HomeMy WebLinkAboutCOW 2016-09-26 Item 3B - Contract Supplement #5 - South 144th Street Phase II Design and Rebid with KPG Inc for $78,250.38COUNCIL AGENDA SYNOPSIS
Meetin Date
Prepared by
Ma or's review
"I review
09/26/16
BG-
F] Resolution
Mtg Date
F-1 Ordinance
Mtg Date
10/03/16
BG
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PWI
SPONSOR'S This Supplemental Agreement No. 5 with KPG is for additional design work and rebidding
SUMMARY of the South 144th St Phase II Project. Additional design will incorporate cost saving
measures as well as contract coordination with Tukwila Village and Seattle City Light.
Council is being asked to approve Supplemental Agreement No. 5 to Contract #14 -103 with
KPG for $78,250.38.
REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/19/16 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMIT rrE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$78,250.38 $1,607,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGES 14, PROPOSED 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/26/16
ITEM INFORMATION
ITEMNO.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 09/26/16
AGENDA ITEMTITL,E South 144th St Phase II Project (42nd Ave S to Tukwila Int'I Blvd)
Supplemental Agreement No. 5 with KPG
CATI''?GOItY ®Discussion
Mtg Date 09126116
®Motion
Mtg Date 10103116
F] Resolution
Mtg Date
F-1 Ordinance
Mtg Date
❑ Bidlvard
Mtg Date
F-1 Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PWI
SPONSOR'S This Supplemental Agreement No. 5 with KPG is for additional design work and rebidding
SUMMARY of the South 144th St Phase II Project. Additional design will incorporate cost saving
measures as well as contract coordination with Tukwila Village and Seattle City Light.
Council is being asked to approve Supplemental Agreement No. 5 to Contract #14 -103 with
KPG for $78,250.38.
REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/19/16 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMIT rrE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$78,250.38 $1,607,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGES 14, PROPOSED 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/26/16
10/03/16
MTG. DATE
ATTACHMENTS
09/26/16
Informational Memorandum dated 09/16/16
KPG Supplemental Agreement No. 5 to Contract #14 -103
S 144th St Phase II CIP page 14, Proposed 2017
Minutes from the Transportation Committee meeting of 9/19/16
10/03/16
13
14
City of Tukwila
Allan Ekberg, Mayor
A -
TO: Transportation Committee V I
FROM: Bob Giberson, Public Works Director B!J
BY: Cyndy Knighton, Senior Program Manager
CC: Mayor Ekberg
DATE: September 16, 2016
SUBJECT: S 144 St Phase 11 Project
Project No. 99510402, Contract No. 14-103
Supplement Agreement No. 5
ISSUE
Approve Supplemental Agreement No. 5 with KPG for additional design work and rebidding of
the S 144th St Phase 11 Project in the amount of $78,250.38.
BACKGROUND
KPG completed design for the S 144th St Phase 11 Project in early 2016 and the project was
advertised for construction bids. Bids were opened on June 7, 2016 with only two bids received.
Both bidswere over budget and subsequently rejected by Council by Resolution No. 1885.
DISCUSSION
KPG's Supplemental Agreement No. 5 includes the redesign work necessary to bring this
project to a second advertisement in late fall of 2016 for a 2017 construction window. The
redesign work will incorporate cost saving measures as well as updated contract specifications
that outline coordination between the City's roadway improvement project and the ongoing
construction of Tukwila Village and King County Library. Design for Seattle City Light's (SCL)
facilities, which SCL wishes to upgrade concurrent with the City's project, is also included in the
supplement. This work is reimbursable from SCL and will be brought forward in a future
Memorandum of Agreement that is currently being finalized.
Financial Impact
Supplement No. 5 is for $78,250.38 and includes $29,563.90 (reimbursable) for Seattle City
Light design work and $48,686.48 in Tukwila redesign/rebidding costs. Staff is proposing to use
a portion of the currently budgeted 2016 construction funding (CIP sheet attached) to proceed
with this redesign work. The proposed 2017 budget sheet (attached) will reestablish a complete
budget and includes approximately $362,000 in additional Traffic Impact Fees that are
anticipated to be collected for the Tukwila Village site development.
RECOMMENDATION
Council is asked to approve Supplemental Agreement No. 5 with KPG in the amount of
$78,250.38 for the S 144th St Phase 11 Project and consider this item at the September 26, 2016
Committee of the Whole and subsequent October 3, 2016 Regular Meeting.
Attachments: Supplemental Agreement No. 5
CIP Sheets (2)
wApw eng\projects\a- rw & rs projects\s 144th st phase 1i tib - 42nd ave s (99510402 95-rw02)\design\mfo memo kpg sup #5 09-16-16.docx 15
16
City of Tukwila Agreement Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #5
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 14-103 between the City of Tukwila and KPG Inc. is amended
as follows:
Section 2: Scope of Services shall be supplemented with the following:
The Consultant agrees to perform the services, identified on Exhibit A-5 attached hereto,
including the provision of all labor, materials, equipment and supplies.
Section 4: Payment shall be modified as follows:
A. Payment for the work provided by the Consultant shall be made as provided in
Exhibit B-5, attached hereto, provided that the total amount of payment to the
Consultant for this work shall not exceed $78,250.38 without express written
modification of the Agreement signed by the City. The new total contract shall not
exceed $425,404.35 without express written modification of the Agreement signed
by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST /AUTHENTICATED
City Clerk
CA: 2012
04111
CONTRACTOR
Printed Name/Title:
mffl ' • •vkni
City Attorney
Page I of I
17
EXHIBIT A -5
City of Tukwila
S 144th Street Phase II Project
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 — SCL Design, Tukwila Village Coordination, and Re -Bid
KPG
Scope of Work
August 15, 2016
PURPOSE:
Bids received for the S 144th Street Phase II were rejected due to a lack of bidder interest
and high prices in summer 2016. This Supplement is provided to perform Seattle City Light
design, provide ongoing coordination for right of way improvements performed by the
Tukwila village developer, additional right of way services, and to complete Plans,
Specifications, and Estimates for re -bid and construction of the S 144th Street Phase II
Project and incorporate the following new elements of work:
• Construction of Tukwila Village improvements within the S 144th Street Right of Way
has required additional coordination, design, and survey updates to reflect recently
constructed right of way improvements into the project bid documents.
Seattle City Light (SCL) has requested duct and vault design to be incorporated into
the City project. Costs for this design is anticipated to be paid by SCL under an
agreement that is being prepared between the City and SCL. The total estimated
cost for SCL design services is $29,563.90 as identified in Task 6.10 of this
supplement.
• The City would like to provide retrofit water quality treatment to the extent feasible
for the project area. The total estimated cost for water quality retrofit is $5,110.54 as
identified in Task 6.9 of this Supplement.
Additional title work is required to complete the right of way acquisition necessary for
this project.
• Update of bid documents for re -bid in November 2016 and provide bid period
City of Tukwila Page 1 of 3 KPG
18 S 144th Street Phase H Project Supplement No. 5 811512016
SCOPE OF WORK:
Task 2 Survey and Base Mapping.
2.7 The Consultant shall perform field utility locates and survey features installed by the
recent Tukwila Village project within the S 144th Street right of way. Field Survey
and Note Reduction. Perform note reduction of the field survey data. No survey
updates are anticipated outside of the right of way as this area is currently under
construction and constantly changing.
2.8 The Consultant shall update mapping work to prepare 1"=20' topographic base map
and digital terrain model (DTM) in AutoCAD format to include the recent
improvements described above.
Task 3 Public Outreach
3.5 The Consultant shall provide ongoing coordination with Tukwila Village construction
activities within the S 144th Street right of way and create a plan sheet to be included
in the bid documents outlining key coordination elements and schedule constraints.
This may include attendance at meetings, review and comment on developer utility
plans and other services requested by the City. Coordination plan sheet will be
updated to reflect conditions at time of re-bid.
Task 6 Final Plans, Specifications and Estimates
6.9 The Consultant shall analyze feasibility and provide final design for water quality
treatment facilities to retrofit the entire project site to the maximum extent feasible
utilizing Modular Wetland or similar type facilities.
6.10 Seattle City Light (SCL) and the City have agreed to install new underground
facilities within the project limits. The Consultant shall prepare final plans,
specifications, and estimates for SCL duct and vault plans. This task shall include
coordination meetings, preliminary design submittal, and incorporation of SCL
comments into the final design. The SCL work will be included as a separate bid
schedule in the City project.
6.11 The City will provide any comments on the previous bid set for inclusion in the final
bid documents. Update Plans, Specifications, and Estimates for Re-bid of project in
November, 2016. Updates are anticipated to include current developer coordination
status, traffic control revisions / detour plan developed in collaboration with the City,
and planter revisions in front of the former library site as requested by the City.
City of Tukwila Page 2 of 3 KPG
S 144th Street Phase H Project Supplement No. 5 811512016 19
6.12 Bid documents will be uploaded to bxwa.com for advertisement by the City. The
Consultant shall provide bid period services to include responses to bidder inquiries,
preparation of addenda, attendance at bid opening, preparation of bid tabulation,
and recommendation to award or reject the apparent low bidder. The budget
assumes a straight forward review process with the low bidder receiving the contract
award.
Task 8 Right of Way Calculations
8.7 Three (4) additional title reports are required to complete right of way determination
compared to original scoping. The Consultant shall obtain the necessary title
reports, review, and incorporate into mapping as required.
Additional Services
The City may require additional services of the Consultant in order to advance all or portions of
the project corridor through final design and construction. This work may include items
identified in the current task authorizations as well other items, which may include, but are not
necessarily limited to the following:
♦ Condemnation support
♦ Additional design / developer coordination
♦ Providing additional permitting or environmental studies
♦ Providing construction services
These services will be authorized under a future contract supplement if necessary. At the
time these services are required, the Consultant shall provide a detailed scope of work and
an estimate of costs. The Consultant shall not proceed with the work until the City has
authorized the work and issued a notice to proceed.
City of Tukwila Page 3 of 3 KPG
20 S 144th Street Phase 11 Project Supplement No. 5 811512016
HOUR AND FEE ESTIMATE
Project: City of Tukwila
S 144th Street Phase 11
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 - SCL Design and Tukwila Village Coordination
EXHIBIT B -5
KPG
• Architecture •
Landscape Architecture
• Civil Engineering •
Task1 - Manactement/coordination /administration
No changes to this task
0
0
0
0
0
0
0
0
0
-
$ -
Mileage
2
4
0
20
Reproduction
0
0
0 $ 2,737.40
Utility locate service
$ 100.00
Reproduction
$ -
Task Totals
0 1 0
0
0
0
0
0
0
0
$ -
Task 2 - Survey and Ma in
2.7 Additional mapping for Town Center improvements
0
2
4
0
0
0
20
0
0 $ 3,547.76
2.8 Base map and DTM updates
0
2
4
0
20
0
0
0
0 $ 2,737.40
Utility locate service
$ 100.00
Reproduction
$ -
Mileage
$ -
Task Total
8
16
80
0
16
$ -
Reproduction
0
8
$ 16,623.98
Task Total
0
0
0
0
( $ -
Task Totals
0
4
8
0
20
0
20
0
1 0 1$ 6,285.16
Task 3 - Public Outreach
3.5 Developer coordination during construction
8
16
80
0
16
16
0
0
8
$ 16,523.98
Mileage
$ 100.00
Reproduction
_
$ -
Task Total
8
16
80
0
16
16
0
0
8
$ 16,623.98
Task 4 - Traffic Analysis
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
Mileage
$ -
Reproduction
_
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
Task 5 - Geotechnical Report
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
GeoDesign
$ -
Mileage
_
$ -
Reproduction
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
8/15/2016
IIV HOUR AND FEE ESTIMATE
Project: City of Tukwila
S 144th Street Phase II
42nd Avenue S to Tukwila International Boulevard
Supplement No. 5 - SCL Design and Tukwila Village Coordination
EXHIBIT B -5
KPG
• Architecture •
Landscape Architecture
• Civil Engineering •
Task 6 - Final Plans, Specifications, and Estimates
6.9 Water Quality Retrofit design
0
8
24
0
12
0
0
0
0
$ 5,110.54
6.10 Prepare SCL Plans, specs, and estimate
8
40
80
0
60
80
0
0
4
$ 29,563.90
6.11 Update plans, specs and estimate for re -bid
4
24
40
0
20
20
0
0
2
$ 12,638.25
6.12 Bid period services
4
8
8
4
8
0
0
0
2
$ 4,236.39
Mileage
6
0
0
0
0
0
0
$ 2,692.15
_
$ 100.00
Reproduction
$ 1,000.00
Task Total
16
80
152
4
100
100
0
0
8
$ 52,649.08
Task 7 - Environmental
No changes to this task
0
0
0
0
0
0
0
0
0
$ -
Mileage
$ -
Reproduction
Reproduction
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
Task 8 - Riaht of Wav Calculations
8.1 Additional title research
0
0
6
0
0
0
0
0
0
$ 692.15
Additional title reports (4)
$ 2,000.00
$ -
Mileage
Reproduction
$ -
Task Total
0
0
6
0
0
0
0
0
0
$ 2,692.15
* Hourly rates are based on the following:
Direct Salary Costs
Overhead Rate
Fixed Fee
Total Estimated Fee: $ 78,250.38
$ 65.00
$ 52.06 $ 41_83
$ 45.67
$ 36.06
145.78%
$ 31.25
$ 50.75
$ 40.87
$ 26.92
30%
Totals
$ 27,939.07
$ 40, 729.58
$
8,381.72
8/15/2016
CITY K3FTUKW|LA CAPITAL PROJECT SUMMARY
FINANCIAL Through Estimated .
(in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design 345 97 442
Land (R/W) 31 crl(
38 69
0-) S
Const. Mgmt. 350 091, 350
Construction 2,248 rop, 2,248
FUND SOURCES
Awarded Grant 186 964 1,150
Sea City Light 29 206 235
Frontage/SSWM 781 781
Traffic Impact Fees 190 22 321 533
@ Project Location
ro/r'2u22Capital Improvement Program 14 ����
~-~
2017 to 2022
PROJECT:
S 144 St Phase N (42 AveS - TukVvi|a Kmt'| Bh/d) ° Project No. 99510402 Zone
DESCRIPTION:
Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility
undergrounding from Tukwila Ind Blvd to 42nd Ave S. Also add a signal at 42nd Ave S.
JUSTIFICATION:
Provide pedestrian and vehicle safety, drainage and neighborhood revitalization.
STATUS:
Phase |- Tukwila |nt'| Blvd to Military Rd, project completed in2Oo7 for o31 million with $1 million ingrants.
Phase ||-42 Ave GN Tukwila International Blvd.
K0A]NT.|K0PACT:
Reduce pavement, drainage repairs, and maintenance costs.
Awarded Tnanopo��ion|mpmvemer�Board's A�eha||mpmvomon1Pmgnam(\|P)gmntof$1 million.
.
Project is on Impact Fee list. Design and construction related to the Tukwila Village project.
FINANCIAL Through Estimated .
(in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design 345 97 442
Land (R/W) 31 crl(
38 69
0-) S
Const. Mgmt. 350 091, 350
Construction 2,248 rop, 2,248
FUND SOURCES
Awarded Grant 186 964 1,150
Sea City Light 29 206 235
Frontage/SSWM 781 781
Traffic Impact Fees 190 22 321 533
@ Project Location
ro/r'2u22Capital Improvement Program 14 ����
~-~
FINANCIAL Through Estimated
EXPENSES
CITY OFTUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT:
S 144 St Phase U| (42 Ave S - Tmkm/ila Umt'| Blvd) ° Project No. 99510402 Zone
DESCRIPTION:
Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility
undergrounding from Tukwila Int'l Blvd to 42nd Ave S. Also add a signal at 42nd Ave S.
JUSTIFICATION:
Provide pedestrian and vehicle safety, drainage and neighborhood revitalization.
345
Phase |- Tukwila |nt'| Blvd yo Military Rd, project completed in2OO7 for n3J million with $1 million ingrants. Phase
STATUS:
U-42 Ave 8to Tukwila International Blvd.
MA|NT IMPACT:
Reduce pavement, drainage repairs, and maintenance costs.
Awarded Tranopo��ion|mpmvamentBoard's A�aha||mpmvemer�Pmgmm(A|P)gmnt��$1miUion.
�OK0K0�NT'
'
Project is on Impact Fee list. Design and construction related to the Tukwila Village project.
FINANCIAL Through Estimated
EXPENSES
Design
345
55
400
Const. Mgmt.
350
350
Construction
2,325
2,325
FUND SOURCES
Awarded Grant
186
964
1,150
Sea City Light
26
206
232
Frontage/SSWM
781
781
Traffic Impact Fees
190
22
321
533
;7roject Location
242017 - 2022 Capital Improvemen Program 14
TRANSPORTATION COMMITTEE
Meeting Minutes
City Council Transportation Committee
September 19, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Dennis Robertson, Chair; Verna Sea[, De'Sean
Staff: David Cline, Bob Giberson, Pat Brodin, Robin,Tschrnak, Jaimie Reavis, Minnie
Dhakwal, Scott Bates, Gait Labanara, Peggy McCarthy, 4'Vjcky Carlsen, Laurel
Humphrey
CALL TO ORDER: Acting Committee Chair Robertson, e"d; th e meeting to order at�, m
1. PRESENTATIONS
14
g
$48,686.48 in TukwiL6,,"r,-edesigh,/,,,,,"r"'i"6"bi, f%ng costs Finds
for the supplement will come from the
20' budget has been revised to include $362,000
in /a Tukwila Village. UNANIMOUS APPROVAL. FORWARD TO
5MBER 26, 261 COMMlTEE OF THE WHOLE.
The C' ffifnittee continu&-discussion of the draft Transit Network Plan. The next step for the
Plan is to solicit addition' t./j ublic feedback regarding the conclusions and recommendations,
and then present a reutsd draft to the Committee at a later date. The Committee requested
no additional chanesrat this time. COMMITTEE DISCUSSION ONLY.
25