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Home My WebLink AboutTrans 2016-10-03 COMPLETE AGENDA PACKETCity of Tukwila Transportation Committee ❖ Dennis Robertson, Chair ❖ Verna Seal ❖ De'Sean Quinn AGENDA Distribution: p Brodin D. Robertson R. Turpin V. Seal Clerk File Copy D. Quinn 2 Extra J. Duffie a) Proposed 2017 — 2018 Biennial Budget Mayor Ekberg place pkt pdf on Z: \TC -UC D. Cline Agendas L. Humphrey e-mail cover to: A. Le, B. Giberson C. O'Flaherty, D. Robertson, R. Tischmak D. Almberg, B. Saxton, G. Labanara S. Norris, L. Humphrey MONDAY, OCTOBER 3, 2016 — 5:30 PM FOSTER CONFERENCE ROOM — 6300 BUILDING Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a) Proposed 2017 — 2018 Biennial Budget a) Committee Review Pg. 1 Public Works (000.13) and Equipment Rental (Fleet 501) 3. SCATBd 4. MISCELLANEOUS b) Crosswalk at Southcenter Blvd and 65th Ave S b) Discussion Only 5. ANNOUNCEMENTS Future Agendas: Next Scheduled Meeting: Monday, October 17, 2016 SThe City of Tukwila strives to accommodate individuals with disabilities Please contact the Public Works Department at 206 - 433 -0179 for assistance. C its/ of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director TO: Transportation Committee FROM: Bob Giberson, Public Works DirectorfA BY: Gail Labanara, Public Works Analyst CC: Mayor Ekberg DATE: September 30, 2016 SUBJECT: Proposed 2017-2018 Biennial Budget Public Works (000.13) and Equipment Rental (Fleet 501) ISSUE Transportation Committee to review Proposed 2017-2018 Biennial Budget and Capital Improvement Programs for Public Works (000. 13) and Equipment Rental (Fleet 501). DISCUSSION & FISCAL IMPACT The proposed budget for the Public Works department has been decreased by 0.97% in 2017 with an increase of 1.64% in 2018 and include COLA increases of 2% along with pension and healthcare increases. Public Works — 000.13 General Fund • Administration: Transfer funding of Deputy Public Works Director to TIS, $20k for franchise. • Engineering: Transfer of G IS Coordinator to TIS, Traffic Ops Coordinator moved from Streets. • Facility Maintenance: Insurance transferred from Finance for $106K, increase of $15k in utilities, and an increase of $50k for facility repairs for ongoing aging building maintenance issues. Capital includes a scrubber floor machine for $7,500. • Streets: Consistently under budget, found efficiencies and savings with LED street lights and numerous other accounts to request a half-time Maintenance Worker to assist with a backlog of work. Traffic Ops Coordinator moved to Engineering. Surface Water fees show proposed 5% and 3% increases. Capital includes a raised pavement marker applicator (buttons) for $28,500. Equipment Rental — Fleet 501 Fund • Fleet's operations and maintenance has a 4.53% increase in 2017 and 0.79% in 2018 • Public Safety Plan shows the transfer in for Fire apparatus purchases in 2018 with the purchase of two new fire pumpers, an aid car and five additional fire vehicles. • 15 new Police vehicles and three new PD motorcycles. • Analysis of funding the 501 Fund will be on the 2017 work plan. RECOMMENDATION Transportation Committee approval to forward the Public Works and Equipment Rental of the 2017-2018 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget for Public Works and Equipment Rental WAShared Copy Only\Gail\Budget 2017-2019\lnfo Memo TC Review 2017-2018 PW & Fleet 09-30-16 gi.doex Superintendent S u ip;,r itn t� n d e n I zA reets- (1) 1 1 a r (1,1 Maintenance M&O Speciakst Wo,rkar (3) 11 (4) Traffic M&O Foreman (11 Public Works Lire or Public Works rt Analyst (1) 14T 7.,ch n,,,.3i,,.P,, P(-, ) Mainten ince Oparafims Admin Support Technician (2) Cily IErgineer (1) Admin Support Tschnir4an (1) p rimenderit Supermterdent Senior Program 66lies (1'� Fleet ( 1) Manager r(t) 'Wa-, "ne ter Road way M EL Forerran (24M&O M&O Sawer Far V fuel Foreman ( I spe cialist Program 7AD -s per Manager (l) Lead Facilities Maintenance M&O Speciakst Wo,rkar (3) 11 (4) Traffic M&O Foreman (11 Public Works Lire or Public Works rt Analyst (1) 14T 7.,ch n,,,.3i,,.P,, P(-, ) Mainten ince Oparafims Admin Support Technician (2) Cily IErgineer (1) Admin Support Tschnir4an (1) p rimenderit Supermterdent Senior Program 66lies (1'� Fleet ( 1) Manager r(t) 'Wa-, "ne ter MID aSpecialist Faortutues (1 5) Cuistadun 6,5;x Surface Wate,.r M&C IForenmain I Senior M&O I SpeciaiIsU,1� M&O Spir-ialist (5 5j Reet I TecWman (4p I Traffic Eng Goolrdin-mor (1) M&O Sawer Far V fuel Foreman ( I Program �t�,01 Manager (l) Lead Facilities C Uslad an (1) MID aSpecialist Faortutues (1 5) Cuistadun 6,5;x Surface Wate,.r M&C IForenmain I Senior M&O I SpeciaiIsU,1� M&O Spir-ialist (5 5j Reet I TecWman (4p I Traffic Eng Goolrdin-mor (1) BR50GES Sr Program Manager (l) Pi Jed hhan'a4er (t) Semor Program Manager Project Manager (1) Senior Project Inspector (1) Engineer (2) FToiectr I Inspector (1) 'L later Saw e r Program Manager (1 Surface Wale,] Prag rarr Manager (1) =H.b1RvD)eO M. "t-t P. e Manager �jl �ct NIFIDIES Coordrator (1) N IFS IES Inspector (1) N DEPARTMENT: Public Works (13) FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description: The mission of the Public Works Department is to preserve, enhance, and promote Tukwila's quality of life and public safety through the construction and operation of reliable and sustainable infrastructure services necessary to meet the demands of our growing and diverse community. 2015 -2016 Accomplishments ♦ Completed Interurban Ave S street improvements. Strategic Goal 5. ♦ Completed Thorndyke and Cascade View Safe Routes to School projects. Strategic Goal 1. ♦ Began design of 53rd Ave S Improvements (Sidewalks and Utilities). Strategic Goal 1. ♦ FASTLANE grant awarded for the Strander Boulevard Extension Project. Strategic Goal 1. ♦ Cleaned Tukwila International Blvd streetscape at higher frequency. Strategic Goal 1. ♦ Completed construction of E Marginal Way S Storm Pipe Replacement. Strategic Goal 1. Utility Comp Plan Goal 12.1 ♦ Completed additional segments of the CBD Sewer Rehabilitation Project. Strategic Goal 1. Utility Comp Plan Goal 12.1 2017 -2018 Outcome Goals ♦ Improve pedestrian safety. Strategic Goal 1. ♦ Improve City Facilities to enhance public safety and efficiencies. Strategic Goal4. ♦ Improve internal customer service. Strategic Goal4. 2017 -2018 Indicators of Success ♦ Secure additional funding for Strander Blvd Extension Phase 3. ♦ Complete construction of the TUC Pedestrian /Bicycle Bridge. ♦ Complete construction of 53 d Ave S. 2017 -2018 Performance Measures ♦ Improve development permit review and approval process. ♦ Improve operations and maintenance task prioritization, tracking, and reporting. ♦ Improve engineering contracting process for capital projects. ♦ Maximize efficiency of enterprise fund utilities. ♦ Improve internal service work order tracking and reporting. Performance Measures 2014 Actual 2015 Actual 2016 Estimated 2017 Projection 2018 Projection Inventory % of City -owned streetlights repaired within 72 hours. For Seattle City Light /Puget Sound Energy streetlights, report within 24 hours 80% 80% 80% 80% Number of City facilities 40 40 41 41 41 Number of City employees 334 343 343 347 347 Amount of square footage for all City facilities 239,284 239,284 242,633 242,633 242,633 Amount of square footage covered by City custodial services 149,957 149,957 149,957 149,957 149,957 2014 Actual 2015 Actual 2016 Estimated 2017 Projection 2018 Projection Traffic Signals & Signs % of City -owned streetlights repaired within 72 hours. For Seattle City Light /Puget Sound Energy streetlights, report within 24 hours 80% 80% 80% 80% 80% % of all traffic signal problems corrected within 24 hours 100% 100% 100% 100% 100% Number of signalized intersections 68 68 68 68 68 Hours maintaining all City -owned traffic signals 7,500 7,500 7,500 7,500 7,500 Number of traffic signal emergency calls 30 30 30 40 40 Evaluate reflectivity of all signs once a year 75% 75% 75% 75% 75% Number of signs maintained 4,325 4,325 4,325 4,350 4,350 % of potholes repaired within 96 hours of notice 100% 100% 100% 100% 100% Amount of hours spent on graffiti removal (annual) 1 1,050 1,000 1,050 2,000 2,000 City street cleaning: • of Residential streets twice a year. 100% 100% 100% 100% 100% • of Arterial residential and commercial /industrial roads swept three times a year. 100% 100% 100% 100% 100% % of Arterial commercial /industrial roads swept four times a year. 100% 100% 100% 100% 100% Inventory Number of Residential lane miles 90 90 90 90 90 Number of Commercial lane miles 127 127 127 127 127 Sidewalks (miles) 72 72 72 72 72 Budget Changes Discussion: Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Funding for the deputy public works director has been reallocated to the Technology & Innovation Services (TIS) department to fill the Business Analyst position. The GIS coordinator has also been moved to the TIS department. Additionally, the street maintenance worker position has gone from 0.5 FTE to a 1.00 FTE. Services. Budget of $110,000 for property insurance was transferred from the Finance department to Public Works. In 2016 the cost was charged to this department but the budget resided in the Finance department. Additionally, utility accounts were increased to reflect actual charges. Capital. Facility maintenance includes the costs to purchase an auto scrubber floor machine for $7,500 in 2017. The street department has $28,500 in capital for a raised pavement marker (yellow and white buttons) applicator in 2017. Expenditure Summary Public Works Department Expenditures By Program Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Administration $ 546,101 $ 556,303 $ 566,910 $ 596,899 $ 451,699 $ 462,586 - 24.33% 2.41% Maintenance Administration 352,156 365,410 376,879 380,407 393,700 405,204 3.49% 2.92% Engineering 444,861 537,691 581,752 715,142 643,477 660,377 - 10.02% 2.63% Development Services 446,540 459,902 463,493 470,399 486,910 501,198 3.51% 2.93% Facility Maintenance 1,405,244 1,501,951 1,608,138 1,654,419 1,826,853 1,846,684 10.42% 1.09% Street Maintenance 2,614,100 2,826,851 2,957,703 3,162,762 3,109,593 3,149,644 - 1.68% 1.29% Department Total $ 5,809,002 $ 6,248,108 1 $ 6,554,875 $ 6,980,028 $ 6,912,232 $ 7,025,693 - 0.97% 1.64% Public Works Department Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 2,628,979 $ 2,579,318 $ 2,777,311 $ 2,932,732 $ 2,779,896 $ 2,834,174 - 5.21% 1.95% Personnel Benefits 924,089 964,920 1,120,054 1,184,487 1,182,013 1,246,042 -0.21% 5.42% Supplies 310,985 337,389 410,283 437,431 425,700 425,700 - 2.68% 0.00% Services 1,936,403 2,359,608 2,247,220 2,425,378 2,488,624 2,519,778 2.61% 1.25% Intergovt. Svcs & Taxes 48 44 6 - - - 0.00% 0.00% Capital Outlays 8,498 6,829 - - 36,000 - 0.00% 0.00% Department Total $ 5,809,002 $ 6,248,108 $ 6,554,875 $ 6,980,028 $ 6,912,232 $ 7,025,693 0.97% 1.64% 61 Expenditure Detail - Salaries & Benefits Salaries are based on contractual costs for existing positions and include a cost of living adjustment per contractual agreements. Public Works Department Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Public Works Director 1 1 $ 156,791 $ 41,703 1 $ 159,927 $ 43,407 Deputy Public Works Director 1 0 - - 0 - - Maintenance Operations Manager 1 1 134,150 41,741 1 136,833 43,620 Engineer - Development 2 2 199,709 73,058 2 203,703 76,590 Project Inspector 1 1 75,828 41,411 1 77,345 43,901 City Engineer 1 1 137,828 34,994 1 140,585 36,305 Senior Program Manager 1 1 118,077 47,821 1 120,439 50,296 Senior Project Inspector 1 1 82,253 35,425 1 83,898 37,363 Traffic Engineering Coordinator 1 1 81,417 42,530 1 83,045 45,047 GIS Coordinator 1 0 - - 0 - - Public Works Analyst 1 1 101,311 36,907 1 103,338 38,725 Admin Support Specialist 3 2 117,361 48,163 2 119,708 50,660 Admin Support Technician 1 2 125,075 72,327 2 127,576 76,680 Maint & Ops Superintendent 1 1 97,296 45,734 1 99,242 48,341 Facilities Ops Technician 2 1 72,413 25,132 1 73,861 26,362 Facilities Maint Technician 0 1 57,241 37,645 1 58,386 40,054 Lead Facilities Custodian 1 1 63,953 23,448 1 65,232 24,643 Facilities Custodian 5 5 291,957 136,108 5 297,796 143,844 Maint & Ops Superintendent 1 1 95,908 45,459 1 97,826 48,046 Maint & Ops Foreman 1.5 1.5 121,887 51,748 1.5 124,324 54,553 Traffic Operations Foreman 1 1 80,509 42,161 1 82,120 44,671 Maint & Ops Specialist 5 5 345,982 163,542 5 352,902 172,903 Maintenance Worker 2.5 3 156,949 84,333 3 160,088 89,407 Extra Labor 45,000 3,443 45,000 3,443 Overtime 21,000 1,606 21,000 1,606 Clothing Allowance - 5,575 - 5,575 Department Total 36 34.5 $ 2,779,896 $1,182,013 34.5 $2,834,174 $1,246,042 Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Public Works Actual Projected Budget Expenditures 2014 2015 2016 2016 2017 2018 Salaries $ 2,585,362 $ 2,516,972 $ 2,724,311 $ 2,870,979 $ 2,713,896 $ 2,768,174 Extra Labor 28,390 27,683 39,908 45,723 45,000 45,000 Overtime 15,227 34,663 13,093 16,030 21,000 21,000 FICA 195,948 193,290 235,320 212,957 206,696 210,729 Pension 235,633 261,542 304,027 308,918 325,847 332,364 Industrial Insurance 44,176 48,294 53,727 66,107 68,170 75,161 Healthcare 443,652 452,051 513,374 590,330 575,725 622,213 Unemployment 1,617 6,745 10,805 - - - Clothing Allowance 3,064 2,999 2,801 6,175 5,575 5,575 Total Salaries & Benefits 3,553,068 3,544,238 3,897,365 4,117,219 3,961,908 4,080,215 Supplies 271,860 324,216 384,197 418,750 408,250 408,250 Small tools 39,126 13,172 26,087 18,681 17,450 17,450 Total Supplies 310,985 337,389 410,283 437,431 425,700 425,700 Professional services 40,818 60,206 32,971 125,400 34,900 34,900 Communication 9,243 10,315 8,604 10,150 13,450 13,450 Travel 1,318 2,746 607 3,883 4,700 4,700 Advertising - 438 463 1,500 1,500 1,500 Operating leases 503,468 594,415 440,201 571,629 460,779 466,737 Insurance 38,416 35,455 142,260 35,455 131,560 134,036 Utilities 1,169, 391 1,358,951 1,386,827 1,425,826 1,527,100 1,549,720 Repair and maintenance 165,463 280,345 221,434 230,300 279,400 279,500 Miscellaneous 8,286 16,739 13,853 21,235 35,235 35,235 Total Services 1,936,403 2,359,608 2,247,220 2,425,378 2,488,624 2,519,778 Excise Taxes 48 44 6 - - - Capital 8,498 6,829 - - 36,000 Total Other 8,546 6,873 6 - 36,000 - Total Public Works $ 5,809,002 $ 6,248,108 $ 6,554,875 $ 6,980,028 $ 6,912,232 $ 7,025,693 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: Administration FUND NUMBER: 000 POSITION: Director Description The mission of Public Works Administration is to initiate, implement and manage the programs, staff and facilities that provide for the public health, safety and welfare through the design, construction and maintenance of the municipal infrastructure to include: streets, signals, water, sewer, storm drains, flood control, equipment, vehicles, and facilities. The Public Works Director manages these programs through the Engineering division, Maintenance Administration, Development Services division, and the Facility Maintenance division, the equipment rental fund, and the utility enterprise funds. Numerous relationships with other agencies such as Cascade Water Alliance, King County, Metropolitan Wastewater Agencies, WSDOT, the Regional Transit Authority, and the cities of Renton, SeaTac, Seattle and Kent are required to coordinate projects and services. Expenditure Summary Public Works - Administration Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 405,002 $ 414,776 $ 417,283 $ 438,480 $ 316,783 $ 323,119 - 27.75% 2.00% Personnel Benefits 116,424 117,877 131,696 138,049 98,488 102,925 - 28.66% 4.50% Supplies 10,815 8,118 8,000 8,000 9,000 9,000 12.50% 0.00% Services 13,860 15,532 9,931 12,370 27,428 27,543 121.73% 0.42% Expenditure Total $ 546,101 $ 556,303 $ 566,910 $ 596,899 $ 451,699 $ 462,586 - 24.33% 2.41% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works- Administration Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Public Works Director 1 1 $ 156,791 $ 41,703 1 $ 159,927 $ 43,407 Deputy Public Works Director 1 0 - - 0 - - Public Works Analyst 1 1 101,311 36,907 1 103,338 38,725 Admin Support Technician 1 1 1 1 1 58,680 19,878 1 1 1 59,854 20,793 Total 1 4 1 3 1 $ 316,783 $ 98,488 1 3 1 $ 323,119 $ 102,925 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. . Public Works - Administration Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.13.543.100.31.00 Supplies - Repairs & Maintenance $ 10,815 $ 8,118 $ 7,000 $ 7,000 $ 8,000 $ 8,000 000.13.543.100.31.01 Supplies - Office Equipment - - 1,000 1,000 1,000 1,000 Total Supplies 10,815 8,118 8,000 8,000 9,000 9,000 000.13.543.100.41.00 Prof Svcs - Cable franchise service 6,355 8,125 4,723 - - - renewal 000.13.543.100.42.00 Communication - Phone and postage 1,277 1,458 1,189 650 1,500 1,500 000.13.543.100.43.00 Travel - Mileage, meals, parking 499 218 2 100 200 200 000.13.543.100.45.00 Rental - Copier 2,550 2,550 2,337 2,650 2,650 2,650 000.13.543.100.45.94 Rental - Equipment Replacement Fund 269 270 135 270 10 10 000.13.543.100.45.95 Rental - Equipment 0 & M 893 753 500 500 768 783 000.13.543.100.48.00 R &M - Plotter, copier and KIP copier - 257 - 100 100 100 000.13.543.100.48.01 R &M - 800 MHZ radio 1,350 1,080 990 1,100 1,200 1,300 000.13.543.100.49.00 Misc - Memberships, registrations, and 583 820 55 1,000 1,000 1,000 training 000.13.543.100.49.08 Misc - Credit card fees 84 - - 1,000 - - 000.13.543.100.49.51 Centurylink /Comcast Franchise - - 20,000 20,000 Negotiations 000.13.543.100.49.50 Misc - Advertising /printing expenses for - _ - 5,000 - - Cit 's clean-up events Total Services 13,860 15,532 1 9,931 12,370 27,428 27,543 Total Supplies and Services $ 24,675 $ 23,650 1 $ 17,931 $ 20,370 $ 36,428 $ 36,543 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: Maintenance FUND NUMBER: 000 POSITION: Director Description The mission of Maintenance Administration is to manage the maintenance programs and activities for equipment rental, facilities, streets, water, sewer, and surface water. This division also provides staff support and coordination with the engineering division and other City departments as well as external agencies and service providers. The Maintenance Administration Division is managed by the Maintenance Operations Manager who reports to the Director of Public Works. Expenditure Summary Public Works - Maintenance Administration Object Description Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 245,880 $ 252,012 $ 254,783 $ 252,720 $ 259,225 $ 264,410 2.57% 2.00% Personnel Benefits 92,445 99,501 107,015 105,664 114,067 120,300 7.95% 5.46% Supplies 2,367 3,067 5,000 5,000 5,000 5,000 0.00% 0.00% Services 11,464 10,830 10,081 17,023 15,408 15,494 -9.49% 0.56% Expenditure Total $ 352,156 $ 365,410 1 $ 376,879 1 $ 380,407 $ 393,700 $ 405,204 3.49% 2.92% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works -Maintenance Administration Position 2016 2017 2017 Budgeted 2018 2018 Budgeted Description FTE FTE Salaries Benefits FTE Salaries Benefits Maintenance Operations Manager 1 1 $ 134,150 $ 41,741 1 $ 136,833 $ 43,620 Admin Support Specialist 1 2 125,075 72,327 2 127,576 76,680 Admin Support Technician 1 0 - - 0 - - Total 3 3 $ 259,225 $ 114,067 3 $ 264,410 $ 120,300 1111 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating and custodial supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Public Works- Maintenance Administration fil Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.13.543.101.31.00 Supplies - Office & Operating $ 2,322 $ 1,760 $ 3,250 $ 3,250 $ 3,250 $ 3,250 000.13.543.101.31 .01 Supplies - Office Equipment - 1,307 1,000 1,000 1,000 1,000 000.13.543.101.35.00 Small Tools & Minor Equipment 45 - 750 750 750 750 Total Supplies 2,367 3,067 5,000 5,000 5,000 5,000 000.13.543.101.41.00 Prof Svcs - Consultant services 22 22 - 1,000 500 500 000.13.543.101.42.00 Communication - 656 720 723 - 750 750 000.13.543.101.43.00 Travel - Mileage, meals, parking 10 233 213 300 300 300 000.13.543.101.45.00 Rental - Copiers at Minkler and George 1,993 1,993 1,831 7,700 7,000 7,000 Long Buildings 000.13.543.101.45.94 Rental - Equipment Replacement Fund 1,979 1,979 1,270 1,979 527 527 000.13.543.101.45.95 Rental - Equipment O & M 5,319 4,542 4,009 4,009 4,296 4,382 000.13.543.101.49.00 Misc - Memberships, registrations, and 1,485 1,340 2,035 2,035 2,035 2,035 training Total Services 11,464 10,830 10,081 17,023 15,408 15,494 Total Supplies and Services $ 13,830 $ 13,897 $ 15,081 $ 22,023 $ 20,408 $ 20,494 fil DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: Engineering FUND NUMBER: 000 POSITION: Director Description The Engineering Division mission is to provide professional engineering services for planning, design, construction, maintenance, and operation of the water, sewer, surface water and transportation infrastructure. Services include coordination with adjoining agencies such as Renton, Kent, Seattle, SeaTac, Water District 125, and Valley View Sewer District, as well as with regional agencies such as King County Metro Transit and Sewer, WSDOT, Green River Basin Technical Committee, Regional Transit Authority, Puget Sound Regional Council, and the Transportation Improvement Board. Other services include assisting development permit review and monitoring of franchise utility operations in the City. The City Engineer is the licensed Professional Engineer official for the City and manages the Engineering Division. The City Engineer provides staff support to assigned Council committees and reports to the Director of Public Works. Expenditure Summary Public Works - Engineering Object Description Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 265,052 $ 353,667 $ 402,722 $ 415,944 $ 419,575 $ 427,967 0.87% 2.00% Personnel Benefits 82,765 116,589 121,867 149,198 161,720 169,962 8.39% 5.10% Supplies 38,214 5,808 8,000 8,000 8,000 8,000 0.00% 0.00% Services 58,830 61,626 49,163 142,000 54,181 54,448 - 61.84% 0.49% Expenditure Total $ 444,861 $ 537,691 $ 581,752 $ 715,142 $ 643,477 $ 660,377 - 10.02% 2.63% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Engineering Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits City Engineer 1 1 $ 137,828 $ 34,994 1 $ 140,585 $ 36,305 Senior Program Manager 1 1 118,077 47,821 1 120,439 50,296 Senior Project Inspector 1 1 82,253 35,425 1 83,898 37,363 Traffic Engineering Coordinator 0 1 81,417 42,530 1 83,045 45,047 GIS Coordinator 1 0 - - 0 - - Clothing Allowance - 950 - 950 Total 4 4 $ 419,575 $ 161,720 4 $ 427,967 $ 169,962 IN Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services for project management, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Public Works - Engineering 13 Actual Projected Budget Account Number 2014 2016 2016 2016 2017 2018 000.13.543.130.31.00 Supplies - Office & Operating $ 6,743 $ 5,808 $ 7,000 $ 7,000 $ 7,000 $ 7,000 000.13.543.130.35.00 Small Tools & Minor Equipment 1,500 - 1,000 1,000 1,000 1,000 000.13.543.130.35.01 Small Tools & Minor Equipment - 800Mhz 29,971 - - - - - Total Supplies 38,214 6,808 8,000 8,000 8,000 8,000 000.13.543.130.41.00 Prof Svcs - Consultant seances for project 14,440 22,693 17,500 118,400 28,400 28,400 management, computer support, traffic counts, surveying and transportation modeling, screening for compliance with ESA, peer reviews, traffic items not covered elsewhere, Development's annual water testing 000.13.543.130.41.02 Prof Svcs - Traffic Modeling 17,056 11,269 9,539 - - - 000.13.543.130.42.00 Communication - Phone service, Nextel 2,012 2,212 2,052 2,000 2,300 2,300 and postage 000.13.543.130.43.00 Travel - Mileage, meals, parking 199 2,147 217 783 1,500 1,500 000.13.543.130.44.00 Advertising - - 463 - - - 000.13.543.130.45.94 Rental - Equipment Replacement Fund 5,157 1,546 1,096 1,546 1,088 1,088 000.13.543.130.45.95 Rental - Equipment O & M 15,383 13,894 11,271 11,271 13,893 14,160 000.13.543.130.48.00 R &M - Copier repairs and maintenance 785 943 1,025 2,000 1,000 1,000 000.13.543.130.49.00 Misc - Memberships, prof. licenses, tmg, 3,799 6,923 6,000 6,000 6,000 6,000 software, subscriptions /publications Total Services 68,830 61,626 49,163 1 142,000 64,181 64,448 Total Supplies and Services $ 97,044 $ 67,436 $ 67,163 1 $160,000 $ 62,181 $ 62,448 13 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: Development Services FUND NUMBER: 000 POSITION: Director Description The Development Services Division is responsible for reviewing and approving permits associated with land altering, development, residences, and utility permits. The Development Services division works closely with the Department of Community Development to issue permits in a timely fashion. Services include the responsibility of inspecting applicant's utility systems for conformance to the City's standards. The City Engineer oversees this staff, who reports to the Director of Public Works. Expenditure Summary Public Works - Development Services Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works- Development Services Position Description Actual 2017 FTE Projected 2018 FTE Budget Engineer - Development 2016 -17 2017 -18 Object Description 2014 2015 2016 2016 2017 2018 %Chg %Chg Salaries & Wages $ 329,741 $ 333,822 $ 330,047 $ 336,106 $ 343,218 $ 349,902 2.12% 1.95% Personnel Benefits 116,799 126,080 133,446 134,293 143,693 151,296 7.00% 5.29% Expenditure Total $ 446,540 $ 459,902 $ 463,493 $ 470,399 $ 486,910 $ 501,198 3.51% 2.93% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works- Development Services Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Engineer - Development 2 2 $ 199,709 $ 73,058 2 $ 203,703 $ 76,590 Project Inspector 1 1 75,828 41,411 1 77,345 43,901 Admin Support Technician 1 1 58,680 28,286 1 59,854 29,867 Overtime 9,000 689 9,000 688 Clothing Allowance - 250 - 250 Total 4 4 $ 343,218 $ 143,693 4 $ 349,902 $ 151,296 14 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: Facility Maintenance FUND NUMBER: 000 POSITION: Director Description The mission of the Facility Maintenance unit is to preserve all buildings through a preventive maintenance, repair and operating program in order to provide a safe, pleasant and productive work environment for City staff and clients. The work is located in 41 facilities throughout the City, consisting of approximately 242,633 square feet, of which 149,957 square feet is provided with custodial care. Facilities maintained consist of the main City Hall (6200 Building), the 6300 Building, a large community center, library, four fire stations, Minkler, George Long, and Golf maintenance facilities, several public restrooms, and various other buildings. Expenditure Summary Public Works - Facility Maintenance Object Description Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries &Wages $ 509,797 $ 513,482 $ 551,311 $ 591,977 $ 583,860 $ 595,517 -1.37% 2.00% Personnel Benefits 195,499 210,837 252,105 268,617 270,142 285,320 0.57% 5.62% Supplies 73,692 65,411 80,192 83,900 93,200 93,200 11.08% 0.00% Services 626,255 712,220 724,530 709,925 872,151 872,647 22.85% 0.06% Capital Outlays - - - - 7,500 - 0.00% - 100.00% Expenditure Total $1,405,244 $1,501,951 $1,608,138 $1,654,419 $1,826,853 $1,846,684 10.42% 1.09% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Facility Maintenance Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 97,296 $ 45,734 1 $ 99,242 $ 48,341 Lead Facilities Custodian 1 1 63,953 23,448 1 65,232 24,643 Facilities Ops Technician 2 1 72,413 25,132 1 73,861 26,362 Facilities Maintenance Technician 0 1 57,241 37,645 1 58,386 40,054 Facilities Custodian 5 5 291,957 136,108 5 297,796 143,844 Overtime 1,000 76 1,000 76 Clothing Allowance - 2,000 - 2,000 Tota I 9 1 9 1 $ 583,860 $ 270,142 9 $ 595,517 $ 285,320 IN Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating and repair supplies. Services include inspection fees, rental of equipment, utilities for city facilities, equipment rental and replacement costs and repair & maintenance, among others. Public Works - Facility Maintenance 11111 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.13.518.300.31.00 Supplies - Operating $ 2,340 $ 3,589 $ 3,200 $ 3,200 $ 3,200 $ 3,200 000.13.518.300.31.01 Supplies - Repairs & Maintenance 27,596 23,851 33,792 37,500 37,500 37,500 000.13.518.300.31.02 Supplies - Custodial 42,135 36,920 40,700 40,700 50,000 50,000 000.13.518.300.35.00 Small Tools & Minor Equipment 1,621 1,050 2,500 2,500 2,500 2,500 Total Supplies 73,692 65,411 80,192 83,900 93,200 93,200 000.13.518.300.41.00 Prof Svcs - Consultant services 1,309 1,033 93 2,000 2,000 2,000 inspections - boiler, roof, architectural 000.13.518.300.42.00 Communication - Nextel phones and pagers, Alarm system monitoring at 3,880 4,659 3,200 3,200 4,600 4,600 facilities 000.13.518.300.45.00 Rental - scaffolding, pumps, A/C units, heaters, new copier lease at G Long, 86,018 89,252 85,906 99,950 100,000 100,000 Lease of Records Center 000.13.518.300.45.94 Rental - Equipment Replacement Fund 16,860 16,013 10,695 16,013 2,759 2,759 000.13.518.300.45.95 Rental - Equipment O & M 27,838 27,219 28,313 28,313 29,987 30,483 000.13.518.300.46.04 Insurance - - 106,805 - 106,805 106,805 000.13.518.300.47.00 Public Utility - Facilities electricity, 330,842 4,121 4,187 359,449 1,000 1,000 000.13.518.300.47.21 Public Utility - Electricity - 229,890 190,639 - 240,000 240,000 000.13.518.300.47.22 Public Utility - Gas 32,493 23,597 35,000 35,000 000.13.518.300.47.25 PublicUtility - Water /Sewer 68,123 71,187 75,000 75,000 000.13.518.300.47.26 Public Utility - Surface Water 20,243 11,640 - 24,000 24,000 000.13.518.300.48.00 R &M - Facilities repair to security systems, HVAC, roof, plant care, carpet 158,968 218,797 187,705 200,000 250,000 250,000 cleaning and exterminating completed by outside vendors 000.13.518.300.49.00 Misc - Memberships, licenses, tuitions for 541 378 563 1,000 1,000 1,000 Certified Building Operators Total Services 626,255 712,220 724,530 709,925 872,151 872,647 000.13.594.180.64.00 Captial - - - - 7,500 Total Other - - - - 7,500 Total Supplies, Services and Other $ 699,948 $ 777,631 $ 804,722 $ 793,825 972,851 $ 965,847 11111 DEPARTMENT: Public Works (16) FUND: General RESPONSIBLE MANAGER: Bob Giberson DIVISION: Street Maintenance FUND NUMBER: 000 POSITION: Director Description The function of the Street Maintenance unit is to operate and maintain the traffic control and safety devices of the transportation network which consists of 127 lane miles of commercial /industrial streets and 90 lane miles of residential streets, including bridges, sidewalks, street lighting, and traffic cameras. The Street Maintenance unit maintains relationships with adjoining cities, King County and Washington State Department of Transportation. Expenditure Summary Public Works - Street Maintenance Object Description Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 873,506 $ 711,558 $ 821,166 $ 897,505 $ 857,234 $ 873,259 - 4.49% 1.87% Personnel Benefits 320,157 294,036 373,925 388,666 393,902 416,239 1.35% 5.67% Supplies 185,898 254,984 309,091 332,531 310,500 310,500 - 6.63% 0.00% Services 1,225,993 1,559,401 1,453,515 1,544,060 1,519,456 1,549,646 - 1.59% 1.99% Intergovt. Services & Taxes 48 44 6 - - - 0.00% 0.00% Capital Outlays 1 8,498 6,829 1 - 1 28,500 - 2,375 0.00% - 100.00% Expenditure Total 1 $ 2,614,100 $ 2,826,851 1 $ 2,957,703 1 $ 3,162,762 $ 3,109,593 $ 3,149,644 1 -1.68% 1.29% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Street Maintenance Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 95,908 $ 45,459 1 $ 97,826 $ 48,046 Traffic Operations Coordinator 1 0 - - 0 - - Maint & Ops Foreman 1.5 1.5 121,887 51,748 1.5 124,324 54,553 Traffic Operations Foreman 1 1 80,509 42,161 1 82,120 44,671 Maint & Ops Specialist 5 5 345,982 163,542 5 352,902 172,903 Maintenance Worker 2.5 3 156,949 84,333 3 160,088 89,407 Extra Labor 45,000 3,443 45,000 3,443 Overtime 11,000 842 11,000 842 JClothing Allowance I I I - 2,375 - 2,375 Total 1 12 1 11.5 1 $ 857,234 $ 393,902 1 11.5 $ 873,259 $ 416,239 IVl Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies and small tools specific to roadway maintenance. Services include rental of equipment, utilities for city owned roadways, and repair & maintenance, among others. Public Works - Street Maintenance/Admin Account Number Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 000.16.542.900.31.00 Supplies - Office & Operating $ 649 $ 429 $ 1,000 $ 1,000 $ 1,000 $ 1,000 Total Supplies 649 429 1,000 1,000 1,000 1,000 000.16.542.900.41.00 Prof Svcs -Membership, testing fees 494 390 390 - - - Total Services 494 390 390 - - - Total Supplies and Services $ 1,143 $ 819 $ 1,390 $ 1,000 $ 1,000 $ 1,000 Public Works - Street Maintenance /General Services 18 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.16.543.300.31.00 Supplies - Office & Operating $ 5,663 $ 6,866 $ 4,000 $ 4,000 $ 5,000 $ 5,000 000.16.543.300.35.00 Small Tools & Minor Equipment 4,143 613 4,231 4,231 3,000 3,000 Total Supplies 9,806 7,479 8,231 8,231 8,000 8,000 000.16.543.300.41.00 Professional Services - Consultant - 4,255 - 600 600 600 services 000.16.543.300.41.02 Professional Services - Physicals and 622 491 555 500 500 500 hearing tests 000.16.543.300.42.00 Communication - Phone bills and Nextel 7 - - 2,500 2,500 2,500 cell phones 000.16.543.300.43.00 Travel - Mileage, meals and lodging to 573 148 175 2,000 2,000 2,000 attend mtgs, workshops, seminars 000.16.543.300.44.00 Advertising - Seasonal help and - 438 - 1,500 1,500 1,500 replacement staff 000.16.543.300.45.94 Rental - Equipment replacement 191,482 246,408 97,035 198,725 69,720 69,720 000.16.543.300.45.95 Rental - Equipment 0 & M 147,227 187,996 195,303 195,303 224,681 229,775 000.16.543.300.46.00 Insurance - WCIA 38,416 - 35,455 35,455 - - 000.16.543.300.46.01 Insurance - WCIA - 35,455 - - 24,755 27,231 000.16.543.300.48.00 R &M - Maintenance of general use tools - - - 500 500 500 and equipment 000.16.543.300.49.00 Miscellaneous - Licenses, tuition, clothing 1,795 7,278 5,200 5,200 5,200 5,200 Total Services 380,122 482,469 333,723 442,283 331,956 339,526 Total Supplies and Services $ 389,928 $ 489,948 $ 341,954 $ 450,514 $ 339,956 $ 347,526 18 Public Works - Street Maintenance/Roadway Public Works - Street Maintenance /Structures Account Number Actual 2014 2015 Actual Budget 2016 2017 2018 Projected $ 53 $ Budget $ 1,000 $ 1,000 $ 1,000 Account Number 53 - 2014 2015 2016 2016 2017 2018 000.16.542.300.31.01 Supplies - Operating $ 12,494 $ 32,737 $ 38,902 $ 44,000 $ 39,000 $ 39,000 000.16.542.300.35.00 Small Tools & Minor Equipment 150 5,881 11,515 4,000 4,000 4,000 Total Supplies 12,644 38,618 50,417 48,000 43,000 43,000 000.16.542.300.41.00 Professional Services - Lab fees for - - - 100 100 100 material testing 000.16.542.300.43.00 Travel - Mileage, parking, and meals - - 100 100 100 000.16.542.300.45.00 Rental - Equipment rentals 500 500 3,400 3,400 3,400 000.16.542.300.47.00 Public Utility - Utility charges specifically 62 36 42 100 100 100 from street projects 000.16.542.300.47.01 Public Utility - Surface water fees 500,052 - - 604,727 - - 000.16.542.300.47.02 Public Utility - Waste Management 180 5,603 12,182 15,000 10,000 10,000 Disposal 000.16.542.300.47.26 Public Utility - Surface water fees - 624,454 718,022 - 754,000 776,620 000.16.542.300.48.00 R &M - Repairs of saw cuts and grinder - 7,841 - 100 100 100 sharpening Total Services 500,795 637,934 730,746 623,527 767,800 790,420 000.16.594.430.64.00 Machinery and Equipment - - - - 28,500 - 000.16.594.440.64.00 Machinery and Equipment 6,829 - TotalOther - 6,829 - - 28,500 - Total Supplies, Services and Other $ 513,439 $ 683,381 1 $ 781,163 $ 671,527 $ 839,300 $ 833,420 Public Works - Street Maintenance /Structures Account Number Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 000.16.542.500.31.01 Supplies - Repairs & Maintenance $ 53 $ $ 1,181 $ 1,000 $ 1,000 $ 1,000 Total Supplies 53 - 1,181 1,000 1,000 1,000 000.16.542.500.48.00 R &M - Structures & Bridges repairs done by outside vendors 1,000 1,500 1,500 1,500 Total Services - - 1,000 1,500 1,500 1,500 Total Supplies and Services $ 53 $ - $ 2,181 $ 2,500 $ 2,500 $ 2,500 1F] Public Works - Street Maintenance /Lighting Public Works - Street Maintenance/Traffic Control Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.16.542.630.31.01 Supplies - Repairs & Maintenance $ 35,619 $ 21,980 $ 21,402 $ 30,000 $ 25,000 $ 25,000 000.16.542.630.35.00 Small Tools & Minor Equipment 1,235 - - 500 500 500 Total Supplies 36,854 21,980 21,402 30,500 25,500 25,500 000.16.542.630.41.00 Professional Services - Utility one call 476 436 171 500 500 500 locating services 000.16.542.630.43.00 Travel - Mileage, meals, and parking - - - 100 100 100 000.16.542.630.47.21 Public Utility - Electricity 232,073 260,137 - 264,000 264,000 000.16.542.630.47.22 Public Utility - Gas - 5,626 656 - 6,000 6,000 000.16.542.630.47.00 Public Utility -Power bills from Seattle 234,667 - - 320,000 - - City Light & Puget Sound Energy Total Services Public Utility - Electricity 235,143 238,135 260,964 320,600 270,600 270,600 Total Supplies and Services $ 271,997 $ 260,1151 $ 282,3661 $ 351,100 $ 296,100 $ 296,100 Public Works - Street Maintenance/Traffic Control 011 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.16.542.640.31.01 Supplies - Repairs & Maintenance $ 93,226 $ 154,226 $ 166,000 $ 166,000 $ 166,000 $ 166,000 000.16.542.640.35.00 Small Tools & Minor Equipment 375 3,508 2,500 2,500 2,500 2,500 Total Supplies 93,600 157,734 168,500 168,500 168,500 168,500 000.16.542.640.41.00 Professional Services - Signal light share - 10,078 - 100 100 100 of utility one call locating services 000.16.542.640.42.00 Communication - Signal phone lines, 1,411 1,265 1,440 1,800 1,800 1,800 Sprint access card for laptops 000.16.542.640.43.00 Travel - Mileage, meals, and parking - - - 100 100 100 000.16.542.640.47.00 Public Utility - Public utility services for 64,387 - - 89,550 - - signal lights and crosswalks 000.16.542.640.47.21 Public Utility - Electricity - 77,756 61,621 - 80,000 80,000 000.16.542.640.47.22 Public Utility - Gas 425 - - 1,000 1,000 000.16.542.640.48.00 R &M - Repairs, interlocal for major - 43,315 20,000 20,000 20,000 20,000 emergencies, pole replacement Total Services 65,798 132,839 83,061 111,550 103,000 103,000 Total Supplies and Services $ 159,398 $ 290,573 $ 251,561 $ 280,050 $ 271,500 $ 271,500 011 Public Works - Street Maintenance(Snow & Ice Control Account Number Actual 2014 2016 Projected 2016 2016 Budget 2017 2018 000.16.542.660.31.01 Supplies $ 7,603 $ 468 $ 9,871 $ 10,000 $ 10,000 $ 10,000 Total Supplies 7,603 468 9,871 10,000 10,000 10,000 000.16.542.660.43.00 Travel - Mileage, meals, parking 37 - 300 300 300 Total Services 37 - - 300 300 300 Total Supplies and Services $ 7,641 $ 468 $ 9,871 $ 10,300 $ 10,300 $ 10,300 Public Works - Street Maintenance/Roadside Public Works - Street MaintenanceNideo & Fiber Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.16.542.670.31.00 Supplies - Office & Operating $ 19,546 $ 10,442 $ 11,396 $ 17,000 $ 12,000 $ 12,000 000.16.542.670.31.01 Supplies - Tree Replacement 53 208 1,124 6,000 6,000 6,000 000.16.542.670.35.00 Small Tools & Minor Equipment 86 2,120 207 1,200 1,200 1,200 Total Supplies R &M - Video & Fiber electronic 19,685 12,770 12,727 24,200 19,200 19,200 000.16.542.670.41.00 Professional Services - Testing sweeping Total Services materials for hazardous wastes 45 1,413 - 2,200 2,200 2,200 000.16.542.670.43.00 Travel - Mileage, meals, and parking - - - 100 100 100 000.16.542.670.47.00 Public Utility - Electric, gas, and irrigation 22,151 - 811 7,000 - - utilities. 000.16.542.670.47.02 Public Utility - Transfer station fees, recovery & disposal offreon, electronics 17,048 16,925 30,000 30,000 30,000 30,000 recycling 000.16.542.670.47.25 Public Utility - Water - 41,183 2,106 - 7,000 7,000 000.16.542.670.48.00 R &M - Rockery repairs by outside vendor 4,360 6,557 1,937 500 500 500 000.16.542.670.48.01 R &M - Contractor for tree removal by - - - 3,000 3,000 3,000 outside vendor Total Services 43,605 66,078 34,854 42,800 42,800 42,800 000.16.542.670.53.00 Excise Tax 48 44 44 - - - Totallntergovernmental 48 44 44 - - - Total Supplies, Services and Other $ 63,337 $ 78,892 $ 47,625 $ 67,000 $ 62,000 $ 62,000 Public Works - Street MaintenanceNideo & Fiber 041 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.16.542.800.31.00 Supplies - Office & Operating $ 4,630 $ 15,464 $ 30,079 $ 36,800 $ 30,000 $ 30,000 000.16.542.800.35.00 Small Tools & Minor Equipment - - 3,384 2,000 2,000 2,000 Total Supplies 4,630 15,464 33,463 38,800 32,000 32,000 000.16.542.800.48.00 R &M - Video & Fiber electronic - 1,556 - 1,500 1,500 1,500 calibration, repairs to testing equipment Total Services - 1,556 - 1,500 1,500 1,500 Total Supplies and Services $ 4,630 $ 17,020 $ 33,4631 $ 40,300 $ 33,500 $ 33,500 041 Public Works - Street MaintenancelSidewalks Account Number Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 000.16.542.610.31.01 Supplies - Office & Operating $ 372 $ 42 $ 2,300 $ 2,300 $ 2,300 $ 2,300 Total Supplies 372 42 2,300 2,300 2,300 2,300 000.16.542.610.48.00 Rental - - 8,777 - - - Total Services - - 8,777 - - ITotal Supplies and Services $ 372 $ 42 $ 11,077 $ 2,300 $ 2,300 $ 2,300 04 DEPARTMENT: Public Works FUND: Equipment Rental & Replacement FUND NUMBER: 501 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description The mission of the Equipment Rental unit is to provide a fleet of vehicles and equipment with an operation maintenance and replacement program and to supply the City with adequate, safe, economical and on- demand operational cars, trucks and specialty equipment. Services are provided through in -house labor and contracted services. The current fleet consists of approximately 193 vehicles and 134 other pieces of equipment. 2015 -2016 Accomplishments ♦ Incorporated idle reduction technology in PD patrol and Fire pumpers for fuel savings and reduced CO2 emissions. ♦ Eliminated the need for an auxiliary diesel engine on the Vactor by using hydraulic power off of the main drive engine, reducing CO2 emissions, fuel usage, and maintenance. ♦ Purchased Ford IDA downlink and diagnostic software, which has reduced vehicle down time and repair costs. ♦ Added another motorcycle lift to accommodate the longer wheel base motorcycles. This has allowed most motorcycle repairs and maintenance to be done in- house. ♦ Trained staff in Pierce fire apparatus TAK -4 front suspension, Pierce's Command Zone electronic controls, along with annual fire certification training. 2017 -2018 Indicators of Success ♦ Continue to promote the pool car program for maximum use of shared resources. ♦ Evaluate and adjust replacement plan for cost effective and appropriate replacement solutions. 23 Performance Measures 24 2014 Actual 2015 Actual 2016 Estimated 2017 Projection 2018 Projection Improve fleet service Work orders issued (number of service tickets) 1,481 1,442 1,500 1,530 1,561 Preventive Maintenance (PM) completed 397 378 396 383 390.15 Gallons of Fuel Consumed 127,494 132,385 135,000 137,700 140,454 Number of Accidents 72 68 83 75 75 Capital Number of new patrol vehicles purchased 1 31 31 31 131 2 Average Age of Fleet 10 years 1 10.4 years 1 10.5 years 10 years 10 years Inventory Number of passenger vehicles 154 156 157 160 161 Number of motorcycles 6 6 6 6 6 Number of pieces of medium / heavy equipment (dump trucks, etc) 65 66 66 66 67 24 Revenue and Expense Summary Equipment Rental & Replacement 041 2014 2015 2016 2016 2017 2018 2016 -17 2017 -18 Actual Actual Projected Budget Budget Budget %Change %Change Operating Revenue Charges for Services ERR 0 &M Dept Charges $ 1,539,500 $1,603,596 $1,922,291 $1,885,680 $1,946,304 $1,965,872 3.21% 1.01% Equipment Replacement Charges 989,190 1,390,813 977,342 1,111,203 690,596 684,686 - 37.85% - 0.86% Total Charges for Services 2,528,690 2,994,409 2,899,633 2,996,883 2,636,900 2,650,558 - 12.01% 0.52% Miscellaneous Revenue Investment Earnings (1,662) 59,745 20,310 14,269 14,269 14,269 0.00% 0.00% Other Misc Revenue 1,078 892 335 150 150 150 0.00% 0.00% Total Miscellaneous Revenue (584) 60,638 20,645 14,419 14,419 14,419 0.00% 0.00% Sale of Capital Assets 36,162 33,422 75,597 442,791 30,000 30,000 - 93.22% 0.00% Transfers In - Fund 305 - - - - 460,000 1,450,000 0.00% 215.22% Total Revenue 2,564,269 3,088,468 2,995,874 3,454,093 3,141,319 4,144,977 - 9.06% 31.95% Operating Expenses Salaries & Wages 381,426 383,690 392,189 397,996 400,861 408,541 0.72% 1.92% Personnel Benefits 154,481 150,222 179,259 176,210 192,145 203,071 9.04% 5.69% Supplies 608,510 527,610 641,263 746,979 758,000 758,000 1.48% 0.00% Services 98,600 232,558 277,197 239,190 280,051 274,288 17.08% - 2.06% Intergodt Services & Taxes 3 4 566 - - - 0.00% 0.00% Total Operating Expenses 1,243,020 1,294,084 1,490,475 1,560,375 1,631,057 1,643,900 4.53% 0.79% Capital Expenses Capital Outlay 584,097 1,288,808 487,641 533,000 1,999,000 2,254,225 275.05% 12.77% Indirect cost allocation 298,930 310,431 316,578 316,578 322,910 329,368 2.00% 2.00% Total Expenses 2,126,047 2,893,323 2,294,694 2,409,953 3,952,966 4,227,493 64.03% 6.94% Change in Fund Balance 438,222 195,145 701,181 1,044,140 (811,647) (82,516) - 177.73% - 89.83% Beginning Fund Balance 4,257,832 4,696,054 4,891,199 4,557,700 5,592,380 4,780,733 22.70% - 14.51% Ending Fund Balance $ 4,696,054 $ 4,891,199 $ 5,592,380 $ 5,601,840 $ 4,780,733 $ 4,698,217 - 14.66% - 1.73% 041 Schedule of New and Replacement Purchases in 2017 -2018 011 CURRENT UNIT UNIT # PURCHASE YEAR 2017 2018 Estimated Replacement Year REPLACEMENT UNIT POLICE: 1 ER Admin Sedan 1714 62,000 2024 ER Admin Sedan 2 Patrol SUV, Traffic 1715 78,000 2022 Patrol SUV (non B /W) 3 Patrol SUV 1729 78,000 2022 Patrol SUV 4 Patrol SUV 1730 78,000 2022 Patrol SUV 5 Patrol SUV 1733 78,000 2022 Patrol SUV 6 Patrol SUV 1735 78,000 2022 Patrol SUV 7 Patrol SUV 1738 78,000 2022 Patrol SUV 8 Patrol SUV 1739 78,000 2022 Patrol SUV 9 Patrol SUV 1740 78,000 2022 Patrol SUV 10 Patrol SUV 1725 78,000 2022 Patrol SUV 11 Patrol SUV 1742 78,000 2022 Patrol SUV 12 (NEW) 78,000 2022 Patrol SUV, 2nd CLO (c) 13 Motorcycle 1084 47,000 2023 Motorcycle 14 Motorcycle 1082 47,000 2024 Motorcycle 15 Motorcycle 1083 47,000 2024 Motorcycle 16 Detective Sedan 7100 32,000 2027 Detective Sedan 17 (NEW) 32,000 2027 Detective Sedan (b) FIRE: (a) STREET: 18 Paint Striper 1445 80,000 2032 Paint Striper 19 1 -ton Flatbed w/ crane 1295 45,000 2042 1 -ton Flatbed w/ crane (e) 20 (NEW) 28,000 2042 Bituminous Marker Adhesive Melter and Applicator 21 3/4 -ton Dump Truck 1213 50,000 2037 3/4 -ton Dump Truck 22 Sweeper 1466 240,000 2028 Sweeper SURFACE WATER: 23 (NEW) 55,000 2032 1 -ton Service Truck (0) WATER: 24 Grumman Step Van 1212 100,000 2028 Service Truck RECREATION: 25 15- Passenger Van 1202 37,000 2027 15- Passenger Van 26 15- Passenger Van 1216 37,000 2028 15- Passenger Van PARKS: 27 1/2 -ton Pickup 1205 45,000 2033 1/2 -ton Pickup Ext Cab 4x4 w/ Lift Gate 28 3/4 -ton Dump 1215 50,000 2037 3/4 -ton Dump Crew Cab, high sides 011 CURRENT UNIT UNIT# PURCHASE YEAR 2017 2018 Estimated Replacement Year REPLACEMENT UNIT GOLF. 29 Utility Cart 1062 10,000 2027 Utility Cart 30 1/4 -ton Pickup 1259 34,000 2027 1/2 -ton Pickup 31 Mower, Greens 1656 35,000 2028 Tractor 32 Mower, Greens 6606 21,700 2028 Mower, Greens 33 Blower, Trailer- mounted 6602 8,025 2028 Blower, Trailer- mounted 34 Mower, Rotary Rough 6609 66,500 2025 Mower, Rotary Rough 35 1/4 -ton Pickup 1293 35,000 2028 Ditch Witch�dt ADMINISTRATION: 36 Admin Sedan, Station Wagon 1133 30,000 2027 SUV, Escape TECHNOLOGY & INNOVATION SERVICES: 37 Cargo Van 1223 40,000 2027 IT Service Van BUILDING MAINTENANCE: 38 (NEW) 35,000 2032 Cargo Van, Custodial 39 Cargo Van, Maintenance Tech 1236 45,000 2033 3/4 -ton Pickup, Crew Cab EQUIPMENT RENTAL: 40 Admin Sedan 1166 35,000 2032 Pickup, Crew Cab 41 Welder, Mig Gun & Trailer 1808 20,000 2037 Welder, Mig Gun & Trailer 42 Oil Filter Crusher 1811 6,000 2037 Oil Filter Crusher Total by YEAR $ 1,524,000 $ 789,225 Grand Total $ 2,313,225 tai Fire Department equipment capital purchases are included in the Public Safety Plan bond ballot measure. (b) New vehicle to support the already added full -time detective position transferred from Crime Prevention in 2016. (0) Purchase dependent upon correspondinq position approval. (d) Transfer unit 6607 to Parks in 2016. Parks will eliminate #1293. Add Ditch Witch to GC inventory in 2018. (e) Modify to include button truck chair and equipment allowinq for dual -use of vehicle. PAIR Expenditure Detail —Salaries and Benefits Salaries for budgeted positions are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Equipment Rental & Replacement Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 99,414 $ 38,827 1 $ 101,402 $ 40,829 Fleet Technician 4 4 284,589 149,982 4 290,281 158,907 Extra Labor 15,000 2,244 15,000 2,244 Overtime 1,858 142 1,858 142 Clothing Allowance - 950 - 950 Department Total 5 5 $ 400,861 $ 192,145 5 $ 408,541 $ 203,071 28 Expenditure Detail - Supplies, Services, and Other Supplies include office supplies as well as repair and maintenance parts for vehicles maintained by the City and small tools. Services include equipment repair and replacement charges, liability insurance, and fleet repairs by outside vendors, among others. Capital includes equipment replacement purchases schedule for the 2017 -2018 biennium. Equipment Rental & Replacement 04*1 2014 2015 2016 2016 2017 2018 Account Number Actual Actual Projected Budget Budget Budget 501.01.548.650.31.00 Supplies - Office & Operating $ 2,828 $ 2,782 $ 2,738 $ 2,979 $ 3,000 $ 3,000 501.01.548.650.34.01 Supplies - Repair & Maintenance 151,524 158,552 180,567 200,000 200,000 200,000 501.01.548.650.34.02 Supplies - Inventory/ Resale Items 47,559 60,180 64,320 55,000 65,000 65,000 501.01.548.650.34.03 Supplies - Fuel 405,992 303,985 388,505 485,000 485,000 485,000 501.01.548.650.35.00 Small Tools & Minor Equipment - Tools 607 2,110 5,1341 4,000 5,000 5,000 Total Supplies 608,510 527,610 641,263 746,979 758,000 758,000 501.01.548.650.41.00 Prof Svcs - DOT health exams, drug 2,252 1,856 2,018 1,750 1,750 1,750 501.01.548.650.42.00 Communication - Phone charges, 1,334 1,808 1,373 1,000 2,000 2,000 501.01.548.650.43.00 Travel - Parking, mileage 103 814 983 - 1,500 1,500 501.01.548.650.45.00 Rental - Equipment lease 1,027 1,027 1,041 1,050 1,100 1,100 501.01.548.650.45.94 Rental - Equipment Replacement 16,568 24,371 47,777 29,045 54,452 48,542 501.01.548.650.45.95 Rental - Equipment O & M 15,691 15,426 14,662 14,019 21,675 21,822 501.01.548.650.46.00 Insurance - Liability and property program 10,975 - - 62,545 65,574 65,574 501.01.548.650.46.02 Insurance - Auto /physical damage - 62,986 66,399 - - - 501.01.548.650.48.00 R &M - Fleet repairs by outside vendors 38,132 111,795 132,631 120,781 120,000 120,000 501.01.548.650.49.00 Misc - Reg., trng, memberships, laundry 12,519 12,476 10,315 1 9,000 12,000 12,000 Total Services 98,600 232,558 277,197 239,190 280,051 274,288 501.01.548.650.53.00 Ext taxes & assessments 3 4 566 - - - Totallntergovernmental 3 4 566 501.01.594.480.64.00 Capital - Machinery & equipment - - 15,000 15,000 15,000 15,000 501.02.594.480.64.00 Capital - Machinery & equipment 584,097 1,288,808 472,641 518,000 1,984,000 2,239,225 Total Other 584,097 1,288,808 487,641 533,000 1,999,000 2,254,225 Total Supplies, Services and Other $1,291,210 $ 2,048,979 $1,406,668 $1,519,169 $ 3,037,051 $ 3,286,513 04*1