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Home My WebLink AboutCAP 2016-10-10 Item 2F - Budget Review - 2017-2018 Biennial Budget: Parks and RecreationCity of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Rick Still, Parks & Recreation Director BY: Tracy Gallaway, Parks & Recreation Manager Dave Johnson, Parks & Recreation Manager Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: October 5, 2016 SUBJECT: Parks & Recreation Budget ISSUE Proposed 2017 -18 Parks & Recreation Budget BACKGROUND The 2015 -16 Parks & Recreation Budget had several changes due to a reorganization of the department. The 2017 -18 Parks & Recreation Budget has been further modified to provide better transparency on the different program areas that serve the community. The Department continues to provide a high level of service, quality programs and superior facilities that it has become known for. The modifications to the 2017 -18 Budget, as well as additional information is provided in the discussion below. DISCUSSION The 2017 -18 Parks & Recreation Budget (Attachment A) is presented with the following discussion items - Budget Increase and Budget Transparency. Budget Increase - The Parks & Recreation Budget expenditure request is a 10.83% or $469,277 increase from fiscal year 2016 to 2017. Most of this increase is due to transfers from other departments, revenue - backed programs and previously Council- approved program changes. The following table summarizes the various reasons for the expenditure increase. Revenue - backed Programs and $173,377 Expanded capacity based on community Rentals' demand. Council- approved program changes $95,900 . Preschool expansion $35,000 (also revenue - backed) . PICH grant $25,000 • Ailey Cam $35,900 After School Program $ 100,000 Transfer from Human Services Budget Recreation Management Software $ 100,000 One -time expenditure to replace aging system that will no longer be supported TOTAL $ 469,277 'If revenue is not received, expenditures will not be incurred. For example, if Summer Camp has a waiting list, the program will be able to accommodate more children because of the planned budget increase and thereby providing more responsive service to the community needs. If for some reason there is not a demand for camp, the budget increase in this area will not be utilized. 29 INFORMATIONAL MEMO Page 2 Budget Transparency - The Parks & Recreation budget consists of two funds - Recreation (07) and Parks Maintenance (.15). The 2015 -16 budget for Recreation (.07) was comprised of four sub - divisions — Administration, Recreation, Community Events & Volunteers, and Rental & Business Operations. To provide better transparency on the programs offered to the community and to better align revenues to expenditures, the Recreation and Rental & Business Operations have been split into a few more sub - divisions in the 2017 -18 budget. The image below reflects the changes and the new sub - divisions. 2015 -2016 Budeet 2017 -2018 Budget Administration - --------._ --------- -__._ ____.- ....._ ...... _ ..... ..... . 4 Administration Recreation = = - -- --- --- - - - J Recreation Administration _ ^— Preschool Programs ............ Youth Programs Teen Programs Youth Wellness & Enrichment - Adult Wellness & Enrichment Senior Adult Programs Community Events & Volunteers -- - - -- -- _.__.__...._...> Community Events & Volunteers Rental &Business Operations =_ -.. ... - - - -- Planning & Business Operations _ ............... ... ,,.. Rental Operations Parks Maintenance --..__..----------------------_...--- ..- _........__..._._.__.- - - -_.- Parks Maintenance The following provides a brief summary of all of the Parks & Recreation sub - divisions. A more detailed description of the programs and services that the Department provides to the community can be found in the Operational Overview. The Administration budget provides direction and support to all of the other divisions within the department to promote and provide safe, positive, leisure -time activities, events, and facilities. The Recreation Management System will be replaced in 2017, and is currently in contract negotiations with a preferred vendor. The Recreation budget has been split into more transparent and manageable sub - divisions. Programs are grouped according to sub - division category and allow for better expenditure and revenue tracking. The sub - divisions are as follows: Recreation Administration provides direction and support to the programs, services and events provided by the Recreation Division. It includes staff support of nearly 4,400 hours annually for front desk operations at the Community Center, as well as staff liaison to the Tukwila Library Advisory board. Preschool includes school year preschool program for children ages 3 -4, as well as a 3- week summer camp for children ages 3 -5. Youth Programs include all out -of- school time programs including Early Birds, TSD Early Release and No School Days, expanded After School programming, school year "break" camps, Camp Tukwilly, TSD Summer School RecTime program, Playground programs and free summer lunch program. Teen Programs include After School Teen Room, Late Night, Summer Kick -off Festival, Athletic Programs — open play and leagues for basketball and soccer, TeenVenture Camp, and Young Adult Special Population Socials. 30 Z:1Council Agenda ItemsTarks and Recreaiion110- 10- 161CAP P &R Budget MEMO (10 -5 -16) - FINAL.doc INFORMATIONAL MEMO Page 3 Youth Wellness and Enrichment includes Youth Basketball League, Summer Sports Camps, expanded Pee Wee Soccer and Flag Football programs, Youth Special Interest Classes (martial arts, piano, etc.). Adult Wellness and Enrichment includes Community Center Fitness Membership Program, Senior Fitness Classes, Adult & Senior Sports Leagues, and Adult/Family Special Interest Classes. Senior Adult Programs includes support for Senior Meal Program provided by Catholic Community Services, Workshops /Seminars, Trips & Tours, Socials, and Special Events. This also includes human service related senior programs including support of Meals on Wheels, Pet Food Program, Foot Care and Volunteer Transportation. Community Events & Volunteers budget includes administration of citywide volunteer program and free community events including Backyard Wildlife Festival, Family 4th at Fort Dent Park, Touch -A- Truck, Tukwila Kids Festival, Summer Outdoor Cinema Series, Peanut Butter & Jam summer concerts, Healthy Earth 5K, Soctoberfest 5K, Autumn Harvest Carnival, Dr. Seuss Night, See You in the Park events and the Spirit of Giving holiday event. This program area was already previously separated out in the budget. The Rental & Business Operations budget has also been split into more transparent and manageable sub - divisions for better expenditure and revenue tracking. Planning & Business Operations provides business support for the Department including contract management/tracking and multiple financial processes, oversight of RMS system including Project Management for replacement, maintenance and repairs to department facilities, staff liaison to the Arts Commission, and implements various CIP projects such as Duwamish Hill Preserve, Municipal Arts Fund planning, etc. Rental Operations provides management and staffing support of rental spaces within the Parks system, including picnic shelters, ball fields, and rental space /services at the Community Center. Based on 2010 council direction, fees are collected to achieve a minimum goal of 100% total cost recovery for this program. The Parks Maintenance budget maintains and improves the Tukwila Parks, Trails and Open Space System and landscaping around City buildings, and also serves as staff liaison for the Park Commission. The Parks Maintenance budget decreases by 4.08% or $60,490 primarily due to staff changes and fleet alterations. Additional revisions to the budget include the reallocation of funds between Supplies and Services to better reflect actual spending patterns while providing the same service levels. RECOMMENDATION Staff is seeking committee direction and recommends that the Community Affairs and Parks Committee forward the Proposed 2017 -2018 Parks & Recreation Budget to the Committee of the Whole as part of the final budget packet. ATTACHMENTS A. Proposed 2017 -18 Parks & Recreation Budget REFERENCES 2015 -16 Parks & Recreation Department Operational Overview VCouncil Agenda ItemsTarks and Recreation110- 10- 161CAP P &R Budget MEMO (10 -5 -16) - FINAL.doc 31 32 Parks & Recreation Parks & Recreation Director (1) Parks & Recreation Analyst (1) Parks & Parkas Parks & Recreation t& Recreation Recreation Manager (1) Manager (1) Manager (1) Golf Course Senior Program Superintendent (1) Coordinator (1) nAtSa Lead Special Interest Maintenance Specialist (1) Coordinator (1) Maintenance Fitness & Athletic Facility Specialist (2.25) Specialist (1) Coordinator (1) Parks Volunteer & Facility Support Maintenance Event Assistant (1) Supervisor (1) Coordinator (.75) Lead Volunteer & Facility Support Maintenance Event Specialist Technician (1) Specialist (1) (.75) Maintenance Youth & Teen 4Coordinator 1 Fiscal Specialist Specialist (5.0) (1) Teen Program Specialist (1) HYouth Program Specialist (1) Preschool Program IL Assistant (.75) Customer Service Coordinator (1) 33 DEPARTMENT: Recreation (07) FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Rick Still POSITION: Director Description: The mission of the Parks and Recreation Department is to enhance the quality of life for residents, businesses and visitors through quality recreational opportunities, services, and facilities. 2015-2016 Accomplishments ♦ Parks, Recreation and Open Space (PROS) Plan adopted by City Council. Strategic Goals 1, 2, 3, 4, and 5. ♦ Duwamish Hill Preserve Phase 2 Design & Development Grants Awarded and design completed. ♦ Expansion of Trail property acquired near 112th. Strategic Goal 1. ♦ Added student positions to Park and Arts Commissions. Strategic Goal 1. ♦ Reorganization of Department management structure. Strategic Goal 4. 2017-2018 Outcome Goals ♦ Expand recreation program opportunities in Tukwila neighborhoods. Strategic Goals 2 and 5. PROS Plan Goals 1, 2, & 3. ♦ Finalize Tukwila Parks, Trails, and Open Space System-wide Resource Management Plan for Park Maintenance. Strategic Goals 4 and 5. PROS Plan Goals 4 & 5. ♦ Complete development of Phase 2 at Duwamish Hill Preserve. Strategic Goals 2 and 5. PROS Plan Goals 1, 2, 3, 4, & 5. ♦ Expand relationships with the business community and regional organizations aligned with the City's values. Strategic Goals 2 and 3. PROS Plan Goals 2, 3, & 4. ♦ Implement Healthy Tukwila policies and initiatives. Strategic Goals 2 and 5. PROS Plan Goals 3 &5. 2017-2018 Indicators of Success ♦ Recreation programs offered at various locations throughout the City. ♦ Consistent maintenance and improved efficiencies in implementing the respective service level at each park. ♦ Expanded cultural and learning opportunities at the Duwamish Hill Preserve. ♦ Business participation in programs and events. ♦ Comunity improved awareness regarding being active and eating well. 34 Budget Change Discussion: Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Additionally, there were reclassifications of certain positions, and an increase in extra labor for programs and services. Supplies. Were adjusted to capture costs required to provide the same level of service for programs. Services. Budget of $100,000 for the REACH after school program was transferred from the Mayor's department to Recreation. This affected several line items. Additionally, budget for utilities was increased to bring budget in line with actual costs as well as adjustments to budget for repair & replacement of equipment. Capital. The capital budget was increased on a one -time basis by $100,000 for the replacement of the Class system. The project is expected to be completed in 2017. Expenditure Summary Parks & Recreation Expenditures B Program Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Administration $ 354,367 $ 324,592 $ 287,080 $ 377,561 $ 481,513 $ 390,200 27.53% - 18.96% Recreation Administration 1,977,931 1,589,867 1,618,027 1,427,528 462,343 444,907 - 67.61% - 3.77% Preschool Program - - - - 79,775 80,729 0.00% 1.19% Youth Programs 211,367 39.11% -4.05% Services 564,783 572,710 0.00% 1.40% Teen Programs 921,272 928,591 -0.29% 0.79% 201,780 205,557 0.00% 1.87% Youth Wellness & Enrichment - - 0.00% 0.00% 148,978 152,176 0.00% 2.15% Adult Wellness & Enrichment 30,000 130,000 30,000 333.33% 215,045 219,197 0.00% 1.93% Senior Adult Programs $4,289,494 $4,334,175 $4,803,452 $4,781,278 176,286 180,186 0.00% 2.21% Community Events & Volunteers 317,993 289,808 295,308 331,788 281,661 286,272 - 15.11% 1.64% Planning & Business Operations - - - - 460,560 472,355 0.00% 2.56% Rental Operations - 666,457 696,619 715,047 311,967 317,890 - 56.37% 1.90% Parks Maintenance 1,138,319 1,367,462 1 1,392,460 1,482,251 1,418,761 1,459,099 428% 2.84% De pa rtme nt Tota I $3,788,610 $4,238,185 1 $4,289,494 $4,334,175 $4,803,452 $4,781,278 10.83% -0.46% Parks & Recreation Expenditures B Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 2,121,704 $ 2,345,940 $ 2,271,267 $ 2,330,890 $ 2,536,024 $ 2,566,901 8.80% 112% Personnel Benefits 730,198 863,483 907,415 890,963 995,870 1,044,419 11.77% 4.88% Supplies 203,067 215,290 193,412 158,353 220,286 211,367 39.11% -4.05% Services 709,641 802,693 917,399 923,969 921,272 928,591 -0.29% 0.79% Intergovt. Svcs & Taxes 24,001 - - - - - 0.00% 0.00% Capital Outlays - 10,779 - 30,000 130,000 30,000 333.33% - 76.92% De partmentTotaI $3,788,610 $4,238,185 $4,289,494 $4,334,175 $4,803,452 $4,781,278 10.83% -0.46% 35 Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Director 1 1 $ 150,964 $ 52,431 1 $ 153,983 $ 55,037 Parks & Recreation Analyst 1 1 97,230 27,353 1 99,175 28,470 Parks & Recreation Manager 2 2 213,660 84,501 2 217,933 88,845 Recreation Program Coordinator 5 5.75 475,146 239,632 5.75 484,649 253,652 Facility Support Technician 1 1 63,634 30,645 1 64,907 32,431 Recreation Program Specialist 3 3.75 250,174 127,140 3.75 255,177 134,596 Recreation Program Assistant 0.5 0.75 37,245 7,959 0.75 37,990 8,167 Fiscal Specialist 1 1 66,920 37,235 1 68,258 39,436 Admin Support Coordinator 1 0 - - 0 - - Admin Support Assistant 1 1 45,684 17,388 1 46,598 18,258 Parks & Recreation Manager 1 1 106,292 47,539 1 108,418 50,166 Parks Supervisor 1 1 80,151 42,285 1 81,754 44,795 Lead Maint Specialist 1 1 64,338 39,106 1 65,624 41,561 Maint Specialist Parks 5.5 5 327,627 141,640 5 334,180 149,453 Extra Labor 550,643 98,623 541,939 97,116 Overtime 6,316 484 6,316 484 Clothing Allowance - 1,910 - 1,950 Total 25.0 25.25 $ 2,536,024 $ 995,870 25.26 $ 2,666,901 $1,044,419 36 Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies, resale items for programs, and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Intergovernmental includes pass-through grant funds. Parks & Recreation 37 Actual Projected Budget Expenditures 2014 2015 2016 2016 2017 2018 Salaries $ 1,751,864 $ 1,881,618 $ 1,804,329 $ 1,944,454 $ 1,979,065 $ 2,018,646 Extra Labor 351,441 452,633 455,878 383,041 550,643 541,939 Overtime 18,399 11,690 11,060 3,395 6,316 6,316 FICA 159,399 175,917 176,908 162,759 191,791 194,081 Pension 171,533 203,707 226,880 212,714 237,603 242,355 Industrial Insurance 65,451 92,022 82,146 69,965 108,631 113,374 Healthcare 332,836 391,384 419,470 443,500 455,935 492,659 Unemployment (9) (568) - - - - Clothing Allowance 988 1,021 2,011 2,025 1,910 1,950 Total Salaries & Benefits 2,851,902 3,209,423 3,178,682 3,221,863, 3,531,894 3,611,320 Supplies 164,180 180,538 178,644 142,425 179,786 173,367 Resale 32,850 31,681 13,454 14,428 22,000 22,000 Small tools 6,037 3,072 1,315 1,500 18,500 16,000 Total Supplies 203,067 215,290 193,412 158,353 220,286 211,367 Professional services 165,571 195,273 220,368 214,428 269,680 260,500 Communication 12,044 8,186 14,935 12,680 12,150 12,150 Trawl 3,657 5,461 9,968 8,450 8,950 8,950 Advertising 14,415 17,547 25,872 27,000 22,500 22,500 Operating rentals 147,000 172,615 182,115 188,643 150,582 152,466 Insurance - - - - - - Utilities 243,701 258,210 316,019 306,540 290,610 302,725 Repair and maintenance 44,437 36,544 57,944 65,450 53,400 55,900 Miscellaneous 78,816 108,857 90,178 100,778 113,400 113,400 Total Services 709,641 802,693 917,399 923,969 921,272 928,591 Pass Through 24,001 - - - - - Capital - 10,779 30,000 130,000 30,000 Total Other 24,001 10,779 - 30,000 130,000 30,000 Total Parks and Recreation $ 3,788,610 $ 4,238,185 $ 4,289,494 $ 4,334,175 $ 4,803,452 $ 4,781,278 37 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISON: Administration FUND NUMBER: 000 POSITION: Director Description The mission of the Administrative Division is to direct and support all other divisions with their endeavors to promote and provide safe, positive leisure -time activities, events, and facilities. All major park, volunteer program, golf and recreation development, services and contracts are coordinated and supervised by the administrative division. This division also interacts with all other departments and serves as staff to the Arts Commission, Park Commission, Library Advisory Board, and the Sister City Committee. Expenditure Summary Parks & Recreation - Administration Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries &Wages $ 240,618 $ 219,560 $ 201,483 $ 246,523 $ 253,658 $ 258,622 2.89% 1.96% Personnel Benefits 72,949 73,011 72,498 82,071 80,688 84,411 -1.69% 4.61% Supplies 5,977 5,868 3,278 5,917 5,917 5,917 0.00% 0.00% Services 34,824 15,375 9,820 13,050 11,250 11,250 - 13.79% 0.00% Capital Outlays - 10,779 - 30,000 130,000 30,000 333.33% - 76.9206 Expenditure Total $ 354,367 $ 324,592 $ 287,080 $ 377,561 $ 481,513 $ 390,200 27.53% - 18.96% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Administration Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Director 1 1 $ 150,964 $ 52,431 1 $ 153,983 $ 55,037 Parks & Recreation Analyst 1 1 97,230 27,353 1 99,175 28,470 Extra Labor 5,000 868 5,000 868 Overtime 464 36 464 36 Total Administration 2 2 $ 253,658 $ 80,688 2 $ 258,622 $ 84,411 W Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Parks and Recreation - Administration 39 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.100.31.00 Supplies - Office $ 5,977 $ 5,868 $ 3,278 $ 5,917 $ 5,917 $ 5,917 Total Supplies 5,977 5,868 3,278 5,917 5,917 5,917 000.07.571.100.41.00 Prof Secs - Park consultant for planning 18,168 6,605 1,353 2,500 2,500 2,500 seruces and expertise 000.07. 571. 100.42.00 Communication - Telephoneservices 1,968 1,987 1,210 1,800 - - including land lines, cell phones, fax, internet 000.07.571.100.43.00 Traeel - Meals, lodging, parking, mileage 142 898 1,750 2,500 2,500 2,500 for WRPA, NRPA conferences, and various retreats, training, etc 000.07.571.100.45.00 Operating Rentals 2,574 2,550 1,062 - - - 000.07.571.100.48.00 R &M - Equipment repairs and 4,723 - 2,000 2,000 2,000 2,000 maintenance 000.07.571.100.49.00 Misc - NRPA, WRPA memberships, 7,248 3,336 2,195 4,000 4,000 4,000 conference registrations, forums, retreats 000.07.571.100.49.10 Misc - Blood Borne Pathogen testing and - - 250 250 250 250 immunizations Total Services 34,824 15,375 9,820 13,050 11,250 11,250 000.07.594.730.64.00 Capital - Machinery and Equipment - - - 30,000 130,000 30,000 000.07.594.750.64.02 Capital - Replacement Equipment 10,779 - - - TotalOther - 10,779 30,000 130,000 30,000 Total Supplies, Services and Other $ 40,801 $ 32,022 $ 13,099 $ 48,967 $ 147,167 $ 47,167 39 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Recreation Administration FUND NUMBER: 000 POSITION: Director Description The mission of the Recreation Division is to promote and provide social, cultural, physical, and educational recreation activities for participants of all ages during their leisure time. The Recreation facilities (Community Center, school facilities, and parks) and Recreation staff (both full and part -time) are the resources used to conduct these services and programs for the community. Services are planned, promoted, and conducted in various locations, during all seasons of the year by staff and instructors. Fees are collected to offset specific activity costs for most programs. Expenditure Summary Parks & Recreation - Recreation Administration Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries &Wages $ 1,193,681 $ 999,224 $ 1,001,925 $ 878,290 $ 263,828 $ 258,996 - 69.96% -1.83% Personnel Benefits 417,476 336,257 363,312 305,781 95,016 98,011 - 68.93% 3.15% Supplies 125,548 78,228 83,500 73,271 38,919 32,500 - 46.88% - 16.49% Services 217,225 176,158 169,291 170,186 64,580 55,400 - 62.05% -14.21% Intergovt. Services & Taxes 24,001 - - - - - 0.00% 0.00% Expenditure Total $ 1,977,931 $ 1,589,867 $ 1,618,027 $ 1,427,528 $ 462,343 $ 444,907 1 - 67.61% - 3.77% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Recreation Administration Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 106,590 $ 39,285 1 $ 108,721 $ 41,249 Recreation Program Coordinator 3 1 87,018 43,570 1 88,759 46,108 Recreation Program Specialist 3 0 - - 0 - - Extra Labor 70,220 12,161 61,516 10,654 Total Recreation Administration 7 2 $ 263,828 $ 95,016 2 $ 258,996 $ 98,011 Ex Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Intergovernmental includes pass- through grant funds. Parks & Recreation • Recreation Administradon 41 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.200.31.00 Supplies - PICH $ 16,292 $ 8,719 $ 6,508 $ 2,200 $ 6,419 $ 000.07.571.200.31.01 Supplies - Athletic Programs 18,215 6,199 1,921 4,175 - 000.07.571.200.31.02 Supplies - Senior Programs 3,442 5,434 4,062 4,400 000.07.571100.31.03 Supplies - Summer playground & rec time 3,096 1,547 2,331 2,850 - - 000.07.571.200.31.04 Supplies - Front Desk 5,036 2,412 3,354 5,955 6,000 6,000 000.07.571.200.31.05 Supplies -Youth programs & camps 14,045 14,876 19,118 15,124 - - 000.07.571.200.31.06 Supplies - Office 19,282 6,596 8,847 2,360 15,500 15,500 000.07.571.200.31.07 Supplies - Preschool program - 9,399 10,789 8,200 - - 000.07.571.200.31.09 Supplies -Teen Program 9,043 6,727 6,813 7,095 000.07.571.200.31.13 Supplies - Youth Sports 4,247 6,562 6,303 6,484 000.07.571.200.34.02 Resale - Senior Program 10,308 9,757 13,454 14,428 - - 000.07.571.200.35.00 Small Tools - - - - 11,000 11,000 000. 07.571.2K 34.03 Resale - Rental Services /Supplies 22,542 (0) - - - - Total Supplies 125,548 78,228 83,500 73,271 38,919 32,500 000. 07.571.200.41 . 00 Prof Sws - PICH - - 1,185 3,000 9,180 - 000.07.571.200.41.01 Prof Sws - Class instruction 34,648 51,304 54,751 43,958 - 000. 07.571.200.41 . 02 Prof Sws - Senior program instructors 10,451 15,512 12,766 9,110 - - and performers 000.07.571.200.41.04 Prof Sws - Mailing bureau, etc 12,228 11,143 5,865 8,800 13,750 13,750 000.07.571.200.41.05 Prof Secs - Bus rental and entertainment 13,565 14,346 19,422 19,620 for Summer day camps 000.07.571.200.41.07 Prof Secs - Misc Prof S\,cs - - 81 1,000 000.07.571.200.41.09 Prof Secs - Teen program entertainment, 3,548 3,365 2,526 5,400 DJ services 000, 07,571.200.41 . 13 Prof Sws - Youth sports instructors 1,900 1,150 6,090 6,090 000.07.571.200.42.01 Communication - Postage for quarterly 5,990 1,418 2,312 1,800 1,350 1,350 brochure 000.07.571.200.42.02 Communication - Cell phones and cable 3,351 1,191 623 - 1,500 1,500 000.07.571.200.43.00 Travel - Meals, mileage, parking, lodging 547 298 2,576 1,760 1,800 1,800 for conferences and retreats 000.07.571.200.43.01 Travel - Senior trip meals and parking 2,570 2,605 3,021 1,400 - - 000.07.571.200.43.05 Travel - Summer camps /special events 148 146 168 150 - - parking 000.07.571.200.44.00 Advertising -job announcements, Rec 5,588 1,015 7,289 7,750 4,800 4,800 program ads 000.07.571.200.45.00 Rental - Equipment 415 300 - - - - 41 Parks & Recreation - Recreation Administration (Continued) 42 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.200.45.01 Rental - Athletic programs 2,121 - 000.07.571.200.45.04 Rental - Misc. rentals for general 525 39 16 - programs 000.07.571.200.45.05 Rental - Summer camp /special event 118 150 150 movie rentals, portable toilets, misc. 000.07.571.200.45.06 Rental - Office 36 39 16 - 000.07.571.200.45.08 Rental - Table and chair rentals for 292 - - - community center 000.07.571.200.45.09 Rental - Teen program monthly movie 105 105 153 200 rentals 000.07.571.200.45.94 Rental - Equipment Replacement Fund 4,134 - - - 000. OT 571.200.45 95 Rental - Equipment Rental O & M 28,201 000.07.571.200.48.01 R &M - Fitness room and misc. equipment 6,996 repairs 000. 07,571 . 200.48.02 R &M - CLASS maintenance agreement, 11,073 phone line, fax, copier repairs 000.07.571.200.48.03 R &M - Damaged equipment replacements 1,960 - - 000.07.571.200.49.00 Misc - - - 648 4,000 - 000.07.571.200.49.01 Misc - Printing of recreation guides, misc. 16,259 32,350 18,774 25,000 24,000 24,000 printing /letterhead 000.07.571.200.49.02 Misc - Memberships, misc. 7,683 5,199 4,628 6,212 6,200 6,200 000.07.571.200.49.04 Misc - Senior trip admissions 6,824 11,597 8,084 7,250 - - 000.07.571.200.49.05 Misc - Youth field trip admissions 12,602 14,293 11,501 10,680 - - 000.07.571.200.49.08 Misc - Special Accomodations - 2,000 2,000 2,000 2,000 2,000 000.07.571.200.49.09 Misc - Teen camps, teen day trips 6,020 5,136 4,644 4,856 - - admissions 000.07.571.200.49.18 Misc - ADA services and PPI credit card 17,326 1,605 - - - - fees Total Services 217,225 175,158 169,291 170,186 64,580 55,400 000.07.571.200.52.00 Intergodt - Pass through grant to MPD 24,001 - - - - Total intergovernmental 24,001 - - - Total Supplies, Services and Other $ 366,774 $ 254,386 $ 252,790 $ 243,457 $ 103,499 $ 87,900 42 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Preschool Program FUND NUMBER: 000 POSITION: Director Description The mission of the Preschool Program is to empower children to think, explore & navigate the journey of learning. Expenditure Summary Parks & Recreation - Preschool Program Object Description Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016-17 2017-18 % Chg % Chg Salaries Mages $ $ $ $ $ 58,145 $ 58,890 0.00% 1.28%" Personnel Benefits Salaries Benefits Recreation Program Assistant 11,530 11,738 0.00% 1.81% Supplies 0.75 $ 37,990 $ 8,167 8,600 8,600 0.00% 0.00% Services 20,900 3,571 1,500 1,500 1 0.00% 0.00% Expenditure Total $ $ $ $ $ 79,775 $ 80,729 1 0.00% 1.19% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Preschool Program FIN 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Assistant 0.5 0.75 $ 37,245 $ 7,959 0.75 $ 37,990 $ 8,167 Extra Labor 20,900 3,571 20,900 3,571 Total Preschool Program 0.5 0.75 $ 58,145 $ 11,530 0.75 $ 58,890 $ 11,738_ FIN Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special evento, mdverheinQ, rental, and printing for various progmanna, trove|, and nnennbernhipa, among others. Parks u Recreation - Preschool Program Account Number Actual 2014 2016 Projected 2016 Budget 2016 2017 2018 Total Supplies 8,600 8,600 000.07.571.201.41.00 Prof S\cs -Entertainment 000,07,571.201,49.00 Misc -Memberships, training 1,000 1,000 500 500 Total Services 1,500 1,500 EE DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Youth Programs FUND NUMBER: 000 POSITION: Director Description The mission of the youth programs is to provide youth a foundation for a well- rounded, balanced life by offering activities and programs to build healthy active lifestyles. These programs keep youth busy and safe during out of school hours and foster relationships to last a lifetime. Expenditure Summary Parks & Recreation - Youth Programs Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 % Chg % Chg Salaries &Wages $ $ $ $ $ 378,468 $ 381,434 0.00% 0.78% Personnel Benefits - Recreation Program Coordinator 125,215 130,177 0.00% 3.96% Supplies 1 $ 82,972 $ 44,951 20,600 20,600 0.00% 0.00% Services 1 1 40,500 40,500 1 0.00% 0.00% Expenditure Total I $ $ $ $ $ 564,783 $ 572,710 1 0.00% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Youth Programs 45 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator 0 1 $ 81,345 $ 42,438 1 $ 82,972 $ 44,951 Recreation Program Specialist 0 1 66,920 39,616 1 68,258 42,065 Extra Labor 230,203 43,161 230,203 43,161 Total Youth Programs 0 2 $ 378,468 $ 125,215 2 $ 381,434 $ 130,177 45 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Youth Programs Account Number Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 000.07,571.202.31.00 Supplies - Office& Operating $ $ $ $ $ 20,600 $ 20,600 Total Supplies 20,600 20,600 000.07.571.202.41.00 Prof Secs -Bus service, swim lessons, entertainment 000,07.571.202.49.00 Misc - Trip admissions 24,500 24,500 16,000 16,000 Total Services 40,500 40,500 Total Supplies, Services and Other $ '61,100 $ 61,1001 M. DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Teen Programs FUND NUMBER: 000 POSITION: Director Description The mission of Teen Programs is to provide social and recreational programs to teens in a safe and positive environment that will enhance personal and social skills, teach responsibility and leadership, and promote a healthy active lifestyle. Expenditure Summary Parks & Recreation - Teen Programs Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016-17 2017-18 % Chg %Chg Salaries Mages $ - $ $ $ $ 130,316 $ 131,646 0.00% 1.02% Personnel Benefits - Recreation Program Specialist 50,584 53,032 0.00% 4.84% Supplies - $ 67,796 $ 41,976 7,650 7,650 0.00% 0.00% lServices 63,850 11,056 13,230 13,230 1 0.00% 0.00% I Expenditure Total $ $ $ $ 201,780 $ 205,557 1 0.00% 11.87%� Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks dt Recreation - Teen Anarams 47 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Specialist 0 1 $ 66,466 $ 39,528 1 $ 67,796 $ 41,976 Extra Labor 63,850 11,056 63,850 11,057 Total Teen Programs 0 1 $ 130,316 $ 60,584 1 $ 131,646 $ 53,032_ 47 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating suooiee. Services include professional services for various special evantn, odvardoing, rental, and printing for various programs, 1nave|, and memberships, among others. Parks uevprouon- Teen Programs UK Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 Total Supplies 7,650 7,650 000.07.571.20341.00 Prof S\ocs - Inflatables, face painters, DJ 5,050 5,050 services 000.07.571.20345.00 Operating Rentals and Leases - Mo\Ae 180 180 rentals 000.07.571.20149.00 Misc - Trip admissions 8,000 8,000 Total Services 13,230 13,2301 UK DEPARTMENT: Recreation FUND: General RESPONSIBLE MANAGER (07) DIVISION: Youth Wellness & Enrichment FUND NUMBER: 000 Rick Still POSITION: Director Description The mission of Youth Wellness and Enrichment is to offer youth of all abilities the opportunity to participate in a wide variety of physical exercise, sports and special interest activities. Expenditure Summary Parks & Recreation - Youth Wellness & Enrichment Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 %Chg %Chg Salaries & Wages $ $ $ $ $ 79,298 $ 80,629 0.00% 1.68% Personnel Benefits Salaries Benefits Recreation Program Specialist 34,480 36,346 0.00% 5.41% Supplies 1 $ 67,929 $ 34,146 5,600 5,600 0.00% 0.00% Services 12,700 2,200 29,600 29,600 0.00% 0.00% Expenditure Total $ $ $ $ $ 148,978 $ 152,176 0.00% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Youth Wellness & Enrichment i • 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Specialist 0 1 $ 66,598 $ 32,280 1 $ 67,929 $ 34,146 Extra Labor 12,700 2,200 12,700 2,200 Total Youth Wellness & Enrich. 0 1 $ 79,298 $ 34,480 1 $ 80,629 $ 36,346 i • Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Youth Wellness & Enrichment Account Number Actual 2014 2016 Projected 2016 Budget 2016 2017 2018 000.07.571.204.31.00 Supplies - Office & Operating $ $ $ $ $ 5,600 $ 5,600 Total Supplies 5,600 5,600 000.07.571.204.41.00 Prof Secs -Instructors 000.07.571.204.49.00 Misc - Printing, website 28,900 28,900 700 700 Total Services 29,600 29,600 Total Supplies, Services and Other $ $ 35,200 $ 35,200 50 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Adult Wellness & Enrichment FUND NUMBER: 000 POSITION: Director Description The mission of Adult Wellness and Enrichment is to offer community members and visitors of all abilities the opportunity to participate in a wide variety of physical exercise, sports and special interest activities. Expenditure Summary Parks & Recreation - Adult Wellness & Enrichment Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 % Chg % Chg Salaries & Wages $ $ $ $ $ 105,942 $ 107,581 0.00% 1.55% Personnel Benefits Salaries Benefits Recreation Program Coordinator 46,603 49,116 0.00% 5.39% Supplies 1 $ 83,581 $ 44,960 4,200 4,200 0.00% 0.00% Services 24,000 4,156 58,300 58,300 0.00% 0.00% Expenditure Total $ $ $ $ $ 215,045 $ 219,197 0.00% 1.93% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Adult Wellness & Enrichment 51 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator 0 1 $ 81,942 $ 42,447 1 $ 83,581 $ 44,960 Extra Labor 24,000 4,156 24,000 4,156 Total Adult Wellness & Enrich. 0 1 $ 105,942 $ 46,603 1 $ 107,581 $ 49,116 51 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreatfon - Adult Wellness & Enrichment Account Number Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 000.07.571.206.31.00 Supplies - Office & Operating $ $ $ $ $ 4,200 $ 4,200 Total Supplies 4,200 4,200 000.07.571.206.41.00 Prof Secs - Instructors 000.07.571.206.48.00 Repair& Maintenance 000.07.571.206.49.00 Misc - Membership 50,900 50,900 7,200 7,200 200 200 ITotal Services 58,300 58,300 ITotal Supplies, Services and Other $ $ $ $ $ 62,600 $ 62,600 52 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Senior Adult Programs FUND NUMBER: 000 POSITION: Director Description The mission of the Senior Adult Programs division is to promote and provide a variety of recreational, fitness, social, educational and social services for senior adults 50 years of age or older. We collaborate with a variety of agency's which allows our seniors to age in place and remain independent so they can continue to live in the community. Expenditure Summary Parks & Recreation - Senior Adult Programs Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 %Chg %Chg Salaries & Wages $ $ $ $ $ 109,253 $ 110,898 0.00% 1.51% Personnel Benefits Salaries Benefits Recreation Program Coordinator 44,034 46,288 0.00% 5.12% Supplies 1 $ 83,898 $ 41,627 3,000 3,000 0.00% 0.00% Services 27,000 4,662 - 20,000 20,000 1 0.00% 0.00% Expenditure Total $ $ $ $ $ 176,286 $ 180,186 1 0.00% 2.21% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Senior Adult Programs 53 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator 0 1 $ 82,253 $ 39,373 1 $ 83,898 $ 41,627 Extra Labor 27,000 4,662 27,000 4,661 Total Senior Adult Programs 0 1 $ 109,253 $ 44,034 1 $ 110,898 $ 46,288 53 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating aupp|ieo. Services include professional services for various special evento, odvertiaing, nantm|, and printing for various progromne, inaYe|, and nnennberahipa, among others. Parks umecmamon- Senior Adult Programs Account Number Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 Total Supplies 3,000 3,000 000.07.571.207,41.00 ProfS\r-s - Instructors 000.07.571.207.43.00 Travel - Trip meals, parking 000.07.571.207.49.00 Misc -Trip admissions 5,900 5,900 2,100 2,100 12,000 12,000 ITotal Services 20,000 20,000 iTotal Supplies� Services and Other I $ $ is $ $ 23,000 $ 23,000 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Comm. Events & Vol. FUND NUMBER: 000 POSITION: Director Description The mission of the Community Events and Volunteers Division is to promote and provide opportunities for connections between City staff, Tukwila citizens, community organizations and local businesses through the provision of community events and volunteer opportunities. Expenditure Summary Parks & Recreation - Community Events & Volunteers Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 182,459 $ 149,882 $ 150,550 $ 159,894 $ 128,904 $ 131,132 - 19.38% 1.73% Personnel Benefits 61,006 58,116 54,572 62,729 48,007 50,390 - 23.47% 4.96% Supplies 16,520 19,610 17,991 26,215 25,400 25,400 - 3.11% 0.00% Services 1 58,008 62,199 72,194 1 82,950 79,350 79,350 1 - 4.34% 0.00% Expenditure Total 1 $ 317,993 $ 289,808 $ 295,308 $ 331,788 $ 281,661 $ 286,272 - 15.11% 1.64% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Community Events and Volunteers Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Program Coordinator 1 0.75 $ 61,242 $ 29,476 0.75 $ 62,467 $ 31,166 Recreation Program Specialist 1 0.75 50,190 15,716 0.75 51,194 16,409 Extra Labor 15,150 2,637 15,150 2,637 Overtime 2,322 178 2,322 178 Total Comm. Events & Vol. 2.0 1.5 $ 128,904 $ 48,007 1.5 $ 131,132 $ 50,390 55 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreadon - Community Events and Volunteers 56 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.210.31.00 Supplies - Office & Operating $ 312 $ 80 $ - $ - $ 25,400 $ 25,400 000.07.571.210.31.01 Supplies - Operating 13,483 16,074 16,903 21,215 000.07.571.210.31.02 Supplies - Operating 2,726 3,456 1,088 5,000 - - Total Supplies 16,520 19,610 17,991 26,215 25,400 25,400 000.07.571.210.41.00 Prof Secs - Backyard Wildlife Festival, 4th - - - - 58,400 58,400 of July, Kids Festival, Touch A Truck, Misc Prof Secs 000.07.571.210.41.01 Prof Secs - Backyard Wildlife Festival, 4th 37,358 43,913 45,472 47,500 - - of July, Kids Festival, Touch A Truck, Misc Prof Secs 000.07.571.210.41.02 Volunteer Prof Secs 2,282 1,738 1,916 3,500 000.07.571.210.42.01 Postage - Postage for special mailings 79 - - - - - 000.07.571.210.42.02 Communication - Phone/Security 656 661 252 500 500 500 000. 07.571 .21 O.43.00 Travel - Travel expenses related to 24 250 810 900 600 600 professional development and training 000.07.571.210.44.00 Advertising - Special events & the 8,827 10,423 11,756 12,000 10,500 10,500 volunteer program 000.07.571.210.45.00 Rental - Backyard Wildlife Festival, 4th of - - - 6,800 6,800 July, concerts and cinema series, Kids Festival, Touch A Truck, misc services 000.07.571.210.45.01 Rental - Backyard Wildlife Festival, 4th of 6,224 4,103 8,748 10,000 - - July, concerts and cinema series, Kids Festival, Touch A Truck, misc services 000.07.571.210.45.02 Rental - Volunteer Program equipment - - 1,000 1,000 000.07.571.210.49.01 Misc - Backyard Wildlife Festival, 4th of 447 110 1,558 5,000 1,000 1,000 July, concerts and cinema, Kids Festival, Touch A Truck, Misc printing 000.07.571.210.49.02 Misc - ASCAP, professional 2,111 1,002 683 2,550 1,550 1,550 memberships, registrations, etc. Total Services 1 58,008 62,199 1 72,194 1 82,950 79,350 79,350 Total Supplies, Services and Other 1 $ 74,528 $ 81,809 1 $ 90,185 1 $ 109,165 $ 104,750 $ 104,750 56 DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Planning & Business Operations FUND NUMBER: 000 POSITION: Director Description The mission of the Planning & Business Operations Division is to provide business support for the Department, service repairs to department facilities, and plans and implements various department CIP projects. Expenditure Summary Parks & Recreation - Planning & Business Operations Expenditures Actual 2014 2015 Projected 2016 Budget 2016 2017 2018 2016 -17 2017 -18 % Chg % Chg Salaries & Wages $ $ $ $ $ 238,088 $ 242,841 0.00% 2.00% Personnel Benefits $ 109,212 $ 47,597 Facility Support Technician 113,362 119,734 0.00% 5.62% Supplies 1 64,907 32,431 6,800 6,800 0.00% 0.00% Services 1 1 102,310 102,980 1 0.00% 0.65% Expenditure Total 1 $ $ $ $ $ 460,560 $ 472,355 1 0.00% 2.56% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Planning & Business Operations Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 107,070 $ 45,216 1 $ 109,212 $ 47,597 Facility Support Technician 1 1 63,634 30,645 1 64,907 32,431 Fiscal Specialist 1 1 66,920 37,235 1 68,258 39,436 Oeertime 464 36 464 36 Clothing Allowance - 230 Total Planning & Bus. Opera . tionsil 3 1 3 1 $ 238,088 $ 113,362 3 $ 242,841 $ 119,734 MA Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Planning & Business Operations i Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571211.31.00 Supplies - Office $ $ $ $ $ 6,800 $ 6,800 Total Supplies 6,800 6,800 000.07.571.211.41.00 Prof Secs - Miscellaneous 3,000 3,000 000.07.571.211.42.01 Communication - Postage 4,000 4,000 000.07.571.211.42.02 Communication - Cell Phone and Cable 4,800 4,800 000.07.571.211.43.00 Travel - Meals, mileage, parking, lodging 1,400 1,400 for trainings 000.07.571.211.44.00 Advertising - 500 500 000.07.571.211.45.10 Rental - Copier rentals 4,500 4,500 000.07.571.211.45.94 Rental- Equipment Replacement Fund 1,591 1,591 000.07.571.211.45.95 Rental- Equipment Rental O & M 33,519 34,189 000.07.571.211.48.01 R &M - Misc. equipment repairs 5,000 5,000 000.07.571.211.48.02 R &M - Postage maintenance 14,700 14,700 000.07.571.211.49.01 Misc - Printing and binding 2,000 2,000 000.07.571.211.49.02 Misc - Membership and training 7,300 7,300 000.07.571.211.49.08 Misc -ADA services and PPI credit card 20,000 20,000 fees Total Services 102,310 102,980 Total Supplies, Services and Other $ $ $ $ $ 109,110 $ 109,780 i DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Rental Operations FUND NUMBER: 000 POSITION: Director Description The mission of the Rental Operations Division is to promote and schedule use of rental spaces in the Parks and Recreation system. All rental use of the system -wide facilities is coordinated and supervised by the division including the Community Center, picnic shelters, ball fields, and rental services (equipment rental). Fees are collected to offset costs. Expenditure Summary Parks & Recreation - Rental Operations Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries &Wages $ $ 361,765 $ 387,788 $ 405,243 $ 189,578 $ 192,119 - 53.22% 1.34% Personnel Benefits 151,528 168,313 167,314 70,464 73,846 - 57.89% 4.80% Supplies 60,492 25,572 14,482 32,300 32,300 12104% 0.00% Services 1 92,673 114,947 1 128,008 19,625 19,625 - 84.67% 0.00% 1 Expenditure Total $ $ 666,457 $ 696,619 $ 715,047 $ 311,967 $ 317,890 - 56.37% 1.90% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Rental Operations Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Prog Coordinator 1 1 $ 81,345 $ 42,329 1 $ 82,972 $ 44,840 Admin Support Assistant 1 1 45,684 17,388 1 46,598 18,258 Extra Labor 61,620 10,676 61,620 10,676 Overtime 929 71 929 71 Total Rental Operations 2 2 $ 189,578 $ 70,464 2 1 $ 192,119 $ 73,846 W Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services, rental, travel, and memberships, among others. Parks & Recreation - Rental Operations • c Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.212.31.01 Supplies - Office $ $ 8,769 $ 12,562 $ 10,082 $ 300 $ 300 000.07.571.212.31.02 Supplies - Facility Rentals 23,923 2,222 500 4,000 4,000 000.07.571.212.31.03 Supplies - Maintenance 5,875 10,788 3,900 6,000 6,000 000.07.571.212.34.03 Supplies - Rental Senice and Supplies 21,924 - - 22,000 22,000 Total Supplies 60,492 25,572 14,482 32,300 32,300 000.07.571.212.41.01 Prof Svcs - Miscellaneous - 961 3,550 000.07.571.212.41.02 Prof Svcs - Cleaning - 675 5,400 5,400 5,400 000.07.571.212.42.01 Communication - Postage 356 4,808 4,580 - - 000.07.571.212.42.02 Communication - Cell Phone and Cable 2,572 4,947 4,000 - - 000.07.571.212.43.00 Travel - Meals, mileage, parking, lodging 1,056 1,324 1,740 325 325 for trainings 000.07.571.212.44.00 Advertising - BRAVO facility pub, misc. 6,108 6,827 7,250 6,700 6,700 000.07.571.212.45.01 Rental - Miscellaneous 115 500 500 500 500 000.07.571.212.45.02 Rental -Table and chair rental 410 1,115 2,500 1,500 1,500 000.07.571.212.45.10 Rental - Copier rentals 3,321 5,884 4,500 - - 000.07.571.212.45.94 Rental- Equipment Replacement Fund 7,844 5,308 7,866 000.07.571.212.45.95 Rental- Equipment Rental O & M 30,248 34,692 34,692 000.07.571.212.48.01 R &M - Fitness room and misc. equipment 7,985 5,790 12,200 repairs 000.07.571.212.48.02 R &M - CLASS maintenance agreement, 7,382 9,004 12,750 - - phone line, copier rentals 000.07.571.212.48.03 R &M - Damaged equipment replacements 142 1,496 1,500 1,500 1,500 000.07.571.212.49.01 Misc - Printing and binding 414 1,389 5,000 2,000 2,000 000.07.571.212.49.02 Misc - Membership and training 6,724 3,837 4,890 1,700 1,700 000.07.571.212.49.10 Misc - User license - 2,000 2,000 - - 000.07.571.212.49.18 Misc -ADA servnces and PPI credit card 17,995 24,389 13,090 - - fees Total Services 92,673 114,947 128,008 19,625 19,625 Total Supplies, Services and Other is $ 153,165 1 $ 140,518 1 $ 142,490 $ 51,925 $ 51,925 • c DEPARTMENT: Parks (15) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Parks Maintenance FUND NUMBER: OOO POSITION: Director Description The Tukwila Parks, Trails and Open Space system im comprised of158 acres of green space, including Fort Dent Park (home of Starfire Sports Complex and the Seattle Sounders FC), Duwamish Hill Preserve, the Tukwila Connnnunhv Center. 11 neighborhood porho. 3 mini parks. 4 Fire Stations, City Hall grounds, a Skate Pork, Spray Park. o Japanese Garden, 15 neighborhood foot trails and 11 nni|ea of regional trails. A broad range of equipment and skilled workers are needed to maintain and improve the great variety of trees, shrubs, annuals, turf irrigation systems, maintenance equipment and outdoor equipment. Expenditure Summary Parks m Recreation -Parks Maintenance Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 %Chg Parks Supervisor 1 1 80,151 42,285 1 Personnel Benefits 178,767 244,572 248,720 273,068 275,889 291,330 1.03% 5.60% Supplies 55,021 51,093 63,072 38,468 61,300 58,800 59.35% -4.08% SeNces 399,584 456,288 551,147 529,775 481,027 496,856 -9.20% 3.29% - 1,680 - 1,715 Expemditmm*DetaN- Smlaries &Bemefits Salaries are based on actual costs for existing positions and include a cost ofliving adjustment per contractual agreements. Parks&Recmeatim- Pams Maintenance Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks Supervisor 1 1 80,151 42,285 1 81,754 44,795 Maint Specialist Parks 5.5 5 327,627 141,640 5 334,180 149,453 Extra Labor 20,000 3,476 20,000 3,476 0\ertirne 2,137 163 2,137 163 Clothing Allowance - 1,680 - 1,715 Expenditure Detail - Supplies, Services and Other Supplies include repair and maintenance supplies and various park supplies. Services include professional services, security, rental, utilities, repair & maintenance, among others. 62 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.15.576.800.31.00 Supplies - Office & Operating all stations $ 2,679 $ 3,502 $ 2,054 $ - $ 3,500 $ 3,500 000.15.576.800.31.01 Supplies - Repairs & maintenance 39,555 42,554 52,381 32,000 40,000 40,000 000.15.576.800.31.11 Supplies - Trees, plants, flowers - 1,927 3,353 1,000 4,000 4,000 000.15.576.800.31.17 Supplies - Playground equipment parts 5,793 38 501 500 6,300 6,300 000.15.576.800.31.18 Supplies - Park signage 957 - 3,468 3,468 - - 000.15.576.800.35.00 Supplies - Small tools, equipment 6,037 3,072 1,315 1,500 7,500 5,000 Total Supplies 55,021 51,093 63,072 38,468 61,300 58,800 000.15.576.800.41.00 Prof Secs - Other 5,174 14,942 38,404 30,000 30,000 30,000 000.15.576.800.41.02 Prof Secs - Fort Dent restroom cleaning 6,750 9,057 8,800 7,000 9,000 9,000 000.15.576.800.41.03 Prof Secs - Contracted park security 19,500 22,200 20,100 18,000 22,200 22,200 services 000.15.576.800.42.00 Communication - - 783 - - - 000.15.576.800.43.00 Travel - Parking, mileage 225 208 319 - 225 225 000.15.576.800.45.00 Rental - Portable toilet and equipment 11,015 7,922 12,343 10,000 11,000 11,000 000.15.576.800.47.00 Public Utility - City Light, Puget Sound 160,616 3,645 99,209 168,300 4,050 4,275 Energy, park irrigation 000.15.576.800.47.01 Public Utility - 83,085 - 108,240 108,240 - - 000.15.576.800.47.21 Public Utility - Electricity - 12,227 4,344 - 13,500 14,200 000.15.576.800.47.22 Public Utility - Gas 476 249 - 560 600 000.15.576.800.47.25 Public Utility - Water /Sewer 132,875 42,342 30,000 142,000 149,150 000.15.576.800.47.26 Public Utility - Surface Water 108,271 61,636 - 129,500 133,500 000.15.576.800.47.28 Public Utility - Solid Waste - 714 - - 1,000 1,000 000.15.576.800.45.94 Rental - Equipment replacement fund 30,455 48,793 42,686 48,793 15,582 15,582 000.15.576.800.45.95 Rental - Equipment rental O & M 60,785 66,825 68,442 68,442 75,410 76,624 000.15.576.800.48.00 R &M - Parking lot cleaning, electrical 14,703 21,036 18,653 16,000 18,000 20,500 repairs, park and trail repairs 000.15.576.800.48.01 R &M - Tree Maintenance 4,982 - 3,000 3,000 5,000 5,000 000.15.576.800.48.02 R &M - Fort Dent Maintenance - 0 18,000 18,000 - - 000.15.576.800.49.00 Misc - Memberships, professional 2,296 7,096 3,597 4,000 4,000 4,000 deeelopment/training, uniform cleaning Total Services 399,584 456,288 551,147 529,775 481,027 496,856 Total Supplies, Services and Other $ 454,605 $ 507,381 $ 614,2181$ 568,243 $ 542,327 $ 555,656 62