HomeMy WebLinkAboutReg 2011-06-06 Item 4C - Final Acceptance - Tukwila International Boulevard Improvements Phase II & III by Gary Merlino Construction for $12,449,740.11 Co vNcm AGENDA SYNOPSIS
Initials ITEM NO.
Meetin- Date Prepared by Mayor'" ew Council review,
06/06/11
1TEM INF -PRIVIATION
CAS NUMBER: 11 Ubb IORIGINAL AGENDA DATE: JUNE 6, 2011
AGENDA ITEM TITLE Accept as complete Tukwila International Blvd Phases II III Project
and release retainage bond
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 06106111 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PWI
SPONSOR'S The contract with Gary Merlino Construction Company, Inc. of Seattle, WA is complete for
SUMMARY the Tukwila International Boulevard Phases II III Project. This project continued the
corridor improvements along Tukwila International Blvd. Construction started April 29,
2009 and was physically completed on October 22, 2010. Council is being asked to accept
and finalize the contract in the amount of $12,449,740.11.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 05/16/11
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
C0 IMPACT =FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$12,449,740.11 $14,100,834.98 $0.00
Fund Source: 104 ARTERIAL STREET FUND
Comments:
MTG' DATE RECORD OF COUENGIL ACTION
06/06/11
F.
I MTG DATE 1 ATTACHMENTS
06/06/11 Informational Memorandum dated 05/13/11
i State of WA Dept of Revenue Notice of Completion 09 -006
Minutes from the Transportation Committee meeting of 05/16/11
I
4
City of Tukwila
s
Jim Haggerton, Mayot
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Public Works Director
DATE: May 13, 2011
SUBJECT: Tukwila Int'I Blvd Improvements Phases If and III
Project No. 95 -RW03 95 -RW04; Contract No. 09 -006
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage bond.
BACKGROUND
The Notice to Proceed for Contract No. 09 -006 with Gary Merlino Construction Company, Inc.,
of Seattle, Washington, was issued on April 29, 2009 for construction of the Tukwila
International Blvd Roadway Improvements Phases II and Ill. This project continued the corridor
improvements started with Phase I by constructing urban street amenities such as curb, gutters,
sidewalks, illumination, widening the roadway, installing two new traffic signals, adding
dedicated bus pullouts, and completing the high flow bypass drainage system to the outfall at
SR 599.
ANALYSIS
Construction was physically completed on October 22, 2010. Sixty -seven Change Orders were
issued during construction totaling $672,534.59. The majority of the Change Orders can be
summarized in three distinct categories. The first, at approximately $300,000, was due to
changed conditions discovered in the field. The second, at approximately $115,000, was due to
obstructions encountered during drilling of the support walls on either side of the roadway. The
third, at approximately $310,000, was attributed to WSDOT's late permit condition that required
a half -width overlay in the limited access area near SR 599. These changes were offset by
various Change Order credits for approximately ($60,000) and under -runs of ($485,393.00). The
largest single under -run, at roughly $175,000, was due to an asphalt cost adjustment.
The budget for this contract with a 15% contingency was $14,100,834.98. No retainage was
held as the contractor used a retainage bond.
Contract Award Amount 12,255,380.00
Change Order Nos. 1 through 67 672,534.59
Cost Under -runs (485,393.00)
Sales Tax for WD 125 W Sewer 7.218.52
Total Amount 12.449.740.11
WAPW Eng1PROJECTSIA- RW RS Projecls195RW03 TIB21ConslructioMTl8 Ph2 &3 INFO MEMO Closeout- 05 -13 -11 gl.doc 5
TIB II and III
Page 2
The final cost for the entire project resulted in a significant savings from the original budgeted
amount. The savings to both grant funding agencies and City budgets are shown in the
following table:
TIB II III Budget Actual Difference
Total Expenditures $17,946,000.00 $16,286,427.34 1,659,572.66
Federal Grants (7,529,000.00) (7,419,543.42) (109,456,58)
State Nickel Funds (2,848,000.00) (2,848,000.00) 0.00
Trans Improv Brd (4,145,000.00) (4,011,917.00) (133.083.00)
Utilities WD,W,Com (377,000.00) (379,269.43) 2,269.43
City Revenue 3,047,000.00 1,627,697.49 1,419,302.51
RECOMMENDATION
The Council is being asked for formal acceptance and retainage bond release authorization,
subject to standard claim and lien release procedures, for the contract with Gary Merlino
Construction Company, Inc. in the amount of $12,449,740.11 and to consider this item on the
consent agenda at the June 6, 2011 Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
6
State of Washington
Department of Revenue
PO Box 47474
REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 600 584 952
Date 3/18/11
NOTICE OF COMPLETION OF PUBLIC WORDS CONTRACT
Flom
Name &.A�rss of 1'ubltc agency 9 Dariment UeOnly
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Tukwila International Boulevard Phases 2 3 Improvements 09 -006
Contractor's Name Telephone Number
Gary Merlino Construction, Inc.. 206 762 -9125
Contractor's Address
9125 10th Ave S, Seattle WA 98108
Date Work Commenced Date Work Completed Date Work Accepted
4/29/09 10/22/10 XX /XX /XX
Surety or Bonding Company
Travelers Casualtiy Surety Company Parker, Smith Feek, Inc. (Local Agent)
Agent's Address
2233 112th Ave NE, Bellevue WA 98004
Contract Amount 12,255,380.00
Additions 672,534.59 Liquidated Damages 0.00
Reductions 485,393.00
Sub -Total $12,442,521.59 Amount Disbursed 12,499,740.11
Amount of Sales Tax Paid at 9.5 7,218.52 Amount Retained 0.00
(If various rates apply, please send a breakdown)
TOTAL $12,499,740.11 TOTAL 12,499,740.11
�A >2i'S)h'rnngOffice'r
Comments:
Signature
Tax Rule 171 Retainage Bond Type or Print Name Diane Jaber
Finance Approval Phone Number 206 -433 -1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01) 7
0tv of Tukwila
Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
May 16, 2011 5: 00 p.m. Conference Room I
PRESENT
Councilmembers: Joan Hernandez, Chair; Joe Duffle and Verna Seal
Staff Bob Giberson, Robin Tischmak, Peter Lau, Mike Rhonda and Gail Labanara
CALL TO ORDER: The meeting was called to order at 5:01 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Proiect Closeout: Tukwila International Boulevard Improvements Phase II III
Staff is seeking Council approval for project acceptance, closeout and release of retainage bond to Gary
Merlino Construction Company, Inc. for the completion of Phase II and III Tukwila International
Improvements. Total construction contract cost was $12,449,740.11.
The project was physically completed on October 22, 2010, with 67 change orders totaling $672,534.59,
and costs under -runs were over $485,000. Overall, the project was completed under budget saving over $1.4
million dollars in City funding.
Mike Rhonda gave a PowerPoint presentation about the project which provides detailed information
(presentation is attached to minutes). UNANIMOUS APPROVAL. FORWARD TO JUNE 6 CONSENT
AGENDA FOR DISCUSSION.
B. Target Zero Grant Opportunity: Washington State Traffic Safety Commission
As information only, staff informed Committee members that the City will not be applying for the Target
Zero grant through the Washington State Safety Commission. This grant opportunity was first brought to
staff attention through Committee Member Seal. INFORMATION ONLY.
III. SCATBd
Since there was no SCATBd Technical Advisory Committee (TAC) meeting last week, there was no discussion
of SCATBd items. Committee Chair Hernandez requested staff include a copy of SCATBd minutes and
agendas in future Transportation Committee agenda packets for Committee Member review. INFORMATION
ONLY.
IV. MISCELLANEOUS
No Miscellaneous items.
Meeting adjourned at 5:2 7 p. m.
Next meeting: Monday, June 6, 2011 5:00 p.m. Conference Room 1
Committee Chair Approval
Minutes by KAM, Reviewed by GL.
8