HomeMy WebLinkAboutCOW 2016-10-10 Item 3E.3 - Budget Review - 2017-2018 Biennial Budget: Municipal Court51 MW
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10/10/16 VC
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ITEMNO.
3.E. (3)
103
ISTAFF SPONSOR: VICKY CARLSEN
ORIGINAL_ AGENDA DATE: 10/10/16
AGENDA ITEM TrriE Court 2017-2018 Proposed Budget
CATEGORY Z Discussion
Mt
,g Date 10110116
F-1 Motion
Mt g Date
❑ Resolution
Mi g Date
❑ Ordinance
Mt g Date
❑ Bid Award
Mi g Date
❑ Public Hearing
Mt Date
❑ Other
Mig Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD Z Finance ❑ Fire [:] TS ❑ P&R [:] Police ❑ PWI
SPONSOR'S Council is being asked to review the Court 2017-2018 proposed budget. If no changes are
SUMMARY requested, Council consensus will be requested to move the 2017-2018 proposed budget
forward to the final budget package for approval in November.
REVIEWED BY ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/26/16 commn-= CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE For Information Only; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/10/16
MTG. DATE
ATTACHMENTS
10/10/16
Informational Memorandum dated 9/21/16
Draft Court 2017-2018 Proposed Budget
Minutes from the Community Affairs and Parks Committee meeting 9/26/16
103
104
City of Tukwila
Allan Ekberg, Mayor
TO:
Community Affairs & Parks Committee
FROM:
Peggy McCarthy, Finance Director
BY:
Vicky Carlsen, Deputy Finance Director
DATE:
September 21, 2016
SUBJECT:
Court 2017-2018 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance and Safety Committee, Council
Committees will be reviewing budget sections prior to review by the full Council. The Court
section of the budget is ready for review by the Community Affairs and Parks Committee.
BACKGROUND
The primary function of the Municipal Court—under the jurisdiction of the appointed Judge—is
to provide a forum by which infractions and misdemeanor/gross misdemeanor criminal offenses
may be resolved. The Court handles all ordinance/statutory violations, petitions for Domestic
Violence/Anti-harassment Orders, and traffic infractions occurring within the Tukwila City limits.
The objective is to make our City a better place to live through responsible and impartial
administration of the laws designed to protect the public, while safeguarding the rights of
individual citizens.
DISCUSSION
The proposed budget for the Court has increased 12.39% for 2017 and decreased by 0.92% for
2018. The following will summarize the proposed changes to the Court.
Changes from 2015-2016 Budget
• COLA increases were applied to salaries, and benefits were adjusted to account for
changes in healthcare and retirement.
• COLA 2% increase each year
• PERS retirement rate set at 12.83% each year
• Healthcare 8% increase each year
• Workers compensation 10% increase each year
• A 0.75 Admin Support Technician has been added. The proposed budget adds a .75
FTE to the Municipal Court budget to address staffing deficiencies created from an
increase in hearings, more stringent DUI supervision requirements and increases in
domestic violence jurisdiction. At the same time, as a part of the City's effort to reduce
speeding in residential neighborhoods, the additional traffic patrols are resulting in a
higher number of tickets being written. It is expected that much of the revenue
associated with these tickets will offset the additional funds needed to provide the
needed staffing to the Tukwila Municipal Court, which, according to comparable filings, is
understaffed.
• Supplies were decreased to remove the one-time cost associated with a new efiling
system implemented in 2016.
• Several changes were made to this category. Interpreters line was reduced $13,000 to
reflect actual usage. Court security line was increased due to contractual obligations.
$13,600 was added to Communications specific to 2017. This is a one-time cost to pay
for a phone system upgrade. Other line items had minor changes.
• Capital of $25,000 for each year was added for OCourt upgrades. This increase is
specific to the 2017-2018 biennium and will be removed in 2019. 105
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Staff recommends that the Community Affairs and Parks Committee forward this section of the
budget on to the Committee of the Whole for review. If there are no recommended changes,
Council consensus will be requested to move this departmental budget forward to the final
budget package in October.
ATTACHMENTS
Draft Court 2017 -2018 Proposed Budget
106
Court
Municipal Court
Judge
(.85)
Court Administrator
(1)
Judicial Support Judicial Support
Coordinator Coordinator Probation Officer
(Lead) (Baliff) (1)
(1) j k (1)
Judicial Support
Associate 11
(2.75)
Judicial Support
Associate 1
(.5)
Jail Alternative
Specialist
(.75)
Judicial Support
Associate 11
(1)
107
DEPARTMENT: Court (09)
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Kimberly Walden POSITION: Judge
Description:
The primary function of the Municipal Court —under the jurisdiction of the appointed Judge —is to provide
a forum by which infractions and misdemeanor /gross misdemeanor criminal offenses may be resolved.
The Court handles all ordinance /statutory violations, petitions for Domestic Violence /Anti- harassment
Orders, and traffic infractions occurring within the Tukwila City limits. The objective is to make our City
a better place to live through responsible and impartial administration of the laws designed to protect the
public, while safeguarding the rights of individual citizens.
2015 -2016 Accomplishments
♦ Participated and supported state court efforts to develop a statewide case management system.
Strategic Goal 4.
♦ Implementation of OCourt for case setting and court forms, as well as Laserfiche for electronic court
files. This implementation creates opportunities to reduce court expenditures and improve services.
Strategic Goal 4.
♦ Rewrote the curriculum for the Washington State Probation Academy. Strategic Goal 4.
♦ Improved and expanded Probation Services: Provided Probation and Jail Alternative Services to
SeaTac Municipal Court; Retooled and expanded Jail Alternative Program. Strategic Goal 2.
♦ Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2.
♦ Expanded community connections by hosting 3 Junior Achievement sessions as part of Our Courts
For Kids program (C4K), school collaboration efforts, and mock trials. Strategic Goal 2.
2017 -2018 Outcome Goals
♦ Continued participation and support of state court efforts to develop a statewide case management
system. Strategic Goal 4.
♦ Continued collaboration with Renton and SeaTac Municipal Courts to expand use of technology for
the improvement of court services in an effort to decrease court expenditures: Improve Calendar
Setting; Online forms (including multiple languages); Scanning; Self- scheduling for traffic hearings.
Strategic Goal 4.
♦ Work with the CLJ in King County to create a countywide relicensing program. Strategic Goal 4.
♦ Continue to provide input to the Executive Branch in preparation for compliance with Supreme Court
Indigent Defense Standards for Criminal Offender Cases: Post Filing Diversion Programs; Improved
notification to Public Defenders for assigned cases. Strategic Goal 5.
♦ Continue to improve and expand Probation Services: Provide Probation and Jail Alternative;
Services to SeaTac Court; Retool and expand Jail Alternative Program. Strategic Goal 2.
♦ Continue to focus on Court's Succession Plan to include participation in State and Local training
opportunities. Strategic Goal 2.
♦ Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2.
♦ Increase joint meetings with Police Department, Prosecutor and Public Defender to enhance
communication, and improve court services. Strategic Goal 2.
♦ Expand community connections to include Courts For Kids (C4K), school collaboration efforts, mock
trials, and Faith Based Summit on Domestic Violence. Strategic Goal 2.
WIN
2017 -2018 Indicators of Success
• Full implementation of OCourt and electronic document storage (Laserfiche) resulting in more
efficient caseflow management.
• Streamlined and uniformed processes and forms which assists in creating consistency with
neighboring courts, which results in increased compliance with court orders.
♦ Enhanced collaboration between court, public defender, prosecutor and police for continued
improved efficiencies between all parties.
♦ Improved court participation in citywide community outreach efforts.
Court - Performance Measures
I
2014
Actual
2015
Actual
2016
Estimated
2017
Projection
2018
Projection
Charges filed
4,110
5,000
6,000
7,000
7,325
Criminal hearings held
13,330
13,000
14,000
14,500
16,000
Traffic hearings held
2,400
3,150
4,400
5,500
6,000
City revenues collected
3211950
235,000
300,000
350,000
400,000
I
Budget Change Discussion:
Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement. Additionally, a .75 Admin Support Technician was added to
the 2017 -2018 budget.
Supplies. Supplies were adjusted down to remove the one -time cost associated with a new efiling
system implemented in 2016.
Services. Several changes were made to this category. Interpreters line was reduced $13,000 to reflect
actual usage. Court security line was increased due to contractual obligations. $13,600 was added to
Communications specific to 2017. This is a one -time cost to pay for a phone system upgrade. Other line
items had minor changes.
Capital. A capital budget of $25,000 for each year was added for Ocourt upgrades. This increase is
specific to the biennium and will be removed in 2019.
Expenditure Summary
Court
Expenditures By Type
Actual
2014
2015
Projected
2016
2016
Budget
2017
2018
2016.17
%Chg
2017 -18
%Chg
Salaries & Wages
$ 695,879 $
708,248
$ 718,163
$ 713,196 $
765,153 $
777,647
7.29%
1.63%
Personnel Benefits
252,640
269,361
294,887
283,777
336,746
353,456
18.67%
4.96%
Supplies
14,494
16,636
15,295
16,708
14,283
14,283
- 14.51%
0.00%
Services
127,368
129,536
137,911
149,993
166,620
150,420
11.09%
- 9.72%
Intergovt. Svcs & Taxes
1
2
5
5
5
5
0.00%
0.00%
Capital Outlays
-
70,275
-
-
25,000
-
0.00%
0.00%
De pa rtm e nt Tota I
$ 1,090,382 $
1,194,059
$ 1,166,262
1 $ 1,163,679 $
1,307,807 $
1,295,810
12.39%
-0.92%
110
Expenditure Detail - Salaries and Benefits
M) Salaries are based on ootuo| costs for existing positions and include a ouet of living adjustment per
contractual agreements.
Position
Description
2016
FTE
2017
IFTE
2017 Budgeted
Salaries Benefits
2018
FTE
2018 Budgeted
Salaries Benefits
Municipal Court Judge
0.64
0.64
$ 98,712 $ 28,425
0.64
$ 98,712 $ 28,449
Court Administrator
0.75
O75
90,260 33,538
0.75
92,065 35,209
Admin Support Coordinator
1
1
67,983 25,855
1
69,342 27,133
Bailiff Court
1
1
66,609 33,894
1
67,942 35,832
Admin Support Technician
2
2.75
153,334 87,920
2.75
156,401 93,180
Admin Support Assistant
O50
0.50
27,155 5,729
0.50
27,698 5,869
Extra Labor
1,858 142
1,858 142
Overtime
3,731 285 1
3,731 285
Total Administration
5.89 i
6.64
1 $509,642 $215,789 1
6.64
, $517,749 $226,099
Court - Probation
Position
2016
2017
2017 Budgeted
2018
2018 Budgeted
Description
FTE
FTE
Salaries Benefits
FTE
Salaries Benefits
Court Administrator
0.25
0.25
29,788 11,182
0.25
30,384 11,728
Probation Officer
1
1
93,263 42,315
1
95,128 44,631
Admin Support Technician
1
1
49,493 33,736
1
50,483 35,872
Admin Support Specialist
0.75
0.75
46,811 24,001
0.75
47,747 25,394
Extra Labor
2,322 178
2,322 178
Overtime
930 70
930 70
Total Probation
3.21
3.21
$255,511 $120,957
3.21
$259,898 $127,356
ill
Expenditure Detail - Supplies, Services and Other
Supplies include miscellaneous office supplies. Services include pro tem judges, pro tem judge review,
interpreters, court security, travel, memberships, training, and juror fees, among others.
Court - Administration
112
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.09.512.500.31.00 Supplies - Office
$ 11,652
$ 10,100
$ 11,068
$ 13,078
$ 10,528
$ 10,528
000.09.512.500.35.00 Supplies - Small Tools & Minor Equipment
-
2,932
-
-
-
-
000.09.523.300.31.00 Supplies - Office and Operating
2,842
3,605
4,227
3,630
3,755
3,755
Total Supplies
14,494
16,636
15,295
16,708
14,283
14,283
000.09.512.500.41.01 Prof Svcs -Pro Tern Judges
11,580
10,800
11,307
12,000
12,000
12,000
000.09.512.500.41.03 Prof Svcs - Interpreters
39,668
36,881
47,134
52,000
39,000
39,000
000.09.512.500.42.00 Communication - Postage, delivery
2,585
5,446
3,193
5,300
18,900
8,300
service, shipping, and KC I -Net Charges
000.09.512.500.43.00 Travel - Meals, parking, training -St Court
4,136
3,126
3,057
3,500
6,000
3,500
Conf, Regional Trng, Team Trng /Retreat
000.09.512.500.45.00 Rental - Operating rentals and leases
2,094
2,087
1,779
1,558
2,000
2,000
000.09.512.500.48.00 R &M -Annual maintenance costs of JIS
294
294
521
3,000
2,000
2,000
System printer, in -court Fax, Misc. equip.
000.09.512.500.49.00 Misc -Annual memberships, DMCJA,
8,821
12,669
4,351
8,320
10,620
8,320
DMCMA, NACM, New employee /Bailiff
trng, regional trng, Registration - annual
training through DMCMA, DMCJA, Line
Staff Conf.
000.09.512.500.49.01 Misc - Printing
6,262
3,760
7,869
6,000
2,000
2,000
000.09.512.500.49.04 Misc -Witness & Juror fees
933
2,522
2,389
2,000
6,000
6,000
000.09.512.500.49.08 Misc - credit card fees
1,465
2,110
1,970
1,500
2,200
2,200
000. 09.523.300.41. 00 Prof Svcs - NW Recovery Centers
5,655
996
3,163
5,000
5,000
5,000
000.09.523.300.41.01 Prof Svcs - Pro Tem Judges - Review
-
-
1,000
1,000
1,000
1,000
Calendar, Probation Cases
000.09.523.300.41.03 Prof Svcs - Interpreters for probation
-
-
480
1,000
1,000
1,000
appts, Public Defender screening, Jail Alt.
Prog.
000.09.523.300.41.04 Prof Sacs - Court Security
38,826
41,519
45,107
40,500
47,000
49,200
000.09.523.300.42.00 Communication - Postage, fax, and on-
1,303
1,331
1,685
2,000
5,250
2,250
line usage
000.09.523.300.43.00 Travel - Meals, parking, training for
2,455
3,612
1,181
2,715
4,000
4,000
Probation Dept.
000.09.523.300.48.00 R &M - Annual maintenance costs for
-
-
300
300
300
300
equipment in Probation Office
000.09.523.300.49.00 Misc - Registration for conferences and
52
300
200
250
300
300
regional training
000.09.523.300.49.01 Misc - Annual memberships
365
365
190
550
550
550
000.09.523.300.49.02 Misc - Training
875
1,717
1,036
1,500
1,500
1,500
Total Services
127,368
129,536
137,911
149,993
166,620
150,420
Intergovernmental
000.09.512.500.53.00 Taxes & Assmnts - Excise tax
1
2
5
5
5
5
Total Intergovernmental
1
2
5
5
5
5
Other
000.09.594.120.64.00 Capital - Machinery and Equipment
70,275
25,000
Total Other
70,275
-
25,000
-
Total Supplies, Services and Other
$141,863
$ 216,449
$153,212
$166,706
$ 205,908
$164,708
112
Court - Probation'
113
Actual
Projected
Budget
Account Number
2014
2015
2016
2016
2017
2018
000.09.523.300.31.00 Supplies -Office and Operating
$ 2,842 $
3,605
$ 4,227
$ 3,630
$ 3,755
$ 3,755
Total Supplies
2,842
3,605
4,227
3,630
3,755
3,755
000.09.523.300.41.00 Prof Svcs - NW Recovery Centers
5,655
996
3,163
5,000
5,000
5,000
000.09.523.300.41.01 Prof Svcs -Pro Tem Judges - Review
-
-
1,000
1,000
1,000
1,000
Calendar Probation Cases
000.09.523.300.41.03 Prof Svcs - Interpreters for probation
appts, Public Defender screening, Jail Alt.
-
-
480
1,000
1,000
1,000
Prog.
000.09.523.300.41.04 Prof Svcs - Court Security
38,826
41,519
45,107
40,500
47,000
49,200
000.09.523.300.42.00 Communication - Postage, fax, and on-
1,303
1,331
1,685
2,000
5,250
2,250
line usage
000.09.523.300.43.00 Travel - Meals, parking, training for
2,455
3,612
1,181
2,715
4,000
4,000
Probation Dept.
000. 09.523.300.48. 00 R &M -Annual maintenance costs for
-
-
300
300
300
300
equipment in Probation Office
000.09.523.300.49.00 Misc - Registration for conferences and
52
300
200
250
300
300
regional training
000.09.523.300.49.01 Misc - Annual memberships
365
365
190
550
550
550
000.09.523.300.49.02 Misc - Training
875
1,717
1,036
1,500
1,500
1,500
Total Services
49,531
49,840
54,342
54,815
65,900
65,100
Total Supplies and Services
$ 52,373 $
53,445
$ 58,569
$ 58,445
$ 69,655
$ 68,855
113
114
Community Affairs and Parks Committee Minutes .......................................................... ............................... September26, 2016
C. Update on Park Watch Pilot Program
Staff updated the Committee on the Park Watch Pilot Program, which was started in 2015.
Three "See you in the Park" events were held in summer 2016. Duwamish Park was selected to
host the next step in the program, which was a community gathering held on Wednesday,
September 21, 2016. Staff also noted that the Buddhist Center management have decided to
defer a decision on a partnership to provide play space on S. 146t" St. to 2017. INFORMATION
ONLY.
D. Proposed 2017 -2018 Biennial Budget: Community Develonment and 'Munici
Pursuant to the process requested by Council earlier this year,,sections of the proposed 2017-
2018 budget are being presented to standing Council Committees prior to moving forward
through the full Council review process. Staff presented proposed 20172018 budgets for the
following departments and divisions:
Department of Community Development
The DCD Budget proposes an increase of 4.14% for 2017 a
includes increases relating to COLA, PERS, healthcare, ar
reallocations in services and supplies.A0.5 FTE increase is
in 2018. The Committee asked clarifying questions and c
time. Councilmember McLeod suggested providing fool
the Miscellaneous category under Supplies.
a decrease of 0.60% for 2018 and
vorkers compensation as well as
posed for 2017 and then removed
not propose any changes at this
to to describe what is included in
Municipal Court
The Municipal Court Budget proposes an increase of 12.39% for 2017 and a decrease of 0.92%
for 2018, including increases relating to COLA, PERS, healthcare, and works comp. The Court is
requesting the addition of a 0.75 Administrative Support Technician to address staffing
deficiencies and increased workload. Other changes relate to supplies, communications, and
capital.. The Committee did not propose any changes at this time but forwarded the proposal
on to the Committee of the Whole for continued discussion.
COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 10, 2016 COMMITTEE OF THE
WHOLE.
III. MISCELLANEO
The Community Affairs and Parks Committee Meeting adjourned at 6:43 p.m.
Next meeting: Monday, October 10, 2016
Committee Chair Approval
Minutes by LH
115