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HomeMy WebLinkAboutCAP 2011-06-13 COMPLETE AGENDA PACKET City of Tukwila Distribution: V. Seal Mayor Haggerton A ffairs J. Duffie S. Lancaster Community A ffairs D. Quinn C. O'Raherty Parks Committee A. Ekberg S. Mate Kerslake j J. Hernandez K. Mate D. Robertson O Verna Seal, Chair h� O Joe Duffie 0 De'Sean Quinn AGENDA MONDAY,, ,JUNE 13 2011 CONFERENCE ROOM #3, 5:00 PM Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Contract amendment for Past Forward Northwest a. Forward to 6/27 C.O.W. P9.1 Cultural Services. and 7/5 Regular Mtg. Rick Still, Parks Recreation Director b. Lake to Sound Trail Project Update. b. Information only. Pg.21 Rick Still, Parks Recreation Director c. Code Enforcement Briefing. c. Information only. Pg.33 Kathy Stetson, Code Enforcement Officer 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Monday, June 27, 2011 S The City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 433 -1800 (tukclerk @tukwilawa.gov) for assistance. City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director DATE: June 7, 2011 SUBJECT: Contract Amendment with Past Forward Northwest Cultural Services ISSUE Amend Consultant Agreement for Cultural Interpretation Services with Past Forward Northwest Cultural Services for the Duwamish Hill Preserve. BACKGROUND On June 1, 2007 the City of Tukwila executed a Consultant Agreement for Cultural Interpretation Services with Past Forward Northwest Cultural Services (Past Forward) for the Duwamish Hill Preserve. The cultural services scope of work was for grant writing, planning, education and interpretation. As need and budget allowed, the agreement has been amended six times and the contract total is currently at $39,500. Adding the proposed amendment in the amount of $10,000 will extend the contract over the $40,000 threshold of the Mayor's authority, thus requiring City Council approval. DISCUSSION Past Forward has successfully obtained $650,025 in grant funding for the Duwamish Hill Preserve. The grants obtained were mostly used for the design and development of Phase I. Two grants have been used to develop the educational portion of the project. Curriculum has been written and used in several Tukwila School District classrooms along with several site visits by different age students. As you can see in the list of awarded grants in Attachment A, it took 14 different successful grants to reach this funding amount. The smaller grants are usually for a very specific type of work that the granting agency is interested in funding. However large or small each grant is, the expertise of Past Forward's staff, combined with a very intriguing project, has allowed for great grant awarding success for the Duwamish Hill Preserve. Attachment B is the contract amendment for review. RECOMMENDATION The Council is being asked to approve the contract amendment in the amount of $10,000.00 (for a total contract amount of $49,500) and extend the contract an additional twenty -four months and to consider this item at the June 27, 2011 Committee of the Whole meeting and subsequent July 5, 2011 Regular meeting. ATTACHMENTS Attachment A Past Forward Grants Awarded Attachment B Contract for Services Amendment 7 Attachment C Original Contract, with Amendments 1 -6 WA2011 Info Memos \PastForwardContract.doc 6 -7 -11 1 Attachment A Past Forward Grants Awarded Past Forward Grants Awarded Award Grant Name Amount Date Purpose Capital Fund for Washington's Heritage 2005 -07 110,250 2005 Development Capital Fund for Washington's Heritage 2007 -09 197,960 2007 Development Capital Fund for Washington's Heritage 2011 -13 150,000 2010 Development 4 Culture Heritage Facilities 2005 20,000 2005 Development 4 Culture Heritage Facilities 2006 25,000 2006 Development 4 Culture Heritage Facilities 2007 15,000 2007 Development 4 Culture Heritage Facilities 2008 39,375 2008 Development 4 Culture Heritage Facilities 2010 3,600 2010 Development King County Natural Resources Waterworks Program 10,000 2007 Development King County Natural Resources Waterworks Program 56,250 2008 Development National Trust for Historic Preservation 2009 5,000 2009 Development 4 Culture Special Projects 2011 6,400 2011 Development DEVELOPMENT TOTAL 638,835 4 Culture Heritage Education 2010 5,000 2010 Program 4 Culture Special Projects 2010 6,190 2010 Proqram PROGRAM TOTAL 11,190 ALL GRANTS GRAND TOTAL 650,025 W IAdministration\ProjectsWill 2008- 09- 10 \FinancialWttachment A Past Forward Grants Awarded 6 -7.11 6 -7 -11 2 ATTACHMENT B 07- 104(g) Council Approval CITY OF TUKWILA CONTRACT FOR SERVICES Amendment #7 Between the City of Tukwila and Past Forward Northwest Cultural Services That portion "3" of Contract No. AG 07-lo4 between the City of Tukwila and Past Forward Northwest Cultural Services is amended as follows: TERM: To extend such time that the Consultant shall perform all services and provide all work products required by adding an additional 24.months to this agreement. The new expiration date shall be July 31, 2013. And That portion "4A" is amended as follows: PAYMENT: Payment for the work provided by the Consultant shall be made as provided on "Amendment 7" attached hereto, provided that the total amount of payment to the Consultant for Amendment 7 shall not exceed slo,000 (increasing the original contract to $49, 500) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of 20 CITY OF TUKWILA CONTRACTOR Jim Haggerton, Mayor Holly Taylor, Past Forward Northwest Cultural Services ATTEST /AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, CMC, City Clerk City Attorney Date approved by City Council (Applicable if contract amount is over $40,000) 3 07- 1o4(g) Council Approval Amendment 7 Scope of Work Amendment Duwamish Hill Preserve Cultural Services: grant writing, planning, education interpretation, 2011 -11 Background Past Forward (consultant) has provided planning, grant writing and program development services related to preservation and development of Duwamish Hill Preserve to the City of Tukwila and Cascade Land Conservancy since 2004. This Scope of Work represents a continuation of services related to fund raising for site development, educational and public programs, tribal consultation, and planning services related to community outreach. Scope of Work Est. hours Est. Fee The following tasks may be included in consultant's work plan during 2011 -12 for at $7o /hr the Duwamish Hill Preserve project. Sequence of tasks will be determined by site development schedule and fund raising priorities. Task 1: Project Planning Fund Raising 8o hours $5,600 Plan and prepare grant applications for Phase II design and construction, and for education program development, for submittal by the City of Tukwila or the Cascade Land Conservancy. Task z: Development of Interpretive Content 15 hours $1,050 Research, writing and community review of interpretive information about the Hill's natural and cultural history for public display on site kiosks, for use in self guided tour brochures and public educational programs, and for posting on the Hill web site. Task 3: Contribution to Development of Education Program 15 hours $1,050 Work with management team and /or education committee to develop curriculum materials for use by Tukwila School District, facilitate field trips, and develop plan other educational resources as needed. Task 4: Consultation with Muckleshoot Duwamish Tribes 10 hours $700 Coordinate and participate in discussions with Muckleshoot Cultural Committee and Duwamish Tribal Council about capital improvements, and development of interpretive and educational programs and content. Task 5: Community Outreach, Project Management, Staff Support zo hours $1,400 Outreach, publicity, research, project team and design development meetings, and other duties as requested. Estimated labor for Tasks 1 -5: 14o hours $9,800 Additional project expenses $zoo Mileage to Tukwila, Auburn Seattle as needed [sioo]. Additional est. expenses: long distance phone calls, printing, copying, mailing [sioo]. Total estimated project fees: $10,000 4 ATTACHMENT C k 6 07 -A6,�/ CONSULTANT AGREEMENT FOR CULTURAL INTERPRETATION SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Past Forward Northwest Cultural Services, hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Cultural Interpretation Services in connection with the project titled Duwamish Riverbend Hill. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "1" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 24 months from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "1" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $6,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. l 5 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform- ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall 2 6 be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 3 7 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this I day of r 20 CITY OF TUKWILA CONSULTANT Steven M. Mullet, Mayor Printed Name: I Title: P Q -PM Attest /Authenticated: Approved as to Form: a e E. Cant CMC, City Clerk Office of the City Attorney 4 8 Attachment 1 Scope of Work Duwamish Riverbend Hill Cultural Services: grant writing, planning, education interpretation Background Past Forward (consultant) has provided Cultural Services including planning, grant writing and program development services related to preservation and development of Duwamish Riverbend Hill to the Cascade Land Conservancy since January 2004. This Scope of Work represents a continuation of services related to fund raising for site development costs, development of educational and public programs for the property, consultation with the Muckleshoot and Duwamish Tribes, and planning services related to community outreach. Project Proposal Est. hours Est. Fee The following tasks may be included in heritage consultant's work plan at $50 /hr during 2007 as components of the planning and design phase for Duwamish Riverbend Hill. Sequence of tasks will be determined by site development schedule and fund raising priorities. Task 1: Project Planning Fund Raising 80 hours $4,000 Plan and prepare grant applications for design and construction phase of capital project, and for education program development, for submittal by the City of Tukwila or the Cascade Land Conservancy. Task 2: Consult with Muckleshoot and Duwamish Tribes 6 hours $300 Coordinate and participate in consultation discussions with Muckleshoot Cultural Committee and Duwamish Tribal Council regarding proposed capital improvements for site, and development of interpretive and educational programs and content. Task 3: Community Outreach Staff Support 8 hours $400 Outreach, publicity, research, and other duties as assigned. Task 4: Develop heritage content for Green Duwamish Map Research and write draft content on cultural heritage sites along the Duwamish River in the Tukwila area for Green Duwamish Map project developed by People for Puget Sound and community partners. 20 hours $1,000 Estimated labor for Tasks 1 -4: 114 hours $5,700 Additional project expenses $300 Estimated travel expenses: mileage to Tukwila, Auburn Seattle as needed [est. 10 trips 480 miles at $.485 /mile $233]. Additional est. expenses: long distance phone calls, printing, copying, mailing [misc. expenses $67]. Total estimated project fees: $6,000 9 0 -7- °LI(�j CITY OF TUKWILA CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and Past Forward Northwest Cultural Services That portion "4A" of Contract No. AG 07 -104 between the City of Tukwila and Past Forward Northwest Cultural Services is amended as follows: "Payment for the work provide by the Consultant shall be made as provided on "Attachment 2 attached hereto, provided that the total amount of payment to the Consultant shall not exceed $7,000 (increasing the original contract to $13,000) without express written modification of the Agreement signed by the City." All other provisions of the contract shall remain in full force and effect. Dated this day of !1"1 AA je t__., 20 off CONSULTANT CITY OF TUKWILA HaggeKfAayor ATTEST/ AUTHENTICATED APPROVED AS TO FORM CMC, City Clerk City Attorney •Sr C�' L k ee ri Date approved by ClC Council (Applicable if contract amount is over $25,000) HAContracts\Contract AmmendmentsWolly Taylor Past Forward.doc sg 312612008 Page I of 1 C 0-� 10 Attachment 2 —Scope of Work Amendment Duwamish Riverbend Hill Cultural Services: grant writing, planning, education interpretation Background Past Forward (consultant) has provided Cultural Services including planning, grant writing and program development services related to preservation and development of Duwamish Riverbend Hill to the Cascade Land Conservancy since 2004. This Scope of Work represents a continuation of services related to fund raising for site development costs, development of educational and public programs for the property, consultation with the Muckleshoot and Duwamish Tribes, and planning services related to community outreach. Scope of Work Est. hours Est. Fee The following tasks may be included in heritage consultant's work plan at $60 /hr during 2008 as components of the planning and design phase for Duwamish Riverbend Hill. Sequence of tasks will be determined by site development schedule and fund raising priorities. Task 1: Project Planning Fund Raising 80 hours $4,800 Plan and prepare grant applications for design and construction phase of capital project, and for education program development, for submittal by the City of Tukwila or the Cascade Land Conservancy. Task 2: Consult with Muckleshoot and Duwamish Tribes 10 hours $600 Coordinate and participate in consultation discussions with Muckleshoot Cultural Committee and Duwamish Tribal Council regarding proposed capital improvements for site, and development of interpretive and educational programs and content. Task 3: Community Outreach Staff Support 20 hours $1,200 Outreach, publicity, research, and other duties as assigned. Estimated labor for Tasks 1 -3: 110 hours 56,600 Additional project expenses 5400 Estimated travel expenses: mileage to Tukwila, Auburn Seattle as needed [$300]. Additional est. expenses: long distance phone calls, printing, copying, mailing [$100]. Total estimated project fees: $7,000 11 a� -�oy CITY OF TUKWILA CONTRACT FOR SERVICES Amendment i#2 Between the City of Tukwila and fast Forward Northwest Cultural Services That portion "4A" of Contract No. AG 07 -104 between the City of Tukwila and Past Forward N Cultural Serve= is amended as follows: "Payment for the work provided by the Consultant shall be made as provided on "Attachment 3 attached hereto, provided that the total amount of payment to the Consultant shall not exceed $5,000 (increasing the original contract to $18,000) without express written modification of the Agreement signed by the City." All other provisions of the contract shall remain in full force and effect. Dated this 2� day of o ►yc`f' 20 C),r<' CONSULTANT CITY OF TUKWILA Hagge� ayor ATTEST /AUTHENTICATED APPROVED AS TO FORM ,5Ty p hur CMC, City C rk City A ,.orney Date approved by City Council (Applicable if contract amount is over $25,000) CADocuments and Settings\Holly Taylor\Local Settings\Teraporary Intemet Files \0LKl33E \Holly Taylor Past Forward.doc sg 8 /27/2008 Page 1 of 1 12 07-104(c) Council approval N/A CITY OF TUKWILA CONTRACT FOR SERVICES Amendment #3 Between the City of Tukwila and Past Forward Northwest Cultural Services That portion "3" of Contract No. AG 07 -104 between the City of Tukwila and Past Forward Northwest Cultural Services is amended as follows: Extension of contract for grant writing consulting and writing services for 24 months making Friday,- June 10, 2011 the new completion date. And That portion "4A" of Contract No. AG 07 -104 between the City of Tukwila and Past Forward Northwest Cultural Services is amended as follows: Payment for the work provided by the Consultant shall be made as provided on "Attachment 1" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $5,000 (increasing the original contract to $23,000) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this 1 day of /d .20 D CONTRACTOR CITY OF TUKWILA J aggerto i r ATTEST/ AUTHENTICATED APPROVED AS TO FORM Christy O'Fl erty, CMC, City Clerk Ci At Date approved by City Council (Applicable if contract amount is over $25,000) RAContracLlContract Ammendments\Holly Taylor Past Forward May 2009.doc to, 5/12/2009 Page 1 of l C 0 V 13 3 Attachntenty Scope of Work Amendment Duwamish Riverbend Mill Cultural Services: grant writing, planning, education interpretation Background Past Forward (consultant) has provided Cultural Services including planning, grant writing and program development services related to preservation and development of Duwamish Riverbend Hill to the Cascade Land Conservancy since 2004. This Scope of Work represents a continuation of services related to fund raising for site development costs, development of educational and public programs for the property, consultation with the Muckleshoot and Duwamish Tribes, and planning services related to community outreach. Scope of Work Est. hours Est. Fee The following tasks may be included in heritage consultant's work plan at $65/hr during 2008 as components of the planning and design phase for Duwamish Riverbend Hill. Sequence of tasks will be determined by site development schedule and fund raising priorities. Task 1: Project Planning Fund Raising 50 hours $3,250 Plan and prepare grant applications for design and construction phase of capital project, and for education program development, for submittal by the City of Tukwila or the Cascade Land Conservancy. Task 2: Consult with Muckleshoot and Duwamish Tribes 10 hours $650 Coordinate and participate in consultation discussions with Muckleshoot Cultural Committee and Duwamish Tribal Council regarding proposed capital improvements for site, and development of interpretive and educational programs and content. Task 3: Community Outreach, Project Management, Staff Support 15 hours $975 Outreach, publicity, research, project team and design development meetings, and other duties as assigned. Estimated labor for Tasks 1 -3: 75 hours S ,875 Additional project expenses $125 Estimated travel expenses: mileage to Tukwila, Auburn Seattle as needed i$100]. Additional est. expenses: long distance phone calls, printing, copying, mailing [$25]. Total estimated project fees: $5,000 14 07 Council Approval N/A CITY OF TUKWILA CONTRACT FOR SERVICES Amendment #4 Between the City of Tukwila and Past Forward Northwest Cultural Services That portion "4A" of Contract No. AG 07 -104 between the City of Tukwila and Past Forward Northwest Cultural Services is amended as follows: Payment for the work provided by the Consultant shall be made as provided on "Attachment 4"attached hereto, provided that the total amount of payment to the Consultant shall not exceed $1,500 (increasing the original contract to $24,500) without express written modification of the Agreement signed by the City. All other provisions of the contract shall rem in in full force and effect. Dated this 10 ��day of 20 10 CONTRACTOR PTY OF TUKWILA U I Haggert� yor 5 -1O ATTEST /AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, CMC, City C`'�erk Ci A onne Date approved by City Council N�/> (Applicable if contract amount is over $25,000) W Administration \Contracts\Parks and Trails Contracts \Holly Taylor\IIolly Taylor Past Forward May 2010 Amendement 4.doc kn 5/5J2010 Page I of 2 f of 15 Attachment 4 Scope of Work Amendment Duwamish Riverbend Hill Cultural Services: grant writing, planning, education interpretation Background Past Forward (consultant) has provided Cultural Services including planning, grant writing and program development services related to preservation and development of Duwamish Riverbend Hill to the Cascade Land Conservancy since 2004. This Scope of Work represents a continuation of services related to fund raising for site development costs. Scope of Work Est. hours Est. Fee The following task will be included in heritage consultant's work plan at $65/hr during 2010 as components of the Duwamish Riverbend Hill project. Project Planning Fund liaising 23 hours $1,495 Plan and prepare grant application to the Washington State Heritage Capital Projects Program, for submittal by Cascade Land Conservancy. Additional project expenses $5 printing, copying, mailing Total estimated project fees: $1,500 W '\Administration \Contracts\Parks and Trails ContractsWolly Taylor\Holly Taylor Past Forward May 2010 Amendement 4.doc kn 5/5/2010 Page 2 of 2 16 07-104(e) CITY OF TUKWILA Council Approval N/A CONTRACT FOR SERVICES Amendment #5 Between the City of Tukwila and fast Forward Northwest Cultural Services That portion "4A" of Contract No. AG 07 -104 between the City of Tukwila and Past Forward Northwest Cultural Services is amended as follows: Payment for the work provided by the Consultant shall be made as provided on "Attachment 4" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $10,000 (increasing the original contract to $34,500) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of 1 wt 20 CONTRACTOR CITY OF TUKWILA �n n j ATTEST /AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, 64C, City Berk orn y Date approved by City Council (Applicable if contract amount is over $40,000) C) .T CADocuments and SettingsViolly Taylor\My Documents\Past Forward\Hill CLC -City of Tukwila \Contracts Invoices \Tukwila 2010 \Holly Taylor Past Forward June 2010 Amendement 5.doc kn 6/25/2010 Page 1 of 2 17 Attachment S Scope of Work Amendment Duwamish Riverbend Hill Cultural Services: grant writing, planning, education interpretation Background Past Forward (consultant) has provided Cultural Services including planning, grant writing and program development services related to preservation and development of Duwamish Riverbend Hill to the Cascade Land Conservancy since 2004. This Scope of Work represents a continuation of services related to fund raising for site development costs, development of educational and public programs for the property, consultation with the Muckleshoot and Duwamish Tribes, and planning services related to community outreach. Scope of Work Est. hours Est. Fee The following tasks may be included in heritage consultant's work plan at $70/hr during 2010 -2011 for the Duwamish Riverbend Hill project. Sequence of tasks will be determined by site development schedule and fund raising priorities. Task 1: Project Planning Fund Raising 110 hours $7,700 Plan and prepare grant applications for Phase II design and construction, and for education program development, for submittal by the City of Tukwila or the Cascade Land Conservancy. Task 2: Consult with Muckleshoot and Duwamish Tribes 10 hours $700 Coordinate and participate in consultation discussions with Muckleshoot Cultural Committee and Duwamish Tribal Council regarding proposed capital improvements for site, and development of interpretive and educational programs and content. Task 3: Community Outreach, Project Management, Staff Support 20 hours $1,400 Outreach, publicity, research, project team and design development meetings, and other duties as assigned. Estimated labor for Tasks 1 -3: 140 hours $4,800 Additional project expenses $200 Estimated travel expenses: mileage to Tukwila, Auburn Seattle as needed [$100]. Additional est. expenses: long distance phone calls, printing, copying, mailing [$100]. Total estimated project fees: $10,000 CADocuments and SettingsWolly Taylor\My Documcnts\Past Forward\ fill CLC -City of Tukwila \Contracts Invoices \Tukwila 2010\Holly Taylor Past Forward June 2010 Amendement 5.doc kn 6/252010 Page 2 of 2 18 07-104(f) Council Approval N/A CITY OF TUKWILA CONTRACT FOR SERVICES Amendment ##6 Between the City of Tukwila and Past Forward Northwest Cultural Services That portion "4A" of Contract No. AG 07 -104 between the City of Tukwila and Past Forward Northwest Cultural Services is amended as follows: Payment for Ihe work provided by the Consultant shall be made as provided on "Attachment V attached hereto, provided that the total amount of payment to the Consultant shall not exceed $5,000 (increasing the original contract to $39,500) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this ��day of 20 CONTRACTOR OF TUKWILA muJ A ppd t 4 T pvo Hagger o^l yor ATTEST AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, CMC, City erk Ci Att ey Date approved by City Council (Applicable if contract amount is over $40,000) dy (g W: AdministrationlContractsUParks and Traits ContractslHolly Taylor oily Taylor Past Forward May 2010 Amendement 6.doc kn 1/3/2011 Page 1 of 2 19 Attachment 2 Scope of Work Amendment Duwamish Hill Preserve Cultural Services: grant writing, planning, education cod interpretation Background Past Forward (consultant) has provided Cultural Services including planning, grant writing and program development services related to preservation and development of Duwamish Hill Preserve to the City of Tukwila and Cascade Land Conservancy since 2004. This Scope of Work represents a continuation of services related to fund raising for site development costs, development of educational and public programs for the property, consultation with the Muckleshoot and Duwamish Tribes, and planning services related to community outreach. Scope of Work Est. hours Est. Fee The following tasks may be included in consultant's work plan during at $70/hr 2011 for the Duwamish Hill Preserve project. Sequence of tasks will be determined by site development schedule and fund raising priorities. Task 1: Project Planning Fund Raising 40 hours $2800 Plan and prepare grant applications for Phase II design and construction, and for education program development, for submittal by the City of Tukwila or the Cascade Land Conservancy. Task 2: Development of Interpretive Content 10 hours $700 Research, writing and community review of interpretive information about the Hill's natural and cultural history for public display on site kiosks, for use in self guided tour brochures and public educational programs, and for posting on the Hill web site. Task 3: Consultation with Muckleshoot Duwamish Tribes 10 hours $700 Coordinate and participate in consultation discussions with Muckleshoot Cultural Committee and Duwamish Tribal Council regarding proposed capital improvements for site, and development of interpretive and educational programs and content. Task 4: Community Outreach, Project Management, Staff Support 10 hours $700 Outreach, publicity, research, project team and design development meetings, and other duties as assigned. Estimated labor for Tasks 1 -4: 70 $4900 Additional project expenses Estimated travel expenses: mileage to Tukwila, Auburn Seattle as needed [$50]. Additional est. expenses: long distance phone calls, printing, copying, mailing [$50]. $100 Total estimated project fees: $$000 20 City of Tukwila w Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director DATE: June 7, 2011 SUBJECT: Lake to Sound Trail Update ISSUE Update regarding the Lake to Sound Trail project. BACKGROUND In the summer of 2008, the cities of Tukwila, SeaTac, Renton, Burien and Des Moines, King County and members of WSDOT, Sound Transit and the Cascade Bicycle Club joined together to create a vision for a vital east -west multi -use trail connecting Lake Washington in Renton to the Puget Sound in Des Moines. Attachment A, is a "fact sheet' or overview of the project. The entire length of the Lake to Sound Trail will utilize existing paved trails, bike lanes, and sidewalks as well as adding additional trail connecting segments. The long -term future focus of the Lake to Sound Trail is to enhance the route with the goal of separating trail users from vehicular traffic as much as possible. The trail will connect three existing paved trails to make the journey and it will be roughly 17 miles long when it is completed. The cities and county have been meeting regularly as we worked through various grant processes and design studies funded by the King County Parks Expansion Levy. Utilizing the 2009 awarded federal grant from the Congestion Mitigation and Air Quality (CMAQ) Program, the management team was able to progress from conceptual studies to the currently designed 30% construction drawings. In Tukwila, the Lake to Sound Trail will have easy access from the Interurban and Duwamish /Green River trails. The proposed route will actually use a portion of the Duwamish /Green River Trail as the trail enters the City of Tukwila under the railroad tracks at the north end of Fort Dent Park and travels "west' to Southcenter Boulevard past Tukwila City Hall to the City of SeaTac. This linkage is a great opportunity to create an east -west connector trail as identified in the 2008 Parks, Recreation and Open Space Plan (pages 46 -49). There is enough funding for Segments A and B for 100% design and permitting. Segment A (Attachment B Renton to Tukwila) and Segment B (Attachment C SeaTac to Burien) were selected because they are the most viable or currently most "ready to construct' portions of the entire Lake to Sound Trail. Actual construction of these two segments is dependent upon additional future funding. 21 INFORMATIONAL MEMO Lake to Sound Trail Page 2 June 7, 2011 Attachments D, E and F are the 30% drawings for the Tukwila portion of Segment A for the Lake to Sound Trail. To get to this level of design it means that the management team and consultants have agreed upon the most realistic route to be designed, the two segments have been surveyed, the potentially best option for constructing the trail is preliminarily designed and ready for public comments. Attachments G (postcard) and H (poster) are a couple of promotional items that are currently being mailed or posted around Tukwila and Renton. On June 23, there will be an Open House for the public to review the 30% plans, discuss the plans with the management team and consultants, and to have an open discussion and comment time as a group. The Lake to Sound Trail Open House will be held from 5:00 to 7:00 pm in the meeting room at Starfire Sports indoor facility. RECOMMENDATION For Information Only ATTACHMENTS Attachment A Lake to Sound Fact Sheet March 2011 Attachment B Lake to Sound Segment A March 2011 Attachment C Lake to Sound Segment B March 2011 Attachment D Lake to Sound Sheet AC 1 6 -7 -11 Attachment E Lake to Sound Sheet AC 2 6 -7 -11 Attachment F Lake to Sound Sheet AC 3 6 -7 -11 Attachment G Lake to Sound Post Card 6 -7 -11 Attachment H Lake to Sound Poster 6 -7 -11 22 W:12011 Info MemoslLaketoSound.doc Attachment A k ry 4w 1 t 1 k k l�L•� -.�i`, Lt r v ���'Y,a�,V What is the Lake to Sound Trail? l i y The Lake to Sound Trail project will provide as" 16 -mile biking and walking trail, linking the s shoreline of Lake Washington in Renton to the shoreline of Puget Sound in Des Moines. i •.�,.,��„¢t f The Lake to Sound Trail will connect five i cities (Renton, Tukwila, SeaTac, Burien, i and Des Moines) and four major trails (the Cedar River, Green River, Westside and Des Moines Creek trails). The Lake to Sound Trail project is a joint partnership between King County and the w cities of Renton, Tukwila, SeaTac, Burien, and Des Moines., f l' nw Where will we start? King County has funding to design two critical segments of the trail: Segment A (Renton to Tukwila) Segment B Memorial Drive This 1.06 mile segment will connect Naches (SeaTac to Burien) Avenue in Renton with Fort Dent Park and the A 1.45 mile segment along s 156th St. Green River Trail in Tukwila via a scenic "forest Des Moines Memorial Drive p trail" segment that passes along the northern from S. 156th Street (City of boundary of the Black River Riparian Forest. SeaTac) to S. Normandy Road s I6otn St. (City of Burien). Segment B will connect at the north Poles Tlad to the Westside Trail which G ,o links to North SeaTac Park Free Black Rive t and to the existing bike lanes m River Forest T,a,l P running on S. 156th Street. z S itn ST This extended trail system V v „Rail Corndol C'' +j d 5t19 includes connections with the m Duwamish Trail and Burien d Town square. s 76th Si s No ma�d�' R S I ta Itb 1,21 l Environmental Review Process -The Lake to Sound Trail project is currently undergoing an environmental review process. At the completion of 30% design, the partner agencies will issue an environmental determination. King County anticipates a determination of findings for Segment B in April 2011, and a determination of findings for Segment A in July 2011. We want to hear from you. Please share your feedback at tonight's open house! Timeline Funding t CCC A!?+f30 2031 2012 Segment Feasibility study Open House Summer 2011 to A complete (June (June 2011) Summer 2012 2009) Determination of (Renton to Tukwila) findings (July 2011) Segment Feasibility study Open House Spring 2011 to B complete (June (March 2011) Spring 2012 2009) Determination of (SeaTac to Burien) findings (April 2011) Funding Source King County Parks Expansion Levy and federal grant TBD How is this project funded? The current phase of this project (Design and Environmental Review) for segments A and B is funded through the voter approved King County Parks Expansion Levy and a federal grant. Future funding for construction will likely come from a blend of city, county and federal sources. I 1 \z I 1 24 Attachment B Segment A: Renton Tukwila n; ItAi sy W%g­' SEGMENT A to P, s, gv y U J -A, 1� 0�f 7, DbR fl!" W N Is TW" I WN Al OD TO s, s SW .7TH ST wvawrworKS�%' ar d LU I Y N; tw aFr w�pl�� "N qg w V Sy r y 'fin G k 0 (PI, At 0 -3 op, t iq I 1 0 7;4 051, G WN �n Iff 1�111 1 J vv A 6T 5 HST -y"', WE, Q?� u 1, W5 Rk 34 fte W OPP MM 11 1, i :111� 11 1­1 P" jA H AN A ''AW-V. NT ;AKM I k` 405, I{ o f Pa res k P '11, w l �I R 4 0 M z yv ll'�"LONGAC s; RES WAYt�' s W I Z I 'd sw 0 6i M �r jK F.'�'.'t C), it im m 0 Segment a m is a Preferred New mnam Preferred Existing �w gi Proposed Future Link Existing Trail 25 26 Attachment C Segment B: SeaTac wk a YX It z4m 6 u `Y'� tiff ,k ib s i t }lti� ,J_.�.�4 11 1 *tl �t1�� u il tr l a Q l 1, -1 AKIN T K J mA w W I Ou v MoshiL 2 `1 ':,�,,,4 Q 1 11 -1, Ir'-' M" "I I p e., P ark I 4 W k p� TT .1 �6,T �StrT;� gF i� AN i� Mp� Iff Y I I 'll I hu I r, J W I N 'M W! -4 N N I 60TH �STI W 10 7�2 :I 1� International 6 509 A irport !"N, IM I 4 C� R EG M ENT h In !'I Sl� S 168TH .1� 1, 1W ui- 16 0 4 �s, tr Mc� CO �I$ k, 71, M 4 0 4 1� k�� g� i,:� 4 I M 1 dt r, d z* r- 14� r Sc tl �t41� F`14 t�1 „1 A” y S 76T H, STVI I W V 3 1 1 A tl S" I;' 9A A Ob 34l A- WIN �qq, l w V". WX II� p, Aff M �X. 0 A G "poww Scale it Peet t o an im Segment B son n Preferred New Preferred Existing Existing Trail 27 28 Attachment D 4 ?f w O W z z u E H ili J O o yy gg s�� 11 pp o s o 8 S 3 83 �4 i3 Ee w o m Z I s z �n N0) Q w w J I IU Q a® a o a r> g LE'lZ J I b It a 1 I r Q 8L'66 y f 9'LL H 6 z 1 .11 1 I ZC'ZZ C ZZ I g 3!0).23 1 S I B9'ZZ '.n I 6 Z E bL fZ ZLZ F I I I 1 l 4 I ii•1 O n i I z�` rZg LL zo- I� I I I 5� 7 I I I II 1 I I• I e P[ SSA 0 +93.50 DE Il l 09 z 9 ZZ l i I fZ I LiZ o E e awme ^•a�wozzx �z\...ue\w•'av „sss�zsn .eo- IZ <i- ,ss \'��n eMw -ixsiV rv.�nv�•ae.es..e\n +.e a �^o` 29 30 Attachment E o W a- v z z Q h W LL x III J R m� o v I I I I o v V) a o w( Q �O Q S H lszi L J n b d 11 m lh f6:91 691 i F 1 I I 7 Y 6991 J I I 991 I 1, ey CL1 PC STA 7 +14 35 I I I I net 4 Obi Y I I I 6 Ll I I i i 6(1 I yT �E I q r 1a1 I 1 g tyi p I a W� LL i� I I a e 1 of I I �l I Cf'61 11 1 1 I f6'Hl 691 TZ 1 80'61 0= 3 61 1 1 I I I i ;i Of V6! o SL '61 91 Hfi1- I I I PT STA 4 +I6.R6 I I I LC'Iz E v N 6IL a wa sc azx �ioz ct uaaa. w e t•ra ^e az�.ote \a•p.coout t•.z \r ••.ra \aa� >ssa \tszt •oo �ni- •ss ana- itci \a +�u \a +p.y \ine\:n :wra .iro^rt 31 32 z g O 1 1' u1 p'I4 i I i;1 1 LC t- C yg ai 1744 '73 A. 79t 71 1 G f V qq t 1 1 d A li IZ SS4{ SLZ ?R 1 q9Z 1 {11 1 1 51 e.9Z W 1 1 1 1 1 z 15 b 9 9Z 1 ul s I 5 1 5 59Z I l' 1 1 b19Z 49Z 1 1 3� g} 1 1 'w4 i3 n 1 o I t gQ z OZ 4 1. 5 V C� LL q o P e5c v.ei \v .ww \a9v \.rsae 34 Attachment G a ;AV S03 00N va G1 CS C is E fU C 1 4— �G Jtm Q O d v sZ TZ 5 p C 2r W 0 ha m F S 't`» E Z h- aL 'v C �f 7.3 rtl aho 4 s� A 'w C ,wa 5 lu lu ry j v c (u L C lJ V) ro C C t a) Q0.. )1 7 0 Cr- ►s -C mt, 'C O C Co tll 4 Cr H 35 0 TJ N 0 N R V N C F" tlJ M. 0 L a C) N OD fu 0¢ a C X0 U e 0 4. C W LL. w c 0 Q N 0) i Z N 4j V o c O'D eu (U r 4 u E p 00) Ycr v r u v s c v h c 0 Cc -0 i o N c v c C i 4.4 p�� N m O QJ CL V O N o i� 2 J i V C I E O o c 0 N V o QJ CL T 0) 0= M-0 r E-- L V) v c t Q1 0 N 0) N rA GG !C3 QJ .c to .c CL .X c m c .IA 0 0) O c v O U O r N G N .Q V 0) .F+ H Q1 c N u 40 C O D C cy 0 I- r0 ra V u 36 LL Attachment H K IN I..DL�NT� �Aie -�.5 z ads Op en House You're invited to: Learn about the project Meet the project team Review preliminary design King County and the Cities of Renton and Tukwila are working together to design a 1 -mile segment of the Lake to Sound Trail. The trail will connect Naches Avenue in Renton with Fort Dent Park and the Green River Trail in Tukwila via a scenic "forest trail "segment that passes along the northern boundary of the Black River Riparian Forest. What is the Lake to Sound Trail? The Lake to Sound Trail is a proposed 16 -mile biking and walking trail linking the shoreline of Lake Washington in Renton to the shoreline of Puget Sound in Des Moines. Questions? Contact Jason Rich at 206- 263 -7314 or jason.rich @kingcounty.gov. k County "I 37 38 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Jack Pace, Director Bob Benedicto, Building Official Kathy Stetson, Code Enforcement Officer Mary Hulvey, Code Enforcement Officer DATE: June 13, 2011 SUBJECT: Code Enforcement Briefing ISSUE Provide a review of Code Enforcement activities, recent projects, processes, and future plans. BACKGROUND Code Enforcement staff would like to provide the Community Affairs and Parks Committee with information of both a general and a specific nature on the operations of the Code Enforcement division. We will examine recent statistics, review general Code Enforcement processes and tools and look at a list of potential future projects. DISCUSSION A Powerpoint slide presentation has been prepared for review during the meeting. An opportunity to ask questions will also be provided. Printed materials are attached that include the entire slide presentation. RECOMMENDATION Information Only. ATTACHMENTS Powerpoint Presentation 39 40 ag :X 'cam x 4 4- o Gam✓. F �i ski L v� LL W 1 Y u Z axs S 41 W ry c W U) a� >1 M o 922: -a s (n L L... O W 0- U_ QL Cn 42 i U) soma QL CL Q� Q Q wo ossom awo a� c� J A as moo vm woo moom 44 ICI q. uu n-- 0 f r% k. ON-0 i III IN WR T s>2.*� 3g rn En I. r �.✓y S'u iT Ei"Z,� tS t'a,,, I..Ti ix fi 1 �J j z ..�,a� 1� rte�•• air" -"a.'� t+u- G` y }g -.�G' r y 'mss. p t F F S w ILAUJ LLJUL son k A LJUL ri g PA --tFk yr yea. 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