HomeMy WebLinkAboutCOW 2011-06-13 Item 4B - Permit - Fireworks for Family 4th Event COUNCIL AGENDA SYNOPSIS
Initialr ITEMNO.
Meeting Date Prepared by May view Council review
06/13/11 DT
�i 06/20/11 i DT
ITEM INFORMATION
1 CAS NUMBER: 11-058 I STAFF SPONSOR: DON TOMASO 0RIG INAI, AGENDA DAT 06/13/11
AGE *NDA tI'I M TITLE Fireworks Permit for City's Family Fun at the Fort 4th of July Event.
C X17 ;GORY ®Dircuuion ®Motion ❑Resolution E] Ordinance ❑BidAzvard ❑Public Hearing Other
Aft g Date 06/13/11 Mtg Date 06/20/11 Mtg Date Mtg Date Mtg Date tl•1tg Date Mtg Date
SPONSOR Council [:]Mayor HR DCD Finance Fire IT P&R Police PIV
SPONSOR'S This is the public display permit for the City Sponsored Fireworks show at Starfire Sports
SUMMARY complex. This is the same pyrotechnician that has done the show for the City since the City
took over the sponsorship of this event.
RI',VIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 06/07/11 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve Permit
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EYPENDPTURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0
Fund Source:
Coinments:
MTG. DATE I RECORD OF COUNCIL ACTION
06/13/11
MTG. DATE j ATTACHMENTS
06/13/11 Informational Memorandum dated 6/1/11
Copy of Permit Conditions
Memo to Chief Olivas outlining the permit review
Site Map
Proposal showing insurance amount, with copies of pyrotechnic license
Minutes from the Finance and Safety Committee Meeting of 6/7/11
131
132
r City of Tukwila
a Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance Safety Committee
FROM: Don Tomaso, Fire Marshal
DATE: June 1, 2011
SUBJECT: Tukwila's Family Fourth event on July 4, 2011
ISSUE
The City has received an application for public fire works display at Starfire Sports
complex in conjunction with the City sponsored Tukwila's Family Fourth Event. The
event is held in the northwest corner of the complex, with the fireworks being
discharged from the northeast corner of the complex.
BACKGROUND
Tukwila Municipal Code 8.12.20 regulates Fireworks within the City in addition to RCW
70.77. TMC requires that the City Council approve all Public Displays under TMC
8.12.20.b.
The application was received more than 14 days prior to the proposed display and has
been investigated by the Fire Marshal's Office and found to comply with the
requirements listed in RCW 70.77. This will be the ninth year we have allowed displays
at this location with the same pyrotechnician.
Given the location of the display the Fire Marshal's office will require the same safety
conditions as in previous years to mitigate potential fallout and crowd control issues. In
addition, we will again this year require two additional fire watch personnel to be on the
Seattle Sounder Foot Ball Club sports turf field. Last year we covered the sports turf
with large plastic tarps and flooded those with water. We had one 6" aerial shell break
early and showered flaming fireworks onto the protected field and the water
extinguished all but two pieces of pyrotechnic material. This resulted in a small scorch
mark that occurred to the sports turf. This damage was easily repaired at no cost to the
City. We will require that the sport turf fields be covered with the tarps again this year
and then we will flood the area with water.
Tom Whitacre, the pyro technician has changed suppliers for the show this year to
Eagle Fireworks with offices in Kent and Chehalis. The previous supplier was
Entertainment Fire Works based out of Thurston County.
133
INFORMATIONAL MEMO
Page 2
ANALYSIS
This event has been very successful for the City and citizens that attend, with
attendance increasing each year. There have been no major emergency events in
previous years in regard to fire or aid calls. We have experienced the normal type of
minor fire and aid calls typical for crowds of this size.
RECOMMENDATION
The Council is being asked to consider this item at the June 13, 2011 Committee of the
Whole meeting and subsequent June 20, 2011 Regular Meeting.
ATTACHMENTS
Copy of Permit Conditions
Memo to Chief Olivas outlining the permit review
Site Map
Proposal showing insurance amount, with copies of pyrotechnic license
WA2011 Info MemosTireworksPermit.doc
134
�J��itlA; lLq�'
Go of Tukwila Jim Ha,ggerton, Mayor
:'2 Fire Department Nicholas J. Olivas, Fire Chief
1908
FIREWORKS PERMIT CONDITIONS
To: Mr. Tom Whitacre
From: B /C. Tomaso
Re: July 4 Fireworks display
Date: June 1, 2011
1. Notify Washington State Patrol at 425 649 -4658.
2. Notify FAA specialist at 425 227 -2536 or 425 227 -2500.
3. Notify BNSF railroad resources at 1- 800 832 -5452, 2 hours prior to display time.
4. Establish Safety perimeter a minimum of 30 minutes prior to display start.
5. Have discharge monitors in visible uniform clothing.
6. No Pyrotechnics to be brought to site prior to the day of the display.
7. All personnel inside the safety perimeter shall use Personnel Protective equipment as
outlined in NFPA 1123.
8. Only Pyrotechnicians and Fire Watch personnel will be within the safety perimeter.
9. Portable fire extinguishers shall be in place, prior to unloading of pyrotechnics from
transport vehicle. (2A 20 BC Minimum Size)
10.4 Tukwila Police officers shall be on site a minimum of 30 minutes prior to the start of
.the display for crowd control and shall remain for a minimum of 30 minutes past the end
Headquarters Station: 444 Andover Park East Tukwila, Washington 98188 Phone: 206 -575 -4404 Fax: 206 -575 -4439
135
City of Tukwila
Page 2
of the display or the crowd disperses. (2 additional Tukwila Police officers shall be
available to respond to the site if requested.)
11. Tukwila Fire Department shall inspect mortar racks prior to loading of any pyrotechnic
shells.
12. Tukwila Fire Department shall inspect all static displays upon completion of set up.
13. Two Tukwila Fire Department apparatus shall be on location prior to the start of the
display. (One will be an overtime staffed Engine)
14. Two additional overtime firefighters will be the designated fire watch personnel assigned
to the Seattle Sounder FC practice fields.
15. The Seattle Sounder FC practice fields shall be covered with plastic tarps with seams
taped and flooded with water to extinguish hot debris falling on the fields.
16. Any breech of the safety perimeter shall suspend the display until the perimeter is
cleared and reestablished.
17. Upon completion of the display, the fallout area shall be checked for unexploded shells.
Cleaning of debris, if not practical on the night of the event shall be at first light the next
day.
18. No combustible materials shall be stored inside the safety perimeter.
Headquarters Station: 444 Andover Park East Tukwila, Washington 98188 di Phone: 206 -575 -4404 Fax: 206 -575 -4439
136
City of Tukwila Jim Haggerton, Mayor
�O
2 Fire Department Nicholas J. Olivas, Fire Chief
1908
Date: June 1, 2011
To: Chief Olivas
From: B/C Tomaso
Re: Public Fire Works Display Permit
I have reviewed the permit application information provided by Mr. Tom Whitacre, who
has applied for the permit for a public fireworks display at the Starfire Sports Complex,
14600 Starfire Way. Mr. Whitacre is a licensed Pyrotechnic Operator with the State of
Washington and with the Bureau of Alcohol, Tobacco and Fire Arms. The State
Department of licensing also licenses Mr. Whitacre to transport fire works.
The display will be held in conjunction with the City's planned event on the 4 of July,
"Family Fun at the Fort being organized by the Parks and Recreation Department. This
will be a 35 to 40 minute show starting at approximately 2200 hours. The fireworks will
be transported to the site in the AM of July 4 and will be under the required supervision
until they are discharged. The mortar tubes and other equipment will be brought to the
location on July 2 3
The application was reviewed to WAC 212 -17 and accepted industry standards, and we
find everything is within these guidelines.
I do have some concerns this year regarding the railroad right of way, Seattle
Sounders FC practice fields and the limited access this allows. In addition, a portion of
the fallout area includes a portion of a commercial property within the City of Renton. I
have contacted Renton Fire Officials and have not received a response at the time of
this memo. Last year the Renton Fire Marshal approved our plan, which is the same as
in previous years.
Crowd control can be a potential issue, as the crowd that assembles to watch the fire
works show has increased each and every year. Last year the traffic leaving the site
was .managed with the available Tukwila Police on site and available patrol units. To
mitigate these issues I believe the following measures should be done:
Headquarters Station: 444 Andover Park East Tukwila, Washington 98188 Phone: 206 -575 -4404 e Fax: 206 -575 -4439
137
City of Tukwila
Page 2
Stage two fire apparatus at the site: one apparatus on each side of the Railroad right
of way. Apparatus shall be out of service during the display and for 30 minutes
following the display.
Cover the Seattle sounder FC practice fields with plastic tarps, tape the seams and
flood with water. This will allow hot debris to land in water which should extinguish it
immediately and should reduce the risk of damage to the fields.
Stage two firefighters in the Seattle Sounder FC practice fields as fire watch personnel
with portable extinguishers, 1 3 /4 hand lines and a Blitzfire.
Have Tukwila Police provide crowd control during the public display. A minimum of 4
officers will be required. Provide traffic control to the Fort Dent Way and Interurban Ave
intersection to expedite traffic flow. (2 additional Tukwila Police shall be available to
respond to the site if requested.)
Comply with Fire Works Permit Conditions attached.
Headquarters Station: 444 Andover Park East Tukwila, Washington 98188 Phone: 206 -575 -4404 s Fax: 206 -575 -4439
138
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Agreement for Fireworks Shoes
Eagle imwerks, Ine., agrees to- provide CITY OF TUMTILA, WA (TUTJILA-! S FAMILY FOURTH AT THE FORT)
a (reworks show on JULY 4 2011 lo'cated at 1 ST&RFIRE WAY, TUY%.WILA, WA
The will commence at approimately 10: 00 ISH. or when. dark, whichever is later.
In the event of poor weather, as would cause unsafe f rung cba#Boris the -sfi ®vii =-nay be rescheduled or cancelled
by agreement of the:_sporartd the pyrotechuician in charge. lf it is necessary to reschedule the show�, it will be
within 60 days`oftfie original date.
Crovd cosa9arol shah -lie tie xespobiiiity o£the spoiesor: a evertfinade#e.cr ®wd c®asaolit
cause±unsafe f ring conditions, the show will be stopped by the pyfotechniciari ian� filiie situation is �r ecte
Insurance coverage for the show wdi be provided by Eagle Fireworks, Inc., in the amount of
PONE MILLION 00 /lOO; .;dollars G aid coverage shall be for public liability and properfty damage as
provided by state law and local ordinance.
The show shall consist ofnot less than PER LIST aerial shells, tus ('NINE 36 shot 2.,5" NIULTI SHOTS
SHOW LIST 82 311 SALUTES, 102 SHELLS, 138 -41t SHELL 9G-5 SHELLS, 64 -6" SHEL1b,
ONE DOZEN 1e4U P 1U1;1'1 =UIO
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The cost ofthe. show will be TEN 'THOUSAND.,: 00 /100 dollars. The sponsor also agrees to provide
POLICE FIRE PROTECTi-01v FORK Llr"1' ror set -up clean -up.
A deposit of do liars vM- e.required, payable by The balance
shall be pAid -to Eagles ll imwarhs, Lme" as follows: Vithia 10 days after show.
All-past -due accounts will be charged a mordMy service fee of LS
'Wthe 6901 that a permit for the show is denied.by- �helocal authority -having jurisdiction, the deposit shall be
ref amded: within ten days of such denial.. This�emutaet shall be considered void upoln,receipt by the sponsor of the
refunded deposit. All parties agree to act in good faith.
for *see work, in& Spomors Bate
MANUFACTURER DIRECT IMPORTER OF DISPLAY FIREWORKS
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City of Tukwila
h. Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
June 7, 2011— 5: 00 p.m.; Conference Room #3
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson
Staff. Don Tomaso, Shawn Hunstock, Nick Olivas Mike Villa and Joyce Trantina
Others: Chuck Parrish
CALL TO ORDER: Chair Hougardy called the meeting to order at 5:00 p.m.
L PRESENTATIONS No presentations.
IL BUSINESS AGENDA
A. Fireworks Permit: Annual 4ch of Julv Celebration
As required by the Tukwila Municipal Code, staff is seeking full Council approval of a Fireworks Permit
Application submitted by Mr. Tom Whitacre for the fireworks display at the City's annual 4` of July
celebration at Fort Dent. Mr. Whitacre has provided the fireworks display for the past eight years without
incident. Mr. Whitacre will be using a different fireworks supplier this year, but there is no concern
regarding quality or level of service. The Fire Department will continue to utilize fire watch personnel as
in previous years to ensure any fireworks debris that falls on the practice fields are dealt with promptly.
In response to budgetary concerns, Committee Members recalled the amount of discussion this particular
event received during budget review, and commented that savings as a result of budget reductions are /will
be reflected in Parks and Recreation. This Committee requested staff report back on the total costs and
related expenses for this event when possible. UNANIMOUS APPROVAL. FORWARD TO JUNE 13
COW FOR DISCUSSION.
B. Update: Revenue Generating Reaulatory License (RGRL) Fee
Based on previous Committee request, staff provided additional information regarding non profit
organizations that are exempt from paying the RGRL fee, rental licenses and RGRL fees, and court
interpreters and RGRL fees. Staff summarized other provisions that apply exceptions /exemptions for non-
profit organizations, including an exemption of business license fees.
Per staff calculations, if all businesses that hold non profit exemption status in the City were assessed the
RGRL fee, the City would have received over $145,000 in additional RGRL fee revenue. Many of these
businesses employ over 4,000 employees. The second largest employer in the City is included in this
exemption and does not pay the RGRL fee. Staff reminded the Committee that one of the primary
purposes of Council implementation of the RGRL fee was to fund, in part, transportation related
expenditures. Many of the non -profit businesses impact transportation related infrastructure in the City by
their large number of employees, peak hour trips, and generated traffic volume.
After discussion, the Committee requested additional information from staff regarding estimated fee
impacts on implementing employee thresholds to define RGRL exemptions for non profit businesses.
Specifically, they requested threshold calculations when these exempt organizations have more than 20,
50, 75 or 100 employees. Additionally, based on information provided by Court staff, Committee
members would like to see an RGRL exemption included in the ordinance for language interpreters.
In response to how RGRL revenues are utilized by the City, Committee Chair Hougardy stated that
Council previously discussed utilizing a shareholders group to recommend /identify fund/project use of
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