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Home My WebLink AboutCOW 2016-09-26 Item 3C - Resolution - Charter for Public Safety Bond Financial Oversight CommitteeCOUNCIL AGENDA SYNOPSIS Meetin ,g Data Pe pared by Ma or's review C uy V repien, 09/26/16 LH AW (Z ❑ Ordinance A/Itg Dale 10/03/16 LH ❑ Other M1 ,g Dale SPONSOR Z Council [:]Mayor ❑ J-JR ❑ DCD [:] Finance [].Fire ❑ IT ❑ P&R [:] Polue ❑ PWI SPONSOR'S On August 1, 2016 the City Council placed the Public Safety Plan bond proposition on the SUMMARY November ballot. Ordinance 2509 also included a provision to establish a Bond Financial Oversight Committee should the ballot measure be approved by voters. This proposed resolution adopts a Charter to be used as the framework for the Financial Oversight Committee. Ri w] I �WF�I) BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 9/20/16 COMMY17EE Cl LAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. COMMI,1,1,1 1;1 COST IMPACT / FUND SOURCE ExPj,'1NDT'I RI sQU I RI U) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/26/16 ITEM INFORMATION 9-791rFoO• 3.C. --F111,'I,'SP0Ns(.)R: LAUREL HUMPHREY IORf(',INAi..A(;ts'NDADA'I'E?: 9/26/16 A(,, j"INIM 1,n ,.m Trrj.i,'1 A resolution to adopt a charter for the Public Safety Plan Bond Financial Oversight Committee. GVIT"GORY Z Dis6wssion ,AII/S Date 9126116 ❑ Motion Altg Dole Z Resolution MI ,g Dale 1013116 ❑ Ordinance A/Itg Dale E]Bid-Axard Mig Date ❑ Pub&-14eafing Mtg Date ❑ Other M1 ,g Dale SPONSOR Z Council [:]Mayor ❑ J-JR ❑ DCD [:] Finance [].Fire ❑ IT ❑ P&R [:] Polue ❑ PWI SPONSOR'S On August 1, 2016 the City Council placed the Public Safety Plan bond proposition on the SUMMARY November ballot. Ordinance 2509 also included a provision to establish a Bond Financial Oversight Committee should the ballot measure be approved by voters. This proposed resolution adopts a Charter to be used as the framework for the Financial Oversight Committee. Ri w] I �WF�I) BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 9/20/16 COMMY17EE Cl LAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. COMMI,1,1,1 1;1 COST IMPACT / FUND SOURCE ExPj,'1NDT'I RI sQU I RI U) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/26/16 MTG. DATE ATTACHMENTS 9/26/16 Informational Memorandum dated 9/13/16 (Charter amended after FS) Draft Resolution Proposed Charter Boards and Application Form Excerpt from 8/1/16 Regular Meeting Minutes Minutes from the Finance and Safety Committee meeting of 9/20/16 10/3/16 1 27 W. City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Laurel Humphrey, Council Analyst C4,: Mayor Ekberg DATE: September 13,2016 (Updated following 9/20 F&S Meeting) SUBJECT: Public Safety Bond Financial Oversight Committee ISSUE The City Council desires to establish 8Public Safety Bond Financial Oversight Committee Uthe voters approve the Public Safety Bond ballot measure at the November 8'2010election. DISCUSSION C}n August 1,2O1G the City Council adopted Ordinance No. 250S providing for submission t0 the voters {d the City Dn November 8'2O16 a proposition authorizing the issuance Ofgeneral obligation bonds for the purpose 0f paying for the replacement Of Fire Stations 51'52 and 54.8 Justice Center to house Police and the Court, and fully fund fire apparatus and equipment for the twenty year life Of the Bond. In response to community input on the Public Safety Plan, the City Council also provided for the establishment of an independent Financial Oversight Committee should the proposed ballot measure b8 approved bv voters iDNovember. Ordinance No. 25U9 specified that the Committee would iOC|UdH at least five O08mb8[S including representatives from the residential, business and non-profit community and that membership would be appointed bV the City Council within six months. /# that time the Council requested that additional details regarding the Financial Oversight Committee be presented to the Finance and Safety Committee via a separate resolution. The attached resolution proposes a draft Charter tO serve @s the framework for the Financial Oversight Committee should the bond proposition be approved in November, including sections VD Purpose, R8Gp0OGibi|iU8S, Structure, Appointment Process, Bv8vv8, K8R5tiOgG' City Support, Ethics Policy, and Member Termination. The Charter also proposes that the City Council use the City's existing Boards and Commissions application form for this Committee, a sample of which iG attached tO this memo. RECOMMENDATION The Committee is asked to review the proposal and make a recommendation to the full Council regarding its final proposed form. Staff is seeking direction OO the draft components Ofthe Charter as well as a decision on the total number and composition of the Financial Oversight Committee. Two proposals regarding the number and composition are included for the Committee's consideration on page 3of the draft Charter. On September 20, 2016 the Finance and S8f8tV Committee recommended that the Oversiqht Committee include five members, which can be re-evaluated with time. ATTACHMENTS Draft Resolution Draft Charter Current City 0f Tukwila Boards, Commissions and Committee application form Excerpt from Minutes Of August 1,201G Regular Meeting 30 1011, fflllyw A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A CHARTER FOR THE PUBLIC SAFETY BOND FINANCIAL OVERSIGHT COMMITTEE. WHEREAS, the City Council has determined that it is in the best interest of the City to implement its Public Safety Plan, which includes a voter-approved bond to replace three seismically-deficient fire stations, guarantee funding for critical fire apparatus and equipment, and construct a justice center to house the Police Department and the Municipal Court; and WHEREAS, on August 1, 2016, the City Council adopted Ordinance No. 2509, providing for submission to the voters of the City on November 8, 2016, a proposition authorizing the issuance of general obligation bonds for the purpose of paying a portion of the cost of the Public Safety Plan; and WHEREAS, outreach on the proposed Public Safety Plan revealed significant community support for public safety staff and funding, along with a desire for an independent oversight mechanism; and WHEREAS, oversight of the City's finances is the ultimate responsibility of the City Council, given to them by the voters of the City of Tukwila, as set forth by State law and no independent oversight committee can supersede that fiscal authority; and WHEREAS, in response to direction from the community the City Council desires to establish an additional mechanism that will increase accountability, transparency and public confidence that funds will be spent as stated; and WHEREAS, Ordinance No. 2509 provides for the establishment of a Financial Oversight Committee should the Public Safety Plan ballot proposition be approved by the qualified voters of the City of Tukwila; and W:\Word Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-21-16 LH:bjs Page 1 of 2 31 WHEREAS, if the ballot proposition submitted by Ordinance No. 2509 is approved by the qualified voters of the City of Tukwila on November 8, 2016, the Council desires to have in place a framework for appointing an independent oversight committee within six months; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council is dedicated to accountability and transparency in the expenditure of bond proceeds and adopts a Charter for the Public Safety Bond Financial Oversight Committee (attached as Attachment A) to be effective immediately-December 12016 should the Public Safety Bond ballot measure be approved by voters at the November 8, 2016 General Election. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of ; 2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk FA INUM01 , OILVIII 11091 Rachel B. Turpin, City Attorney Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment A: Charter of the Public Safety Bond Financial Oversight Committee WAWord Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-21-16 LH:bjs Page 2 of 2 32 of the City of Tukwila Public Safety Bond Financial Oversight Committee Adopted by Resolution No. 33 (D CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 1. Background — Public Safety Bond On November 8, 2016, voters of Tukwila will be asked to approve issuance of general obligation bonds not to exceed $77,385,000 to pay for: • Replacement of three seismically-deficient fire stations (Stations 51, 52 and 54) • Guaranteed funding for fire equipment and apparatus for the life of the 20-year bond Construction of a Justice Center to house the Tukwila Police Department and Municipal Court. 2. Charter Purpose Pursuant to Ordinance No. 2509 the City Council will appoint a Public Safety Bond Financial Oversight Committee within six months if the ballot proposition is approved by the qualified voters of Tukwila at the November 8, 2016 election. The purpose of this Charter is to serve as the framework for the Financial Oversight Committee ("Committee"). The City Council may amend this Charter as necessary or appropriate. 3. Committee Purpose As the City's legislative body, oversight and control of the City's finances is the responsibility of the City Council, all seven of whom are held accountable by Tukwila voters. The purpose of this Committee is not to supersede the fiduciary authority of the Council, but to independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds. The Committee shall review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond, and shall report at least semi-annually to the City Council and the public on the same. The Committee will help ensure that the community remains informed about new public safety construction projects. The Committee will not be engaged in facility design or construction oversight. 4. Committee Responsibilities • Review periodic reports provided by the City regarding status of construction projects, bond expenditures, project schedules, and timelines of bond projects. • Verify effective and efficient use of bond proceeds and compliance with the purposes of the Public Safety Bond. • Review efforts by the City to maximize bond revenues by balancing best value, quality, and efficiency in meeting the City's goals and priorities. • Review copies of all other bond reports provided by the City or requested by the Committee. Page 2 of 5 34 (continued...) CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 4. Committee Responsibilities (cont.) • Review copies of any performance or financial audits of the City's bond programs to ensure that appropriate action is being taken to remediate any identified deficiencies. • Prepare and communicate findings and recommendations for improvement via a periodic (at least semi-annually) independent report to the City Council and the public. • Review this Charter annually and recommend revisions to the City Council. • Approve Committee meeting minutes. • Approve reports and other Committee communications. 5. Committee Structure and Membership The Committee shall include 5 R members comprising 2 {4} residents, 2 members from the business community, and 1 at-large member-FepFesen#Rg--a-Pan-pfefA Kja44za-fion4hat v.,01,KS GIGSely with Tukwila GGMMURity mernbers., The City Council will appoint all members of the Committee. Members shall serve for terms of two years without compensation, although in order to have staggered terms, 1 resident and 1 business representative will initially be appointed for three years and thereafter all terms of appointment will be for two years. Members may be reappointed for additional terms. No employee or official of the City of Tukwila shall be appointed to the Committee. No vendor, contractor, or consultant of the City of Tukwila who is in any way involved in the public safety construction projects shall be appointed to the Committee. The Committee shall continue in existence for the economic life of the Public Safety Bond. 6. Appointment Process The City will advertise broadly the opportunity to serve on the Committee. Interested individuals may apply by completing the City's Boards and Commissions application form available on the City website. Applications will be reviewed by a standing Committee of the City Council which will make a recommendation to the Committee of the Whole. Volunteers for City Boards, Commissions, and Committees are subject to a background check. Page 3 of 5 35 CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 7. Bylaws The Committee shall adopt bylaws regarding its internal organization, including the following: • A provision for electing a Chair and a Vice-Chair, as well as any other officers deemed necessary by the Committee. • All meetings will be open to the general public. • A majority of active members shall constitute a quorum. • Reports and/or recommendations to the City Council must be approved by a majority of active members of the Committee. • Written minutes of all meetings of the Committee shall be composed. 8. Meetings The Committee shall determine its meeting schedule according to the flow of information to evaluate, no fewer than two times per year. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, the Committee shall define the member as inactive and inform the Council of its action. 9. City Support The City will provide the Committee with reasonable technical and administrative assistance, including: • Provision of timely reports that will describe proposed projects, costs, contingency, and schedule. • Provision of other documents such as financial statements, investment reports, contracts, budget amendments, bid awards, or other reports requested by the Committee. • Provision of a meeting room. • Provision of space on the City website and Digital Records Center for public access to agendas, minutes, reports, and any other relevant information. • Preparation and distribution of meeting agendas and minutes. Page 4 of 5 36 G) CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 10. Ethics Policy Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code of Ethics for Employees and Appointed Officials. The Committee serves the general interest of the public and not any personal or special interest. Committee members are required to sign a conflict of interest statement and to disclose any potential conflicts that may arise in the course of their service. 11. Member Termination The City Council retains the right to remove a Committee member for specific reasons such as, but not limited to: • The member has been declared inactive due to missing two or more meetings without cause. • The member has been found to violate a provision of the Code of Ethics (TIVIC Chapter 2.95). If a member is removed from the Committee, the community will be notified of the vacancy and the City Council will appoint another qualified person to the Committee per the process outlined in Section 6 of this Charter. Page 5 of 5 37 w City of Tukwila Tukwila City Hall O200S0udhC8nt*rBlvd Tukwila, WA 98188 Phone: (2O8) 433-1800 Fax: (20O)433-1833 Email: VVebSite: /l��|'r�f'�J�Fn�4��O'�f��f .�.�� -- - Appointment ' BOARD�M��l� ��J�� `/�YN01|��|/��J� S '`.n�� ==.��^+.��/v�� RECEIVED Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. Last ADDRESS: Street MAILING ADDRESS (if diffenant):____ HOME PHONE: EMPLOYER: First M. City Zip CELL8NDBUEPHUNE: Please check all that apply to you within the City of Tukwila limits: [] Resident [] BUSiD8SSOwDnr/RepreG8nt8tive [] 8chOO| 0SthCt Representative R High School Student I wish to be considered for appointment to the following board or commission (check all that apply): [] Other/Special Committee: BOARDS & COMMITTEES: E] Community Police Advisory 0 Human Services 0 Library El Lodging Tax HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? El Yes 0 No |fleo. please list: AVAILABLE TO ATTEND MEETINGS: El Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: El Yes El No TERM EXPIRES: 0 Arts O Civil Service O Equity &Diversity LJ Parke [] Planning [] Other/Special Committee: BOARDS & COMMITTEES: E] Community Police Advisory 0 Human Services 0 Library El Lodging Tax HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? El Yes 0 No |fleo. please list: AVAILABLE TO ATTEND MEETINGS: El Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: El Yes El No TERM EXPIRES: BOARDS /COMMISSIONS APPLICATION FOR APPOINTMENT rroteSSIonaut;ommunity Activities (organizations, duns, service groups, etc): Hobbies /Interests: Qualifications as related to this position: utner corn Applicant's Signature Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433 -1800. nil �� x � CITY yUKWILA Boards & Commissions 6200 S00thC8DberBlvd., Tukwila, WA 98188 206-433-1800 Background Screening Standards The following policy guidelines are a reflection of the "Disqualification Standards" that the City Of Tukwila has implemented for its Boards and Commissions and Volunteer Program. /\ person will likely be disqualified and prohibited from serving ifthe person has been found guilty of the following crimes: SEX OFFENSES All sex offenses —Regardless of the amount of time since offense. Examples: Child molestation, rape, sexual assault, battory, oodomy, prosthuiion, no|iuitabon, indecent exposure, etc. FELONIES All felony violence —Regardless of the amount of time since offense. Example : Murder, manslaughter, aggravated assault, kidnapping, robbery, aggravated burglary, etc. All felony offenses (other than violence or sex) — within the past 1Oyears. Examples: Drug offenses, theft, embezzlement, fraud, child endangerment, etc. MISDEMEANORS All misdemeanor violence offenses within the past 7years. Examples: Simple 8SS8ub, bothary, domestic violence, hit & run. etc. All misdemeanor drug & alcohol offenses within the past 5 year or multiple offenses in the past 10 years. Example : Driving under the influence, simple drug possession, drunk and disorderly, public intoxication, possession of drug paraphernalia, etc. Any other misdemeanor within the past 5 years that would be considered a potential danger to children or is directly Fe|obad to the functions of that volunteer. : Contributing to the delinquency of minor, providing G|COhO| to 8 minor, theft- if volunteer would be handling monies, etc. Guilty rneona that person was found guilty following a trial, entered a guilty plea, entered a no contest plea accompanied by a court finding of guilty, regardless of whether there was an adjudication of guilt (conviction) ormwithholding of guilt. This does not apply if criminal charges resulted in acquittal, Nolle Prosse, or dismissal. Anyone who has been charged for any mf the disqualifying offenses or for cases pending in court will not be permitted to volunteer until the official adjudication of the case. �� ' Applicant: CITY OF TUKWILA Boards & Commissions 6200 Southcenter Blvd., Tukwila, WA 98188 206 - 433 -1800 Notification and Authorization for Background Investigation Disclosure Statement In compliance with RCW 43.43.830 -845, all applicants who have been offered a position as a volunteer, and in which position the person may have unsupervised access to children less than sixteen years of age, to developmentally disabled persons, or to vulnerable adults, are required to disclose the following information: 1. Have you ever been convicted of any crime against children or other ❑Yes ❑ No persons *? "Crime against children or other persons" (as identified in RCW 43.43.830) means a conviction of any of the following offenses: Aggravated murder; first or second degree murder; first or second degree kidnapping; first, second or third degree assault; first, second or third degree assault of a child; first, second or third degree rape; first, second or third degree rape of a child; first or second degree robbery; first degree arson; first degree burglary; first or second degree manslaughter, first or second degree extortion; indecent liberties; incest; vehicular homicide; first degree promoting prostitution; communication with a minor; unlawful imprisonment; simple assault; sexual exploitation of minors; first or second degree criminal mistreatment; child abuse or neglect as defined in RCW 26.44.020; first or second degree custodial interference; first or second degree custodial sexual misconduct; malicious harassment; first, second or third degree child molestation; first or second degree sexual misconduct with a minor; commercial sexual abuse of a minor; child abandonment; promoting pornography; selling or distributing erotic material to a minor; custodial assault; violation of child abuse restraining order; child buying or selling; prostitution; felony indecent exposure; criminal abandonment; or any of these crimes as they may be renamed in the future. 2. Have you been convicted of crimes relating to financial exploitation where F-1 Yes ❑ No the victim was a vulnerable adult? 3. Have you been found in any dependency action under RCW 13.34.040 to ❑ Yes T No have sexually assaulted or exploited any minor or to have physically abused any minor? 4. Have you been found by a court in a domestic relations proceeding under ❑ Yes ❑ No Title 26 RCW to have sexually abused or exploited any minor or to have physically abused any minor? 5. Have you been found in any disciplinary board final decision to have sexually RYes ❑ No or physically abused or exploited any minor or developmentally disabled person, or to have abused or financially exploited a vulnerable adult? 6. Have you been found by a court in a protection proceeding under Chapter ❑ Yes ❑ No 74.34 RCW, to have abused or financially exploited a vulnerable adult? If the answer is YES to any of the previous questions, please describe the location, date and facts of the conviction and make reference to the question being answered: Please continue on the back 4 42 The City of Tukwila shall make an inquiry to the Washington State Patrol and/or Southeastern Security Consultants, Inc. regarding an applicant's conviction record, disciplinary board final decision, or civil adjudication record. Applicants will be notified of the results within 10 working days of receipt of this information by the City of Tukwila. A copy of the background screening results will be made available to the applicant upon request. I acknowledge that I have read the entire Notification and Authorization for Background Investigation Disclosure Statement, which I understand the requirements, and I grant permission to the City of Tukwila to make inquiry to the aforementioned organizations under the provisions of this law. Pursuant to RCW 9A.72.085, I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. TO EXPEDIATE THE BACKGROUND CHECK PROCESS PLEASE PROVIDE ALL REQUESTED INFORMATION. INFORMATION WILL BE KEPT CONFIDENTIAL. I 'PRINT CLEARLY' Applicant's Name (Print) Date of Birth Street Address Social Security Number City - - ------------ . ...... State Zip Code Phone Number 1: Applicant's Signature Date Phone Number 2: City of Tukwila Processing Agent Processed Date Results Date: Results: ❑ PASS ❑ FAIL Applicant Notified: No Yes Date: Notes: Revised: 1/22/2014 43 Ell Tukwila City Council Regular Meeting Minutes August 1, 2016 Page 3 of 10 transformation there provided hope to the residents of that area that is needed for those living west of TIB. Thirdly, she has seen the articles regarding the Police Department, and she expressed appreciation for the partnership between the School District and Officers Balcom and Harrison. Building relationships with the students and the Police Department is essential and very beneficial. Additionally, she is pleased about the upcoming community potluck. Pam Carter, 4115 South 1391h Street, said "Action Tukwila" is a grassroots community organization with a focus on bringing people together through activities. A community potluck event known as "Come Sit at Our Table" is scheduled for August 13, 2016 from 1:00 -5:00 p.m. on Tukwila International Blvd. between 1441h and 146th Streets. The 2 northbound lanes will be closed to facilitate the event, which involves food, music and street soccer. All are invited to attend and bring a dish to feed 6 people and an appetite. She conveyed that a great deal of fundraising is underway for this event, to include a Go Fund Me page. Those interested can visit http: / /www.actiontukwila.com. Ms. Carter provided flyers and information for distribution to the City Council. Councilmember Quinn referenced the Housing Authority comment. The Community Affairs and Parks Committee has been working on this, and will work with staff to identify partnerships. Mayor Ekberg also referenced the housing issue as it relates to Ms. Larson's comments from about a year ago regarding infestations in multi - family complexes. He is working with staff, as part of the business license process, to ensure all apartments provide proof of a pest inspection prior to getting a business license. The Mayor appreciates feedback about issues of concern in the community. CONSENT AGENDA a. Approval of Minutes: 7/18/16 (Regular) b. Approval of Vouchers #372620; #372613- 372753; #160600, #160703- 160705 in the amount of $2,512,049.38 c. Authorize the Mayor to sign an agreement with Seattle Southside Regional Tourism Authority (SSRTA) for tourism promotion in the amount of $337,500 to be paid from lodging tax funds. [Reviewed and forwarded to Consent by the Finance & Safety Committee on 7119116.] d. Award a bid and authorize the Mayor to sign a contract with Titan Earthwork, LLC, for the Andover Park East Water and Sewer Replacement Project in the amount of $3,504,684.14 (plus contingency). [Reviewed and forwarded to Consent by the Utilities Committee on 7126116.] e. A resolution rejecting all bids submitted for the 2016 Small Drainage Program. [Reviewed and forwarded to Consent by the Utilities Committee on 7126116.] RESOLUTION NO. 1886 f. A resolution declaring an emergency in response to damages to public property due to a collapsed storm drain line. RESOLUTION NO. 1887 [Reviewed and forwarded to Consent by the Utilities Committee on 7126116.1 (Per agenda amendment on Page 1 MOVED BY DUFFIE, SECONDED BY HOUGARDY THAT THE CONSENT AGENDA BE APPROVED AS SUBMITTED. MOTION CARRIED 7 -0. UNFINISHED BUSINESS a. An ordinance to place a public safety bond on the November 8, 2016 General Election ballot to fund the replacement of three seismically- unsound fire stations, guarantee funding for fire equipment and apparatus for the life of the bond, and construct a new Justice Center to house the Tukwila Police Department and Municipal Court. The City is considering a Public Safety Plan to fully fund police, fire and other first responders by investing in safe, modern facilities and providing essential life safety equipment. This would include a bond measure on the November 8, 2016 ballot that would fund the replacement of Fire Stations 51, 52 and 54, build a Justice Center to house Police and the Court, and fully fund apparatus and equipment for the next 20 years. 45 Tukwila City Council Regular Meeting Minutes August 1, 2016 Page 4 of 10 Bruce Linton, Deputy Police Chief, and Rachel Bianchi, Communications Manager, utilized a Powerpoint presentation to summarize this issue. How we got here: Two efforts converged; Public Safety prioritized • Identifying how to fully fund fire services in Tukwila has been an ongoing effort since 2010, and included two lengthy processes investigating whether joining the Kent Regional Fire Authority was the best option. • At the direction of the City Council in 2012, the City has also engaged in a comprehensive review of City facilities, which included fire facilities, resulting in the City of Tukwila Facilities Plan for Essential Government Services. • Public Safety was the top priority identified and, at the direction of the City Council, the Public Safety Plan was developed in 2016 to address both fire and the broader public safety facilities deficiencies identified by the Facilities Committee. Details of the Public Safety Plan: • 20 -year voter - approved Public Safety bond to pay for: • Replacing three seismically- deficient fire stations • Guaranteed funding for fire equipment and apparatus for the life of the bond • New Justice Center to house Tukwila's Police Department and Municipal Court • Consolidated Public Works shops facility to be paid for with an equal mix of General Fund and Utility Funds, within the existing rate structure Next Steps: • Public Safety Bond — Council must act by August 1, 2016 to make the November 8, 2016 ballot; must also decide pro /con committee makeup • Public Works — 2017/2018 Budget process • Bond Oversight Committee scope and representation to be finalized by the Council this summer MOVED BY SEAL, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE READ BY TITLE ONLY. MOTION CARRIED 7 -0. Christy O'Flaherty, City Clerk, read the proposed ordinance by title only. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, PROVIDING FOR THE SUBMISSION TO THE VOTERS OF THE CITY AT A SPECIAL ELECTION TO BE HELD IN CONJUNCTION WITH THE STATEWIDE GENERAL ELECTION ON NOVEMBER 8, 2016, OF A PROPOSITION AUTHORIZING THE CITY TO ISSUE ITS GENERAL OBLIGATION BONDS FOR THE PURPOSE OF PAYING A PORTION OF THE COST OF THE TUKWILA PUBLIC SAFETY PLAN, IN A PRINCIPAL AMOUNT NOT TO EXCEED $77,385,000, PAYABLE BY ANNUAL PROPERTY TAX LEVIES TO BE MADE IN EXCESS OF REGULAR PROPERTY TAX LEVIES, AND TO LEVY THOSE EXCESS PROPERTY TAXES, ALL AS MORE PARTICULARLY SET FORTH HEREIN; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. MOVED BY SEAL, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE ADOPTED AS READ.* Councilmember Seal referenced page 59 of the agenda packet as it relates to changes in the "Financial Oversight Committee" section of the ordinance. These changes reflect the discussion at the last Council meeting. Councilmember McLeod referenced the section in the "Financial Oversight Committee" portion of the ordinance as it relates to a member being removed from the Committee for missing meetings. He inquired if that was the only way a member could be removed from the Committee. Rachel Turpin, City Attorney, said that while that appears to be the only basis for removal in the ordinance, it is possible for the Council to develop procedural rules as part of the process at a later date. M. Tukwila City Council Regular Meeting Minutes August 1, 2016 Page 5 of 10 Councilmember Hougardy suggested that there be consistency in the ordinance in that the word "financial" appear in front of the words "oversight committee" throughout the ordinance. MOVED BY HOUGARDY, SECONDED BY KRULLER TO AMEND THE PROPOSED ORDINANCE TO ADD THE WORD "FINANCIAL" IN ALL INSTANCES IN FRONT OF THE WORDS "OVERSIGHT COMMITTEE." MOTION CARRIED 7 -0 TO AMEND THE PROPOSED ORDINANCE. Councilmember Quinn inquired regarding rules that reference that the Council cannot forego their fiduciary responsibility in establishing a Financial Oversight Committee. Ms. Turpin confirmed that the Financial Oversight Committee will report to the Council, and it will not diminish the Council's fiduciary responsibility. Councilmember Robertson expressed concern that years from now, it may be reasonable to disband the Financial Oversight Committee as there will no longer be a need for it. Ms. Turpin said the Council could adopt an ordinance to amend the existing ordinance to disband the committee. *MOTION CARRIED 7 -0, TO ADOPT ORDINANCE NUMBER 2509 AS AMENDED. b. Authorize the approval of Pro /Con Committees to place a public safety bond on the November 8, 2016 General Election ballot to fund the replacement of three seismically- unsound fire stations, guarantee funding for fire equipment and apparatus for the life of the bond, and construct a new Justice Center to house the Tukwila Police Department and Municipal Court. Ms. Bianchi provided an overview of this topic. King County Elections requires that jurisdictions putting local measures on the ballot must identify the names of individuals to be on the Pro and Con committees associated with a ballot measure. The City can only submit three names for each committee, although an unlimited number can assist the committees in preparing the statements. The City advertised that interested persons should submit their names to the City, and that the Council would make the final determination. Interested parties for the committees are as follows: Pro Committee: • Katrina Dohn • Jim Haggerton • Ed Hougardy • Kathleen Wilson Con Committee: • Mark Cohen • Charles Tyson Councilmember Hougardy recused herself from the discussion, as her husband is a candidate for the Pro Committee. Councilmember Quinn suggested that the Pro Committee be comprised of Katrina Dohn, Jim Haggerton, and Kathleen Wilson. All of these individuals are very qualified, and the City is fortunate to have these 4 names before us. Council President Duffie concurred with Councilmember Quinn and expressed the highest regard for Ed Hougardy and his good work in the City. Mr. Duffie conveyed that it would be best to have the Pro Committee members not be related to Councilmembers. He also feels that Mr. Hougardy is so committed to Tukwila that he would understand and accept this decision gracefully. 47 WLLOJ FINANCE AND SAFETY COMMITTEE Meeting Minutes Citv Council Finance and Safetv Committee September 20, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Bruce Linton, Bill Devlin, Dan Lindstrom, Cheryl Thompson, Peggy McCarthy, Stacy Hansen, Derek Speck, Stephanie Brown, Marty Grisham, Joseph Todd, CraigZellerhoff, Laurel Humphrey Guest: Coletha Albert, Human Services Advisory Board CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Purchase of Cellebrite Data Extraction Technology Staff is seeking Committee approval to purchase the Cellebrite UFED 4PC software and Cloud Solutions Set for a total amount of $31,904, which includes renewals, shipping and training. Funds are available from the asset forfeiture budget. Cell phones and electronic devices tend to figure prominently in criminal activity and Cellebrite is commonly used for recovering data in criminal investigations. Tukwila has had to rely on neighboring agencies, state labs and other resources for these investigations and owning this technology in house will increase efficiency. UNANIMOUS APPROVAL. B. Resolution: Adopting a Charter of the Public Safety Bond Financial Oversight Committee Staff is seeking Council approval of a resolution that would adopt a Charter for a Public Safety Bond Financial Oversight Committee that would be established if voters approve the Public Safety Bond ballot measure on November 8, 2016. The Charter includes sections on Purpose, Responsibilities, Structure, Appointment Process, Bylaws, Meetings, City Support, Ethics, and Termination. The Committee discussed the proposal and decided that the Oversight Committee should initially include five members comprising two residents, two business representatives, and one at -large member that can be either of those categories, or someone from a non - profit agency working in the community. This change may also require an amendment to the enacting Ordinance. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 26, 2016 COMMITTEE OF THE WHOLE. .•