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Home My WebLink AboutCOW 2016-09-26 Item 3A - Contract Supplement #1 - Andover Park East Water and Sewer with PACE Engineers for $55,096.32COUNCIL AGENDA SYNOPSIS Meefin ,g Date Pre tared bv a , Ma yA,s review Council review 09/26/16 BG ❑ Resolution Mt g Date ❑ Ordinance Mt g Date 10/03/16 BG ElOther Mt ,g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW1' SPONSOR'S This Supplemental Agreement No. 1 with PACE Engineers is for additional design and SUM:\1,A,RY construction management services for the Andover Park East Water and Sewer Replacement Project. Additional design was needed for ADA sidewalk ramps and construction management services will include on-call services during construction. Council is being asked to approve Supplemental Agreement No. 1 to Contract #15-116 with PACE Engineers for $55,096.32. RL,xii3VA �D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09113/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/Al-)MIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPENDIT URI? Rj,"QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $55,096.32 $107,106.16 $0.00 Fund Source: 401 WATER &402 SEWER (PAGES 60 & 77, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26/16 ITEM INFORMATION ITEMNO. 3.A. CAS NUMB] 3R: _7STAFF SPONSOR: BOB GIBERSON I ORIGINALAGI_.,ND.ADATI,1': 09/26/16 AGENDA Fii.,"m TITLE, Andover Park East Water and Sewer Replacement Project Supplemental Agreement No. 1 with PACE Engineers CATEGORY ❑ Discussion Altg Date 0 Motion At g Date 10103116 ❑ Resolution Mt g Date ❑ Ordinance Mt g Date ❑ BidA2vard Mt ,g Date EIPublic Hearing Mtg Date ElOther Mt ,g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW1' SPONSOR'S This Supplemental Agreement No. 1 with PACE Engineers is for additional design and SUM:\1,A,RY construction management services for the Andover Park East Water and Sewer Replacement Project. Additional design was needed for ADA sidewalk ramps and construction management services will include on-call services during construction. Council is being asked to approve Supplemental Agreement No. 1 to Contract #15-116 with PACE Engineers for $55,096.32. RL,xii3VA �D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09113/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/Al-)MIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPENDIT URI? Rj,"QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $55,096.32 $107,106.16 $0.00 Fund Source: 401 WATER &402 SEWER (PAGES 60 & 77, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26/16 10/03/16 MTG. DATE ATTACHMENTS 09/26/16 Informational Memorandum dated 09/09/16 APE Water & Sewer CIP pages 60 & 77, Proposed 2017 PACE Engineers Supplemental Agreement No. 1 to Contract #15-116 Minutes from the Utilities Committee meeting of 9/13/16 10/03/16 2 .1• A Citv of Tukwila Public Works Department - Bob Giberson, Director Utilities Committee Bob Giberson, Public Works Director A9 Mike Cusick and Peter Lau, Senior Program Managers Mayor Ekberg September 9, 2016 SUBJECT: Andover Park East Water and Sewer Replacement Project Project No. 99940103 (and 91440204), Contract No. 15-116 PACE Engineers Supplemental Agreement No. 1 ISSUE Approve Supplemental Agreement No. 1 with PACE Engineers Inc. (PACE). BACKGROUND Allan Ekberg, Mayor PACE is the design consultant for the Andover Park East Water and Sewer Replacement Project with Contract No. 15-116. On August 1, 2016 Council approved the construction contract with Titan Earthworks. Supplemental Agreement No. 1 with PACE will provide design and construction support to the City during construction. DISCUSSION PACE incurred additional costs for surveying and design of ADA sidewalk ramps, replacement of catch basins and manhole covers, and developing a detour plan to keep local businesses in operation during the different stages of construction. Supplemental Agreement No. 1 also includes on-call construction management services to the City during construction to allow PACE to attend meetings, review submittals, and answer technical questions from the City and the contractor. A time extension to December 31, 2017 is also included in Supplemental Agreement No. 1. FINANCIAL IMPACT The Proposed 2017 budget for construction management is $640,000 for the Andover Park East Water and Sewer Replacement Project. AECOM was hired as the main construction management firm for $532,893.84, leaving the remaining budget of $107,106.16 for PACE's Supplemental Agreement No. 1. Remaining CM Expenses CM Budget PACE Construction Management $30,128.76 PACE Additional Design Services 24,967.56 $107,106,16 Supplement No.1 Total $ 55,096.32 $107,106.16 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 15-116 with PACE Engineers, Inc. in the amount of $55,096.32 for the Andover Park East Water and Sewer Replacement Project and consider this item at the September 26, 2016 Committee of the Whole Meeting and subsequent October 3, 2016 Regular Meeting. Attachments: Proposed 2017 CIP Sheets PACE Supplemental Agreement No. 1 WAPW Eng\PROJECTS\A- WT Projects\APE Water Main Replacement (99940103)\Info Memo PACE Supp #1 09-09-16 gl sb.docx 0 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Andover Park E Water Main Replacement Project No. 99940103 DESCRIPTION: Design and construct 2,700 LF of new 8" & 16" ductile iron pipe along Andover Park East from Tukwila Pkwy to Strander Blvd. JUSTIFICATION: Support future growth within this area of the CBD as aging cast iron system has suffered frequent failures. STATUS: Survey and design is complete. Construction is scheduled for 2016 from Strander Blvd to Tukwila Pkwy with final paving in 2017. MAINT. IMPACT: A new pipe will significantly reduce impact on crews from the risk of cataclysmic events. COMMENT: PWTF loans were rescinded in 2014 & 2015 by the State Legislature. FINANCIAL Through Estimated (in -trinn,--i 9ni -1; gni A 9n17 gni R gniq 9n9n 9n91 9n99 RFYONr) TOTAL EXPENSES �46 Design 140 59 199 Land (RM) 0 Const. Mgmt. 284 100 384 Construction 2,100 685 2,785 TOTAL EXPENSES 140 2,443 785 0 0 0 0 0 0 3,368 FUND SOURCES Awarded Grant 0 Proposed Bond 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 140 2,443 785 0 0 0 0 0 0 3,368 TOTAL SOURCES 140 2,443 785 0 0 0 0 0 1 01 3,368 2017 - 2022 Capital Improvement Program 60 �46 GIS 2017 - 2022 Capital Improvement Program 60 CITY OF T0KWILA CAPITAL PROJECT SUMMARY 2017 to 2032 PROJECT: Andover Park East Sewer Replacement Project No. 81440204 DESCRIPTION: Design and construct 1,600 LF of 15" and 12" sanitary sewer from Strander Blvd. to1'4O5in Andover Park E. JUSTIFICATION: Sewer improvement will provide additional capacity for future development along Andover Park East. STATUS: Project will overlay Andover Park East from Stnander Blvd to|-4O5in2O17. KNA|NT.|K8PACT: Con/�mutionio scheduled for 2U1OfmmEHnender Blvd 0o Tukwila Pa�woy.K�idgationiefmmVYaahingion �OK8KUGNT' ' Place for the increased sewer capacity needed for the size of the development. FINANCIAL Through Estimated EXPENSES Design 47 43 90 Const. Mgmt. 206 50 256 Construction 1,626 500 2,126 TOTAL EXPENSES 47 1 1,875 1 550 1 01 01 01 01 01 01 2,472 FUND SOURCES Awarded Grant 0 Mitigation Actual 0 Mitigation Expected 290 290 6 2017 '2022 Capital Improvement Program 77 SUPPLEMENTAL AGREEMENT NUMBER 1 to CONSULTANT AGREEMENT NUMBER 15-116 THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein-after referred to as "the City", and PACE Engineers, Inc hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, June 18, 2015 and identified as Agreement No. 15-116. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Scope of Services, for Supplemental Agreement #1 Andover Part East Water and Sewer Replacement project for the City of Tukwila. The purpose of this supplement is to add: 1. Engineering Design Services • Design 8 ADA ramps so that they bought up to current code requirements. • Design for the replacement of 1960 and 1970 storm drain structures that are at end of their design life and do not meet current City of Tukwila Infrastructure Standards. • Survey and evaluate the existing asphalt pavement section in Andover Park East for the replacement of the asphalt pavement after the installation of the proposed water and sewer improvements. • Develop a new channelization and striping plan. • Develop a detour plan for the installation water and sewer lines that provides access to the business in the construction 2. Construction Administration Services • Attend the pre-construction conference. • Review up to 10 material submittals for compliance with contract documents. • Review and address up to 10 RFI's. • Review up to 3 contract pay estimates as requested. We assume the City will prepare the estimates. • Review up to 5 change orders and prepare documents as necessary. Attend construction meetings as requested by the City. The City will provide meeting agendas and minutes. • Provide up to 52 hours to assist the City as requested throughout construction. • Prepare Record Drawings. The contractor's and City's redlines will be incorporate into the design drawings to create Auto Cad Record Drawings. 7 3. Payment, shall be amended as follows: Payment for the work provided by the Consultant as part of this supplement shall be made for an additional $55,096.32 the total amount for the Consultant for this contact shall not exceed $414,954.32 without express written modification of the Agreement signed by the City 4. Time for Performance, is amended to change the number of calendar days for completion of the work to read 930 days. The completion date will now be December 31, 2017. DATED this day of , 2016. CITY OF TUKWILA Allan Ekberg, Mayor UU Prii PACE Engineers, Inc. Project Name Attachment A Project Name APE Construction Admin. Assistance Project #: Proj Number 15412 BG #:' 50 Project Budget Worksheet - 2016 Standard Rates Location: IP roject Location Task City of Tukwila' 00 Prepared By: Date: Staff Type # (See Labor Rates Table) Staff Type Hourly Rate Drawing/Task Title Pri Su Labor Hours by Classification DH 25-Jul-16 Labor Code Job Title Hours Total Labor Total 1 10 $204 $192 Senior Principal Engineer 4 6 25 2 Principal Engineer 30 20 15 25 2 12 $169 Project Manager 10 70 $148 .GIS/CAD Manager 2 74 $117 CAD Drafter ID 20 $0 #NIA Hour Total 4.0 10.0 30.0 6.0 20.0 15.0 50.0 26.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 37.0 $7,548 92.0 $17,664 10.0 $1,690 2.0 $296 20.0 $2,340 0.0 $0 0.0 $0 0.0 $0 0.0 $0 0.0 $0 0.0 $0 $29,538.00 161.0 Expenses Reimbursable i Cost rate /unit Quantity Pastagelcouder Plotter PhotoNicleo hti iern� graveflPD M sc;elldneoa Techno og e (2° of laabor) Total r ti $590.76 File: CA Budget, Fee Worksheet CO ................ .... Subconsultants Total 1 $0 59.4..7 Page 1 of 1 PACE Billed Labor Total Reimbursable Expenses Subconsultants Total Project Budget Rate Table Used: 2016 Standard Rates Printed: 7/25/2016, 10:56 AM 10 Utilities Committee Minutes ............................................................................................................................. September 13, 2016 C. Amendments to Tukwila Municipal Code Title 18 - Zoning Staff is seeking Committee approval to forward proposed amendments to Tukwila Municipal Code Title 18, Zoning, to the Planning Commission to make recommendations back to the Utilities Committee later this year. The City's NPDES Phase 11 permit requires the City to review, revise and make effective local development codes and standards to incorporate LID principles and best practices by December 31, 2016. Amendments have been prepared including cross- departmental review as well as feedback from the City's consultant on this project, Otak. COMMITTEE APPROVAL TO FORWARD TO THE PLANNING COMMISSION. D. Supplemental Agreement: Andover Park East Water& Sewer Replacement Staff is seeking Council approval of Supplemental Agreement No. 1 to Contract No. 15-116 with PACE Engineers, Inc. in the amount of $55,096.32 for the Andover Park East Water and Sewer Replacement Project. The supplement will provide for additional design, on-call construction management, and extends the contract to December 31, 2017. The supplemented contract is within the remaining construction management budget of $107,106.16. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE. E. Project Completion: Emergency Sewer Repair at 1200 Andover Park East Staff is seeking Council approval of project completion and release of retainage to the R.L. Alia Company in the amount of $168,669.76 for the CBD Sanitary Sewer Rehabilitation - Emergency Sewer Repair at 1200 Andover Park East. This project provided roadway excavation and sewer pipe replacement in an area of severe deterioration and was completed on May 11, 2016. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 19, 2016 REGULAR CONSENT AGENDA. F. Project Completion: Sewer Repair at 1227 Andover Park East Staff is seeking Council approval of project completion and release of retainage to the R.L. Atia Company in the amount of $109,213.68 forthe CBD Sanitary Sewer Rehabilitation - Sewer Repair at 1227 Andover Park East. This project provided sewer pipe replacement in an area of severe deterioration and was completed on May 11, 2016. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 19, 2016 REGULAR CONSENT AGENDA. 111111. MISCELLANEOUS Councitmember Kruiler raised a concern about a dangerous intersection at South 137th St and 34th Avenue South impacting children walking to school at Cascade View Elementary. In addition, there was a recent hit and run property damage accident at South 135' St and 34th Avenue South. Further discussion on these intersections will take place in Transportation Committee. Meeting adjourned at 6:03 p.m. Next meeting: Tuesday, September 27, 2016 Committee Chair Approval Minutes by LH, Reviewed by GL 11