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Home My WebLink AboutCOW 2016-10-10 Item 3E.2 - Budget Review - 2017-2018 Biennial Budget: Department of Community Developmentpas Mai Meetin Date Pre ared by Mayor review dil review 10/10/16 VC ITEM INFORMATION ITEMNO. 3.E. (2) R75 ISTAFF SPONSOR: VICKY CARLSEN I ORIGINAL AGENDA DATE: 10/10/16 AGENDA ITEM TITLE Department of Community Development 2017-2018 Proposed Budget CATEGORY ❑ Discussion Mt Date 10110116 ❑ Motion Mt ,g Date ❑ Resolution M1 ,g Date [—I Ordinance ,g Date Mt ❑ BidAvard Mt ,g Date [:] Public Hearing Mtg Date [:] Other M1 ,g Dale SPONSOR ❑ Council [:] Mayor ❑ HR ❑ DCD Z Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PIS SPONSOR'S Council is being asked to review the DCD 2017-2018 proposed budget. If no changes are SUMMARY requested, Council consensus will be requested to move the 2017-2018 proposed budget forward to the final budget package for approval in November. REVIEWED BY ❑ cow mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 9/26/16 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Finance COmm""FLE, For Information Only; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/10/16 MTG. DATE ATTACHMENTS 10/10/16 Informational Memorandum dated 9/21/16 Draft DCD 2017-2018 Proposed Budget Minutes from the Community Affairs and Parks Committee meeting 9/26/16 R75 m City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs & Parks Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: September 21, 2016 SUBJECT: Community Development Department 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Community Development department section of the budget is ready for review by the Community Affairs and Parks Committee. BACKGROUND The Department of Community Development is organized into three divisions: Building, Permit Coordination, and Planning and Community Services. Administration oversees the functions of Building, Planning and Permit Coordination and provides reception and clerical support to the department. The Director is the SEPA responsible official for environmental review, chairman of the Development Review Committee and Short Subdivision Committee, and coordinator of regional planning issues. DISCUSSION The proposed budget for Community Development department has increased 4.14% for 2017 and decreased by 0.60% for 2018. The following will summarize the proposed changes to the Court. Changes from 2015-2016 Budget • COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. • COLA 2% increase each year • PERS retirement rate set at 12.83% each year • Healthcare 8% increase each year • Workers compensation 10% increase each year • Budget from services line items were reallocated to fund the increase in FTE count. • Supplies were adjusted based on grant funding. • Services were adjusted based on grant funding. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Community Development department 2017-2018 Proposed Budget 79 Mm Community Development Banning Commission Board of Architectural DCD Director Hearing Examiner Review (1) Assistant to the Director (1) DTuty DCD Permit Director Coordinator BLIildin� Official Planning Urban Administrative Senior Plans Supervisol, Environmentalist Support Examiner Technician (1) )i ( 5) 1 1 11)N Senior Planners Plans Examiner (125) I 1 d (1) Assistant Planner Combination J5) Inspector I I H (2) Adrnin Support Senior Electrical technician Inspector TDM Program Enforcement Grant Funded Officer (2.25) 1115 Admin Support Technician (1.5) 91 DEPARTMENT: Community Development 00 FUND: General FUND NUMBER: OOU RESPONSIBLE MANAGER: Jack Pace POSITION: Director Description: The Department Of Community Development is organized into three divisions: Building, Permit Coordination, and Planning and Community Services. Administration oversees the functions OfBuilding, Planning and Permit Coordination and provides reception and C|8riC8| support h3the department. The Director is the SEPA responsible official for environmental review, chairman of the Development Review Committee and Short Subdivision Committee, and coordinator of regional planning issues. 2015-2016 Accomplishments * Completed the update of all elements of the Comprehensive Plan and received P8RC certification. Strategic Goal 2. * Began incorporating the changes made inthe Comprehensive Plan into City-wide policies and actions including updating tree and landscaping regulations. Strategic Goals f,ZJ\& 5. * Tukwi|o's Southuentar Subarea Plan won m Governor's Smart Choices Award for fostering development of a high-density, regionally-oriented, mixed use center including housing. * Adopted updated regulations for medical and recreational marijuana per State law. + Updated Tukwi|a'ovvire|eoo communication regulations per Federal |ovv. + Performed 30 abatements of properties with significant, ongoing code violations. Strategic Goal 1. + Adopted the International Property Maintenance Code including sections of the National Healthy Housing Standards to improve the condition Of properties and buildings in the City of Tukwila. Strategic Gmo/ t * Continued to implement the new permit tracking system (TRAKiT) including online inspection scheduling and permit status review. Strategic Goal 4' + Updated SEPA regulations to reflect changes to State law. Strategic Goal 4. ° Tukwila Commute Trip Reduction Program was granted $536.000 over 8 years todevelop and implement trip reduction programs to improve and expand services to businesses and the public * Review sidewalk requirements in Subdivision Code. Strategic Goals 3 &4. * Begin Tukwila International Boulevard Implementation. Strategic Goal 1. * Developed a map based online tool to provide zoning and sensitive area information to the public. Strategic Goal ° Completed the first step in reviewing potential efforts to increase affordable housing. Strategic Goal 2. 2017-2018 Outcome Goals ° Adopt updated landscape and tree codes to implement Comprehensive Plan tree canopy goals which will improve the health and aesthetics of residential neighborhoods and development. Strategic Goals 3 &4. ° Modify Tukvvi|a'stransportation mode split through extensive marketing and outreach including diverse CVnnnnVnities' such as Veterans, individuals with limited English proficiency, and elderly and low income populations using the CTR grant. Strategic Goals 3&4. * Explore reinstating o revised Housing Options Demonstration Program. Strategic Goals Y & 2' * Explore development standards t0 encourage 8Mbnd8b|H, quality design that benefits the neighborhood. Strategic Goals Y& 2. * Explore anADU amnesty program toimprove life safety conditions. Strategic Goals 1 & 2' ♦ Partner with non - profit housing developers to increase affordable housing options. Strategic Goals 1 & 2. Update Tukwila International Boulevard regulations to implement the Comprehensive Plan. Strategic Goal 1. ♦ Enhance administering the Rental Housing Licensing and Inspection Program with additional support staff. Strategic Goa / 2. Implement online permit applications and electronic plan review. Strategic Goal 4. ♦ Continue Business & MF Recycling & Composting Outreach. Strategic Goals 3 & 4. ♦ Streamline the development review process and standards using the Lean method. Strategic Goal 4. ♦ Assist the Tukwila School District in implementing their Capital Facilities improvements. Strategic Goal 2. ♦ Begin implementation of the Mall to Pond Axis of the Southcenter Plan. Strategic Goals 1, 3 & 5. ♦ Assist PW in seeking funds for implementation of the Longacres improvements. Strategic Goals 1,3 &5. Update the Manufacturing Industrial Center environmental regulations to encourage further investment. Strategic Goal 1. Annexation of Tukwila's Potential Annexation Area in the Orillia Road Area. Strategic Goal 2. 2017 -2018 Indicators of Success ♦ New landscape and tree codes adopted Development permits accepted online and plans reviewed electronically Transportation mode split shows higher usage of transit, van pools, bicycling and walking ♦ Continued improvement in rental housing conditions ♦ Implementation of Tukwila International Boulevard policies and strategies ♦ Short review times for development permits ( Electrical Permit / Plumbing /Gas Permits ) M Budget Change Discussion: Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Several staffing modifications are included as well: A senior planner position was reduced by 0.25 and an assistant planner was increased by 0.25, and an admin tech support position was increased by 0.5. The changes in positions were covered by grants or reductions in other categories. The TDM coordinator position was reduced in 2018. Supplies. Supplies were increased in 2017 by $6,580 then reduced in 2018 by $2,000. The changes are related to grants. Services. Overall, the services category was reduced in 2017 by $140 thousand and an additional $55 thousand in 2018. Several lines were reduced to fund the additional FTEs, several lines were adjusted based on grant funding, and other lines were adjusted for inflation and actual usage. Intergovernmental. The Metro CTR program line in this category was adjusted for grant funding. Expenditure Summary CommunityDevelo ment Expenditures B Program Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Administration $ 322,247 $ 350,136 $ 334,130 $ 335,825 $ 363,987 $ 380,509 8.39% 4.54% Planning 1,001,757 1,221,395 1,073,525 1,151,787 1,269,969 1,285,782 10.26% 1.25% Code Enforcement 347,247 359,524 432,342 434,574 519,031 533,334 19.43% 2.76% Permit Coordination 440,928 442,945 306,687 450,710 399,554 411,454 - 11.35% 2.98% Building Division 597,318 621,449 821,124 872,103 849,025 871,623 - 2.65% 2.66% Recycling Program 47,732 48,526 57,218 40,384 46,000 46,000 13.91% 0.00% TDM Program 51,903 52,783 217,714 261,047 245,769 142,455 -5.85% - 42.04% De pa rtm e nt Tota 1 $2,809,132 $3,096,757 $3,242,741 1 $3,546,430 $3,693,335 $3,671,158 4.14% - 0.60% Comm unitv Develoam ent Expenditures B Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $1,892,797 $1,865,184 $1,985,959 $2,122,366 $2,245,225 $2,247,103 5.79% 0.08% Personnel Benefits 611,532 631,445 752,830 744,799 909,469 949,758 22.11% 4.43% Supplies 40,750 46,212 34,169 31,100 37,680 35,680 21.16% -5.31% Services 248,793 542,652 459,737 633,165 492,962 437,616 - 22.14% - 11.23% IntergmA. Svcs & Taxes 15,259 11,265 1 10,045 1 15,000 8,000 1,000 - 46.67% - 87.50% De pa rtm e nt Tota I $2,809,132 $3,096,757 1 $3,242,741 1 $3,546,430 $3,693,335 $3,671,158 4.14% -0.601/6 0 Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Community Development Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits DCD Director 1 1 $ 151,848 $ 58,534 1 $ 154,885 $ 61,619 Deputy DCD Director 1 1 125,851 54,807 1 128,368 57,796 Assistant to the Director 1 1 78,623 33,803 1 80,195 35,630 Planning Supervisor 1 1 113,969 46,700 1 116,249 49,114 Senior Planner 3.5 3.25 324,418 102,660 3.25 330,906 107,107 Assistant Planner 1.5 1.75 147,074 54,797 1.75 150,015 57,511 Urban Environmentalist 0.5 0.5 45,266 9,338 0.5 46,171 9,561 TDM Coordinator 2.25 2.25 116,546 42,223 135 91,594 37,361 Code Enforcement Officer 3 3 224,237 92,411 3 228,722 97,381 Permit Coordinator 1 1 93,287 35,267 1 95,152 37,005 Building Official 1 1 115,645 43,688 1 117,958 45,917 Senior Electrical Inspector 1 1 86,719 35,290 1 88,453 37,164 Senior Plans Examiner 1 1 80,151 32,631 1 81,754 34,311 Combination Inspector 2 2 160,320 83,426 2 163,526 88,239 Plans Examiner 1 1 71,219 30,828 1 72,643 32,465 Admin Support Technician 4 4.5 247,886 141,998 4.5 252,844 150,509 Extra Labor 51,074 6,926 36,574 6,926 Overtime 11,094 1,166 11,094 1,166 Clothing Allowance - 2,975 - 2,975 Department Total 25.75 1 26.25 1 $ 2,245,225 $ 909,469 1 25.75 2,247,103 $ 949, M Expenditure Detail - Supplies, Services and Other Supplies include office and operating Supo|ies, resale items for programs, and small tools. Services include professional aemioea, travel, operating |oases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Intergovernmental includes pass-through grant funds. Community Development ��, Actual Projected Budget Account Name, Purpose 2014 2015 2016 2016 2017 2018 Salaries $1,836,735 $1,760,889 $1,916,611 $1,978,687 $2,183,057 $2,199,435 Extra Labor 49,900 98,192 61,406 137,728 51,074 36,574 Overtime 6,163 6,103 7,943 5,951 11,094 11,094 FICA 141,926 139,893 145,779 144,390 171,664 172,849 Pension 168,127 184,837 226,965 206,902 263,445 265,439 Industrial Insurance 14,594 13,543 18,289 19,990 23,960 25,900 Healthcare 286,735 292,722 359,155 370,542 447,424 482,596 Clothing Allowance 150 99 2,642 2,975 2,975 2,975 Total Salaries& Benefits 2,504,329 2,496,628 2,738,789 2,867,165 3,154,693 3,196,862 Supplies 40,422 45,774 33,850 30,780 37,180 35,180 Small tools 328 439 320 320 500 500 Total Supplies 40,750 46,212 34,169 31,100 37,680 35,680 Professional services 90,761 389,705 246,872 385,206 253,400 203,900 Communication 2,827 4,056 6,407 5,000 6,500 6,500 Travel 7,917 5,887 12,822 13,800 13,800 13,800 Advertising 363 411 3,500 3,500 - - Operating leases 24,651 19,604 18,336 24,482 12,800 12,954 Utilities 91 911 586 - 2,500 2,500 Repair and maintenance 45,091 52,190 49,666 44,050 51,185 53,185 Miscellaneous 77,092 69,887 121,548 157,127 152,777 144,777 Total Services 248,793 542,652 459,737 633,165 492,962 437,616 Intergovernmental 15,256 11,264 10,044 15,000 8,000 1,000 Tota I Other 15,259 11,265 10,045 15,000 8,000 1,000 Total Community Development $2,809,132 $3,096,757 $3,242,741 $3,546,430 $3,693,335 $ 3,671,158 DEPARTMENT: Comm. Dev (08) DIVISION: Administration FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Jack Pace POSITION: Director Description The Community Development department is organized into three divisions: Building, Permit Coordination, and Planning and Community Services. Administration oversees the functions of Building, Planning, and Permit Coordination and provides reception and clerical support to the department. The Director is the SEPA responsible official for environmental review, chairman of the Development Review Committee, and Short Subdivision Committee, and coordinator of regional planning issues. Expenditure Summary Community Development -Administration Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 219,298 $ 224,200 $ 229,238 $ 229,431 $ 231,584 $ 236,194 0.94% 1.99% Personnel Benefits 76,659 86,558 88,146 85,194 92,423 97,336 8.49% 5.32% Supplies 14,308 19,359 7,413 11,400 9,680 9,680 - 15.09% 0.00% Services 11,978 20,019 9,332 9,800 30,300 37,300 20918% 23.10% Intergovt. Services & Taxes 3 1 1 - - - 0.00% 0.00% Expenditure Total $ 322,247 $ 350,136 1 $ 334,130 1 $ 335,825 $ 363,987 $ 380,509 8.39% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Community Development- Administration Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits DCD Director 1 1 $ 151,848 $ 58,534 1 $ 154,885 $ 61,619 Assistant to the Director 1 1 78,623 33,803 1 80,195 35,630 Overtime 1,114 86 1,114 86 Total 2 2 $ 231,584 $ 92,423 2 $ 236,194 $ 97,336 RYA Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Community Development - Administration LIN Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.08.558.710.31.00 Supplies - Office $ 14,308 $ 19,359 $ 7,413 $ 11,400 $ 9,680 $ 9,680 Total Supplies 14,308 19,359 7,413 11,400 9,680 9,680 000.08.558.710.41.00 Prof Svcs -Consulting secs 2,126 11,258 - - 3,000 10,000 000.08.558.710.41.01 Prof Secs - pass through - - - - 10,000 10,000 000.08.558.710.43.00 Trawl - Meals, parking, mileage 1,373 831 530 500 500 500 000.08.558.710.45.00 Rental - Operating leases and rentals 5,568 5,377 5,963 4,800 4,800 4,800 000.08.558.710.48.00 R &M - Repairs and maintenance 924 943 1,013 500 500 500 000.08.558.710.49.00 Misc - Registration - annual training and 728 565 590 2,500 2,500 2,500 seminars 000.08.558.710.49.30 Misc - Memberships - APA, WA City - 475 500 500 500 500 Planning Directors Assn., and American Planning Assn. 000.08.558.710.49.40 Misc - Memberships and training 1,260 570 737 1,000 6,000 6,000 000.08.558.710.49.53 Misc - Hearing Examiner Fees - - - - 2,500 2,500 Total Services 11,978 20,019 9,332 9,800 30,300 37,300 000.08.558.710.53.00 Taxes & Assmnts - Excise Tax 3 1 1 - - - Total Intergovernmental 3 1 1 - - - Total Supplies, Services and Other $ 26,290 $ 39,379 $ 16,747 $ 21,200 $ 39,980 $ 46,980 LIN DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: Planning FUND NUMBER: 000 POSITION: Director Description The Planning Division is responsible for processing applications for development under the Zoning Code, Subdivision Ordinance, Sign Code, SEPA Ordinance, Comprehensive Plan and Shoreline Master Program. The development process includes preparation of staff reports for the Planning Commission, Board of Architectural Review, and Hearing Examiner. Per the Growth Management Act, the division manages the update of the Comprehensive Plan through the Planning Commission and City Council. This also involves coordination of issues through other agencies of the State, County, and other cities. This division also manages the City's residential and commercial recycling program, Code Enforcement, Rental Housing Program, and administers the community -wide Transportation Demand Management (TDM) program and GIS service for the department. Expenditure Summary Community development - Planning Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 727,711 $ 827,167 $ 739,034 $ 746,340 $ 862,008 $ 863,802 15.50% 0.21% Personnel Benefits 216,688 244,210 273,542 275,425 298,825 312,846 8.50% 4.69% Supplies 3,772 4,551 6,781 9,000 8,000 8,000 - 11.11% 0.00% Services 53,586 145,466 54,167 121,022 101,135 101,135 - 16.43% 0.00% Expenditure Total $1,001,757 $1,221,395 $1,073,525 $1,151,787 $1,269,969 $1,285,782 10.26% 1.25% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. One existing Administrative Support Technician was moved into Planning from the Permit Center. Community Development - Planning Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Deputy DCD Director 1 1 $ 125,851 $ 54,807 1 $ 128,368 $ 57,796 Planning Supervisor 1 1 113,969 46,700 1 116,249 49,114 Senior Planner 3.5 3.25 324,418 102,660 3.25 330,906 107,107 Assistant Planner 1.5 1.75 147,074 54,797 1.75 150,015 57,511 Urban Environmentalist 0.5 0.5 45,266 9,338 0.5 46,171 9,561 Admin Support Technician 0 1 58,083 23,867 1 59,245 25,101 Extra Labor 45,500 6,500 31,000 6,500 overtime 1 1,847 155 1 1,847 155 Total 7.5 8.5 1 $ 862,008 $ 298,825 1 8.5 $ 863,802 $ 312,846 We Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies, program supplies, as well as replacement trees. Services include professional services, travel, communication, fees paid to King County, recycling events, equipment rental and replacement costs and repair & maintenance, among others. Community Development - `Planning til Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000. 08.558.600.31 . 00 Supplies -Office and Operating $ 3,719 $ 3,379 $ 3,779 $ 6,000 $ 5,000 $ 5,000 000.08.558.600.31.01 Supplies - Graphics - 718 - - - - 000.08.558.600.31.02 Supplies - Tree Replacement 53 454 3,003 3,000 3,000 3,000 Total Supplies 3,772 4,551 6,781 9,000 8,000 8,000 000.08.558.600.41.00 Prof Svcs - Comp Plan, Tree Ord, TIB, 39,466 103,538 18,484 (21,978) 54,000 54,000 TOD at TIB Sta. 000.08.558.600.41.06 Prof Svcs - SEPA Consultant - 20,650 - - 10,000 10,000 000.08.558.600.41.18 Prof Sacs - Northwest Arena - - 110,000 - - 000.08.558.600.42.00 Communication - Postage for public 38 42 2,986 3,000 3,000 3,000 notices and citizen communication, Newspaper notices for legal notices and annual garage sale 000.08.558.600.43.00 Travel - Parking, meals, mileage for 1,739 974 1,661 2,000 2,000 2,000 seminars and training 000.08.558.600.48.00 R &M - Annual maintenance for ESRI, - 8,132 8,104 3,000 8,135 8,135 copiers, other equipment & repairs 000.08.558.600.49.00 Misc - Printing and other services 8,192 4,056 13,671 9,000 11,000 11,000 000.08.558.600.49.30 Misc - Dues and Subscriptions 1,716 2,902 3,717 7,500 4,500 4,500 000.08.558.600.49.40 Misc - Training 1,812 5,430 543 3,500 8,500 8,500 000.08.558.600.49.53 Misc. - Hearing Examiners 624 (259) 5,000 5,000 - - Total Services 53,586 145,466 54,167 121,022 101,135 101,135 Total Supplies, Services and Other $ 57,359 $ 150,018 $ 60,949 $ 130,022 $ 109,135 $ 109,135 til DEPARTMENT: Comm. Dav. (OO) FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: Code Enforcement FUND NUMBER: O0O POSITION: Director Description The Code Enforcement office works with residents and property owners to resolve non-criminal violations of the Tukwila Municipal Code. Expenditure Summary Community Development - Code Enforcement Expenditures Actua I 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 % Chg 2017-18 % Chg Admin Support Technician 1 15 77,811 51,321 15 79,367 54,542 Personnel Benefits 80,480 83,771 106,592 92,456 144,847 153,039 56.67% 5.66% Supplies 7,639 329 6,345 500 500 500 0.00% 0.00% Sermces 29,598 40,879 34,419 102,083 63,276 63,347 -3&02% 0.11% Expenditure Total $ 347,247 $ 359,524 $ 432,342 Fs 434,574 $ 519,031 $ 533,334 1 19. Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include o cost of living edVVtDl8[t per CUntx8[t agreements. A .5 FTE Administrative Support Tech position was added to the Rental MVUSiOg Licensing program. Community Development - Code Enforcement Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Admin Support Technician 1 15 77,811 51,321 15 79,367 54,542 Extra Labor 5,574 426 5,574 426 O\,ertime 2,786 214 2,786 214 Clothing Allowance - 475 - 475 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for code enforcement proposal, rental, and printing for various programs, travel, and memberships, among others. Community Development- Code Enforcement 92 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.08.524.600.31.01 Supplies - Office & Operating $ 7,639 $ 329 $ 6,345 $ 500 $ 500 $ 500 Total Supplies 7,639 329 6,345 500 500 500 000.08.524.600.41.00 Prof Svcs - Code enforcement initiative 17,410 26,955 22,123 87,000 - - 000.08.524.600.42.00 Communication 2,789 2,881 2,246 1,500 3,000 3,000 000.08.524.600.43.00 Travel - Parking, meals, mileage for 1,128 1,173 623 600 600 600 WACE conferences and misc. 000.08.524.600.45.94 Rental - Equipment Replacement Fund 3,522 4,332 1,231 5,799 183 183 000.08.524.600.45.95 Rental - Equipment Rental 0 & M 3,260 3,473 3,063 2,757 3,566 3,637 000.08.524.600.47.00 Public Utility - Solid Waste Dump Passes 91 - 586 - - - 000.08.524.600.47.28 Utilities - Solid Waste - 911 - - 2,500 2,500 000.08.524.600.49.00 Misc - Conferences, training, membership 1,398 1,154 4,547 4,427 3,427 3,427 dues, misc. 000.08.524.600.49.02 Misc - Abatement Program - - - - 50,000 50,000 Total Services 29,598 40,879 34,419 1 102,083 63,276 63,347 Total Supplies, Servicesand Other $ 37,237 $ 41,209 $ 40,764 1 $ 102,583 $ 63,776 $ 63,847 92 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: Permit Coordination FUND NUMBER: 000 POSITION: Director Description The Permit Coordination Division is responsible for maintaining the permit system and receiving and issuing permits using TRAKiT software. Monthly building activity reports are prepared and forwarded to King County for sales tax and property tax credits. Public information is maintained at the counter for applicants and citizenry. Expenditure Summary Community Development- Permit Coordination Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 260,015 $ 243,475 $ 160,140 $ 266,568 $ 207,126 $ 211,231 - 22.30% 1.98% Personnel Benefits 90,511 100,726 67,268 103,942 102,229 108,023 -1.65% 5.67% Supplies 2,676 2,357 3,489 3,000 3,000 3,000 0.00% 0.00% Services 87,725 96,386 75,791 77,200 87,200 89,200 12.95% 2.29% Expenditure Total $ 440,928 $ 442,945 $ 306,687 $ 450,710 $ 399,554 $ 411,454 1 - 11.35% 2.98% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. One existing Administrative Support Technician was moved into Planning from the Permit Center. Community Development- Permit Coordination Position 2016 2017 2017 Budgeted 2018 2018 Budgeted Description FTE FTE Salaries Benefits FTE Salaries Benefits Permit Coordinator 1 1 $ 93,287 $ 35,267 1 $ 95,152 $ 37,005 Admin Support Technician 3 2 111,992 66,809 2 114,232 70,865 Overtime 1,847 153 1,847 153 Total 4 3 $ 207,126 $ 102,229 3 $ 211,231 $ 108,023 93 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services, rental, travel, and memberships, maintenance and support for TRAKiT, among others. Community Development - Permit Coordination M Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.08.558.500.31.00 Supplies - Office & Operating $ 2,676 $ 2,357 $ 3,489 $ 3,000 $ 3,000 $ 3,000 Total Supplies 2,676 2,357 3,489 3,000 3,000 3,000 000.08.558.500.41.00 Prof Sacs - Microfilming, Courier services 8,844 24,001 5,219 5,000 10,000 5,000 and other services 000.08.558.500.42.00 Communication - - 110 - - - 000.08.558.500.43.00 Travel - Travel, hotel, meals forTRAKiT 2,907 1,913 2,787 3,700 3,700 3,700 conference 000.08.558.500.48.00 R &M - Repair and maintenance services, 44,168 43,116 40,000 40,000 42,000 44,000 TRAKiT maintenance and support 000.08.558.500.49.00 Misc - Memberships, certifications, 354 1,001 2,983 6,500 6,500 6,500 registrations, conferences 000.08.558.500.49.08 Misc - PPI credit card fees (pass through) 31,452 26,354 24,692 22,000 25,000 30,000 Total Services 87,725 96,386 75,791 77,200 87,200 89,200 Total Supplies, Services and Other $ 90,401 $ 98,743 $ 79,280 $ 80,200 $ 90,200 $ 92,200 M DEPARTMENT: Comm. Dev FUND: General RESPONSIBLE MANAGER: (08) DIVISION: Building FUND NUMBER: 000 Jack Pace POSITION: Director Description The mission of the Building division is to ensure building construction conforms to the state -wide building code and companion codes and City ordinances. The focus of the division is the building permit process, plan review process, inspection process, and issuance of Certificates of Occupancy. Expenditure Summary Community Development - Building Division Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 416,129 $ 296,611 $ 439,599 $ 481,764 $ 517,554 $ 527,835 7.43% 1.99% Personnel Benefits 138,988 108,017 200,317 183,463 228,921 241,154 2438% 5.34% Supplies 3,023 8,036 5,174 500 3,500 3,500 600.00% 0.00% Services 39,177 208,786 176,035 206,376 99,051 99,134 - 52.00% 0.08% Expenditure Total $ 597,318 $ 621,449 $ 821,124 $ 872,103 $ 849,025 $ 871,623 -2.65% 2.66% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Communitv Develonment- Buildina Division Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Building Official 1 1 $ 115,645 $ 43,688 1 $ 117,958 $ 45,917 Senior Electrical Inspector 1 1 86,719 35,290 1 88,453 37,164 Senior Plans Examiner 1 1 80,151 32,631 1 81,754 34,311 Combination Inspector 2 2 160,320 83,426 2 163,526 88,239 Plans Examiner 1 1 71,219 30,828 1 72,643 32,465 O\Aartime 3,500 558 3,500 558 Clothing Allowance - 2,500 - 2,500 Department Total 6 6 $ 517,554 $ 228,921 6 $ 527,835 $ 241,154 95 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services, travel related costs, memberships, credit card fees, and repair & maintenance, among others. The abatement program was moved into the Code Enforcement budget. Community Development -Building Division I �� Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.08.558.501.31.00 Supplies - Office & Operating $ 2,694 $ 7,597 $ 4,854 $ 180 $ 3,000 $ 3,000 000.08.558.501.35.00 Small Tools & Equipment - Furniture 328 439 320 320 500 500 Total Supplies 3,023 8,036 5,174 500 3,500 3,500 000.08.558.501.41.00 Prof Svcs - Project Peer Reviews - Reid 1,929 179,163 140,509 140,000 80,000 80,000 Middleton & Sound Inspections & Investigative (pass through) 000.08.558.501.42.00 Communication - Postage - 662 1,065 500 500 500 000.08.558.501.43.00 Travel - Meals, parking for WABO - 195 1,685 1,500 1,500 1,500 meetings and for training 000.08.558.501.45.94 Rental - Equipment Replacement Fund 4,144 3,757 710 3,757 106 106 000.08.558.501.45.95 Rental - Equipment Rental 0 & M 8,157 2,665 7,369 7,369 4,145 4,228 000.08.558.501.48.00 R &M - Misc repairs and maintenance - - 550 550 550 550 000.08.558.501.49.00 Misc - Membership dues, registrations, 1,355 475 1,443 2,000 2,000 2,000 and tuition 000.08.558.501.49.02 Misc - Abatement Program 23,400 19,864 19,294 50,000 - - 000.08.558.501.49.30 Misc - Dues and Subscriptions 80 125 - - 350 350 000.08.558.501.49.40 Misc - Training 113 1,880 31411 700 6,500 6,500 Total Services 1 39,177 208,786 176,035 206,376 95,651 95,734 Total Supplies, Services and Other $ 42,200 $ 216,822 $ 181,209 $ 206,876 $ 99,151 $ 99,234 I �� DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: Recycling Program FUND NUMBER: 000 POSITION: Director Description The Recycling Program objectives are to develop and enhance waste prevention and recycling programs in Tukwila, and to implement activities that work towards meeting local and regional solid waste, resource conservation, and sustainability goals. The program also supports the recycling components of the City's solid waste contract. Program strategies include providing outreach, promotion, education, and technical assistance to businesses, multifamily complexes, and single family residences on recycling and waste prevention, offering special residential recycling events, and supporting other resource conservation projects, such as composting, within the City. The program activities and materials are primarily funded by Washington State and King County grants. The Recycling Program is housed within the Department of Community Development. Expenditure Summary Community Development - Recycling Program Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 10,067 $ 9,693 $ 18,261 $ $ $ 0.00% 0.00% Personnel Benefits 2,970 2,742 2,433 9,332 8,060 3,932 0.00% 0.00% Supplies 9,332 11,579 3,932 4,200 9,000 9,000 11429% 0.00% Services 25,363 24,511 32,591 36,184 37,000 37,000 2.26% 0.00% Expenditure Total $ 47,732 $ 48,526 $ 57,218 $ 40,384 $ 46,000 $ 46,000 13.91% 0.00% Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services, travel related costs, memberships, credit card fees, and repair & maintenance, among others. Community Development - Recycling Program 97 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.08.554.900.31.02 Supplies - Recycling - CPG $ - $ 3,520 $ - $ - $ 2,000 $ 2,000 000.08.554.900.31.04 Supplies - Recycling -KC WRR - Grant 9,332 8,060 3,932 4,200 7,000 7,000 Total Supplies 9,332 11,579 3,932 4,200 9,000 9,000 000.08.554.900.41.02 Prof Svcs - Recycling -CPG - Grant 15,034 9,871 1,061 10,413 5,000 5,000 000.08.554.900.41.04 Prof Svcs - Recycling -KC WRR - Grant 5,952 10,449 25,978 21,271 25,000 25,000 000.08.554.900.42.04 Communications - Recycling - KC WRR - 471 - - - - 000.08.554.900.44.04 Advertising - Recycling -KC WRR 363 411 3,500 3,500 000.08.554.900.49.02 Misc. - Recycling - CPG - 1,022 - - - - 000.08.554.900.49.04 Misc. - Recycling -KC WRR 4,015 2,287 2,052 1,000 7,000 7,000 Total Services 25,363 24,511 32,591 36,184 37,000 37,000 Total Supplies, Services and Other $ 34,695 $ 36,090 $ 36,523 $ 40,384 $ 46,000 $ 46,000 97 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace DIVISION: TDM Program FUND NUMBER: 000 POSITION: Director Description The Transportation Demand Management (TDM) Program encompasses various state and federally mandated congestion mitigation programs (such as the Commute Trip Reduction (CTR) program mandated by the state) and grants (e.g. CMAQ and RMG grants). The goals of the program are to increase non -drive alone travel (NDAT) and reduce vehicle miles traveled (VMT), resulting in improved air quality and reduced greenhouse gas emissions. Program strategies include outreach, education /training, and transportation planning to improve transportation options in the city and region and increase multi -modal use by those who live, work, and spend time in Tukwila. The TDM Program is housed within the Department of Community Development. Expenditure Summary Community Development -TDM Program Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 % Chg Salaries & Wages $ 30,047 $ 29,493 $ 114,701 $ 158,728 $ 116,546 $ 91,594 - 26.58% - 21.41% Personnel Benefits 5,235 5,421 14,532 4,319 42,223 37,361 877.61% - 11.52% Supplies - - 1,034 2,500 4,000 2,000 60.00% - 50.00% Services 1,365 6,605 77,402 80,500 75,000 10,500 -6M% - 86.00% Intergovt. Services &Taxes 15,256 11,264 10,044 15,000 8,000 1,000 - 46.67% - 87.50% Expenditure Total $ 51,903 $ 52,783 $ 217,714 $ 261,047 $ 245,769 $ 142,455 - 5.85% -42.04% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Community Development - TDM Progam Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits TDM Coordinator 2.25 2.25 $ 116,546 $ 42,223 1.75 $ 91,594 $ 37,361 Total TDM 2.25 2.25 $ 116,546 $ 42,223 1.75 $ 91,594 $ 37,361 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services, travel related costs, memberships, credit card fees, and repair & maintenance, among others. Community Development- TDM Program Account Number Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 000.08.554.910.31.01 Supplies - Operating $ - $ - $ 1,034 $ 2,500 $ 4,000 $ 2,000 Total Supplies - 1,034 2,500 4,000 2,000 000.08.554.910.41.07 Prof Svcs - Misc Prof Svcs 000.08.554.910.43.07 Travel - Parking, meals, mileage for seminars and training 000.08.554.910.49.07 Misc.- - 770 595 3,821 800 1,984 33,498 5,536 38,369 33,500 5,500 41,500 53,000 5,500 16,500 1,500 5,500 3,500 Total Services 1,365 6,605 77,402 80,500 75,000 10,500 000.08.554.910.51.00 Intergovem mental - Metro CTR Program 15,256 11,264 10,044 15,000 8,000 1,000 Total Intergovernmental 1 15,256 11,264 10,044 15,000 8,000 1,000 Total Supplies, Services and Other 1 $ 16,621 $ 17,869 $ 88,481 $ 98,000 $ 87,000 $ 13,500 100 Community Affairs and Parks Committee Minutes .......................................................... ............................... September26, 2016 C. Update on Park Watch Pilot Program Staff updated the Committee on the Park Watch Pilot Program, which was started in 2015. Three "See you in the Park" events were held in summer 2016. Duwamish Park was selected to host the next step in the program, which was a community gathering held on Wednesday, September 21, 2016. Staff also noted that the Buddhist Center management have decided to defer a decision on a partnership to provide play space on S. 146t" St. to 2017. INFORMATION ONLY. D. Proposed 2017 -2018 Biennial Budget: Community Develonment and 'Munici Pursuant to the process requested by Council earlier this year,,sections of the proposed 2017- 2018 budget are being presented to standing Council Committees prior to moving forward through the full Council review process. Staff presented proposed 20172018 budgets for the following departments and divisions: Department of Community Development The DCD Budget proposes an increase of 4.14% for 2017 and a decrease of 0.60 %for 2018 and includes increases relating to COLA, PERS, healthcare, and workers compensation as well as reallocations in services and supplies.A0.5 FTE increase is proposed for 2017 and then removed in 2018. The Committee asked clarifying questions and did not propose any changes at this time. Councilmember McLeod suggested providing a footnote to describe what is included in the Miscellaneous category under Supplies. Municipal Court The Municipal Court Budget proposes an increase of 12.39% for 2017 and a decrease of 0.92% for 2018, including increases relating to COLA, PERS, healthcare, and works comp. The Court is requesting the addition of a 0.75 Administrative Support Technician to address staffing deficiencies and increased workload. Other changes relate to supplies, communications, and capital.. The Committee did not propose any changes at this time but forwarded the proposal on to the Committee of the Whole for continued discussion. COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE WHOLE. III. MISCELLANEO The Community Affairs and Parks Committee Meeting adjourned at 6:43 p.m. Next meeting: Monday, October 10, 2016 Committee Chair Approval Minutes by LH 101