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HomeMy WebLinkAboutReg 2016-10-03 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ REGULAR MEETING ❖ Allan Ekberg, Mayor Counci /members: • :- Dennis Robertson • :- Verna Seal David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn Joe Duffie, Council President Kate Kruller • :- Thomas McLeod Monday, October 3, 2016; 7:00 PM • Ord #2510 • Res #1892 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL Presentation of Preliminary 2017 -2018 Biennial Budget. PRESENTATION Vicky Car /sen, Deputy Finance Director 3. PROCLAMATIONS a. A proclamation recognizing October as "Community Planning Month." Pg.1 b. A proclamation recognizing October as "Domestic Violence Awareness Pg.3 Month," and recognizing YWCA "Week Without Violence." 4. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 5. CONSENT a. Approval of Minutes: 9/19/16 (Regular) AGENDA b. Approval of Vouchers c. Accept turnover of street improvements and storm drainage system Pg.5 as part of the X Monarch, LLC, Macadam 7 -lot short plat. (Value of transferred assets is $72,172.50.) [Reviewed and forwarded to the Consent Agenda by the Transportation Committee on 9119116.] d. Authorize the Mayor to sign Supplement No. 1 to contract #16 -104 Pg.19 with KPG, Inc., for construction management services for the Crystal Springs Emergency Surface Water Repair Project in the amount of $39,905.11. [Reviewed and forwarded to the Consent Agenda by the Utilities Committee on 9127116.] 6. UNFINISHED a. Authorize the Mayor to sign Supplement No. 1 to contract #15 -116 Pg.35 BUSINESS with PACE Engineers, Inc., for the Andover Park East Water and Sewer Replacement Project in the amount of $55,096.32. Please refer to 9126116 C.O. W. packet. Q b. Authorize the Mayor to sign Supplement No. 5 to contract #14 -103 Pg.37 with KPG, Inc., for the South 144th Street Phase II Project in the amount of $78,250.38. Please refer to 9126116 C.O. W. packet. Q c. A resolution adopting a Charter for the Public Safety Bond Financial Pg.39 Oversight Committee. 7. NEW BUSINESS (continued...) REGULAR MEETING Monday, October 3, 2016 Page 2 S. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Pg.49 d. City Attorney e. Intergovernmental 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped (available at www.tukwilawa.gov) HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. CITIZEN COMMENTS At each Council meeting, citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work and live; and WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning requires public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories, and WHEREAS, the American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our settlements and environment; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of planning commissions and other citizen planners who have contributed their time and expertise to the improvement of the City of Tukwila; and WHEREAS, we recognize the many valuable contributions made by professional community planners and extend our heartfelt thanks for the continued commitment to public service by these professionals; NOW, THEREFORE, I Allan Ekberg, Mayor of the City of Tukwila, do hereby proclaim, the month of October 2016 as Community Planning Month in the City of Tukwila in conjunction with the celebration of National Community Planning Month. Signed this 3rd day of October, 2016. Allan Ekberg, Mayor 2 WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, domestic violence is an intentional pattern of behavior that is used by one person as a means to harm and take power and control over another person in the context of a dating, family, roommate or caretaker relationship. Domestic violence is a serious and widespread social problem in our nation, with approximately one third of all female homicide victims being killed by an intimate partner; and WHEREAS, domestic violence is an epidemic affecting all communities, regardless of age, socioeconomic status, educational background, race, ethnicity, religion, national origin, ability, sexual orientation, or gender; and WHEREAS, nearly 1 in 4 women and 1 in 7 men in the United States have suffered severe physical violence by an intimate partner and it has been estimated that every nine seconds a woman is beaten by her husband or boyfriend in this country with, in more than half those instances, children under the age of 12 are present; and WHEREAS, the City of Tukwila continues to work to improve the overall response to and the reduction of domestic violence in our region with awareness to the cultural differences in our community while still enforcing the law; NOW, THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, in honor of the women, children and men who are or have been victims, do hereby proclaim the month of October, 2016 to be Domestic Violence Awareness Month in the City of Tukwila, and join the YWCA in their annual observance of the YWCA Week Without Violence during the third week of October. I encourage everyone in our community to take an active role in supporting all victims so they can lead healthy lives safe from violent and abusive behavior. Presented this Yd day of October, 2016. Allan Ekberg, Mayor 0 COUNCIL AGENDA SYNOPSIS ---------------------------- - - - - -- Initial' Meetinga Date Prepared by 's review X�Wril review 10/03/16 &M ITEM INFORMATION ITEMNO. 5.C. CAS NUMB] 3R: STAFF SPONSOR: BOB GIBERSON ORIGINALAGI,NDADA'I1,1': 10/03/16 Ac;j.,,,NI)A ITEM TITLF, Turnover of Public Infrastructure from JK Monarch, LLC for the Macadam - 7 Lot Short Plat Improvements CATEGORY ❑ Discussion Mt ,g Date Z Motion Mt g Date 10103116 ❑ Resolution Mtg Date ❑ Ordinance Mt g Date ❑ BidAmard Mig Date ❑ Public Hearing Mtg Date R Other MI g Date SPONSOR ❑ Council []Major ❑ HR ❑ DCD ❑ Finance ❑ Eire ❑ IT ❑ P&R ❑ Police Z PW1' SPONSOR'S Accept turnover of street and storm drainage improvements from JK Monarch, LLC as part SUMMARY of the development of the Macadam - 7 Lot Short Plat located at 138xx Macadam Rd S. The infrastructure is valued at $72,172.50 and includes public sidewalk, curb, gutter, street paving, and storm drainage. Public Works staff inspected the facilities and all permits were signed off and are ready for turnover. Council is requested to accept infrastructure turnover from X Monarch, LLC. REVIEWED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/19/16 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT/ FUND SOURCE ExPENDITURt," REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: Value Of infrastructure is $72,172.50 MTG. DATE RECORD OF COUNCIL ACTION 10/03/16 MTG. DATE ATTACHMENTS 10/03/16 Informational Memorandum dated 09/16/16 Exhibits A through D; Maps Minutes from the Transportation Committee meeting of 9/19/16 N TO: FROM: BY: CC: DATE: City of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM Transportation Committee Bob Giberson, Public Works Director 40 David McPherson, PW Development Engineer Mayor Ekberg September 16, 2016 Allan Ekberg, Mayor SUBJECT: X Monarch, LLC (a.k.a.) Macadam — 7 Lot Short Plat at 138xx Macadam Rd S Public Works Development Permit No. PW14-0132 Turnover of Public Sidewalk, Curb, Gutter, Street Paving, and Storm Drainage ISSUE Accept turnover of public sidewalk, curb, gutter, street paving, and storm drainage system from JK Monarch, LLC. BACKGROUND The Macadam 7 Lot Short Plat infrastructure project is now complete. The public improvements have been constructed to City standards and inspected by the Public Works Inspector and is now ready for acceptance. Seven houses will be built under separate Building permits after final short plat approval. As a condition of Public Works Permit No. PW14-0132, JK Monarch, LLC has provided a Bill of Sale and granted a Public Storm Drainage Easement. JK Monarch, LLC has installed; 355 LF of curb and gutter, 1,773 SF of 5 foot wide concrete sidewalk, 350 SY of asphalt paving, 92 LF of 12-inch storm pipe (HDPE), 175 LF of 12-inch storm pipe (ADS), 164 LF of 96-inch wet vault/tank; 1 each flow restrictor/oil water separator, 3 each Type I catch basins, 3 each Type 11 — 54" catch basins, and all appurtenances. FISCAL IMPACT The value of the transferred assets from JK Monarch, LLC to the City is $72,172.50. RECOMMENDATION Council is being asked to accept the Bill of Sale and Public Storm Drainage Easement for a value of $72,172.50 from JK Monarch, LLC and consider this item on the Consent Agenda at the October 3, 2016 Regular Meeting. Attachments: Exhibit'A' - Vicinity Map Exhibit 'B' - Street and Storm Drainage System Depiction Map Exhibit 'C' - Public Storm Drainage Easement Depiction Map Exhibit 'D' - Aerial Photo of Site WAPW Eng\OTHER\Laurie WOO* Memo Macadam spi 091316 gi.docx 11 Rl EXHIBIT `A' MACADAM - 7 LOT SHORT PLAT 138xx MACADAM RD. SOUTH INFRASTRUCTURE TURNOVER STREET, SIDEWALK, & STORM DRAINAGE PW14 -0132 / L13 -029 VICINITY MAP NOT TO SCALE. 10 EXHIBIT `B' MACADAM - 7 LOT SHORT PLAT 138xx MACADAM RD. SOUTH INFRASTRUCTURE TURNOVER STREET, SIDEWALK, & STORM DRAINAGE PW14 -01.32 /1,13-029 11 12 EXHIBIT `C' DEPICTION OF PUBLIC STORM DRAINAGE EASEMENT •s - - / •s .,y ps 3p,F CCU se ss LOT 1� - PUBLIC E pPZ�pSE STORM 12 EASEMENT L tip; h LOT 2 ti.<9 0 °' T.P.O.B. —� \ \ ~, L7 r 6.' N100ti ¢• �6 PUBLIC STORM EASEMENT �e0e sc ",� o �y § LOT 3 PUBLIC STORM NOTE #1 EASEMENT 9 \ A -% LOT 4 \ � , 01 PAM \ 10' BUILDING -�+ ✓gO��F�E\ NOTE \ SETBACK 4 SLOT 5 vJ9 c) \ PRIVATE ' N _ STORM ' n O� \ EASEMENT 1 \u� LOT 6 \ \\ NT, X10 �0 NOTE 1� 10 #1 4_ ti9 ti\ NTS ®PUBLIC STORM DRAINAGE EASEMENT LOT 7 13 14 15 17 Transportation Committee Minutes ................................................................................. ............................... September 19, 2416 associated with signage, mirror hanger permits, and enforcement. The City could also pursue an agreement with King County Metro to reinstate the lease of the small lot with funding paid by the City, again at up to $20,000 per year. Councilmember Quinn asked that staff investigate the possibility of providing parking spaces at Foster Golf Links, potentially sectioning off an area and charging a fee for use. These spaces could also be resident -only. The Committee requested additional information on this proposal and indicated a desire to reconsider the other option for the City to lease the small lot if Foster Golf parking proves unfeasible. RETURN TO COMMITTEE. D. Update on Parking at Sound Transit Light Rail Station Staff provided the Committee with an update on the Settlement Agreement with Sound Transit regarding parking at the Tukwila International Boulevard Light Rail Station. Per the Settlement Agreement, Sound Transit is required to monitor parking usage and offsite impacts retatingto the Station, including the submission of parking studies to the City. Thelastupdate was in April 2016, and others are due in October 2016, April 2017, and September 2017. The requirement to provide additional parking at TIB was deferred to December 31, 2017 and will be based upon results in the last study as well as impacts from the new station at South 200th St. The Angle Lake Station will open on September 24, 2016 and include 1,120 parking spaces. Councilmember Seal mentioned that traffic control at the TIB Station has been very inadequate on game and event days. INFORMATION ONLY. E. Turnover of Public Infrastructure: 138xx Macadam Road South Staff is seeking Council approval to accept the Bill of Sale and Public Storm Drainage Easement for a value of $72,172.50 from JK Monarch, LLC. This represents a turnover of public sidewalk, curb, gutter, street paving, and storm drainage system for the Macadam 7 Lot Short Plat infrastructure project, in which seven houses will be built. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 3, 2016 REGULAR CONSENT AGENDA. F. Proposed 2017 -2018 Biennial Budget - Residential and Arterial Streets The Committee continued its review of the proposed 2017 -2018 budget for the Residential (103 Fund) and Arterial (104 Fund) Streets, including discussion of the high costs of undergrounding certain projects and the possibility for savings that could be directed to other projects or more safety features. Staff responded that the last adopted CIP included Council direction for undergrounding on 42nd and 53rd and the projects have been so designed and incorporated into this balanced budget proposal. Finance staff distributed a chart indicating General Fund debt service if the two bond proposals are adopted. The Committee discussed that the bond debt will have to be considered with the entire budget and the City's overall debt. DISCUSSION ONLY. FORWARD TO COMMITTEE OF THE WHOLE. III. SCATBd No report was given. 17 IN COUNCIL AGENDA SYNOPSIS ---------------------------- - - - - -- Initial r Meetin ,g Date Prepared by j M I ayors review Council revie2v 10/01116 BG4KJ AVIIUC- F-1 Ordinance -Alt ,g Date EI Bid Axard Mtg Date ❑ Public Hearing Mtg Date V SPONSOR ❑ Council [:] Mayor ❑ HR E]DCD E]Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PV SPONSOR'S KPG, Inc. is currently the design consultant for the Crystal Springs Emergency Surface SUMMARY Water Repair Project with Contract No. 16-104. The construction bid was awarded to Hoffman Construction on September 19, 2016. Council is being asked to approve Supplemental Agreement No. 1 with KPG for construction management support during the construction phase in the amount of $39,905.11. REVIEWED BY ❑ cow Mtg- F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/27/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $39,905.11 $80,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 82, 2015 CIP) Comments: 2016 Small Drainage Program 1111 =1 kh I I'Ll I Mel ;I Ai F-1111 I ME ITEMNO. 5.D. I We, STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 10/01/16 AGENDA ITEM TITLE Crystal Springs Emergency Surface Water Repair Supplemental Agreement No. 1 with KPG for Construction Management CATEGORY [:] Discussion Mtg Date ❑ Motion Mtg Date 10101116 FlResolution Mtg Date F-1 Ordinance -Alt ,g Date EI Bid Axard Mtg Date ❑ Public Hearing Mtg Date E]Other Mtg Date SPONSOR ❑ Council [:] Mayor ❑ HR E]DCD E]Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PV SPONSOR'S KPG, Inc. is currently the design consultant for the Crystal Springs Emergency Surface SUMMARY Water Repair Project with Contract No. 16-104. The construction bid was awarded to Hoffman Construction on September 19, 2016. Council is being asked to approve Supplemental Agreement No. 1 with KPG for construction management support during the construction phase in the amount of $39,905.11. REVIEWED BY ❑ cow Mtg- F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/27/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $39,905.11 $80,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 82, 2015 CIP) Comments: 2016 Small Drainage Program MTG. DATE RECORD OF COUNCIL ACTION 10/01/16 MTG. DATE ATTACHMENTS 10/01/16 Informational Memorandum dated 09/23/16 Consultant Selection Scoring Matrix Page 82, 2015 CIP KPG Supplement No. 1 to Contract No. 16-104 Minutes from the Utilities Committee meeting of 09/27/16 We, 20 City of Tukwila Allan Ekberg, Mayor TO: Utilities Committee FROM: Bob Giberson, Public Works Director 10 BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: September 23, 2016 SUBJECT: 'Crystal Springs Emergency Surface Water Repair Project No. 91641206, Contract No. 16-104 Supplemental Agreement No. 1 for Construction Management Services ISSUE Approve Supplemental Agreement No. 1 with KPG, Inc. (KPG) to provide construction management services for the Crystal Springs Emergency Surface Water Repair project. BACKGROUND Three engineering firms were evaluated to provide construction management services for the Crystal Springs Emergency Repair Project (see attached scoring and selection matrix). Each of the consulting firms evaluated were well qualified with expertise in construction management; however, KPG possesses the best overall knowledge and understanding of the City's construction requirements and the project design. KPG has provided design and construction management services for numerous City projects as well as prepared the design for this project DISCUSSION KPG provided and staff has reviewed a contract supplement, scope of work, and fee estimate for construction management services for the Crystal Springs Emergency Surface Water Repair for $39,905.11. Council awarded the construction contract to Hoffman Construction on September 19, 2016. FISCAL IMPACT Funding is proposed from the 2016 Annual Small Drainage Program, as only one bid that was over budget was received and rejected by Council by Resolution 1886. Construction Management Sup No. 1 RECOMMENDATION Sup. No. 1 - CM 2016 Bud-get (SDP) $39,905.11 $80,000.00 Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 16-104 for construction management services with KPG, Inc. for the Crystal Springs Emergency Surface Water Repair in the amount of $39,905.11 and consider this item on the Consent Agenda at the October 3, 2016 Regular Meeting. Attachments: Consultant Selection Scoring Matrix CIP Page 82, 2015 CIP KPG Supplement No. 1, Scope of Work and Fee Estimate WAPW Eng\PROJECTS\A- DR Projects\Crystal Springs Emergency Surface Water Repair (91641206)\CM SelectiomInfo Memo CM KPG Sup #1 092316.doex 21 22 •Oul °JdM CO M C) M CO CY � i I co M I N XI4OtUBJBd N N ti M N N 1 1! I M I (D O I a) M 8}B { IDOSSd PUB SIJJBI N N M I N I N CO co, co t6 1 I I � CL c O CD -0 V I -0 O d r �( LL CL C: ^!i p U U L C a) co O O O °> i- O � VJ fl% { L O O OU 0-0 � C w V n�1 i ti o Cc: o io 0 s c U > bb [� p! III M O �,, III a) pC a) O O v —0 o E X'> a `= N co: O Q cl V U p V O C CL I �_ O Y ID bb Q v ° cci ,� U N °—''°' c ; .. p a) ID +=i O .c: ' 'G r. C� N i N N p o � m U U a) 31 A O N ,_ (1) 13 '>v res 3� of o U ° U/1 v c U X CL CL c C) E O O N f6 a L v = a) a) a) ., O p O In m N N (U c a) U % LL U U) (/) (n () CL m -a 23 � FINANCIAL Through Estimated EXPENSES CITY OF TUhWLA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Annual Small Drainage Program Project No. Varies DESCRIPTION: Select, design, and construct small drainage projects throughout the City. Pmvidedminagoconauionofor emiodnQ/onguingdminagepmb|emoihmuQkout theChy.inu|udingou|ve� J��T|F|�AT|�N' ' replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MA|0T.|MPACT: Reduces maintenance. 80 Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School IS 150th St). Grants from State 80 Municipal Gtormwoter Capacity Grants. � FINANCIAL Through Estimated EXPENSES Design 60 80 80 80 80 80 80 80 620 Const. Mgmt. 70 80 80 80 80 80 80 80 630 Construction 279 270 325 525 525 525 525 525 525 4,024 TOTAL EXPENSES 409 270 485 685 685 685 685 685 685 5,274 FUND SOURCES Awarded Grant 50 50 100 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 409 220 485 635 685 685 685 685 685 5,174 TOTAL SOURCES 409 270 485 685 685 685 685 615 185 5,274 82 20,5-20oVCopdo Improvement Program SUPPLEMENTAL AGREEMENT NO. 1 AGREEMENT NO. 16 -104 PROJECT NO. 916412061 City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: Crystal Springs Emergency Surface Water Repair — Construction Services This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 26th day of August, 2016. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide construction services in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $39,905. 11 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $99,884.79 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of 2016. _ •"• 10 CITY OF TUKWILA Allan Ekberg Mayor Attested: Christy O' Flaherty, City Clerk KPG, INC. Nelson Davis, P.E. Principal 25 26 EXHIBITA Construction Management Services Scope of Work September 19, 2016 City of Tukwila — Crystal Springs Emergency Surface Water Repairs This work will provide construction management services for the construction contract to complete the City of Tukwila — Crystal Springs Emergency Surface Water Repair Project. These services will include design support, project management, inspection, materials testing, and contract administration during the construction of the project, as detailed below. KPG ( "Consultant ") will provide to the City of Tukwila ( "City ") construction management services for the project. A detailed scope for the Contract follows: I. INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. General Assumptions: • The proposed project team will include one part -time documentation control specialist, a part -time project engineer, a full -time inspector, sub - consultants to provide services for materials testing and observation of sinkhole compaction, and other supporting tasks as deemed necessary. • The level of service is based on a construction project duration of approximately 25 working days. • KPG estimates a total project duration of 45 working days (9 weeks) including preconstruction service, construction services, and project closeout. No suspensions or stop work periods are anticipated during this duration. • It is anticipated that the City will review and execute the insurance, bonds, and the Construction Contract. • The design engineers from KPG will be available during construction to answer questions during construction and review RAM's, shop drawings, and answer RFI's that require a level of engineering expertise outside of the capabilities of the Consultant. • Services will be performed in accordance with the Contract plans & special provisions, and City engineering standards. Crystal Springs Emergency Repair Page 2 of 7 KPG Construction Management Services Project Number 16001A Scope of Work 9119116 27 EXHIBIT A II. SCOPE OF WORK The objective and purpose of this Construction Management Services Agreement is for the Consultant to successfully deliver the construction of the Project to the City by ensuring that the improvements are constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that all of the required Project documentation is accounted for. TASK 1— MANAGEMENT /COORDINATION /ADMINISTRATION Provide overall project management, coordination with the City, monthly progress reports, and invoicing. This effort will include the following elements. • Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. • Review monthly expenditures and CM team scope activities. Prepare and submit project progress letters to the City along with invoices describing CM services provided each month. Prepare and submit reporting required by funding source(s), if any. Deliverables • Monthly invoices and progress reports TASK 2 — PRECONSTRUCTION SERVICES 2.1 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City's offices. The Consultant's project manager, project engineer, inspector, and document control specialist will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre - construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, issues with utilities, unusual conditions, Federal, State, and local requirements and any other items that will result in better project understanding among the parties involved. Deliverables • Preconstruction conference agenda with meeting minutes TASK 3 — CONSTRUCTION SERVICES - FIELD 3.1 On -site Observation: The Consultant shall provide the services of one full time inspector during construction activities and other tasks necessary to monitor the progress of the work. Construction staff shall oversee the following items of work, on theproject site, and will observe the technical progress of the construction, including providing day -to -day contact with the Contractor and the City. Field inspection staff will perform the following duties as a matter of their daily activities: i. Observe technical conduct of the construction, including providing day -to -day contact Crystal Springs Emergency Repair Page 3 of 7 KPG Construction Management Services Project Number 16001A Scope of Work 9119116 EXHIBITA with construction contractor, City, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Sections 1 -05.1 and 1 -05.2 of the Standard Specifications. ii. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes, and notify construction contractor of noncompliance. Advise the City of any non - conforming work observed during site visits. iii. Document all material delivered to the job site in accordance with the contract documents. iv. Prepare daily inspection reports, recording the construction contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. V. Interpret Contract Documents in coordination with the City and KPG. vi. Resolve questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. vii. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. viii. Collect and calculate delivery tickets and salesman's daily reports of aggregate. All tickets will be initialed with correct bid item and stationing identified (Construction Manual 10 -2). ix. Attend and actively participate in regular on -site weekly construction meetings. X. Take periodic digital photographs during the course of construction, and record locations. xi. Prepare monthly requests for payment, review with the City, contractor and approve as permitted. Utilize City provided format for pay estimates, or Consultant format. xii. Process and track all certified payroll per State Prevailing Wage Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls submitted thereafter. Tracking payroll each week. xiii. Prepare and issue weekly statement of working day report each week. xiv. Process / Approve all required subcontractor documentation. Request to Sublets will be verified and logged. This includes checking System Award Management System (SAMS), verifying business licensing, reviewing insurance xv. Punch list. Upon substantial completion of work, coordinate with the Client to prepare a 'punch list' of items to be completed or corrected. Coordinate final inspection with those the City. A punchlist and Certificate of Substantial Completion will be prepared by the Consultant and issued by the City. 3.2 Materials Testing: Coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and address deficiencies. Frequency of testing shall be determined by the inspector. A geotechnical subconsultant will be on site to monitor compaction of the sinkhole area. Assumptions: Crystal Springs Emergency Repair Page 4 of 7 KPG Construction Management Services Project Number 16001A Scope of Work 9119116 29 EXHIBIT A • Consultant will provide observation services for the days /hours that the contractor's personnel are on -site. • Consultant will provide qualified personnel for inspection of all bid item work. • The Consultant's monitoring of the construction contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non - conforming work, and pursue the other remedies in the interests of the City, as detailed in the Contract Documents, The Consultant cannot guarantee the construction contractors' performance, and it is understood that Consultant shall assume no responsibility for: proper construction means, methods, techniques; project site safety, safety precautions or programs; or for the failure of any other entity to perform its work in accordance with laws, contracts, regulations, or City's expectations. Deliverables • Daily Construction Reports with project photos — submitted on a weekly basis • Punch List, Certificate of Substantial Completion • Review test reports for compliance TASK 4 — RECORD DRAWINGS AND CLOSEOUT 4.1 Record Drawings: Review record drawings prepared by the Contractor, and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be verified for completeness and supplemented with inspection information. The Consultant will provide the marked up plan sheets with both the contractors and inspectors as -built information as well as CAD revisions. 4.2 Physical Completion Letter: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that City and /or Utilities accept the project. 4.3 Project Closeout: Transfer all project documents to the City for permanent storage. • Schedule review comments • As -built schedule • Meeting agendas and notes • Monthly Pay Estimates • Subcontractor Packets • Physical Completion Letter • Final Project Documents Crystal Springs Emergency Repair Page 5 of 7 KPG Construction Management Services Project Number 16001A Scope of Work 9119116 30 HOUR AND FEE ESTIMATE Project: City of Tukwila Crystal Springs Emergency Surface Water Repair Supplement No. 1 - Construction Services EXHIBIT B KPG • Architecture • Landscape Architecture • Civil Engineering • Task Description Labor Hour Estimate Total Fee Project Manager $ 162.12 Senior Engineer $ 125.72 Project Engineer $ 109.38 Design Engineer $ 94.29 CAD Technician $ 81.72 Const Inspector $ 112.44 Survey Crew $ 143.82 Senior Admin $ 106.87 Office Admin $ 91.52 Fee Task 1 - Crvstal Springs Emergency Surface Water Repair 1.1 ManagementlCoordination /Administration 2 0 0 0 0 0 0 0 4 $ 690.33 1.2 Preconstruction Services 2 0 0 4 0 16 0 0 8 $ 3,232.64 1.3 Construction Services 4 0 0 40 0 200 0 0 40 $ 30,569.23 1.4 Record Drawings /Closeout 0 11111111111111=11111111 IIMIIIIIIIIIIIIIIIIIIIIIIIIMIIIIIIIIMIIIIIIIIIIIIIIIIM 0 0 - 8 - 4 - 8 -- 0 - 0 MIMI 8 - - $ 2,712.91 $ 400.00 $ 300.00 Reimbursable - Mileage Reimbursable - Reproduction Reimbursable - Material Testing allowance MIIIIIIIIIIIIIIII 11.111.1111111111.111M1 - MIMI $ 1,000.00 Reimbursable - Geotechnical review of sinkhole 11111111111111111.11111111MMI11111111 -- MIIII $ 1,000.00 Task 1 Total 8 0 0 52 4 224 0 0 60 39,905.11 Total Estimated Fee: $ 39,905.11 9/19/2016 32 City of Council City • UTILITIES COMMITTEE Meeting Minutes September 27, 2016 —5.30 P.M. —Foster Conference Room, 630o Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: Bob Giberson, Robin Tischmak, Ryan Larson, Pat Brodin, Greg Villanueva, Gail Labanara, and Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 P.M. I. PRESENTATIONS II. BUSINESS AGENDA A. Supplemental Agreement: Crystal Springs Emergency Surface Water Repair Staff is seeking Council approval of Supplemental Agreement No. 1 to Contract No. 16 -104 in the amount of $39,905.11 with KPG, Inc. for construction management services for the Crystal Springs Emergency Surface Water Repair project. KPG was selected from three firms due to experience with the City and the project design. Funds will come from the 2016 Annual Small Drainage Program. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 1, 2o16 REGULAR CONSENT AGENDA. B. Amendments to Tukwila Municipal Code Title 16, Grading The City's current National Pollutant Discharge Elimination System (NPDES) permit requires the City make Low. Impact Development (LID) techniques the preferred and common approach to development and redevelopment. Significant amendments are proposed to Title 16, Grading, of the Tukwila Municipal Code to be consistent with the changes made by the Department of Ecology's requirements . Changes are proposed in the areas of permit applications, erosion and sediment control, standards, inspections and hazard damage. Because the November 15, 2016 meeting will likely be cancelled, the Committee agreed that the draft ordinance including the amendments can go directly to the Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28,2o16 COMMITTEE OF THE WHOLE. 33 34 COUNCIL AGENDA S nifials Meetiq Date Pre bared bv Ma review Council review 09/26/16 BG F1 Resolution Mt ,g Date n Ordinance Mt g Date 10/03/16 BG ❑ Other At g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PW' SPONSOR'S This Supplemental Agreement No. 1 with PACE Engineers is for additional design and SUMMARY construction management services for the Andover Park East Water and Sewer Replacement Project. Additional design was needed for ADA sidewalk ramps and construction management services will include on-call services during construction. Council is being asked to approve Supplemental Agreement No. 1 to Contract #15-116 with PACE Engineers for $55,096.32. RExii,"wi,"D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte Z Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/13/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMFITE'E Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE Expi.;NDITURL,, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $55,096.32 $107,106.16 $0.00 Fund Source: 401 WATER &402 SEWER (PAGES 60 &77, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26/16 ITEM INFORMATION ITEMNO. CAS NUMBFIR: STAFF SPONSOR: BOB GIBERSON I ORIG INA], AGE'NDA DA-FE.: 09/26/16 AGENDA I'rim TI'T'LE Andover Park East Water and Sewer Replacement Project Supplemental Agreement No. 1 with PACE Engineers CXI'E'GORY F-1 Discussion ,Alt ,g Date Z Motion Mt ,g Date 10103116 F1 Resolution Mt ,g Date n Ordinance Mt g Date F-1 BidAward Mi g Date [:] PublicHexin ,g Mt g Date ❑ Other At g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PW' SPONSOR'S This Supplemental Agreement No. 1 with PACE Engineers is for additional design and SUMMARY construction management services for the Andover Park East Water and Sewer Replacement Project. Additional design was needed for ADA sidewalk ramps and construction management services will include on-call services during construction. Council is being asked to approve Supplemental Agreement No. 1 to Contract #15-116 with PACE Engineers for $55,096.32. RExii,"wi,"D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte Z Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/13/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMFITE'E Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE Expi.;NDITURL,, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $55,096.32 $107,106.16 $0.00 Fund Source: 401 WATER &402 SEWER (PAGES 60 &77, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26/16 Forward to next Regular M eting 10/03/16 MTG. DATE ATTACHMENTS 09/26/16 Informational Memorandum dated 09109/16 APE Water & Sewer CIP pages 60 & 77, Proposed 2017 PACE Engineers Supplemental Agreement No. 1 to Contract #15-116 Minutes from the Utilities Committee meeting of 9/13/16 10/03/16 No attachments 35 36 COUNCIL A SYNOPSIS Meeting Date Pre,pa re d b yor s review re= 09/26/16 B G, E] Resolution Mtg Date r-1 Ordinance M1 ,g Date 10/03/16 BG ,Ma 1 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance DFire ❑ IT ❑ P&R ❑ Police N PW' SPONSOR'S This Supplemental Agreement No. 5 with KPG is for additional design work and rebidding SUMMARY of the South 144th St Phase II Project. Additional design will incorporate cost saving measures as well as contract coordination with Tukwila Village and Seattle City Light. Council is being asked to approve Supplemental Agreement No. 5 to Contract #14-103 with KPG for $78,250.38. REVIEWED BY [:] cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/19/16 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMIT -fEEUnanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE Ri,,,QUIRI-,,D AMOUNT BUDGETED APPROPRIATION REQUIRED $78,250.38 $1,607,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGES 14, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26116 ITEM INFORMATION ITEM NO. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 09/26/16 AGENDA ITEM Trrj,i South 144th St Phase II Project (42nd Ave S to Tukwila Int'l Blvd) Supplemental Agreement No. 5 with KPG CATEGORY Z Discussion Mtg Date 09126116 Z Motion Mtg Date 10103116 E] Resolution Mtg Date r-1 Ordinance M1 ,g Date F-1 BidAward Aft ,g Date F-1 Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance DFire ❑ IT ❑ P&R ❑ Police N PW' SPONSOR'S This Supplemental Agreement No. 5 with KPG is for additional design work and rebidding SUMMARY of the South 144th St Phase II Project. Additional design will incorporate cost saving measures as well as contract coordination with Tukwila Village and Seattle City Light. Council is being asked to approve Supplemental Agreement No. 5 to Contract #14-103 with KPG for $78,250.38. REVIEWED BY [:] cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/19/16 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMIT -fEEUnanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE Ri,,,QUIRI-,,D AMOUNT BUDGETED APPROPRIATION REQUIRED $78,250.38 $1,607,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGES 14, PROPOSED 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/26116 Forward to next Regular Meeting 10/03/16 MTG.DATEI ATTACHMENTS 09/26/16 Informational Memorandum dated 09/16/16 KPG Supplemental Agreement No. 5 to Contract #14-103 S 144 th St Phase 11 CIP page 14, Proposed 2017 Minutes from the Transportation Committee meeting of 9/19/16 10/03/16 No attachments 27-5 W.* COUNCIL AGENDA S Ildh'aly Meeting Prepared by Ma or's review -&j/ review Clu 09/26/16 LH E Resolution All g Dale 1013116 ❑ Ordinance M/� Dale 10/03/16 LH ❑ Other M1 ,g Date at= SPONSOR'S On August 1, 2016 the City Council placed the Public Safety Plan bond proposition on the summ,\Ry November ballot. Ordinance 2509 also included a provision to establish a Bond Financial Oversight Committee should the ballot measure be approved by voters. This proposed resolution adopts a Charter to be used as the framework for the Financial Oversight Committee. Rj;Nji?WED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 9/20/16 COMMIT ITH-," CHAIR: SEAL RECOMMENDATIONS: SPONSoR /Ai)mlN. Commrrrj"]3 COST IMPACT / FUND SOURCE E,xi)j3NDITURJ.," RHIQUIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Cominems.- MTG. DATE RECORD OF COUNCIL ACTION 9/26/16 ITEM INFORMATION ITEM NO. 6.C. 39 SPONSOR: LAUREL HumPHREY �ORI(',INz\],A(,,13NI)ADA-1'1,,: 9/26/16 ITEIMITI'Ll," A resolution to adopt a charter for the Public Safety Plan Bond Financial Oversight Committee. Cxrf,'(,.oizy M Discussion A111 ,g Dale 9126116 ❑ Motion 11�g Date E Resolution All g Dale 1013116 ❑ Ordinance M/� Dale F-1 BidAxard NP Dale [:] Pubfi6-.Heafing Mi g Dale ❑ Other M1 ,g Date SPONSOR Counil [:] Mayor [:] HR ❑ DCD [:] Finance ❑ Fire ❑ IT ❑ P&R [:] Pofit-e [:] PWI SPONSOR'S On August 1, 2016 the City Council placed the Public Safety Plan bond proposition on the summ,\Ry November ballot. Ordinance 2509 also included a provision to establish a Bond Financial Oversight Committee should the ballot measure be approved by voters. This proposed resolution adopts a Charter to be used as the framework for the Financial Oversight Committee. Rj;Nji?WED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 9/20/16 COMMIT ITH-," CHAIR: SEAL RECOMMENDATIONS: SPONSoR /Ai)mlN. Commrrrj"]3 COST IMPACT / FUND SOURCE E,xi)j3NDITURJ.," RHIQUIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Cominems.- MTG. DATE RECORD OF COUNCIL ACTION 9/26/16 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 9/26/16 Informational Memorandum dated 9/13/16 (Charter amended after FS) Draft Resolution Proposed Charter Boards and Application Form Excerpt from 8/1/16 Regular Meeting Minutes Minutes from the Finance and Safety Committee meeting of 9/20/16 10/3/16 lResolution in final form 39 m Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A CHARTER FOR THE PUBLIC SAFETY BOND FINANCIAL OVERSIGHT COMMITTEE. WHEREAS, the City Council has determined that it is in the best interest of the City to implement its Public Safety Plan, which includes a voter-approved bond to replace three seismically-deficient fire stations, guarantee funding for critical fire apparatus and equipment, and construct a justice center to house the Police Department and the Municipal Court; and WHEREAS, on August 1, 2016, the City Council adopted Ordinance No. 2509, providing for submission to the voters of the City on November 8, 2016, a proposition authorizing the issuance of general obligation bonds for the purpose of paying a portion of the cost of the Public Safety Plan; and WHEREAS, outreach on the proposed Public Safety Plan revealed significant community support for public safety staff and funding, along with a desire for an independent oversight mechanism; and WHEREAS, oversight of the City's finances is the ultimate responsibility of the City Council, given to them by the voters of the City of Tukwila, as set forth by State law and no independent oversight committee can supersede that fiscal authority; and WHEREAS, in response to direction from the community the City Council desires to establish an additional mechanism that will increase accountability, transparency and public confidence that funds will be spent as stated; and WHEREAS, Ordinance No. 2509 provides for the establishment of a Financial Oversight Committee should the Public Safety Plan ballot proposition be approved by the qualified voters of the City of Tukwila; and W:\Word Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-27-16 LH:bjs Page 1 of 2 41 WHEREAS, if the ballot proposition submitted by Ordinance No. 2509 is approved by the qualified voters of the City of Tukwila on November 8, 2016, the Council desires to have in place a framework for appointing an independent oversight committee within six months; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council is dedicated to accountability and transparency in the expenditure of bond proceeds and adopts a Charter for the Public Safety Bond Financial Oversight Committee (attached as Attachment A) to be effective December 1, 2016 should the Public Safety Bond ballot measure be approved by voters at the November 8, 2016 General Election. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 7 2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney Attachment A: Charter of the Public Safety Bond Financial Oversight Committee WAWord Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-27-16 Page 2 of 2 LH:bjs 42 AMANAN of the City of Tukwila Public Safety Bond Financial Oversight Committee Adopted by Resolution No. 43 (1)CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 1. Background — Public Safety Bond On November 8, 2016, voters of Tukwila will be asked to approve issuance of general obligation bonds not to exceed $77,385,000 to pay for: • Replacement of three seismically - deficient fire stations (Stations 51, 52 and 54) • Guaranteed funding for fire equipment and apparatus for the life of the 20-year bond Construction of a Justice Center to house the Tukwila Police Department and Municipal Court. 2. Charter Purpose Pursuant to Ordinance No. 2509 the City Council will appoint a Public Safety Bond Financial Oversight Committee within six months if the ballot proposition is approved by the qualified voters of Tukwila at the November 8, 2016 election. The purpose of this Charter is to serve as the framework for the Financial Oversight Committee ("Committee"). The City Council may amend this Charter as necessary or appropriate. 3. Committee Purpose As the City's legislative body, oversight and control of the City's finances is the responsibility of the City Council, all seven of whom are held accountable by Tukwila voters. The purpose of this Committee is not to supersede the fiduciary authority of the Council, but to independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds. The Committee shall review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond, and shall report at least semi-annually to the City Council and the public on the same. The Committee will help ensure that the community remains informed about new public safety construction projects. The Committee will not be engaged in facility design or construction oversight. 4. Committee Responsibilities • Review periodic reports provided by the City regarding status of construction projects, bond expenditures, project schedules, and timelines of bond projects. • Verify effective and efficient use of bond proceeds and compliance with the purposes of the Public Safety Bond. • Review efforts by the City to maximize bond revenues by balancing best value, quality, and efficiency in meeting the City's goals and priorities. • Review copies of all other bond reports provided by the City or requested by the Committee. Page 2 of 5 Ell (continued...) (1)CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 4. Committee Responsibilities (cont.) • Review copies of any performance or financial audits of the City's bond programs to ensure that appropriate action is being taken to remediate any identified deficiencies. • Prepare and communicate findings and recommendations for improvement via a periodic (at least semi-annually) independent report to the City Council and the public. • Review this Charter annually and recommend revisions to the City Council. • Approve Committee meeting minutes. • Approve reports and other Committee communications. 5. Committee Structure and Membership The Committee shall include 5 members comprising 2 residents, 2 members from the business community, and 1 at-large member. The City Council will appoint all members of the Committee. Members shall serve for terms of two years without compensation, although in order to have staggered terms, 1 resident and 1 business representative will initially be appointed for three years and thereafter all terms of appointment will be for two years. Members may be reappointed for additional terms. No employee or official of the City of Tukwila shall be appointed to the Committee. No vendor, contractor, or consultant of the City of Tukwila who is in any way involved in the public safety construction projects shall be appointed to the Committee. The Committee shall continue in existence for the economic life of the Public Safety Bond. 6. Appointment Process The City will advertise broadly the opportunity to serve on the Committee. Interested individuals may apply by completing the City's Boards and Commissions application form available on the City website. Applications will be reviewed by a standing Committee of the City Council which will make a recommendation to the Committee of the Whole. Volunteers for City Boards, Commissions, and Committees are subject to a background check. Page 3 of 5 45 (1)CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 7. Bylaws The Committee shall adopt bylaws regarding its internal organization, including the following: • A provision for electing a Chair and a Vice-Chair, as well as any other officers deemed necessary by the Committee. • All meetings will be open to the general public. • A majority of active members shall constitute a quorum. • Reports and/or recommendations to the City Council must be approved by a majority of active members of the Committee. • Written minutes of all meetings of the Committee shall be composed. 8. Meetings The Committee shall determine its meeting schedule according to the flow of information to evaluate, no fewer than two times per year. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, the Committee shall define the member as inactive and inform the Council of its action. 9. City Support The City will provide the Committee with reasonable technical and administrative assistance, including: • Provision of timely reports that will describe proposed projects, costs, contingency, and schedule. • Provision of other documents such as financial statements, investment reports, contracts, budget amendments, bid awards, or other reports requested by the Committee. • Provision of a meeting room. • Provision of space on the City website and Digital Records Center for public access to agendas, minutes, reports, and any other relevant information. • Preparation and distribution of meeting agendas and minutes. Page 4 of 5 M. (1)CHARTER of the City of Tukwila Public Safety Bond Financial Oversight Committee 10. Ethics Policy Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code of Ethics for Employees and Appointed Officials. The Committee serves the general interest of the public and not any personal or special interest. Committee members are required to sign a conflict of interest statement and to disclose any potential conflicts that may arise in the course of their service. 11. Member Termination The City Council retains the right to remove a Committee member for specific reasons such as, but not limited to: • The member has been declared inactive due to missing two or more meetings without cause. • The member has been found to violate a provision of the Code of Ethics (TMC Chapter 2.95). If a member is removed from the Committee, the community will be notified of the vacancy and the City Council will appoint another qualified person to the Committee per the process outlined in Section 6 of this Charter. Page 5 of 5 EYA l Mayor Cit of Tukwila Allan ,x Ya Mayor's 1 David Cline, City Administrator The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: September 28, 2016 SUBJECT: Report for October 3, 2016 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Affordable Housing: On September 26 Mayor Ekberg attended a regional meeting hosted by the City of Auburn to discuss how South King County Cities can partner together to address affordable housing needs. Later in the week Rachel Bianchi, Communications and Government Relations Manager attended the 2016 Housing Summit sponsored by the Master Builders Association. • Airport 101: Mayor Ekberg, Council President Duff ie and Councilmember McLeod attended Airport sos sponsored by the Port of Seattle. They had the opportunity to meet Lance Lyttle, the airport's new managing director and learn about upcoming projects including the new International Arrival Facility and master planning efforts, and toured the airport including a visit to the south satellite's U.S. Customs Area. • Economic Development Council of Seattle /King CouM: Economic development staff attended the Economic Development Council of Seattle /King County's quarterly board meeting, which was held at Starfire in Tukwila. The main topic was a panel discussion on development in South King County. Dave Sabey, President of Sabey Corporation in Tukwila, was one of the panelists. • King County Aerospace Alliance: Economic development staff attended the King County Aerospace Alliance meeting held at the University of Washington. Representatives from the University of Washington and Washington State University spoke about the programs offered at their schools that prepare students for careers in aerospace. • Community Connector's Training: Communications and Government Relations and Emergency Management staff provided training to the City's Community Connectors on disaster preparedness, including how to make a plan and build an emergency kit. The Connectors will now go out into their communities and train ten people each — including one community /organizational leader — on disaster preparedness and emergency kit building. We, City Administrator's Report September 28, 2016 Page 2 • Regional Transit Committee Meeting: Community Development staff attended the September 21 Regional Transit Committee (RTC) Meeting with Councilmember Hougardy. The RTC continues to reviewthe Metro Connects long range plan. The RTC is developing a matrix of issues they would like Metro to address as part of an October workshop. Staff Updates Project Updates • Southcenter Pedestrian /Bicycle Bridge: Pier #2 (on west side of Green River) foundation was drilled and poured in place with concrete. The drilling company has moved its cranes and other equipment to the east side of the Green River, in orderto drill and install foundations for Piers #3 and #y.. Construction is on schedule. • Duwamish Gardens /Chinook Wind: Construction of the rock walls in the Gathering Circle has been completed. The park entry walkway and planting and installation of irrigation around the view mound are in progress. • SS 119 h St Pedestrian Bridge: King County road crews began work on September 21. The project will remove and repair the girder top rot. In addition, the deck will be cleaned, leveled and covered with an epoxy to seal the timber and provide a non -slip surface. The anticipated completion date is October 5. • Cascade View Park: Parks staff added metal screening around the lights at Cascade View Park to help protect against vandalism of the fixtures. • Tour of Tukwila International Boulevard: Economic development staff and Forterra gave a tour of Tukwila International Boulevard to the incoming class of students at the Runstad Center for Real Estate at University of Washington regarding redevelopment and transit. • Tukwila Village: The developer plans to install a tower crane for constructing the two buildings on the south side of 144th Street. Once the permit is approved, the crane will be installed. The Tukwila Village developer did not apply to the Washington State Housing Finance Commission for bonding authority as he had anticipated due to a federal limitation called the "program investment rule ". City staff is working with the developer, King County Housing Authority, and the Washington State Housing Finance Commission to find an alternate financing method. • The Leadership Challenge: As part of our efforts to continue to grow as a High Performing Organization more than 6o City employees will participate in a leadership training facilitated by Chief Villa and other Police Department staff. The training is based on The Leadership Challenge by Kouzes and Posner and The Speed of Trust by Stephen M.R. Covey and will involve one three -hour session per month for seven months, beginning October 4. Good leadership is critical to establish a shared vision, common goals and to inspire our teams to do great work and we are pleased to be able to offer City staff this opportunity for growth and development. Phone: 206-433-1800 + Email, Mayor TukwilaWA.gov + Website; TukwilaWA.gov 50 Upcoming Meetings & Events October 2016 3rd (Monday) 4th (Tuesday) 5th (Wednesday) 6th (Thursday) 7th (Friday) 8th (Saturday) ➢ Civil Service ➢ Arts ➢ Equity & r'sio °^ ^�, Commission, Diversity Cancelled 5:00 PM Commission, (Community 5:15 PM Center) (Hazelnut ➢ Transportation Conference Cmte, ➢ Finance & Room) 5:30 PM Safety Cmte, (Foster 5:30 PM Conference (Hazelnut Room) Conference Room) ➢ City Council Regular Mtg., ➢ Tree and 7:00 pm Environmental (Council Advisory Chambers) Committee Meeting 6:00 — 8:30 PM (Rainier Conference Room,6300 Southcenter Blvd., Suite 100) Continue review of a draft landscaping code. ➢ Library Advisory Board, 7:00 PM (Community Center) 10th (Monday) 11th (Tuesday) 12th (Wednesday) 13th (Thursday) 14th (Friday) 15th (Saturday) ➢ Community ➢ Utilities Cmte, ➢ Park ➢ Tree and Affairs & Parks 5:30 PM Commission, Environmental Cmte, (Foster 5:30 PM Advisory 5:30 PM Conference (Community Committee (Hazelnut Room) Center) Meeting Conference 6:00 — 8:30 PM Room) (Rainier Conference ➢ Tukwila Room, 6300 ➢ City Council International Southcenter 16th (Sunday) Committee of Boulevard Blvd., Suite 100) Free Exploration the Whole Mtg., Action Cmte, Continue review of 7:00 PM 7:00 PM draft landscaping Expo at the (Council (Valley View eO l e' Museum of Flight Chambers) Sewer Dist., for students, parents 3460 S 148th) ➢ COPCAB, and educators 6:30 PM 1:00 — 5:00 p.m. Deadline for (Duwamish Visit on- line /mail voter Conference www.museum registration for Room) offlight.org. November election. ➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 - 767 -2308. ➢ Civil Service Commission: 1 st Mon., 5:00 PM, Hazelnut Conf Room. ➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. ➢COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206- 431 -2197 ➢Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. ➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) An Interlocal Agreement with the South King County Fire Training Consortium. (B) A resolution ordering the cancellation of past due accounts receivables. (C) Lodging tax update. (D) Budget review —Lodging tax funds. (E) Budget review. ➢ Library Advisory Board: I st Tues., 7:00 PM, Community Center. Contact Shannon Fisher at 206- 767 -2312. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206 - 767 -2332. ➢ Transportation Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room. (A) Proposed 2017 -2018 Biennial Budget, Public Works (000.13) and Equipment Rental (Fleet 501). (Miscellaneous) Discussion on crosswalk at Southcenter Blvd. and 65`k Ave So. ➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206 - 433 -1815. 51 Tentative Agenda Schedule October 13 See agenda packet cover sheet for this week's agenda (October 3 2016 Regular Meeting). 52 10 Special Issues: -A resolution adopting construction and land use fee schedule. -A resolution adopting a rental housing licensing fee schedule. -City Council Standing Committees - Budget Review: Department of Community Development, Municipal Court 2017 -2018 budget. - Budget Review: PW funds 401,402 and 412 2017 -2018 budget. 17 Appointments/ Proclamations: - Appointments to Lodging Tax Advisory Committee (LTAC). -A proclamation recognizing October 17 -21, 2016, as "Discover U Week." -A proclamation for the "Great Washington ShakeOut." Unfinished Business: Status on public safety plan tours. 24 Special Issues: Review of proposed 2017 -2018 Biennial Budget process to date and set stage for future; CIP discussion. Committee of the Whole to be followed by a Special Meeting.