HomeMy WebLinkAboutFS 2016-10-04 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Safety
Committee
O Verna Seal, Chair
O Dennis Robertson
O Kate Kruller
AGENDA
Distribution:
Recommended Action
V. Seal
C. O'Flaherty
D. Robertson
R. Turpin
K. Kruller
L. Humphrey
K. Hougardy
C. Flores
T. McLeod
V. Carlsen
Mayor Ekberg
B. Miles
D. Cline
M. Villa
P. McCarthy
J. Wittwer
TUESDAY, OCTOBER 4, 2016 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(formerly known as CR #3) at east entrance of City Hall
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. An Interlocal Agreement with the South King County
a. Forward to 10/17
Pg.i
Fire Training Consortium.
Consent Agenda.
Chris Flores, Assistant Fire Chief
b. A resolution ordering the cancellation of past due
b. Forward to 10/17
Pg.23
accounts receivables.
Consent Agenda.
Vicky Carlsen, Deputy Finance Director
c. Lodging tax update:
c. Forward to 10/10 C.O.W.
(1) Lodging tax approval process.
P9•29
(2) Permitted uses of lodging tax funds.
Pg•37
Brandon Miles, Economic Development Liaison
d. Budget review: Lodging tax funds.
d. Forward to 10/10 C.O.W.
Pg.41
Brandon Miles, Economic Development Liaison
e. Budget review:
e. Forward to 10/10 C.O.W.
(1) Police Department. Mike Villa, Police Chief
Pg. 51
(2) Drug Seizure Fund. Mike Villa, Police Chief
Pg.75
(3) Fire Department. Jay Wittwer, Fire Chief
Pg.79
(4) Public Safety Plan Funds. Vicky Carlsen,
Pg.103
Deputy Finance Director
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, October 18, 2016
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance.
City of Tukwila
Allan Ekberg, Mayor
TO: Finance and Safety Committee
FROM: Jay C. Wittwer, Fire Chief
BY: Chris Flores
CC: Mayor Ekberg
DATE: 09/19/16
SUBJECT: Interlocal Agreement with the South King County Fire Training Consortium
ISSUE
The Interlocal Agreement with the SKCFTC will expire at the end of 2016. The department
seeks renewal of this agreement for 2017.
BACKGROUND
The department is an active participant in the SKCFTC. The department has benefitted from the
quality and consistency of training associated with this relationship. The department is
responsible for providing 1.5 FTE's to the Consortium. In addition to the provision of FTE's, the
department is responsible for an agency cost /contribution that is based upon a formula that
takes into account the value of the FTE contribution, annual cost of training per member, and
peripheral costs for records management software and support. In 2016 the total contribution for
the department was $17,140.00. Tukwila's contribution was not adjusted upward per the
formula, due to ongoing negotiations related to the potential for the department to join the Kent
Regional Fire Authority. In 2017 the department will be invoiced at full responsibility based upon
the formula.
DISCUSSION
Department participation in the South King County Fire Training Consortium ensures the
continuity of the highest quality of training and related services that our staff have ever
experienced in the history of the department. A 2014 voluntary audit of the program by
Washington State Labor and Industries revealed that the program was in full compliance with
training laws and standards. As a stand -alone department internal division, previous to our
participation, it would have been difficult if not impossible to have passed such an audit. The
City Attorney has reviewed the Interlocal Agreement, and is in concurrence with adopting the
language as written, without revisions or edits.
FINANCIAL IMPACT
The financial impact is $52,108.00, an increase of $34,968.00 over 2015 costs. The increase
will be absorbed within existing budget through the redistribution of existing funds.
RECOMMENDATION
Continue participation in the South King County Fire Training Consortium. The department is
asking for Council approval of the Interlocal Agreement and consideration at the October 10,
2016 C.O.W. and October 17, 2016 Regular Meeting.
ATTACHMENTS
Interlocal Agreement
SKCFTC Associate Agency Budget Contribution
2015 Invoice for SKCFTC Annual Fee
2
South King County Fire Training Consortium
(Interlocal Agreement)
This agreement is made and entered into by and between the undersigned municipal corporations,
collectively referred to as "Agency" or "Agencies."
RECITALS
1. This agreement is entered into in conformity with chapter 39.34 RCW, the Interlocal Cooperation
Act.
2. The Agencies currently each maintain and operate their own fire departments to provide
emergency responder services, including fire protection, fire suppression, and emergency medical
services and non-emergent medical care in their respective areas.
3. It is recognized that the Agencies have staffs that are performing similar tasks on a daily basis and
that have varied talents, skills, and expertise; and by allowing the staff to coordinate and
collaborate, the skills and abilities of the individuals could be used in a manner that increases the
level and efficiency of training.
4. The Agencies desire to provide training at the highest possible level while managing the costs by
eliminating duplication of effort and/or expenses where feasible and making the most effective use
of combined resources.
5. The Agencies have concluded that collaboration based on equal participation would provide the
highest level of training with the least duplication and cost and allow for the completion of
functions not possible within current funding,
6. The South King County Fire Training Consortium was initially created in 2013 and has adopted
the following Mission and Vision Statements:
a. Mission: Develop and deliver superior training to improve performance and safety.
b. Vision: Unify and enhance regional training that improves operational consistency,
implements industry best practices and promotes a shared culture of excellence.
F.IT"BASUB&I"
NOW, THEREFORE, in consideration of the mutual promises and benefits contained herein, it is agreed
between the Agencies as follows:
1. Purpose and Scope of Agreement. The purpose and scope of this Agreement is to formally
establish a Training Consortium to further implementation of joint training activities and operations.
Each Agency shall retain full authority for and jurisdiction over fire protection, prevention and
suppression, emergency medical services, boundaries, elections, and budgets and all other matters
not specifically addressed in this Agreement.
Training Consortium Interlocal Agreement—Page 1
3
2. Governing Structure of Training Consortium
2.1. Administrative Board.
(a) The Administrative Board shall be composed of the Fire Chief of each Agency to this
Agreement. The Administrative Board shall be responsible for:
(i) Overseeing administration of the fiscal arrangements as set forth in this
Agreement ( "Fiscal Agent ");
(ii) Directing, guiding and overseeing the actions of the Operations Board.
(iii) Implementing the recommendations of the Training Chief, and
(iv) Communicating with the governing bodies of the Agencies to this Agreement.
(b) The Administrative Board shall meet a minimum of twice per year. Members of the
Administrative Board shall elect by majority vote, after nominations at the first board
meeting, a Chief to serve as presiding officer of the Administrative Board. The Chair
shall serve a two -year term. The Chair shall have responsibility to schedule the
meetings of the Administrative Board, to serve as presiding officer at board meetings,
to gather information and to prepare the agenda for board meetings. In the event a Chair
is unable or unwilling to complete his or her term, nominations shall be accepted by the
Administrative Board for a replacement Chair, who shall be elected by majority vote of
the board and who shall complete the term of the resigning Chair. Each Chief shall have
an equal vote on matters that come before the Administrative Board. Any decisions of
the Administrative Board that involve the expenditure or obligation of an Agency's
funds shall constitute a recommendation to the governing bodies of the Agencies and
shall not be effective until the governing bodies of each Agency have approved such
recommendation.
2.2. Operations Advisory Team "OAT"
(a) The OAT shall be composed of the Training Consortium's Training Chief and the
operations chiefs from each Agency to this Agreement. The OAT shall be responsible
for:
(i) Consulting and communicating with the Training Chief on matters involving
Agency operations.
(ii) Work with the Training Chief to establish consistency in Agency operations.
(iii) Work with the Training Chief to insure the training curriculum is consistent with
Agency operations.
2.3. Training Consortium Chief.
(a) The Training Consortium Chief "Training Chief' shall be the Kent RFA Training
Deputy Chief. The Training Chief shall be responsible for:
Training Consortium Interlocal Agreement —Page 2
M
(i) Recommending annual goals and objectives to the Administrative Board;
(ii) Developing common operating guidelines for all Agencies;
(iii) Developing common training programs, processes, and instructional materials for
all Agencies
(iv) Developing common training calendars for all Agencies;
(v) Performing such other tasks as directed by the Administrative Board.
(vi) Developing an annual Budget for the Training Consortium.
(vii) Managing the Training Consortium on a day -to -day basis.
2.4. Firefighter Training Advisory Team "FIAT"
(a) The FIAT shall be composed of firefighters and medics participating in the Training
Consortium as appointed by the Training Chief in a manner that insures each Agency is
represented on the committee with representatives proportional to the number of the
Agency's employees receiving training from the Training Consortium. The FTAT shall
be responsible for:
(i) Providing feedback and input to the Training Chief regarding the content of the
training provided.
(ii) Coordinating communications between the Training Chief and the employees
receiving training from the Training Consortium
3. Joint Decision Making
3.1. This Agreement does not alter the current command structure or organizational
responsibilities of any Agency. However, this Agreement will allow for joint decision - making
by the Administrative Board to modify command structures or organizational responsibilities
relating to training within the Training Consortium.
3.2. Joint decision - making shall be exercised through the Administrative Board and shall apply
only to those areas specifically identified by this Agreement. The Administrative Board shall
make joint decisions using the following procedure. Joint decisions shall only be made at a
meeting of the Administrative Board attended by a quorum of Agency representatives. A
majority of the currently appointed Agency representatives shall constitute a quorum. Joint
decisions shall be made by a majority vote. A Chief unable to attend a meeting may vote by
proxy by either sending a designated representative or by notifying the Administrative Board
of the Chief's vote via email or fax prior to the meeting or by providing a written proxy to
another Chief attending the meeting.
4. Fiscal Arrangements
4.1. The Kent RFA shall be the entity that manages the finances of the Training Consortium as
part of the Kent RFA's annual budget.
Training Consortium Interlocal Agreement —Page 3
5
4.2. On or before August 1St of each year, the Administrative Board shall prepare an annual budget
for the Training Consortium's operations that identifies each Agency's personnel and financial
responsibilities for the following year. The financial responsibilities will be based on a cost
per member (based on having one FTE per 45 members) recommended by the Training Chief
and approved by the Administrative Board using the following components:
(a) FTE Cost. The cost of an FTE (regardless of rank) shall be based on the average fully
burdened cost of a Kent RFA Battalion Chief, Captain and Firefighter.
(b) Administrative Fee. An administrative fee of 13% of the FTE Cost designed to cover
the Kent RFA's administrative costs in managing the Training Consortium including a
portion of the cost of the Training Chief and necessary administrative staff support.
(c) Supplies and Maintenance Fee. A supplies and maintenance fee of 13% of the FTE
Cost designed to cover the Kent RFA's costs in purchasing consumable supplies and
for maintaining the Kent RFA's training facilities and equipment.
(d) Cost Per Member. FTE Cost +Administrative Fee + Supplies and Maintenance Fee /45
= Cost per Member.
(e) Cost per Non - Firefighter Member (Medic One) Eighty percent of Cost Per Member.
(f) Cost per Volunteer Member. Seventy percent of Cost Per Member in the event the
Administrative Board authorizes charging for Volunteer Members.
(g) Annual Agency Cost. The Annual Cost shall be based upon the number of budgeted
full time employees (FTE) of each Agency for the budget cycle. (For example, cost per
Member x Total budgeted Agency Members enrolled = Annual Agency Cost). Adjusted
as necessary for Volunteer Members and Non - Firefighter Members (Medic One).
(h) The Annual Agency Cost of each agency may be satisfied by contributions of personnel
(at the FTE value established above), cash, property or other services as approved by
the Administrative Board.
4.3. In the event the Administrative Board determines during the course of the year that additional
expenditures or contributions from one or more participating Agencies are necessary, the
Administrative Board shall make a recommendation/request to the appropriate Agency.
4.4. In the event an Agency satisfies its Annual Agency Cost with a cash payment, the full value
of such cash payment shall be made to the Kent RFA on or before February 1St of each year.
In the event an Agency that provides personnel or equipment is entitled to receive a cash
payment in return, the Training Consortium shall make such cash payment to the Agency on
or before February 1 st of each year.
5. Resources: This Agreement allows for the collaborative acquisition, use, and management of
property and equipment, ( "Resources "). Prior to commingling any Resources under this Agreement,
all equipment and property with a value of more than $1,000.00 used in the performance of this
Agreement shall be appropriately marked and inventoried by the contributing Agency. Ownership
of Resources shall remain with the Agency that purchases or provides the Resource. Jointly owned
resources, if any, may be purchased pursuant to a separate agreement by the Agencies, and shall be
Training Consortium Interlocal Agreement —Page 4
N.
listed in EXHIBIT A to this Agreement "Joint Resources." The ownership and distribution of
jointly owned resources shall be governed by the following paragraphs:
5.1. The ownership of Joint Resources acquired after the execution of this agreement shall be
documented on Exhibit A. Such Joint Resources shall be owned by the Agencies to this
agreement in proportion to the financial and in -kind contribution of each Agency in the year
of acquisition of such Resources "Ownership Share."
5.2. If this agreement is terminated as to all Agencies the depreciated value of the Joint Resources
acquired under the terms of this agreement shall be divided in accordance with the Ownership
Shares.
5.3. In the event an Agency withdraws from this Agreement, such Agency shall be entitled to
receive the depreciated value of its Ownership Share in the Joint Resources as determined in
the sole reasonable discretion of the Administrative Board.
6. Personnel. Each Agency shall cooperate with the Administrative Board and shall allow its
employees and volunteers ( "Training Personnel ") to perform the functions as assigned by the
Training Chief exercising authority under this Agreement.
6.1. The Training Chief shall have the authority to determine the working location and conditions
for Training Personnel when assigned to the Training Division. Through the joint decision
making process as defined herein, the Agencies may be asked to fill positions or roles not
currently staffed within any of the Agencies. Such assignments, if they do not create
additional financial responsibilities or litigation impacts for an Agency, shall be controlled by
the Administrative Board and shall not require further approval by any Agency.
6.2. Each Agency shall remain as the employer of its own Training Personnel and shall be
responsible for establishing and paying Training Personnel compensation and benefits.
6.3. It is understood by the Agencies that the services provided by Training Personnel pursuant to
this Agreement will mutually benefit each Agency in proportion to the benefits received by
that Agency.
6.4. The Administrative Board shall establish the chain of command for Training Personnel under
this Agreement. However, the responsibility for hiring, evaluating, firing and disciplining
Training Personnel shall remain with the employing Agency. An employing Agency may seek
input from the Administrative Board in hiring, evaluating, firing or disciplining Training
Personnel, but such guidance shall be optional and nonbinding on the Agency seeking
guidance.
6.5. Training Personnel filling a shared functional position will be provided an explanation of
roles, responsibilities, duties and expectations of the shared position prepared by the Training
Chief.
6.6. To the extent this Agreement would result in any personnel changes that affect the wages,
benefits or working conditions of any represented employees, the Training Chief shall assist
the governing body of the affected employing Agencies and the affected bargaining units to
address such impacts prior to the implementation of the change.
Training Consortium Interlocal Agreement —Page 5
N
7. Training Consortium Chief
7.1. The Kent RFA agrees to hire and staff the Training Consortium Chief position. The Agencies
intend that the Kent RFA Training Deputy Chief will serve as the Training Consortium Chief
as contemplated by this Agreement. In recognition of this understanding the parties agree to
work cooperatively in accordance with the following provisions to assist Kent RFA in
maintaining its Training Deputy Chief position.
(a) Kent RFA shall be the employer of the Training Deputy Chief. Accordingly, Kent RFA
shall be solely responsible for all matters related to the Training Deputy Chief's human
resource management, performance appraisals, employee relations, work related
practices, performance effectiveness and responsiveness, conformance with Consortium
expectations, and discipline.
(b) Kent RFA shall be solely responsible for the salary and benefits of its Training Deputy
Chief and the Training Deputy Chief shall be considered "Training Personnel" pursuant
to Paragraph 6 of this Agreement.
8. Insurance
8.1. The Agencies shall each provide and maintain- suitable commercial general liability and auto
liability insurance policies to protect it from casualty losses by reason of the activities
contemplated by this Agreement. The limits of liability for each coverage shall be at least
$2,000,000 each occurrence. Each Agency shall provide the Consortium with a Certificate of
Liability Insurance or Evidence of Coverage, which the Kent RFA shall maintain on file,
provided that any Agency that is self - insured will provide a letter of self - insurance as evidence
of coverage.
9. Indemnification
9.1. Each Agency shall be responsible for the wrongful or negligent actions of its employees while
participating in this Agreement as their respective liability shall appear under the laws of the
State of Washington and /or Federal Law and this Agreement is not intended to diminish or
expand such liability. Provided however each Agency, by executing this Agreement hereby
expressly appoints the Training Consortium Chief as its limited attorney in fact with the
limited express authority to enter into and bind the Agency to liability waivers,
indemnification or hold harmless agreements or releases required by third parties for the use
of any training facilities, training props or private property necessary for the conduct of
Training Consortium operations.
9.2. To that end, each Agency promises to indemnify, defend and hold harmless all the other
Agencies from any loss, claim or liability arising from or out of the negligent or otherwise
tortious actions or omissions of its employees, officers and officials. Such liability shall be
apportioned among the Agencies or other at fault persons or entities in accordance with the
laws of the State of Washington. Each agency shall be solely responsible for its own attorney
fees and any litigation related costs.
Training Consortium Interlocal Agreement —Page 6
9.3. Nothing herein shall be interpreted to:
(a) Waive any defense arising out of RCW Title 51, provided; however, each Agency
agrees that its obligations under this provision extend to any claim, demand, and /or
cause of action brought by or on behalf of any of its employees or agents. The foregoing
indemnity is specifically and expressly intended to constitute a waiver of each Agency's
immunity under Washington's Industrial Insurance Act, RCW Title 51, with respect to
the other Agencies only, and only to the extent necessary to provide each Agency with
a full and complete indemnity of claims made by the other Agency's employees. The
Agencies acknowledge that these provisions were specifically negotiated and agreed
upon by them.
(b) Limit the ability of a participant to exercise any right, defense, or remedy which an
Agency may have with respect to third party Agencies or the officer(s) whose action or
omission give rise to loss, claim or liability, including but not limited to an assertion
that the employee was acting beyond the scope of his or her employment.
(c) Cover or require indemnification or payment of any judgment against any individual or
Agency for intentionally wrongful conduct outside the scope of employment of any
individual or for any judgment for punitive damages against any individual or
Agency. Payment of punitive damage awards, fines or sanctions shall be the sole
responsibility of the individual against whom said judgment, fine or sanction is rendered
and /or his or her employer, should that employer elect to make said payment
voluntarily. This agreement does not require indemnification of any punitive damage
awards or for any order imposing fines or sanctions.
10. Dispute Resolution.
10.1. Prior to any other action, the Administrative Board shall meet and attempt to negotiate a
resolution to any dispute arising under this agreement.
10.2. If the parties are unable to resolve the dispute through negotiation, any party may demand
mediation through a process to be mutually agreed to in good faith between the parties within
30 days. The parties shall share equally the costs of mediation and shall be responsible for
their own costs in preparation and participation in the mediation, including expert witness fees
and reasonable attorney's fees.
10.3. If a mediation process cannot be agreed upon or if the mediation fails to resolve the dispute,
then within 30 calendar days any party may submit the matter to binding arbitration according
to the procedures of the Superior Court Rules for Mandatory Arbitration, including the Local
Mandatory Arbitration Rules of the King County Superior Court, King County, Washington,
as amended, unless the parties agree in writing to an alternative dispute resolution process.
The arbitration shall be before a disinterested arbitrator with both parties sharing equally in
the cost of the arbitrator. The location of the arbitration shall be mutually agreed or established
by the assigned Arbitrator, and the laws of Washington will govern its proceedings. Each
party shall be responsible for its own costs in preparing for and participating in the arbitration,
including expert witness fees and reasonable attorney's fees.
Training Consortium Interlocal Agreement —Page 7
9
10.4. Unless otherwise agreed in writing, this dispute resolution process shall be the sole, exclusive
and final remedy to or for any party for any dispute regarding this Agreement, and its
interpretation, application or breach, regardless of whether the dispute is based in contract,
tort, any violation of federal law, state statute or local ordinance or for any breach of
administrative rule or regulation and regardless of the amount or type of relief demanded.
11. Term of Agreement
11.1. In the event any Agency shall desire to renegotiate any of the provisions of this agreement,
such Agency shall give one -year advance written notice to the other Agencies. The written
notice shall specify the provision to be negotiated, the requested change and the reasons
therefore. Such requests to renegotiate shall not be considered a notice of termination.
11.2. This agreement shall be effective on January 1, 2017 and shall continue for a term of three
(3) years.
12. Termination/Withdrawal
12.1. Any Agency may withdraw from this Agreement at the end of any calendar year by filing with
the Administrative Board a notice of termination by December 31 st of the preceding calendar
year. In the event an Agency terminates its participation under this paragraph but the
remaining Agencies continue the Agreement, the Agency that terminated its participation shall
be considered a withdrawing Agency that is not entitled to any refund of its prior
contributions, but it shall be entitled to reimbursement of its depreciated share of any Jointly
Owned Resource and return of any equipment or property owned by the Agency and used by
the Consortium under this agreement.
12.2. This agreement may be terminated by consensus of a majority of the Agencies, effective the
end of any calendar year, upon giving written notice thereof to the other Agencies by July 1
of the preceding year. In the event of a termination under this paragraph any Joint Resources
shall be allocated among the parties in the manner specified in Section 5.
12.3. If an Agency consolidates with another municipal or local government entity through merger,
annexation, or through the creation of a Regional Fire Protection Authority, the consolidated
entity shall become an Agency to this Agreement and a successor in interest to the Agency's
interest on the effective date of the consolidation without any action by the remaining
Agencies, unless otherwise required.
13. Additional Agencies.
13.1. Additional Agencies may join the South King County Fire Training Consortium when
approved by a majority vote of the Administrative Board and upon approval and execution of
this Interlocal Agreement.
13.2. The Administrative Board may authorize one year "Associate Agency" Interlocal Agreements
with municipal corporations for one year trial participation in the South King County Fire
Training Consortium. Such Associate Agencies shall be required to agree to the
indemnification, insurance and personnel provisions of this Agreement and to contribute
Training Consortium Interlocal Agreement —Page 8
10
financially in accordance with the financial terms in Paragraph 4 but shall have no interest in
joint resources and no administrative or decision making authority.
14. Miscellaneous
14.1. Notices. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary. Any
written notice hereunder shall become effective upon personal service or three (3) business
days after the date of mailing by registered or certified mail via the United States Postal
Service, and shall be deemed sufficiently given if sent to the addressee at the address stated
in this Agreement or such other address as may be hereafter specified in writing.
14.2. Benefits. This Agreement is entered into for the benefit of the Agencies to this agreement
only and shall confer no benefits, direct or implied, on any third persons.
14.3. Severability. If any provision of this agreement or its application is held invalid, the
remainder of this Agreement shall not be affected.
14.4. Amendments. This Agreement represents the entire agreement of the Agencies regarding the
subjects addressed herein. Amendments to this Agreement may be proposed by the
Administrative Board or by any Agency to the Agreement. To become binding, Amendments
must be made in writing and must be recommended for approval by the Administrative Board
and approved by the unanimous consent of the Agencies to the Agreement. In the event that
changes in federal or state law or changes in the boundaries of any or all Agencies significantly
affect the performance of any Agency, the Agencies agree to enter into good faith negotiations
so that continuation of the operations of the Training Consortium are not impaired.
15. Execution.
15.1. This Agreement may be executed in any number of counterparts, each of which shall
constitute an original, and all of which will together constitute this one Agreement.
IN WITNESS WHEREOF, the Agencies by the signatures of their authorized representatives have
executed this Agreement effective upon the date of signatures.
SIGNATURE PAGES FOLLOW
Training Consortium Interlocal Agreement —Page 9
11
KENT FIRE DEPARTMENT CITY OF TUKWILA
REGIONAL FIRE AUTHORITY
By: By:
DATE:
1 .1 1
ATTEST:
City Clerk
Brian Snure,
Attorney for RFA
City Attorney
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Fire Chief
24611 116th Ave. S.E.
Kent, WA 98030
Training Consortium Interlocal Agreement—Page 10
12
KING COUNTY FIRE PROTECTION
DISTRICT NO. 2
0
Attorney for District
NOTICES TO BE SENT TO:
NORTH HIGHLINE FIRE DISTRICT
Ub. a
Attorney For District
NOTICES TO BE SENT TO:
Training Consortium Interlocal Agreement—Page 11
13
KING COUNTY FIRE PROTECTION
DISTRICT NO. 20
M
Attorney for District
Queyow—pLyfflalml 04010
14
MAPLE VALLEY FIRE & RESCUE
M
DATE:
APPROVED AS TO FORM:
Attorney For District
NOTICES TO BE SENT TO:
Training Consortium Interlocal Agreement—Page 12
0
VALLEY REGIONAL FIRE
AUTHORITY
Attorney for RFA
NOTICES TO BE SENT TO:
RENTON REGIONAL FIRE
AUTHORITY
0
DATE:
APPROVED AS TO FORM:
Attorney for RFA
NOTICES TO BE SENT TO:
Training Consortium Interlocal Agreement—Page 13
15
KING COUNTY FIRE PROTECTION
DISTRICT NO. 28
L-12
19IN"
APPROVED AS TO FORM:
Attorney for District
NOTICES TO BE SENT TO:
16
VASHON ISLAND FIRE AND RESCUE
DATE:
APPROVED AS TO FORM:
Attorney For District
NOTICES TO BE SENT TO:
Training Consortium Interlocal Agreement—Page 14
EXHIBIT A
JOINTLY OWNED RESOURCES
Training Consortium Interlocal Agreement —Page 15
17
IN
ASSOCIATE AGENCY BUDGET CONTRIBUTION 2017
Tukwila Fire Department
The fiscal contribution by the Tukwila Fire Department to participate in the Training
Consortium for 2017 is as follows:
• 64 Members (Firefighters)
• Cost per Member $ 4,855
Annual agency cost 64 x $4,855 = $ 31,720
• The credit given for contribution of personnel:
1.5 FTE -$260,100
• Annual Agency Cost $ 310,720
FTE Contribution Credit -.$ 260,100
2017 Budget $ 50,620
• Compared to: 2016 Budget (1.7 FTE) $15,180
Increase of $35,440
2017 eLogic LMS cost per member: $24
Current Tukwila users: 62 $1)488
• 2017 Budget
• LMS
TOTAL with LMS Cost
$ 50,620
S 1,488
$ 52,108
20811 84th Avenue S, Suite 102 Kent, WA 98032
(253) 856-4330 1 9
Kent Fire Department RFA
lnternotionolly Accredited Fire Agency
24611116 1h Avenue SE
Kent, WA 98030
Office: (253) 856 -4300
Fax: (253) 856 -6300
Professionally and Compassionately Helping People
Bill To: Tukwila Fire Department
444 Andover Park E
Tukwila WA 98188 -7606
2016
Net 30
Invoke
Invoice 16 -060
Date 1/20/2016
1 112016 SKC Trainine Consortium Annual Fee 1 $17,140.001 $17,140.001
Total $171140.00
OK TO PAN'
RECEIVED
JAN 2 2 2616
Please make checks payable to: Kent Fire Department RFA TUKWILA FIRE
Vlo it 52'?L-110 qQ(10
20
JAN CiN G co
SOUTH KING COUNTY
FIRE TRAINING CONSORTIUM
�
/NG CO SO
ASSOCIATE AGENCY BUDGET CONTRIBUTION 2016
Tukwila Fire Department
The fiscal contribution by the Tukwila Fire Department to participate in the Training
Consortium for 2016 is as follows:
• 64 Members (Firefighters)
• Cost per Member $ 4,760
Annual agency cost 64 x $4,760 = $ 304,640
• The credit given for contribution of personnel:
1.7 FTE -$289,000
• Annual Agency Cost $ 304,640
FTE Contribution Credit 289,00
2016 Budget $ 15,640
• Compared to: 2015 Budget $15,180
Increase of $460 or 3%
• LMS 1 500
TOTAL with LMS Cost $ 17,140
U
2016 Learning Management System Cost:
46 The Training Consortium has selected eLogic Learning, as a replacement LMS for
Training Tracker for 2016. Each agency has agreed to contribute an amount equal
to their 2015 FireTrex cost toward the purchase. (Tukwila 2016 LMS amount:
$1,500)
20811 84`h Avenue S, Suite 102 Kent, WA 98032
(253) 856 -4330
RECEIVE,)
JAN 22 2016
TUKWILA EIRE
21
22
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Laurie Anderson, Fiscal Specialist
CC: Mayor Ekberg
DATE: September 28, 2016
SUBJECT: Cancellation of Accounts Receivable
ISSUE
Each year a resolution comes before the Council for the cancellation of uncollectible accounts
receivable. For 2016, these items include: False Alarms equaling $411.07, Miscellaneous
Billings equaling $46,724.68 and Returned Checks equaling $544.71 in the total amount of
$47,680.46.
BACKGROUND
The process for tracking accounts receivable is quite thorough. The steps below are followed
prior to preparation of the attached write-off resolution.
• Invoice is sent to recipient by the Finance Department payable in 30 days.
• If payment is not received within 30 days, the receivable is forwarded to our collection
agency, Armada Corp., and placed into pre-collect status.
• At this time, Armada sends a Delinquency Notice to debtor notifying them of the past-due
status of the receivable and asks them to contact the City to make payment. Payments
can still be made directly to the City while in pre-collect status.
• Once 30 days have passed in pre-collect status, the receivable then rolls over to active
collections. At the onset of active collections, a letter is sent to the debtor notifying them
of the status change and advising that all payments must now be made through the
collection agency.
• While in active collections, debtor is contacted both by phone and letter. A search is made
for assets with which the debt could be satisfied. Once the debt has been in active
collections for 45 days, it is then reported to the national credit bureaus.
• The last process in the collections cycle is the pursuit of legal action. This includes
attaching checking accounts, garnishments and lawsuits.
• The City will not issue or renew a business license until all outstanding debt owed to the
City is paid.
• It should be noted that while a debt may be written off of our books; it is still active in
Armada's collection process.
23
INFORMATIONAL MEMO
Page 2
DISCUSSION
The proposed amount of the 2016 cancellation of Accounts Receivable of $47,680.46 is higher
than last year's total of $27,887.91. This is attributable to the following factors:
• There are two write -offs totaling $26,760.03 resulting from Hit and Run incidents where the
responsible party is unknown. These make up 56% of the write -offs for this year. These
damages are not covered by Washington Cities Insurance Authority.
• There are three additional write -offs for damages to City property that total $11,399.93.
These also were not covered by Washington Cities Insurance Authority as none met our
$5,000.00 deductible threshold. The responsible parties had no insurance, were DUI or
Driving While License Suspended. These write -offs comprise 23.9% of this year's write -
offs.
The last write -off of note is for $7,678.36. It involves an auto accident resulting in the City
needing to repair a signal head and install a new jersey barrier. Our charges are
currently being disputed by Geico Insurance, the driver's insurance company. While we
may still see payment of this debt, in order to not overstate our Accounts Receivable on
the balance sheet, we have chosen to include this receivable with this year's write -offs.
This receivable is 16.1 % of this year's write -offs.
• In all, 96% of our write -offs are from the above -noted items.
FINANCIAL IMPACT
The financial impact of cancelling $47,680.46 will be to reduce our accounts receivable balance
by this amount in keeping with Generally Accepted Accounting Principles (GAAP) for the writing
off of bad debt. Again note that while we are writing off the accounts receivable for accounting
purposes, the accounts are still being actively worked for collection purposes with the exception
of those accounts where a responsible party cannot be identified. Accounts covered by
bankruptcy law cannot be pursued.
RECOMMENDATION
The Council is being asked to approve the annual resolution authorizing the cancellation of
Accounts Receivable and to forward this item to the Consent Agenda of the October 17, 2016
Regular Meeting.
ATTACHMENTS
Draft Resolution with Attachment A.
24 WA2016 Info Memos\AR Write -off Info Memo.doc
YrY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ORDERING THE CANCELLATION
OF PAST DUE ACCOUNTS RECEIVABLE AND RETURNED
CHECK WRITE -OFFS.
WHEREAS, certain receivables and checks have been deemed uncollectible after
efforts by both the City and a collection agency have been unsuccessful; and
WHEREAS, the City will continue to pursue these receivables when practical;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Miscellaneous Accounts Receivable and Returned Checks. The total of
$47,680.46 (per Attachment A) is deemed uncollectible.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2016.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
Attachment A — Past -Due Accounts Receivable and Returned Check Write -offs
as of August 31, 2016
W: \Word Processing \Resolutions \Past Due Accts Recv & Write -offs 9 -22 -16
LA: bjs
Page 1 of 1
25
W
.
Date
12/06/13
12/31/13
11/03/14
11/03/14
Attachment A- Past Due Accounts
. . .. . -
Customer Fund # Invoice/Ck #
Receivable and
False Alarms
Amount
1 $ 25.00
� $ 11.07
$ }
$ 150.00
$ 200.00 ,
$ 25.00
Returned Check Write
For
-offs as of 8/31 /2016
Notes
To collections 04/24/14 -no assets or income
CADS Sun Y Kim
Mailiku Habte for is
g g
000
PF -02363
PF -02398
_
PF -02612
PF- 02613
Police False Alarm
Police False Alarm
Police False Alarm
� 000
000
000
000
,To collections 4/23/14- balance after pymt from collection agency
Homeland Security
ty
/1 o
To collections 03t 18/ 15 -will not respond to collections
:Homeland Security
Police False Alarm
To collections 03/18/15- will not respond to collections
To collections 4/24/14- business closed 3/30/15
12/06/13
I Pipeline Industries
PF -02386
Police False Alarm
Total False Alarms
$ 411.07
Date
Customer
Fund #
000
000
000
000
000
000
000
000
000
000
000
000
000
Invoice /Ck #
RF -01120
Miscellaneous
Amount
$ 60.00
$ 60.00
$ 85.00
$ 110.00
Billings
For
Fire Re- Inspection Fee
Fire Re- Inspection Fee
Fire Re- Inspection Fee
Notes
To collections 9/15/14 business closed 3/12/15
05/30/14
05/01/13
06/21/13
Airpro Equipment Inc.
Amara Pointe Apartments -GWP
RF -00991
To collections 11/25/ 13
Amara Pointe Apartments -GWP
;Amara Pointe Apartments-GWP
RF -01005
RF -01009
To collections 11/25/13
07 /08 /13
Fire Re- Inspection Fee
Fire Re- Inspection Fee
Fire Re- Inspection Fee
Replace streetlight pole
To collections 11 /25/13
07/31/13
01/17/14
Amara Pointe Apartments -GWP
Arden B
RF -01023
, $ 135.00
$ 26.36
To collections 11/25/13 closed under this owner 5/24/12
;Balance after payment from collection agency
— — —
RF -01069
MB -01445
12/31/13
;Aaron Clark
1 $ 2,696.35
To collections 4/24/14- DUI and no insurance
03/14/13
05/30/14
07/22/14
12/17/13
Courtyard at South Station Apts
Courtyard at South Station Apts
!Courtyard at South Station Apts
Emporio
Raage Farah /Geico Insurance
RF -00942
RF -01126
RF -01162
RF -01050
MB -01439
MB- 02074
$ 60.00
$ 60.00
Fire Re- Inspection Fee
Fire Re- Inspection Fee
To collections 6/6/13
To collections 9/22/14
To collections 11/20/14
$ 85.00
Fire Re- Inspection Fee
$ 60.00
$ 7,678.36
Fire Re- Inspection Fee
Repair signal head, new jersey barrier
To collections 4/24/14-business closed 6/30/14
In dispute with Geico Insurance
12/31/13
12/30/15
Info Only -Hit and Run
I Info Only -Hit and Run
$ 18,573.22:
Replace streetlight pole and cabinet
Replace guardrail
Replace fire hydrant
Fire Re- Inspection Fee
Hit and run- party who caused damage is unknown
12/30/15
000
401
000
000
000
000
MB -02075
$ 8,186.81
Hit and run- party who caused damage is unknown
To collections 10 /14 /14- noinsurance
07/10/14
01/17/14
'!Yuanshan Jiang
'Mad Pizza
UM -00037
$ 4,301.24
RF- 01074
l $ 25.00
To collections 4/24/I4-business closed 2/25/ 15 -bal after collections
08/12/14
Muna Mini Mart
RF -01182
$ 60.00
$ 60.00
Fire Re- Inspection Fee
Fire Re-Inspection Fee
Replace complete light pole assembly
'To collections 11/20/14 but business had changed hands by then
02/19/14
Sunrise Suite Apartments
RF -01099
To collections 4/24/14
08/18/14
Christopher Tjameberg
MB -01596
$ 4,402.34
To collections 12/22/14-no insurance & driving while lic suspended
Total Misc. Billings
I Customer
Fund #
000
Invoice /Ck #
I $ 46, 724.68
Checks
For
Summer Camp -TCC
Date
Returned
Amount
Notes
8/18/14
!Sabreah Mason
1121
, $ 200.00
To collections 10/20/14
8/28/14
Sabreah Mason
000
1123
1 $ 200.00
Summer Camp -TCC
To collections 10/20/14
6/26/15
7/24/15
Jhinea Martinez
Jason Robbins
Total Returned Checks
000
-
411
1105
I $ 90.00
, $ 54.71
Summer Camp TCC
To collections 08 /14/15
1113
Greens Fees & Putter
To collections 9 /4/15
$ 544.71
Write -off Grand Total
$ 47, 680.46
Write -offs 08.31.16- Attachment A.xlsx
9/28/2016
W.
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Brandon J'Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 22, 2016
SUBJECT: Lodging Tax Approval Process
ISSUE
The City charges 81% special excise tax OO the sale OfV[ charge made for overnight lodging
stays. The use of these funds is limited to tourism promotion. The following memo outlines the
steps the City must follow in order to expend these funds, as provided by State law. Staff is
seeking input from the City Council on the process for awarding lodging tax funds in 2017 and
beyond.
BACKGROUND
AS required bv Revised Code Of Washington (ACVV) G7.281815' the City deposits lodging tax
funds into 8 special fund and uses the funds, "...yok*h/ for the purpose Of paying all D/@nKpart
Df the cost of tourism, promotion, acquisition Of&]urismrB63/Bdt3CilitieG\O/opera&oDVf&]u/ism'
Re6a&9dt@Cilities/ ."ThesefundSRr8U8Rdk}GVppOrt8v8rietvOfiOUriGDlpnDrn0ii0DGctiviUesbv
the City and third parties, such as the Museum of Flight and Starfire Sports. RCVVG7.28.1G1G
limits the gnUbeS eligible to apply for direct |OdQiDQ tax funding tO the following:
1. Cities, towns, and counties [d Washington State;
2. Convention and Visitors Bureaus;
8. Public Facilities Districts; and
4. Non- Profits organized as either a 501(c)(8) Or 501 (c)(6).
Approving lodging tax expenditures is a two-step process involving both the City's Lodging Tax
Advisory Committee (LTAC) and the City Council. A8 discussed below, State Law provides
considerable authority to the City's LTAC is reviewing and approving request to use lodging tax
funds.
L0daiDa Tax AdvGO[VCommittee
|D19Q7' the legislature authorized the creation Of local lodging tax advisory committees 8J
review and comment on any new lodging tax, increase in the tax rate, repeal of an exemption or
change iO the use Cf the lodging tax revenue (RCVVR7.28.1817).The City Ofl[Ukvv|8'GLTAC
was C[8@i8d via CDUDCi| Resolution yJO. 1881 and the 0Oe0b8[ShiD of the committee expanded
via Council R8GO|U|iOD y4O.1583. Membership Ofthe City's LTAC includes:
* Four businesses where the lodging tax iG collected, such @O hotels and motels;
• FOU[ buSin8SS8G or organizations engaged in activities eligible to be funded by the tax,
such as non-profits, entertainment destinations, retailers and restaurants; and
1 See memo entitled "Permitted Use of Lodging Tax Funds," dated August 30, 2016, which provides more
details on allowable expenditures of lodging tax funds. 29
INFORMATIONAL MEMO
Page 2
• One City elected official, traditionally the Council President, who serves as the chair of the
LTAC.
In 2013, the legislature amended RCW 67.28.1816 and expanded the role of the local lodging
tax advisory committees. Now, in municipalities with a population of over 5,000, requests to use
lodging tax funds — including requests by the municipality itself — must be submitted directly to
the lodging tax advisory committee. This means that the City of Tukwila must submit an
application to the LTAC to expend lodging tax funds for City of Tukwila activities.
The lodging tax advisory committees review the applications for funding in a public meeting and
then forwards a list of candidates to the municipality for final action (RCW 67.28.1816). As part
of the application process, a requestor must provide to the City estimates on how the lodging
tax funds will result in increase in the number of people traveling for businesses or pleasure on
a trip.
Citv Council Review Process in 2016
In June of 2016, staff took funding request applications reviewed by the City's LTAC to the
Finance and Safety Committee. After Finance and Safety review, the applications were
forwarded to the Committee of the Whole for discussion and review and then forwarded to a
Regular City Council meeting for final action. Once the Council approved the funding requests,
the recipients entered into service contracts with the City.
Washinaton State Attornev General's Informal Opinion
As part of the 2016 applications, reviewed by the City Council in June of this year, staff informed
the City Council that the Council had two options with each application: (1) The Council could
concur with the City's LTAC and agree to fund an application as presented or (2) the City
Council could choose not to fund a specific application. Staff informed Council it could not
change the specific dollar amounts recommended by the LTAC based on interpretations of
RCW 67.28 provided by Municipal Research Service Center and the Association of Washington
Cities.
On August 17, 2016, the Washington State Attorney General's Office ( "AG's Office ") issued an
informal opinion regarding whether a municipality could change the dollar amounts
recommended by the local lodging tax advisory committee. 2 The AG's Office opined that a
municipality can change specific dollar amounts recommended by the lodging tax advisory
committee, provided the municipality waits 45 -days before taking final action and that the
lodging tax advisory committee is provided an opportunity to comment on the revised dollar
amount.3 However, the AG's Office cautioned that a municipality cannot choose to fund a
funding request which was not approved by the LTAC. While an informal Attorney General
2 See AG's Informal Opinion dated August 17, 2016, available at http:Hmrsc.org/getmedia/0562599b-
d073-4b55- 8817 -daal b9cf39a3 /w3ag081616.aspx.
3 Specifically, the Opinion states:
When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may
award amounts different from the local lodging tax advisory committee's recommended amounts,
but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which
the municipality must submit its proposed change to the advisory committee for review and
comment at least forty -five days before final action on the proposal.
30 Z: \Council Agenda Items\Mayors Office \LTAC Businesses \Memo 1, Process for Lodging Tax Funds.docx
INFORMATIONAL MEMO
Page 3
opinion kS not binding OO the City, this opinion provides helpful guidance and would b8
considered persuasive authority should a court ever examine this issue.
DISCUSSION
Staff would like Council concurrence for approving kodging tax funding request in2017 and
beyond, 88 outlined below. This proposed process iS consistent with adopted City Council
process for |egiG|8Uv8 it8Dl8. RCVV 67.18` and the AG'S Office |DfOrOO8| Opinion.
1. Applications k} use lodging tax funds are made directly tDthe LT/\C' via its designated
staff member in the Mayor's Office. The City accepts applications on a rolling basis in
order to respond to proposed activities and events, which might arise during the year.
2. The LTAC reviews the applications for use of lodging tax funds at an open public
meeting or at several opening meeting, if the LTAC wants additional time to consider an
@DD|iC8U0D. |fLTAC recommends tO the City Council that the application b8 approved it
must recommend a specific dollar amount. Should LTAC recommend Rn application not
b8 approved iƒ will cease moving forward.
8. The application and LTAC's approval recommendation is then forwarded to Finance and
Safety for its review.
4. FiDROC8 and Safety reviews and then fOnxG}ndG its recommendation tO the full City
Council.
5. The full Council reviews and then takes final action on the funding request. If the
Council concurs with LTAC's recommended amount, no further Council action on the
application isrequired.
6. If the Council desires to modify the amount to be provided to a specific requestor, the
City Council must provide 45-days' notice to the LTAC before taking final action. During
this 45-day period, the LTAC will meet and consider the City Council's modification and
either provide 8 comment letter tO the City Council 0[ choose not to comment. After the
45-day period had concluded, the City Council could take final action, after considering
the LTAC'G comment letter.
7. The City enters into a service or sponsorship agreement with the requestor. If the
amount of the agreement is over $40,000 it would require review by the City Council,
following the City Council's adopted process for review of agreements.
RECOMMENDATION
Forward to the October 10, 2016 Committee of the Whole meeting for briefing and discussion.
Staff will bring a motion forward to the October 17, 2016 Regular Council meeting adopting a
process for approval Of lodging tax applications.
ATTACHMENTS
* 2016 Lodging Tax Fund Application.
Z:\Counci|Agenda ItemsWayor's0ffice\LTAC Businesses\Memo1. Process for Lodging Tax Funds.docx
32
Application to the City of Tukwila for Use of 2016 Lodging Tax Funds
Event or Activity Name (if applicable):
Amount of Lodging Tax Requested:
Applicant Organization:
Federal Tax ID Number:
Mailing Address:
Primary Contact Name:
Primary Contact Phone:
Primary Contact Email Address:
Check all the service categories that apply to this application:
Tourism promotion or marketing.
Operation of a special event or festival designed to attract tourists.
✓ Operation of a tourism - related facility owned or operated by a non - profit organization.
Operation and /or capital costs of a tourism - related facility owned by a municipality or a public
facilities district.
Check which one of the following applies to your agency:
✓ Non - Profit (Note: Attach a copy of your current non - profit corporate registration from the
Washington Secretary of State Office)
Public Agency
For Profit Agency /Business (Washington State UBI Number: )
I am an authorized agent of the organization /agency applying for funding. I understand that:
• 1 am proposing a tourism - related service for 2016. If awarded, my organization intends to enter
into a services contract with the City; provide liability insurance for the duration of the contract
naming the City as additional insured and in an amount determined by the City; and file for a
permit for use of City property, if applicable.
• My agency will be required to submit a report documenting economic impact results in a
format determined by the City.
Signature:
Printed or Typed Name:
Date:
33
1) Describe your tourism - related activity or event.
2) If an event, list the event name, date(s), and projected overall attendance.
3) Is your event /activity /facility focusing on attracting overnight tourists, day tourists, or both?
4) Describe why visitors will travel to Tukwila to attend your event /activity /facility.
5) Describe the geographic target of the visitors you hope to attract (locally, regionally,
nationally, and /or internationally).
6) Describe the prior success of your event /activity /facility in attracting tourists
7) If this your first time holding the event /activity /facility provide background on why you think
it will be successful.
8) Describe the media strategy you employ to promote your event /activity /facility to attract
overnight and /or day tourists? Please list any digital or print media (newsletters, e- blasts,
social media, etc.) your agency uses or intends to use to promote your event /activity /facility.
9) Describe how you will promote lodging establishments, restaurants, retailers, and
entertainment establishments in the City of Tukwila.
10) Is the City able to use your digital and print media for collaborative marketing?
2
34
11) Measurements and Metrics
As a direct result of your proposed tourism - related service, provide an estimate of:
a. Overall attendance at your proposed event /activity /facility
b. Number of people who will travel fewer than 50 miles for your
event /activity
c. Number of people who will travel more than 50 miles for your
event /activity
d. Of the people who travel more than 50 miles, the number of people
who will travel from another country or state
e. Of the people who travel more than 50 miles, the number of people
who will stay overnight in Tukwila.
f. Of the people staying overnight, the number of people who will stay in
PAID accommodations (hotel /motel /bed- breakfast) in Tukwila [or
Southside Region].
g. Number of paid lodging room nights resulting from your proposed
event/ activity /facility (for example: 25 paid rooms on Friday and 50
paid rooms on Saturday = 75 paid lodging room nights)
12) What methodologies did you use to calculate the estimates and what methodologies will you
use to track outcomes, such as total participants, estimated visitor spending, etc?
13) Are you applying for lodging tax funds from another community? If so, which communities
and in what amounts?
14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in
what amount?
3
35
15) What is the overall budget for your event /activity /facility? What percent of the budget are
you requesting from the City of Tukwila?
16) What will you cut from your proposal or do differently if full funding for your request is not
available or recommended?
0
36
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Brandon J. Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 23, 2016
SUBJECT: Permitted Uses of Lodging Tax Funds.
ISSUE
The City charges a 1% special excise tax on the sale of or charge made for overnight lodging
stays. State law limits how these funds can be used. This memo outlines the limits on the use of
lodging tax and discusses permitted and prohibited use of the funds'.
BACKGROUND
Revised Code of Washington (RCW) 67.28.1815 limits the use of lodging tax funds as follows:
[A]II revenue from taxes imposed under this chapter shall be credited to a special fund in
the treasury of the municipality imposing such tax and used solely for the purpose of
paying all or any part of the cost of tourism2 promotion 3, acquisition' of tourism - related
facilities, or operation of tourism - related facilities.
RCW 67.28.1816 goes into further detail about permitted expenditures of lodging tax funds,
specifying:
Lodging tax revenues under this chapter may be used, directly by any municipality or
indirectly through a convention and visitors bureau or destination marketing organization
for.
(a) Tourism marketing;
' RCW 67.28 places strict limits on the type of entities eligible to receive lodging tax funds. Additionally,
approving expenditures of lodging tax funds is a two -step process, requiring review by the City's Lodging
Tax Advisory Committee and City Council. State Law gives considerable authority to the City's Lodging
Tax Advisory Committee in reviewing and approving funding requests. For more information on entities
eligible to receive funding and the process for awarding funds, see the memo dated September 22, 2016,
entitled, "Lodging Tax Approval Process."
2 RCW 67.28.080 defines `Tourism" as "economic activity resulting from tourists, which may include sales
of overnight lodging, meals, tours, gifts, or souvenirs."
3 RCW 67.28.080 (6) defines `Tourism promotion" as "...activities, operations, and expenditures designed
to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing
information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism;
operating tourism promotion agencies; and funding the marketing of or the operation of special events
and festivals designed to attract tourists."
' RCW 67.28.080 (1) provides the following definition of "Acquisition" ... "includes, but is not limited to,
siting, acquisition, design, construction, refurbishing, expansion, repair, and improvement, including
paying or securing the payment of all or any portion of general obligation bonds, leases, revenue bonds,
or other obligations issued or incurred for such purpose or purposes under this chapter."
rGYA
INFORMATIONAL MEMO
Page 2
(b) The marketing and operations of special events and festivals designed to attract
tourists;
(c) Supporting the operations and capital expenditures of tourism - related facilities5
owned or operated by a municipality or a public facilities district created under
chapters 35.57 and 36.100 RCW; or
(d) Supporting the operations of tourism - related facilities owned or operated by nonprofit
organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec.
501(c)(6) of the internal revenue code of 1986, as amended.
DISCUSSION
Several Councilmembers have inquired about permissible uses of lodging tax funds. Based
upon the limitations outlined above, staff would like to provide some guidance on the future use
of lodging tax funds.
A simple question that can be asked to help determine if lodging tax funds can be used is:
"7s the activity, operation or expenditure designed to increase tourism or welcome tourists to the
City ?"
If the answer is yes, then lodging tax might be able to be used after further analysis of the
specific funding request.
Tourism could include people who travel and stay overnight in the City (overnight visitors) or
those who travel to the Tukwila for the day (day visitors). Economic activity from Tukwila
residents would not be considered tourism.
The following lists examples of activities, operations and expenditures that would likely be
eligible for lodging tax funding. This is not intended to be an exhaustive list.
• Marketing and advertising intended to bring overnight visitors to the City.
• Marketing and advertising intended to bring day visitors to the City.
• Installation of new "way finding" signs for tourists and installation of City identification
signs.
• Sponsoring, operating, and marketing of special events or festivals, either by the City or
third parties, if designed to bring tourists to the City.
• Installation of banners on street poles or across city streets if either welcoming tourists to
the City or promoting upcoming events.
• Capital improvements, such as park improvements or trail improvements, designed to be
used primarily by tourists.
• Maintenance of parks primarily used by tourists, such as Fort Dent Park or the Green
River trail.
5 RCW 67.28.080 (7) defines "Tourism- related facility" as, "...real or tangible personal property with a
usable life of three or more years, or constructed with volunteer labor that is: (a)(i) Owned by a public
entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal
revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section
501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination
marketing organization, main street organization, lodging association, or chamber of commerce and (b)
used to support tourism, performing arts, or to accommodate tourist activities."
38 ZACouncil Agenda ItemsWayoes Office \LTAC Businesses \Memo 2, Eligable Activites.docx
*
Supporting marketing and operations Of g0veDlrOeDi entities (City Of Tukwila and SSATA\
or nonprofit organizations, when activities performed are designed to attract tourists to
the City Or welcome tourists tOthe City.
The following lists examples Of activities, operations and expenditures that would likely NOT be
eligible for lodging tax funding. This list is not intended to be exhaustive.
* Funding basic general governmental Of the City «
• Marketing and advertising directed @tresidents.
• Way finding signs in residential 8[08G intended for residents.
* Sponsoring 0f special events O[ festivals intended for residents.
• Capital i[DpnJv8DlgDts' such as park iFOpnOv8nn8n[S' intended for residents (such as 81
parks used primarily hv[eGid8D1G).
• Maintenance of parks primarily used by residents, such as Hazelnut Park.
• Capital expenditures for tourism related facilities owned or operated by non-profit.
Reporting Requirements
RCW 67.28.181G requires that entities receiving lodging tax fund report metrics back to the
municipality. Per SiG18 L8vv the fOUDvvng is required to be submitted to the City in the project
close out for 8 specific funding request:
1. Actual number Of people traveling for business 0[ pleasure ODRtrip.
2. Number Of people traveling for business and pleasure and staying iDpaid
accommodations in the City.
3. Visitors who traveled more than 50 miles or more from their place Of residence Of
businesses for the day 0[ staying overnight.
4. ViSiiO[G who traveled from another county 0rstate.
|tiG important iO note that the City's Lodging Tax Advisory Committee is granted significant
authority bvRCVV87.2G.1G16 when reviewing lodging tax requests. The City Council cannot
reverse a decision of the Committee if the Committee chooses not to approve a specific funding
application. Traditionally, the Committee has considered the metrics outlined above very
strongly when considering funding requests.
RECOMMENDATION
Information and discussion only. Forward tO the October 10'2018 Committee Of the Whole
meeting for discussion by the full Council.
ATTACHMENTS
sThe City is permitted to charge special funds, like the lodging fund, for costs incurred by the general
fund to support the
DCounoU Agenda |mmsWaymeeOffioe\LTACBvoinesomsWemou.BigableAmivimo.dox
.m
City of Tukwila
Allan Ekberg, Mayor
TO: Finance and Safety Committee
FROM: Brandon J. Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: September 26, 2016
SUBJECT: 2017/18 Lodging Tax Budget
ISSUE
Proposed Budget for Lodging Tax (101) Fund for 2017/2018.
BACKGROUND
The City charges a 1% special excise tax on certain overnight stays in area lodging businesses.
The use of these funds is limited to tourism promotion'.
The lodging fund is currently going through a significant amount of transition. For nearly 13
years, the City of Tukwila operated Seattle Southside Visitor Service (SSVS), which was
responsible for promoting the City to overnight guests. Through interlocal agreements, the cities
of SeaTac and Des Moines were also part of SSVS2 . These cities provided funding to the City of
Tukwila to support the operations of SSVS. The funds provided by these cities were placed into
the City's lodging tax funds and then used to pay various expenses.
At the end of 2015, most of the day to day activities of SSVS transitioned to the new Seattle
Southside Regional Tourism Authority (SSRTA), a public development authority formed by the
City of SeaTac. All City of Tukwila employees employed at SSVS, accepted jobs at SSRTA.
Additionally, the City transferred most of the assets of SSVS to SSRTA.
Historical Revenue Tukwila Lodging Tax Review
Over the past few years, the Seattle region has been experiencing a significant increase in
occupancies at area hotels and motels. This summer room rates in the City peaked at nearly
$400.00 a night. The boom in the Seattle region can be attributed to:
1. The strength of the national economy (more people are traveling for leisure and
business);
2. The growth of the Seattle economy, which results in business travelers coming to the
area; and
3. The lag in new supply of hotel rooms to keep up with demand.
1 See the memo dated September 23, 2016 entitled, "Permitted Use of Lodging Tax Funds" for more
details.
2 At one time the City of Kent was also a member of SSVS. 41
INFORMATIONAL MEMO
Page 2
The following outlines the past four years of lodging tax collections and anticipated collection for
2018.
DISCUSSION
The following outlines staff's lodging tax revenue estimates for 2017 and 2018.
Year:
2017
2018
Projected
Revenue Amount:
$733,000
$755,000
Projected Growth:
-3%
3%
Staff is predicting little growth for the lodging tax funds for 2017 and 2018, with growth being the
result of inflation resulting in higher room rates. Staff does anticipate lower occupancies in the
City and thus lower room rates 8GR result Df new hotel rooms coming online iDthe Seattle
region.
Proposed 2017/2018 Expenditures for Lodging Tax
The following are the general areas of spending City Administration is anticipating for the
lodging tax funds for 2017Y2O18. Note, these are p|RCGhO|derG for now 8s State Law requires
that all formal requests bH reviewed bv the City's Lodging Tax Advisory Committee /LTAC\,
which then forwards a recommendation to the City Council. The LT8C review Offunding
*
rGQU8GtGvvi||VCCur|81erthiSy88[V[eadyD8x1y98r. K the LTAC and Council approve lodging
tax requests that exceed these D|8ceh0|de[ amounts, the Council may need tO amend the
budget.
The proposed lodging tax budget for 2017/2018 can be divided up into three specific categories:
1. Basic C�}HratiVOS
2. Tukwila Dam Marketing
3. Third Party Applications
1. Basic Operations
Basic operations includes office supplies, training, travel, meals for committee meetings,
memberships for trade groups, and education for city staff when working on tourism. The largest
cost in this category is the indirect cost allocation. The indirect cost allocation is the charge the
City places oO the lodging tax funds tO support operations and support the general fund
provides, such 88 paying for technology services, legal, insurance, facilities, accounting, etc.
3 Projected lodoinOtaxkx201Gia5%aboveoctua]aoo|leotedin2015. To date, lodging tax collection ks
upG.74% when compared with the same time period in2O15.
4 See the memo dated September 22, 2016 entitled, "Lodging Tax Approval Process" for more details on
the process for approving expenditures of lodging tax funds.
ZiCounoi| Agenda |tems\Maymro0ffioo\LTAC8uainommsWomo3. Budget Memuduox
INFORMATIONAL MEMO
Page 3
Category
2017 Proposed
2018 Proposed
Notes
Professional
Budget
Budget
This category
Office Supplies
$5,000
$5,000
includes consultant
Training,
$10,000
$10,000
The funds are
Parking, Travel,
available to all city
Conference, and
employees and
Meals.
elected officials for
training and events
related to tourism
promotion.
Memberships,
$20,000
$20,000
The funds are
Registrations,
available to all city
and Education
employees and
elected officials for
Marketing
$150,000
$150,000
memberships and
education related to
tourism promotion.
Indirect Cost
$35,700
$36,414
Transfer to general
Allocation
fund for city services
such as accounting,
technology, legal,
insurance, and
facilities.
Total:
$70,700
$71,414
2. Tukwila Day Marketing
Economic Development Staff is working to promote Tukwila in the region to day visitors. The
goals of this program is to increase revenue in area restaurants, retailers, entertainment
venues, and hotels, while also improving the perception of Tukwila in the Puget Sound region.
In order for any marketing effort to be successful it needs to be sustained and long term.
Category
2017 Proposed
Budget
2018 Proposed
Budget
Notes
Professional
$167,500
$100,000
This category
Services
includes consultant
work to help in the
creation of Tukwila
brand for day
marketing;
development of a
marketing strategy;
development of digital
and print ads;
photography; and
research; and other
data.
Marketing
$150,000
$150,000
This would include
purchasing of ads in
Z: \Council Agenda Items\Mayoes Office \LTAC Businesses \Memo 3, Budget Memo.docx
43
INFORMATIONAL MEMO
Page 4
3. Third Party Applications
Lodging tax funds can be used by third parties to fund a variety of activities, capital purchases,
marketing, and operations. Historically, the City has provided funding to the Museum of Flight,
Starfire Sports, the Southwest King County Chamber of Commerce (now known as the Seattle
Southside Chamber of Commerce), and the SSRTA. These third party applications provide an
opportunity for the City to support groups in the City that can help bring tourists to the City while
also creating a great community environment.
A significant amount of the proposed third party funding is proposed to go to SSRTA. SSRTA is
the successor to SSVS and is responsible for marketing the City, under the "Seattle Southside"
brand to overnight visitors. The amounts proposed to be provided to SSRTA come from an
interlocal agreement, executed in 2014, with the cities of Tukwila, Des Moines and SeaTac.
Category
2017 Proposed
2018 Proposed
digital and print
Budget
Budget
media; direct
SSRTA
$270,000
$202,500
sponsorship of events
by the City;
development of day
visitor website; and
other.
Total:
$317,500
$250,000
---I
3. Third Party Applications
Lodging tax funds can be used by third parties to fund a variety of activities, capital purchases,
marketing, and operations. Historically, the City has provided funding to the Museum of Flight,
Starfire Sports, the Southwest King County Chamber of Commerce (now known as the Seattle
Southside Chamber of Commerce), and the SSRTA. These third party applications provide an
opportunity for the City to support groups in the City that can help bring tourists to the City while
also creating a great community environment.
A significant amount of the proposed third party funding is proposed to go to SSRTA. SSRTA is
the successor to SSVS and is responsible for marketing the City, under the "Seattle Southside"
brand to overnight visitors. The amounts proposed to be provided to SSRTA come from an
interlocal agreement, executed in 2014, with the cities of Tukwila, Des Moines and SeaTac.
Category
2017 Proposed
2018 Proposed
Notes
Budget
Budget
SSRTA
$270,000
$202,500
Amounts proposed
were determined from
the 2014 interlocal
agreement with the
cities of Tukwila,
SeaTac, and Des
Moines.
Other
$100,000
$150,000
The City is
anticipating funding
requests from the
Museum of Flight, and
Starfire. Funding
requests may also be
received from other
groups.
Total:
$370,000
$352,500
The proposed lodging tax budget meets the City's goals of promoting the City to day visitors,
overnight visitors, and providing funding for third parties interested in doing events in the City.
Additionally, the fund remains strong, with a proposed ending fund balance in 2018 of just over
$900,000.
44 Z:\Council Agenda IternsWayoes Office\LTAC BusinessesWerno 3, Budget Merno.docx
INFORMATIONAL MEMO
Page 5
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the
budget to the Committee of the Whole for review. If there are no recommended
changes, Council consensus will be requested to move the lodging tax budget forward
to the final budget package in November.
ATTACHMENTS
* Proposed 2017-2018 Lodging Tax Fund Budget
DCouncil Agenda IternsWayoes Off ice\LTAC BusinessesWerno 3, Budget Merno.docx 45
m
DEPARTMENT: Mayor's Office
FUND: Lodging Tax Fund
RESPONSIBLE MANAGER: Brandon K8i|ea
FUND NUMBER: 101
POSITION: Business Relations Manager
Description:
This fund consists of proceeds from o special excise tax on lodging charges and is used to promote
tourism (both day and overnight) within the City (Chapter 67.28 RCW).
2016-2016 Accomplishments
+ Continued efforts to market Seattle Gouthaide as m premier travel destination as outlined in the
Lodging Tax Advisory Committee's recommended annual marketing initiatives and media buy.
* Completed transition of Seattle Southnido Visitor Services /88VG\ to Seattle Gouthaide
Regional Tourism Authority (G8RTA).
+ Transferred GGVG assets toS8RTA.
# Continued efforts to market Seattle Gouthgide as m premier travel destination resulted in 83.018
(in the cities of Tukwila, 8aaTen. and [}ea Moines) room nights and $31.2 million generated in
direct tourist spending.
* Transitioned administration of lodging tax funds from SSVS to Mayor's Staff.
* Conducted review of operating procedures for Lodging Tax Advisory Committee and updated as
needed.
w Completed research on day marketing octiviUeo, including identifying consultant to assist in
creating o day marketing strategy.
2017-218 Outcome Goals
* Complete, |ounnh, and implement strategy, bnandin0, and marketing campaign to promote
Tukwila businesses to Puget Sound residents.
* Continue collaborative marketing initiative for overnight tourists with the cities of Des Moines
and GeaTan. via Seattle Gouthoide Regional Tourism Authority.
+ Explore other activities and events to bring to the City to generate more ao|ea for hoto|s,
raa|aunants, retoi|ara, and entertainment establishments.
2017-2O18 Indicators mf Success
* Launch and implement day marketing campaign.
* Identification and recruitment of new activities, festivo|o, and events to bring to the City.
* Increased sales at hob*|s, nestounanta, and entrainment establishments.
Revenue and Expenditure Summary
Tourism
i
Actual
Projected
Budget
2016 -17
2017 -18
2014
2015
2016
2016
2017
2018
% Change
% Change
Operating Revenue
Hotel /Motel Taxes
$ 596,781
$ 677,971
$ 711,000
$ 630,000
$ 733,000 $
755,000
16.35%
3.00%
Total General Revenue
596,781
677,971
711,000
630,000
733,000
755,000
16.35%
3.00%
Intergovemmental Revenue
834,137
862,011
-
-
-
-
0.00%
0.00%
Miscellaneous Revenue
Investment Earnings
555
711
738
3,000
3,000
0.00%
0.00%
Other Misc Revenue
8,580
10,788
-
-
-
0.00%
0.00%
Total Miscellaneous Revenue
9,135
11,499
738
-
3,000
3,000
0.00%
0.00%
Total Revenue
1,440,053
1,551,482
711,738
630,000
736,000
758,000
16.83%
2.99%
Operating Expenditures
Salaries & Wages
325,180
320,890
-
-
-
-
0.00%
0.00%
Personnel Benefits
97,877
99,082
-
-
-
-
0.00%
0.00%
Supplies
28,189
33,559
500
-
5,000
5,000
0.00%
0.00%
SeNces
1,010,877
952,751
392,483
392,500
717,500
632,500
82.80%
- 11.85%
Intergodt Services & Taxes
-
-
-
-
-
-
0.00%
0.00%
Total Operating Expenditures
1,462,123
1,406,281
392,983
392,500
722,500
637,500
84.08%
- 11.76%
Capital Expenditures
Capital Outlay
14,533
-
-
-
-
0.00%
0.00%
Total Capital Expenditures
14,533
-
-
-
-
-
0.00%
0.00%
Indirect cost allocation
102,498
97,925
35,000
35,000
35,700
36,414
2.00%
2.00%
Total Expenditures
1,579,154
1,504,207
427,983
427,500
758,200
673,914
77.36%
- 11.12%
Beginning Fund Balance
714,946
575,845
623,120
389,674
906,875
884,675
132.73%
-2.45%
Change in Fund Balance
(139,101)
47,275
283,755
202,500
(22,200)
84,086
- 110.96%
- 478.77%
Ending Fund Balance
$ 575,845
$ 623,120
$ 906,875
$ 592,174
$ 884,675 $
968,761
1 49.39%
9.50%
i
Expenditure Detail - Supplies and Services
Supplies include miscellaneous supplies. Services include marketing costs to attract visitors to the
area, Seattle Southside Regional Tourism Authority (SSRTA), and potential requests by third parties.
Historical data represented here is prior to SSRTA.
Tourism
i
Actual
Projected
Budget
Account Number
2014 2015
2016
2016 2017 2018
101.00.557.300.31.00 Supplies - Office & Operating
$ 25,892 $ 33,326
$ 500
$ $ $
101.00.557.302.31.00 Supplies -Office and Operating
2,297 184
-
101.00.557.303.31.00 Supplies - Meals and Refreshments
- 48
-
-
Total Supplies
28,189 33,559
500
101.00.557.300.41.02 Prof Svcs - Public relations
17,500 10,000
22,500
-
101.00.557.300.41.03 Prof Svcs - Mailhandlers & Cascade E-
57,960 76,223
-
Commerce, SeaTac Visitor Center staff
101.00.557.300.41.12 Prof Svcs - Website development and
maintenance, SliceHost, DMAI
23,551 24,549
Empowerment, event calculator
101.00.557.300.42.00 Communication - Sprint, MCI, Eblast
35,235 19,393
101.00.557.300.42.01 Communication - Postage
36,589 13,598
101.00.557.300.43.00 Travel - Parking, meals, mileage, air travel
18,539 19,999
101.00.557.300.45.00 Rental - Office equipment leases
52,452 23,682
101.00.557.300.45.94 Rental - Equipment Replacement Fund
1,500 1,650
101.00.557.300.45.95 Rental - Equipment Rental O & M
2,090 2,368
-
101.00.557.300.47.00 Public Utility
- -
-
101.00.557.300.48.00 R &M - Equipment repairs and maint.
148 82
-
101.00.557.300.49.00 Misc
32,348 38,127
-
101.00.557.300.49.01 Misc - Printing
1,265 3,197
-
101.00.557.300.49.08 Misc - PPI credit card fees
668 1,078
-
101.00.557.301.44.10 Marketing - Washington State Visitor's
Guide, Scenic Byways, AAA; online
171,659 179,360
-
advertising, Rotary
101.00.557.301.44.11 Marketing - Starfire Sports
31,772 25,000
-
101.00.557.301 AAA2 Marketing - Social media ad buys,
research, Experience WA ad, stock
65,362 66,818
-
photos, Green Rubino contract
101.00.557.301.44.15 Marketing - Tourism map, planners
- 38,756
-
-
101.00.557.302.41.00 Prof Svcs - Conversion Study & SSRTA
25,112 1,363
-
-
101.00.557.302.41.01 Prof Svcs - SW King County Chamber
20,000 -
101.00.557.302.41.02 Prof Svcs - Public relations
- 54
101.00.557.302.41.03 Prof Svcs - Community Events
- -
-
101.00.557.302.41.05 Museum of Flight
35,000 36,795
-
101.00.557.302.41.06 Prof Svcs - Agency staff
85,424 63,986
-
101.00.557.302.42.00 Communication - Postage
3,833 1,691
-
101.00.557.302.43.00 Travel - Mileage, parking, etc
- 147
-
101.00.557.302.44.00 Advertising - Sponsorships
- -
101.00.557.302.49.00 Misc - Misc incidental costs
25 -
101.00.557.303.44.10 Advertising - SeaTac marketing projects
172,843 185,086
-
101.00.557303.44.11 Advertising - Mall shuttle
120,000 119,750
101.00.557.300.47.26 Advertising - Mall shuttle
- -
-
-
Total Services
1,010,877 952,751
22,500
101.00.594.570.64.03 Capital - Machinery and Equipment
14,533 -
-
-
TotalOther
14,533 -
-
Total Supplies, Services and Other
$1,053,599 $ 986,310
$ 23,000
$ $ $ -
i
Expenditure Detail - Supplies and Services
SSRTA
50
Actual
Projected
Budget
Account Number
2014 2015
2016
2016 2017 2018
101.00.557.300.31.00 Supplies - Office & Operating
$ $
$ 500
$ $ 5,000 $ 5,000
Total Supplies
500
5,000 5,000
101.00.557.300.41.02 Prof Svcs - Public relations
22,500
- -
101.00.557.300.42.00 Communication - Sprint, MCI, Eblast
(127)
- -
101.00.557.300.43.00 Travel - Parking, meals, mileage, air travel
2,500
10,000 10,000
101.00.557.300.49.00 Misc
-
20,000 20,000
101.00.557.301.41.00 Prof Svcs and memberships
167,500 100,000
101.00.557.301.44.00 Marketing
-
150,000 150,000
101.00.557.302.41.00 Prof Svcs - Conversion Study & SSRTA
337,500
337,500 270,000 202,500
101.00.557.302.41.01 Prof Svcs - SW King County Chamber
-
20,000 - -
101.00.557.302.41.03 Prof Svcs - Community Events
-
- 100,000 150,000
101.00.557.302.41.05 Museum of Flight
35,000
35,000 - -
101.00.557.302.43.00 Travel - Mileage, parking, etc
148
-
101.00.557.302.49.00 Misc - Misc incidental costs
279
101.00.557.303.44.10 Advertising - SeaTac marketing projects
(6,000)
101.00.557.300.47.26 Advertising - Mall shuttle
683
Total Services
392,483
392,500 717,500 632,500
101.00.594.570.64.03 Capital - Machinery and Equipment
-
- - -
TotalOther
-
- - -
Total Supplies, Services and Other
$ $
$ 392,983
$ 392,500 $ 722,500 $ 637,500
50
City of Tukwila
Allan Ekberg, Mayor
TO: Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky CarUsem, Deputy Finance Director
DATE: September 13,2016
SUBJECT: Police Department 2017-2018 Proposed Budget
ISSUE
Aa provided for in the budget process approved h« the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Police Department strives to be a premier, full-service department that is committed to
C[88tiOg 3S8fe and livable community. We achieve this St8Od8[d through the work Of highly
training personnel who are responsible to the community they serve and who create and
maintain successful partnerships and uphold public trust.
DISCUSSION
The proposed budget for the Police department has increased 1.11% for 201, 7 and increased by
8.42% for 2O18. The following will summarize the proposed changes tn the Police department.
Changes from 2015-2016 Budget
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes iO healthcare and retirement.
• COLA 2%increase each year
• LEC)FF || retirement rate set 8i5.47q6
• PERG retirement rate set at12.83% each year
• Healthcare 8% increase each year
• Workers compensation 10% increase each year
• Salaries and related benefits of $56,000 for the half-time IT specialist was moved
from the Police department to the Technology Services department.
• Overtime was adjusted tO reflect actual usage.
• Supplies were adjusted 1O account for actual costs as well as inflation.
• Services, in total has decreased $O27thousand in2O17 over 2O18 budget and
decreased $2 thousand in2O18 over 2O17budget.
o Liability insurance was reallocated among Finance, PO|iCe, Fire, and Public
Works by employee count. This resulted in8$1O thousand decrease.
o Communications was increased by $15 thousand for 39 new iPhones and data.
Additional adjustments were made i0 bring the budget iO line with aCLU8|8.
o Equipment rental and replacement costs decreased $355thousand. After
thorough review Ofthe Equipment Rental fund, these costs could change iD
fULU[8 budgets.
• Dispatch and 8nirno| control contract costs were adjusted per contractual obligations.
Additional details on the proposed budget are included in the proposed budget.
RECOMMENDATION
Staff rgcODlDlHOds that the Finance and Safety Committee forward this S8CtOn of the budget On
to the Committee of the Whole for review. If there are no recommencled'changes, Council
INFORMATIONAL MEMO
Page 2
consensus will be requested to move this departmental budget forward to the final budget
package in October.
ATTACHMENTS
Draft Police department 2017 -2018 Proposed Budget
52
Police Department
Lof Police (1)
Assistant
to the Chief
(1)
Deputy Chic
of Police (1)
Crime
Analyst (1)
Patrol Patrol 'Investigations Professional
Commander Commander Records Commander Standards
(1) (1) Manager (1) (1) Commander (1)
Pa Records Major �� Adnunistrative
Administrative Supervisor Crimes Sgt
Sergeant (1)', Assistant (1) t, 1 (1) Assistant (1)
Records Detective Prof.
Patrol (8) Patrol Specialists 5 Standards
Sergeant 1 7 Sergeant (1)
Records
tPatrol Patrol 7 Specialist (1) Training
O ET ence Officer (1)
K9 1 h (1) alor
Crimes Sgt COP
Patrol 1 Coordinator (1)
Ser eant 1 Detective
4 School
Traffic Patrol (8) Resource
Sergeant (1) DV Advocate Officer (1)
(1)
Traffic Training
Enforcement (2) TAC Pipeline (4)
Sergeant (1)
Transport � Community
Services VNET Police Team
Officer (1) Detective (1)� Sergeant (1)
Narcotics CPT Officer (4)
Detective (3)
Recruiter (1)
PATROL Task
Force Sergeant
(1)
53
DEPARTMENT: Police UU\
FUND: General FUND NUMBER: 00O
RESPONSIBLE MANAGER: Mike Villa POSITION: Chief of Police
Description:
The Police Department strives to be a premier, full-service department that is committed to creating 8
safe and livable community. We achieve this standard through the work of highly training personnel who
are responsible to the community they serve and who create and maintain successful partnerships and
uphold public trust.
2015-2016 Accomplishments
* Improved public safety. |nnp|8nn8nf8d 8nnph8SiS p@frO|S in the Central Business District, Sound
Transit Station and residential neighborhoods along with traffic emphasis. Strategic Goal 1.
*
There were significant decreases in aggravated assaults, robberies and residential burglaries
from 2014.
* Effectively managed police department resources. Strategic Goal 4.
�
Supervisory and nonnnn8nd staff focused On reaourCing quality training to ensure officers are
better prepared to provide quality service. All nf our new hires were fully equipped and trained
to perform their mission while the hiring of these officers ensured that officers remained present
on the streets.
+ Built high performing organization. Strategic Goal 4.
* FVCUS9d on building 8 culture of values-based leadership where employees are engaged.
Leadership and professional development training was provided for command and supervisory
staff (The Leadership Ch8||enge, LP[] and other individual training). This ensured
professionalism and efficiencies vvhi|a increasing positive community engagements and
presence.
2O17-2O1B Outcome Goals
* Improve public safety by strengthening community trust and legitimacy. Strategic Goal 5.
* Implement new technologies and social media to provide opportunities to better engage and educate
our communities. Strategic Goal 1'
+ Be a high performing organization by facilitating leadership training for all department employees.
Strategic Goal 4.
2O17-2O18 Indicators ofSuccess
* Improve public safety by building community trust and legitimacy.
* Work with faith-based organizations to foster additional non-enforcement engagements with our
communities.
* Implemented o youth police academy within the high school to foster non-enforcement and
educational engagements with our youth.
* Increased C0||GboDadon/oommunicationvvith businesses and communities regarding [@[g{t8d
traffic enforcement and emphasis patrol goals within their communities.
* Integration nf our policy manual and other police related information oD the department vvSbGite.
* People feel S8f8 and trust the officers that police their community.
^ Implement new technologies and social media to provide opportunities to better engage and educate
our communities.
°
Developed policy and integrated S0Ci8| media (Fooebooh, Twitter. Snap Chat, YUuTube ...) 8s
part of our daily public engagement strategy.
* Implemented on-line reporting within the structure of our new Fl[NS.
+ The community feel that they are informed and has a positive image of the police department.
Be @ high performing organization by facilitating leadership training for all department employees.
* Improved internal communication.
* Provided values-based leadership training for all employees.
* Encouraged a healthy and engaged workforce.
° |nnpn}v8 our current organizational structure to best support our vision, mission values and
strategic plan.
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement. Salaries and related benefits of $56 thousand for the half -time
IT specialist was removed for the Police department and transferred to the Technology Services
department. Additionally, overtime was adjusted to reflect actual usage.
Supplies. Various supply lines were increased to account for inflation.
Services. Several changes were made to this category. In an effort to consolidate technology costs,
just over $96 thousand related to technology and communications costs were removed from the Police
department and transferred to the Technology Services department. Insurance was adjusted to reflect
actual costs. Other lines were adjusted for inflation.
Intergovernmental. Dispatch and animal control contract costs were adjusted per contractual
obligations.
Capital. Capital costs are associated with the purchase and installation of a new records management
system. The project is expected to be completed in 2017.
Expenditure Summary
Police Department
Expenditures By Program
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Administration
$ 1,775,848
$ 1,632,772
$ 2,461,080
$ 2,239,765
$ 1,914,634
$ 2,021,692
- 14.52%
5.59%
Patrol
7,547,182
7,822,977
7,912,940
7,993,558
8,174,496
8,478,771
2.26%
3.72%
Special Services
1,020,180
990,866
1,113,532
1,154,526
1,120,607
1,150,253
- 2.94%
2.65%
Investigations
1,750,217
2,194,099
2,208,611
1,885,930
2,093,869
2,148,830
11.03%
2.62%
Tukwila Anti -Crime
619,938
812,696
735,979
890,852
711,244
729,673
- 20.16%
2.59%
Professional Standards
1,506,533
1,688,764
1,843,865
2,131,365
2,150,153
2,196,068
0.88%
2.14%
Training
297,242
303,954
288,257
272,799
287,102
291,274
5.24%
1.45%
Traffic
1,235,502
1,466,707
1,657,095
1,519,071
1,835,986
1,896,461
20.86%
3.29%
Department Total
$15,752,642
$16,912,835
$18,221,359
$18,087,866
$18,288,091
$18,913,021
1.11%
3.42%
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 8,921,597
$ 9,479,683
$ 9,363,009
$ 9,531,781
$10,058,084
$10,236,230
5.52%
1.77%
Personnel Benefits
2,789,069
3,232,598
3,399,774
3,367,859
3,570,585
3,767,693
6.02%
5.52%
Supplies
230,460
181,514
215,684
182,200
196,450
199,850
7.82%
1.73%
Services
1,767,802
1,807,891
1,895,714
2,043,315
1,715,949
1,714,174
- 16.02%
-0.10%
Intergovt. Svcs & Taxes
2,020,652
2,211,149
2,556,560
2,556,711
2,747,024
2,937,074
7.44%
6.92%
Capital Outlays
23,063
-
790,620
406,000
-
58,000
- 100.00%
0.00%
De pa rtme nt Tota 1
$15,752,642
$16,912,835
$18,221,359
$18,087,866
$18,288,091
$18,913,021
1 1.11%
3.42%
56
Expenditure Detail - Salaries and Benefits
Salaries are based On @Ctu@| costs for existing positions and include a cost of living adjustment per
contract agreements.
Police Depailment
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Deputy Police Chief
1
1
147,931 44,795
1
150,889 47,471
Police Commander
4
4
550,800 161,955
4
561,816 171,415
Police Sergeant
11
11
1,185,035 420,585
11
1,208,736 445,737
Police Officer
62
62
5,682,865 2,150,280
62
5,796,523 2,281,985
Domestic Violence Advocate
1
1
71,076 30,669
1
72,497 32,311
Service Transport Officer
1
1
66,759 23,717
1
68,094 24,923
Police Records Manager
1
1
90,495 33,394
1
92,305 35,085
Police Records Supervisor
1
1
76,296 31,850
1
77,822 33,511
Police Information Analyst
1
1
80,533 32,473
1
82,144 34,155
Police Records Clerk
8
8
452,121 189,993
8
461,163 200,110
Evidence Technician
1
1
69,452 25,901
1
70,841 27,180
Community Policing Coordinator
1
1
84,975 29,050
1
86,675 30,408
Patrol Admin Assistant
1
1
50,895 18,303
1
51,912 19,204
Prof Standard Admin Specialist
1
1
66,801 29,804
1
68,137 31,427
Acting Pay
30,000 2,295
30,000 2,295
Differential
11,000 842
11,000 842
Clothing Allowance
30,000 2,295
30,000 2,295
Signing Bonus
25,000 1,913
25,000 1,913
Retiree Medical
- 106,000
- 106,000
Overtime
853,730 124,504
853,730 124,504
Kelly/Holiday Pay
1 201,063 25,937
1
1 201,063 25,937
Expenditure Detail - Supplies, Services and Other
Supplies include small tools and equipment; Professional services and contract include travel, equipment
replacement and O &M charges, insurance subscriptions and memberships, among others.
Police
W
Actual
Projected
Budget
Account Name
2014
2015
2016
2016
2017
2018
Salaries
$ 7,808,510
$ 8,473,572
$ 8,340,252
$ 8,398,832
$ 9,003,291
$ 9,181,437
Extra Labor
5,548
-
1,000
1,000
-
-
Overtime
1,107, 539
1,006,111
794,156
904,949
853,730
853,730
Kelly /Holiday Pay
-
-
227,600
227,000
201,063
201,063
FICA
666,724
707,583
708,051
708,627
750,312
763,704
Pension - LEOFF
402,328
452,387
448,090
442,838
468,152
476,445
Pension - PERS
107,842
113,944
135,933
136,110
146,051
148,889
Industrial Insurance
168,284
198,661
248,225
253,555
272,279
297,751
Healthcare
1,412,920
1,759,880
1,850,041
1,812,669
1,933,791
2,080,904
Unemployment
30,971
143
9,434
-
-
-
Clothing Allowance
-
-
-
14,060
-
-
Total Salaries & Benefits
11,710,666
12,712,281
12,762,782
12,899,640
13,628,668
14,003,922
Supplies
230,460
173,923
200,326
166,600
180,850
184,250
Small tools
-
7,592
15,358
15,600
15,600
15,600
Total Supplies
230,460
181,514
215,684
182,200
196,450
199,850
Professional services
124,593
61,181
45,563
78,375
70,000
70,000
Communication
82,932
89,997
84,210
90,071
121,000
121,000
Travel
49,805
39,493
44,080
32,380
41,880
41,880
Advertising
1,806
-
1,500
1,500
1,500
1,500
Operating leases
937,734
1,120,521
1,161,499
1,252,137
896,843
872,046
Insurance
260,042
240,000
240,000
240,000
230,223
253,245
Utilities
2,619
2,832
1,097
-
-
-
Repair and maintenance
215,642
177,439
249,783
269,341
274,862
274,862
Miscellaneous
92,630
76,427
67,981
79,511
79,641
79,641
Total Services
1,767,802
1,807,891
1,895,714
2,043,315
1,715,949
1,714,174
Intergovernmental
2,020,652
2,211,149
2,556,560
2,556,711
2,747,024
2,937,074
Capital
23,063
-
790,620
406,000
-
58,000
Total Other
2,043,714
2,211,149
3,347,179
2,962,711
2,747,024
2,995,074
Total Police
$ 15,752,642
$ 16,912,835
$ 18,221,359
$ 18,087,866
$ 18,288,091
$ 18,913,021
W
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Administration
FUND NUMBER: 000
POSITION: Chief of Police
Description
The management functions of the Police Department are included in this program. Those functions
include fiscal, personnel, planning, research /development, inter- and intra- department operations and
intergovernmental coordination.
Expenditure Summary
Police - Administration
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
1016.17
%Chg
2017.18
%Chg
Salaries &Wages
$ 885,752 $
910,768
$ 873,913
$ 967,737
$ 932,912
$ 951,512
- 3.60%
1.99%
Personnel Benefits
245,886
255,827
273,615
296,377
291,003
308,095
- 1.81%
5.87%
Supplies
32,064
23,938
24,973
24,000
24,000
24,000
0.00%
0.00%
Services
569,601
432,155
482,060
529,751
650,819
664,185
22.85%
2.05%
Intergovt. Services & Taxes
19,483
10,084
15,900
15,900
15,900
15,900
0.00%
0.00%
Capital Outlays
23,063
-
790,620
406,000
-
58,000
- 100.00%
0.00%
Expenditure Total
$ 1,775,848 $
1,632,772
1 $ 2,461,080
1 $ 2,239,765
$ 1,914,634
$ 2,021,692
- 14.52%
5.59%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Administration
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Chief
1
1
$ 157,508 $ 45,505
1
$ 160,658 $ 48,202
Deputy Police Chief
1
1
147,931 44,795
1
150,889 47,471
Police Commander
4
4
550,800 161,955
4
561,816 171,415
Admin Secretary
1
1
73,750 38,524
1
75,225 40,782
Overtime
2,923 224
2,923 224
Total
7
7
$ 932,912 $ 291,003
7
$ 951,512 $ 308,095
M
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office; services include travel and training, equipment rental and repair
costs, insurance, and memberships, among others; intergovernmental includes Valley SWAT costs.
Police - Administration
• X
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.100.31.00 Supplies - Office
$ 32,064 $
23,938
$ 24,973
$ 24,000
$ 24,000
$ 24,000
Total Supplies
32,064
23,938
24,973
24,000
24,000
24,000
000.10.521.100.41.00 Prof Secs - cell phone and pager usage,
90,099
9,180
23,078
30,025
15,000
15,000
counseling, infectious disease training,
pre - employment testing, COPS Grant
000.10.521.100.42.00 Communication - supplies and services
23,471
28,713
53,589
60,171
121,000
121,000
000.10.521.100.43.00 Travel - Travel expenses for prof. mtgs &
1,309
4,946
3,026
1,000
10,000
10,000
conferences: meals, parking, mileage
000.10.521.100.44.00 Advertising - Job ads
1,746
-
1,100
1,100
1,100
1,100
000.10.521.100.45.00 Rental - Rentals and lease fees
30,347
28,663
24,524
19,500
25,000
25,000
000.10.521.100.45.94 Rental - Equipment Replacement Fund
20,607
14,332
23,847
32,278
3,363
3,363
000.10.521.100.45.95 Rental - Equipment Rental O & M
28,129
17,861
30,560
30,560
33,115
33,459
00010.521.100.46.00 Insurance - Insurance allocation to WCIA
260,042
-
-
240,000
-
-
000.10.521.100.46.01 Insurance - Insurance allocation to WCIA
-
240,000
240,000
-
230,223
253,245
000.10.521.100.48.00 R &M - Radio repairs and maintenance
14,841
4,218
169
6,518
6,518
6,518
000.10.521.100.48.01 R &M - Repairs and maintenance for 800
81,804
80,712
79,765
77,029
80,000
80,000
Mhz system assessment
000.10.594.500.42.03 Communication - Neighborhood Resource
-
-
-
29,040
-
-
Center
000.10.521.500.45.00 Rental - Moving records
-
-
-
-
120,000
110,000
000.10.521.100.49.00 Misc - Memberships and subscriptions
17,206
3,531
2,401
1 2,530
5,500
5,500
Total Services
569,601
432,155
482,060
529,751
650,819
664,185
000.10.521.100.51.00 Intergodt Prof Svcs - V S WAT
19,483
10,084
15,900
15,900
15,900
15,900
Total Intergovernmental
19, 483
10,084
15,900
15,900
15,900
15,900
000.10.594.100.64.00 Capital - Machinery and equipment
9,877
-
6,619
-
-
-
000.10.594.210.64.00 Capital - Machinery and equipment
13,186
784,000
406,000
58,000
Total Other
23,063
790,620
406,000
-
58,000
Total Supplies, Servicesand Other
$ 644,211 $
466,177
$1,313,553
$ 975,651
$ 690,719
$ 762,085
• X
DEPARTMENT: Police (10
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Patrol
FUND NUMBER: OOO
POSITION: Chief of Police
Description
PEk[0| division officer respond first to all emergency and OOD-eDle[0eDCy police C8US' they investigate
misdemeanor and felony Crin0eG' gather evidence and nl8k8 8r[eS[S. Ol0di81e disputes, 8SSiSt OnOtOrists,
identify and correct hazardous conditions, keep the p88C8 in our community, maintain @ patrol p[eSeOC8
to prevent crime, identify and resolve community crime problems, and educate the public on the law and
crime prevention measures. Operations division also includes K-9 teams and Police Explorers.
Expenditure Summary
Police - Patrol
Expenditures
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016-17
% Chg
2017-18
% Chg
Police Officer
35
35
3,095,287 1,183,585
35
Personnel Benefits
1,378,079
1,539,583
1,532,237
1,518,305
1,559,850
1,642,362
2.74%
5,29%
Supplies
70,616
53,219
66,296
60,300
60,050
60,050
-0.41%
0.00%
SeNces
751,497
806,307
767,631
813,825
585,341
587,517
-28.08%
0.37%
lntergo\4. Ser\Aces & Taxes
1,135,401
1,303,162
1,551,326
1 1,577,150
1,603,766
1,752,257
1 1.69%
9.2606
524,619 73,152
Retiree Medical
- 106,000
- 106,000
ExpenditunuDgtni| - Sm|arieaondBmnefiim
Salaries are based on actual C0StS for existing pOSN0nu and include o cost Of living adjustment per
contract agreements.
Police - Patrol
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Officer
35
35
3,095,287 1,183,585
35
3,157,193 1,256,407
Patrol Admin Assistant
1
1
50,895 18,303
1
51,912 19,204
Acting Pay
30,000 2,295
30,000 2,295
Clothing Allowance
30,000 2,295
30,000 2,295
Signing Bonus
25,000 1,913
25,000 1,913
Kelly/Holiday Pay
201,063 25,937
201,063 25,937
O\,ertime
524,619 73,152
524,619 73,152
Retiree Medical
- 106,000
- 106,000
Expenditure Detail - Supplies, Services and Other
Supplies includes office supplies and supplies for Explorer Post and K -9 unit; services include equipment
rental and repair charges, cell phone, and memberships, among others; intergovernmental includes
SCORE jail and animal control costs.
Police - Patrol
62
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.220.31.00 Supplies - Office & Operating
$ 9,321
$ 2,403
$ 3,499
$ -
$ -
$ -
000.10.521.220.31.01 Supplies - Operating
41,232
27,800
44,256
40,950
40,950
40,950
000.10.521.220.31.02 Supplies - K -9 Unit
5,375
5,511
3,794
3,500
3,500
3,500
000.10.521.220.31.03 Supplies - Explorer Post
-
-
250
250
-
-
00& 10. 521.220.31.04 Supplies - Emergency Services Unit
11,942
9,651
12,598
10,000
10,000
10,000
000.10.521.220.31.05 Supplies - Civil Disturbance Unit
2,747
263
1,540
5,000
5,000
5,000
000.10.521.220.35.00 Small Tools & Equipment - Minor tools
-
7,592
358
600
600
600
Total Supplies
70,616
53,219
66,296
60,300
60,050
60,050
000.10.521.220.41.00 Prof Svcs - (2) K -9 dogs vet bills and
2,468
2,825
5,512
8,000
8,000
8,000
professional grooming
000.10.521.220.42.00 Communication - Cellular phone usage,
48,044
48,069
26,087
-
-
-
pager usage, language line services and
COPS grant
000.10.521.220.43.00 Travel - Mileage, parking
8,926
108
276
500
500
000.10.521.220.43.03 Travel - transportation, meals, lodging for
547
161
-
-
-
-
Police Explorers
000.10.521.220.45.00 Rental - Operating leases and rentals
-
20,869
97,105
50,000
-
-
000.10.521.220.45.94 Rental - Equipment Replacement Fund
236,189
268,872
179,244
258,516
56,531
56,531
000.10.521.220.45.95 Rental - Equipment Rental 0 & M
342,064
355,771
402,779
403,055
425,806
427,982
000.10.521.220.48.00 R &M - SRT equipment, uniforms, cell
80,770
69,373
49,089
65,404
65,404
65,404
phone repairs, vest replacement, etc.
000.10.521.220.48.01 R &M - Uniform cleaning for Patrol Division
788
-
-
-
-
-
000.10.521.220.49.00 Misc - Memberships and registrations
5,489
1,938
4,437
2,000
2,000
2,000
000.10.521.220.49.03 Misc - BSACharter,ExplorerAcademy
8
1,876
296
1,850
2,100
2,100
Reg. and annual recruitment open house
000.10.521.220.49.44 Misc - Registrations
-
4,970
2,805
-
-
-
000.10.523.220.41.00 Prof Svcs - Monitoring of Prisoners
26,204
31,475
-
25,000
25,000
25,000
Total Services
751,497
806,307
767,631
813,825
585,341
587,517
000.10.523.600.51.00 Intergodt Prof Svcs - SCORE
1,067,078
1,232,427
1,462,693
1,494,650
1,484,914
1,633,405
000.10.554.300.51.00 IntergoVt Prof Svcs - Animal Control
68,323
70,735
88,633
82,500
118,852
118,852
Total Intergovernmental
1,135,401
1,303,162
1,551,326
1,577,150
1,603,766
1,752,257
Total Supplies, Services and Other
$1,957,514
$2,162,688
$2,385,253
$2,451,275
$2,249,157
$2,399,824
62
DEPARTMENT: Police U0
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Special 8ervicae
FUND NUMBER: 000
POSITION: Chief of Police
Description
Process all department criminal and incident reports while complying with |ovvS regarding privacy and
security. Respond to public disclosure requests and uonxa as department receptionists. Maintain and
store all criminal history records information.
Expenditure Summary
Police - Special Services
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016-17
% Chg
2017-18
% Chg
Police Records Supervisor
1
1
76,296 31,850
1
77,822 33,511
Personnel Benefits
246,137
246,678
311,099
308,947
300,585
316,083
-2.71%
5.16%
Supplies
28,413
26,215
38,901
34,900
44,400
44,400
27.22%
0,00%
ISeNces
37,838
30607
30,601
26,047
25,000
25,000
-4.020/0
0.000/(
Expenditure Total
$ 1,020,180 $
990-l-,113,532
$ 1,154,526
$ 1,120,607
$ 1,150,253
-2.94%
2
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing ouodione and include a cost of living adjustment per
contract agreements.
�
Position
2016
FTE
2017
IFTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Records Supervisor
1
1
76,296 31,850
1
77,822 33,511
Police Information Analyst
1
1
80,533 32,473
1
82,144 34,155
Police Records Specialist
7
7
390,598 169,627
7
398,410 178,811
Differential
11,000 842
11,000 842
Overtime
32,248 6,499
32,248 6,498
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office and evidence supplies; services include records destruction,
repair costs, and ACCESS terminal rental, among others.
Police'- Special Services
M
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.230.31.00 Supplies - Office & Operating
$ 24,940 $
24,619
$ 21,226
$ 15,500
$ 25,000
$ 25,000
00010.521.230.31.01 Supplies - Evidence
3,473
1,596
2,675
4,400
4,400
4,400
000, 10. 521.230.35. 00 Supplies - Evidence
-
-
15,000
15,000
15,000
15,000
Total Supplies
28,413
26,215
38,901
34,900
44,400
44,400
000.10.521.230.41.00 Prof Svcs - Records destruction, evidence
1,856
7,153
2,610
3,000
9,000
9,000
disposition, and translators
000. 10. 521.230.4Z 00 Communication - Communications
5,964
7,602
472
-
-
-
services and equipment
000.10.521.230.42.01 Communication - Pagers and cell phones
647
377
576
860
for Evidence Technician
000. 10. 521.230.45. 00 Rental - ACCESS terminal, Cole directory
5,909
4,584
7,178
7,187
-
-
and copy machine lease
000.10.521.230.48.00 R &M - Repairs and maint. such as safe &
20,868
10,545
19,302
13,500
13,500
13,500
lock, Justice maint., evidence barcoding
000.10.521.230.49.00 Misc - Misc. costs for maintaining records
2,594
345
462
1,500
2,500
2,500
and evidence
Total Services
37,838
30,607
30,601
26,047
25,000
25,000
Total Supplies, Services and Other
$ 66,251 $
56,821
$ 69,502
$ 60,947
$ 69,400
$ 69,400
M
DEPARTMENT: Police U0
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Investigations
FUND NUMBER: OUO
POSITION: Chief of Police
Description
Conduct all follow-up investigation associated with major Qinnas to include chnn8s against p8rannG.
crimes against property, fraud, and white-collar offenses.
Expenditure Summary
�
Police - Investigations
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016-17
% Chg
2017-18
% Chg
Police Officer
10
10
958,026 359,159
10
977,186 381,037
Personnel Benefits
370,194
463,734
475,918
413,367
501,087
529,636
21.22%
5.70%
Supplies
15,855
13,764
7,781
7,000
12,000
12,000
71A3%
0.00%
IServices
1 156,925
236,643
201,258
196,918
133,802
133,822
3205%
0.01%1
Expenditure Total
$ 1,750,217 $
99
2,194,0�*t$
2,208,611
$ 1,885,930
$ 2,093,869
$ 2,148,830
[ 03%
2.62%1
Expenditure Detail - Salaries and Benefits
Salaries are based on 8Ctu8| Costs for existing positions and include 8 C0St of living adjustment per
contract agreements.
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Officer
10
10
958,026 359,159
10
977,186 381,037
Domestic Violence Advocate
1
1
71,076 30,669
1
72,497 32,311
Police Records Clerk
1
1
61,522 20,367
1
62,753 21,299
Overtime
127,342 19,334
127,342 19,334
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office and operating supplies; services include polygraph translation,
travel, equipment rental and repair, and investigation costs, among others.
Police - Investigations
M.
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.210.31.00 Supplies -Office and Operating
$ 15,855 $
13,764
$ 7,781
$ 7,000
$ 12,000 $
12,000
Total Supplies
15,855
13,764
7,781
7,000
12,000
12,000
000.10.521.210.41.00 Prof Svcs - Polygraph, translation and
3,443
4,172
5,362
3,350
4,000
4,000
transcription services
000.10.521.210.42.00 Communication - supplies and services
833
1,034
333
-
-
-
000.10.521.210.43.00 Travel - Parking fees
14,974
7,409
6,591
5,000
5,000
5,000
000.10.521.210.45.00 Rental - Vehicle rentals and leases
2,448
2,139
2,555
2,500
-
-
000.10.521.210.45.94 Rental - Equipment Replacement Fund
50,420
134,498
58,760
61,351
7,595
7,595
000.10.521.210.45.95 Rental - Equipment Rental 0 & M
69,639
79,569
112,217
112,217
104,707
104,727
000.10.521.210.47.00 Public Utility
1,149
-
-
-
-
-
000.10.521.210.47.22 Public Utility - Gas
-
521
301
000.10.521.210.47.25 Public Utility - Water
-
829
284
-
-
-
000.10.521.210.48.00 R &M - Shredder & copy machine
10,282
5,656
10,686
9,000
9,000
9,000
maintenance and investigation impounds
000.10.521.210.49.00 Misc - Unanticipated misc. investigation
3,738
816
4,169
3,500
3,500
3,500
and DV expenses
Total Services
156,925
236,643
201,258
196,918
133,802
133,822
Total Supplies, Services and Other
$ 172,780 $
250,407
$ 209,040
$ 203,918
$ 145,802 $
145,822
M.
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Tukwila Anti -Crime
FUND NUMBER: 000
POSITION: Chief of Police
Description
This unit, internally referred to as Tukwila Anti -Crime Team JAC Team), provides specific criminal
emphasis operations, which include narcotics, gambling, and vice - related activities. Also included are all
gambling licensee audits and adult entertainment license background checks.
Expenditure Summary
Police- Tukwila Anti -Crime
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 405,981 $
547,451
$ 439,942
$ 564,143
$ 449,829 $
457,656
- 20.26%
1.74%
Personnel Benefits
127,098
175,620
156,284
182,819
161,894
171,338
- 11.45%
5.83%
Supplies
602
693
2,272
2,000
2,000
2,000
0.00%
0.00%
Services
1 86,258
88,932
137,481
141,890
97,522
98,679
1 - 31.27%
1.19%
Expenditure Total
1 $ 619,938 $
812,696
1 $ 735,979
1 $ 890,852
$ 711,244 $
729,673
1 - 20.16%
2.59%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Tukwila Anti -Crime
67
2016
2017
2017 Budgeted
2018
2018 Budgeted
Position
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Police Sergeant
1
0
$ - $ -
0
$ - $ -
Police Officer
2
4
391,370 153,018
4
399,197 162,462
Overtime
58,459 8,876
58,459 8,876
Total
3
4
$ 449,829 $ 161,894
4
$ 457,656 $ 171,338
67
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office supplies; services include equipment rental and repair, and
license inspections, among others.
Police - !Tukwila Anti -Crime
M.:
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.250.31.00 Supplies - Office & Operating all stations
$ 602 $
693
$ 2,272
$ 2,000
$ 2,000 $
2,000
Total Supplies
602
693
2,272
2,000
2,000
2,000
000.10.521.250.42.00 Communication - Cellular phone services
1,072
1,409
1,348
-
-
-
000.10.521.250.43.00 Travel - Mileage, parking, etc
25
-
-
-
-
-
000.10.521.250.45.00 Rental - Vehicle rentals and leases
15,806
19,903
29,168
26,520
29,000
29,000
000.10.521.250.45.94 Rental - Equipment Replacement Fund
27,558
35,726
27,260
35,726
2,675
2,675
000.10.521.250.45.95 Rental - Equipment Rental 0 & M
36,078
25,165
69,625
68,644
54,847
56,004
000.10.521.250.48.00 R &M - Repairs & maintenance of VCR,
-
64
1,000
1,000
1,000
1,000
video printer, cameras, body wire
000.10.521.250.49.00 Misc - Misc. expenses to include drug
5,718
6,665
9,080
10,000
10,000
10,000
expenses, license ins ections
Total Services
86,258
88,932
137,481
141,890
97,522
98,679
Total Supplies, Services and Other
$ 86,860 $
89,625
$ 139,753
$ 143,890
$ 99,522 $
100,679
M.:
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Professional Standards
FUND NUMBER: 000
POSITION: Chief of Police
Description
This section provides on -going commercial and residential security surveys, training and information
programs, and maintains community crime analysis for business and residential communities. Also,
maintains an on -going D.A.R.E. program within elementary, middle, and high school levels.
Expenditure Summary
Police •'Professional Standards
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries &Wages
$ 1,114,418 $
1,193,026
$ 1,179,165
$ 1,417,142
$ 1,478,060
$ 1,506,715
4.30%
1.94%
Personnel Benefits
318,339
390,185
476,214
496,839
551,999
584,725
11.10%
5.93%
Supplies
13,211
17,699
13,277
8,300
8,300
8,300
0.00%
0.00%
Services
60,565
87,855
175,208
209,084
111,794
96,328
- 46.53%
- 13.83%
Expenditure Total
$ 1,506,533 $
1,688,764
$ 1,843,865
$ 2,131,365
$ 2,150,153
$ 2,196,068
0.88%
2.14%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Professional Standards
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Sergeant
1
4
$ 435,983 $ 161,840
4
$ 444,702 $ 171,646
Community Policing Coordinator
1
1
84,975 29,050
1
86,675 30,408
Police Officer
7
9
844,998 324,425
9
861,898 344,364
Prof Standard Admin Specialist
1
1
66,801 29,804
1
68,137 31,427
Overtime
45,303 6,879
45,303 6,880
Total
10
15
$ 1,478,060 $ 551,998
15
$ 1,506,715 $ 584,725
e
Expenditure Details - Supplies, Services and Other
Supplies include office supplies and supplies for D.A.R.E program; services include rental of equipment,
equipment repair charges, among others.
Police - Professional Standards
70
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.300.31.00 Supplies - Office & Operating
$ 9,177 $
13,752
$ 9,468
$ 4,300
$ 4,300
$ 4,300
000.10.521.300.31.01 Supplies - Dare
4,034
3,946
3,810
4,000
4,000
4,000
Total Supplies
13,211
17,699
13,277
8,300
8,300
8,300
000.10.521.300.42.00 Communication - Communication
2,555
2,264
1,770
-
-
-
Services
000.10.521.300.43.00 Travel - Mileage, parking
971
1,408
1,659
-
-
-
000.10.521.300.44.00 Advertising - Ads
60
-
400
400
400
400
00010.521.300.45.00 Rental - Equipment lease for copier, fax,
2,289
1,463
1,310
1,100
-
-
scanner, etc.
000.10.521.300.45.94 Rental - Equipment Replacement Fund
16,969
48,225
10,823
48,159
1,365
1,365
000.10.521.300.45.95 Rental - Equipment Rental 0 & M
28,215
30,437
64,221
63,795
18,489
3,023
000.10.521.300.47.00 Public Utility - Surface water chgs
1,470
-
-
-
-
-
000.10.521.300.47.21 Public Utility - Electricity
-
1,278
395
000.10.521300.47.26 Public Utility - Surface water chgs
-
203
117
-
-
-
000.10.521.300.48.00 R &M - Misc repairs and maintenance
3,972
1,806
449
1,000
1,000
1,000
000.10.521.300.48.94 R &M - Misc repairs and maintenance
-
-
75,000
75,000
75,000
75,000
000.10.521.300.48.95 R &M - Misc repairs and maintenance
-
-
10,940
10,940
10,940
10,940
000.10.521.300.49.00 Misc - Crime Free Multi- Housing prnt
4,064
772
8,125
8,690
4,600
4,600
supplies, drill team equip, RSO
notifications
Total Services 1
60,565
87,855
175,208
209,084
111,794
96,328
Total Supplies, Services and Other
$ 73,776 $
105,554
$ 188,486 1
$ 217,384
$ 120,094
$ 104,628
70
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Training
FUND NUMBER: 000
POSITION: Chief of Police
Description
Planning, evaluation, scheduling, and documentation of all training programs within the department.
Expenditure Summary
Police - Training
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 125,047 $
136,921
$ 119,858
$ 107,075
$ 115,689
$ 117,693
8.04%
1.73%
Personnel Benefits
31,084
32,152
34,099
29,953
38,293
40,460
27.84%
5.66%
Supplies
63,390
41,575
55,100
41,100
41,100
44,500
0.00%
8.27%
Services
77,721
93,306
79,200
94,671
92,021
88,621
-2.80%
- 3.69%
Expenditure Total
$ 297,242 $
303,954
$ 288,257
$ 272,799
$ 287,102
$ 291,274
5.24%
1.45%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Traininq
71
2016
2017
2017 Budgeted
2018
2018 Budgeted
Position
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Police Officer
1
1
$ 100,189 $ 35,940
1
$ 102,193 $ 38,107
Overtime
15,500 2,354
15,500 2,353
Tota 1
1
1
$ 115,689 $ 38,293
1
$ 117,693 $ 40,460
71
Expenditure Detail - Supplies and Services
Supplies includes miscellaneous office supplies; services include instructor fees, travel for training,
equipment rental and repair, memberships, and registrations, among others.
Police - Training
72
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.400.31.00 Supplies - Office & Operating
63,390
41,575
55,100
41,100
41,100
44,500
Total Supplies
63,390
41,575
55,100
41,100
41,100
44,500
000.10.521.400.41.00 Prof Svcs - SRT, CDU, TB, DV, etc.
$ 525 $
6,377
$ 9,000
$ 9,000
$ 9,000
$ 9,000
instructors
000.10.521.400.42.00 Communication - Postage
330
530
-
-
-
-
000.10.521.400.43.00 Travel - Travel expenses for training for all
23,053
25,462
32,529
26,380
26,380
26,380
divisions
000.10.521.400.45.00 Rental - Equipment rentals and leases
-
5,523
1,662
5,200
5,200
1,800
000.10.521.400.48.00 R &M - Repairs and maintenance for
-
276
306
5,150
2,500
2,500
training
000.10.521.400.49.00 Misc - Registrations for department
53,813
55,138
35,703
48,941
48,941
48,941
training
Total Services
77,721
93,306
79,200
94,671
92,021
88,621
Total Supplies, Services and Other
$ 141,111 $
134,881
$ 134,300
$ 135,771
$ 133,121
$ 133,121
72
DEPARTMENT: Police (10)
FUND: General
RESPONSIBLE MANAGER: Mike Villa
DIVISION: Traffic
FUND NUMBER: 000
POSITION: Chief of Police
Description
Provides traffic law enforcement and traffic control. Investigates traffic related incidents and develops
and works from a comprehensive traffic plan, which includes: traffic safety education, enforcement
programs such as D.U.I enforcement, and coordination with City Engineering. Also, management of the
Traffic Volunteer Program.
Expenditure Summary
Police - Traffic
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016.17
% Chg
2017.18
% Chg
Salaries & Wages
$ 263,775 $
403,488
$ 498,095
$ 398,429
$ 518,504
$ 527,928
30.14%
1.82%
Personnel Benefits
72,253
128,819
140,308
121,252
165,874
174,994
36.80%
5.50%
Supplies
6,308
4,412
7,083
4,600
4,600
4,600
0.00%
0.00%
Services
27,398
32,085
22,275
31,129
19,650
20,022
- 36.88%
1.89%
Intergovt. Services & Taxes
865,768
897,903
989,334
963,661
1,127,358
1,168,917
1 16.99%
3.69%
Expenditure Total
$ 1,235,502 $
1,466,707
$ 1,657,095
$ 1,519,071
$ 1,835,986
$ 1,896,461
1 20.86%
3.29%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Police - Traffic
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Police Sergeant
1
1
$ 111,414 $ 40,816
1
$ 113,642 $ 43,277
Police Officer
2
3
292,996 94,155
3
298,856 99,608
Service Transport Officer
1
1
66,759 23,717
1
68,094 24,923
Overtime
47,336 7,187
47,336 7,187
Total
4
5
$ 518,504 $ 165,874
5
1 $ 527,928 $ 174,994
73
Expenditure Detail - Supplies, Services and Other
Supplies includes miscellaneous office supplies; services includes equipment rental and repair, among
others.
Police - Traffic
74
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.10.521.700.31.00 Supplies - Office & Operating
$ 6,308 $
4,412
$ 7,083
$ 4,600
$ 4,600
$ 4,600
Total Supplies
6,308
4,412
7,083
4,600
4,600
4,600
000.10.521.700.42.00 Communication - Pager and cellular
15
-
35
-
-
-
phone services
000.10.521.700.45.00 Rental - Copier
2,054
2,054
856
-
-
-
000.10.521.700.45.94 Rental - Equipment Replacement Fund
15,664
16,913
8,976
16,626
989
989
000.10.521.700.45.95 Rental - Equipment Rental O & M
7,348
7,953
8,827
9,203
8,161
8,533
000.10.521.700.48.00 R &M - Radar repair & certification, and
2,316
4,788
3,078
4,800
10,000
10,000
quartermaster replacement
000.10.521.700.49.00 Misc - supplies for traffic unit
-
377
504
500
500
500
Total Services
27,398
32,085
22,275
31,129
19,650
20,022
000.10.521.240.51.00 Intergodt Prof Svcs - Valley Comm
865,768
897,903
989,334
963,661
1,127,358
1,168,917
Total Intergovernmental
865,768
897,903
989,334
963,661
1,127,358
1,168,917
Total Supplies, Services and Other
$ 899,474 $
934,400
$1,018,692
$ 999,390
$1,151,608
$1,193,539
74
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: September 28, 2016
SUBJECT: Drug Seizure Fund 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Drug Seizure fund was established to account for the yearly accumulation of drug seizure
funds and related expenditures.
DISCUSSION
Estimated seizure funds for the 2017-2018 biennium are expected to be around $60 thousand a
year. However, these amounts will vary based on drug related criminal activity and actual funds
seized. The large amount projected for 2016 is from the hotel seizures that occurred in 2013.
Expenditures in this fund must be related to drug seizure activities or equipment. Appropriate
costs could include training and equipment utilized during drug related investigations.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget on
to the Committee of the Whole for review. If there are no recommended changes, Council
consensus will be requested to move this departmental budget forward to the final budget
package in November.
ATTACHMENTS
Draft Drug Seizure Fund 2017-2018 Proposed Budgets
75
W
DEPARTMENT: Police
FUND: Drug Seizure
RESPONSIBLE MANAGER: Mike Villa
FUND NUMBER: 109
POSITION: Chief of Police
Description:
The Drug Seizure fund was established to account for the yearly accumulation of drug seizure funds and
related expenditures.
Revenue and Expenditure Summary
D Seizure Fund
2014
2015
2016
2016
2017
2018
2016 -2017
2017 -2018
Actual
Actual
Projected
Budget
Budget
Budget
%Change
%Change
Operating Revenue
Miscellaneous Revenue
Investment Earnings
$ 32
$ 70
$ 16
$ -
$ -
$ -
0.00%
0.00%
2012 JAG Grant
6,500
-
-
-
-
-
0.00%
0.00%
Seizure Revenue
47,509
6,895
528,461
60,000
60,000
60,000
0.00%
0.00%
Total Misc. Revenue
54,042
6,966
528,476
60,000
60,000
60,000
0.00%
0.00%
Transfers In
-
-
-
-
-
-
0.00%
0.00%
Total Revenue
54,042
6,966
528,476
60,000
60,000
60,000
0.00%
0.00%
Operating Expenses
30 Supplies
16,998
6,271
2,245
3,000
3,000
3,000
0.00%
0.00%
40 Services
32,574
55,243
41,835
12,000
12,000
12,000
0.00%
0.00%
50 Intergodt Services & Taxes
-
-
30,000
30,000
30,000
30,000
0.00%
0.00%
Total Operating Expenses
49,572
61,514
74,080
45,000
45,000
45,000
0.00%
0.00%
60 Capital Outla
18,292
-
-
-
-
-
0.00%
0.00%
Total Capital Expenses
18,292
-
-
-
-
-
0.00%
0.00%
Total Expenses
67,864
61,514
74,080
45,000
45,000
45,000
0.00%
0.00%
Beginning Fund Balance
75,609
61,787
7,239
65,000
461,635
476,635
610.21%
3.25%
Change in Fund Balance
(13,822)
(54,548)
454,396
15,000
15,000
15;000
0.00%
0.00%
Ending Fund Balance 7",787
$ 7,239
1 $ 461,635
$ 80,000
$476,635
$491,635
495.79%
3.15%
Expenditure Detail — Supplies, Services and Other
Supplies include miscellaneous supplies for handling seized property. Services include professional
services among others.
Police Seizure Fund
2014
2015
2016
2016
2017
2018
Account Number
Actual
Actua I
Projected
Budget
Budget
Budget
Total Supplies
16,998
6,271
2245
3,000
3,000
3,000
109.00.521.250.41.00 Prof Svcs - AlNe & Free program
18,275
15,250
40,000
10,000
10,000
10,000
109.00.521.250.43. 00 Trawl - Airfare, hotel, etc
2,322
9,089
109.00.521.250.49.00 Misc - Registration, marketing
-
3,596
1,835
2,000
2,000
2,000
109.00.521.251.43. 00 Trawl - Airlare, hotel, etc
2,520
3,469
Total Services
32,574
55,243
41,8351
12,000
12,000
12,000
Total Intergovernmental
-
-
30,000
30,000
30,000
30,000
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Car8sen,Deputy Finance Director
[)ATE: September 28,2Q1@
SUBJECT: Fire Department 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The Fire Department provides first tier emergency response to incidents involving fire and
emergency medical services as well ao fire prevention and investigation, emergency
management, and public education, among others. The department is involved in the greater
community through outreach and collaborative city events and programs. The department
cooperates and as necessary coordinates operations with other city departments.
DISCUSSION
The proposed budget for the Fire department has increased 1.63% for 2017 and increased by
2.78% for 2O|8. The following will summarize the proposed changes LOthe Fire department.
Changes from 2015-2016 Budget
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes in healthcare and retirement.
• COLA 2% increase each year
• PEHS retirement rate set at 12.83% each year
• LEC}FF retirement rate set o15.47%
• Healthcare 8% increase each year
• Workers compensation 10% increase each year
• Supplies were increased by $40,000 for new employee costs and an additional $2,000
for inflation.
• Services, in total has increased $183 thousand in2O17 over 2O18budget and increased
$43 thousand in2018 over 2O17budget.
o $25 thousand was added for additional costs associated with the training
consortium with the Kent Regional Fire Authority.
o $173'280 was added for increased insurance costs. Liability insurance for the
City was reallocated among Finance, Police, Fire, and Public Works departments
based Onemployee count.
o Other minor adjustments were made for inflation
• Charges for Valley COnn' was iDC[82G8d to reflect contractual obligations.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget on
to the Committee of the Whole for review. |f there are OO recommended changes, Council
consensus will be requested to move this departmental budget forward to the final budget
package iONovember.
ATTACHMENTS
Draft Fire department 2O17-2O18 Proposed Budget .fo�
:1
Fire Department
Rl
DEPARTMENT: Fire (11)
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Jay VV8twer POSITION: Fire Chief
Description:
The Fire Department provides first tier emergency response to incidents involving fire, emergency
medical sen/oea, motor vehicle accidantn, hazardous nnotehu|a, reocua, aarvioe, and fulfills other
requests for service as well. The department provides fire prevention and investigation services through
the office of the fire nnonaho|. The department provides emergency management services to oih/
government and the community. The department provides public education in the areas of first aid, CPR,
public defibri||mtion. CEF<T, and fire extinguisher training. The department is involved in the greater
community through outreach and collaborative city events and programs. The department cooperates
and mo necessary coordinates operations with other city departments.
2015-2016 Accomplishments
* Department participated in community outreach and public relations events and activities such
as; Community Connectoro, National Night Out Against {}rinne. Touch ATnuck. See You in The
Park, Fourth of July, RFA exploratory procoma. Public Safety Plan and Bond, and many others.
Also of noteworthy significance, |AFF Local 2008. Tukwila Firefighters, initiated Operation Warm,
and provided xvarnn winter coats for all of the kindergarteners at Thorndyke Elementary School.
They hope to expand the project intheconningyearo.
* Assisted Okanogan County with Emergency Operations Center command and coordination
functiono, fulfilling critical positions. Lad city-wide efforts related to the planning and execution of
participation in the Boeing Company 1OO m Anniversary Celebration.
* Lad city-wide efforts in the planning and execution of city participation in the regional and
international Coeoad|a Rising functional exercise.
* Collaborated with Tukwila Police Department to provide July 4m fireworks emphasis and
enforcement patrols.
* Emergency Management worked collaboratively with the Tukwila School District to oeo|at them
with their emergency olonagernani plan. Instituted the highly successful and well received Teen
CERT Program at Foster High School.
* Graduated first department participants in Washington Department of Labor and
Industries/Department JATC pno0nann, a three year apprenticeship towards the certification of
Journeyman level Firefighters.
* Utilized City Council authorized pipeline employees in an effort to reduce overtime related to shift
vacancies and sick leave. The effort has resulted in reduced overtime expenditures in 2016, and
resulted in Council approval of an increase in authorized pipeline positions.
3017-2018 Outcome Goals
* Continue department participation in processes and oodone needed to replace three �nestations.
* Continue participation in JATC program. Enroll all nexvuniformed employees.
* Sustain 2015-2018 levels of service in the areas of emergency neoponme, fire pvewendon, public
eduootion, city government emergency/disaster preparedness and oonnnnunih/
ernargenov/dinon|erpnepanadnesg.
w Meet state and national training |axva and standards through participation in the South King
County Training Consortium. Assist permanent Fins Chief with integration into department and
city government.
FM
� Meet the requirements ofRCVV35.1O3. Standards of Coverage, for community acceptance and
annual reporting.
2O17-2O10 Indicators mfSuccess
* Continued reduction of fire loss through more aggressive inspection aohadu|ing, preparedness
through training, and through public education opportunities.
* Have future direction of department established and appropriate actions in place regarding that
direction.
* Sustain department statistics related to survival of sudden cardiac arrest that contribute positively
to outstanding regional statistics and outcomes.
* Increased numbers of trained community members as related to first aid/CPR/public defibrillator,
fire extinguisher use, and CERT.
° Will have continued to decrease overtime axpendituren, enhanced nucoession, increased
efficiencies, and provide additional service through the utilization of pipeline employees.
* Will have initiated nap|ooamant (ground breaking, site pnsparotion, deaign, initial construction) of
Station 51. Will have initiated replacement of Stations 52 and 54, including site ocquioiUon, if
needed, for replacement of stations, and design phases for both.
* Will have secured stable funding and replacement of Apparatus and Capital Equipment for the
Department.
* Will have provided community approved standards of coverage and provide required annual
reporting.
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement.
Supplies. Supplies were increased $40,000 for costs associated with new employees. An additional
$2,000 was added to account for inflation.
Services. Several lines in this category were adjusted to reflect actual usage as well as for inflation.
Professional services was increased $25,000 for additional costs associated with the training consortium
with the Kent Regional Fire Authority, insurance was increased $173,286; insurance costs were
reallocated among Finance, Police, Fire, and Public Works based on employee counts.
Intergovernmental. Charges for Valley Com, the City's dispatch agency, were increased to reflect
contractual obligations.
Expenditure Summary
Fire Department
Expenditures By Program
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
%Chg
2017 -18
%Chg
Administration
$ 848,261
$ 784,462
$ 741,150
$ 712,210
$ 867,812
$ 902,842
21.85%
4.04%
Suppression
8,489,610
8,892,891
8,811,097
9,099,307
8,944,103
9,185,082
-1.71%
269%
Prevention & Investigation
824,862
815,137
797,990
762,350
833,040
853,880
9.27%
2.50%
Training
447,198
376,402
359,593
397,403
448,048
466,685
12.74%
4.16%
Facilities
89,704
98,442
102,531
110,860
110,860
110,860
0.00%
0.00%
Special Operations
63,357
30,774
75,649
61,351
53,133
53,581
- 1140%
0.84%
Rescue & Emergency Aid
198,453
193,418
215,399
200,666
254,268
259,295
26.71%
1.98%
Emergency Management
399,932
532,935
362,788
328,352
351,305
360,370
6.99%
2.58%
Department Total
$11,361,376
$11,724,461
$11,466,197
$11,672,499
$11,862,569
$12,192,595
1.63%
2.78%
Fire Department
Expenditures By Type
Actual
2014 2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 7,660,926
$ 7,748,715
$ 7,634,134
$ 7,904,857
$ 7,863,913
$ 7,999,418
-0.52%
1.72%
Personnel Benefits
1,974,118
2,348,639
2,444,824
2,419,629
2,370,291
2,519,186
-2.04%
6.28%
Supplies
308,678
456,186
270,321
229,745
271,745
271,745
18.28%
0.00%
Services
990,296
941,981
938,425
952,268
1,144,852
1,186,202
20.22%
3.61%
Intergo\/t. Sacs & Taxes
142,145
154,651
178,494
166,000
211,768
216,045
27.57%
2.02°/
Capital Outlays
285,213
74,288
0.00°/
0.00%
Department Total
$ 11,361,376
$ 11,724,461
$ 11,466,197
1 $ 11,672,499
$ 11,862,569
$ 12,192,595
1.63%
2.78%
0
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire Department
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Fire Chief
1
1
$ 164,137 $ 36,134
1
$ 167,419 $ 38,552
Assistant Fire Chief
1
1
145,148 32,009
1
148,051 34,209
Assistant to Fire Chief
1
1
74,825 31,469
1
76,322 33,150
Admin Support Technician
1
1
58,083 32,024
1
59,245 33,920
Fire Battalion Chief
5
5
649,143 157,825
5
662,126 168,866
Fire Captain
16
16
1,807,736 516,322
16
1,843,890 552,794
Firefighter
39
39
3,637,445 1,220,493
39
3,710,194 1,308,743
Fire Project Coordinator
1
1
93,575 41,698
1
95,447 44,008
Admin Support Technician
1
1
59,552 20,163
1
60,743 21,084
CERT Trainer
1
1
85,639 33,736
1
87,352 35,442
Acting Pay
51,000 4,617
51,000 4,617
Standby
39,461 2,644
39,461 2,644
Clothing Allowance
23,000 2,445
23,000 2,445
Overtime
650,648 59,233
650,648 59,233
Holiday Pay
230,454 14,546
230,454 14,546
Vactaion Payout
94,066 5,934
94,066 5,934
Retiree Medical
1
159,000
159,000
Department Total
1 67
[767
$ 7,863,913 $ 2,370,291
1 67
$ 7,999,418 $ 2,5119,186�
W
Expenditure Detail - Supplies, Services and Other
Supplies include small tools and equipment; Professional services and contract include travel, equipment
replacement and OW charges, insurance subscriptions and memberships, among others.
Fire
:•
Actual
Projected
Budget
Account Name
2014
2015
2016
2016
2017
2018
Salaries
$ 6,578,294
$ 6,852,883
$ 6,892,693
$ 6,869,713
$ 6,888,745
$ 7,024,250
Extra Labor
192
12,342
8,416
-
-
-
Overtime
867,500
670,086
442,739
744,858
650,648
650,648
Kelly /Holiday Pay
214,940
213,405
290,286
290,286
324,520
324,520
FICA
117,511
121,146
122,032
121,563
125,290
127,361
Pension - LEOFF
369,808
372,243
373,697
370,008
377,176
383,668
Pension - PERS
32,085
37,558
46,091
45,893
44,621
45,514
Industrial Insurance
197,331
259,036
282,806
272,942
368,656
404,144
Healthcare
1,257,329
1,556,944
1,620,198
1,609,223
1,454, 547
1,558,499
Unemployment
54
-
-
-
-
-
Clothing Allowance
-
1,712
-
-
-
-
Total Salaries & Benefits
9,635,044
10,097,354
10,078,958
10,324,486
10,234,204
10,518,604
Supplies
215,383
288,857
242,136
191,477
234,477
234,477
Small tools
93,295
167,329
28,185
38,268
37,268
37,268
Total Supplies
308,678
456,186
270,321
229,745
271,745
271,745
Professional services
50,166
61,034
59,291
56,000
81,000
81,000
Communication
33,276
50,899
34,686
32,170
32,170
32,170
Travel
7,537
12,963
8,202
7,000
7,000
7,000
Operating leases
582,554
537,041
535,109
534,943
587,241
602,262
Insurance
97,516
90,000
90,000
90,000
173,286
190,615
Utilities
74,844
76,494
74,138
73,360
73,360
73,360
Repair and maintenance
39,036
46,807
55,816
43,921
41,921
41,921
Miscellaneous
105,367
66,744
81,182
114,874
148,874
157,874
Total Services
990,296
941,981
938,425
952,268
1,144,852
1,186,202
Intergovernmental
142,145
154,651
178,494
166,000
211,768
216,045
Capital
285,213
74,288
-
-
-
-
TotalOther
427,358
228,939
178,494
166,000
211,768
216,045
Total Fire
$11,361,376
$11,724,461
$11,466,197
$11,672,499
$11,862,569
$12,192,595
:•
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISON: Administration
FUND NUMBER: 000
POSITION: Fire Chief
Description
Our mission is to deliver professional services to the greater Tukwila Community and provide a safe
working environment for our personnel. Administration provides oversight, direction, support and
encouragement to the various divisions, teams and individual members of the department.
Expenditure Summary
Fire - Administration
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17
% Chg
2017 -18
% Chg
Salaries & Wages
$ 296,194 $
429,349
$ 445,558
$ 406,858
$ 442,657
$ 451,501
8.80%
2.00%
Personnel Benefits
90,200
118,938
123,219
125,259
131,671
139,866
5.12%
6.22%
Supplies
7,402
8,892
8,140
8,877
10,877
10,877
22.53%
0.00%
Services
169,251
164,573
164,233
171,216
282,607
300,598
65.06%
6.37%
Capital Outlays
-
74,288
0.00%
0.00%
Expenditure Total
$ 563,047 $
796,040
$ 741,150
$ 712,210
$ 867,812
$ 902,842
21.85%
4.04%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Administration
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Fire Chief
1
1
$ 164,137 $ 36,134
1
$ 167,419 $ 38,552
Assistant Fire Chief
1
1
145,148 32,009
1
148,051 34,209
Administrative Secretary
1
1
74,825 31,469
1
76,322 33,150
Admin Support Technician
1
1
58,083 32,024
1
59,245 33,920
Overtime
464 36
464 36
Administration Total
4
4
$ 442,657 $ 131,671
4
$ 451,501 $ 139,866
RYA
Expenditure Detail - Supplies, Services and Other
Supplies include small tools and equipment; Professional services and contract include travel, equipment
replacement and O &M charges, insurance subscriptions and memberships, among others.
Fire - Administration
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.100.31.00
Supplies - Office
$ 3,668 $
2,930
$ 1,016
$ -
$ -
$ -
000.11.522.100.31.01
Supplies - Operating
3,735
5,962
7,124
8,877
10,877
10,877
Total Supplies
7,402
8,892
8,140
8,877
10,877
10,877
000.11.522.100.41.00
ProfSvcs - Trakit
-
2,854
2,137
-
25,000
25,000
000.11.522.100.42.00
Communication -Telephones, fax,
18,816
25,169
24,839
23,170
23,170
23,170
postage, reproduction for misc. brochures
000.11.522.100.43.00
Travel- Lodging, mileage, and meals for
1,102
429
2,173
2,250
2,250
2,250
conferences and administrative staff tmg
000.11.522.100.45.00
Rental -Office machines rentals /leases
3,223
3,180
2,933
3,800
3,800
3,800
000.11.522.100.45.94
Rental- Equipment Replacement Fund
12,661
-
-
-
-
-
000.11.522.100.45.95
Rental- Equipment Rental 0 & M
15,718
18,007
18,950
18,992
22,097
22,759
000.11.522.100.46.00
Insurance - WCIA liability costs
97,516
-
-
90,000
-
-
000. 11 .522.100.46-01
Insurance - WCIA liability costs
-
90,000
90,000
-
173,286
190,615
000.11.522.100.48.01
R &M - MHz & Wireless Radios serviced
18,141
22,017
19,679
20,121
20,121
20,121
by Valley Com and new portable radios
000.11.522.100.48.02
R &M - Copier repair and maintenance
-
-
300
300
300
300
000.11.522.100.49.00
Misc- Subscriptions, Fire Engineering,
2,074
2,917
3,221
12,583
12,583
12,583
professional memberships: NFPA, IAFC,
KCFCA, WSAFC; tuition & registrations
Total Services
169,251
164,573
164,233
171,216
282,607
300,598
000.11.594.222.64.00
Capital -Machinery and equipment
-
62,710
-
-
-
-
000.11.594.600.64.00
Capital -Machinery and equipment
11,578
Tota l Other
I -
74,288
-
-
-
Total Supplies, Services and Other
1 $ 176,653 $
247,754
$ 172,3731$
180,093
$ 293,484
$ 311,475
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jmy\8/ittwxer
DIVISION: Suppression
FUND NUMBER: OOO
POSITION: Fire Chief
Description
The primary responsibility of the Suppression Division ofthe Fire Department ieto execute the numerous
daily field operations that occur within the City and its extended mutual aid response area. Cmteoohoa||y,
these operations are most frequently considered to be emergency or non-emergency. Responses to
emergencies include, but are not limited to, fire, medical aid, transportation accidents, property damage,
operations level hazardous materials and rescues. The division also supports other fire operations such
as specialized/technical rescue responoe, technical hazardous materials naeponoo, troining, fire
prevention, public edunation, public ne|aiions, and business inspections. The division engages in
continuous and ongoing training in area ofresponsibility.
Expenditure Summary
Fire 'Suppression
Expenditures
Actua I
2014
2015
Projected
2016
2016
Budget
2017
2018
2016-17 2017-18
%change %change
Fire Captain
12
12
1,338,629 392,659
12
Personnel Benefits
1,635,397
1,965,554
2,049,265
2,032,005
1,942,259
2,064,776
-4.42%
6.31%
Supplies
127,125
212,328
156,414
101,100
141,100
141,100
3M6%
0.00%
Services
479,793
490,389
518,841
517,648
540,751
552,001
4.46%
2.08%
230,454 14,546
230,454 14,546
Vacation Payout
94,066 5,934
94,066 5,934
Retiree Medical
- 159,000
- 159,000
Suppression Total
54
ExpemditummDmtai| - Sa|ariemamd Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Suppression
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Fire Captain
12
12
1,338,629 392,659
12
1,365,401 420,546
Firefighter
39
39
3,637,445 1,220,493
39
3,710,194 1,308,743
Acting Pay
51,000 4,617
51,000 4,617
Clothing Allowance
23,000 2,445
23,000 2,445
Overtime
560,822 51,639
560,822 51,639
Holiday Pay
230,454 14,546
230,454 14,546
Vacation Payout
94,066 5,934
94,066 5,934
Retiree Medical
- 159,000
- 159,000
Suppression Total
54
54
i $ 6,319,992 $ 1,942,259
54
$ 6,427,205 $ 2,064,7761
Expenditure Detail - Supplies, Services and Other
Supplies include fire operations supplies and small tools. Services include physicals and testing,
equipment replacement and O &M charges, repairs and maintenance, and uniform cleaning, among
others.
Fire - Suppression
.l
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.200.31.00
Supplies -Office and Operating
$ 560 $
1,052
$ 43
$ -
$ -
$ -
000.11.522.200.31.01
Supplies - Operating
86,691
123,791
99,812
55,000
55,000
55,000
000.11.522.200.31.02
Supplies - Fire Equipment
47
131
-
-
-
-
000.11.522.200.31.03
Supplies - Explorer Post
-
157
2,688
2,500
2,500
2,500
000.11.522.200.31.04
Supplies - New Employee Costs
16,656
26,184
8,158
10,000
50,000
50,000
000.11.522.200.31.05
Supplies - Airpack repair parts
13,764
18,860
10,600
10,600
10,600
10,600
000.11.522.200.31.06
Supplies - Safety /Health
1,681
11,060
10,846
11,000
11,000
11,000
000.11.522.200.35.00
Supplies - Small Tools & Minor Equipment
7,726
31,094
24,267
12,000
12,000
12,000
Total Supplies
127,125
212,328
156,414
101,100
141,100
141,100
000.11.522.200.41.00
Prof Svcs - Air samples and svgs
11,018
8,719
1,016
4,000
4,000
4,000
000.11.522.200.41.02
Prof Svcs - Hazmat physicals, hearing
7,416
8,009
11,858
8,000
8,000
8,000
tests, TB & Hep B testing
000.11.522.200.41.03
Prof Svcs - Hose & ladder testing
-
-
803
12,000
12,000
12,000
000.11.522.200.41.04
Prof Svcs - New employee costs:
4,459
15,338
1,289
2,500
2,500
2,500
medical physicals, psychological testing,
recruit academy tuition
000.11.522.200.41.06
Prof Svcs - Medical services
2,908
2,734
-
-
-
-
000.11.522.200.42.00
Communication - Language line
446
91
10
000.11.522.200.43.00
Travel -
-
6,652
000.11.522.200.45.00
Rental -Office machines rentals /leases
93
000.11.522.200.45.01
Rental - Fire Hydrant
-
-
000.11.522.200.45.94
Rental- Equipment Replacement Fund
13,527
-
-
-
-
-
000.11.522.200.45.95
Rental- Equipment Rental 0 & M
382,620
402,913
447,884
448,357
471,460
482,710
000.11.522.200.48.01
R &M - Repairs & maint. for bunker gear,
16,324
21,853
31,981
20,000
20,000
20,000
exercise equipment, and portable radios
000.11.522.200.48.02
R &M - Debt service for 2 new fire engines
827
849
-
-
-
-
000.11.522.200.49.00
Misc - Subscriptions, RMS CAD interface
2,576
2,641
1,830
2,000
2,000
2,000
fees, tuition and registrations
000.11.522.200.49.03
Misc - Explorer Post
-
300
291
-
-
-
000. 1 1.522.200.49.05
Misc - Uniform cleaning
37,673
20,198
21,879
1 20,791
20,791
20,791
Total Services
479,793
490,389
518,841
517,648
540,751
552,001
000.11.594.250.64.00
Capital - Machinery and equipment
285,213
-
-
-
-
-
TotalOther
285,213
-
-
-
-
Total Supplies, Services and Other
$ 892,132 $
702,716
$ 675,255
$ 618;748
$ 681,851
$ 693,101
.l
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Fire Prev. & Investigation
FUND NUMBER: 000
POSITION: Fire Chief
Description
The mission of the Fire Department includes fire prevention. In fact, a substantial amount of time is
required from training and suppression in order to make a fire prevention program work. The Fire
Prevention Bureau is responsible for enforcing the provisions of the City Ordinances and International
Fire Code, which is accomplished through commercial occupancy surveys, administration of Fire
Department permits, investigation of fires, code enforcement and accountability for these activities.
Another important goal is education of the public and business owners in order to prevent fires and safety
emergencies from occurring.
Expenditure Summary
Fire - Prevention & Investigation
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17 2017 -18
%change %change
Salaries & Wages
$ 611,502 $
609,344
$ 603,425
$ 575,412
$ 619,548
$ 629,927
7.67%
1.68%
Personnel Benefits
129,935
141,863
148,292
144,320
164,177
173,866
13.76%
5.90%
Supplies
15,369
15,887
15,498
9,000
12,000
12,000
33.33%
0.00%
Services
68,056
48,043
30,776
33,618
37,315
38,087
11.00%
2.07%
Expenditure Total
$ 824,862 $
815,137
$ 797,990
$ 762,350
$ 833,040
$ 853,880
9.27%
2.50%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Prevention & Investigation
Position
2016
FTE
2017
FTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Fire Battalion Chief
1
1
$ 131,390 $ 35,983
1
$ 134,018 $ 38,465
Fire Captain
2
2
234,427 58,517
2
239,115 62,494
Fire Project Coordinator
1
1
93,575 41,698
1
95,447 44,008
Admin Support Technician
1
1
59,552 20,163
1
60,743 21,084
Standby
39,461 2,644
39,461 2,644
Overtime
61,143 5,172
61,143 5,172
Prevention Total
5
r 5
$ 619,548 $ 164,177
1 5
$ 629,927 $ 173,866
91
Expenditure Detail - Supplies and Services
Supplies include operating supplies for fire investigation activities. Services include equipment
replacement and O &M charges, registration, training, subscriptions, and travel, among others.
Fire - Prevention & Investigation
92
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.300.31.00
Supplies - Office & Operating
$ 574 $
428
$ 42
$ -
$ -
$ -
000.11.522.300.31.01
Supplies - Operating
14,795
15,459
15,456
9,000
12,000
12,000
Total Supplies
15,369
15,887
15,498
9,000
12,000
12,000
000.11.522.300.41.00
Prof Svcs - Convert plans to CD storage
4,310
1,655
329
5,000
5,000
5,000
000.11.522.300.42.00
Communication - Telecom services
786
1,192
1,080
-
-
-
000.11.522.300.43.00
Travel - Lodging, mileage, meals for fire
1,989
326
827
1,500
1,500
1,500
prevention /investigation classes
000.11.522.300.45.00
Equipment Rental -
1,095
2,796
1,150
-
-
-
000.11.522.300.45.94
Rental- Equipment Replacement Fund
22,645
18,474
-
-
-
-
000.11.522.300.45.95
Rental- Equipment Rental 0 & M
22,930
19,546
20,317
20,118
23,815
24,587
000.11.522.300.48.00
R &M - Annual maintenance
310
244
84
-
-
-
000.11.522.300.49.00
Misc - Registrations for classes,
12,747
2,222
5,743
6,000
6,000
6,000
subscriptions, memberships
000. 1 1.522.300A9.08
Misc - PPI credit card fees
11242
1,589
1,247
1,000
1,000
1,000
Total Services
68,056
48,043
30,776
33,618
37,315
38,087
Total Supplies, Services and Other
$ 83,424 $
63,930
$ 46,273
$ 42,618
$ 49,315
$ 50,087
92
DEPARMENT: Fire (11) DIVISION: Training
FUND: General FUND NUMBER: 000
Responsible Manager: Jay Wittwer Position: Fire Chief
Description
The Training Division team serves to provide training for all phases of the fire department as well as
special training such as urban rescue and hazardous materials. The Training Division also serves as a
quality control for college classes, Washington State Fire Service education programs and King County
Emergency Medical Services.
Training is received in many ways: regularly scheduled drill, independent study, fire prevention
inspections, pre -fire planning and during emergency operations.
Training is now recognized as the number one priority for the career firefighter. New and exotic chemicals
are creating ever - changing hazards for the firefighter and knowledge is the key to survival. EMS skills
are constantly being upgraded and the progressive department must keep abreast of the new
developments.
The Tukwila Fire Department Training Division is also responsible for the safety of all divisions within the
fire department. This can only be accomplished through training in the latest techniques and information
available.
Expenditure Summary
Fire - Training
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17 2017 -18
%change %change
Salaries & Wages
$ 294,042 $
250,506
$ 235,745
$ 252,476
$ 253,493
$ 258,187
0.40%
1.85%
Personnel Benefits
63,905
61,280
59,085
56,051
66,737
71,345
19.06%
6.90%
Supplies
4,856
4,023
5,461
8,500
8,500
8,500
0.00%
0.00%
Senrices
84,395
60,593
59,303
80,376
119,318
128,654
48.45%
7.82%
Expenditure Total
$ 447,198 $
376,402
$ 359,593
$ 397,403
$ 448,048
$ 466,685
12.74%
4.16%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Training
93
2016
2017
2017 Budgeted
2018
2018 Budgeted
Position
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Captain
2
2
234,680 65,146
2.
239,374 69,754
Overtime
18,813 1,591
18,813 1,591
Training Total
2
2
$ 253,493 $ 66,737
2
$ 258,187 $ 71,345
93
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous training and operating supplies; services include instructor fees, travel,
equipment replacement and O &M charges, membership, and registrations, among others.
Fire - Training
M
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.410.31.00
Supplies - Office & Operating
$ 3,032 $
274
$ 216
$ -
$ -
$ -
000.11.522.410.31.01
Supplies - Operating
1,824
2,628
4,278
5,500
5,500
5,500
000.11.522.410.31.44
Supplies - Training
-
1,120
967
3,000
3,000
3,000
Total Supplies
4,856
4,023
5,461
8,500
8,500
8,500
000.11.522.410.41.00
Prof Svcs - CBT instructor fees, Outside
3,119
3,500
4,100
4,500
4,500
4,500
training instructors, emergency vehicle
driving cert., other prof. svcs
000.11.522.410.42.00
Communication - Telecom services
960
4,173
480
-
-
-
000. 11 .522.410.43.00
Travel - Lodging, mileage, and meals for
1,554
2,338
3,748
2,000
2,000
2,000
training division classes
000.11.522.410.45.01
Rental - Honey buckets
-
-
-
-
-
-
000.11.522.410.45.94
Rental- Equipment Replacement Fund
14,722
-
-
-
-
-
000.11.522.410.45.95
Rental- Equipment Rental 0 & M
20,246
16,068
11,911
11,876
16,818
17,154
000.11.522.410.49.00
Misc - Tuition, registrations,
32,718
25,669
31,712
47,000
81,000
90,000
memberships, ham radio testing
000. 1 1.522.410.49A4
Misc - Education training - contract
11,075
8,845
7,351
15,000
15,000
15,000
Total Services
84,395
60,593
59,303
80,376
119,318
128,654.
Total Supplies, Services and Other
$ 89,250 $
64,616
$ 64,764
$ 88,876
$ 127,818
$ 137,154
M
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Facilities
FUND NUMBER: 000
POSITION: Fire Chief
Description
Facilities is the operation, maintenance, and utilities of the four stations owned by the City of Tukwila.
The purpose of the Facilities budget is to provide a cost accounting for the maintenance, upkeep, and
utilities used by the four fire stations. Facility program goals represent facility improvements the
department would like to see implemented during the budget period. Completion of these goals is
dependent upon funding decisions for the 303 Fund.
Expenditure Summary
Fire - Facilities
95
Actual
Projected
Budget
2016 -17
2017 -18
Expenditures
2014
2015
2016
2016
2017
2018
%change
%change
Supplies
$ 11,761 $
18,592
$ 23,677
$ 28,500
$ 28,500
$ 28,500
0.00%
0.00%
Services
77,943
79,850
78,853
82,360
82,360
82,360
0.00%
0.00%
Expenditure Total
$ 89,704 $
98,442
$ 102,531
1 $ 110,860
$ 110,860
$ 110,860
0.00%
0.00%
95
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous station supplies; services consist of utilities for each of the stations.
Fire - Facilities
••
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.500.31.00
Supplies - Office & Operating all stations
$ 11,424 $
17,228
$ 23,399
$ 28,500
$ 28,500
$ 28,500
000.11.522.500.31.01
Supplies - Station 51
337
1,364
278
-
-
-
Total Supplies
11,761
18,592
23,677
28,500
28,500
28,500
000.11.522.500.42.01
Communication - Station 51 telephone
1,284
-
95
2,000
2,000
2,000
and alarm service
000.11.522.500.42.02
Communication - Station 52 telephone
470
428
955
1,000
1,000
1,000
and alarm service
000.11.522.500.42.03
Communication - Station 53 telephone
300
1,508
746
1,000
1,000
1,000
and alarm service
000.11.522.500.42.04
Communication - Station 54 telephone
426
571
2,919
5,000
5,000
5,000
and alarm service
D00.11.522.500.47.01
Public Utility - Station 51 electricity
21,617
20,813
22,754
22,200
22,200
22,200
000.11.522.500.47.02
Public Utility - Station 52 electricity
2,087
1,939
3,267
6,000
6,000
6,000
000. 11 .522.500.47.03
Public Utility - Station 51 water, sewer,
12,547
14,509
10,560
7,300
7,300
7,300
and surface water
000.11.522.500.47.04
Public Utility - Station 52 water, sewer,
3,764
3,966
3,702
3,550
3,550
3,550
and surface water
000. 1 1.522M0.47.07
Public Utility - Station 51 natural gas
6,143
5,061
5,841
7,100
7,100
7,100
000.11.522.500.47.08
Public Utility - Station 52 natural gas
5,296
5,305
4,262
3,000
3,000
3,000
000.11.522.500.47.09
Public Utility - Station 53 electricity
4,655
5,892
4,972
4,100
4,100
4,100
000.11.522.500.47.11
Public Utility - Station 53 natural gas
3,187
3,154
3,634
4,560
4,560
4,560
000. 11 .522.500.47.12
Public Utility - Station 54 water, sewer,
3,077
3,027
2,985
3,000
3,000
3,000
and surface water
000.11.522.500.47.14
Public Utility - Station 54 electricity
4,717
4,816
4,182
4,000
4,000
4,000
000.11.522.500.47.15
Public Utility - Station 54 natural gas
3,267
2,735
3,211
4,500
4,500
4,500
000. 1 1.52Z500.47.16
Public Utility - Station 53 water, sewer,
4,487
5,277
4,767
4,050
4,050
4,050
and surface water
000.11.522.500.48.01
R &M - Station 51
260
848
-
-
-
-
000.11.522.500.49.00
Misc - Alarm seneces
360
-
-
-
-
-
Total Services
77,943
79,850
78,853
82,360
82,360
82,360
Total Supplies, Services and Other
$ 89,704 $
98,442
$ 102,531
$x;110,860
$ 110,860
$ 110,860
••
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Special Operations
FUND NUMBER: 000
POSITION: Fire Chief
Description
The Special Operations Division of the Tukwila Fire Department consists of two teams —the Hazardous
Materials Team and the Specialized Rescue Team. Each team has separate responsibilities and training.
The purpose of the Hazardous Materials Team is to respond to and mitigate hazardous materials
incidents within the City of Tukwila. These incidents include, but are not limited to, chemical releases,
fuel spills, illegal drug laboratories, or environmental emergencies related to civil disobedience or
terrorism. Hazardous Materials Team members are responsible for developing and delivering Operations
Level lessons and training in the aforementioned areas of Hazmat responsibility.
The purpose of the Rescue Team is to respond to and mitigate incidents requiring specialized rescue.
Special Rescue incidents include, but are not limited to, high angle rope rescue, confined space rescue,
trench rescue, structural collapse, and water rescue especially in the Green River. Increased training and
new equipment additions are essential to the ever - increasing hazardous situations facing the City.
Expenditure Summary
Fire - Special Operations
97
Actual
Projected
Budget
2016 -17
2017 -18
Expenditures
2014
2015
2016
2016
2017
2018
% change
% change
Supplies
$ 7,248 $
6,953
$ 11,746
$ 15,000
$ 8,000
$ 8,000
- 46.67%
0.00%
Services
56,110
23,821
63,903
46,351
45,133
45,581
-2.63%
0.99%
Expenditure Total
$ 63,357 $
30,774
$ 75,649
1 $ 61,351
$ 53,133
$ 53,581
- 13.40%
0.84%
97
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office and operating as well as small tools and equipment specific to
special operations. Services include participation in annual recycling event, equipment replacement and
OW charges, training, travel, and repairs and maintenance, among others.
Fire - Special Operations
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.201.31.00
Supplies - Office & Operating
$ 2,081 $
2,049
$ 4,874
$ 8,000
$ 2,000
$ 2,000
000.11.522.201.35.00
Supplies - Small Tools & Minor Equipment
1,380
181
1,000
1,000
-
-
000.11.522.202.31.00
Supplies - Office & Operating
3,787
4,724
4,873
5,000
5,000
5,000
000.11.522.202.35.00
Small Tools & Minor Equipment
-
-
1,000
1 1,000
1,000
1,000
Total Supplies
7,248
6,953
11,746
15,000
8,000
8,000
000.11.522.201.41.01
Prof Svcs - Annual recycling event
16,937
17,712
37,760
20,000
20,000
20,000
000.11.522.201.43.00
Travel - Lodging, meals, and mileage for
-
-
750
750
-
-
hazmat related training
000.11.522.201.45.94
Rental- Equipment Replacement Fund
24,552
-
-
000.11.522.201.45.95
Rental- Equipment Rental 0 & M
10,775
4,921
17,133
17,101
17,883
18,331
000.11.522.201.48.00
R &M - Calibration of hazmat testing
1,471
241
1,999
2,000
-
-
equipment, level A suit repair
000.11.522.201.49.00
Misc - Tuition /registration for Hazmat
1,698
947
260
500
-
-
related training
000.11.522.202.43.00
Travel - Lodging, meals, and mileage for
-
-
500
500
1,250
1,250
rescue team related training courses
000.11.522.202.48.00
R &M - Rescue boat repairs, rescue tools
-
500
500
500
500
maint., air monitoring equip. calibration
000.11.522.202.49.00
Misc - Registration /tuition for specialized
676
-
5,000
5,000
5,500
5,500
rescue related training classes
Total Services
56,110
23,821
63,903
46,351
45,133
45,581
Total Supplies, Services and Other
$ 63,357 $
30,774
$ 75,649
$ 61,351
$ 53,133
$ 53,581
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Emergency Management
FUND NUMBER: 000
POSITION: Fire Chief
Description
This division establishes a solid foundation for emergency management in the City of Tukwila.
Expenditure Summary
Fire - Emergency Management
Expenditures
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016 -17 2017 -18
%change %change
Salaries & Wages
$ 211,893 $
234,895
$ 262,830
$ 221,557
$ 228,222 $
232,598
3.01%
1.92%
Personnel Benefits
54,680
61,004
64,963
61,994
65,447
69,333
5.57%
5.94%
Supplies
106,159
160,479
20,715
32,268
36,268
36,268
12.40%
0.00%
Services
27,199
64,978
14,280
12,533
21,368
22,171
70.49%
3.76%
Expenditure Total
$ 399,932 $
521,356
$ 362,788
$ 328,352
$ 351,305 $
360,370
6.99%
2.58%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Fire - Emergency Management
2016
2017
2017 Budgeted
2018
2018 Budgeted
Position
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
BC /Emergency Mgmt Mgr
1
1
$ 133,176 $ 30,917
1
$ 135,840 $ 33,096
CERTTrainer
1
1
85,639 33,736
1
87,352 35,442
Overtime
1
1 9,406 795
9,406 795
Emergency Mgmt Total
2
1 2
1 $ 228,222 $ 65,447
2
$ 232,598 $ 69,333
Expenditure Detail - Supplies, Services and Other
Supplies include supplies and small tools utilized for emergency management operations; services
include equipment rental and repair among other items.
Fire - Prevention & Investigation
100
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.300.31.00
Supplies - Office & Operating
$ 574 $
428
$ 42
$ -
$ - $
-
000.11.522.300.31.01
Supplies - Operating
14,795
15,459
15,456
9,000
12,000
12,000
Total Supplies
15,369
15,887
15,498
9,000
12,000
12,000
000.11.522.300.41.00
Prof Svcs - Convert plans to CD storage
4,310
1,655
329
5,000
5,000
5,000
000.11.522.300.42.00
Communication - Telecom seances
786
1,192
1,080
-
-
-
000. 1 1.52Z300.43.00
Travel - Lodging, mileage, meals for fire
1,989
326
827
1,500
1,500
1,500
prevention /investigation classes
000.11.522.300.45.00
Equipment Rental -
1,095
2,796
1,150
-
-
-
000.11.522.300.45.94
Rental- Equipment Replacement Fund
22,645
18,474
-
-
-
-
000.11.522.300.45.95
Rental- Equipment Rental 0 & M
22,930
19,546
20,317
20,118
23,815
24,587
000.11.522.300.48.00
R &M - Annual maintenance
310
244
84
-
-
-
000.11.522.300.49.00
Misc - Registrations for classes,
12,747
2,222
5,743
6,000
6,000
6,000
subscriptions, memberships
000.11.522.300.49.08
Misc - PPI credit card fees
1,242
1,589
1,247
1,000
1,000
1,000
Total Services
68,056
48,043
30,776
33,618
37,315
38,087
Total Supplies, Services and Other
$ 83,424 $
63,930
$ 46,273
$ 42,618
$ 49,315 $
50,087
100
DEPARTMENT: Fire (11)
FUND: General
RESPONSIBLE MANAGER: Jay Wittwer
DIVISION: Ambulance, Rescue & Aid
FUND NUMBER: 000
POSITION: Fire Chief
Description
The purpose of the Fire /Ambulance, Rescue and Emergency Aid division of the Fire Department is to
provide basic and advanced life support to the citizens and general public of Tukwila as well as within
our mutual aid response areas. Ambulance service is provided on a limited basis as outlined in Fire
Department Standard Operating Procedure. Current service levels include 100% of fire fighters trained
as E.M.T.'s and defibrillation technicians, and one aid car, three engines, one ladder truck, and one
battalion rig with emergency care capabilities.
Expenditure Summary
Fire - Ambulance, Resuce & Aid
Expenditure Detail - Supplies and Services
Supplies include miscellaneous operating supplies; services include equipment O &M and equipment
maintenance. Intergovernmental includes dispatch services.
Fire - Ambulance, Rescue & Aid
Actual
Actual
Projected
Projected
Budget
Budget
2016 -17
2017 -18
Expenditures
2014
2015
2016
2016
2017
2018
%change
%change
Supplies
$ 28,758 $
29,032
$ 28,669
$ 26,500
$ 26,500
$ 26,500
0.00%
0.00%
Services
27,550
9,735
8,237
8,166
16,000
16,750
95.93%
4.69%
Intergovt. Services & Takes
142,145
154,651
178,494
166,000
211,768
216,045
27.57%
2.02%
Expenditure Total
$ 198,453 $
193,418
1 $ 215,399
1 $ 200,666
$ 254,268
$::::2:5:9:2:9 5
26.71%
1.98%
Expenditure Detail - Supplies and Services
Supplies include miscellaneous operating supplies; services include equipment O &M and equipment
maintenance. Intergovernmental includes dispatch services.
Fire - Ambulance, Rescue & Aid
101
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.11.522.208.31.00
Supplies - Office & Operating
$ 2,782 $
3,505
$ 6,419
$ -
$ -
$ -
00011.522.208.31.01
Supplies - Operating
25,976
25,527
22,250
26,500
26,500
26,500
Total Supplies
28,758
29,032
28,669
26,500
26,500
26,500
000.11.522.208.45.94
Rental- Equipment Replacement Fund
17,834
-
-
-
-
-
000.11.522.208.45.95
Rental- Equipment Rental 0 & M
9,716
9,735
7,237
7,166
15,000
15,750
000.11.522.208.48.00
R &M - Defibrillators, backboards, blood
-
-
1,000
1,000
1,000
1,000
pressure cuff calibration
Total Services
27,550
9,735
8,237
8,166
16,000
16,750
000.11.522.230.51.01
Intergodt - Fire suppression Valley Comm
65,387
70,882
81,968
76,360
93,170
95,060
000.11.522.230.51.02
Intergodt - Rescure /Emergency Aid -
76,758
83,769
96,525
89,640
118,598
120,985
Valley Comm
Total lntergovernmental
1 142,145
154,651
178,494
166,000
211,768
216,045
Total Supplies, Services and Other
1 $ 198,453 $
193,418
$ 215,399
$ 200,666
$ 254,268
$ 259,295
101
102
City of Tukwila
Allan Ekberg, Mayor
TO: Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen~Deputy Finance Director
DATE: September 28°20U6
SUBJECT: Public Safety Plan and City Facilities Funds 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees are reviewing budget sections prior to review by the full Council. The Finance
section of the budget is ready for review by the Finance and Safety Committee.
BACKGROUND
The City has created two new funds associated with the Public Safety Plan. The Public Safety
Plan fund will be used to account for all costs associated with the new Justice Center and
reconstruction Offire stations. Projects in this fund will be funded by voter-approved debt. Th8
City Facilities fund will bn used to account for costs associated with major [eoonatruoti0n0fCity
facilities including the Public Works shops facility. Projects in this fund will be funded by LTGO
0[ other non-voted debt options. Debt will be repaid by half bythe general fund and half bVthe
utility funds.
These funds will be necessary if voters approve the proposed bond measure in November
2010. If the measure is not approved, it is expected that the City shall amend the budget in
early 2O17to reflect the changes associated with the loss.
DISCUSSION
Public Safety Plan Fund.-
The proposed budget for the Public Safety Plan fund included proceeds from voter-approved
debt proceeds received in January 2017 as well as mitigation fees from the Tukwila South
agreement. Costs accounted for in this fund would be for the Justice Center as well as fire
stations and fire equipment outlined in the Plan.
City Facilities fund.
Funding for project 8Xp8OditU[gsiDtheCitvF8Ci|ibeSfUDdiDC|VdGLTGC)bOndproCeedsiD2O17
to purchase land for the Public Works Shops facility and either LTGO or 63-20 financing to fund
the construction 0f the facility. For conservative budgeting, the proposed budget shows the
construction funded bVLT{3[)bonds. Council can choose the funding mechanism for
construction iD2O17.
RECOMMENDATION
Staff recommends that the Finance and Safety Committee forward this section of the budget On
to the Committee of the Whole for review. If there are no recommended changes, Council
consensus will b8 requested [Omove this departmental budget forward io the final budget
package inNovember.
ATTACHMENTS
Draft Public Safety Plan and City Facilities Funds 2017-2018 Proposed Budgets !'or
104
DEPARTMENT: N/A
FUND: Public Safety Plan Fund FUND NUMBER: 305
RESPONSIBLE MANAGER: Bob Giberson POSITION: Director
Description:
The Public Safety Plan fund is used to construct a new Justice Center, which will house the Police
department and Court and reconstruct fire stations. Projects in this fund are paid for with voter - approved
debt.
Revenue and Expenditure Summary
Public Safety Plan
105
2014 2015
2016
2016 2017 2018
2016 -17 2017 -18
Actual Actual
Projected
Budget Budget Budget
%Change %Change
Tukwila South Mitigation
$ $
$
$ $ 500,000 $ 300,000
0.00% - 40.00%
Bond Proceeds
23,343,000
0.00% 0.00%
Total Revenue
23,843,000 300,000
0.00% - 98.74%
Expenditures
Justice Center
6,300,000 2,157,000
0.00% - 65.76%
Fire Station 51
6,150,000 5,296,000
0.00% - 13.89%
Fire Station 52
653,000 672,000
0.00% 2.91%
Fire Equipment
624,000 24,000
0.00% - 96.15%
Total Capital Projects
13,727,000 8,149,000
0.00% - 40.64%
Transfer for Fire Apparatus
460,000 1,450,000
0.00% 215.22%
Total Expenditures
14,187,000 9,599,000
0.00% - 32.34%
Beginning Fund Balance
- 9,656,000
0.00% 0.00%
Change in Fund Balance
9,656,000 (9,299,000)
0.00% - 196.30%
Ending Fund Balance
$ $
$
$ $ 9,656,000 $ 357,000
0.00% - 96.30%
105
Expenditure Detail — Services and Capital
Services include consulting and design. Capital includes land acquisition and construction. Project costs
are related to Public Safety Plan.
Public Safe Plan
106
2014 2015
2016
2016 2017 2018
Account Number
Actual Actual
Projected
Budget Budget Budget
305.98.594.180.41.00 Prof Secs - Design for Justice Center
$ $
$
$ $ 300,000 $ 2,157,000
305.98.594.220.41.00 Prof Svcs - Design for Fire Stations
2,288,000 1,314,000
Total Services
2,588,000 3,471,000
305.98.594.180.61.00 Capital - Land for Justice Center
6,000,000 -
305.98.594.220.61.00 Capital - Land Fire Station
653,000 -
305.00.594.220.64.00 Capital - Fire equipment
624,000 24,000
305.98.594.220.65.00 Capital - Construction of Justice Center
3,862,000 4,654,000
Total Other
11,139,000 4,678,000
Total Supplies, Services and Other
$ $
$
$ $13,727,000 $ 8,149,000
106
DEPARTMENT: N/A
FUND: City Facilities Fund
RESPONSIBLE MANAGER: Bob Giberson
Description:
FUND NUMBER: 306
POSITION: Director
The City Facilities fund is used for new construction or major reconstruction of city facilities.
Revenue and Expenditure Summary
City Facilities
2014 2015
Actual Actual
2016
Projected
2016 2017 2018
Budget Budget Budget
2016 -17 2017 -18
% Change °/ Change
Revenue
Bond Proceeds $ $
$
$ $ 6,150,000 $ 23,343,000
0.00% 279.56%
Total Revenue
6,150,000 23,343,000
0.00% 279.56%
Expenditures
Capital Projects
Public Works Shops
6,150,000 2,302,000
0.00% - 62.57%
Total Capital Projects
6,150,000 2,302,000
0.00% - 62.57%
Total Expenditures
6,150,000 2$02,000
0.00% - 62.57%
Beginning Fund Balance
Change in Fund Balance
- -
- 21,041,000
0.00% 0.00%
0.00% 0.00%
Ending Fund Balance $ $
$
$ $ - $ 21,041,000
0.00%0.00%
107
Expenditure Detail —Services and Capital
Services include consulting and design. Capital includes land acquisition and construction. Project costs
are related to City Facilities.
City Facilities
Account Number
2014 2015
Actual Actual
2016
Projected
2016 2017 2018
Budget Budget Budget
306.98.594.180.41.00 Prof Secs -Design for PW Shops
$ $
$
$ $ 150,000 $ 2,302,000
Total Services
150,000 2,302,000
306.98.594.180.61.00 Capital -Land PW Shops
6,000,000 -
Total Other
6,000,000 -
Total Supplies, Services and Other
$ $
$
$ $ 6,150,000 $ 2,302,000
Um
City of Tukwila
CAPITAL IMPROVEMENT PROGRAM
for
2017 -2022
PUBLIC SAFETY PLAN
305 Fund
CIP
* *Other
After Six
Page # PROJECT TITLE
2017
2018
2019
2020
2021
2022
TOTAL
Sources
Years
54
Justice Center
6,300
2,157
20,172
0
0
0
28,629
28,629
0
55
Relocate Fire Station 51
6,150
5,296
0
0
0
0
11,446
14,646
(3,718)
56
Replace Fire Station 52
* 653
672
4,332
0
0
0
5,657
5,657
(3,150)
57
Replace Fire Station 54
0
0
862
957
5,510
0
7,329
6,471
0
58
Fire Apparatus & Equipment
1,084
1,474
3,276
1,309
2,104
2,349
11,596
11,067
18,336
Grand Total 14,187 9,599 28,642 2,266 7,614 2,349 64,657 66,470 11,468
* Fire Impact Fee List Projects (fees must be used within 10 years).
** Denotes other funding sources, grants, or mitigation.
Fire Impact Fees effective January 1, 2009, Ordinance 2365.
Chanoes from 2015 to 2017 CIP
Changed /Added
Added new 305 Fund for Public Safety Plan
54 Added Justice Center
56 Replace Fire Station 52
57 Replace Fire Station 54
58 Fire Apparatus & Equipment
Deleted
New Engine for FS 54, purchased in 2014.
New Aid Car for Relocated FS 51, included with Fire Life /Safety Equipment
2017 - 2022 Capital Improvement Program 53 912812016
109
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT:
Justice Center Project No. 91630501
DESCRIPTION:
As part of the City's Public Safety Plan, build a Justice Center for the Police Department and Municipal
Court to ensure the continuity and improvement of City services.
JUSTIFICATION:
Almost all City buildings have structural and seismic concerns for public safety. Existing facilities are located
throughout the City and could be consolidated for better function, use of space, and service to our citizens.
STATUS:
New Project for 2017 - 2022.
MAINT. IMPACT:
Improves public safety and efficiency for City operations.
COMMENT:
Public Safety Plan will be paid by voter-approved debt.
FINANCIAL Through Estimated
tin snon,si 2015 2016 2017 2018 2019 2020 2021 2022 RFYf)Nn Tf')TAI
EXPENSES
Design
300
2,157
2,457
Land (R/W)
6,000
6,000
Const. Mgmt.
2,650
2,650
Construction
17,522
17,522
TOTAL EXPENSES
01
01
6,300
1 2,157
1 20,172
1 01
01
01
01
28,629
FUND SOURCES
Public Safety Bond
6,071
22,558
28,629
Mitigation
0
Proposed Grant
0
City Oper. Revenue
0
0
229
2,157
(2,386)
0
0
0
0
0
TOTAL SOURCES
0
0
6,300
2,157
1 20,172
1 01
0
0
0
28,629
2017 - 2022 Capital Improvement Program 54
110
as-
DESCRIPTION
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Relocate Fire Station 51 Project No. 90830402
Construct 15,000 sf Fire Station 51 as a satellite station with 5,000 sf designated from additional growth
Fire Station 51 will be relocated as the existing facility is in the floodplain and seismically unsound. Expected
growth in Tukwila South led to the donation of land for the new station as part of the Tukwila South Development
Agreement.
A site has been identified and there has been an exchange of the property deed.
Project is on Fire Impact Fee list for $2 million with a 90% private /10% public split. Revenue shown in 2017
COMMENT: through 2031 is from the Tukwila South Development Agreement #14 -065 for fire impact fees and was
approved by Council on 6/2/14.
FINANCIAL Through Estimated
fin S000'sl 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Project Location
`ti
1 a x: ICs G I� 8
w �
Design
51
1,646
1,697
Land(R/W)
710
d �
710
Const. Mgmt.
642
642
1,284
Construction
3,862
4,654
8,516
TOTAL EXPENSES
1 761
1 01
6,150
1 5,296
1 01
01
01
01
0
1 12,207
FUND SOURCES
Public Safety Bond
11,446
11,446
Land Donation /Sale
710
1,000
1,710
Tukwila South
500
300
300
300
300
300
2,750
4,750
Fire Impact Fees
51
51
Fire Impact Fees Expected
50
50
50
50
968
1,168
City Oper. Revenue
0
0
(5,796)
4,996
(1,350)
(350)
(350)
(350)
(3,718)
(6,918)
TOTAL SOURCES
761
01
6,150
1 5,296
1 01
01
01
01
01
12,207
",
Project Location
`ti
1 a x: ICs G I� 8
w �
T
7q
d �
2017 - 2022 Capital Improvement Program
+l�J
111
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Replace Fire Station 52 Project No. 90830405
DESCRIPTION: As part of the City's Public Safety Plan, replace Fire Station 52 after evaluation of need based on relocation
of Fire Station 51.
The existing Fire Station 52 is too small to house needed fire apparatus and equipment and is also seismically
JUSTIFICATION: unsound. In order to continue to provide fast response times, high quality service, and meet compliance with
state law, Fire Station 52 must be replaced.
STATUS: Fire Station 52 has been added to the City's Public Safety Plan.
MAINT. IMPACT:
COMMENT: Project is on Fire Impact Fee list for $3.5 million with a 90%/10% split for $3.15 million total.
FINANCIAL Through Estimated
(in 4tnnn,Qi 21315 2n1A 2n17 MR 2n19 2n2n 21321 2n22 RFYONn TOTAI
EXPENSES
WA
>1 W
Design
J J
J x
9
T
672
IS
6�' 4",
to
$144 S1
672
Land (R/W)
>
653
>
S 150 St
653
Const. Mgmt.
Y
758
758
Construction
3,574
3,574
TOTAL EXPENSES
1 01
01
653
1 672
1 4,332
1 01
01
01
01
5,657
FUND SOURCES
Awarded Grant
0
Public Safety Bond
1,325
4,332
5,657
Fire Impact Fees
0
Fire Impact Fees Expected
3,150
3,150
City Oper. Revenue
0
0
(672)
672
0
0
0
(3,150)
(3,150)
TOTAL SOURCES
0
01
653
1 6721
4,332
1 01
-0
1 0
1 01
5,657
OProject Location
WA
>1 W
J J
J x
9
T
IS
6�' 4",
to
$144 S1
>
>
S 150 St
5? S1
4
Y
2017 - 2022 Capital Improvement Program 56
112
CITY OFTUK0LA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Replace Fire Station S4 Project No. 91680402
DESCRIPTION: As part o[ the City's Public Safety Plan, replace Fire Station 54.
The existing Fire Station 54is too small 0o house needed fire apparatus and equipment and is also seismically
JUSTIFICATION: unsound. In order to continue to provide fast response times, high quality service, and meet compliance with
state |mw. Fire Station 54 must bereplaced.
STATUS: Fire Station 54 has been added w the City's Public Safety Plan.
KoA|NT.|08PACT:
COMMENT: New project for 2O17'2O22C|P.
FINANCIAL Through sobmuteu
(in SOOO'sl 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
957
957
Land (R/W)
862
862
Const. Mgmt.
850
850
Construction
4,660
4,660
TOTALEXPENSES
01
01
01
01
862
1 957
1 5,510
1 01
01
7,329
FUND SOURCES
Awarded Grant
0
Public Safety Bond
6,471
6,471
Fire Impact Fees
0
Fire Impact Fees Expected
0
TOTAL SOURCES
0
01
01
01
862
957
1 5,510
1 01
01
7,329_
Site location to be determined.
oo/r - 0000cvpmumwmvemon Program 57
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Fire Apparatus & Equipment Project No. 91630401
DESCRIPTION: Fire trucks and fire equipment must be purchased on a regular basis. Funding this life/safety equipment via a
voter-approved bond guarantees that the Tukwila Fire Department is full funded for the life of the bond.
JUSTIFICATION: Safety and well-being of Tukwila citizens and visitors.
STATUS: Part of the City's Safety Plan
MAINT. IMPACT:
COMMENT: New project for 2017-2022 CIP.
FINANCIAL Through Estimated
tin onn,ni 2015 2016 2017 2019 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
0
Land (R/W)
0
Apparatus & Equip
1,084
1,474
3,276
1,309
2,104
2,349
18,336
29,932
Construction
0
TOTAL EXPENSES
0
1 01
1,084
1 1,474
1 3,276
1 1,309
1 2,104
1 2,349
1 18,336
1 29,932
FUND SOURCES
Awarded Grant
0
Public Safety Bond
4,501
6,484
82
14,115
25,182
Fire Impact Fees
0
Fire Impact Fees Expected
0
City Oper, Revenue
0
0
(3,417)
1,474
(3,208)
1,309
2,104
2,267
4,221
4,750
TOTAL SOURCES
0
0
1,084
1,474
3,276
1,309
1 2,104
2,349
1 18,336
1 29,932
Capital Equipment Purchases.
2017 - 2022 Capital Improvement Program 58
114
City of Tukwila
CAPITAL IMPROVEMENT PROGRAM
for
2017 -2022
CITY FACILITIES
306 Fund
CIP
Page # PROJECT TITLE
2017
2018
2019
2020
2021
2022
TOTAL
* *Other After Six
Sources Years
60 Public Works Shops
6,150
2,302
21,041
0
0
0
29,493
34,493 0
61 City Hall Facilities
0
0
0
0
0
0
0
0 22,185
Grand Total
6,150
2,302
21,041
0
0
0
0
0 22,185
Changes from 2015 to 2017 CIP:
Added new 306 Fund for City Facilities
60 Changed name from City Maintenance Facilitiy to Public Works Shops
61 Changed name from City Facilities to City Hall Facilities
2017 - 2022 Capital Improvement Program
59
9/28/2016
115
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Public Works Shops Project No. 91630601
EXPENSES
Construct a new City Public Works maintenance and operations center, combining all operational functions
DESCRIPTION:
at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage.
Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current
land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops,
JUSTIFICATION:
and George Long Shops to acquire the real estate to build an equipment operations center that meets current
codes.
STATUS:
Analyzing as part of the overall Public Safety Plan. Was formerly known as City Maintenance Facility.
MAINT. IMPACT:
Improves safety and efficiency for First Responders and maintenance operations.
100
Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will
COMMENT:
fund 50 % of the City Maintenance Facility with the other 50% funded by Streets, Facilities, & Equipment Rental.
FINANCIAL
Through Estimated
(in 1000's)
2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design /PM
150
2,302
100
2,552
Land (R/W)
6,000
6,000
Const. Mgmt.
0
Construction
20,941
20,941
TOTAL EXPENSES
1 0
0
6,150
1 2,302
1 21,041
1 01
01
01
01
29,493
FUND SOURCES
Enterprise Funds
14,746
14,746
Councilmatic Bond
14,747
14,747
Proposed Sale of Land
5,000
5,000
Mitigation Expected
0
City Oper. Revenue
0
0
(23,343)
2,302
21,041
(5,000)
0
0
0
(5,000)
TOTAL SOURCES
01
0
6,150
1 2,302
1 21,041
0
1 0
1 01
0
1 29,493
Site location to be determined.
2017 - 2022 Capital Improvement Program 60
116
CITY OFT0K0LA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT:
City Hall Facilities Project wz 91230201
All City facilities were analyzed to determine priorities with a needs analysis and the possibility
DESCRIPTION:
of combining existing structures. Second step prioritized those needs based on public safety with athird
step 0o determine prudent financing options.
�V�T|F|��TQN�
A|mm�aUChybuildings have stm�uro|and seismic uonoamofor public aa�� Existing faci|idosare located
'
throughout the City and could be consolidated for better function, use of space, and service to our citizens.
STATUS:
Adopt Fa�|h�uPlan hy2O1U.8mehngCommi�oemoommendedooun�|matio bonds to,enov�eChyHall
�
Campus. In 2017, CIP page only reflects City Hall, see separate pages for Justice Center & Public Works Shops.
MA|NT.|08PACT:
Improves public safety and efficiency for City operations.
COMMENT:
Scoping and analysis of all City facilities began in 2013 and included Police, Fire, and Public Works.
FINANCIAL Through Estimated
EXPENSES
Analysis
309
95
404
Design/PM
3,285
3,285
Const. Mgmt.
2,650
2,650
Construction
16,250
16,250
TOTAL EXPENSES
1 309
1 95
1 01
01
01
01
01
01
22,185
1 22,589
FUND SOURCES
Grant
0
Bond
22,185
22,185
Mitigation Expected
0
TOTAL SOURCES
309
95
1 01
01
01
01
01
01
22,185
1 22,589
onr - xoxoopmwmpmvemonPmomm
61
118