HomeMy WebLinkAboutRes 1892 - Charter for Public Safety Bond Financial Oversight CommitteeCity of Tukwil5i
Washington
Cover page to Resolution 1892
The full text of the resolution follows this cover page.
A RESOLUTION OF THE F'A'Y COUNCIL OF THE
CITE" OF TUK WIILA WASHINGTON, ADOPTING
CHARTER FOR THE PUBLIC SAFETY IBOND.
FINANCIAL OVPIP I HT CGMMITTEE.
Resolution 1892 was amended or repealed by the
following resolutions.
REPEALED
Sections) Amended Amended by; Res #' Section(s) 'Repealed Repealed by Res #
2020
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, ADOPTING A
CHARTER FOR THE PUBLIC SAFETY BOND
FINANCIAL OVERSIGHT COMMITTEE.
WHEREAS, the City Council has determined that it is in the best interest of the City
to implement its Public Safety Plan, which includes a voter-approved bond to replace
three seismically-deficient fire stations, guarantee funding for critical fire apparatus and
equipment, and construct a justice center to house the Police Department and the
Municipal Court-, and
WHEREAS, on August 1, 2016, the City Council adopted Ordinance No. 2509,
providing for submission to the voters of the City on November 8, 2016, a proposition
authorizing the issuance of general obligation bonds for the purpose of paying a portion
of the cost of the Public Safety Plan, and
WHEREAS, outreach on the proposed Public Safety Plan revealed significant
community support for public safety staff and funding, along with a desire for an
independent oversight mechanism; and
WHEREAS, oversight of the City's finances is the ultimate responsibility of the City
Council, given to them by the voters of the City of Tukwila, as set forth by State law and
no independent oversight committee can supersede that fiscal authority; and
WHEREAS, in response to direction from the community the City Council desires to
establish an additional mechanism that will increase accountability, transparency and
public confidence that funds will be spent as stated; and
WHEREAS, Ordinance No. 2509 provides for the establishment of a Financial
Oversight Committee should the Public Safety Plan ballot proposition be approved by the
qualified voters of the City of Tukwila; and
WAWord Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-27-16
LH:bjs Page 1 of 2
WHEREAS, if the ballot proposition submitted by Ordinance No. 2509 is approved
by the qualified voters of the City of Tukwila on November 8, 2016, the Council desires to
have in place a framework for appointing an independent oversight committee within six
months;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council is dedicated to accountability and transparency in the expenditure
of bond proceeds and adopts a Charter for the Public Safety Bond Financial Oversight
Committee (attached as Attachment A) to be effective December 1, 2016 should the
Public Safety Bond ballot measure be approved by voters at the November 8, 2016
General Election.
PASSED BY THE CITY COUNC L OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of _0 (Tc) 2016.
ATTEST /AUTHENTICATED:
Christy 0'riaherty, MMC, City Cl6rk
rAV -X�
A
*]"LOMITA
Rachel B. Turpin, City Attorney
e "uffi Council IA&Wc'1-6nt
Filed with the City Clerk:
Passed by the City Council:-2
Resolution Number: ri
Attachment A: Charter of the Public Safety Bond Financial Oversight Committee
WAWord Processing\Resolutions\Charter for Public Safety Bond Financial Oversight Crnte 9-27-16
LH:bjs Page 2 of 2
CHARTER
of the City of Tukwila
Public Safety Bond
Financial Oversight Committee
Adopted by Resolution No.
G) CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
1. Background — Public Safety Bond
On November 8, 2016, voters of Tukwila will be asked to approve issuance of
general obligation bonds not to exceed $77,385,000 to pay for:
• Replacement of three seismically-deficient fire stations (Stations 51, 52 and 54)
• Guaranteed funding for fire equipment and apparatus for the life of the 20-year
bond
• Construction of a Justice Center to house the Tukwila Police Department and
Municipal Court.
2. Charter Purpose
Pursuant to Ordinance No. 2509 the City Council will appoint a Public Safety Bond
Financial Oversight Committee within six months if the ballot proposition is approved
by the qualified voters of Tukwila at the November 8, 2016 election. The purpose of
this Charter is to serve as the framework for the Financial Oversight Committee
("Committee"). The City Council may amend this Charter as necessary or
appropriate.
3. Committee Purpose
As the City's legislative body, oversight and control of the City's finances is the
responsibility of the City Council, all seven of whom are held accountable by Tukwila
voters. The purpose of this Committee is not to supersede the fiduciary authority of
the Council, but to independently represent taxpayers concerning the City's
expenditure of revenues received from the sale of general obligation bonds. The
Committee shall review the allocation of bond proceeds and progress on achieving
the purposes of the Public Safety Bond, and shall report at least semi-annually to the
City Council and the public on the same. The Committee will help ensure that the
community remains informed about new public safety construction projects. The
Committee will not be engaged in facility design or construction oversight.
4. Committee Responsibilities
• Review periodic reports provided by the City regarding status of construction
projects, bond expenditures, project schedules, and timelines of bond projects.
• Verify effective and efficient use of bond proceeds and compliance with the
purposes of the Public Safety Bond.
• Review efforts by the City to maximize bond revenues by balancing best value,
quality, and efficiency in meeting the City's goals and priorities.
• Review copies of all other bond reports provided by the City or requested by
the Committee.
(continued...)
Page 2 of 5
a) CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
4. Committee Responsibilities (cont)
• Review copies of any performance or financial audits of the City's bond
programs to ensure that appropriate action is being taken to remediate any
identified deficiencies.
• Prepare and communicate findings and recommendations for improvement via
a periodic (at least semi-annually) independent report to the City Council and
the public.
• Review this Charter annually and recommend revisions to the City Council.
• Approve Committee meeting minutes.
• Approve reports and other Committee communications.
5. Committee Structure and Membership
The Committee shall include 5 members comprising 2 residents, 2 members from the
business community, and 1 at-large member. The City Council will appoint all
members of the Committee.
Members shall serve for terms of two years without compensation, although in order
to have staggered terms, 1 resident and 1 business representative will initially be
appointed for three years and thereafter all terms of appointment will be for two years.
Members may be reappointed for additional terms.
No employee or official of the City of Tukwila shall be appointed to the Committee.
No vendor, contractor, or consultant of the City of Tukwila who is in any way involved
in the public safety construction projects shall be appointed to the Committee.
The Committee shall continue in existence for the economic life of the Public Safety
Bond.
6. Appointment Process
The City will advertise broadly the opportunity to serve on the Committee. Interested
individuals may apply by completing the City's Boards and Commissions application
form available on the City website. Applications will be reviewed by a standing
Committee of the City Council which will make a recommendation to the Committee
of the Whole. Volunteers for City Boards, Commissions, and Committees are subject
to a background check.
Page 3 of 5
(1)CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
7. Bylaws
The Committee shall adopt bylaws regarding its internal organization, including the
following:
• A provision for electing a Chair and a Vice-Chair, as well as any other officers
deemed necessary by the Committee.
• All meetings will be open to the general public.
• A majority of active members shall constitute a quorum.
• Reports and/or recommendations to the City Council must be approved by a
majority of active members of the Committee.
• Written minutes of all meetings of the Committee shall be composed.
8. Meetings
The Committee shall determine its meeting schedule according to the flow of
information to evaluate, no fewer than two times per year. Members are expected to
reliably attend and participate in meetings. If a member fails to attend two or more
meetings without cause, the Committee shall define the member as inactive and
inform the Council of its action.
9. City Support
The City will provide the Committee with reasonable technical and administrative
assistance, including:
• Provision of timely reports that will describe proposed projects, costs,
contingency, and schedule.
• Provision of other documents such as financial statements, investment reports,
contracts, budget amendments, bid awards, or other reports requested by the
Committee.
• Provision of a meeting room.
• Provision of space on the City website and Digital Records Center for public
access to agendas, minutes, reports, and any other relevant information.
• Preparation and distribution of meeting agendas and minutes.
Page 4 of 5
G) CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
10. Ethics Policy
Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code
of Ethics for Employees and Appointed Officials.
The Committee serves the general interest of the public and not any personal or
special interest.
Committee members are required to sign a conflict of interest statement and to
disclose any potential conflicts that may arise in the course of their service.
11. Member Termination
The City Council retains the right to remove a Committee member for specific reasons
such as, but not limited to:
• The member has been declared inactive due to missing two or more meetings
without cause.
• The member has been found to violate a provision of the Code of Ethics (TMC
Chapter 2.95).
If a member is removed from the Committee, the community will be notified of the
vacancy and the City Council will appoint another qualified person to the Committee
per the process outlined in Section 6 of this Charter.
Page 5 of 5