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Home My WebLink AboutCOW 2016-10-10 Item 3E.8 - Budget Review - 2017-2018 Biennial Budget: Public Safety Plan Fund and City Facilities FundCO uNcm AGENDA SYNOPSIS U0 Meelinga.Date Pe pared by Ma or's C iv . ew 10/10/16 VC ,review ❑ Ordinance M1 g Dale ❑ Bid Award Mi g Date [:] Public Heaping M1 g Dat e F-1 t1ger Mtg Date SPONSOR ❑ Council ❑ Mayor [1.1-IR ❑ DCD Z Finance [:] -Fire ❑ TS ❑ P&R E] Police EIPWI' SPONSOR'S Council is being asked to review the Public Safety Plan and City Facilities Funds 2017-2018 SLJMM,\Izy proposed budget. If no changes are requested, Council consensus will be requested to move the 2017-2018 proposed budget forward to the final budget package for approval in November. Ri,',vu-;Wj,'1i) i3y ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 1014/16 COMMIT 'TEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance COMm"'T"I", For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE Ext,ENDITUM,; RI Quiiu,,"i) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/10/16 ITEM INFORMATION ITEM NO. 3.E. (8) ISTAFF SPONSOR: VICKY CARLSEN �Oltl(',INAI.A(,,I;Ni),\DA-1'1-,: 10/10/16 AGI-,'.NI)A ITEM Tn'j.j.,'. Review Public Safety Plan and City Facilities Funds 2017-2018 Proposed Budget CATEGORY Z Discussion Alt g Date 10110116 ❑ Motion Alt g Dale ❑ Resolution AIg Date ❑ Ordinance M1 g Dale ❑ Bid Award Mi g Date [:] Public Heaping M1 g Dat e F-1 t1ger Mtg Date SPONSOR ❑ Council ❑ Mayor [1.1-IR ❑ DCD Z Finance [:] -Fire ❑ TS ❑ P&R E] Police EIPWI' SPONSOR'S Council is being asked to review the Public Safety Plan and City Facilities Funds 2017-2018 SLJMM,\Izy proposed budget. If no changes are requested, Council consensus will be requested to move the 2017-2018 proposed budget forward to the final budget package for approval in November. Ri,',vu-;Wj,'1i) i3y ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte F-1 Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 1014/16 COMMIT 'TEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance COMm"'T"I", For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE Ext,ENDITUM,; RI Quiiu,,"i) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/10/16 MTG. DATE ATTACHMENTS 10/10/16 Informational Memorandum dated 9/28/16 Draft Public Safety Plan and City Facilities Funds 2017 - 2018 Proposed Budget CIP Pages Minutes from the Finance and Safety Committee meeting 10/4/16 (Unavailable) 209 210 City of Tukwila Allan Ekberg, Mayor TO: Finance 8& Safety Committee FR[)/N: Peggy McCarthy, Finance Director BY: Vicky CarUsem"Depmty Finance Director DATE: September 28, 2016 SUBJECT: Public Safety Plan and City Facilities Funds 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees are reviewing budget sections prior to review by the full Council. The Finance section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The City has created two new funds associated with the Public Safety Plan. The Public Safety Plan fund will be used to account for all costs associated with the new Justice Center and reconstruction Of fire stations. Projects in this fund will be funded by voter-approved debt. The City Facilities fund will he used iO account for costs associated with major [8CODGt[UctiDO[fCity facilities including the Public Works shops facility. Projects in this fund will be funded by LTGO Or other non-voted debt options. Debt will be repaid bV half by the general fund and half bVthe utility funds. These funds will be necessary if voters approve the proposed bond measure in November 2016. If the measure is not approved, it is expected that the City shall amend the budget in early 2O17tO reflect the changes associated with the loss. DISCUSSION Public Safety Plan Fund., The proposed budget for the Public Safety Plan fund included proceeds from voter-approved debt proceeds received in January 2017 as well as mitigation fees from the Tukwila South 8A[88nl8Dt. Costs accounted for in this fund would be for the Justice Center as well as fire stations and fire equipment outlined in the Plan. City Facilities /unCt Funding for project gxpeOdituresintheCitvFaoi|ideSfundino|udaLTGObOndpn}ceedsin2O|7 to purchase land for the Public Works Shops facility and either LTGO or 63-20 financing to fund the construction of the facility. For conservative budgedng', the proposed budget shows the construction funded byLTGObonds. Council can choose the funding mechanism for construction iO2O17. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on |O the Committee of the Whole for review. |f there are OO recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package inNovember. ATTACHMENTS Draft Public Safety Plan and City Facilities Funds 2O17-2O18 Proposed Budgets |or 212 DEPARTMENT: N/A FUND: Public Safety Plan Fund FUND NUMBER: 305 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description: The Public Safety Plan fund is used to construct a new Justice Center, which will house the Police department and Court and reconstruct fire stations. Projects in this fund are paid for with voter - approved debt. Revenue and Expenditure Summary Public Safety Plan 213 2014 2015 2016 2016 2017 2018 2016 -17 2017 -18 Actual Actual Projected Budget Budget Budget %Change %Change Tukwila South Mitigation $ $ $ $ $ 500,000 $ 300,000 0.00% - 40.00% Bond Proceeds 23,343,000 0.00% 0.00% Total Revenue 23,843,000 300,000 0.00% - 98.74% Expenditures Justice Center 6,300,000 2,157,000 0.00% - 6536% Fire Station 51 6,150,000 5,296,000 0.00% - 13.89% Fire Station 52 653,000 672,000 0.00% 2.91% Fire Equipment 624,000 24,000 0.00% - 96.15% Total Capital Projects 13,727,000 8,149,000 0.00% - 40.64% Transfer for Fire Apparatus 460,000 1,450,000 0.00% 215.22% Total Expenditures 14,187,000 9,599,000 0.00% - 32.34% Beginning Fund Balance - 9,656,000 0.00% 0.00% Change in Fund Balance 9,656,000 (9,299,000) 0.00% - 196.30% Ending Fund Balance $ $ $ $ $ 9,656,000 $ 357,000 0.00% - 96.30% 213 Expenditure Detail — Services and Capital Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to Public Safety Plan. Public Safe Plan 214 2014 2015 2016 2016 2017 2018 Account Number Actual Actual Projected Budget Budget Budget 305.98.594.180.41.00 Prof S\cs - Design for Justice Center $ $ $ $ $ 300,000 $ 2,157,000 305.98.594.220.41.00 Prof S\cs - Design for Fire Stations 2,288,000 1,314,000 Total Services 2,588,000 3,471,000 305.98.594.180.61.00 Capital - Land for Justice Center 6,000,000 - 305.98.594.220.61.00 Capital - Land Fire Station 653,000 - 305.00.594.220.64.00 Capital - Fire equipment 624,000 24,000 305.98.594.220.65.00 Capital - Construction of Justice Center 3,862,000 4,654,000 Total Other 11,139,000 4,678,000 Total Supplies, Services and Other $ $ $ $ $13,727,000 $ 8,149,000 214 DEPARTMENT: N/A FUND: City Facilities Fund FUND NUMBER: 306 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description: The City Facilities fund is used for new construction or major reconstruction of city facilities. Revenue and Expenditure Summary City Facilities 2014 2015 Actual Actual 2016 Projected 2016 2017 2018 Budget Budget Budget 2016 -17 2017 -18 %Change %Change Re\enue Bond Proceeds $ $ $ $ $ 6,150,000 $ 23,343,000 0.00% 279.56% Total Revenue 6,150,000 23,343,000 0.00% 279.56% Expenditures Capital Projects Public Works Shops 6,150,000 2,302,000 0.00% - 62.57% Total Capital Projects 6,150,000 2,302,000 0.00% - 62.57% Total Expenditures 6,150,000 2,302,000 0.00% - 62.57% Beginning Fund Balance Change in Fund Balance - - - 21,041,000 0.00% 0.00% 0.00% 0.00% Ending Fund Balance $ $ $ $ $ - $ 21,041,000 0.00%0.00% 215 Expenditure Detail —Services and Capital Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to City Facilities. City Facilities Account Number 2014 2015 Actual Actual 2016 Projected 2016 2017 2018 Budget Budget Budget 306.98,594.180.41.00 Prof Smcs -Design for PW Shops $ $ $ $ $ 150,000 $ 2,302,000 Total Services 150,000 2,302,000 306.98.594.180.61.00 Capital - Land PW Shops 6,000,000 - Total Other 6,000,000 Total Supplies, Services and Other $ $ $ $ $ 6,150,000 $ 2,302,000 216 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017 -2022 PUBLIC SAFETY PLAN 305 Fund CIP Page # PROJECT TITLE 2017 2018 2019 2020 2021 2022 * *Other After Six TOTAL Sources Years 54 Justice Center 6,300 2,157 20,172 0 0 0 28,629 28,629 0 55 Relocate Fire Station 51 * 6,150 5,296 0 0 0 0 11,446 14,646 (3,718) 56 Replace Fire Station 52 * 653 672 4,332 0 0 0 5,657 5,657 (3,150) 57 Replace Fire Station 54 0 0 862 957 5,510 0 7,329 6,471 0 58 Fire Apparatus & Equipment 1,084 1,474 3,276 1,309 2,104 2,349 11,596 11,067 18,336 Grand Total 14,187 9,599 28,642 2,266 7,614 2,349 64,657 66,470 11,468 * Fire Impact Fee List Projects (fees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. Fire Impact Fees effective January 1, 2009, Ordinance 2365. Changes from 2015 to 2017 CIP: Changed /Added Added new 305 Fund for Public Safety Plan 54 Added Justice Center 56 Replace Fire Station 52 57 Replace Fire Station 54 58 Fire Apparatus & Equipment Deleted New Engine for FS 54, purchased in 2014. New Aid Car for Relocated FS 51, included with Fire Life /Safety Equipment 2017 - 2022 Capital Improvement Program 53 9/28/2016 217 CITY OFTUKNHLA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Justice Center Project No. 91630501 ��oe|pT�N� Aopa�of�eChy� Public Go��an.bui�aJumbcaCen�r�x�e Police Dapa�ne�and Munic�a| ' Court to ensure the continuity and improvement of City services. JUSTIFICATION: A|mm�eUQ�buildings have xtm�ura|and seismic conoemsfor public aa��.Existing fa�|i1ieeare |uuo�d ' � throughout the City and could be consolidated for better function, use of space, and service to our citizens. STATUS: New Project for 2U17'2O22. MA|NT.|08PACT: Improves public safety and efficiency for City operations. COMMENT: Public Safety Plan will be paid by voter-approved debt. FINANCIAL Through Estimated EXPENSES Design 300 2,157 2,457 Const. Mgmt. 2,650 2,650 Construction 17,522 17,522 FUND SOURCES Public Safety Bond 6,071 22,558 28,629 Mitigation 0 Proposed Grant 0 2017 ono2 Capital Improvement Program 54 PROJECT: DESCRIPTION: JUSTIFICATION STATUS: MAINT. IMPACT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 Relocate Fire Station 51 Project No. 90830402 Construct 15,000 sf Fire Station 51 with 5,000 sf designated from additional growth Fire Station 51 will be relocated as the existing facility is in the floodplain and seismically unsound. Expected growth in Tukwila South led to the donation of land for the new station as part of the Tukwila South Development Agreement. A site has been identified and there has been an exchange of the property deed. Project is on Fire Impact Fee list for $2 million with a 90% private /10% public split. Revenue shown in 2017 COMMENT: through 2031 is from the Tukwila South Development Agreement #14 -065 for fire impact fees and was approved by Council on 6/2/14. FINANCIAL Through Estimated (in $000'c) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 51 1,646 1,697 Land (R/W) 710 710 Const. Mgmt. 642 642 1,284 Construction 3,862 4,654 8,516 TOTAL EXPENSES 1 761 1 01 6,150 1 5,296 1 01 01 01 01 0 1 12,207 FUND SOURCES Public Safety Bond 11,446 11,446 Land Donation /Sale 710 1,000 1,710 Tukwila South 500 300 300 300 300 300 2,750 4,750 Fire Impact Fees 51 51 Fire Impact Fees Expected 50 50 50 50 968 1,168 City Oper. Revenue 0 0 (5,796) 4,996 (1,350) (350) (350) (350) (3,718) (6,918) TOTAL SOURCES 761 01 6,150 1 5,296 1 01 01 01 01 01 12,207 2017 - 2022 Capital Improvement Program 55 219 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Replace Fire Station 62 Project No. 90830405 As �p�ceF�oG��on52afte eva|uadonof need based onn�ocadon D��n1pTx�N� ' � nf Fire Station 51. The existing Fire Station 52 is too small to house needed fire apparatus and equipment and is also seismically JUSTIFICATION: unsound. |n order to continue Vo provide fast response times, high quality service, and meet compliance with state law, Fire Station 52 must bereplaced. STATUS: Fire Station 52 has been added Vo the City's Public Safety Plan. MA|NT.|MPAoT: COMMENT: Project is on Fire Impact Fee list for $3.5 million with a 90%/10% split for $3.15 million total. FINANCIAL Through Estimated //"*nmr~i xnie nnin 2u17 2u1x onin ooun 2n21 2u22 nFYown Toru/ EXPENSES S 156 Design 672 672 Land (R/W) 653 653 Const. Mgmt. 758 758 Construction 3,574 3,574 TOTALEXPENSES 01 01 653 1 672 1 4,332 1 01 01 01 01 6,657 FUND SOURCES Awarded Grant 0 Public Safety Bond 1,325 4,332 5,657 Fire Impact Fees 0 Fire Impact Fees Expected 3,150 3,150 TOTAL SOURCES 01 01 653 1 6721 4,332 1 01 .0 1 0 1 01 5,657 Oproject Location S 156 on/r-oouo Capital Improvement Program 56 CITY OFTUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Replace Fire Station 54 Project Nu 91630402 DESCRIPTION: Ae part of the City's Public Safety Plan, replace Fire Station 54. The existing Fire Station 54 is too small to house needed fire apparatus and equipment and is also seismically JUSTIFICATION: unsound. |n order to continue to provide fast response times, high quality service, and meet compliance with state law, Fire Station 54 must bereplaced. STATUS: Fire Station 54 has been added 1n the City's Public Safety Plan. K0A|NT.|x8PACT: COMMENT: New project for 2O17-2O22C|P. FINANCIAL Through Estimated EXPENSES Design 957 957 Land (R/W) 862 862 Const. Mgmt. 850 850 Construction 4,660 4,660 TOTALEXPENSES 01 01 01 01 862 1 957 1 5,510 1 01 01 7,329 FUND SOURCES Awarded Grant 0 Public Safety Bond 6,471 6,471 Fire Impact Fees 0 Fire Impact Fees Expected 0 TOTAL SOURCES 1 0 01 01 01 862 1 957 1 5,510 1 01 01 7,329 Site location to be determined. oo/r-oo2u Capital Improvement Program 57 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Fire Apparatus & Equipment Project No. 91630401 DESCRIPTION: Fire trucks and fire equipment must be purchased on a regular basis. Funding this life/safety equipment via a voter-approved bond guarantees that the Tukwila Fire Department is full funded for the life of the bond. JUSTIFICATION: Safety and well-being of Tukwila citizens and visitors. STATUS: Part of the City's Safety Plan MAINT. IMPACT: COMMENT: New project for 2017-2022 CIP. FINANCIAL Through Estimated tin S000'q1 2015 2016 2017 2018 2019 2()20 2021 2022 BEYOND TOTAL EXPENSES Design 0 Land (R/W) 0 Apparatus & Equip 1,084 1,474 3,276 1,309 2,104 2,349 18,336 29,932 Construction 0 TOTAL EXPENSES 01 01 1,084 1 1,474 1 3,276 1 1,309 1 2,104 1 2,349 1 18,336 1 29,932 FUND SOURCES Awarded Grant 0 Public Safety Bond 4,501 6,484 82 14,115 25,182 Fire Impact Fees 0 Fire Impact Fees Expected 0 City Oper. Revenue 0 0 (3,417) 1,474 (3,208) 1,309 2,104 2,267 4,221 4,750 TOTAL SOURCES , 01 01 1,084 1 1,474 1 3,276 1 1,309 1 2,104 1 2,349 1 18,336 1 29,932 Capital Equipment Purchases. 2017 - 2022 Capital Improvement Program 58 222 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017-2022 CITY FACILITIES 306 Fund CIP "Other After Six Page # PROJECT TITLE 2017 2018 2019 2020 2021 2022 TOTAL Sources Years 60 Public Works Shops 6,150 2,302 21,041 0 0 0 29,493 34,493 0 Grand Total 6,150 2,302 21,041 0 0 0 29,493 34,493 Changes from 2015 to 2017 CIP: Added new 306 Fund for City Facilities 60 Changed name from City Maintenance Facility to Public Works Shops 2017 - 2022 Capital Improvement Program 59 9/28/2016 223 CITY OFT0hWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Public Works Shops Project No. 91630601 EXPENSES Cona�u�a new C�/Pub|�VVodmmaimenuncoand ope�donnuen��combining aUopo��ono|func�ono ��FuPT�N� atone location. Facility may also include eCity Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current |andforo�gingdi�andva�nrm�eha|ninon�tempom��Pu4ectindudoeseUingd|�va�or|und�ink|er8hopa ' ' � �V�T|n�xT�m� and George Long Shops to acquire the real estate to build an equipment operations center that meets current codes. STATUS: Analyzing ao part of the overall Public Safety Plan. Was formerly known aa City Maintenance Facility. MA|NT.|KnR4CT: Improves safety and efficiency for First Responders and maintenance operations. 100 Based on usage and benefits, itis estimated that the Water, Sewer, and Surface water enterprise funds will COMMENT: fund 5O"&of the City Maintenance Facility with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated ovsoun's) 2015 201e 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design/PM 150 2,302 100 2,552 Construction 20,941 20,941 TOTAL EXPENSES 1 01 01 6,160 1 2,302 1 21,041 1 01 01 01 01 29,493 FUND SOURCES Enterprise Funds 14,746 14,746 Councilmatic Bond 14,747 14,747 Proposed Sale of Land 5,000 5,000 Mitigation Expected 0 TOTAL SOURCES 01 01 6,150 1 2,302 1 21,041 1 01 01 01 0 1 29,493 Site location to be determined. on1r-xnou Capital Improvement Program GO