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CAP 2016-10-10 COMPLETE AGENDA PACKET
City of Tukwila Comm unity Affairs & Parks Committee O De'Sean Quinn, Chair O Kathy Hougardy O Thomas McLeod AGENDA Distribution: Recommended Action D. Quinn R. Turpin K. Hougardy L. Humphrey T. McLeod R. Bianchi J. Duffle E. Boykan D. Robertson N. Gierloff Mayor Ekberg J. Hight D. Cline R. Still C. O'Flaherty V. Carlsen MONDAY, OCTOBER 10, 2016 — 5:30 PM HAZELNUT CONFERENCE ROOM (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. An update on Human Services 2017 -2018 funding. a. Forward to 10/24 C.O.W. Pg.i Rachel Bianchi, Communications /Gov't Relations Manager b. Relocation resources for mobile home residents. b. Committee consideration/ Pg.3 Evelyn Boykan, Human Services Program Manager decision. c. An Interlocal Agreement with the City of Seattle for c. Forward to 10/17 Consent Pg.5 hearing examiner services. Agenda. Nora Gierloff, Deputy Community Development Director d. A contract with 4Leaf, Inc., for 2017 -2018 d. Forward to 10/17 Consent Pg.11 building inspection services. Agenda. Jerry Hight, Building Official e. A contract with Reid Middleton, Inc., for e. Forward to 10/17 Consent P9•19 2017 -2018 structural plan review services. Agenda. Jerry Hight, Building Official f. Budget Review: Parks & Recreation Department. f. Forward to 10/24 C.O.W. Pg.29 Rick Still, Parks & Recreation Director g. Budget Review: Urban Renewal (302 Fund), g. Forward to 10/24 C.O.W. Pg.63 General Government Improvement Fund (303 Fund), and Fire Improvement Fund (304 Fund). Vicky Carlsen, Deputy Finance Director 3. ANNOUNCEMENTS 4. MISCELLANEOUS Update on Bellwether project. Information only. Jack Pace, Community Development Director Next Scheduled Meeting: Monday, October 24, 2016 SThe City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 ( TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg RE: Human Services Funding 2817/2018 DATE: October 5, 2016 ISSUE At the September 2O Committee of the Whole meeting, the Council had preliminary conversation about providing additional funding tothe 2O17/201G Human Services budget. The preliminary budget sent to the Council on October 3, 2016 is balanced and shows that revenues currently exceed operational expenses in both years of the biennium; $78.121 in2O1Yand $117.811in2018. |n order tu meet the increased need inthe community for human services and remain fiscally prudent in the City's budgeting, the Administration concurs with the Council's interest in additional funding for this department and would recommend that the Council dedicate another $5O thousand per year to Human Services. The Administration appreciates the Council's leadership in addressing the human services needs of the nornnnunhv, as well as the daains to potentially add additional funding to the division's budget for the coming biennium. Because the Human Services division has already completed its process for awarding provisional funding to providera, and in order to respect the important role that the Human Services Advisory Board serves our community in the distribution of human services funding, we would recommend the following process to help distribute any additional funds: Council shares its priorities for additional funding beginning at the October 10, 2016 meeting of the Community Affairs and Parks Committee. * Staff and the Human Services Advisory Board utilize the Council priorities to review programs that scored well, but were not recommended for funding due tobudget limitations, as well as the potential for increasing awards to programs that were already recommended for funding. 9 Staff will present final recommendations for additional funding to the Council for approval. We would recommend that any increase desired by Council to the Human Services budget be included in the 2017-2018 budget, but unallocated for specific p[og[8DlS until the first quarter Vf 2017. However, the division would be unable to spend such resources until Council review and passage of the final recommendations in the first quarter of2O17. This deviation from our DO[0@| procedures would allow the COuDCi|. Division and Human Services Advisory Board to take a thoughtful, equitable approach to any distribution of additional investments in Human Services, while providing Council the assurance that it will ultimately provide the policy guidance for any additional funding. INFORMATIONAL MEMO Page 2 Regarding the structural questions contemplated by the Council on the Human Services budget and the different ideas raised by Councilmembers, the Administration recommends that this effort be incorporated into the Community Affairs and Parks Committee work plan for 2017. RECOMMENDATION Staff requests Committee approval of the process described above for additional human services funding, as well as placing the issue of Human Services' structural budget on the 2017 Community Affairs and Parks work plan. If approved, it is requested that the Committee forward this item to the Committee of the Whole for final approval and direction to the Administration to include the Council's request of additional funding in the amount of $50,000 per year for Human Services. Z:\Council Agenda lternslCornrnunicafions\Hurnan Services Funding rnerno.doc: City f Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: EvieBoykan° Human Services Manager Stacy Hansen, Human Services Coordinator CC: Mayor Ekberg DATE: October 10,201G SUBJECT: Relocation Resources for Mobile Home residents Based onthe experience Vf neighboring cities, there ia growing awareness and concern regarding relocation assistance for residents living in mobile home parks that might be displaced due to a range of reasons, such as the park being sold for redevelopment purposes. Our mobile home parks have a variety of ages and styles of'mobile'type housing. Some of these homes are owned, some have an informal lease to purchase option (residents make monthly payments along with space payments), some are rented units (includes unit and space coot per month). Most models are too old and physically unstable to be moved, so in the event of a sale, tenants must leave their unit (or potentially be charged for its removal if the unit is OxxOed\ with limited OUtiC8 and must shoulder an uDeXp8Cted, overwhelming financial burden. According to Brigid Henderson, the Manager of the Washington State Mobile Home Relocation Assistance Program, there is a reimbursement model of only up to $7500 for a single wide and upto$12.00O for omu|d-eection. Reimbursement ie available for both demolition and removal toa landfill and/or purchase ofahome built after 6V15/76 that meets HUD standards. Reimbursement cannot exceed the limits as identified, and applicants must show documented proof of the funds spent. These funds are only available for owner-occupied units. VVe are not aware of any other resources that would be available for displaced renters or owners. Attached please find information from the Washington State Department of Commerce Relocation specialist. Per state |axv, mobile home park owners must give a year's notice when redeveloping the property. The City does have a relocation Ordinance (2122) that relates to healthy, safe rental housing as defined by Code Enforcement's adopted policies. Hoxvevar, that ordinance only relates to inhabitable housing and does not include circumstances that relate to the changes in land use for mobile home parks. Property development in Tukwila ie very desirable. |t may be beneficial to have more policy guidelines in place specifically around mobile home parks and relocation assistance. Ma. Henderson suggested that staff review the City of Seattle's requirements of owners regarding closure or redevelopment of mobile home parks. Seattle's ordinance ie focused on placing some of the responsibility of relocation assistance on the property ovvner, including identifying other potential housing options that may be available to tenants. This iSdone through @ comprehensive Ne|OC8tiOn Report that must be filed with the City prior to eviction notices being sent to park residents. INFORMATIONAL MEMO Page 2 A few ideas on potential relocation assistance include: financial assistance for each household, establishment of property that could accommodate displaced units if they were nnovab|e, and extension of the move-out deadline beyond the traditional notice. |n addition, depending unthe number ufdisplaced residents, the City could require property owners to develop o relocation nepurt, hire a relocation firm to assist residents with |OC8Ung new housing, manage the administration of relocation funds and providing advocacy support for tenants. Policy exploration could also include requiring first right of refusal should the tenants wish to have assistance in purchasing the mobile home park. All of these potential requirements would need tobe reviewed by the City Attorney in order to ensure the City has jurisdiction over such matters, given the unique nature of mobile home parka in State law. We appreciate theopportunhv0mdiscuooconcennethoCoun[j|rnayhmvean)undne|onation maaietonoe relating to re-development ofmobile home parks. Our parks include some of most vulnerable residents in the community. Z:\Council Agenda merno.doc City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks FROM: Jack Pace, OCODirector BY: Nora Gierloff, Deputy DCD Director CC: Mayor Ekberg DATE: October 5, 2016 SUBJECT: Hearing Examiner Interlocal Agreement ISSUE The current iObedOc@| agreement with the City 0f Seattle for Hearing Examiner services runs through December 31.2O1O.|n order 10 continue this relationship g new agreement is needed. BACKGROUND Tukwila has contracted with the City 0f Seattle for hearing examiner services since 2005. The hearing examiner is the decision maker for Type 3 land use decisions including variances, special permission zoning modifications, subdivision preliminary plats and some wireless facility permits. Other actions include hearing appeals from Type 2|aDd use decisions, code enforcement actions, and impact fee determinations. DISCUSSION The City of Seattle Office of Hearing Examiner has performed these services for Tukwila in an efficient and OOSt effective manner for 11 yB8[S. There will be no increase to the $115 hourly fee vve have paid since 2O15 until Seattle sets 8 new rate for 2O18. This will be determined during their 2017 budget process and if higher than $135 per hour the interlocal will come back to Council for review. FINANCIAL IMPACT Hearing examiner costs are covered by permit application fees or treated as a pass through to the applicant. RECOMMENDATION The Committee is asked to forward this agreement to the Consent Agenda at the {}(tDbe[ 17, 2016 regular meeting for approval. ATTACHMENT Draft Interlocal Agreement City of Tukwila Agreement Number: • 6200 Southcenter Boulevard, Tukwila WA 98188 AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF SEATTLE AND THE CITY OF TUKWILA FOR HEARING EXAMINER SERVICES THIS IS AN INTERLOCAL AGREEMENT between the City of Seattle, a Washington municipal corporation acting through its Office of Hearing Examiner, hereinafter referred to as "Seattle," and the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as "Tukwila" for Tukwila's utilization of Seattle's hearing examiner services. WHEREAS, Tukwila is in need of the services of a hearing examiner; and WHEREAS, Seattle has the experience, personnel and willingness to provide hearing examiner services, and WHEREAS, Tukwila has contracted with Seattle for hearing examiner services since 2005, NOW THEREFORE, in consideration of the terms and conditions contained herein, it is mutually agreed by and between Seattle and Tukwila as follows: 1. AUTHORITY This Agreement is made and entered into pursuant to Chapter 39.34 RCW, the Interlocal Cooperation Act. 2. PURPOSE The purpose of this Agreement is for Seattle to provide hearing examiner services to Tukwila. 3. SCOPE OF SERVICES Seattle shall provide hearing examiner services and accompanying support services for Tukwila on an as needed basis. 4. COMPENSATION 4.1 Tukwila shall pay Seattle $115.00 per hour for Seattle's hearing examiner services through December 31, 2017. Tukwila acknowledges that Seattle may increase the hourly rate for hearing examiner services in 2018. In such case, Tukwila shall pay such increased rate through December 31, 2018, provided the increased rate does not exceed $135.00 per hour. Tukwila shall pay Seattle $30.00 per hour for any support services requested by Tukwila. Seattle shall be reimbursed for any direct expenses VA advanced on Tukwila's behalf including mailing and copying charges. If Seattle is required to provide any copying services in the performance of this Agreement, Tukwila shall pay Seattle $0.15 per page for the copies. 4.2 Drug asset forfeiture hearings shall have a one-hour minimum hearing examiner service charge unless Tukwila notifies Seattle of the hearing cancellation at least 24 hours prior to the scheduled hearing time. 4.3 Seattle shall not bill for travel time between Seattle and Tukwila. Tukwila will pay a $20.00 flat fee for round trip travel to Tukwila through December 31, 2017 and $25.00 flat fee for round trip travel to Tukwila from January 1, 2018-December 31, 2018, together with mileage at the current government reimbursement rate. Each individual providing hearing examiner services under this Agreement shall separately present to Tukwila a monthly statement detailing the mileage and number of trips to Tukwila for which the individual is eligible for reimbursement. 4.4 Seattle shall bill Tukwila on a monthly basis for work performed. Within 30 days of receiving Seattle's invoice, Tukwila shall issue a check to Seattle for services rendered. 5. SCHEDULING SERVICES Seattle's hearing examiner services shall be scheduled on a case by case basis. Tukwila shall contact Seattle to schedule appropriate dates and times. 6. HEARING LOCATION Hearings shall be held at Tukwila City Hall. Seattle shall provide the necessary recording equipment in order to create a record of the hearings. The hearings may be held in the day or evening as required by Tukwila. Hearings shall follow the Hearing Examiner Rules of Practice and Procedure currently adopted by the Seattle Office of Hearing Examiner, and such rules and procedures shall supersede those adopted via Tukwila City Council Resolution No. 1578. 8. HEARING DECISION Hearings shall be conducted in compliance with the Tukwila Municipal Code. Upon conclusion of the hearing, Seattle shall issue a written decision. This decision shall make findings of fact and conclusions of law based on the Tukwila Municipal Code. The written decision shall be issued within fifteen (15) business days of the hearing unless unusual circumstances exist. C:\Users\tanners\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\A47LHRG3\Hearing Examiner Interlocal 2017-18--RBT 9.9.16 (003).doc Page 2 Rl 9. INDEMNIFICATION Each of the Parties shall defend, indemnify and hold the other Party, their officers, officials, employees and agents harmless from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in any way resulting from that other party's negligent acts or omissions in performing under this Agreement. No Party will be required to defend, indemnify or hold the other Party harmless if the claim, suit or action for injuries, death or damages is caused by the sole negligence of that Party. Where such claims, suits or actions result from the concurrent negligence of the Parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each party's own negligence. Each Party agrees that its obligations under this subparagraph include, but are not limited to, any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this reason, each of the Parties, by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. 10. RECORDS RETENTION AND TRANSFERENCE Seattle shall generally transfer records back to Tukwila after the expiration of the 30 day appeal period. Seattle may retain records up to one year from the date of final disposition if requested in a specific case. 11. DURATION This Agreement shall take effect upon execution of the Agreement by both parties, and the appointment of the hearing examiner by the Mayor of Tukwila and the approval of the Tukwila City Council. This Agreement shall remain in effect through December 31, 2018 and shall be subject to renewal by mutual agreement. 12. TERMINATION Either party may terminate this Agreement by giving thirty (30) days written notice of termination to the other party. 13. APPLICABLE LAW; VENUE: ATTORNEYS FEES This Agreement shall be subject to, and the Parties shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and C:\Users\tanners\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\A47LHRG3\Hearing Examiner Interlocal 2017-18--RBT 9.9.16 (003).doc Page 3 0 costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 14. SEVERABILITY AND SURVIVAL If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 16. NOTICES Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Seattle shall be sent to the following address: City of Seattle Office of Hearing Examiner PO Box 94729 Seattle, WA 98124 IN WITNESS WHEREOF, the parties have executed this Agreement on the date last written below. CITY OF SEATTLE C�- By: Sue A. Tanner, Hearing Examiner DATE Approved as to Form: Tukwila City Attorney 1. CITY OF TUKWILA By: Allan Ekberg, Mayor y DATE C: \Users \tanners\App Data\Loca IN i crosoffiWi ndows\Tempo rary Internet Files\Content.Outlook\A47LHRG3\Hearing Examiner Interlocal 2017-18--RBT 9.9.16 (003).doc Page 4 10 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks FROM: Jack Pace, Director of the Department of Community Development BY: Jerry E Hight, Building Official CC; Mayor Ekberg DATE: October 10, 2016 SUBJECT: Contract for 4Leaf Inc. inspections services ISSUE Should council approve a contract to continue current building inspections services with 4Leaf Inc. with a not to exceed amount of $200,000.00 through the 2017/2018 budget. A new contract is needed because the current contract with 4Leaf Inc. expires on 12/31/2016. BACKGROUND Due to the increase in ongoing permit activity and larger projects such as Washington Place, Tukwila School district projects, Tukwila Village, Quail Park senior housing project, and Boeing, it will be necessary to continue to have an outside building inspections services with 4Leaf Inc. The Building Division has been unsuccessful with our recruitment of qualified building inspectors and has used the building inspections services of 4Leaf Inc. to maintain a 24 -hour inspection turnaround time. DISCUSSION Currently we have many highly technical, complex commercial and industrial projects in view such as the 174,000 square foot Quail Park senior housing community, Tukwila School district $90 million plus bond projects including a two -story addition to Foster High School and 52,000 square foot Birth to Kindergarten building, King County Library, 92 room Holiday Inn Express, 19 story Washington Place tower, Tukwila Village SHAG project, and numerous other upcoming projects. Many of these projects are once in a decade projects. Staff is working at maximum proficiency to accommodate the current workload. However, when all of the above projects are fully engaged they will demand additional time for daily inspections, plan revisions, and staff will not be able to handle the workload. Building inspections services of 4Leaf Inc. are needed to insure the projects are in compliance with all codes and are safe for our citizens. FINANCIAL IMPACT $200,000.00 for professional service until the end of the 2017/2018 budget. The DCD budget will reflect this change in the amended budget. RECOMMENDATION Staff recommends the contract for 4Leaf Inc. building inspection services be placed on the October 17, 2016 Full Council, Consent Agenda for approval. ATTACHMENTS Contract for building inspections services with 4Leaf Inc. 11 12 City of Tukwila ,ontract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Ao[e8Ol8Di is entered into by and between the City of TukVV|@. Washington, 8 non-charter optional municipal code city hereinafter referred City," d 4Leaf Inc., hereinafter referred "the Contractor," whose principal office is located at 2110 Rheem Drive, Ste. A Pleasanton, CA 94588. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS the City desires to have the Contractor perform such services pursuant tu certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2_ Compensation and Method of Payment. The City shall pay the Contractor for services rendered according tn the rate and method set forth 0n Exhibit B attached hereto and incorporated herein bythis reference. The total amount to be paid shall not exceed $200,000.00, at a rate of $72.50 per hour. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth iO this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement ohoU be in full force and effect for a period onrnrn8nung January 2, 2017, d ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. C/\ Revised 2Ol2 Page l of 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Aoreement, insurance against claims for injuries i0 persons O[ damage tO property which may arise from O[iO connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's rn8iOton8noe of insurance, its scope ofcoverage and limits as required herein Sh8|| not be CODSt[Ued to limit the liability of the Contractor to the COv8[8g8 provided by such insurance, O[ otherwise limit the City's recourse t0 any remedy available at law O[iOequity. A. Minimum Scope mfInsurance. Contractor shall obtain insurance of the types and with the limits described below: 1 Automobile Liability insurance with 8 rOiDiDlUDl combined Single limit for bodily injury and pnJp8dv d8nl8Q8 of $1,000,000 per accident. /\Ut0Dl0bi|8 liability iDSU[GOC8 Sh8U cover all owned, D0n-OvVOed. hired and leased vehicles. Coverage shall b8 written OD Insurance Services Office (ISO) fO[OO CA OO 01 or 8 substitute fOmn providing 8qUiV8|eDt liability C0v8[8Qe. If necessary, the policy shall bH endorsed tO provide contractual liability coverage. 2. Commercial General Liability iDSU[3OCe with limits no less than $1,000'000 each occurrence, $2'000'080 QeOe[8| aggregate and $2'000.880 prod uCtG-CO0p|8t8d Op0[@UOOS aggregate limit. Commercial General Liability insurance shall b8 written On ISO occurrence form [}G 00 01 and Sh8|| cover liability arising from p[U0iSeS. Op8[GU0DS, independent contractors, prod u{tS-CODlp|eted Ope[8tiODS. stop gap |i8bi|ity, p8[SOD8| injury and advertising injury, and liability 8SSunned under an insured contract. The COnnrnuroia| General Liability insurance oho|| be endorsed [0 provide the Aggregate Per Project Endorsement |GC) form CG 25 03 11 85 or an equivalent endorsement. There shall benu endorsement or modification nf the Commercial General Liability Insurance for liability arising from explosion, collapse O[ underground property d@nn@gH. The City shall be named as on insured under the Contractor's Curnnneroia| General Liability insurance policy with respect tO the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 2O37 10 01 O[ substitute endorsements providing equivalent coverage. 3. Workers' coverage 8S required bv the Industrial Insurance laws 0fthe State ufWashington. B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial CS8n8r8| Liability iDSU[@OCe policies are to COOt8iD' or be 8Od0[S8d to cOOiGiO that they 8h8U be primary insurance with respect k]the City. Any insurance, S8U-iOSUn3OS8. or iDSU[GDC8 pUO| &0v8[@g8 maintained by the City shall be eXCHSS of the COnt[8(tO['S iDSUr8DCe and 8hG|| not contribute with C. Acceptability of Insurers. |DounaOCe is to be p|8C8d with in8uv8na with a ournen[A.M. Best rating of not less than A: VI I. CA Revised 1-2013 Page 2 of 4 D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which CA Revised 1 -2013 Page 3 of 4 15 by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of CITY OF TUKWILA Allan Ekberg, Mayor City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney CA Revised 1 -2013 16 Im CONTRACTOR 2A Printed Name and Title: Kevin Duggan, President 4LEAF, INC. 211.0 Rheem Drive, Ste. A Pleasanton, CA 94588 (925) 462 -5959 - Office (925) 580 -4055 — Cell Page 4 of 4 N %:4 of ris_ : CITY OF TUKWILA 2017 -2018 Scope and Schedule of Services 4LEAF, INC. Kevin Duggan, President 2110 Rheem Drive, Ste. A Pleasanton, CA 94588 (925) 462 -5959 - Office (925) 580 -4055 — Cell Ed O'Reilly, Manager 1201 Pacific Avenue, Suite 600 Tacoma WA, 98402 eoreillycr,4leafinc.cam (253) 203 -3336 - Office (253) 203 -3101 - Fax A. PURPOSE The purpose of this contract is to provide building inspections services on an as needed/on -call basis to the City of Tukwila. The City's intent it to improve customer service by supplementing the City's existing resources to increase service options. B. SCOPE OF SERVICES The selected Consultant shall provide building and safety services as requested by the City. Such services shall including enforcement of the City's building laws and codes and all applicable State Code; review of construction drawings to assure compliance with City and State adopted laws and code; interfacing with permit applicants and City staff; and conducting inspections. Specific projects may include residential or non - residential projects. Any single job may require one or subsequent reviews of submitted plans. Type of proposed plan check work may include new construction, remodel, additions, plumbing, mechanical and public nuisance abatement. 1. PLAN REVIEW SERVICES (N /A) 2. BUILDING INSPECTION SERVICES Consultant upon request of the City shall provide building inspection services during the course of construction to enforce compliance with the conditions of approval, provisions of the City's Building Laws and the Code requirements set forth on the approved plans for which a permit was issued. In the performance of such duties Consultant shall observe each project at the completion of the various stages of construction for compliance with the appropriate City and State code. Upon request of the City, building inspector may assist City staff with building code enforcement. Consultant assistance is limited to identifying potential building code enforcement issues in progress and helping to generate proper documentation. All actual enforcement actions to be undertaken by City staff. 3. PLAN CHECK RELATED MEETINGS (N /A) 4. BUILDING CODE QUESTIONS (N /A) 17 EXHIBIT "B" CITY OF TUKWILA 2017 -2018 Compensation and Method of Payment. 4LEAF, INC. Kevin Duggan, President Ed O'Reilly, Manager 2110 Rheem Drive, Ste. A 1201 Pacific Avenue, Suite 600 Pleasanton, CA 94588 Tacoma WA, 98402 (925) 462 -5959 - Office eoreillyg4leafinc.com (925) 580 -4055 — Cell (253) 203 -3336 - Office (253) 203 -3101 - Fax Inspection Services Commercial Building Inspector (Building Inspector II) .......... .........................$72.50 hour Overtime ................................................... ............................... $1.5X hourly rate Consultant's Building Inspector will be billed out at the Commercial Building Inspector (Inspector II) rate of $72.50/hr. • Review by Engineer must be authorized in advance via email by City of Tukwila. • Overtime must be authorized by the City of Tukwila via email prior to being incurred. • Commercial building inspector rates apply for commercial building, plumbing and mechanical inspections, and inspections of multi- family residential (more than two dwelling units per building) • Residential building inspector rates apply for residential building, plumbing and mechanical inspections • Inspections services will be charged based on the actual inspection, not the staff assigned by the consultant. For example, if consultant sends a senior combination inspector to conduct a residential building inspection, consultant will charge the City the residential inspector rate. • Rates are inclusive of "tools of the trade" such as forms, telephones and consumables. • All invoicing to be done monthly. Invoices must be itemized and include contract number. • Staff Augmentation work (excluding plan review) is subject to 2 hour minimum charges unless stated otherwise. Services billed in 2 hour increments. • All billable expenses will be charged at cost plus 20% • Mileage will be billed at the current IRS rate All requests should be made directly to 4LEAF management. 4LEAF's Designated Project IN TO: FROM: BY: CC; DATE: SUBJECT: City of Tukwila Allan Ekberg, Mayor ISSUE Should council Middleton Inc. new contract 12/31/2016. Community Affairs and Parks Jack Pace, Director of the Department of Community Development Jerry E Hight, Building Official Mayor Ekberg October 10, 2016 Contract with Reid Middleton Inc. for structural plan review services approve a contract to continue current structural plan review services with Reid with a not to exceed amount of $200,000.00 through the 2017/2018 budget. A is needed because the current contract with Reid Middleton Inc. expires on BACKGROUND Due to the increase in ongoing permit activity and larger projects such as Washington Place, Tukwila School district projects, Tukwila Village, Quail Park senior housing project, and Boeing, it will be necessary to continue to have an outside structural review service. DISCUSSION The current Building Division staff does not have the expertise to review structural engineering calculations or plans. The Building Division has previously contracted our structural plan reviews successfully with Reid Middleton Inc. FINANCIAL IMPACT $200,000.00 for professional service until the end of the 2017/2018 budget. As permits for construction increases so does the amount of fees collected and paid for outside structural plan review. The 2017/2018 budget will reflect the consultant's structural review cost increase as well as the increase in structural plan review permit revenue. RECOMMENDATION Staff recommends the contract for Reid Middleton Inc. structural plan review services be placed on the October 17, 2016 Full Council, Consent Agenda for approval. ATTACHMENTS Contract for Reid Middleton Inc. structural plan review services. We, 20 City of Tukwila O� 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and b8tNx3eD the City of Tukwila, VV88hiOgk}O, 8 OOD-Ch@rt9[ optional municipal code city hereinafter referred [oaa"the City," and Reid Middleton Inc., hereinafter referred to as "the C8Dtn3CtOr." vvh0ae principal office is |OC8t8d at 728 134th Street SW, Suite 200 Evereft, WA 98204 WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires k}have the Contractor perform such services pursuant tu certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: Scope and Schedule of Services to be Performed by Contractor. The Contractor shall p8dhnn those services described On Exhibit A attached hereto and incorporated herein by this reference GSif fully set forth. In p8dn0OiDg such services, the Contractor shall at all UOUgS comply with all Fede[8|. State, and local statutes, rules and ordinances applicable to the performance of such services and the handling Of any funds used in COODH[tiUD therewith. The Contractor shall request and Oht@iD prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City ahoU pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein bvthis reference. The total amount to be paid shall not exceed $200,000.00. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth iO this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 2, 2017, d ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contrado with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2Ul2 Page l of @. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. Itisfurther specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this iDdeDlDifiC@UOD. This vv@iv8[ has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7' Insurance. The Contractor Sh8U procure and maintain for the duration of the Agreement, insurance against claims for injuries b}p8nSODSO[dG08gHk}p[0pHdvwhiCh0@V8hS8hO0Ori000ODeCdVDwith the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of inounonma, its scope of coverage and limits 88 required h8[8iD 8h@|| not be COOStrU8d t0 limit the liability of the Contractor to the COve[8g8 provided by such iDSU[@OCe. or otherwise limit the City's recourse to any remedy available at |@vv or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1 Automobile Liability iDSun@DDe with 8 DliOinlUFn CO[DbiDHd single limit for bodily injury and property damage of $1,000,000 per accident. AU0D0Obi|8 liability iDSu[8DC8 Sh8U cover all owned, nOO-0vvD8d, hired and leased vehicles. Coverage shall b8 written 0O Insurance Services Office (|S(]) fO[OQ CA 00 01 or 8 SUbSUtUt8 fO[Ol providing eqUiV3|8OL liability COV8[8ge. If necessary, the policy shall b8 endorsed iO provide contractual liability coverage. 2. Commercial General Liability iDSUr8DC8 with |i0dS DO |8S3 than $1,000,000 each OCCUrr8DC8, $2'000.000 g8D8r@| aggregate and $2'000.000 prod UCtS-000p|e[8d operations aggregate limit. Commercial General Liability insurance shall b8 written UO ISO occurrence form CG O001 and Sh@|| cover liability arising from pF8mi88S. Op8[@U0OS' independent contractors, p[DdUCtS-00Dlp|eted Op8[8tiODS. stop gap liability, pe[SOO8| injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability iDSur@DC8 Sh@|| be endorsed to provide the Aggregate Per Project Endorsement |8O form CG 25 03 11 85 or an equivalent eOdO[SR08D1 There shall b8DO endorsement Or modification Of the Commercial G8D8[@| Liability Insurance for liability arising from 8xp|USi0D, CO||8pSe or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability inSU[aOC8 policy with respect to the vvOrh performed for the City using |8C) Additional |DSUn3d eDdO[S8rD8O[ CG 20 10 10 01 and Additional |OSU[8d-00OQp|eted C)pe[@ti0OS endorsement CG2O371O810r substitute endorsements providing equivalent coverage. 3. Workers' coverage asrequired by the Industrial Insurance laws of the State OfWashington. B. Other Insurance Provision' The Contractor's Automobile Liability and Commercial General Liability iDSU[8ODe pO|iCi8G are to COOC3iO, or be 8Dd0nSed to 0ODt8iD that they Sh8|| be primary iDSUn8OC8 with respect to the City. Any iDSU[GDCe' Se|f-iDSUn8nC8' or iOSU[8DCe p0O| CDVe[8ge maintained by the City Sh8|| be 8XC8SS of the Contractor's iDSU[@ODe and shall not CDOt[ibUt8 with C. Acceptability of Insurers. Insurance is to be placed with insurers with a ourrent&M. Best rating of not less than A: VI I. CA Revised 1-2013 Page 2 of 4 O. Verification of Coverage. Contractor shall furnish the City with original certificates and o copy Of the 8[DeDd@tO[y 8OU0[SeOOHOiS, |OC|ud|Dg but not D8CeSS8ri|V limited to the 8ddib0D8( insured 8DdOnSeDleDt. 8Vid8DCiDg the iDSU[8DD8 requirements of the COOt[@CtO[ before COOD[OeDDeOOeDt of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits [8qUired, if any, to be obtained by SUbCOOtraCtVnS, which determination Sh8U be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required Sh8U constitute @ Dl8t8h8| breach of contract, UpOR which the City may, after giving five bUSiO88S days DOtiC8 to the Contractor to correct the breach, immediately terminate the CODt[8Ct or, Gt its discretion, procure O[ renew such insurance and pay any and all premiums iDconnection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City' offset against funds due the Contractor from the City. 8' Record Keeping and Reporting. A. The Contractor shall Dl8iDt8iD 8CC0UDtS and [8COndS' including pe[SODOe|, property, fiD8DCi8| and p[Og[@[ODl@UC records which sufficiently and properly reflect all direct and indirect COStS Of any O8tUPe expended and SBrViDeS performed in the perfO[nO@OCB of this /\OPe8OO8Ot and {the[ such records @S may b8 deemed necessary bV the City tO ensure the performance Of this Agreement. B. These records shall be maintained for a period of seven 0 years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 48.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all nnaibero covered by this Agreement shall bH subject @t all times k} inspection, review 0[ audit by law during the performance 0f this Agreement. 10. Termination. This 4or88noHrt may @t any time be terminated g to the Contractor thirty /30\ days written notice of the Cintention tn terminate the SGrne. F8i|UnB [0 provide products on schedule may U|t in contract termination. If the CODLn8CLO['S iDSUF@OC8 COV8[8ge is C8Dce|8d for any reason, the City Sh@|| have the right tOterminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed byb under this Ao[e8D1eDt' will not discriminate OD the gn]UDdS of race, ne|iQiOO. C[e8d' CO|O[, O8bOO8| 0hQiD, 8g8, V8t8[@O St8tUG' Sgx' SeXU8| O[ieOt8U0D' gender id9DUtV. Ol3[itG| St8[US' pO|idC8| affiliation or the presence Of any disability iD the selection and retention Of employees O[ procurement Ofmaterials or supplies. 12. Assignment and Subcontract. The Contractor ohoU not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. This Agreement, together with attachments Or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior D8gOti@UODS, representations, 0[ agreements VV[itteO or oral. No amendment Ormodification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any henn. condition Or provision of this AorH8nl8ni in declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions CA Revised 1-2013 Page 3of4 hereof and all other provisions shall remain fully enforceable. The provisions Df this Agreement, which by their S8DSg and context are [eGSOO8Ny intended to survive the CODlp|8dOD' 8Xpi[@UOD or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City OfTukwila G20OGouthcent8rBlvd. Tukwila, Washington S81H8 Notices tVthe Contractor shall b8 sent tO the address provided bythe Contractor upon the signature line below. 16. This Agreement shall be governed by and construed in 8CCOrd8OC8 with the /aVvG of the State of Washington. In the eV8Oi any suit, arbitration, Or other proceeding iS instituted 0D enforce any term Of this Agreement, the parties specifically understand and agree that venue shall bH properly laid iD King County, Washington. The prevailing party iO any such action shall be entitled t0 its attorney's fees and costs 0fsuit. DATED thia _----- dnvof 20 CITY OF TUKWILA CONTRACTOR Mayor, Allan Ekberg City Clerk, Christy O'Flaherty Office of the City Attorney CA Revised 1-2013 David B. Swanson, Principle Reid Middleton 728l34t6 Street SW, Suite 200 WA 98204 425-741-3800 Page 4of4 EXHIBIT A SCOPE OF WORK The objective of this Agreement is to provide structural code compliance plan review (plan review) for proposed new and remodeled buildings within the City of Tukwila (the City) as specifically requested in writing by the Building Official or his designee. The consultant shall perform services and provide necessary equipment, materials and professionally trained, licensed, and experienced personnel to accomplish the plan review as outlined below. 1. On behalf of the Department of Community Development - Building Division, the consultant will perforrn structural plan review to establish compliance with the structural provisions of the International Building Code as amended by the State and as adopted by the City of Tukwila. 2. During the plan review process, the Consultant may contact the permit applicant directly to request submission of additional information to the city. The Consultant will keep a written record of this communication in the project file. 3. Upon completion. of each plan review, the Consultant will furnish a summary plan review letter directly to the Building Official and a copy to the permit applicant outlining discrepancies in the plans, reports, and/or calculations (as applicable). 4. The Consultant will perforin follow-up plan reviews as required to confirm that plans have been corrected adequately to address comments in the original plan review. In these instances, the Consultant will furnish additional letters directly to the Building Official and a copy to the permit applicant summarizing the results of the review. When the Consultant is satisfied that the proposed structural work is in compliance with the structural provisions of the Building Code, the Consultant will issue a final letter stating that there are no further comments. S. The plan review services for each pen-nit applicant will be treated as an individual project, the Consultant will track associated labor and material costs according to each project and invoice the City accordingly. The consultant will invoice the City prior to the 10th of each month. 6. The City may need other structural engineering services throughout the tcn-n of the on-call agreement. For these instances, the Consultant will perform structural engineering services as mutually agreed to by both parties. The scope of work, fee, and schedule for the additional structural engineering services will be defined and negotiated at the time the additional work is requested. 25 7. The City, in entering into this agreement, does not guarantee that any services will be requested nor guarantee any specific dollar amount of work during the term of this Agreement. 8. The City shall respond to the consultant's telephone or E-mail inquiries concerning interpretation of City Standards within three (3) working days. 9. The Consultant shall complete the specified work generally within (t 5) calendar days of written notification by the City. (Large and/or complex projects may take longer to review but require concurrence by City of time extension). 10. The Consultant shall perform work described in this Agreement in accordance with the latest edition and amendments to the Washington State Building Code as adopted and amended by the City of Tukwila. The City shall administer issuance of building pen-nits and certificates of occupancy. The Consultant will assume no responsibility for proper on-site construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with approved plans, contract documents, and pen-nit conditions. 12. Corrections or comments made during the review process do not relieve the project proponent or designer from compliance with requirements of codes, conditions of approval, or permit requirements. Nor is the designer relieved of responsibility for a complete design in accordance with the laws of the State of Washington. 13. The City may need emergency structural engineering services throughout the term of the on-call agreement. These services may include post-disaster response engineering or emergency response to observe structural damage to existing structures. For these instances, the Consultant will perform structural engineering services as mutually agreed to by both parties. The scope of work, fee, and schedule for the additional structural engineering services will be defined and negotiated at the time the additional work is requested. Time for emergency structural engineering services may be billed at an accelerated rate in accordance with the Exhibit B rate schedule. 26 Reid Middleton, Inc. Exhibit "B" Schedule of Charges Effective January 2017 through December 31, 2018 City of Tukwila Plan Review Compensation shall be based on time and expenses directly attributable to the project and shall follow the schedule below unless another method of compensation has been expressed in the written agreement. I. Personnel Hourly Rate ................ ..............................$ 200.00 - $ 245.00 inci al Planner /Principal Surveyor .............. ..............................$ 200.00 - $ 240.00 :)r Planner /'Senior Surveyor .................... $ 175.00 - $ 195.00 eet Designer/Pr o�j ci Surve}}��or /'rolect Manner ..........................$ 135.00 - $ 165.00 �gner llesign 3 echnicianlSurvey Crew Chief/ Graphic Designer 11 ..............................$ 110.00 - $ 130.00 kD Technician I1. ..................... ..............................$ 100.00 - $ 115.00 .. ......................$ 95.00 - $ 110.00 rvey Technician /'echnician/Technical Writer I .......................$ 70.00 - $ 100.00 Survey Crew 2 Person /RTK/ Robotic / Scanning) ........................... ..............................$ 170.00 Survey Crew (3 Person/ GPS) ................................... ............................... $ 260.00 Emergency Structural Engineering ... ............................1.2 times usual hourly rate (4 hour minimum) A new schedule of charges becomes effective January 1, 2018 through December 31, 2018. Reid Middleton's escalation rate for the 2018 calendar year will not exceed 3 % if our actual escalation rate for 2018 is less than 3 %u, Reid Middleton will use the lower rate. Charges for all work, including continuing projects initiated in prior years, will be based on the latest schedule of charges.. Individuals not in the regular employ of Reid Middleton may occasionally be engaged to meet specific ppro ect requirements, Charges for such personnel will be comparable to charges for regular Reid dleton personnel.. A premium may be charged if project requirements make overtime work necessary. H. Equipment Rate Design Software /Computer Aided Drafting .................................. ..............................$ 12.00 /hour III. Reimbursable Expenses Local Mileage - Automobile .......................................................... ..............................$ 0.65 /mile Local Mileage - Survey Truck ...................................................... ..............................$ 0.65 /mile Expeases that are directly attributable to the project are invoiced at cost plus 15%. These expenses inciude, but are not limited to, subconsultant or subcontractor services travel and subsistence, communications, couriers, postage, fees and permits, document reproliction, special instrumentation and field equipment rental, premiums for additional insurance where required, special supplies, and ether costs directly applicable to the protect. IV. Client Advances Unless the parties agree otherwise in writing; char es for the following items shall be paid by the client directly, shall not be the responsibilit of Reid Middleton, and shall be in addition to any fee stipulated in the a Bement.overnmexit fees, inc tiding permit anti review fees, sails testing fees and costs; chargu;s for aeria�photogra fly, and charges for mcnumeiis. 1f Reid Middleton determines, iii its discretion, to advance any oflthese costs in the interest of the project, the amount of the advance, plus a fifteen percent ri adiinisrattve fee, shall be paid %y tire- client upon presentation of an invoice therefore. HAF©RWEXHIBITS\2016 -A Tukwila 2017- 2018doc.doc Reid didleton 27 W. City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Rick Still, Parks & Recreation Director BY: Tracy Gallaway, Parks & Recreation Manager Dave Johnson, Parks & Recreation Manager Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: October 5, 2016 SUBJECT: Parks & Recreation Budget ISSUE Proposed 2017 -18 Parks & Recreation Budget BACKGROUND The 2015 -16 Parks & Recreation Budget had several changes due to a reorganization of the department. The 2017 -18 Parks & Recreation Budget has been further modified to provide better transparency on the different program areas that serve the community. The Department continues to provide a high level of service, quality programs and superior facilities that it has become known for. The modifications to the 2017 -18 Budget, as well as additional information is provided in the discussion below. DISCUSSION The 2017 -18 Parks & Recreation Budget (Attachment A) is presented with the following discussion items - Budget Increase and Budget Transparency. Budget Increase - The Parks & Recreation Budget expenditure request is a 10.83% or $469,277 increase from fiscal year 2016 to 2017. Most of this increase is due to transfers from other departments, revenue - backed programs and previously Council- approved program changes. The following table summarizes the various reasons for the expenditure increase. Revenue - backed Programs and $173,377 Expanded capacity based on community Rentals' demand. Council- approved program changes $95,900 . Preschool expansion $35,000 (also revenue - backed) . PICH grant $25,000 • Ailey Cam $35,900 After School Program $ 100,000 Transfer from Human Services Budget Recreation Management Software $ 100,000 One -time expenditure to replace aging system that will no longer be supported TOTAL $ 469,277 'If revenue is not received, expenditures will not be incurred. For example, if Summer Camp has a waiting list, the program will be able to accommodate more children because of the planned budget increase and thereby providing more responsive service to the community needs. If for some reason there is not a demand for camp, the budget increase in this area will not be utilized. 29 INFORMATIONAL MEMO Page 2 Budget Transparency - The Parks & Recreation budget consists of two funds - Recreation (07) and Parks Maintenance (.15). The 2015 -16 budget for Recreation (.07) was comprised of four sub - divisions — Administration, Recreation, Community Events & Volunteers, and Rental & Business Operations. To provide better transparency on the programs offered to the community and to better align revenues to expenditures, the Recreation and Rental & Business Operations have been split into a few more sub - divisions in the 2017 -18 budget. The image below reflects the changes and the new sub - divisions. 2015 -2016 Budeet 2017 -2018 Budget Administration - --------._ --------- -__._ ____.- ....._ ...... _ ..... ..... . 4 Administration Recreation = = - -- --- --- - - - J Recreation Administration _ ^— Preschool Programs ............ Youth Programs Teen Programs Youth Wellness & Enrichment - Adult Wellness & Enrichment Senior Adult Programs Community Events & Volunteers -- - - -- -- _.__.__...._...> Community Events & Volunteers Rental &Business Operations =_ -.. ... - - - -- Planning & Business Operations _ ............... ... ,,.. Rental Operations Parks Maintenance --..__..----------------------_...--- ..- _........__..._._.__.- - - -_.- Parks Maintenance The following provides a brief summary of all of the Parks & Recreation sub - divisions. A more detailed description of the programs and services that the Department provides to the community can be found in the Operational Overview. The Administration budget provides direction and support to all of the other divisions within the department to promote and provide safe, positive, leisure -time activities, events, and facilities. The Recreation Management System will be replaced in 2017, and is currently in contract negotiations with a preferred vendor. The Recreation budget has been split into more transparent and manageable sub - divisions. Programs are grouped according to sub - division category and allow for better expenditure and revenue tracking. The sub - divisions are as follows: Recreation Administration provides direction and support to the programs, services and events provided by the Recreation Division. It includes staff support of nearly 4,400 hours annually for front desk operations at the Community Center, as well as staff liaison to the Tukwila Library Advisory board. Preschool includes school year preschool program for children ages 3 -4, as well as a 3- week summer camp for children ages 3 -5. Youth Programs include all out -of- school time programs including Early Birds, TSD Early Release and No School Days, expanded After School programming, school year "break" camps, Camp Tukwilly, TSD Summer School RecTime program, Playground programs and free summer lunch program. Teen Programs include After School Teen Room, Late Night, Summer Kick -off Festival, Athletic Programs — open play and leagues for basketball and soccer, TeenVenture Camp, and Young Adult Special Population Socials. 30 Z:1Council Agenda ItemsTarks and Recreaiion110- 10- 161CAP P &R Budget MEMO (10 -5 -16) - FINAL.doc INFORMATIONAL MEMO Page 3 Youth Wellness and Enrichment includes Youth Basketball League, Summer Sports Camps, expanded Pee Wee Soccer and Flag Football programs, Youth Special Interest Classes (martial arts, piano, etc.). Adult Wellness and Enrichment includes Community Center Fitness Membership Program, Senior Fitness Classes, Adult & Senior Sports Leagues, and Adult/Family Special Interest Classes. Senior Adult Programs includes support for Senior Meal Program provided by Catholic Community Services, Workshops /Seminars, Trips & Tours, Socials, and Special Events. This also includes human service related senior programs including support of Meals on Wheels, Pet Food Program, Foot Care and Volunteer Transportation. Community Events & Volunteers budget includes administration of citywide volunteer program and free community events including Backyard Wildlife Festival, Family 4th at Fort Dent Park, Touch -A- Truck, Tukwila Kids Festival, Summer Outdoor Cinema Series, Peanut Butter & Jam summer concerts, Healthy Earth 5K, Soctoberfest 5K, Autumn Harvest Carnival, Dr. Seuss Night, See You in the Park events and the Spirit of Giving holiday event. This program area was already previously separated out in the budget. The Rental & Business Operations budget has also been split into more transparent and manageable sub - divisions for better expenditure and revenue tracking. Planning & Business Operations provides business support for the Department including contract management/tracking and multiple financial processes, oversight of RMS system including Project Management for replacement, maintenance and repairs to department facilities, staff liaison to the Arts Commission, and implements various CIP projects such as Duwamish Hill Preserve, Municipal Arts Fund planning, etc. Rental Operations provides management and staffing support of rental spaces within the Parks system, including picnic shelters, ball fields, and rental space /services at the Community Center. Based on 2010 council direction, fees are collected to achieve a minimum goal of 100% total cost recovery for this program. The Parks Maintenance budget maintains and improves the Tukwila Parks, Trails and Open Space System and landscaping around City buildings, and also serves as staff liaison for the Park Commission. The Parks Maintenance budget decreases by 4.08% or $60,490 primarily due to staff changes and fleet alterations. Additional revisions to the budget include the reallocation of funds between Supplies and Services to better reflect actual spending patterns while providing the same service levels. RECOMMENDATION Staff is seeking committee direction and recommends that the Community Affairs and Parks Committee forward the Proposed 2017 -2018 Parks & Recreation Budget to the Committee of the Whole as part of the final budget packet. ATTACHMENTS A. Proposed 2017 -18 Parks & Recreation Budget REFERENCES 2015 -16 Parks & Recreation Department Operational Overview VCouncil Agenda ItemsTarks and Recreation110- 10- 161CAP P &R Budget MEMO (10 -5 -16) - FINAL.doc 31 32 Parks & Recreation Parks & Recreation Director (1) Parks & Recreation Analyst (1) Parks & Parkas Parks & Recreation t& Recreation Recreation Manager (1) Manager (1) Manager (1) Golf Course Senior Program Superintendent (1) Coordinator (1) nAtSa Lead Special Interest Maintenance Specialist (1) Coordinator (1) Maintenance Fitness & Athletic Facility Specialist (2.25) Specialist (1) Coordinator (1) Parks Volunteer & Facility Support Maintenance Event Assistant (1) Supervisor (1) Coordinator (.75) Lead Volunteer & Facility Support Maintenance Event Specialist Technician (1) Specialist (1) (.75) Maintenance Youth & Teen 4Coordinator 1 Fiscal Specialist Specialist (5.0) (1) Teen Program Specialist (1) HYouth Program Specialist (1) Preschool Program IL Assistant (.75) Customer Service Coordinator (1) 33 DEPARTMENT: Recreation (07) FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Rick Still POSITION: Director Description: The mission of the Parks and Recreation Department is to enhance the quality of life for residents, businesses and visitors through quality recreational opportunities, services, and facilities. 2015-2016 Accomplishments ♦ Parks, Recreation and Open Space (PROS) Plan adopted by City Council. Strategic Goals 1, 2, 3, 4, and 5. ♦ Duwamish Hill Preserve Phase 2 Design & Development Grants Awarded and design completed. ♦ Expansion of Trail property acquired near 112th. Strategic Goal 1. ♦ Added student positions to Park and Arts Commissions. Strategic Goal 1. ♦ Reorganization of Department management structure. Strategic Goal 4. 2017-2018 Outcome Goals ♦ Expand recreation program opportunities in Tukwila neighborhoods. Strategic Goals 2 and 5. PROS Plan Goals 1, 2, & 3. ♦ Finalize Tukwila Parks, Trails, and Open Space System-wide Resource Management Plan for Park Maintenance. Strategic Goals 4 and 5. PROS Plan Goals 4 & 5. ♦ Complete development of Phase 2 at Duwamish Hill Preserve. Strategic Goals 2 and 5. PROS Plan Goals 1, 2, 3, 4, & 5. ♦ Expand relationships with the business community and regional organizations aligned with the City's values. Strategic Goals 2 and 3. PROS Plan Goals 2, 3, & 4. ♦ Implement Healthy Tukwila policies and initiatives. Strategic Goals 2 and 5. PROS Plan Goals 3 &5. 2017-2018 Indicators of Success ♦ Recreation programs offered at various locations throughout the City. ♦ Consistent maintenance and improved efficiencies in implementing the respective service level at each park. ♦ Expanded cultural and learning opportunities at the Duwamish Hill Preserve. ♦ Business participation in programs and events. ♦ Comunity improved awareness regarding being active and eating well. 34 Budget Change Discussion: Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Additionally, there were reclassifications of certain positions, and an increase in extra labor for programs and services. Supplies. Were adjusted to capture costs required to provide the same level of service for programs. Services. Budget of $100,000 for the REACH after school program was transferred from the Mayor's department to Recreation. This affected several line items. Additionally, budget for utilities was increased to bring budget in line with actual costs as well as adjustments to budget for repair & replacement of equipment. Capital. The capital budget was increased on a one -time basis by $100,000 for the replacement of the Class system. The project is expected to be completed in 2017. Expenditure Summary Parks & Recreation Expenditures B Program Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Administration $ 354,367 $ 324,592 $ 287,080 $ 377,561 $ 481,513 $ 390,200 27.53% - 18.96% Recreation Administration 1,977,931 1,589,867 1,618,027 1,427,528 462,343 444,907 - 67.61% - 3.77% Preschool Program - - - - 79,775 80,729 0.00% 1.19% Youth Programs 211,367 39.11% -4.05% Services 564,783 572,710 0.00% 1.40% Teen Programs 921,272 928,591 -0.29% 0.79% 201,780 205,557 0.00% 1.87% Youth Wellness & Enrichment - - 0.00% 0.00% 148,978 152,176 0.00% 2.15% Adult Wellness & Enrichment 30,000 130,000 30,000 333.33% 215,045 219,197 0.00% 1.93% Senior Adult Programs $4,289,494 $4,334,175 $4,803,452 $4,781,278 176,286 180,186 0.00% 2.21% Community Events & Volunteers 317,993 289,808 295,308 331,788 281,661 286,272 - 15.11% 1.64% Planning & Business Operations - - - - 460,560 472,355 0.00% 2.56% Rental Operations - 666,457 696,619 715,047 311,967 317,890 - 56.37% 1.90% Parks Maintenance 1,138,319 1,367,462 1 1,392,460 1,482,251 1,418,761 1,459,099 428% 2.84% De pa rtme nt Tota I $3,788,610 $4,238,185 1 $4,289,494 $4,334,175 $4,803,452 $4,781,278 10.83% -0.46% Parks & Recreation Expenditures B Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 2,121,704 $ 2,345,940 $ 2,271,267 $ 2,330,890 $ 2,536,024 $ 2,566,901 8.80% 112% Personnel Benefits 730,198 863,483 907,415 890,963 995,870 1,044,419 11.77% 4.88% Supplies 203,067 215,290 193,412 158,353 220,286 211,367 39.11% -4.05% Services 709,641 802,693 917,399 923,969 921,272 928,591 -0.29% 0.79% Intergovt. Svcs & Taxes 24,001 - - - - - 0.00% 0.00% Capital Outlays - 10,779 - 30,000 130,000 30,000 333.33% - 76.92% De partmentTotaI $3,788,610 $4,238,185 $4,289,494 $4,334,175 $4,803,452 $4,781,278 10.83% -0.46% 35 Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Director 1 1 $ 150,964 $ 52,431 1 $ 153,983 $ 55,037 Parks & Recreation Analyst 1 1 97,230 27,353 1 99,175 28,470 Parks & Recreation Manager 2 2 213,660 84,501 2 217,933 88,845 Recreation Program Coordinator 5 5.75 475,146 239,632 5.75 484,649 253,652 Facility Support Technician 1 1 63,634 30,645 1 64,907 32,431 Recreation Program Specialist 3 3.75 250,174 127,140 3.75 255,177 134,596 Recreation Program Assistant 0.5 0.75 37,245 7,959 0.75 37,990 8,167 Fiscal Specialist 1 1 66,920 37,235 1 68,258 39,436 Admin Support Coordinator 1 0 - - 0 - - Admin Support Assistant 1 1 45,684 17,388 1 46,598 18,258 Parks & Recreation Manager 1 1 106,292 47,539 1 108,418 50,166 Parks Supervisor 1 1 80,151 42,285 1 81,754 44,795 Lead Maint Specialist 1 1 64,338 39,106 1 65,624 41,561 Maint Specialist Parks 5.5 5 327,627 141,640 5 334,180 149,453 Extra Labor 550,643 98,623 541,939 97,116 Overtime 6,316 484 6,316 484 Clothing Allowance - 1,910 - 1,950 Total 25.0 25.25 $ 2,536,024 $ 995,870 25.26 $ 2,666,901 $1,044,419 36 Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies, resale items for programs, and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Intergovernmental includes pass-through grant funds. Parks & Recreation 37 Actual Projected Budget Expenditures 2014 2015 2016 2016 2017 2018 Salaries $ 1,751,864 $ 1,881,618 $ 1,804,329 $ 1,944,454 $ 1,979,065 $ 2,018,646 Extra Labor 351,441 452,633 455,878 383,041 550,643 541,939 Overtime 18,399 11,690 11,060 3,395 6,316 6,316 FICA 159,399 175,917 176,908 162,759 191,791 194,081 Pension 171,533 203,707 226,880 212,714 237,603 242,355 Industrial Insurance 65,451 92,022 82,146 69,965 108,631 113,374 Healthcare 332,836 391,384 419,470 443,500 455,935 492,659 Unemployment (9) (568) - - - - Clothing Allowance 988 1,021 2,011 2,025 1,910 1,950 Total Salaries & Benefits 2,851,902 3,209,423 3,178,682 3,221,863, 3,531,894 3,611,320 Supplies 164,180 180,538 178,644 142,425 179,786 173,367 Resale 32,850 31,681 13,454 14,428 22,000 22,000 Small tools 6,037 3,072 1,315 1,500 18,500 16,000 Total Supplies 203,067 215,290 193,412 158,353 220,286 211,367 Professional services 165,571 195,273 220,368 214,428 269,680 260,500 Communication 12,044 8,186 14,935 12,680 12,150 12,150 Trawl 3,657 5,461 9,968 8,450 8,950 8,950 Advertising 14,415 17,547 25,872 27,000 22,500 22,500 Operating rentals 147,000 172,615 182,115 188,643 150,582 152,466 Insurance - - - - - - Utilities 243,701 258,210 316,019 306,540 290,610 302,725 Repair and maintenance 44,437 36,544 57,944 65,450 53,400 55,900 Miscellaneous 78,816 108,857 90,178 100,778 113,400 113,400 Total Services 709,641 802,693 917,399 923,969 921,272 928,591 Pass Through 24,001 - - - - - Capital - 10,779 30,000 130,000 30,000 Total Other 24,001 10,779 - 30,000 130,000 30,000 Total Parks and Recreation $ 3,788,610 $ 4,238,185 $ 4,289,494 $ 4,334,175 $ 4,803,452 $ 4,781,278 37 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISON: Administration FUND NUMBER: 000 POSITION: Director Description The mission of the Administrative Division is to direct and support all other divisions with their endeavors to promote and provide safe, positive leisure -time activities, events, and facilities. All major park, volunteer program, golf and recreation development, services and contracts are coordinated and supervised by the administrative division. This division also interacts with all other departments and serves as staff to the Arts Commission, Park Commission, Library Advisory Board, and the Sister City Committee. Expenditure Summary Parks & Recreation - Administration Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries &Wages $ 240,618 $ 219,560 $ 201,483 $ 246,523 $ 253,658 $ 258,622 2.89% 1.96% Personnel Benefits 72,949 73,011 72,498 82,071 80,688 84,411 -1.69% 4.61% Supplies 5,977 5,868 3,278 5,917 5,917 5,917 0.00% 0.00% Services 34,824 15,375 9,820 13,050 11,250 11,250 - 13.79% 0.00% Capital Outlays - 10,779 - 30,000 130,000 30,000 333.33% - 76.9206 Expenditure Total $ 354,367 $ 324,592 $ 287,080 $ 377,561 $ 481,513 $ 390,200 27.53% - 18.96% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Administration Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Director 1 1 $ 150,964 $ 52,431 1 $ 153,983 $ 55,037 Parks & Recreation Analyst 1 1 97,230 27,353 1 99,175 28,470 Extra Labor 5,000 868 5,000 868 Overtime 464 36 464 36 Total Administration 2 2 $ 253,658 $ 80,688 2 $ 258,622 $ 84,411 W Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Parks and Recreation - Administration 39 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.100.31.00 Supplies - Office $ 5,977 $ 5,868 $ 3,278 $ 5,917 $ 5,917 $ 5,917 Total Supplies 5,977 5,868 3,278 5,917 5,917 5,917 000.07.571.100.41.00 Prof Secs - Park consultant for planning 18,168 6,605 1,353 2,500 2,500 2,500 seruces and expertise 000.07. 571. 100.42.00 Communication - Telephoneservices 1,968 1,987 1,210 1,800 - - including land lines, cell phones, fax, internet 000.07.571.100.43.00 Traeel - Meals, lodging, parking, mileage 142 898 1,750 2,500 2,500 2,500 for WRPA, NRPA conferences, and various retreats, training, etc 000.07.571.100.45.00 Operating Rentals 2,574 2,550 1,062 - - - 000.07.571.100.48.00 R &M - Equipment repairs and 4,723 - 2,000 2,000 2,000 2,000 maintenance 000.07.571.100.49.00 Misc - NRPA, WRPA memberships, 7,248 3,336 2,195 4,000 4,000 4,000 conference registrations, forums, retreats 000.07.571.100.49.10 Misc - Blood Borne Pathogen testing and - - 250 250 250 250 immunizations Total Services 34,824 15,375 9,820 13,050 11,250 11,250 000.07.594.730.64.00 Capital - Machinery and Equipment - - - 30,000 130,000 30,000 000.07.594.750.64.02 Capital - Replacement Equipment 10,779 - - - TotalOther - 10,779 30,000 130,000 30,000 Total Supplies, Services and Other $ 40,801 $ 32,022 $ 13,099 $ 48,967 $ 147,167 $ 47,167 39 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Recreation Administration FUND NUMBER: 000 POSITION: Director Description The mission of the Recreation Division is to promote and provide social, cultural, physical, and educational recreation activities for participants of all ages during their leisure time. The Recreation facilities (Community Center, school facilities, and parks) and Recreation staff (both full and part -time) are the resources used to conduct these services and programs for the community. Services are planned, promoted, and conducted in various locations, during all seasons of the year by staff and instructors. Fees are collected to offset specific activity costs for most programs. Expenditure Summary Parks & Recreation - Recreation Administration Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries &Wages $ 1,193,681 $ 999,224 $ 1,001,925 $ 878,290 $ 263,828 $ 258,996 - 69.96% -1.83% Personnel Benefits 417,476 336,257 363,312 305,781 95,016 98,011 - 68.93% 3.15% Supplies 125,548 78,228 83,500 73,271 38,919 32,500 - 46.88% - 16.49% Services 217,225 176,158 169,291 170,186 64,580 55,400 - 62.05% -14.21% Intergovt. Services & Taxes 24,001 - - - - - 0.00% 0.00% Expenditure Total $ 1,977,931 $ 1,589,867 $ 1,618,027 $ 1,427,528 $ 462,343 $ 444,907 1 - 67.61% - 3.77% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Recreation Administration Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 106,590 $ 39,285 1 $ 108,721 $ 41,249 Recreation Program Coordinator 3 1 87,018 43,570 1 88,759 46,108 Recreation Program Specialist 3 0 - - 0 - - Extra Labor 70,220 12,161 61,516 10,654 Total Recreation Administration 7 2 $ 263,828 $ 95,016 2 $ 258,996 $ 98,011 Ex Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Intergovernmental includes pass- through grant funds. Parks & Recreation • Recreation Administradon 41 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.200.31.00 Supplies - PICH $ 16,292 $ 8,719 $ 6,508 $ 2,200 $ 6,419 $ 000.07.571.200.31.01 Supplies - Athletic Programs 18,215 6,199 1,921 4,175 - 000.07.571.200.31.02 Supplies - Senior Programs 3,442 5,434 4,062 4,400 000.07.571100.31.03 Supplies - Summer playground & rec time 3,096 1,547 2,331 2,850 - - 000.07.571.200.31.04 Supplies - Front Desk 5,036 2,412 3,354 5,955 6,000 6,000 000.07.571.200.31.05 Supplies -Youth programs & camps 14,045 14,876 19,118 15,124 - - 000.07.571.200.31.06 Supplies - Office 19,282 6,596 8,847 2,360 15,500 15,500 000.07.571.200.31.07 Supplies - Preschool program - 9,399 10,789 8,200 - - 000.07.571.200.31.09 Supplies -Teen Program 9,043 6,727 6,813 7,095 000.07.571.200.31.13 Supplies - Youth Sports 4,247 6,562 6,303 6,484 000.07.571.200.34.02 Resale - Senior Program 10,308 9,757 13,454 14,428 - - 000.07.571.200.35.00 Small Tools - - - - 11,000 11,000 000. 07.571.2K 34.03 Resale - Rental Services /Supplies 22,542 (0) - - - - Total Supplies 125,548 78,228 83,500 73,271 38,919 32,500 000. 07.571.200.41 . 00 Prof Sws - PICH - - 1,185 3,000 9,180 - 000.07.571.200.41.01 Prof Sws - Class instruction 34,648 51,304 54,751 43,958 - 000. 07.571.200.41 . 02 Prof Sws - Senior program instructors 10,451 15,512 12,766 9,110 - - and performers 000.07.571.200.41.04 Prof Sws - Mailing bureau, etc 12,228 11,143 5,865 8,800 13,750 13,750 000.07.571.200.41.05 Prof Secs - Bus rental and entertainment 13,565 14,346 19,422 19,620 for Summer day camps 000.07.571.200.41.07 Prof Secs - Misc Prof S\,cs - - 81 1,000 000.07.571.200.41.09 Prof Secs - Teen program entertainment, 3,548 3,365 2,526 5,400 DJ services 000, 07,571.200.41 . 13 Prof Sws - Youth sports instructors 1,900 1,150 6,090 6,090 000.07.571.200.42.01 Communication - Postage for quarterly 5,990 1,418 2,312 1,800 1,350 1,350 brochure 000.07.571.200.42.02 Communication - Cell phones and cable 3,351 1,191 623 - 1,500 1,500 000.07.571.200.43.00 Travel - Meals, mileage, parking, lodging 547 298 2,576 1,760 1,800 1,800 for conferences and retreats 000.07.571.200.43.01 Travel - Senior trip meals and parking 2,570 2,605 3,021 1,400 - - 000.07.571.200.43.05 Travel - Summer camps /special events 148 146 168 150 - - parking 000.07.571.200.44.00 Advertising -job announcements, Rec 5,588 1,015 7,289 7,750 4,800 4,800 program ads 000.07.571.200.45.00 Rental - Equipment 415 300 - - - - 41 Parks & Recreation - Recreation Administration (Continued) 42 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.200.45.01 Rental - Athletic programs 2,121 - 000.07.571.200.45.04 Rental - Misc. rentals for general 525 39 16 - programs 000.07.571.200.45.05 Rental - Summer camp /special event 118 150 150 movie rentals, portable toilets, misc. 000.07.571.200.45.06 Rental - Office 36 39 16 - 000.07.571.200.45.08 Rental - Table and chair rentals for 292 - - - community center 000.07.571.200.45.09 Rental - Teen program monthly movie 105 105 153 200 rentals 000.07.571.200.45.94 Rental - Equipment Replacement Fund 4,134 - - - 000. OT 571.200.45 95 Rental - Equipment Rental O & M 28,201 000.07.571.200.48.01 R &M - Fitness room and misc. equipment 6,996 repairs 000. 07,571 . 200.48.02 R &M - CLASS maintenance agreement, 11,073 phone line, fax, copier repairs 000.07.571.200.48.03 R &M - Damaged equipment replacements 1,960 - - 000.07.571.200.49.00 Misc - - - 648 4,000 - 000.07.571.200.49.01 Misc - Printing of recreation guides, misc. 16,259 32,350 18,774 25,000 24,000 24,000 printing /letterhead 000.07.571.200.49.02 Misc - Memberships, misc. 7,683 5,199 4,628 6,212 6,200 6,200 000.07.571.200.49.04 Misc - Senior trip admissions 6,824 11,597 8,084 7,250 - - 000.07.571.200.49.05 Misc - Youth field trip admissions 12,602 14,293 11,501 10,680 - - 000.07.571.200.49.08 Misc - Special Accomodations - 2,000 2,000 2,000 2,000 2,000 000.07.571.200.49.09 Misc - Teen camps, teen day trips 6,020 5,136 4,644 4,856 - - admissions 000.07.571.200.49.18 Misc - ADA services and PPI credit card 17,326 1,605 - - - - fees Total Services 217,225 175,158 169,291 170,186 64,580 55,400 000.07.571.200.52.00 Intergodt - Pass through grant to MPD 24,001 - - - - Total intergovernmental 24,001 - - - Total Supplies, Services and Other $ 366,774 $ 254,386 $ 252,790 $ 243,457 $ 103,499 $ 87,900 42 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Preschool Program FUND NUMBER: 000 POSITION: Director Description The mission of the Preschool Program is to empower children to think, explore & navigate the journey of learning. Expenditure Summary Parks & Recreation - Preschool Program Object Description Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016-17 2017-18 % Chg % Chg Salaries Mages $ $ $ $ $ 58,145 $ 58,890 0.00% 1.28%" Personnel Benefits Salaries Benefits Recreation Program Assistant 11,530 11,738 0.00% 1.81% Supplies 0.75 $ 37,990 $ 8,167 8,600 8,600 0.00% 0.00% Services 20,900 3,571 1,500 1,500 1 0.00% 0.00% Expenditure Total $ $ $ $ $ 79,775 $ 80,729 1 0.00% 1.19% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Preschool Program FIN 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Assistant 0.5 0.75 $ 37,245 $ 7,959 0.75 $ 37,990 $ 8,167 Extra Labor 20,900 3,571 20,900 3,571 Total Preschool Program 0.5 0.75 $ 58,145 $ 11,530 0.75 $ 58,890 $ 11,738_ FIN Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special evento, mdverheinQ, rental, and printing for various progmanna, trove|, and nnennbernhipa, among others. Parks u Recreation - Preschool Program Account Number Actual 2014 2016 Projected 2016 Budget 2016 2017 2018 Total Supplies 8,600 8,600 000.07.571.201.41.00 Prof S\cs -Entertainment 000,07,571.201,49.00 Misc -Memberships, training 1,000 1,000 500 500 Total Services 1,500 1,500 EE DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Youth Programs FUND NUMBER: 000 POSITION: Director Description The mission of the youth programs is to provide youth a foundation for a well- rounded, balanced life by offering activities and programs to build healthy active lifestyles. These programs keep youth busy and safe during out of school hours and foster relationships to last a lifetime. Expenditure Summary Parks & Recreation - Youth Programs Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 % Chg % Chg Salaries &Wages $ $ $ $ $ 378,468 $ 381,434 0.00% 0.78% Personnel Benefits - Recreation Program Coordinator 125,215 130,177 0.00% 3.96% Supplies 1 $ 82,972 $ 44,951 20,600 20,600 0.00% 0.00% Services 1 1 40,500 40,500 1 0.00% 0.00% Expenditure Total I $ $ $ $ $ 564,783 $ 572,710 1 0.00% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Youth Programs 45 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator 0 1 $ 81,345 $ 42,438 1 $ 82,972 $ 44,951 Recreation Program Specialist 0 1 66,920 39,616 1 68,258 42,065 Extra Labor 230,203 43,161 230,203 43,161 Total Youth Programs 0 2 $ 378,468 $ 125,215 2 $ 381,434 $ 130,177 45 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Youth Programs Account Number Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 000.07,571.202.31.00 Supplies - Office& Operating $ $ $ $ $ 20,600 $ 20,600 Total Supplies 20,600 20,600 000.07.571.202.41.00 Prof Secs -Bus service, swim lessons, entertainment 000,07.571.202.49.00 Misc - Trip admissions 24,500 24,500 16,000 16,000 Total Services 40,500 40,500 Total Supplies, Services and Other $ '61,100 $ 61,1001 M. DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Teen Programs FUND NUMBER: 000 POSITION: Director Description The mission of Teen Programs is to provide social and recreational programs to teens in a safe and positive environment that will enhance personal and social skills, teach responsibility and leadership, and promote a healthy active lifestyle. Expenditure Summary Parks & Recreation - Teen Programs Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016-17 2017-18 % Chg %Chg Salaries Mages $ - $ $ $ $ 130,316 $ 131,646 0.00% 1.02% Personnel Benefits - Recreation Program Specialist 50,584 53,032 0.00% 4.84% Supplies - $ 67,796 $ 41,976 7,650 7,650 0.00% 0.00% lServices 63,850 11,056 13,230 13,230 1 0.00% 0.00% I Expenditure Total $ $ $ $ 201,780 $ 205,557 1 0.00% 11.87%� Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks dt Recreation - Teen Anarams 47 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Specialist 0 1 $ 66,466 $ 39,528 1 $ 67,796 $ 41,976 Extra Labor 63,850 11,056 63,850 11,057 Total Teen Programs 0 1 $ 130,316 $ 60,584 1 $ 131,646 $ 53,032_ 47 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating suooiee. Services include professional services for various special evantn, odvardoing, rental, and printing for various programs, 1nave|, and memberships, among others. Parks uevprouon- Teen Programs UK Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 Total Supplies 7,650 7,650 000.07.571.20341.00 Prof S\ocs - Inflatables, face painters, DJ 5,050 5,050 services 000.07.571.20345.00 Operating Rentals and Leases - Mo\Ae 180 180 rentals 000.07.571.20149.00 Misc - Trip admissions 8,000 8,000 Total Services 13,230 13,2301 UK DEPARTMENT: Recreation FUND: General RESPONSIBLE MANAGER (07) DIVISION: Youth Wellness & Enrichment FUND NUMBER: 000 Rick Still POSITION: Director Description The mission of Youth Wellness and Enrichment is to offer youth of all abilities the opportunity to participate in a wide variety of physical exercise, sports and special interest activities. Expenditure Summary Parks & Recreation - Youth Wellness & Enrichment Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 %Chg %Chg Salaries & Wages $ $ $ $ $ 79,298 $ 80,629 0.00% 1.68% Personnel Benefits Salaries Benefits Recreation Program Specialist 34,480 36,346 0.00% 5.41% Supplies 1 $ 67,929 $ 34,146 5,600 5,600 0.00% 0.00% Services 12,700 2,200 29,600 29,600 0.00% 0.00% Expenditure Total $ $ $ $ $ 148,978 $ 152,176 0.00% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Youth Wellness & Enrichment i • 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Specialist 0 1 $ 66,598 $ 32,280 1 $ 67,929 $ 34,146 Extra Labor 12,700 2,200 12,700 2,200 Total Youth Wellness & Enrich. 0 1 $ 79,298 $ 34,480 1 $ 80,629 $ 36,346 i • Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Youth Wellness & Enrichment Account Number Actual 2014 2016 Projected 2016 Budget 2016 2017 2018 000.07.571.204.31.00 Supplies - Office & Operating $ $ $ $ $ 5,600 $ 5,600 Total Supplies 5,600 5,600 000.07.571.204.41.00 Prof Secs -Instructors 000.07.571.204.49.00 Misc - Printing, website 28,900 28,900 700 700 Total Services 29,600 29,600 Total Supplies, Services and Other $ $ 35,200 $ 35,200 50 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Adult Wellness & Enrichment FUND NUMBER: 000 POSITION: Director Description The mission of Adult Wellness and Enrichment is to offer community members and visitors of all abilities the opportunity to participate in a wide variety of physical exercise, sports and special interest activities. Expenditure Summary Parks & Recreation - Adult Wellness & Enrichment Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 % Chg % Chg Salaries & Wages $ $ $ $ $ 105,942 $ 107,581 0.00% 1.55% Personnel Benefits Salaries Benefits Recreation Program Coordinator 46,603 49,116 0.00% 5.39% Supplies 1 $ 83,581 $ 44,960 4,200 4,200 0.00% 0.00% Services 24,000 4,156 58,300 58,300 0.00% 0.00% Expenditure Total $ $ $ $ $ 215,045 $ 219,197 0.00% 1.93% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Adult Wellness & Enrichment 51 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator 0 1 $ 81,942 $ 42,447 1 $ 83,581 $ 44,960 Extra Labor 24,000 4,156 24,000 4,156 Total Adult Wellness & Enrich. 0 1 $ 105,942 $ 46,603 1 $ 107,581 $ 49,116 51 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreatfon - Adult Wellness & Enrichment Account Number Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 000.07.571.206.31.00 Supplies - Office & Operating $ $ $ $ $ 4,200 $ 4,200 Total Supplies 4,200 4,200 000.07.571.206.41.00 Prof Secs - Instructors 000.07.571.206.48.00 Repair& Maintenance 000.07.571.206.49.00 Misc - Membership 50,900 50,900 7,200 7,200 200 200 ITotal Services 58,300 58,300 ITotal Supplies, Services and Other $ $ $ $ $ 62,600 $ 62,600 52 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Senior Adult Programs FUND NUMBER: 000 POSITION: Director Description The mission of the Senior Adult Programs division is to promote and provide a variety of recreational, fitness, social, educational and social services for senior adults 50 years of age or older. We collaborate with a variety of agency's which allows our seniors to age in place and remain independent so they can continue to live in the community. Expenditure Summary Parks & Recreation - Senior Adult Programs Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 %Chg %Chg Salaries & Wages $ $ $ $ $ 109,253 $ 110,898 0.00% 1.51% Personnel Benefits Salaries Benefits Recreation Program Coordinator 44,034 46,288 0.00% 5.12% Supplies 1 $ 83,898 $ 41,627 3,000 3,000 0.00% 0.00% Services 27,000 4,662 - 20,000 20,000 1 0.00% 0.00% Expenditure Total $ $ $ $ $ 176,286 $ 180,186 1 0.00% 2.21% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Senior Adult Programs 53 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator 0 1 $ 82,253 $ 39,373 1 $ 83,898 $ 41,627 Extra Labor 27,000 4,662 27,000 4,661 Total Senior Adult Programs 0 1 $ 109,253 $ 44,034 1 $ 110,898 $ 46,288 53 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating aupp|ieo. Services include professional services for various special evento, odvertiaing, nantm|, and printing for various progromne, inaYe|, and nnennberahipa, among others. Parks umecmamon- Senior Adult Programs Account Number Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 Total Supplies 3,000 3,000 000.07.571.207,41.00 ProfS\r-s - Instructors 000.07.571.207.43.00 Travel - Trip meals, parking 000.07.571.207.49.00 Misc -Trip admissions 5,900 5,900 2,100 2,100 12,000 12,000 ITotal Services 20,000 20,000 iTotal Supplies� Services and Other I $ $ is $ $ 23,000 $ 23,000 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Comm. Events & Vol. FUND NUMBER: 000 POSITION: Director Description The mission of the Community Events and Volunteers Division is to promote and provide opportunities for connections between City staff, Tukwila citizens, community organizations and local businesses through the provision of community events and volunteer opportunities. Expenditure Summary Parks & Recreation - Community Events & Volunteers Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 182,459 $ 149,882 $ 150,550 $ 159,894 $ 128,904 $ 131,132 - 19.38% 1.73% Personnel Benefits 61,006 58,116 54,572 62,729 48,007 50,390 - 23.47% 4.96% Supplies 16,520 19,610 17,991 26,215 25,400 25,400 - 3.11% 0.00% Services 1 58,008 62,199 72,194 1 82,950 79,350 79,350 1 - 4.34% 0.00% Expenditure Total 1 $ 317,993 $ 289,808 $ 295,308 $ 331,788 $ 281,661 $ 286,272 - 15.11% 1.64% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Community Events and Volunteers Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Program Coordinator 1 0.75 $ 61,242 $ 29,476 0.75 $ 62,467 $ 31,166 Recreation Program Specialist 1 0.75 50,190 15,716 0.75 51,194 16,409 Extra Labor 15,150 2,637 15,150 2,637 Overtime 2,322 178 2,322 178 Total Comm. Events & Vol. 2.0 1.5 $ 128,904 $ 48,007 1.5 $ 131,132 $ 50,390 55 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreadon - Community Events and Volunteers 56 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.210.31.00 Supplies - Office & Operating $ 312 $ 80 $ - $ - $ 25,400 $ 25,400 000.07.571.210.31.01 Supplies - Operating 13,483 16,074 16,903 21,215 000.07.571.210.31.02 Supplies - Operating 2,726 3,456 1,088 5,000 - - Total Supplies 16,520 19,610 17,991 26,215 25,400 25,400 000.07.571.210.41.00 Prof Secs - Backyard Wildlife Festival, 4th - - - - 58,400 58,400 of July, Kids Festival, Touch A Truck, Misc Prof Secs 000.07.571.210.41.01 Prof Secs - Backyard Wildlife Festival, 4th 37,358 43,913 45,472 47,500 - - of July, Kids Festival, Touch A Truck, Misc Prof Secs 000.07.571.210.41.02 Volunteer Prof Secs 2,282 1,738 1,916 3,500 000.07.571.210.42.01 Postage - Postage for special mailings 79 - - - - - 000.07.571.210.42.02 Communication - Phone/Security 656 661 252 500 500 500 000. 07.571 .21 O.43.00 Travel - Travel expenses related to 24 250 810 900 600 600 professional development and training 000.07.571.210.44.00 Advertising - Special events & the 8,827 10,423 11,756 12,000 10,500 10,500 volunteer program 000.07.571.210.45.00 Rental - Backyard Wildlife Festival, 4th of - - - 6,800 6,800 July, concerts and cinema series, Kids Festival, Touch A Truck, misc services 000.07.571.210.45.01 Rental - Backyard Wildlife Festival, 4th of 6,224 4,103 8,748 10,000 - - July, concerts and cinema series, Kids Festival, Touch A Truck, misc services 000.07.571.210.45.02 Rental - Volunteer Program equipment - - 1,000 1,000 000.07.571.210.49.01 Misc - Backyard Wildlife Festival, 4th of 447 110 1,558 5,000 1,000 1,000 July, concerts and cinema, Kids Festival, Touch A Truck, Misc printing 000.07.571.210.49.02 Misc - ASCAP, professional 2,111 1,002 683 2,550 1,550 1,550 memberships, registrations, etc. Total Services 1 58,008 62,199 1 72,194 1 82,950 79,350 79,350 Total Supplies, Services and Other 1 $ 74,528 $ 81,809 1 $ 90,185 1 $ 109,165 $ 104,750 $ 104,750 56 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Planning & Business Operations FUND NUMBER: 000 POSITION: Director Description The mission of the Planning & Business Operations Division is to provide business support for the Department, service repairs to department facilities, and plans and implements various department CIP projects. Expenditure Summary Parks & Recreation - Planning & Business Operations Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 % Chg % Chg Salaries & Wages $ $ $ $ $ 238,088 $ 242,841 0.00% 2.00% Personnel Benefits $ 109,212 $ 47,597 Facility Support Technician 113,362 119,734 0.00% 5.62% Supplies 1 64,907 32,431 6,800 6,800 0.00% 0.00% Services 1 1 102,310 102,980 1 0.00% 0.65% Expenditure Total 1 $ $ $ $ $ 460,560 $ 472,355 1 0.00% 2.56% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Planning & Business Operations Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 107,070 $ 45,216 1 $ 109,212 $ 47,597 Facility Support Technician 1 1 63,634 30,645 1 64,907 32,431 Fiscal Specialist 1 1 66,920 37,235 1 68,258 39,436 Oeertime 464 36 464 36 Clothing Allowance - 230 Total Planning & Bus. Opera . tionsil 3 1 3 1 $ 238,088 $ 113,362 3 $ 242,841 $ 119,734 MA Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Planning & Business Operations i Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571211.31.00 Supplies - Office $ $ $ $ $ 6,800 $ 6,800 Total Supplies 6,800 6,800 000.07.571.211.41.00 Prof Secs - Miscellaneous 3,000 3,000 000.07.571.211.42.01 Communication - Postage 4,000 4,000 000.07.571.211.42.02 Communication - Cell Phone and Cable 4,800 4,800 000.07.571.211.43.00 Travel - Meals, mileage, parking, lodging 1,400 1,400 for trainings 000.07.571.211.44.00 Advertising - 500 500 000.07.571.211.45.10 Rental - Copier rentals 4,500 4,500 000.07.571.211.45.94 Rental- Equipment Replacement Fund 1,591 1,591 000.07.571.211.45.95 Rental- Equipment Rental O & M 33,519 34,189 000.07.571.211.48.01 R &M - Misc. equipment repairs 5,000 5,000 000.07.571.211.48.02 R &M - Postage maintenance 14,700 14,700 000.07.571.211.49.01 Misc - Printing and binding 2,000 2,000 000.07.571.211.49.02 Misc - Membership and training 7,300 7,300 000.07.571.211.49.08 Misc -ADA services and PPI credit card 20,000 20,000 fees Total Services 102,310 102,980 Total Supplies, Services and Other $ $ $ $ $ 109,110 $ 109,780 i DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Rental Operations FUND NUMBER: 000 POSITION: Director Description The mission of the Rental Operations Division is to promote and schedule use of rental spaces in the Parks and Recreation system. All rental use of the system -wide facilities is coordinated and supervised by the division including the Community Center, picnic shelters, ball fields, and rental services (equipment rental). Fees are collected to offset costs. Expenditure Summary Parks & Recreation - Rental Operations Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries &Wages $ $ 361,765 $ 387,788 $ 405,243 $ 189,578 $ 192,119 - 53.22% 1.34% Personnel Benefits 151,528 168,313 167,314 70,464 73,846 - 57.89% 4.80% Supplies 60,492 25,572 14,482 32,300 32,300 12104% 0.00% Services 1 92,673 114,947 1 128,008 19,625 19,625 - 84.67% 0.00% 1 Expenditure Total $ $ 666,457 $ 696,619 $ 715,047 $ 311,967 $ 317,890 - 56.37% 1.90% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Rental Operations Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Prog Coordinator 1 1 $ 81,345 $ 42,329 1 $ 82,972 $ 44,840 Admin Support Assistant 1 1 45,684 17,388 1 46,598 18,258 Extra Labor 61,620 10,676 61,620 10,676 Overtime 929 71 929 71 Total Rental Operations 2 2 $ 189,578 $ 70,464 2 1 $ 192,119 $ 73,846 W Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services, rental, travel, and memberships, among others. Parks & Recreation - Rental Operations • c Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.212.31.01 Supplies - Office $ $ 8,769 $ 12,562 $ 10,082 $ 300 $ 300 000.07.571.212.31.02 Supplies - Facility Rentals 23,923 2,222 500 4,000 4,000 000.07.571.212.31.03 Supplies - Maintenance 5,875 10,788 3,900 6,000 6,000 000.07.571.212.34.03 Supplies - Rental Senice and Supplies 21,924 - - 22,000 22,000 Total Supplies 60,492 25,572 14,482 32,300 32,300 000.07.571.212.41.01 Prof Svcs - Miscellaneous - 961 3,550 000.07.571.212.41.02 Prof Svcs - Cleaning - 675 5,400 5,400 5,400 000.07.571.212.42.01 Communication - Postage 356 4,808 4,580 - - 000.07.571.212.42.02 Communication - Cell Phone and Cable 2,572 4,947 4,000 - - 000.07.571.212.43.00 Travel - Meals, mileage, parking, lodging 1,056 1,324 1,740 325 325 for trainings 000.07.571.212.44.00 Advertising - BRAVO facility pub, misc. 6,108 6,827 7,250 6,700 6,700 000.07.571.212.45.01 Rental - Miscellaneous 115 500 500 500 500 000.07.571.212.45.02 Rental -Table and chair rental 410 1,115 2,500 1,500 1,500 000.07.571.212.45.10 Rental - Copier rentals 3,321 5,884 4,500 - - 000.07.571.212.45.94 Rental- Equipment Replacement Fund 7,844 5,308 7,866 000.07.571.212.45.95 Rental- Equipment Rental O & M 30,248 34,692 34,692 000.07.571.212.48.01 R &M - Fitness room and misc. equipment 7,985 5,790 12,200 repairs 000.07.571.212.48.02 R &M - CLASS maintenance agreement, 7,382 9,004 12,750 - - phone line, copier rentals 000.07.571.212.48.03 R &M - Damaged equipment replacements 142 1,496 1,500 1,500 1,500 000.07.571.212.49.01 Misc - Printing and binding 414 1,389 5,000 2,000 2,000 000.07.571.212.49.02 Misc - Membership and training 6,724 3,837 4,890 1,700 1,700 000.07.571.212.49.10 Misc - User license - 2,000 2,000 - - 000.07.571.212.49.18 Misc -ADA servnces and PPI credit card 17,995 24,389 13,090 - - fees Total Services 92,673 114,947 128,008 19,625 19,625 Total Supplies, Services and Other is $ 153,165 1 $ 140,518 1 $ 142,490 $ 51,925 $ 51,925 • c DEPARTMENT: Parks (15) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Parks Maintenance FUND NUMBER: OOO POSITION: Director Description The Tukwila Parks, Trails and Open Space system im comprised of158 acres of green space, including Fort Dent Park (home of Starfire Sports Complex and the Seattle Sounders FC), Duwamish Hill Preserve, the Tukwila Connnnunhv Center. 11 neighborhood porho. 3 mini parks. 4 Fire Stations, City Hall grounds, a Skate Pork, Spray Park. o Japanese Garden, 15 neighborhood foot trails and 11 nni|ea of regional trails. A broad range of equipment and skilled workers are needed to maintain and improve the great variety of trees, shrubs, annuals, turf irrigation systems, maintenance equipment and outdoor equipment. Expenditure Summary Parks m Recreation -Parks Maintenance Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg Parks Supervisor 1 1 80,151 42,285 1 Personnel Benefits 178,767 244,572 248,720 273,068 275,889 291,330 1.03% 5.60% Supplies 55,021 51,093 63,072 38,468 61,300 58,800 59.35% -4.08% SeNces 399,584 456,288 551,147 529,775 481,027 496,856 -9.20% 3.29% - 1,680 - 1,715 Expemditmm*DetaN- Smlaries &Bemefits Salaries are based on actual costs for existing positions and include a cost ofliving adjustment per contractual agreements. Parks&Recmeatim- Pams Maintenance Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks Supervisor 1 1 80,151 42,285 1 81,754 44,795 Maint Specialist Parks 5.5 5 327,627 141,640 5 334,180 149,453 Extra Labor 20,000 3,476 20,000 3,476 0\ertirne 2,137 163 2,137 163 Clothing Allowance - 1,680 - 1,715 Expenditure Detail - Supplies, Services and Other Supplies include repair and maintenance supplies and various park supplies. Services include professional services, security, rental, utilities, repair & maintenance, among others. 62 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.15.576.800.31.00 Supplies - Office & Operating all stations $ 2,679 $ 3,502 $ 2,054 $ - $ 3,500 $ 3,500 000.15.576.800.31.01 Supplies - Repairs & maintenance 39,555 42,554 52,381 32,000 40,000 40,000 000.15.576.800.31.11 Supplies - Trees, plants, flowers - 1,927 3,353 1,000 4,000 4,000 000.15.576.800.31.17 Supplies - Playground equipment parts 5,793 38 501 500 6,300 6,300 000.15.576.800.31.18 Supplies - Park signage 957 - 3,468 3,468 - - 000.15.576.800.35.00 Supplies - Small tools, equipment 6,037 3,072 1,315 1,500 7,500 5,000 Total Supplies 55,021 51,093 63,072 38,468 61,300 58,800 000.15.576.800.41.00 Prof Secs - Other 5,174 14,942 38,404 30,000 30,000 30,000 000.15.576.800.41.02 Prof Secs - Fort Dent restroom cleaning 6,750 9,057 8,800 7,000 9,000 9,000 000.15.576.800.41.03 Prof Secs - Contracted park security 19,500 22,200 20,100 18,000 22,200 22,200 services 000.15.576.800.42.00 Communication - - 783 - - - 000.15.576.800.43.00 Travel - Parking, mileage 225 208 319 - 225 225 000.15.576.800.45.00 Rental - Portable toilet and equipment 11,015 7,922 12,343 10,000 11,000 11,000 000.15.576.800.47.00 Public Utility - City Light, Puget Sound 160,616 3,645 99,209 168,300 4,050 4,275 Energy, park irrigation 000.15.576.800.47.01 Public Utility - 83,085 - 108,240 108,240 - - 000.15.576.800.47.21 Public Utility - Electricity - 12,227 4,344 - 13,500 14,200 000.15.576.800.47.22 Public Utility - Gas 476 249 - 560 600 000.15.576.800.47.25 Public Utility - Water /Sewer 132,875 42,342 30,000 142,000 149,150 000.15.576.800.47.26 Public Utility - Surface Water 108,271 61,636 - 129,500 133,500 000.15.576.800.47.28 Public Utility - Solid Waste - 714 - - 1,000 1,000 000.15.576.800.45.94 Rental - Equipment replacement fund 30,455 48,793 42,686 48,793 15,582 15,582 000.15.576.800.45.95 Rental - Equipment rental O & M 60,785 66,825 68,442 68,442 75,410 76,624 000.15.576.800.48.00 R &M - Parking lot cleaning, electrical 14,703 21,036 18,653 16,000 18,000 20,500 repairs, park and trail repairs 000.15.576.800.48.01 R &M - Tree Maintenance 4,982 - 3,000 3,000 5,000 5,000 000.15.576.800.48.02 R &M - Fort Dent Maintenance - 0 18,000 18,000 - - 000.15.576.800.49.00 Misc - Memberships, professional 2,296 7,096 3,597 4,000 4,000 4,000 deeelopment/training, uniform cleaning Total Services 399,584 456,288 551,147 529,775 481,027 496,856 Total Supplies, Services and Other $ 454,605 $ 507,381 $ 614,2181$ 568,243 $ 542,327 $ 555,656 62 City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Derek Speck, Economic Development Administrator DATE: October 5, 2016 SUBJECT: Fund 302 Proposed Budget for 2017 -2018 ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees are reviewing budget sections prior to review by the full Council. This memo provides a description of the proposed budget for Fund 302. BACKGROUND Until this year, the 302 Fund was called the "Facilities Fund" or "Facilities Replacement Fund" and it included expenditures related to general government building replacement and major enhancements. In the past years, the main expenditures in the 302 Fund were for development of a facilities plan, Tukwila Village, and the purchase and demolition of the motels on Tukwila International Boulevard. Due to the Public Safety Plan, the City has now created Fund 306 as the City Facilities fund to account for costs associated with major reconstruction of City facilities including the Public Works shops. Accordingly, Fund 302 has been renamed "Urban Renewal' and will continue to be used for tracking significant property transactions such as Tukwila Village, the motels, the Longacres Parcel, or other properties if they arise. DISCUSSION Tukwila Village: The proposed budget for Tukwila Village estimates $46,000 of expenditures through 2018 and revenues from selling the property of $3,483,000 in 2017 and $2,061,000 in 2018. The land sale revenue estimates for phases 1, 2 and 3 are based on the formula in the Disposition and Development Agreement. Land sale revenue from the Gregor House and Newporter site are based on a conservative estimates of $250,000 and $775,000, respectively. TIB Redevelopment (Motels): The proposed budget for the TIB Redevelopment (Motels) project estimates $50,000 of expenditures through 2018 and revenue of $2,250,000 from selling the property in 2018. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, staff request Council consensus to move this Fund budget forward to the final budget package in November. ATTACHMENTS Proposed Fund 302 budget for 2017 -2018 Proposed Capital Improvement Plan budget for Tukwila Village ( #90030222) Proposed Capital Improvement Plan budget for TIB Redevelopment/Motels ( #91330201) 63 DEPARTMENT: FUND: Urban Renewal FUND NUMBER: 302 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description: The Urban Renewal fund has been established to provide future funding needs to encourage redevelopment in specific areas throughout the City. 2015 -2016 Accomplishments Sold property to the King County Library System for the new Tukwila library. Sold parcels C and E to Tukwila Village developer and construction began. Executed site use agreement with Tukwila Village developer. Completed purchase of four motels and smoke shop for the TIB redevelopment project. 2017 -2018 Outcome Goals Complete Tukwila Village. Determine future use for the TIB redevelopment site (motels). Determine future use for the former Newporter Motel property. 2017 -2018 Indicators of Success Complete construction of phase I and II of Tukwila Village. Council decision on development of the redevelopment project. Council decision on development of the Newporter Motel site. 65 Revenue and Expenditure Summary Urban Renewal W% 2014 2015 2016 2016 2017 2018 2016 -17 2017 -18 Actual Actual Projected Budget Budget Budget %Change %Change Operating Revenue Miscellaneous Revenue Investment Earnings $ 1,216 $ 868 $ 5,198 $ 3,602 $ 3,600 $ 3,600 -0.06% 0.00% Total Miscellaneous Revenue 1,216 868 5,198 3,602 3,600 3,600 -0.06% 0.00% Total Operating Revenue 1,216 868 5,198 3,602 3,600 3,600 -0.06% 0.00% Capital Project Revenue Sale of Tukwila Village /KC Library - 500,000 - - - - 0.00% 0.00% Sale of Tukwila Village /Phase 1 - 4,325,000 2,230,000 - 48.44% 0.00% Sale of Tukwila Village /Phase 2 - 1,003,000 0.00% 0.00% Sale of Tukwila Village /Phase 3 - - 1,286,000 0.00% 0.00% Sale of Longacres 1,600,000 - - 0.00% 0.00% Sale of Gregor House - 250,000 - 0.00% 0.00% Sale of Newporter - 775,000 0.00% 0.00% Sale of Motels 2,250,000 0.00% 0.00% Gain/Loss on Invest of Cap. Asset - - 0.00% 0.00% Interfund Loan 1,900,000 - 0.00% 0.00% Bond/Line of Credit 3,850,000 2,250,000 0.00% 0.00% Total Capital Project Revenue 5,750,000 2,750,000 - 5,925,000 3,483,000 4,311,000 41.22% 23.77% Transfers In - - - - - - 0.00% 0.00% Total Revenue 5,751,216 2,750,868 5,198 5,928,602 3,486,600 4,314,600 - 41.19% 23.75% Capital Projects Tukwila Village 15,571 14,538 25,907 75,000 35,000 11,000 - 53.33% - 68.57% City Facilities 138,024 14,534 117,295 2,250,000 - - 0.00% 0.00% TIB Redevelopment 3,663,770 1,968,703 680,835 15,000 25,000 25,000 66.67% 0.00% Total Capital Projects 3,817,365 1,997,775 824,037 2,340,000 60,000 36,000 - 97.44% - 40.00% Interfund Load Repayment 1,900,000 - - - - - 0.00% 0.00% Transfer to General Fund 1,000,000 500,000 - 2,075,000 1,800,000 6,050,000 - 13.25% 236.11% Total Expenses 6,717,365 2,497,775 824,037 4,415,000 1,860,000 6,086,000 - 57.87% 227.20% Beginning Fund Balance 1,902,602 936,453 1,189,546 1,873,602 370,706 1,997,306 - 80.21% 438.78% Change in Fund Balance (966,149) 253,093 (818,839) 1,513,602 1,626,600 (1,771,400) 7.47% - 208.90% Ending Fund Balance $ 936,453 $ 1,189,546 $ 370,706 $ 3,387,204 $ 1,997,306 $ 225,906 41.03% - 88.69% W% Expenditure Detail - Supplies, Services and Other Services include costs associated with the Public Safety Plan, consulting, and engineering. Capital includes the purchase of property and costs associated with urban renewal projects. Urban Renewal 67 2014 2015 2016 2016 2017 2018 Account Number Actual Actual Projected Budget Budget Budget 302.98.518.200.31.00 Supplies - Office & Operating $ 2,833 $ 436 $ $ $ $ 302.98.518.200.31.01 Supplies - Office & Operating 170 - 302.98.559.300.31.00 Supplies - Office & Operating - 3,925 302.98.594.180.31.00 Supplies - Office & Operating - - 118 Total Supplies 3,003 4,361 118 302.98.518.200.41.00 Prof Svcs - Feasibility study 155,689 116,249 - 302.98.518.200.43.00 Travel - Mileage, parking 11 - 302.98.518.200.44.00 Advertising - Bid ads 20 302.98.518.200.45.00 Rental - Services 10,832 302.98.518.200.47.00 Public Utilities - Tukwila Village 11,274 302.98.518.200.48.00 R &M - Tukwila Village 1,533 - - 302.98.518.200.49.00 Misc - Tukwila Village 985 3,222 (250) 302.98.559.300.41.00 Prof Svcs - Consulting, engineering - 200,621 - 302.98.559.300.44.00 Advertising - Bid ads 681 302.98.559.300.45.00 Rental - TIB redevelopment 7,583 302.98.559.300.47.00 Public Utilities - TIB redevelopment 2,155 302.98.559.300.47.21 Public Utilities - TIB redevelopment 3,437 302.98.559.300.47.22 Public Utilities -11B redevelopment 436 302.98.559.300.47.25 Public Utilities - TIB redevelopment 6,471 302.98.559.300.47.26 Public Utilities - TIB redevelopment 9,230 302.98.559.300.47.28 Public Utilities - 11B redevelopment 145 302.98.559.300.49.00 Misc - T1B redevelopment 4,890 - - - - 302.98.594.180.41.00 Prof Svcs - Consulting, engineering - 246,813 5,000 25,000 25,000 302.98.594.180.45.00 Rental - Rental ofequipment 1,530 - - 302.98.594.180.47.00 Public Utilities - Motels 69 8,500 302.98.594.180.47.21 Electricity - Motels 105 - 302.98.594.180.48.00 R &M - Motels - 1,500 302.98.594.180.49.00 Misc - Recording fees 692 - 302.98.594.190.47.22 Utilities - Gas 177 302.98.594.190.47.25 Utilities - Water /sewer 545 302.98.594.190.47.26 Utilities - Surface water - - 6,067 Total Services 180,344 355,121 255,748 15,000 25,000 25,000 302.98.594.180.61.00 Capital - Land 1,369,500 - - 35,000 11,000 302.98.594.590.61.00 Capital - Land - 620,500 - - 302.98.594.180.62.00 Capital - Buildings & Structures 2,200,500 - - 302.00.594.180.62.00 Capital - Buildings & Structures - - 75,000 302.98.594.190.65.00 Capital - Construction projects - 491,789 - 302.98.594.590.62.00 Capital - Buildings & Structures - 1,011,298 - - - - TotalOther 3,570,000 1,631,798 491,789 75,000 35,000 11,000 Total Supplies, Services and Other $ 3,753,347 $1,991,280 $ 747,655 $ 90,000 $ 60,000 $ 36,000 67 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017-2022 URBAN RENEWAL 302 Fund CIP **Other After Six Page art PROJECT TITLE 2017 2018 2019 2020 2021 2022 TOTAL Sources Years 46 Tukwila Village 35 11 0 0 0 0 46 5,544 0 47 TIB Redevelopment (Motels) 25 25 0 0 0 0 50 2,250 0 Grand Total 60 36 0 0 0 0 96 7,794 0 ** Denotes other funding sources, grants, or mitigation. Changes from 2015 to 2017 CIP: Changed 302 Fund from Facilities to Urban Renewal 2017 - 2022 Capita! Improvement Program 45 9/26/2016 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Tukwila Village Project No. 90030222 DESCRIPTION: The City owns 5.76 acres of property at Tukwila International Boulevard and South 144th Street that is intended for a mixed -use development including a library, plaza, police neighborhood resource center, and other amenities. JUSTIFICATION: The new development will help revitalize the neighborhood. STATUS: In 2012, the City signed a Disposition and Development Agreement with Tukwila Village Development Associates. Construction began in 2014 and will be completed in phases with the final phase in 2018. MAINT. IMPACT: COMMENT: Land sales reflect the Library in 2015, Phase 1, Phase 2 and the Gregor House in 2017, with Phase 3 and the Newporter site in 2018. FINANCIAL Through Estimated tin $000'-,1 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Engineering 1,706 5 1,711 Land (R/W) 7,580 45 35 11 7,671 Construction 230 0 230 TOTAL EXPENSES 9,516 50 35 11 0 0 0 0 0 9,612 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Land Sale 500 3,483 2,061 6,044 Bonds 5,550 5,550 City Oper. Revenue 3,466 50 (3,448) (2,050) 0 0 0 0 0 (1,982) TOTAL SOURCES 1 9,516 50 1 35 11 0 01 01 01 01 9,612 2017 - 2022 Capital Improvement Program 46 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: TIB Redevelopment (Motels) Project No. 91330201 DESCRIPTION: Tukwila International Blvd (TIB) Redevelopment Project is for the acquisition and disposition of properties within and adjacent to the City's Urban Renewal Area. JUSTIFICATION: Improve the neighborhood's safety by eliminating the high amounts of crime associated with the motel properties. Traveler's Choice Motel, Boulevard Motel, Great Bear Motel and the Spruce Motel. STATUS: City has completed the purchase and demolition of the four motels and smoke shop. MAINT. IMPACT: Upkeep of property until development. COMMENT: Debt service costs are not shown (see Attachment A). FINANCIAL Through Estimated tin tonn'al 2015 2016 2017 2019 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Engineering 353 105 25 25 508 Land (RMI) 5,205 5,205 Const. Mgmt. 2 100 102 Construction 710 710 "TOTAL EXPENSES 5,560 1 915 25 251 0 0 0 01 0 6,525 FUND SOURCES Awarded Grant 0 Land Sale 2,250 2,250 Bonds 6,100 6,100 City Oper. Revenue (540) 915 25 (2,225) 0 0 0 0 0 (1,825) TOTAL SOURCES 5,560 915 25 25 01 01 0 01 01 6,525 2017 - 2022 Capital Improvement Program ' 47 70 City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: October 5, 2016 SUBJECT: General Government Improvement Fund 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The General Government Improvement fund section of the budget is ready for review by the Community Affairs and Parks Committee. BACKGROUND The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects that benefit multiple departments or functions are given priority. DISCUSSION The proposed budget for the General Government Improvement fund are as follows: • A transfer in of $200 thousand each year is budgeted. This is consistent with the past several years. • No specific projects are planned for this fund; expenditures would be costs to complete any projects started but not finished in 2016 and repairs or improvements deemed necessary during the biennium. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft General Government Improvement fund 2017-2018 Proposed Budget Draft CIP 71 72 DEPARTMENT: N/A FUND: General Government Improvement FUND NUMBER: 303 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description: The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects which benefit multiple departments or functions will be given priority. 2015-2016 Accomplishments ♦ Remodeled Fire Station #51 Emergency Operations. ♦ Installed as-built drawers and carpet at PW Engineering. ♦ Installed fire engine exhaust ducting at Fire Station #51 and Fire Station #54. ♦ Replaced water service line at 6300 building. 2017-2018 Outcome Goals ♦ Improve conditions of existing facilities. 73 Revenue and Expenditure Summary General Government Improvements 74 2014 2015 2016 2016 2017 2018 2016 -17 2017 -18 Actual Actual Projected Budget Budget Budget %Change %Change Operating Revenue Miscellaneous Revenue Investment Earnings $ 421 $ 502 $ 834 $ 500 $ 500 $ 500 0.00% 0.00% Total Miscellaneous Revenue 421 502 834 500 500 500 0.00% 0.00% Total Operating Revenue 421 502 834 500 500 500 0.00% 0.00% Transfers In 200,000 200,000 200,000 200,000 200,000 200,000 0.00% 0.00% Total Revenue 200,421 200,502 200,834 200,500 200,500 200,500 0.00% 0.00% Operating Expenses Salaries & Wages 32,957 47,753 18,298 101,487 105,085 107,187 3.55% 2.00% Personnel Benefits 10,986 15,917 6,100 29,153 35,709 37,406 22.49% 4.75% Total Operating Expenses 43,943 63,670 24,398 130,640 140,794 144,593 7.77% 2.70% Projects City Hall Campus Wayfinding 21,193 - - - - - 0.00% 0.00% Fire Marshall Office Remodel 114,795 52,666 0.00% 0.00% 6300 Conf. Room #5 Remodel 16,745 0.00% 0.00% 6300 Police Recarpet 33,077 44 - 0.00% 0.00% PW As -Built Drawers - 21,467 178 0.00% 0.00% Fire Station #51 Exhaust Ducting 39,361 - 0.00% 0.00% Council Chambers Amplifiers 21,058 - 0.00% 0.00% Fire Station #51 EOC Remodel 5,342 3,902 0.00% 0.00% Police Vehicle Evidence Storage - 39,566 0.00% 0.00% 6300 Water Service Replace. 45,375 0.00% 0.00% City Hall Siding /Roof Repairs 30,000 0.00% 0.00% TCC Siding /Roof Repairs 80,000 0.00% 0.00% City Hall Card Access /ADA 10,000 0.00% 0.00% TCC Concrete Repairs 25,000 - - - 0.00% 0.00% Misc projects 8,289 13,995 5,100 200,000 150,000 150,000 - 25.00% 0.00% Total Projects 194,099 153,933 239,121 200,000 150,000 150,000 - 25.00% 0.00% Total Expenses 238,042 217,603 263,519 330,640 290,794 294,593 - 12.05% 1.31% Beginning Fund Balance 451,755 414,133 397,033 379,950 334,348 244,054 - 12.00% - 27.01% Change in Fund Balance (37,622) (17,101) (62,685) (130,140) (90,294) (94,093) - 30.62% 4.21% Ending Fund Balance $ 414,133 $ 397,033 $ 334,348 $ 249,810 $ 244,054 $ 149,962 - 2.30% - 38.55% 74 Expenditure Detail -Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. General Government Improvements Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Project Manager 1 1 $ 105,085 $ 35,709 1 $ 107,187 $ 37,406 Department Total 1 1 $ 105,085 $ 35,709 1 $ 107,187 $ 37,406 Expenditure Detail - Supplies, Services and Other All budgeted expenditures in the 2017 -2018 biennium is anticipated to be capital project related. General Government knprovements 75 2014 2015 2016 2016 2017 2018 Account Number Actual Actual Projected Budget Budget Budget 303.98.518.200.31.00 Supplies - Office & Operating $ - $ 15,455 $ $ - $ $ - 303.98.518.300.31.00 Small Tools - Repair related 9,394 - - - 303.98.522.100.31.00 Supplies - Office & Operating - 357 - - 303.98.594.110.31.00 Supplies - Office & Operating 25 - - - 303.98.594.110.35.00 Supplies - Office & Operating 20,925 - - 303.98.594.180.31.00 Supplies - Office & Operating - 249 303.98.594.210.31.00 Supplies - Office & Operating 32 163 - 303.98.594.240.31.00 Small Tools - Capital project related 16,327 2,222 - Total Supplies 25,753 39,148 249 - 303.98.518.200.41.00 Prof Svcs - Consulting, etc 16,839 2,499 - - 303.98.518.200.48.00 R &M - PW drawer project - 3,513 - 303.98.518.300.41.00 Prof Svcs - Consulting, etc 22,201 1,750 - - - 303.98.518.300.48.00 R &M - Duwamish room modifications 1,874 - - - - - 303.98.522.100A8.00 R &M - EOC room modifications - 4,503 - - 303.98.594.180.41.00 Prof Svcs - General services - 17,000 20,000 20,000 20,000 303.98.594.180.48.00 R &M - Repair to various City facilities - 43,467 - - - 303.98.594.210.41.00 Prof Svcs - Police storage costs - 240 - - 303.98.594.240.41.00 Prof Svcs - Fire Marshall's office - 3,438 - - 30198.594.240.48.00 R &M - Fire Marshall's office - 240 - - - - Total Services 40,914 16,183 60,467 20,000 20,000 20,000 303.97.594.180.64.00 Capital - Howard Hanson Dam (19,022) - - - - - 303.98.521.500.65.00 Capital - Police carpet 8,596 - - - - 303.98.594.180.65.00 Capital - Various minor construction - - 144,611 180,000 130,000 130,000 303.98.594.210.65.00 Capital - Police carpet 23,086 6,461 - - - - 303.98.594.220.65.00 Capital - Fire Station exhaust system - 39,125 30198.594.240.65.00 Capital - Fire Marshall's office 84,284 43,373 - - - - 303.98.594.240.65.00 96,943 88,960 144,611 180,000 130,000 130,000 Total Supplies, Services and Other $ 163,610 $ 144,291 $ 205,328 $ 200,000 $150,000 $150,000 75 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017 -2022 GENERALIMPROVEMENTS 303 Fund CIP —Other After Six Page* PROJECT TITLE 2017 2018 2019 2020 2021 2022 TOTAL Sources Years 51 Facility Improvements 150 150 300 300 300 300 1,500 0 300 Grand Total 150 150 300 300 300 300 1,500 0 300 ** Denotes other funding sources, grants, or mitigation. Chanoes from 2015 to 2017 CIP: 2017 - 2022 Capital Improvement Program 49 76 , W812016 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Facility Improvements Project No. Various DESCRIPTION: Yearly improvements and required maintenance to City facilities that are located throughout the City. JUSTIFICATION: Maintenance of existing facilities and required updating and improvements. STATUS: Ongoing. MAINT.IMPACT: None. COMMENT: Ongoing project, only one year actuals are shown in first column. FINANCIAL Through Estimated rin Snnn'al 2015 2n16 2n17 2016 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Engineering 95 20 20 20 50 50 50 50 50 405 Land (RAAO 0 Construction 123 180 130 130 250 250 250 250 250 1,813 TOTAL EXPENSES 218 200 150 150 300 300 300 300 300 2,218 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 218 200 150 150 300 300 300 300 300 2,218 TOTAL SOURCES 1 2181 2001 1501 1501 300 1 3001 300 1 3001 3001 2,218 20`17 - 2022 Capital Improvement Program 51 77 W City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: October 5, 2016 SUBJECT: Fire Improvement Fund 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Fire Improvement fund section of the budget is ready for review by the Community Affairs and Parks Committee. BACKGROUND This program provides fire department capital improvements and apparatus specific to the fire department through impact fees at a 90%/10% split. DISCUSSION The proposed budget for the Fire Improvement fund are as follows: Fire impact fees are budgeted at $32 thousand for 2017 and $50 thousand for 2018. This does not include the mitigation fees from the Tukwila South agreement. These are recorded in a new fund (305) for the Public Safety Plan. Since the Public Safety Plan includes funding to reconstruct 3 fire stations and replace apparatus and equipment for the next 20 years, there are no budgeted expenditures in this fund for the upcoming biennium. The fund retains a healthy fund balance through the biennium. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Fire Improvement fund 2017-2018 Proposed Budget "W, :1 DEPARTMENT: N/A FUND: Fire Improvement FUND NUMBER: 304 RESPONSIBLE MANAGER: Jay Wittwer POSITION: Fire Chief Description: The program provides fire department capital improvements and apparatus through Fire Impact Fees at a 90% / 10% split. Impact fees are transferred to Public Safety fund to pay for improvements specific to the fire department. Revenue and Expenditure Summary Fire Improvement Fund i Actual Projected Budget 2016 -17 2017 -18 2014 2015 2016 2016 2017 2018 % Change % Change Operating Revenue Miscellaneous Revenue Investment Earnings $ 416 $ 528 $ 643 $ 100 $ 100 $ 100 0.00% 0.00% Total Miscellaneous Revenue 416 528 643 100 100 100 0.00% 0.00% Capital Project Revenue Fire Impact Fees 66,862 46,406 93,554 50,000 32,000 50,000 - 36.00% 56.25% Total Revenue 67,278 46,934 94,197 50,100 32,100 50,100 - 35,93% 56.07% Total Expenditures - - - - - - 0.00% 0.00% Beginning Fund Balance 437,222 504,500 551,434 500,100 645,631 677,731 29.10% 4.97% Change in Fund Balance 67,278 46,934 94,197 50,100 32,100 50,100 - 35.93% 56.07% Ending Fund Balance $ 504,500 $ 551,434 $ 645,631 $ 550,200 $ 677,731 $ 727,831 23.18% 7.39% i M.