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Home My WebLink AboutFS 2016-10-18 COMPLETE AGENDA PACKETCity of Tukwila Finance and Safety Committee O Verna Seal, Chair O Dennis Robertson O Kate Kruller AGENDA Distribution: Recommended Action V. Seal C. O'Flaherty D. Robertson R. Turpin K. Kruller L. Humphrey K. Hougardy V. Carlsen T. McLeod Pg.i Mayor Ekberg D. Cline Peggy McCarthy, Finance Director P. McCarthy TUESDAY, OCTOBER 18, 2016 — 5:30 PM HAZELNUT CONFERENCE ROOM (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Public safety bond discussion. Susan Musselman, a. Information only. Pg.i Public Financial Management, Inc. (PFM) Peggy McCarthy, Finance Director b. Budget review: Employee health care and LEOFFI. b. Forward to 10/24 C.O.W. Pg.3 Vicky Car /sen, Deputy Finance Director c. Budget review: Police Department. c. Forward to 10/24 C.O.W. Pg. ii Vicky Car /sen, Deputy Finance Director d. Budget review: Attachment "A ". d. Forward to 10/24 C.O.W. Pg.35 Laurel Humphrey, Council Analyst Q Please bring your 2017 -2018 budget binder. e. Budget review: Financial policies. e. Committee consideration. Pg.37 Laurel Humphrey, Council Analyst Q Please bring your 2017 -2018 budget binder. 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, November 8, 2016 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director DATE: October 12, 2016 CC: Mayor Ekberg SUBJECT: Public Safety Plan Bond Issuance Discussion ISSUE Discuss public safety bond issuance timing based on election outcome. BACKGROUND On November 8, 2016, City of Tukwila taxpayers will vote on a Public Safety bond measure. The purpose of the measure is to finance a Justice Center, construct three new fire stations and purchase essential fire apparatus and fire equipment over the 20-year life of the bond. DISCUSSION Should the outcome of the election be affirmative, the City will need to issue bonds in 2016 in order to stay on track with the siting and construction plan. Finance staff and the City's financial advisor, Susan Musselman of PFM Inc., will present information on the proposed key steps for the bond issuance. RECOMMENDATION Information only. 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Car1sem°Depmty Finance Director DATE: October 12, 2016 SUBJECT: Self-insured Healthcare Plan and LEOFFU Retiree Self-insured Healthcare Plan 2017-2018 Proposed Budgets ISSUE As provided for iO the budget process approved bv the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Self- Insured Healthcare Plan and LEOFF I Retiree Self-insured Healthcare Plan funds Vf the budget are ready for review by the Finance and Safety Committee. BACKGROUND The Self-Insured Healthcare Plan fund (fund 5O2) accounts for the City's self-insured healthcare plan. The fund receives contributions OD behalf Ofthe employees through premiums charges to their respective organization units. Healthcare claims, program administrative fees and a Wellness Program are expensed in this fund. The LEOFF I Retiree Self-Insured Healthcare Plan fund (fund 503) receives contributions on behalf of retired LEOFF I employees through their respective organization units (police and fire). Healthcare claims and program administrative fees are expensed in this fund. DISCUSSION Based on our recent actuarial report, itis projected th@i0ur5O2fundcootwi||aee8OiOCr88SHOf over 8% for 2O17. Expenses have been budgeted conservatively, although over the past few years our claims experience and cost have increased resulting in a drawdown of the fund balance. It is anticipated that actual expenses may be lower otthe end of the year as our claims experience typically levels off during the last few months of the year. The City's reserve goal is 2.5 times |BNH (incurred but not reported o|aima\.|tia projected tha1vvevvi||ad||meetour reserve goals at the end of the biennium. |n addition, based on the latest actuarial report, revenue for fund 5O3io projected todecreaoe 52.7S%in2O17 and nV change in2O18. The fund currently has @ healthy fund balance and iS significantly above the required |BNH of $211 thousand. Funding was reduced to bring the fund balance down closer to the required |BNR. Expenses have been conservatively budgeted. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward these sections of the budget OO to the Committee of the Whole for [eVi8vv. If there are no recommended Changes. Council consensus will be requested to move this departmental budget forward to the final budget package iDNovember. ATTACHMENTS Draft Self-Insured Healthcare Plan Fund 2017-201O Proposed Budget Dra0LEOFF | Retiree Self-Insured Healthcare Plan Fund 2017-2018 Proposed Budget El DEPARTMENT: Finance FUND: Self Insured Healthcare Plan FUND NUMBER: 502 RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director Description This fund accounts for the City's self-insured healthcare plan. This fund receives contributions onbehalf of the employees through premiums charged to their respective organization units. Healthcare claims, program administrative fees and a Wellness Program are expensed in this fund. 2015-2D16 Accomplishments * Made plan changes consistent with the Affordable Care Act including offering participation in the plan toCounci|members. Strategic Goal 5 ° Adopted an actuarial based rate setting and reserve funding policy and procedures in response to changes in state law governing self-insured healthcare plans. Strategic Goal 5 * Made changes in funding level to reduce plan overfunding and achieve balance between annual premium charges and maintenance of reserve levels. Strategic Goal 5 2017-2018 Outcome Goals * Continue to respond to, and in oonnpk/, with the Patient Protection and Affordable Core Act (PPACA). Strategic Goal 5 + Review and adjust plan benefit structure k>avoid paying the "Cadillac tax.^an annual 40%excise tax On plans with premiums exceeding $10.200 for individuals or $27.500 for families (not including vision and dental benefits) starting in 2020. Strategic Goal 5 2017-2018 Indicators of Success + A premium structure that adequately funds the plan and maintains a smooth and predictable premium trajectory iaaohieved. Strategic Goal 5 * Plan is structured such that the PPACA excise tax is not assessed. Strategic Goal 5 + A balance is maintained between Plan benefits and City priorities. Strategic Goal 5 Revenue and Expense Summary Self Insured Healthcare Plan Unrestricted Actual Projected 1 1,175,682 Budget 506,792 2016 -17 2017 -18 -99.09°% 2014 2015 2016 2016 2017 2018 %Change %Change Operating Revenue Employer Trust Contributions $ 4,436,091 $ 4,900,091 $ 5,385,317 $ 5,416,244 $ 5,999,527 $ 6,474,405 10.77% 7.92% Employee Contributions 61,380 111,823 112,415 81,020 77,000 77,000 -4.96% 0.00% Employee Benefit Programs 950 1,955 1,893 1,200 1,200 1,200 0.00% 0.00% Investment Earnings 166,583 36,436 102,220 95,565 96,000 96,000 0.46% 0.00% Total Operating Revenue 4,665,004 5,050,306 5,601,846 5,594,029 6,173,727 6,648,605 10.36% 7.69% Operating Expenses Self- Insured Medical Claims 4,668,252 3,260,074 4,145,206 4,365,218 4,200,000 4,424,000 - 3.78% 5.33% Dental Claims 557,481 614,537 567,279 506,213 565,000 583,978 11.61% 3.36% Prescription Claims 868,671 900,448 1,000,697 680,551 1,050,000 1,084,400 54.29% 3.28% Vision Claims 26,648 28,491 28,739 21,710 30,000 32,300 38.19% 7.67% Stop Loss Reimbursements (139,960) (21,234) (67,224) (75,000) (75,000) (75,750) 0.00°% 1.00% Prescription Fees (31) - - - - - 0.00°% 0.00°% TPA Admin Fees 201,521 216,443 179,369 184,061 220,000 237,200 19.53°% 7.82°% Excess Loss Premiums 324,868 387,649 406,338 407,185 523,000 564,350 2844% 7.91% IBNR Adjustment - - (28,500) 77,000 149,500 117,750 94.16°% - 21.24°% Professional Services 29,365 16,859 29,171 31,900 32,000 32,000 0.31°% 0.00°% Miscellaneous 2,505 24,510 8,296 6,700 7,000 7,000 4.48°% 0.00°% Wellness Program 17,392 13,763 18,029 18,000 18,000 18,000 0.00°% 0.00°% Total Operating Expenses 6,556,711 5,441,541 6,287,399 6,223,538 6,719,500 7,025,228 7.97°% 4.55°% Indirect cost allocation 75,500 119,964 120,703 120,703 123,117 125,579 2.00°% 2.00% Total Expenses 6,632,211 5,561,505 6,408,102 6,344,241 6,842,617 7,150,807 7.86% 4.50°% Beginning Fund Balance 4,460,344 2,493,137 1,981,938 2,344,927 1,175,682 506,792 - 49.86°% - 56.89% Change in Fund Balance (1,967,207) (511,199) (806,256) (750,212) (668,890) (502,202) - 10.84°% - 24.92°% Ending Fund Balance $ 2,493,137 $ 1,981,938 $ 1,175,682 $ 1,594,715 $ 506,792 $ 4,589 - 68.22°% - 99.09% Unrestricted 2,493,137 1,981,938 1 1,175,682 1,594,715 506,792 4,589 1 -68.22°% -99.09°% IBNR reserve 2,260,000 1,947,500 1 1,919,000 1 1,919,000 2,068,500 2,186,250 7.79°% 5.69°% N. Expenditure Detail - Benefits and Services Employee benefits costs include medical, vision, and dental claims for all employees and dependents. Services includes broker fees, other healthcare plan fees, and Wellness program costs. Self Insured Healthcare Plan 11 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 502.00.517.370.25.00 Benefits - Self insured medical claims $4,668,252 $3,260,074 $4,145,206 $4,365,218 $4,200,000 $4,424,000 502.00.517.370.25.01 Benefits - Dental claims 557,481 614,537 567,279 506,213 565,000 583,978 502.00.517.370.25.02 Benefits - Prescription claims 868,671 900,448 1,000,697 680,551 1,050,000 1,084,400 502.00.517.370.25.03 Benefits - Vision claims 26,648 28,491 28,739 21,710 30,000 32,300 502.00.517.370.25.04 Benefits - Stop loss reimbursements (139,960) (21,234) (67,224) (75,000) (75,000) (75,750) 502.00.517.370.25.05 Benefits - Prescription fees (31) - - - - - 502.00.517.370.25.06 Benefits - TPD Admin fees 201,521 216,443 179,369 184,061 220,000 237,200 502.00.517.370.25.07 Benefits - Excess loss premiums 324,868 387,649 406,338 407,185 523,000 564,350 502.00.517.370.25.10 Benefits - IBNR adjustment - - (28,500)1 77,000 149,500 117,750 Total Benefits 6,507,449 5,386,409 6,231,903 6,166,938 6,662,500 6,968,228 502.00.517.370.41.00 Prof Svcs - Broker fees 29,365 16,859 29,171 31,900 32,000 32,000 502.00.517.370.49.00 Misc - Other healthcare plan fees 2,505 24,510 8,296 6,700 7,000 7,000 502.00.517.900.49.01 Misc - Wellness program 17,392 13,763 18,029 18,000 18,000 18,000 Total Services 49,262 55,132 55,496 56,600 57,000 57,000 Total Benefits and Services $6,556,711 $5,441,541 f $6,287,399 $6,223,538 $6,719,500 $7,025,228 11 DEPARTMENT: Finance DIVISION: N/A FUND: LEOFF I Retiree Self-Insured Healthcare Plan FUND NUMBER: 503 RESPONSIBLE MANAGER: Peggy McCarthy POSITION: Director Description This fund accounts for the City's self-insured healthcare plan for Law Enforcement Officers and Fire Fighters (LEOFF 1) retirees. This fund receives contributions on behalf of retired LEOFF I employees through their respective organization units. Healthcare claims and program administrative fees are expensed in this fund. 2015 — 2016 Accomplishments ♦ Made plan changes consistent with the Affordable Care Act including offering participation in the plan to Councilmembers. Strategic Goal 5 ♦ Adopted an actuarial based rate setting and reserve funding policy and procedures in response to changes in state law governing self-insured healthcare plans. Strategic Goal 5 ♦ Made changes in funding level to reduce plan overfunding and achieve balance between annual premium charges and maintenance of reserve levels. Strategic Goal 5 2017 — 2018 Outcome Goals ♦ Optimize use of Medicare insurance coverage to manage plan costs. Strategic Goal 5 ♦ Continue to analyze and revise funding structure to achieve a smooth and predictable premium trend. Strategic Goal 5 2017 — 2018 Indicators of Success ♦ A smooth funding trend is achieved. Strategic Goal 5 ♦ Reserves levels are maintained. Strategic Goal 5 ♦ Costs are managed and stabilized. Strategic Goal 5 F-F� Revenue and Expense Summary LEOFF 9 Self Insured Healthcare Plan Unrestricted Actual Projected 1 1,210,204 Budget 872,246 2016 -17 2017 -18 - 40.74% 2014 2015 2016 2016 2017 2018 % Change % Change Operating Revenue Employer Trust Contributions 300,000 950,656 598,782 565,000 265,000 265,000 - 53.10% 0.00% Other - 278,744 - - - - 0.00% 0.00% Investment Earnings 598 226 2,191 3,340 3,340 3,340 0.00% 0.00% Total Operating Revenue 300,598 1,229,626 600,974 568,340 268,340 268,340 - 52.79% 0.00% Operating Expenses Self- Insured Medical Claims 1,245,047 186,627 170,040 264,183 250,000 265,000 - 5.37% 6.00% Dental Claims 36,806 29,804 29,543 33,874 34,000 36,040 0.37% 6.00% Prescription Claims 151,479 149,571 154,937 147,183 160,000 169,600 8.71% 6.00% Vision Claims 6,499 7,714 5,134 6,499 8,000 8,480 23.10% 6.00% Stop Loss Reimbursements (601,315) (67,395) - - - - 0.00% 0.00% Prescription Fees (2) - - - - - 0.00% 0.00% TPA AdminFees 17,126 17,346 18,307 18,196 20,000 21,200 9.91% 6.00% Excess Loss Premiums 17,798 20,597 22,472 25,101 25,000 26,500 -0.40% 6.00% Long Term Care Insurance 12,187 12,187 11,294 25,064 14,000 14,840 - 44.14% 6.00% IBNR Adjustment - - (30,000) 27,100 11,250 8,750 - 58.49% - 22.22% Retiree Medical Reimbursement 20,901 11,757 16,124 19,800 20,000 20,000 1.01% 0.00% Retiree Medicare Reimbursement 27,039 27,057 33,530 33,000 33,000 33,000 0.00% 0.00% Professional Services 15,865 5,840 2,208 5,183 18,000 6,000 247.29% - 66.67% Miscellaneous 500 500 250 800 500 500 - 37.50% 0.00% Total Operating Expenses 949,930 401,606 433,840 605,983 593,750 609,910 -2.02% 2.72% Indirect cost allocation 9,906 11,186 11,408 11,408 12,549 13,804 10.00% 10.00% Total Expenses 959,836 412,792 445,248 617,391 606,299 623,714 -1.80% 2.87% Beginning Fund Balance 896,882 237,644 1,054,479 255,032 1,210,204 872,246 374.53% - 27.93% Change in Fund Balance (659,238) 816,834 155,726 (49,051) (337,959) (355,374) 588.99% 5.15% Ending Fund Balance $ 237,644 $1,054,479 L$1,210,204 $ 205,981 $ 872,246 $ 516,872 323.46% - 40.74% Unrestricted 237,644 1,054,479 1 1,210,204 1 205,981 872,246 516,872 1 323.46% - 40.74% IBNR reserve 285,750 221,250 191,250 191,250 202,500 211,250 5.88% 4.32% 9 Expenditure Detail - Benefits and Services Employee benefits costs include medical, vision, and dental claims for LEOFF I members. Services includes broker fees and other healthcare plan fees. LEOFF 1 Self Insured Healthcare Plan 10 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 503.00.517.200.25.00 Benefits - Self- insured medical & dental $1,245,047 $ 186,627 $ 170,040 $ 264,183 $ 250,000 $ 265,000 503.00.517.200.25.01 Benefits - Dental claims 36,806 29,804 29,543 33,874 34,000 36,040 503.00.517.200.25.02 Benefits - Prescription claims 151,479 149,571 154,937 147,183 160,000 169,600 503.00.517.200.25.03 Benefits - Vision claims 6,499 7,714 5,134 6,499 8,000 8,480 503.00.517.200.25.04 Benefits - Stop loss reimbursements (601,315) (67,395) - - - - 503.00.517.200.25.05 Benefits - Prescription fees (2) - - - - - 503.00.517.200.25.06 Benefits -TPA admin fees 17,126 17,346 18,307 18,196 20,000 21,200 503.00.517.20025.07 Benefits - Excess loss premiums 17,798 20,597 22,472 25,101 25,000 26,500 503.00.517.200.25.08 Benefits - Long term care 12,187 12,187 11,294 25,064 14,000 14,840 503.00.517.200.25.10 Benefits - IBNR adjustment - - (30,000) 27,100 11,250 8,750 503.00.517.200.25.20 Benefits - Medical,dental, life, optical 20,901 11,757 16,124 19,800 20,000 20,000 503.00.517.200.25.21 Benefits - Medical,dental, life, optical 27,039 27,057 33,530 33,000 33,000 33,000 Total Benefits 933,565 395,266 431,381 600,000 575,250 603,410 503.00.517.200.41.00 Prof Svcs - Broker fees 15,865 5,840 2,208 5,183 18,000 6,000 503.00.517.200.49.00 Misc - Plan document fees 500 500 250 800 500 500 Total Services 16,365 6,340 2,458 5,983 18,500 6,500 Total Benefits and Services $ 949,930 $ 401,606 $ 433,840 $ 605,983 $ 593,750 $ 609,910 10 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: Mike Villa, Chief of Police DATE: October 11, 2016 SUBJECT: Police Department 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Police Department section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Police Department strives to be a premier, full-service department that is committed to creating a safe and livable community. We achieve this standard through the work of highly training personnel who are responsible to the community they serve and who create and maintain successful partnerships and uphold public trust. DISCUSSION The Police Department budget went to the Finance and Safety Committee on October 4 for review. It was determined that modifications were needed prior to going to the Council of the Whole. Those modifications included: • Removed $75,000 and $10,940 from Professional Standards 48.94 and 48.95 accounts. • Added above amounts to contracted overtime and Investigation division overtime including related benefits for FICA, Pension and Industrial Insurance. • Revised Professional Services 2016 projected by $25,000 for Monitoring of Prisoners. • Revised 2016 projected for overtime and salaries as needed based on the net changes above • Updated organizational chart • Allocated personnel to appropriate divisions as identified by the police department. • Moved Spillman maintenance of $58,000 to 48.00 within the Records Management division (230). The overall Police budget total did not change. The proposed 2017-2018 budget is coming back to the October 18 Finance and Safety committee for further review. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Police department 2017-2018 Proposed Budget 11 12 MIA Palm] (8} Patrol Sergeant (1) PaIrd (8) K9 {1) S: �F=—tl (1 �j Pstrd (8) Patrol Sergeant (1.1 ,P,#XCA 0) F2 (1) Police Department Chw af f =—C 7h, W,) ICammintj cdenb!d Foot OonrdNAx�l� N=11� DA.1 Advccatey NI*r Crimes Sergeant (1) (5) L�= Detedive (3) rb Detective (1) Training 1.211) CJTC TAC Officer (1) R mffe� I MITIZ117,11 13 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description FUND NUMBER: 000 POSITION: Chief of Police The Police Department strives to be a premier, full-service department that is committed to creating a safe and livable community. We achieve this standard through the work of highly training personnel who are responsible to the community they serve and who create and maintain successful partnerships and uphold public trust. 2015-2016 Accomplishments ♦ Improved public safety. Implemented emphasis patrols in the Central Business District, Sound Transit Station and residential neighborhoods along with traffic emphasis. Strategic Goal 1. ♦ There were significant decreases in aggravated assaults, robberies and residential burglaries from 2014. ♦ Effectively managed police department resources. Strategic Goal 4. ♦ Supervisory and command staff focused on resourcing quality training to ensure officers are better prepared to provide quality service. All of our new hires were fully equipped and trained to perform their mission while the hiring of these officers ensured that officers remained present on the streets. ♦ Built a high performing organization. Strategic Goal 4. ♦ Focused on building a culture of values-based leadership where employees are engaged. Leadership and professional development training was provided for command and supervisory staff (The Leadership Challenge, LPO and other individual training). This ensured professionalism and efficiencies while increasing positive community engagements and presence. 2017-2018 Outcome Goals ♦ Improve public safety by strengthening community trust and legitimacy. Strategic Goal 5. ♦ Implement new technologies and social media to provide opportunities to better engage and educate our communities. Strategic Goal 1. ♦ Be a high performing organization by facilitating leadership training for all department employees. Strategic Goal 4. 2017-2018 Indicators of Success ♦ Improve public safety by building community trust and legitimacy. ♦ Work with faith-based organizations to foster additional non-enforcement engagements with our communities. ♦ Implemented a youth police academy within the high school to foster non-enforcement and educational engagements with our youth. ♦ Increased collaboration/communication with businesses and communities regarding targeted traffic enforcement and emphasis patrol goals within their communities. 14 + Integration of our policy manual and other police related information on the department website. * POOO|e feel safe and trust the officers that police their community. � Implement new technologies and social media to provide opportunities to better engage and educate our communities. + C)8ve|OD8d policy and integrated social [O8dia(F8CebOUk, TvvUtt8[' Snap Chat, YOuTub0 ... ) as part of our daily public engagement strategy. + Implemented on-line reporting within the structure of our new records management system. * The community feel that they are informed and has 8 positive image ofthe police department. � Be 8 high performing O[g8Oiz@ti0D by facilitating leadership training for all department employees. * |0p[Ov8d iOt8[O8| CO[O0UDiC81iOD. * Provided values-based leadership training for all 8mp|Uy88S. # Encouraged 8 healthy and engaged workforce. + |DlD[Ov8 our current O[g8Oiz8iiOD8| structure to best support our vision, [OiSSiUO values and St[818giC plan. Budget Change Discussion Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Salaries and related benefits of $56 thousand for the half -time IT specialist was removed for the Police department and transferred to the Technology Services department. Additionally, overtime was adjusted to reflect actual usage. Supplies. Various supply lines were increased to account for inflation and actual usage. Services. Several changes were made to this category. Liability insurance has been reallocated among Finance, Police, Fire, and Public Works based on employee count. This resulted in a $10 thousand decrease. Operating rentals were reduced $355 thousand. Other lines were adjusted for inflation. Intergovernmental. Dispatch and animal control contract costs were adjusted per contractual obligations. Capital: Capital costs were eliminated in 2017. The project to implement a new records management system was completed in 2016. Expenditure Summary Expenditures By Program Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Ghg Administration $ 1,775,848 $ 1,632,772 $ 2,461,080 $ 2,239,765 $ 1,914,634 $ 1,963,692 - 14.52% 2.56% Patrol 7,547,182 7,822,977 7,930,008 7,993,558 8,135,026 8,436,209 1.77% 3.70% Special Services 1,020,180 990,866 1,113,532 1,154,526 1,217,212 1,307,816 5.43% 7.44% Investigations 1,750,217 2,194,099 2,157,483 1,885,930 2,147,559 2,202,520 13.87% 2.56% Tukwila Anti -Crime 619,938 812,696 735,979 890,852 846,733 869,024 -4.95% 2.63% Professional Standards 1,506,533 1,688,764 1,957,925 2,131,365 2,021,287 2,066,539 -5.16% 2.24% Training 297,242 303,954 288,257 272,799 287,102 291,274 5.24% 1.45% Traffic 1,235,502 1,466,707 1,577,095 1,519,071 1,718,538 1,775,9471 13.13% 3.34% Department Total $15,752,642 $16,912,835 $18,221,359 $18,087,866 $18,288,091 $18,913,021 1 1.11% 3.42% Expenditures By Type Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 8,921,597 $ 9,479,683 $ 9,423,949 $ 9,531,781 $10,132,849 $10,310,995 6.31% 1.76% Personnel Benefits 2,789,069 3,232,598 3,399,774 3,367,859 3,581,760 3,778,868 6.35% 5.50% Supplies 230,460 181,514 215,684 182,200 196,450 199,850 7.82% 1.73% Services 1,767,802 1,807,891 1,834,774 2,043,315 1,630,009 1,686,234 - 20.23% 3.45% Intergovi. Svcs & Taxes 2,020,652 2,211,149 2,556,560 2,556,711 2,747,024 2,937,074 7.44% 6.92% Capital Outlays 23,063 - 790,620 406,000 - - 100.00% 0.0000 Department Total $15,752,642 $16,912,835 1 $18,221,359 1 $18,087,866 $18,288,091 $18,913,021 1.11% 3.42% 16 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Chief 1 1 $ 157,508 $ 45,505 1 $ 160,658 $ 48,202 Deputy Police Chief 1 1 147,931 44,795 1 150,889 47,471 Police Commander 4 4 550,800 161,955 4 561,816 171,415 Admin Secretary 1 1 73,750 38,524 1 75,225 40,782 Police Sergeant 11 11 1,185,035 420,585 11 1,208,736 445,737 Police Officer 62 62 5,682,865 2,150,280 62 5,796,523 2,281,985 Domestic Violence Advocate 1 1 71,076 30,669 1 72,497 32,311 Service Transport Officer 1 1 66,759 23,717 1 68,094 24,923 Police Records Manager 1 1 90,495 33,394 1 92,305 35,085 Police Records Supervisor 1 1 76,296 31,850 1 77,822 33,511 Police Information Analyst 1 1 80,533 32,473 1 82,144 34,155 Police Records Clerk 8 8 452,121 189,993 8 461,163 200,110 Evidence Technician 1 1 69,452 25,901 1 70,841 27,180 Community Policing Coordinator 1 1 84,975 29,050 1 86,675 30,408 Patrol Admin Assistant 1 1 50,895 18,303 1 51,912 19,204 Prof Standard Admin Specialist 1 1 66,801 29,804 1 68,137 31,427 Acting Pay 30,000 2,295 30,000 2,295 Differential 11,000 842 11,000 842 Clothing Allowance 30,000 2,295 30,000 2,295 Signing Bonus 25,000 1,913 25,000 1,913 Retiree Medical - 106,000 - 106,000 Overtime 928,495 124,504 928,495 124,504 Kelly /Holiday Pay 1 201,063 25,9371 201,063 25,937 Department Total 97 97 1 $ 10,132,849 $3,570,585 1 97 $10,310,995 $3,767,693 17 Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; Professional services and contract include travel, equipment replacement and O &M charges, insurance subscriptions and memberships, among others. IN Actua I Projected Budget Account Name 2014 2015 2016 2016 2017 2018 Salaries $ 7,808,510 $ 8,473,572 $ 8,289,124 $ 8,398,832 $ 9,003,291 $ 9,181,437 Extra Labor 5,548 - 1,000 1,000 - - Overtime 1,107,539 1,006,111 906,224 904,949 928,495 928,495 Kelly /Holiday Pay - - 227,600 227,000 201,063 201,063 FICA 666,724 707,583 708,051 708,627 756,032 769,424 Pension - LEOFF 402,328 452,387 448,090 442,838 472,077 480,370 Pension - PERS 107,842 113,944 135,933 136,110 146,051 148,889 Industrial Insurance 168,284 198,661 248,225 253,555 273,809 299,281 Healthcare 1,412,920 1,759,880 1,850,041 1,812,669 1,933,791 2,080,904 Unemployment 30,971 143 9,434 - - - Clothing Allowance - - - 14,060 - - Total Salaries & Benefits 11,710,666 12,712,281 12,823,722 12,899,640 13,714,608 14,089,862 Supplies 230,460 173,923 200,326 166,600 180,850 184,250 Small tools - 7,592 15,358 15,600 15,600 15,600 Total Supplies 230,460 181,514 215,684 182,200 196,450 199,850 Professional services 124,593 61,181 70,563 78,375 70,000 70,000 Communication 82,932 89,997 84,210 90,071 121,000 121,000 Travel 49,805 39,493 44,080 32,380 41,880 41,880 Advertising 1,806 - 1,500 1,500 1,500 1,500 Operating leases 937,734 1,120,521 1,161,499 1,252,137 896,843 872,046 Insurance 260,042 240,000 240,000 240,000 230,223 253,245 Utilities 2,619 2,832 1,097 - - - Repair and maintenance 215,642 177,439 163,843 269,341 188,922 246,922 Miscellaneous 92,630 76,427 67,981 79,511 79,641 79,641 Total Services 1,767,802 1,807,891 1,834,774 2,043,315 1,630,009 1,686,234 Intergovernmental 2,020,652 2,211,149 2,556,560 2,556,711 2,747,024 2,937,074 Capital 23,063 - 790,620 406,000 - - TotalOther 2,043,714 2,211,149 3,347,179 2,962,711 2,747,024 2,937,074 Total Police $ 15,752,642 $ 16,912,835 $ 18,221,359 $ 18,087,866 $ 18,288,091 $ 18,913,021 IN DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Administration FUND NUMBER: 000 POSITION: Chief of Police The management functions of the Police Department are included in this program. Those functions include fiscal, personnel, planning, research /development, inter- and intra - department operations and intergovernmental coordination. Expenditure Summary Police - Administration Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries &Wages $ 885,752 $ 910,768 $ 873,913 $ 967,737 $ 932,912 $ 951,512 - 3.60% 1.99% Personnel Benefits 245,886 255,827 273,615 296,377 291,003 308,095 -1.81% 5.87% Supplies 32,064 23,938 24,973 24,000 24,000 24,000 0.00% 0.00% Services 569,601 432,155 482,060 529,751 650,819 664,185 22.85% 2.05% Intergovt. Services & Taxes 19,483 10,084 15,900 15,900 15,900 15,900 0.00% 0.00% Capital Outlays 23,063 - 790,620 406,000 - - - 100.00% 0.00% Expenditure Total $ 1,775,848 $ 1,632,772 $ 2,461,080 $ 2,239,765 $ 1,914,634 $ 1,963,692 - 14.52% 2.56% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Chief 1 1 $ 157,508 $ 45,505 1 $ 160,658 $ 48,202 Deputy Police Chief 1 1 147,931 44,795 1 150,889 47,471 Police Commander 4 4 550,800 161,955 4 561,816 171,415 Admin Secretary 1 1 73,750 38,524 1 75,225 40,782 Overtime 2,923 224 2,923 224 Tota 1 7 7 $ 932,912 $ 291,003 7 $ 951,512 $ 308,095 19 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office; services include travel and training, equipment rental and repair costs, insurance, and memberships, among others; intergovernmental includes Valley SWAT costs. 20 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.100.31.00 Supplies - Office $ 32,064 $ 23,938 $ 24,973 $ 24,000 $ 24,000 $ 24,000 Total Supplies 32,064 23,938 24,973 24,000 24,000 24,000 000.10.521.100.41.00 Prof Secs - cell phone and pager usage, 90,099 9,180 23,078 30,025 15,000 15,000 counseling, infectious disease training, pre - employment testing, COPS Grant 000.10.521.100.42.00 Communication - supplies and services 23,471 28,713 53,589 60,171 121,000 121,000 000.10.521.100.43.00 Travel - Travel expenses for prof. mtgs & 1,309 4,946 3,026 1,000 10,000 10,000 conferences: meals, parking, mileage 000.10.521.100.44.00 Advertising -Job ads 1,746 - 1,100 1,100 1,100 1,100 000.10.521.100.45.00 Rental - Rentals and lease fees 30,347 28,663 24,524 19,500 25,000 25,000 000.10.521.100.45.94 Rental - Equipment Replacement Fund 20,607 14,332 23,847 32,278 3,363 3,363 000.10.521.100.45.95 Rental - Equipment Rental O & M 28,129 17,861 30,560 30,560 33,115 33,459 000.10.521.100.46.00 Insurance - Insurance allocation to WCIA 260,042 - - 240,000 - - 000.10.521.100.46.01 Insurance - Insurance allocation to WCIA - 240,000 240,000 - 230,223 253,245 000.10.521.100.48.00 R &M - Radio repairs and maintenance 14,841 4,218 169 6,518 6,518 6,518 000.10.521.100.48.01 R &M - Repairs and maintenance for 800 81,804 80,712 79,765 77,029 80,000 80,000 Mhz system assessment 000.10.594.500.42.03 Communication - Neighborhood Resource - - - 29,040 - - Center 000.10.521.500.45.00 Rental - Moving records - - - - 120,000 110,000 000.10.521.100.49.00 Misc - Memberships and subscriptions 17,206 3,531 2,401 2,530 5,500 5,500 Total Services 569,601 432,155 482,060 529,751 650,819 664,185 000.10.521.100.51.00 Intergodt Prof Secs - VSWAT 19,483 10,084 15,900 15,900 15,900 15,900 Total Intergovernmental 19,483 10,084 15,900 15,900 15,900 15,900 000.10.594.100.64.00 Capital - Machinery and equipment 9,877 - 6,619 - - - 000.10.594.210.64.00 Capital - Machinery and equipment 13,186 784,000 406,000 Total Other 23,063 - 790,620 406,000 - - Total Supplies, Services and Other $ 644,211 $ 466,177 $1,313,553 $ 975,651 $ 690,719 $ 704,085 20 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Patrol FUND NUMBER: 000 POSITION: Chief of Police Patrol division officer respond first to all emergency and non-emergency police calls, they investigate misdemeanor and felony crimes, gather evidence and make arrests, mediate disputes, assist motorists, identify and correct hazardous conditions, keep the peace in our community, maintain a patrol presence to prevent crime, identify and resolve community crime problems, and educate the public on the law and crime prevention measures. Operations division also includes K-9 teams and Police Explorers. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017.18 %Chg Salaries &Wages $ 4,211,589 $ 4,120,706 $ 3,987,518 $ 4,023,978 $ 4,354,221 $ 4,424,520 8.21% 1.61% Personnel Benefits 1,378,079 1,539,583 1,532,237 1,518,305 1,531,649 1,611,865 0.88% 5.24% Supplies 70,616 53,219 66,296 60,300 60,050 60,050 -0.41% 0.00% Services 751,497 806,307 792,631 813,825 585,341 587,517 -28.08% 0.37% Intergovt. Services & Taxes 1,135,401 1,303,162 1,551,326 1,577,150 1,603,766 1,752,257 1.69% 9.26% Expenditure Total $ 7,547,182 $ 7,822,977 $ 7,930,008 $ 7,993,558 $ 8,135,026 $ 8,436,209 1.77% 3.701/� Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Sergeant 4 4 $ 413,616 $ 155,251 4 $ 421,889 $ 164,710 Police Officer 35 34 3,050,463 1,142,818 34 3,111,472 1,212,674 Patrol Admin Assistant 1 1 50,895 18,303 1 51,912 19,204 Acting Pay 30,000 2,295 30,000 2,295 Clothing Allowance 30,000 2,295 30,000 2,295 Signing Bonus 25,000 1,913 25,000 1,913 Kelly/Holiday Pay 201,063 25,937 201,063 25,937 Overtime 553,184 76,837 553,184 76,837 Retiree Medical - 106,0001 - 106,000 Total 40 39 1 $ 4,354,221 $1,531,649 1 39 1 $ 4,424,520 $1,611,865 21 Expenditure Detail - Supplies, Services and Other Supplies includes office supplies and supplies for Explorer Post and K -9 unit; services include equipment rental and repair charges, cell phone, and memberships, among others; intergovernmental includes SCORE jail and animal control costs. 22 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.220.31.00 Supplies - Office & Operating $ 9,321 $ 2,403 $ 3,499 $ - $ - $ - 000.10.521.220.31.01 Supplies - Operating 41,232 27,800 44,256 40,950 40,950 40,950 000.10.521.220.31.02 Supplies - K -9 Unit 5,375 5,511 3,794 3,500 3,500 3,500 000.10.521.220.31.03 Supplies - Explorer Post - - 250 250 - - 000.10.521.220.31.04 Supplies - Emergency Services Unit 11,942 9,651 12,598 10,000 10,000 10,000 000.10.521.220.31.05 Supplies - Civil Disturbance Unit 2,747 263 1,540 5,000 5,000 5,000 000.10.521.220.35.00 Small Tools & Equipment - Minor tools - 7,592 358 600 600 600 Total Supplies 70,616 53,219 66,296 60,300 60,050 60,050 000.10.521.220.41.00 Prof Svcs - (2) K -9 dogs vet bills and 2,468 2,825 5,512 8,000 8,000 8,000 professional grooming 000.10.521.220.42.00 Communication - Cellular phone usage, 48,044 48,069 26,087 - - - pager usage, language line services and COPS grant 000.10.521.220.43.00 Travel - Mileage, parking 8,926 108 276 - 500 500 000.10.521.220.43.03 Travel - transportation, meals, lodging for 547 161 - - - - Police Explorers 000.10.521.220.45.00 Rental - Operating leases and rentals - 20,869 97,105 50,000 - - 000.10.521.220.45.94 Rental - Equipment Replacement Fund 236,189 268,872 179,244 258,516 56,531 56,531 000.10.521.220.45.95 Rental - Equipment Rental O & M 342,064 355,771 402,779 403,055 425,806 427,982 000.10.521.220.48.00 R &M - SRT equipment, uniforms, cell 80,770 69,373 49,089 65,404 65,404 65,404 phone repairs, vest replacement, etc. 000.10.521.220.48.01 R &M - Uniform cleaning for Patrol Division 788 - - - - - 000.10.521.220.49.00 Misc - Memberships and registrations 5,489 1,938 4,437 2,000 2,000 2,000 000.10.521.220.49.03 Misc - BSA Charter, Explorer Academy 8 1,876 296 1,850 2,100 2,100 Reg. and annual recruitment open house 000.10.521.220.49.44 Misc - Registrations - 4,970 2,805 - - - 000.10.523.220.41.00 Prof Svcs - Monitoring of Prisoners 26,204 31,475 25,000 25,000 25,000 25,000 Total Services 751,497 806,307 792,631 813,825 585,341 587,517 000.10.523.600.51.00 Intergodt Prof Svcs - SCORE 1,067,078 1,232,427 1,462,693 1,494,650 1,484,914 1,633,405 000.10.554.300.51.00 Intergodt Prof Svcs - Animal Control 68,323 70,735 88,633 82,500 118,852 118,852 Total Intergovernmental 1,135,401 1,303,162 1,551,326 1,577,150 1,603,766 1,752,257 Total Supplies, Services and Other $1,957,514 $ 2,162,688 $2,410,253 $2,451,275 $2,249,157 $2,399,824 22 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Special Services FUND NUMBER: 000 POSITION: Chief of Police Process all department criminal and incident reports while complying with laws regarding privacy and security. Respond to public disclosure requests and serve as department receptionists. Maintain and store all criminal history records information. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017-18 %Chg Salaries & Wages $ 707,792 $ 687,366 $ 732,931 $ 784,632 $ 817,423 $ 832,907 4.18% 1.89% Personnel Benefits 246,137 246,678 311,099 308,947 330,389 347,510 6.94% 5.18% Supplies 28,413 26,215 38,901 34,900 44,400 44,400 27.22% 0.00% Services 37,838 30,607 30,601 26,047 25,000 83,000 -4.02% 232.00% Expenditure Total $ 1,020,180 $ 990,866 $ 1,113,532 $ 1,154,526 $ 1,217,212 $ 1,307,816 5.43% 7.44% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position 2016 FTE 2017 IFTE 2017 Budgeted Salaries Benefits 2018 IFTE 2018 Budgeted Salaries Benefits Police Records Manager 1 1 $ 90,495 $ 33,394 1 $ 92,305 $ 35,085 Police Records Supervisor 1 1 76,296 31,850 1 77,822 33,511 Police Information Analyst 1 1 80,533 32,473 1 82,144 34,155 Police Records Specialist 7 7 390,598 169,627 7 398,410 178,811 Evidence Technician 1 1 69,452 25,901 1 70,841 27,180 Administrative Support Assistant 0 1 66,801 29,804 1 68,137 31,427 Differential 11,000 842 11,000 842 Overtime 32,248 6,4991 32,248 6,499 Total 11 12 $ 817,423 $ 330,3891 12 1 $ 832,907 $ 347,510 23 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office and evidence supplies; services include records destruction, repair costs, and ACCESS terminal rental, among others. Police,- Special Services 24 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.230.31.00 Supplies - Office & Operating $ 24,940 $ 24,619 $ 21,226 $ 15,500 $ 25,000 $ 25,000 000.10.521.230.31.01 Supplies - Evidence 3,473 1,596 2,675 4,400 4,400 4,400 000.10.521.230.35.00 Supplies - Evidence - - 15,000 15,000 15,000 15,000 Total Supplies 28,413 26,215 38,901 34,900 44,400 44,400 000.10.521.230.41.00 Prof Svcs - Records destruction, evidence 1,856 7,153 2,610 3,000 9,000 9,000 disposition, and translators 000.10.521.230.42.00 Communication - Communications 5,964 7,602 472 - - - services and equipment 000.10.521.230.42.01 Communication - Pagers and cell phones 647 377 576 860 for Evidence Technician 000.10.521.230.45.00 Rental - ACCESS terminal, Cole directory 5,909 4,584 7,178 7,187 - - and copy machine lease 000.10.521.230.48.00 R &M - Repairs and maint. such as safe & 20,868 10,545 19,302 13,500 13,500 71,500 lock, Justice maint., evidence barcoding, Spillman maintenance 000.10.521.230.49.00 Misc - Misc. costs for maintaining records 2,594 345 462 1,500 2,500 2,500 and evidence ITotal Services 37,838 30,607 30,601 1 26,047 25,000 83,000 Total Supplies, Services and Other 1 $ 66,251 $ 56,821 $ 69,5021$ 60,947 $ 69,400 $ 127,400 24 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Investigations FUND NUMBER: 000 POSITION: Chief of Police Conduct all follow -up investigation associated with major crimes to include crimes against persons, crimes against property, fraud, and white - collar offenses. Expenditure Summary Police - Investigations Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 1,207,243 $ 1,479,958 $ 1,472,526 $ 1,268,645 $ 1,493,179 $ 1,519,572 17.70% 1.77% Personnel Benefits 370,194 463,734 475,918 413,367 508,577 537,126 23.03% 5.61% Supplies 15,855 13,764 7,781 7,000 12,000 12,000 71.43% 0.00% Services 156,925 236,643 1 201,258 1 196,918 133,802 133,822 32.05% 0.01% Expenditure Total $ 1,750,217 $ 2,194,099 1 $ 2,157,483 1 $ 1,885,930 $ 2,147,559 $ 2,202,520 13.87% 2.56% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. P61ice = investtoations Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Sergeant 2 2 $ 229,013 $ 71,558 2 $ 233,594 $ 75,654 Police Officer 10 10 958,026 359,159 10 977,186 381,037 Domestic Violence Advocate 1 1 71,076 30,669 1 72,497 32,311 Police Records Clerk 1 1 61,522 20,367 1 62,753 21,299 Overtime 173,542 26,824 173,542 26,824 Total 14 14 $ 1,493,179 $ 508,577 14 $ 1,519,572 $ 537,126 25 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office and operating supplies; services include polygraph translation, travel, equipment rental and repair, and investigation costs, among others. '',Police- Investigations 26 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.210.31.00 Supplies -Office and Operating $ 15,855 $ 13,764 $ 7,781 $ 7,000 $ 12,000 $ 12,000 Total Supplies 15,855 13,764 7,781 7,000 12,000 12,000 000.10.521.210.41.00 Prof Svcs - Polygraph, translation and 3,443 4,172 5,362 3,350 4,000 4,000 transcription services 000.10.521.210.42.00 Communication - supplies and services 833 1,034 333 - - - 000.10.521.210.43.00 Travel - Parking fees 14,974 7,409 6,591 5,000 5,000 5,000 000.10.521.210.45.00 Rental - Vehicle rentals and leases 2,448 2,139 2,555 2,500 - - 000.10.521.210.45.94 Rental - Equipment Replacement Fund 50,420 134,498 58,760 61,351 7,595 7,595 000.10.521.210.45.95 Rental - Equipment Rental O & M 69,639 79,569 112,217 112,217 104,707 104,727 000.10.521.210.47.00 Public Utility 1,149 - - - - - 000.10.521.210.47.22 Public Utility - Gas - 521 301 - - 000.10.521.210.47.25 Public Utility - Water - 829 284 - - - 000.10.521.210.48.00 R &M - Shredder & copy machine 10,282 5,656 10,686 9,000 9,000 9,000 maintenance and investigation impounds 000.10.521.210.49.00 Misc - Unanticipated misc. investigation 3,738 816 4,169 3,500 3,500 3,500 and DV expenses Total Services 156,925 236,643 201,258 196,918 133,802 133,822 Total Supplies, Services and Other $ 172,780 $ 250,407 $ 209,040 $ 203,918 $ 145,802 $ 145,822 26 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Tukwila Anti -Crime FUND NUMBER: 000 POSITION: Chief of Police This unit, internally referred to as Tukwila Anti -Crime Team (TAC Team), provides specific criminal emphasis operations, which include narcotics, gambling, and vice - related activities. Also included are all gambling licensee audits and adult entertainment license background checks. Expenditure Summary Police - Tukwila Anti -Crime Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 405,981 $ 547,451 $ 439,942 $ 564,143 $ 553,671 $ 563,576 - 1.86% 1.79% Personnel Benefits 127,098 175,620 156,284 182,819 193,540 204,770 5.86% 5.80% Supplies 602 693 2,272 2,000 2,000 2,000 0.00% 0.00% Services 86,258 88,932 137,481 141,890 97,522 98,679 - 31.27% 1.19% Expenditure Total 1 $ 619,938 $ 812,696 1 $ 735,979 1 $ 890,852 $ 846,733 $ 869,024 1 -4.95% 2.63% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police Tukwila Anti -Crime 27 2016 2017 2017 Budgeted 2018 2018 Budgeted Position FTE FTE Salaries Benefits FTE Salaries Benefits Police Sergeant 1 1 $ 103,843 $ 31,646 1 $ 105,920 $ 33,432 Police Officer 2 4 391,370 153,018 4 399,197 162,462 Overtime 58,459 8,876 58,459 8,876 Total 3 5 $ 553,671 $ 193,540 5 $ 563,576 $ 204,770 27 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include equipment rental and repair, and license inspections, among others. i Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.250.31.00 Supplies - Office & Operating all stations $ 602 $ 693 $ 2,272 $ 2,000 $ 2,000 $ 2,000 Total Supplies 602 693 2,272 2,000 2,000 2,000 000.10.521.250.42.00 Communication - Cellular phone services 1,072 1,409 1,348 - - - 000.10.521.250.43.00 Travel - Mileage, parking, etc 25 - - - - - 000.10.521.250.45.00 Rental - Vehicle rentals and leases 15,806 19,903 29,168 26,520 29,000 29,000 000.10.521.250.45.94 Rental - Equipment Replacement Fund 27,558 35,726 27,260 35,726 2,675 2,675 000.10.521.250.45.95 Rental - Equipment Rental O & M 36,078 25,165 69,625 68,644 54,847 56,004 000.10.521.250.48.00 R &M - Repairs & maintenance of VCR, - 64 1,000 1,000 1,000 1,000 video printer, cameras, body wire 000.10.521.250.49.00 Misc - Misc. expenses to include drug 5,718 6,665 9,080 10,000 10,000 10,000 expenses, license inspections Total Services 86,258 88,932 137,481 141,890 97,522 98,679 Total Supplies, Services and Other $ 86,860 $ 89,625 $ 139,7531 $ 143,890 $ 99,522 $ 100,679 i DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Professional Standards FUND NUMBER: 000 POSITION: Chief of Police This section provides on-going commercial and residential security surveys, training and information programs, and maintains community crime analysis for business and residential communities. Also, maintains an on-going D.A.R.E. program within elementary, middle, and high school levels. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017.18 %Chg Salaries &Wages $ 1,114,418 $ 1,193,026 $ 1,379,165 $ 1,417,142 $ 1,441,563 $ 1,469,488 1.72% 1.94% Personnel Benefits 318,339 390,185 476,214 496,839 545,570 578,363 9.81% 6.01% Supplies 13,211 17,699 13,277 8,300 8,300 8,300 0.00% 0.00% Services 1 60,565 87,855 89,268 209,084 25,854 10,388 -87.63% -59.82% Expenditure Total 1 $ 1,506,533 $ 1,688,764 $ 1,957,925 $ 2,131,365 $ 2,021,287 $ 2,066,539 -5.16% 2.24% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Prolessrohat$tandarrds Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Sergeant 1 3 $ 327,148 $ 121,314 3 $ 333,691 $ 128,664 Community Policing Coordinator 1 1 84,975 29,050 1 86,675 30,408 Police Officer 7 11 984,136 388,326 11 1,003,819 412,411 Prof Standard Admin Specialist 1 0 - - 0 - - Overtime 45,303 6,880 45,303 6,880 Total 10 15 $ 1,441,563 $ 545,5701 15 1 $ 1,469,488 $ 578,363 29 Expenditure Details - Supplies, Services and Other Supplies include office supplies and supplies for DARE program; services include rental of equipment, equipment repair charges, among others. 30 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.300.31.00 Supplies - Office & Operating $ 9,177 $ 13,752 $ 9,468 $ 4,300 $ 4,300 $ 4,300 000.10.521.300.31.01 Supplies - Dare 4,034 3,946 3,810 4,000 4,000 4,000 Total Supplies 13,211 17,699 13,277 8,300 8,300 8,300 000.10.521.300.42.00 Communication - Communication 2,555 2,264 1,770 - - - Services 000.10.521.300.43.00 Travel - Mileage, parking 971 1,408 1,659 - - - 000.10.521.300.44.00 Advertising - Ads 60 - 400 400 400 400 000.10.521.300.45.00 Rental - Equipment lease for copier, fax, 2,289 1,463 1,310 1,100 - - scanner, etc. 000.10.521.300.45.94 Rental - Equipment Replacement Fund 16,969 48,225 10,823 48,159 1,365 1,365 000.10.521.300.45.95 Rental - Equipment Rental O & M 28,215 30,437 64,221 63,795 18,489 3,023 000.10.521.300.47.00 Public Utility - Surface water chgs 1,470 - - - - - 000.10.521.300.47.21 Public Utility - Electricity - 1,278 395 - - 000.10.521.300.47.26 Public Utility - Surface water chgs - 203 117 - - - 000.10.521.300.48.00 R &M - Misc repairs and maintenance 3,972 1,806 449 1,000 1,000 1,000 000.10.521.300.48.94 R &M - Misc repairs and maintenance - - - 75,000 - - 000.10.521.300.48.95 R &M - Misc repairs and maintenance - - - 10,940 - - 000.10.521.300.49.00 Misc - Crime Free Multi- Housing prnt 4,064 772 8,125 8,690 4,600 4,600 supplies, drill team equip, RSO notifications Total Services 1 1 60,565 87,855 89,268 209,084 25,854 10,388 Total Supplies, Services and Other 1 $ 73,776 $ 105,554 $ 102,546 $ 217,384 $ 34,154 $ 18,688 30 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Training FUND NUMBER: 000 POSITION: Chief of Police Planning, evaluation, scheduling, and documentation of all training programs within the department. Expenditure Summary Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 125,047 $ 136,921 $ 119,858 $ 107,075 $ 115,689 $ 117,693 8.04% 1.73% Personnel Benefits 31,084 32,152 34,099 29,953 38,293 40,460 27.84% 5.66% Supplies 63,390 41,575 55,100 41,100 41,100 44,500 0.00% 8.27% Services 1 77,721 93,306 1 79,200 1 94,671 92,021 88,621 - 2.80% - 3.69% Expenditure Total 1 $ 297,242 $ 303,954 1 $ 288,257 1 $ 272,799 $ 287,102 $ 291,274 5.24% 1.45% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Traininq 31 2016 2017 2017 Budgeted 2018 2018 Budgeted Position FTE FTE Salaries Benefits FTE Salaries Benefits Police Officer 1 1 $ 100,189 $ 35,940 1 $ 102,193 $ 38,107 Overtime 15,500 2,354 15,500 2,353 Total 1 1 $ 115,689 $ 38,293 1 $ 117,693 $ 40,460 31 Expenditure Detail - Supplies and Services Supplies includes miscellaneous office supplies; services include instructor fees, travel for training, equipment rental and repair, memberships, and registrations, among others. 32 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.400.31.00 Supplies - Office & Operating 63,390 41,575 55,100 41,100 41,100 44,500 Total Supplies 63,390 41,575 55,100 41,100 41,100 44,500 000.10.521.400.41.00 Prof Svcs - SRT, CDU, TB, DV, etc. $ 525 $ 6,377 $ 9,000 $ 9,000 $ 9,000 $ 9,000 instructors 000.10.521.400.42.00 Communication - Postage 330 530 - - - - 000.10.521.400.43.00 Travel - Travel expenses for training for all 23,053 25,462 32,529 26,380 26,380 26,380 divisions 000.10.521.400.45.00 Rental - Equipment rentals and leases - 5,523 1,662 5,200 5,200 1,800 000.10.521.400.48.00 R &M - Repairs and maintenance for - 276 306 5,150 2,500 2,500 training 000.10.521.400.49.00 Misc - Registrations for department 53,813 55,138 35,703 48,941 48,941 48,941 training Total Services 1 77,721 93,306 79,200 94,671 92,021 88,621 Total Supplies, Services and Other $ 141,111 $ 134,881 $ 134,300 $ 135,771 $ 133,121 $ 133,121 32 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Mike Villa Description DIVISION: Traffic FUND NUMBER: 000 POSITION: Chief of Police Provides traffic law enforcement and traffic control. Investigates traffic related incidents and develops and works from a comprehensive traffic plan, which includes: traffic safety education, enforcement programs such as D.U.I enforcement, and coordination with City Engineering. Also, management of the Traffic Volunteer Program. Expenditure Summary Police Traffic Expenditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries & Wages $ 263,775 $ 403,488 $ 418,095 $ 398,429 $ 424,191 $ 431,728 6.47% 1.78% Personnel Benefits 72,253 128,819 140,308 121,252 142,739 150,680 17.72% 5.56% Supplies 6,308 4,412 7,083 4,600 4,600 4,600 0.00% 0.00% Services 27,398 32,085 22,275 31,129 19,650 20,022 - 36.88% 1.89% Intergovt. Services & Taxes 865,768 897,903 989,334 963,661 1,127,358 1,168,917 16.99% 3.69% Expenditure Total $ 1,235,502 $ 1,466,707 $ 1,577,095 1 $ 1,519,071 $ 1,718,538 $ 1,775,947 13.13% 3.34 ° / Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police; -" Traffic " Position 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Police Sergeant 1 1 $ 111,414 $ 40,816 1 $ 113,642 $ 43,277 Police Officer 2 2 198,682 71,020 2 202,656 75,294 Service Transport Officer 1 1 66,759 23,717 1 68,094 24,923 Overtime 47,336 7,187 47,336 7,187 Tota 1 4 4 $ 424,191 $ 142, 739 4 1 $ 431,728 $ 150, 680 33 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services includes equipment rental and repair, among others. 34 Actual Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.10.521.700.31.00 Supplies - Office & Operating $ 6,308 $ 4,412 $ 7,083 $ 4,600 $ 4,600 $ 4,600 Total Supplies 6,308 4,412 7,083 4,600 4,600 4,600 000.10.521.700.42.00 Communication - Pager and cellular 15 - 35 - - - phone services 000.10.521.700.45.00 Rental - Copier 2,054 2,054 856 - - - 000. 10. 521 .700.45.94 Rental - Equipment Replacement Fund 15,664 16,913 8,976 16,626 989 989 000.10.521.700.45.95 Rental - Equipment Rental O & M 7,348 7,953 8,827 9,203 8,161 8,533 000.10.521.700.48.00 R &M - Radar repair & certification, and 2,316 4,788 3,078 4,800 10,000 10,000 quartermaster replacement 000.10.521.700.49.00 Misc - supplies for traffic unit - 377 504 500 500 500 Total Services 27,398 32,085 22,275 31,129 19,650 20,022 000.10.521.240.51.00 Intergodt Prof Svcs - Valley Comm 865,768 897,903 989,334 963,661 1,127,358 1,168,917 Total Intergovernmental 865,768 897,903 989,334 963,661 1,127,358 1,168,917 Total Supplies, Services and Other $ 899,474 $ 934,400 $1,018,692 $ 999,390 $1,151,608 $1,193,539 34 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: October 13, 2016 SUBJECT: Proposed 2017-2018 Biennial Budget: Attachment A ISSUE Discussion of Attachment A — Revenues and Expenditures, Governmental Funds 2017-2022 Analysis. DISCUSSION Attachment A of the Financial Planning Model combines the activities of all governmental funds except special revenues and projects them forward six years. It reflects financial results, budget and projections for both operating and capital governmental activities. The Finance and Safety Committee is asked to review and discuss Attachment A with Finance Department Staff. The full Council will be briefed at the October 24, 2016 Committee of the Whole meeting. ATTACHMENTS "Please bring 2017-2018 Biennial Budget Workbook (Page 39)** 35 36 City of Tukwila Allan Ekberg, Mayor TO: Finance and Safety Committee FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: October 13, 2016 SUBJECT: Proposed 2017-2018 Biennial Budget: Financial Policies ISSUE Discussion of 2017-2018 Biennial Budget Appendix I — Policies. DISCUSSION The City's Financial Policies represent values and expectations for financial planning, budgeting, accounting, reporting and other management practices. The Finance and Safety Committee is asked to review and discuss the existing Financial Policies with Finance Department Staff. Staff is not currently proposing any changes to the established policies. If the Committee requests amendments they will be forwarded to the Committee of the Whole for additional consideration. ATTACHMENTS "Please bring 2017-2018 Biennial Budget Workbook (Page 341)** 37