spelling, grammar and punctuation;
• Budgeting principles and processes.
9/21/2016 9/2 Nfl 6
CityofTukwilD - Clasm Specification Bulletin
SKILLS (position requirements at entry):
Page 2n[2
• Operating personal computers and utilizing computer applications and software;
• Making and implementing sound decisions and exercising judgment in solving complex
problems;
• Project Management skill in setting priorities; organization and follow-through
• Strong analytical skill in writing and oral presentations;
• Developing and implementing programs, policies, and/or procedures to achieve specific goals
and objectives;
• Community organizing and event planning;
• Working effectively onseveral projects concurrently;
• Establishing and maintaining effective working relationships with all stakeholders including
Council, staff, residents, businesses, community groups, service providers and others; and
• Communicating effectively, both orally and in writing;
• Ability to work non-standard hours, including evenings and weekends.
EDUCATION EXPERIENCE AND OTHER REQUIREMENTS:
TRAINING, EXPERIENCE AND LICENSING REQUIREMENTS (Position requirements at entry):
Bachelor's degree in Public Administration, Business Administration or a related field and 5 years of
progressively responsible experience in a highly complex public-service organization, or an equivalent
combination of education and experience to provide sufficient evidence of the successful performance
of the essential elements of the job such as those listed above.
A valid State of Washington driver's license.
Desired Qualifications:
Ability to speak and/or understand Spanish or Somali languages
Passion for public service and social equity
Experience working with diverse communities
PHYSICAL ACTIVITY/ REQUIREMENTS:
Positions in this class typically require: stooping, kneeling, crouching, reaching, mobility, fingering,
and grasping, talking, seeing, hearing and repetitive motions.
Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force
frequently toconstantly life, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting, most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met. Some positions may require
greater periods of walking and/or standing.
H016 9/21/2016
Community Engagement Manager Proposed Work Plan
In coordination with the Communications and Government Relations Manager, the
Community Engagement Manager will develop a final work plan including deliverables
and timeline. Once the work plan has been finalized it will be presented to Council. It is
expected that the work plan will include the components below:
• Strengthen the role of the Community Connectors program in the City — working
with City partners to expand the number of Connectors representing different
communities and ensure the program meets the goals of the City to enhance
input from various sectors of the Tukwila community.
• Staff the Equity and Diversity committee — working with the committee members
and other individuals, enhance the role and scope of this committee to ensure
the City is meeting its equity and diversity goals.
• Expand the relationship with the school districts — this long-term, broad outreach
includes working with the districts to develop City internships, job shadow
programs and other ways to expose Tukwila's youth to City jobs and
opportunities. Ultimately, with a successful City internship program, the goal is
for this position to also work with the Tukwila business community to expand
such internships into the private sector as well.
• Manage and expand Tukwila Works — using various outreach efforts, this position
will work to educate residents and other stakeholders on Tukwila Works and
other options people have for reporting issues to City government.
• Represent the City at various community functions — including events, initiatives,
etc.
• Provides assistance to the other members of the Communications team to create
effective outreach materials.
141
142
Finance and Safety Committee Minutes .......................................................................... ............................... September20, 2016
C. Budget Review - Multiple Departments
Pursuant to the process requested by Council earlier this year, sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 2017 -2018 budgets for the
following departments and divisions: Firemen's Pension Fund, Human Resources, Finance,
Mayor's Office Administration, City Attorney, City Clerk, Communications, Economic
Development, Human Services and Boards and Commissions. Committee members
discussed the proposals as detailed in the agenda packet and requested additional supporting
documents as follows.
Mayor's Office, Human Services Division: Chart showing the Human Services budget for the past
20 years. Funding for this division has remained relatively steady and the Committee would like
the full Council to discuss this.
Mayor's Office, Communications Division: Currentjob description and monthly work plan for the
Community Engagement Manager position. The Committee would like a greater understanding
of the goals of this position.
COMMITTEE DISCUSSION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE
WITH REQUESTED DOCUMENTS.
D. 2016 Budget Amendment: Innovation and Technology Services
Staff is seeking Council approval of an amendment increasing the Innovation and Technology
(ITS) Department's 2016 budget by $170,000. $82,000 would go toward Help Desk support from
October through December, allowing ITS staff to spend time on other critical technology needs
such as online registration for Parks and video cameras on Tukwila International Boulevard. The
remaining $88,000 would be used to develop a user portal and persona- driven Information
Technology Service Management (ITSM) to improve service to technology users. Cost savings
from other departments will cover the total amount requested so there will be no impact to the
General Fund. Councilmembers Seal and Robertson spoke in favor of supporting technology
needs with additional funds, mentioning current deficiencies. Councilmember Kruller raised
concerns about the proposals not aligning with recommendations from the Moss Adams IT
assessment that was conducted in 2014. The Committee requested documentation outlining
where the proposed strategy diverges from Moss Adams recommendations. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE WITH
SUPPORTING MATERIAL.
E. Innovation and Technology Services Department Proposed 2017 -2018 Budget
Staff is seeking Council approval of a proposed 2017 -2018 budget for the Department of
Innovation and Technology Services, including an increase of $362,980 in 2017 and $329,980 in
218 as well as additional salary and benefits resulting from the transfer of 3 existing FTEs from
other departments (Police and Public Works). Committee members discussed the proposal and
asked clarifying questions. Chair Seal noted that service efficiencies are needed and the City
should effectively communicate service enhancements to the community. NO
RECOMMENDATION. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE.
143
144
CO uNcm AGENDA SYNOPSIS
---------------------------- - - - - -- Initial r
Meefin
,g Dale Prepared by Ma o r's 4eaE review
09/26/16 VC
1111A T,, VMS WIL I ra I Loki
ITEMNO.
3. F.
145
SPONSOR: VICKY CARLSEN
9/26/16
A(,I "N DA Iri4 m Ti,ri,jJ., Review (1) Technology Services Department 2017-2018 Proposed Budget and (2)
request for additional budget authority to implement City's technology vision.
CATIX',ORY Z Discussion
Alt Date 9126116
❑ Motion
At g Date
❑ Resolution
Alig Dale
❑ Ordinance
Mtg Date
F-113idAxard
Atg Dale
❑ Public Nearing
At g Date
❑ Other
Mig Date
SPONSOR ❑ Council [:]Major [:] HR ❑ DCD Z.Finance [:].Fire ❑ 73' ❑ P&R [:] Police [:] PIVI
SPONSOR'S Council is being asked to review the Technology Services Department 2017-2018 proposed
SUMM,\RY budget as well as the request for additional budget authority to implement the City's
technology vision.
REVIEWED BY ❑ cow mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/20/16 COMMI'17FE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/Ai)mim Finance
COMMIT'I'VE For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPFNDITURI3 REQUIRI-J) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/26/16
MTG. DATE
ATTACHMENTS
9/26/16
Informational Memorandums (2) dated 8/17/16
Draft Technology Services Department 2017 - 2018 Proposed Budget
Minutes from the Finance and Safety Committee meeting 9/20/16
Moss Adams Report
145
146
City of Tukwila
Allan Ekberg, Mayor
TO: Finance and Safety Committee
FROM: Joseph Todd, Director of Technology and Innovation Services
CC: Mayor Ekberg
DATE: August 17, 2016
SUBJECT: Review Preliminary 2017/2018 Budget for Technology and Innovation
Services
ISSUE
Technology and Innovation Services is seeking to provide the committee with a preliminary
review of the departments 2017/2018 budget.
BACKGROUND
Building on the work done with the Moss Adams report and subsequent strategic plan,
Technology and Innovation Services has been busy working the City's IT strategy for the next
three to five years. The Department has identified several improvements for 2017 and 2018 that
will provide improved services to the city.
DISCUSSION
The proposed 2017/2018 budget reflects an increase to Technology Services of approximately
$362,980 in 2017 and $329,980 in 2018 above the 2016 budgeted expenditures, not including
the associated salary and benefits increase resulting from the transfer of three existing FTEs to
Technology Services. This increase reflects the City's need to better invest in technology, and
will allow the Department to implement its strategic plan. This investment will result in better
services for the Tukwila Community.
• In order to modernize the Technology Services Department, free up staff time for other
service- related priorities and ensure that the City's technology infrastructure is sound,
the Administration proposes the following investments: Transition on- premises services
to the cloud to ensure redundancy and scalability of infrastructure, providing more
reliable service for the Tukwila Community.
• Transition helpdesk support to and outside company to allow department staff to focus on
key software roll outs in DCD, Parks and Recreation, PD, FD, Public Works.
• Transition head count from other departments to allow focused support for departments,
with direct benefit to the Tukwila Community.
• Refresh City technology to ensure employees can spend more time on providing services
instead downtime do to substandard computing and communication equipment. This
refresh is a lease option that will ultimately save the City money and time by having the
lessors responsible for all maintenance and replacement.
• Create network redundancy to ensure we have a reliable communications system in place.
• Invest in integrating our GIS applications to support the roll out of the new parks and
recreation online booking and management system, Spillman PD records management
system and the DCD online permitting and licensing.
The efficiencies resulting from 2017/2018 budget will result in directly improved services to the
community of Tukwila.
147
INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
Attached Preliminary Budget Preview
RECOMMENDATION
The Committee is being asked to review the preliminary budget, with a finalized version
forthcoming to a future FS Meeting.
ATTACHMENTS
Attached Preliminary Budget Preview
WA2016 Info Memos\ITS— vision —and —Mission —Memo —Reviewed —5.docx
148
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement. The half -time IT specialist from the Police department was
transferred from Police to this department and increased to a full -time position. A new position of Business
Analyst is added to improve software application integration. Additionally, the GIS specialist in Public
Works department was transferred into this department.
Supplies.
Services. Several changes were made to this category. Cell phone charges from various departments
were transferred to this department. Approximately $32,000 was transferred.
Expenditure & Revenue Summary
Innovation & Technology Services
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 558,000
$ 568,318
$ 710,278
$ 537,172
$ 871,792
$ 889,178
62.29%
1.99%
Personnel Benefits
208,283
214,753
248,809
228,171
365,637
385,103
60.25%
5.32%
Supplies
47,523
98,005
94,857
138,266
6,266
16,266
- 95.47%
159.59%
Services
352,899
330,790
278,478
278,145
740,125
750,125
166.09%
1.35%
Capital Outlays
68,006
34,417
7,286
10,000
43,000
-
330.00%
0.00%
Department Total
$ 1,234,710
$ 1,246,282
$ 1,339,708
$ 1,191,754
$ 2,026,820
$ 2,040,672
70.07%
0.68%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Innovation & Te noiqqy ;Services
Position
Description
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
IT Director
1
1
$ 150,367 $ 48,967
1
$ 153,374 $ 51,299
Systems Administrator
1
1
95,615 43,001
1
97,528 45,370
Senior /Info Technology Specialist
3
3
232,895 114,496
3
237,553 120,979
Database Administrator
1
1
92,952 42,364
1
94,811 44,681
Business Analyst
0
1
110,076 38,752
1
112,278 40,615
GIS Coordinator
0
1
93,263 35,262
1
95,128 37,000
IT System Administrator
0
1
94,123 42,796
1
96,005 45,160
Extra Labor
2,500 -
2,500 -
De pa rtm a nt Tota l
6
9
$871,792 $ 365, 637
9
$ 889,178 $ 385,103
149
Expenditure Detail - Supplies, Services and Other
Supplies include office supplies, computer supplies and network supplies; services include connectivity
services, cell phone services, televising Council meetings, hardware and software maintenance, travel
and training, and registrations, among others. Capital includes capital computer equipment, as needed.
Innovation & Technology Services
150
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.12.518.880.31.00 Supplies -Office & Operating
$ 4,534 $
6,963
$ 3,756
$ 3,500
$ 6,266 $
16,266
000.12.518.880.31.01 Supplies- Repair
-
12
1,982
2,000
-
-
000.12.518.880.31.43 Supplies -Food
657
34
266
000.12.518.880.31.44 Supplies- Training
-
-
500
500
000.12.518.880.35.00 Small Tools & Equip. - Computer parts
26,409
83,093
86,161
87,500
000.12.518.880.35.01 Small Tools - Nextel
-
1,561
1,500
1,500
000.12.518.880.35.02 Small Tools- Network
16,580
5,718
925
43,000
-
-
Total Supplies
47,523
98,005
94,857
138,266
6,266
16,266
000.12.518.880.41.00 Prof Secs - Transition costs, help desk
-
-
-
-
304,686
314,686
sourcing, Puget Sound Access
000.12.518.880.41.01 Prof Svcs - Technical support
82,044
32,450
3,712
1,000
-
-
000.12.518.880.42.00 Communication - connectivity expense,
3,801
10,553
26
7,700
120,900
120,900
repair & maint. for tech. items
000.12.518.880.42.01 Communication - City -wide cell phone
51,608
45,614
44,170
40,000
-
-
service
000.12.518.880.42.02 Communication - telephone charges
55,981
56,923
44,325
60,000
000.12.518.880.42.03 Communication
3,309
-
9,507
-
-
-
000.12.518.880.43.00 Travel - Meals, Parking, Mileage, Lodging
925
342
1,501
1,500
11,500
11,500
for conferences: ACCTS, Active, Accela
000. 1 2.518.880.45.00 Rental - Technology Refresh
39
39
16
-
150,000
150,000
000.12.518.880.45.94 Rental - Equipment Replacement Fund
1,833
1,833
1,833
1,833
1,339
1,339
000.12.518.880.45.95 Rental - Equipment Rental O & M
1,843
1,757
7,110
4,612
2,500
2,500
000.12.518.880.48.00 R &M - Office & Network Equipment
(296)
28,051
4,441
3,000
-
-
000.12.518.880.48.01 R &M - Telephone maintenance
-
-
28,500
28,500
2,000
2,000
000.12.518.880.48.02 R &M - Puget Sound Access (Televise
15,373
-
25,000
25,000
-
-
Council Meeting)
000.12.518.880.49.00 Misc - Computer system component
25,727
29,657
18,596
15,000
-
-
upgrades
000.12.518.880.49.01 Misc - Software new and upgrade
98,959
122,520
87,926
88,000
122,000
122,000
purchases, Microsoft Enterprise License
000.12.518.880.49.02 Misc - Registrations for conferences and
11,028
249
-
-
13,200
13,200
training
000.12.518.880.49.03 Misc - Registrations for conferences and
725
625
315
500
12,000
12,000
training
000.12.518.880.49.44 Misc - Training
-
175
1,500
1,500
-
-
Total Services
352,899
330,790
278,478
278,145
740,125
750,125
000.12.594.180.64.02 Capital - Machinery & equipment
68,006
34,417
7,286
10,000
43,000
-
Total Other
68,006
34,417
7,286
10,000
43,000
-
Total Supplies, Services and Other
$ 468,428 $
463,212
$ 380,621
$ 426,411
$ 789,391 $
766,391
150
TECHNOLOGY SERVICES
CITY OF TUKWILA
BUDGET SUMMARY
PRELIMINARY
ACTUAL YTD AS OF JUNE 30, 2016
9/15/2016 11:06
SUMMARY: OF EXPENDITURES
ACTUAL
PROJECTED
BUDGET
$ CHANGE
% CHANGE
2014
2015
2016.
2016
2017
2018
2016/2017
2017/2018
2016/2017 2017/2018
11 Salaries
527,969
530,282
685,468
534,672
848,621
865,594
313,949
16,972
59%
2%
12 Extra Labor
11,600
14,570
2,244
2,500
2,500
2,500
-
-
0%
0%
13 Overtime
18,431
23,466
22,565
-
-
-
-
-
-
-
15 Holiday Pay
-
-
-
-
-
-
-
-
-
-
21 FICA
40,897
40,854
48,869
38,729
62,051
63,292
23,322
1,241
60%
2%
22 Pension -LEOFF 2
-
-
3,488
-
-
-
-
-
-
-
23 Pension - PERS /PSERS
51,071
57,780
61,606
57,531
102,492
104,542
44,961
2,050
78%
2%
24 Industrial Insurance
1,862
2,878
3,203
2,275
3,178
3,505
903
328
40%
10%
25 Medical & Dental
114,454
113,241
131,643
129,636
194,111
209,832
64,475
15,721
50%
8%
26 Unemployment
-
-
-
-
-
-
-
-
-
-
28 Uniform /Clothing
-
-
-
-
-
-
-
-
-
-
Total Salaries and Benefits
766,282
783,071
959,086
765,343
1,212,954
1,249,266
447,611
36,312
58%
3%
31 Supplies
4,534
7,632
6,272
6,266
6,266
16,266
-
10,000
0%
160%
32 Fuel
-
-
-
-
-
-
-
-
-
-
33 Water Purchased for resale
-
-
-
-
-
-
-
-
-
-
34 Items Purchased for resale
-
-
-
-
-
-
-
-
-
-
35 Small Tools
42,989
90,372
88,585
132,000
-
-
(132,000)
-
-
-
41 Professional Services
82,044
32,450
3,712
1,000
304,686
314,686
303,686
10,000
30369%
3%
42 Communication
114,699
113,091
98,028
107,700
120,900
120,900
13,200
-
12%
0%
43 Travel
925
342
1,501
1,500
11,500
11,500
10,000
-
667%
0%
44 Advertising
-
-
-
-
-
-
-
-
-
-
45 Rentals and Leases
3,715
3,629
8,959
6,445
153,839
153,839
147,394
-
2287%
0%
46 Insurance
-
-
-
-
-
-
-
-
-
-
47 Public Utilities
-
-
-
-
-
-
-
-
-
-
48 Repairs and Maintenance
15,077
28,051
57,941
56,500
2,000
2,000
(54,500)
-
(96)%
0%
49 Miscellaneous
136,439
153,226
108,337
105,000
147,200
147,200
42,200
-
40%
0%
51 Inter - Governmental
-
-
-
-
-
-
-
-
-
-
53 Excise Tax
-
-
-
-
-
-
-
-
-
-
64 Machinery & Equipment
68,006
34,417
7,286
10,000
43,000
-
33,000
(43,000)
330%
-
00 Transfers Out
-
-
-
-
-
-
-
-
-
-
Total Operating Expenditures
468,428
463,212
380,621
426,411
789,391
766,391
362,980
(23,000)
85%
(3)%
Total Expenditures
1,234,710
1,246,282
1,339,708
1,191,754
2,002,345
2,015,657
810,591
13,312
68%
1%
152
City of Tukwila
Allan Ekberg, Mayor
TO: Finance and Safety Committee
FROM: Joseph Todd, Director of Technology and Innovation Services
BY: Rachel Bianchi, Director of Communications and Joseph Todd Director of
Technology and Innovations Services
CC: Mayor Ekberg
DATE: August 17, 2016
SUBJECT: Request for additional budget authority to implement the City's Technology
strategy and vision
ISSUE
Technology Services is seeking permission to increase its 2016 budget by $170,000 in order to
provide additional services.
BACKGROUND
Building on the work done with the Moss Adams report and subsequent strategic plan,
Technology and Innovation Services has been busy working the City's IT strategy for the next
three to five years. The Department has identified several areas for improvement in 2016 that
will allow us to deploy critical programs in 2017 and 2018.
DISCUSSION
Putting additional foundational IT infrastructure in place now will allow the Department to be
more nimble and ready to implement strategies to improve technology - related services to the
Tukwila community.
Specifically, the Department is seeking authorization to:
• Spend $82,000 on Help Desk support and software beginning in October through the end
of the year. This will allow Technology Services staff additional time to devote to other
critical IT needs in the City;
• Contract for $88,000 to develop a user portal and persona-driven ITSM that will produce
additional efficiencies within the City's IT infrastructure.
The efficiencies resulting from this budget increase will result in directly improved services to the
community of Tukwila. As an example, this investment in 2016 will allow staff to move more
quickly on 2017 IT priorities, such as the new Parks and Recreation records management
system that will allow TCC patrons to register for classes online.
153
One-time Cost
On Going
Helpdesk Support and Software
$82,000
Contract to develop user portal and
persona driven ITSM
$88,000
153
INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
The City has determined that there are savings from other Departments that will cover the
$170,000 requested and that an increase in the TS budget for this purpose will still result in a
balanced budget.
RECOMMENDATION
The Committee is being asked to review and forward this to the Committee of the Whole on
September 26, 2016 as part of the budget process.
ATTACHMENTS
54 WA2016 Info Memos\ITS—vision—and—Mission—Memo—Reviewed-4,docx
1
Moss Adams and IT Strategic Plan Alignment
155
Moss Adarns
IT Strategic Plan,'NMajor:
Cyrren# IT
Recommendation,,;;`;;
Gh`allenge Area Ilssues- ;'
Alignmeh;# ° ",
1, The meetings between
Reinstitute quarterly IT
Challenge Area:
Revamped the process
members of the IT
Stakeholders Group
Business Analysis
meetings are being held
Stakeholders Group have
meetings.
the 3rd Wednesday of
been inconsistent and have
every month
not been focused on current
or potential IT projects and
priorities.
2. Finding: There is a lack of
Recommendation: Develop
Challenge Area:
Created IT Strategic
strategic direction for the
and implement an IT strategic
Business Analysis
Framework to
City's IT function.
plan.
compliment the strategic
plan and Roadmap
3. Finding: There is limited
Recommendation: Reposition
Challenge Area:
Hire a business analyst /
business analysis occurring in
the Database Systems
Insufficient Level of
project manager to
the IT Department.
Administrator role to take on
Active Partnering for
deliver this capability
business analysis functions
Technology Usage
after application- specific
training.
4. Finding: There is a general lack
Recommendation: Develop
Challenge Area:
Implement Service
of understanding about the IT
and publicize an IT service
Insufficient Level of
Catalog with acquisition
staff's capabilities and
catalog.
Active Partnering for
of Fresh Service software
responsibilities between the
Technology Usage
end -user community and the
IT Department.
5. Finding: No service level
Recommendation: Develop
Challenge Area:
Implement with
agreement (SLA) exists
and institute a service level
Insufficient Level of
acquisition of Fresh
between IT and the
agreement.
Active Partnering for
Service software USING
departments.
Technology Usage
SLA Module
6. Finding: Neither an IT
Recommendation: Develop
Challenge Area:
Implement training
orientation nor security
and implement an IT
End User Capability and
through SharePoint and
awareness training is provided
orientation and ongoing
Capacity
Transition to LMS 365
to City staff, as part of
security awareness program
employee onboarding or on
at the City.
an ongoing basis.
7. Finding: Storage limits for user
Recommendation: Institute a
Challenge Area:
Move storage to
home folders and mailboxes
quota limit for home folders
Asset Management
Microsoft Azure Cloud.
have not been set.
and mailboxes.
Establish quota limits in
office 365
155
8. Finding: There is no formal Recommendation: Develop Challenge Area: Implement with
change management policy. and implement a formal Asset Management acquisition of Fresh
change management policy Service software USING
Change Management
Module
1. Finding: The Barracuda web
Recommendation: Revisit the
Challenge Area:
Filter Change Request
content filtering appliance is
content filtering policies and
Customer Service and
Process
configured to restrict
configure them to be more
Support
legitimate websites needed
flexible based on department
Challenge Area:
for conducting City business in
needs.
Outdated Policies,
all departments.
Perspectives and
Expectations
2. Finding: The Barracuda web Recommendation: Preserve Challenge Area: Same as Strategic Plan
content filtering appliance is the Barracuda logs by Network and System and Recommendation
ineffective for employee exporting to a syslog or other Security
investigations since the device aggregation means such as a
only holds one day of csv file.
aggregated web browsing
activity before being
rewritten.
3. Finding: The wireless Recommendation: Acquire Challenge Area: Use City fiber backbone
network access has yet to and implement an enterprise- Network and System to CISCO hotspots to
be expanded throughout class wireless network Security provide access to end
City Hall and Council solution. users in all City of Tukwila
Chambers, even though facilities
the City has wireless
access points to do so.
4. Finding: An intrusion Recommendation: Acquire Challenge Area: Buy IPS service license
detection /prevention and implement an intrusion Network and System from watch guard and
system (IDS /IPS) is not in prevention service for the Security part of our cloud Strategy
place to stop attacks WatchGuard firewall.
against the City's
network.
S. Finding: A detailed logical Recommendation: Develop a Challenge Area: Same as recommendation
network topology map detailed network diagram. Network and System and IT Strategic Plan
does not exist. Security
156
1.
2.
a
1
2
6. Finding: The process for
restoring critical data and
routine testing of backups
is not conducted.
Finding: No hardening of
servers is performed before
deployment, other than
enabling the Windows firewall
and installing anti -virus
software.
Finding: Server and
workstation patching and
updating is not a regularly
scheduled maintenance
process.
Finding: A plan for upgrading
servers from Windows Server
2003 to either Windows
Server 2008 or 2012 has not
been developed.
Finding: The City lacks the
capability to search, share,
and access documents
seamlessly between
departments.
Finding: Technical productivity
resources exist to improve IT
performance and capabilities,
but are not implemented or
utilized due to inexperience
and unfamiliarity with the
technologies.
Recommendation:
Periodically test restoration
of critical data.
Recommendation: Institute a
formal process for server
hardening and deployment.
Recommendation: Leverage
WSUS for server and
workstation patch
management and
deployment.
Recommendation: Develop
and implement a plan for
upgrading all Windows Server
2003 servers to newer server
operating systems.
Recommendation: Research,
acquire, and implement a
City -wide document
management solution.
Recommendation: Implement
and utilize the productivity
resources the City has
procured.
Challenge Area:
Asset Management
Challenge Area:
Asset Management
Challenge Area:
Asset Management
Challenge Area:
Asset Management
Challenge Area:
End User Capability and
Capacity
Challenge Area:
End User Capability and
Capacity
Challenge Area:
Insufficient Level of
Active Partnering for
Technology Usage
Implement Monthly
Maintenance Window
Cloud First Strategy
moves disaster recovery
and infrastructure
patching to cloud service
provider
Microsoft Sever Harding
Process
Cloud First Strategy
moves disaster recovery
and infrastructure
patching to cloud service
provider
Utilize SCCM for work
station patching.
Same as recommendation
and IT Strategic Plan
Implementation of Office
365 Cloud SharePoint and
One Drive Services
Implementation of office
365 collaboration suite
157
3. Finding: Several City
applications are multiple
versions behind the currently
supported version.
4. Finding: MS Office 2013 has
not been uniformly rolled out
to all City workstations.
Recommendation: Upgrade
to stable and currently
supported versions of City
applications.
Recommendation: Develop,
test, and implement a full
City -wide roll -out of MS
Office 2013.
Challenge Area:
Software Upgrades and
Replacement
Challenge Area:
Software Upgrades and
Replacement
Implementation of office
365 collaboration suite
Implementation of office
365 collaboration suite
1. Finding: Some departments
Recommendation: Develop
Challenge Area:
As part of our technology
are using workstation
an equipment lifecycle and
Asset Management
services planned
hardware that is reported to
refresh policy for workstation
computing refresh
be over 10 years old.
hardware.
strategy we will source
our refresh capability to a
lessor for fulfillment
including providing the
services of: maintenance
of equipment, imaging for
a city golden copy
2. Finding: Workstation updates
Recommendation: Employ a
Challenge Area:
Utilize SCCM for work
are completed on an ad hoc
monthly patch management
Asset Management
station patching and
basis, and a corresponding
process.
software upgrades
formal process to update non -
OS software is lacking.
3. Finding: Approximately 12%
of workstations are using
Windows XP Pro, but this
operating system is no longer
supported by Microsoft.
1. Finding: Meetings between
members of the IT
Stakeholders Group have
been inconsistent and have
not been focused on current
or potential IT projects and
priorities.
158
Recommendation: Develop
and implement a plan to
phase out all remaining
Windows XP operating
systems.
Recommendation: Establish
consistent quarterly IT
Stakeholder Group meetings.
Challenge Area:
Asset Management
Challenge Area:
Business Analysis
Utilize SCCM for work
station patching and
software upgrades
Revamped the process
meetings are being held
the 3rd Wednesday of
every month
2. Finding: There is a lack of
Recommendation: Develop
Challenge Area:
strategic direction for the
an IT strategic plan for
City's IT function.
guiding technology
operations and budgets.
3. Finding: Project prioritization
Recommendation: Institute a
Challenge Area:
Hire a business Analyst /
is lacking.
formalized IT governance
Business Analysis
Project manager analyze
process that includes review,
department process and
approval, and prioritization of
capabilities and help
all major IT projects by an
make recommendations
oversight group.
priority, improvements
and technology selection
4. Finding: There are no regular
Recommendation: Create
Challenge Area:
Implemented Daily
IT meetings held within the
either weekly or monthly
standup and bi- weekly
Department to track
scheduled Department
staff
weekly /monthly operations,
meetings to track operations,
progress, future progress, or
progress, future projects, and
to discuss new IT issues
to discuss new IT issues with
including input from City
input from City employees.
employees.
S. Finding: IT managers do not
Recommendation: Develop a
Challenge Area:
rely on reports from the help
set of regular performance
desk management system in
reports from the help desk
Customer Service and
order to monitor and manage
system that are reviewed on
Support
IT staff performance.
a regular basis.
S. Finding: IT managers do not
Recommendation: Develop a
Customer Service and
rely on reports from the help
set of regular performance
Support
desk management system in
reports from the help desk
order to monitor and manage
system that are reviewed on
IT staff performance.
a regular basis.
6. Finding: The IT Department is
Recommendation: Utilize
Challenge Area:
Spiceworks is a free ad
not efficiently utilizing the
Spiceworks as first point of
supported application
Spiceworks help desk ticketing
contact with end users to
Customer Service and
that while it has a robust
platform.
help ensure all support
Support
user knowledge base
requests are recorded.
lacks the sophistication
need for a robust tool to
do total ITIL service
management
7. Finding: The City has just
Recommendation: Consider
Challenge Area:
Implementation of office
recently contemplated moving
cloud -first options when
365 collaboration suite
software applications to the
looking to acquire or upgrade
Software Upgrades and
cloud, including GIS and
software applications,
Replacement
Cloud First for all
Exchange e-mail.
provided that no data
application purchases
security regulations are
adversely impacted.
159
f:1
Q
W
3
4.
160
Finding: A City -wide strategy
for how to leverage social
media has yet to be
established.
Finding: One IT staff member
is responsible for supporting
four different City
departments.
Finding: Project management
capabilities in the IT
Department require
strengthening.
Finding: There is a lack of
cross - training within the IT
Department and a number of
opportunities to pursue.
Finding: There appears to be
single points of failure
regarding database
administration, network
administration, and system
administration.
Recommendation: Develop
and implement a social media
plan to interact with the
Tukwila community.
Recommendation: Consider
adding another IT Technician
assigned to Fire and City
Attorney's Office.
Recommendation: Develop
and implement a project
management framework.
Recommendation: Develop
and implement a cross -
training program for IT staff
members.
Recommendation: Identify
and contract with a
outsourced IT support
provider to serve as backup
to the Database Systems
Administrator and Systems
Administrator when needed.
Challenge Area:
Outdated Policies,
Perspectives and
Expectations
Challenge Area:
Insufficient Capacity to
Fulfill Mission
Challenge Area:
Insufficient Capacity to
Fulfill Mission
Challenge Area:
Insufficient Capacity to
Fulfill Mission
Challenge Area:
Insufficient Capacity to
Fulfill Mission
Updated computing use
policy
Hire Full Time IT Systems
Administrator for public
safety
Hire a business Analyst J
Project manager analyze
department process and
capabilities and help
make recommendations
priority, improvements
and technology selection
Implement IT carrier
path,5 -year
development plan,
Training schedule and
cross training
Disagree. Use training
plan and strategic hiring
to remove single points
of failure and shift
commodity 1 and 2 level
help desk support to an
external vendor
5. Finding: As new technologies Recommendation: Utilize Challenge Area: By retaining IT
and processes develop, the new technology initiatives Insufficient Capacity to Infrastructure and DBA
current IT staff are limited in and implementation as an Fulfill Mission core work we are
their technical skills due to a opportunity to develop IT allowed to provide the
lack of formal training. staff and advance their right opportunities for
technical skill sets and knowledge transfer and
knowledge base. backup
Fresh Service ITIL ITSM
customer portal
customer request
module
persona based ITSM
161
Recommendation:
Challenge Area:
As part of our technology
1. Finding: The IT Department's
Restructure the purchase
Customer Service and
services planned
process of purchasing,
request process.
Support
computing refresh
configuring, and delivering
strategy we will source
services to employees is
our refresh capability to
inefficient and oftentimes
a lessor for fulfillment
expensive.
including providing the
services of: maintenance
of equipment, imaging
for a city golden copy
Fresh Service ITIL ITSM
customer portal
customer request
module
persona based ITSM
161
162
Upcoming Meetings & Events
September /October 2016
26th (Monday)
27th (Tuesday)
28th (Wednesday)
29th (Thursday)
30th (Friday)
1st (Saturday)
➢ Community
➢ Utilities Crate,
Last day for reduced
➢ Tree and
Socktober Fest
Affairs & Parks
5:30 PM
registration for
Environmental
5K Fun Run &
Cmte,
(Foster
October 11
Advisory
Walk at Foster Golf
5:30 PM
Conference
Socktober Fest 5K.
Committee
Links
(Hazelnut
Room)
Call
Meeting
8:00 AM
Conference
206 - 768 -2822
6:00 — 8:30 PM
Check in starts at
Room)
(Rainier
7:00 AM
Conference
Wear your craziest
Room, 6300
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➢ City Council
Southcenter
by donating socks to
Committee of
Blvd., Suite 100)
the C t of Giving
C a
Campaign
the Whole Mtg.,
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For more information
7:00 PM
of a draft
or to register, contact
(Council
landscaping
the Tukwila
Chambers)
code.
Community Center at
206 - 768 -2822
Earth Corps
Volunteer Work
Pa rty
Codiga Park
9:30 AM — 2:00 PM
Visit earthcorps.org/
volunteer.php
Council Chat
10:00 AM to
12:00 NOON
Stop by and
informally talk with a
Tukwila City
Councilmember about
anything on your
mind regarding
Tukwila
Billy Baroos
(13500 Ime —ban Ave S)
3rd (Monday)
4th (Tuesday)
5th (Wednesday)
6th (Thursday)
7th (Friday)
8th (Saturday)
➢ Civil Service
➢ Arts
➢ Equity &
Commission,
Commission,
Diversity
5:00 pm
5:00 PM
Commission,
(Hazelnut
(Community
5:15 PM
Conference
Center)
(Hazelnut
Room)
Conference
➢ Finance &
Room)
Safety Crate,
➢ Transportation
5:30 PM
Cmte,
(Hazelnut
Conference
5:30 PM
Room)
(Foster
Conference
Room)
➢ Library
Advisory
➢ City Council
Board,
Regular Mtg.,
7:00 PM
7:00 pm
(Community
(Council
Center)
Chambers)
➢Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 - 767 -2308.
➢ Civil Service Commission: l st Mon., 5:00 PM, Hazelnut Conf. Room.
➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf Room. (A) A resolution adopting a construction
and land use fee schedule. (B) A resolution adopting a rental housing licensing fee schedule. (C) Update on the Park Watch pilot
program. (D) Budget Review: Department of Community Development, Municipal Court.
➢COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Portman at 206 - 431 -2197
➢Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room.
➢ Finance & Safety Committee: 1st & 3rd 7'ues., 5:30 PM, Hazelnut Conf Room.
➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Shannon Fisher at 206 -767 -2312.
➢Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206 - 767 -2332.
➢Transportation Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room.
➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206 - 433 -1815.
➢ Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room. (A) Crystal Springs Emergency Swface )dater Repair
Supplemental Agreement No. I for CM Services. (B) NPDF,S - -- Review Surface Water Management LID Code Amendments, TMC 163
Title 16.
Tentative Agenda Schedule
MONTH
MEETING 1-
MEETING 2 - `
MEETING 3 -. `
MEETING 4 -
REGUL,.AR,:'
�,,60 W ;" ,
". ' EGULAIi
Co
September
6 (Tuesday)
12
19
26
See agenda packet
cover sheet for this
week's agenda
(September 26 2016
Committee of the Whole
Meeting).
October
3
10
17
24
Appointments/
Special Issues:
Appointments/
Special Issues:
Proclamations:
City Council Standing
Proclamations:
Review of proposed
-A proclamation
Committees.
-A proclamation
2017 -2018 Biennial
recognizing October
recognizing October
Budget process to
as "Community
17 -21, 2016, as
date and set stage for
Planning Month."
"Discover U Week."
future; CIP
-A proclamation
-A proclamation for
discussion.
recognizing October
the "Great
as "Domestic
Washington
Violence Awareness
ShakeOut."
Month" and
recognizing YWCA
Unfinished Business:
"Week Without
Status on public safety
Violence ".
plan tours.
Committee of the
- Appointments to
Whole to be followed
Lodging Tax
by a Special Meeting.
Advisory
Committee.
Unfinished Business:
- Authorize the
Mayor to sign
Supplement No. 1
contract with PACE
Engineers for
construction
management services
for the Andover Park
East Water and
Sewer Replacement
Project.
- Authorize the
Mayor to sign
Supplement No. 5
with KPG, Inc., for
the South 1441h Street
Phase II Project.
-A resolution
adopting a Charter
for the Public Safety
Bond Financial
Oversight
Committee.
- Proposed 2017 -2018
Biennial Budget
estimates and
projections.
164