HomeMy WebLinkAboutReg 2011-06-06 COMPLETE AGENDA PACKET Tukwila City Council Agenda
REGULAR MEETING
Jim Haggerton, Mayor Counc //members: -.*-Joe Duffie -.*-Joan Hernandez
Steve Lancaster, CityAdm /n/strator Dennis Robertson Verna Seal
Allan Ekberg, Council Pres ident Kathy Hougardy De'Sean Quinn
Monday, June 6, 2011; 7:00 PM Ord #2334 Res #1743
1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL
2. APPOINTMENTS Confirm the appointment of Mike Villa as Chief of Police. Pg.1
3. CITIZEN At this time, you are invited to comment on items notincludedon this agenda
COMMENT (please limit your comments to five minutes per citizen). To comment
on an item listedon this agenda, please save your comments until the issue is
presented for discussion.
4. CONSENT a. Approval of Minutes: 5/16/11 (Regu /arMtg.); 5/23/11 (Special Mtg.)
AGENDA b. Approval of Vouchers.
c. Accept as complete the Tukwila International Boulevard Improvements Pg.3
Phases II III Project (contract #09 -006) with Gary Merlino Construction
Company, Inc. No retainage was held due to a retainage bond. (Final
cost of project is $12,449,740.11.)
5. UNFINISHED Authorize the Mayor to enter into negotiations with Tukwila Village Pg.9
BUSINESS Development Associates, LLC to purchase and develop approximately
5.76 acres of City property at Tukwila International Boulevard and
South 144th Street known as Tukwila Village. (Please bring 5123111
C. 0. W. packet for reference documents)
6. NEW BUSINESS
7. REPORTS a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or tukclerk @tukwilawa.gov). This notice is available at
www.tukwilawa.aov and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
Co uNuL AGENDA SYNOPSIS
Initial r ITEM NO.
�3 Meeting Date Prepared by Mayor'�,iiiew Council review
06/06111 CO
a.
O bb ITEM INFORMATION
i i
CAS NUMBER: 1 1 Vbb ISTAFFSPONSOR: MAYORHAGGERTON IORIGINAL AGENDA DATE: 6/6/11
AGENDA ITEM TITLE Confirm the appointment of Mike Villa as the Chief of Police
CATEGORY E] Discussion ®Motion E] Resolution ❑Ordinance Bid Award ❑Public Ilearing ❑Other
Mtg Date Mtg Date 6/6/11 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
ISPONSOR E] Council ®Mayor HR DCD Finance ❑Fire E] IT E] &R E] Police E] WI
SPONSOR'S Mike has served the Tukwila Police Department and our community since 1990. He has
SUMMARY progressed steadily through the ranks of our Department, serving as an Assistant Chief
since 2007. I expect Mike's proven leadership and commitment to the Department and
community to serve us exceedingly well in the coming years.
R1VILWID BY ❑COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR /ADMIN. Mayors Office
COIVIMI I TEE
COST IMPACT FUND SOURCE
EXPENDI"i uRE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
jMTG.DATE1 RECORD OF COUNCIL ACTION
6/6/11
MTG. DATE I ATTACHMENTS
6/6/11 No attachments (Memo from Mayor and resume provided to Council on 5/16/11)
1
2
Co vNcm AGENDA SYNOPSIS
Initials ITEM NO.
Meetin- Date Prepared by Mayor'" ew Council review,
06/06/11
1TEM INF -PRIVIATION
CAS NUMBER: 11 Ubb IORIGINAL AGENDA DATE: JUNE 6, 2011
AGENDA ITEM TITLE Accept as complete Tukwila International Blvd Phases II III Project
and release retainage bond
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 06106111 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PWI
SPONSOR'S The contract with Gary Merlino Construction Company, Inc. of Seattle, WA is complete for
SUMMARY the Tukwila International Boulevard Phases II III Project. This project continued the
corridor improvements along Tukwila International Blvd. Construction started April 29,
2009 and was physically completed on October 22, 2010. Council is being asked to accept
and finalize the contract in the amount of $12,449,740.11.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 05/16/11
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
C0 IMPACT =FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$12,449,740.11 $14,100,834.98 $0.00
Fund Source: 104 ARTERIAL STREET FUND
Comments:
MTG' DATE RECORD OF COUENGIL ACTION
06/06/11
F.
I MTG DATE 1 ATTACHMENTS
06/06/11 Informational Memorandum dated 05/13/11
i State of WA Dept of Revenue Notice of Completion 09 -006
Minutes from the Transportation Committee meeting of 05/16/11
I
4
City of Tukwila
s
Jim Haggerton, Mayot
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Public Works Director
DATE: May 13, 2011
SUBJECT: Tukwila Int'I Blvd Improvements Phases If and III
Project No. 95 -RW03 95 -RW04; Contract No. 09 -006
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage bond.
BACKGROUND
The Notice to Proceed for Contract No. 09 -006 with Gary Merlino Construction Company, Inc.,
of Seattle, Washington, was issued on April 29, 2009 for construction of the Tukwila
International Blvd Roadway Improvements Phases II and Ill. This project continued the corridor
improvements started with Phase I by constructing urban street amenities such as curb, gutters,
sidewalks, illumination, widening the roadway, installing two new traffic signals, adding
dedicated bus pullouts, and completing the high flow bypass drainage system to the outfall at
SR 599.
ANALYSIS
Construction was physically completed on October 22, 2010. Sixty -seven Change Orders were
issued during construction totaling $672,534.59. The majority of the Change Orders can be
summarized in three distinct categories. The first, at approximately $300,000, was due to
changed conditions discovered in the field. The second, at approximately $115,000, was due to
obstructions encountered during drilling of the support walls on either side of the roadway. The
third, at approximately $310,000, was attributed to WSDOT's late permit condition that required
a half -width overlay in the limited access area near SR 599. These changes were offset by
various Change Order credits for approximately ($60,000) and under -runs of ($485,393.00). The
largest single under -run, at roughly $175,000, was due to an asphalt cost adjustment.
The budget for this contract with a 15% contingency was $14,100,834.98. No retainage was
held as the contractor used a retainage bond.
Contract Award Amount 12,255,380.00
Change Order Nos. 1 through 67 672,534.59
Cost Under -runs (485,393.00)
Sales Tax for WD 125 W Sewer 7.218.52
Total Amount 12.449.740.11
WAPW Eng1PROJECTSIA- RW RS Projecls195RW03 TIB21ConslructioMTl8 Ph2 &3 INFO MEMO Closeout- 05 -13 -11 gl.doc 5
TIB II and III
Page 2
The final cost for the entire project resulted in a significant savings from the original budgeted
amount. The savings to both grant funding agencies and City budgets are shown in the
following table:
TIB II III Budget Actual Difference
Total Expenditures $17,946,000.00 $16,286,427.34 1,659,572.66
Federal Grants (7,529,000.00) (7,419,543.42) (109,456,58)
State Nickel Funds (2,848,000.00) (2,848,000.00) 0.00
Trans Improv Brd (4,145,000.00) (4,011,917.00) (133.083.00)
Utilities WD,W,Com (377,000.00) (379,269.43) 2,269.43
City Revenue 3,047,000.00 1,627,697.49 1,419,302.51
RECOMMENDATION
The Council is being asked for formal acceptance and retainage bond release authorization,
subject to standard claim and lien release procedures, for the contract with Gary Merlino
Construction Company, Inc. in the amount of $12,449,740.11 and to consider this item on the
consent agenda at the June 6, 2011 Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
6
State of Washington
Department of Revenue
PO Box 47474
REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 600 584 952
Date 3/18/11
NOTICE OF COMPLETION OF PUBLIC WORDS CONTRACT
Flom
Name &.A�rss of 1'ubltc agency 9 Dariment UeOnly
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Tukwila International Boulevard Phases 2 3 Improvements 09 -006
Contractor's Name Telephone Number
Gary Merlino Construction, Inc.. 206 762 -9125
Contractor's Address
9125 10th Ave S, Seattle WA 98108
Date Work Commenced Date Work Completed Date Work Accepted
4/29/09 10/22/10 XX /XX /XX
Surety or Bonding Company
Travelers Casualtiy Surety Company Parker, Smith Feek, Inc. (Local Agent)
Agent's Address
2233 112th Ave NE, Bellevue WA 98004
Contract Amount 12,255,380.00
Additions 672,534.59 Liquidated Damages 0.00
Reductions 485,393.00
Sub -Total $12,442,521.59 Amount Disbursed 12,499,740.11
Amount of Sales Tax Paid at 9.5 7,218.52 Amount Retained 0.00
(If various rates apply, please send a breakdown)
TOTAL $12,499,740.11 TOTAL 12,499,740.11
�A >2i'S)h'rnngOffice'r
Comments:
Signature
Tax Rule 171 Retainage Bond Type or Print Name Diane Jaber
Finance Approval Phone Number 206 -433 -1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01) 7
0tv of Tukwila
Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
May 16, 2011 5: 00 p.m. Conference Room I
PRESENT
Councilmembers: Joan Hernandez, Chair; Joe Duffle and Verna Seal
Staff Bob Giberson, Robin Tischmak, Peter Lau, Mike Rhonda and Gail Labanara
CALL TO ORDER: The meeting was called to order at 5:01 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Proiect Closeout: Tukwila International Boulevard Improvements Phase II III
Staff is seeking Council approval for project acceptance, closeout and release of retainage bond to Gary
Merlino Construction Company, Inc. for the completion of Phase II and III Tukwila International
Improvements. Total construction contract cost was $12,449,740.11.
The project was physically completed on October 22, 2010, with 67 change orders totaling $672,534.59,
and costs under -runs were over $485,000. Overall, the project was completed under budget saving over $1.4
million dollars in City funding.
Mike Rhonda gave a PowerPoint presentation about the project which provides detailed information
(presentation is attached to minutes). UNANIMOUS APPROVAL. FORWARD TO JUNE 6 CONSENT
AGENDA FOR DISCUSSION.
B. Target Zero Grant Opportunity: Washington State Traffic Safety Commission
As information only, staff informed Committee members that the City will not be applying for the Target
Zero grant through the Washington State Safety Commission. This grant opportunity was first brought to
staff attention through Committee Member Seal. INFORMATION ONLY.
III. SCATBd
Since there was no SCATBd Technical Advisory Committee (TAC) meeting last week, there was no discussion
of SCATBd items. Committee Chair Hernandez requested staff include a copy of SCATBd minutes and
agendas in future Transportation Committee agenda packets for Committee Member review. INFORMATION
ONLY.
IV. MISCELLANEOUS
No Miscellaneous items.
Meeting adjourned at 5:2 7 p. m.
Next meeting: Monday, June 6, 2011 5:00 p.m. Conference Room 1
Committee Chair Approval
Minutes by KAM, Reviewed by GL.
8
COUNCIL AGENDA SYNOPSIS
Meetin Date Initials I ITEMNO.
Prepared b Ma revieav Council review
`1
N MI
s I 05/23/11 DCS
06/06/11 I DCS I
I I I I I
ITEM INFORMATION
CAS NUMBER: 11 I STAF SPONSOR: DEREK SPECK I ORIGINAL AGENDA DATE 5/23/11
AGr',ND;\ I'I'I.M TITLE Tukwila Village Developer Selection
C: \TEGOR�' Discussion Motion Resolution Ordinance Bid Award Public Hearing [:]Other
A4tg Date 05123111 Mtg Date 6 16111 Mtg Dote Mtg Date Mtg Dote ililig Date Mtg Date
(SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PIdV
SPONSOR'S The Council is being asked to consider and select a developer for Tukwila Village.
SUIMMARY
R]vIEVU1D BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR /ADMIN. Select Tukwila Village Development Associates, LLC
COMMITTEE
COST IMPACT FUND SOURCE
EYPI-NDITUI21- REQUIRl D AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
C07nrnents:
MTG. DATE I RECORD OF COUNCIL ACTION
05/23/11 Forward to next Regular Meeting
MTG. DATE I ATTACHMENTS
05/23/11 Informational Memorandum dated 5/18/11
Tukwila Village Developer Selection Principles
j Tukwila Village Vision Statement
Income Limitation Table
Citizen Comment Sheet
No attachment (refer to 5/23/11 C.O.W. Dacket)
9
10
Tpc ®mom lddeet�ho Even
201
6th:(1\Ionday) 7,th.;(Tue'sdAV, 8tfi(Wednesday) 9th (Tliursday ;,10th,((Frrday I;.l th (Saturday)
Transportation Chamber of Cottage Creek
Crate, Commerce Restoration party
5:00 PM Gov't. 9:00 AM Noon
(CR #1) Community (meet by flagpole at
Affairs Cmte. City Hall)
12:00 NooN
Civil Service (Chamber
Commission Ofce)
5:00 PM Council Coffee Chat
(CR 43) l O:OOAM to
Finance
Safety Crate, 12:00 NOON
City Council 5:00 PM Stop by and informally
Regular Mtg., (CR #3) talk with a Tukwila City
7:00 PM Councilmember about
(Council ➢Arts anything on your mind
Chambers) Commission regarding Tukwila.
5:30 PM Friendz Cafe
(Community (1 2930 E. Marginal Way)
Center)
Candidate filing period June 6 —June 10, 2011
Contact King County Elections office for information. www .kingeounty.gov /elections.aspx
13th`��(1' iit�A
14 bb (1 10 es �aY} ,.(;15th 14'0i sday): %I1A h Jiu�s'd2yj: ..17L1i Fnday} 8t:�i (Saturdai )s
Community Utilities Cmte, Parks Tukwila Volunteer Work
Affairs Parks 5:00 PM Commission, Historical Party
Cmte, (CR #l) 5:30 PM Society, 10:00 AM 1 00 PM
5: 00 PM (Community 7:00 PM buwamish Hill
(CR 93) Tukwila Center) (TudwilaHeritage
International Cultural Preserve
Boulevard Center, 14475 For information and
Library 59" Ave S.) registration visit
City Council Action Cmte, Advisory www.cascadeland.ore
Committee of 7:00 PM Board,
Communit y (or call 206 905 -931).
the Whole Mt
g.> n' 7'00 PM Tukwila
7:00 PM Center) (Foster Library) 'u,
(Council TUKWILA DAYS
Chambers) fi KIDS FESTIVAL
a_ (Foster High School
Tukwila Pool is Parking Lot)
hosting the World's 12:00 4:00 PM
Largest Swimming There will be free
Lesson! Help us set entertainment,
a world record! exhibits, arts crafts,
Call to sign up at art show and a
206 267 -2350 community resource
fair!
x TUKWILA DAYS
4) KIDS CLOSET
4, (Foster High School)
�r r z 12:00 4:00 PM
Annual Baby and Kids
rummage sale.
Purchase a space for
$25.00, or come shop!
Sign up at the Tukwila
Community Center
➢Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206- 767 -2342.
Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices.
Contact Lynn Wallace at 206 -575 -1633.
City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7'00 PM, Council Chambers at City Hall.
City Council Regular Meeting: I st 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Hunran Resources at 206 -431 -2187.
Eauity Diversity Commission: 1st Thurs., 5 15 PM, Conf. Room #3. Contact Joyce Trantina at 206 -433 -1850.
Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf Room #3. (A) Fireworks permit far Jutly 4 event. (B) Updates on the
Revenue Generating Regulatory License (RGRL)
Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 -767 -2342.
Transportation Committee: 1 st 3rd Mon., 5:00 PM, Conf. Room 1. (A) Six Year Transportation Improvement Program 2012-
2017.
Tukwila Historical Society: 3rd Thurs., 7:00 PM Tukwila Heritage Cultural Center, 14475 59 Lb Avenue S. Contact Pat Brodin at
206- 433 -1861.
➢Tukwila Int'I. Blvd. Action Cmtc: 2nd Tues., 7 "OO PM, Tukwila Community Center. Contact Interim Chief !/illo at 206- 433 -1815.
Tentative Agenda Schedule
MEETING 1 1VIEETING 2 1VIEETING 3 ,MEETING 4
MONTH
REGULAR C O V1�,REG�7LAI "C.0.4V
June 6 13 20 27
See agenda packet Public Hearing: Special Presentations: Public Hearing:
cover sheet for this Comprehensive Plan Financial Status Report Shoreline Master
week's agenda Amendments on 15L Quarter 2011 Program Four
(June 6, 2011 Community Schools ordinances
Regular Meeting) Collaboration Update
Special Issues:
Comprehensive Plan Special Issues:
Amendments Bid Award: Shoreline Master
Additional grant Bid Award for the Program -Four
funding for lighting Interurban Avenue ordinances
upgrades South Gravity Sewer
Pg Contract amendment
Interlocal Agreement Past Forward NW
with Kent regarding Unfinished Business: Cultural Services
Tukwila South Comprehensive Plan
permitting authority Amendments
Bid Award for the Additional grant
Interurban Avenue funding for lighting
Gravity Sewer upgrades
Interlocal Agreement
with Kent regarding
Tukwila South
permitting authority
July 5 (Tuesday) 11 18 25
4th Special Issues: Special Issues:
Independence Day Sound Mental Health Heart health
(City offices closed) Update presentation
Unfinished Business:
Shoreline Master
Program Four
ordinances
Contract amendment
12