The URL can be used to link to this page

Home My WebLink AboutCOW 2016-10-24 Item 3C.2 - Budget Review - 2017-2018 Biennial Budget: Parks and Recreation DepartmentCOUNCIL AGENDA SYNOPSIS Initials Meelin ' Date 10/24/16 Pre ared by My r',; rerien, C. i 1 review VC 4 / j I ❑ Ordinance Mtg Date ❑ Bid Award Mtg Dale ❑ Public FIearin MIA Date ❑ Other Mtg Dale Aitg Dale SPONSOR ❑ Council Il Mayor ❑ HR • DCD l~I Finance El Fin' 11 TS • P &R Police ❑ PW/ SPONSOR'S Council is being asked to review the Parks and Recreation Department 2017 -2018 SUMMARY proposed budget. If no changes are requested, Council consensus will be requested to move the Parks and Recreation Department 2017 -2018 proposed budget forward to the final budget package for approval in November. RI:1'IEWEI] BY ❑ COW Mtg. ❑ Utilities Cmte DALE:: 10/10/16 0 CA&P Cmte • F &S Crnte Comm. CHAIR: ❑ Transportation ITEM INFORMATION ITEM No. 3.C. (2) 31 STAFF SPONSOR: VICKY CARLSEN ORIGINAL, AGENDA DA"i'I :: 10/24/16 AGENDA ITEM MILE Parks and Recreation Department 2017 -2018 Proposed Budget C. i 7'1:[; OR y IR Di:rcussion Mtg Date 10/24/16 ❑ Motion Mtg Date • Resolution ❑ Ordinance Mtg Date ❑ Bid Award Mtg Dale ❑ Public FIearin MIA Date ❑ Other Mtg Dale Aitg Dale SPONSOR ❑ Council Il Mayor ❑ HR • DCD l~I Finance El Fin' 11 TS • P &R Police ❑ PW/ SPONSOR'S Council is being asked to review the Parks and Recreation Department 2017 -2018 SUMMARY proposed budget. If no changes are requested, Council consensus will be requested to move the Parks and Recreation Department 2017 -2018 proposed budget forward to the final budget package for approval in November. RI:1'IEWEI] BY ❑ COW Mtg. ❑ Utilities Cmte DALE:: 10/10/16 0 CA&P Cmte • F &S Crnte Comm. CHAIR: ❑ Transportation Cmte 1 Arts Comm. ❑ Parks COMMITTEE • Planning Comm. QUINN RECOMMENDATIONS: SPoNsoR/ADMIN. COMMITTEE Finance For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE EXPENDITURI RL ).U1RI?.D AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/5/16 Parks and Recreation Department 2017 - 2018 Proposed Budget (UPDATED AFTER CAP) Powerpoint presentation Minutes from the Community Affairs and Parks Committee meeting 10/10/16 31 32 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Rick Still, Parks & Recreation Director BY: Tracy Gallaway, Parks & Recreation Manager Dave Johnson, Parks & Recreation Manager Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: October 5, 2016 SUBJECT: Parks & Recreation Budget ISSUE Proposed 2017 -18 Parks & Recreation Budget BACKGROUND The 2015 -16 Parks & Recreation Budget had several changes due to a reorganization of the department. The 2017 -18 Parks & Recreation Budget has been further modified to provide better transparency on the different program areas that serve the community. The Department continues to provide a high level of service, quality programs and superior facilities that it has become known for. The modifications to the 2017 -18 Budget, as well as additional information is provided in the discussion below. DISCUSSION The 2017 -18 Parks & Recreation Budget (Attachment A) is presented with the following discussion items - Budget Increase and Budget Transparency. Budget Increase - The Parks & Recreation Budget expenditure request is a 10.83% or $469,277 increase from fiscal year 2016 to 2017. Most of this increase is due to transfers from other departments, revenue- backed programs and previously Council- approved program changes. The following table summarizes the various reasons for the expenditure increase. Revenue- backed Programs and Rentals' $173,377 Expanded capacity based on community demand. Council - approved program changes (also revenue - backed) $95,900 • Preschool expansion $35,000 • P1CH grant $25,000 • Ailey Camp $35,900 After School Program $ 100,000 Transfer from Human Services Budget Recreation Management Software $ 100,000 One -time expenditure to replace aging system that will no longer be supported TOTAL $ 469,277 'If revenue is not received, expenditures will not be incurred. For example, if Summer Camp has a waiting list, the program will be able to accommodate more children because of the planned budget increase and thereby providing more responsive service to the community needs. If for some reason there is not a demand for camp, the budget increase in this area will not be utilized. 33 INFORMATIONAL MEMO Page 2 Budget Transparency - The Parks & Recreation budget consists of two funds - Recreation (.07) and Parks Maintenance (.15). The 2015 -16 budget for Recreation (.07) was comprised of four sub - divisions — Administration, Recreation, Community Events & Volunteers, and Rental & Business Operations. To provide better transparency on the programs offered to the community and to better align revenues to expenditures, the Recreation and Rental & Business Operations have been split into a few more sub - divisions in the 2017 -18 budget. The image below reflects the changes and the new sub - divisions. 2015 -2016 Budget 2017 -2018 Budget The following provides a brief summary of all of the Parks & Recreation sub - divisions. A more detailed description of the programs and services that the Department provides to the community can be found in the Operational Overview. The Administration budget provides direction and support to all of the other divisions within the department to promote and provide safe, positive, leisure -time activities, events, and facilities. The Recreation Management System will be replaced in 2017, and is currently in contract negotiations with a preferred vendor. The Recreation budget has been split into more transparent and manageable sub - divisions. Programs are grouped according to sub - division category and allow for better expenditure and revenue tracking_ The sub - divisions are as follows: Recreation Administration provides direction and support to the programs, services and events provided by the Recreation Division. It includes staff support of nearly 4,400 hours annually for front desk operations at the Community Center, as well as staff liaison to the Tukwila Library Advisory board. Preschool includes school year preschool program for children ages 3 -4, as well as a 3- week summer camp for children ages 3 -5. Youth Programs include all out -of- school time programs including Early Birds, TSD Early Release and No School Days, expanded After School programming, school year "break" camps, Camp Tukwilly, TSD Summer School RecTime program, Playground programs and free summer lunch program. Teen Programs include After School Teen Room, Late Night, Summer Kick -off Festival, Athletic Programs — open play and leagues for basketball and soccer, TeenVenture Camp, and Young Adult Special Population Socials. 34 Z: Council Agenda Items1Parks and Recreationl10- 10- 161CAP P &R Budget MEMO (10 -5 -16) - FINAL,dac Administration > Administration Recreation _ t— Recreation Administration Preschool Programs Youth Programs Teen Programs Youth Wellness & Enrichment Adult Wellness & Enrichment Senior Adult Programs Community Events & Volunteers =- Community Events & Volunteers Rental & Business Operations — _____ Planning & Business Operations - -- r Rental Operations Parks Maintenance -- — -- - -- = IParks Maintenance The following provides a brief summary of all of the Parks & Recreation sub - divisions. A more detailed description of the programs and services that the Department provides to the community can be found in the Operational Overview. The Administration budget provides direction and support to all of the other divisions within the department to promote and provide safe, positive, leisure -time activities, events, and facilities. The Recreation Management System will be replaced in 2017, and is currently in contract negotiations with a preferred vendor. The Recreation budget has been split into more transparent and manageable sub - divisions. Programs are grouped according to sub - division category and allow for better expenditure and revenue tracking_ The sub - divisions are as follows: Recreation Administration provides direction and support to the programs, services and events provided by the Recreation Division. It includes staff support of nearly 4,400 hours annually for front desk operations at the Community Center, as well as staff liaison to the Tukwila Library Advisory board. Preschool includes school year preschool program for children ages 3 -4, as well as a 3- week summer camp for children ages 3 -5. Youth Programs include all out -of- school time programs including Early Birds, TSD Early Release and No School Days, expanded After School programming, school year "break" camps, Camp Tukwilly, TSD Summer School RecTime program, Playground programs and free summer lunch program. Teen Programs include After School Teen Room, Late Night, Summer Kick -off Festival, Athletic Programs — open play and leagues for basketball and soccer, TeenVenture Camp, and Young Adult Special Population Socials. 34 Z: Council Agenda Items1Parks and Recreationl10- 10- 161CAP P &R Budget MEMO (10 -5 -16) - FINAL,dac INFORMATIONAL MEMO Page 3 Youth Wellness and Enrichment includes Youth Basketball League, Summer Sports Camps, expanded Pee Wee Soccer and Flag Football programs, Youth Special Interest Classes (martial arts, piano, etc.). Adult Wellness and Enrichment includes Community Center Fitness Membership Program, Senior Fitness Classes, Adult & Senior Sports Leagues, and Adult/Family Special Interest Classes. Senior Adult Programs includes support for Senior Meal Program provided by Catholic Community Services, Workshops /Seminars, Trips & Tours, Socials, and Special Events. This also includes human service related senior programs including support of Meals on Wheels, Pet Food Program, Foot Care and Volunteer Transportation. Community Events & Volunteers budget includes administration of citywide volunteer program and free community events including Backyard Wildlife Festival, Family 4'h at Fort Dent Park, Touch -A- Truck, Tukwila Kids Festival, Summer Outdoor Cinema Series, Peanut Butter & Jam summer concerts, Healthy Earth 5K, Soctoberfest 5K, Autumn Harvest Carnival, Dr. Seuss Night, See You in the Park events and the Spirit of Giving holiday event. This program area was already previously separated out in the budget. The Rental & Business Operations budget has also been split into more transparent and manageable sub - divisions for better expenditure and revenue tracking. Planning & Business Operations provides business support for the Department including contract management/tracking and multiple financial processes, oversight of RMS system including Project Management for replacement, maintenance and repairs to department facilities, staff liaison to the Arts Commission, and implements various CIF projects such as Duwamish Hill Preserve, Municipal Arts Fund planning, etc. Rental Operations provides management and staffing support of rental spaces within the Parks system, including picnic shelters, ball fields, and rental space /services at the Community Center. Based on 2010 council direction, fees are collected to achieve a minimum goal of 100% total cost recovery for this program. The Parks Maintenance budget maintains and improves the Tukwila Parks, Trails and Open Space System and landscaping around City buildings, and also serves as staff liaison for the Park Commission. The Parks Maintenance budget decreases by 4.08% or $60,490 primarily due to staff changes and fleet alterations. Additional revisions to the budget include the reallocation of funds between Supplies and Services to better reflect actual spending patterns while providing the same service levels. RECOMMENDATION Staff is seeking committee direction and recommends that the Community Affairs and Parks Committee forward the Proposed 2017 -2018 Parks & Recreation Budget to the Committee of the Whole as part of the final budget packet. ATTACHMENTS A. Proposed 2017 -18 Parks & Recreation Budget REFERENCES 2015 -16 Parks & Recreation Department Operational Overview 2:ICouncii Agenda ItemslParks and Recreation110- 10- 161CAP P &R Budget MEMO (1G -5.16) - FINAL.doo 35 J0 2017 - 2018 Biennial Budget City of Tukwila, Washington r I Parks & Recreation Manager (1) Golf CCurse Superintendent ▪ (1) Lead Maintenance Specialist (1) z J Maintenance Specialist (2.25) L Parks Maintenance Supervisor (1), Lead Maintenance Specialist (1) 1 r Maintenance Specialist (5,0) Parks & Recreation Parks & Recreation Director(1) Parks & Recreation Analyst (1) Parks & Recreation Manager (1) _[__ Senior Program Coordinator (1) • Special Interest Coordinator (1) Fitness & Athletic Specialist (1) Volunteer & Event Coordinator (.75) Volunteer & Event Specialist (.75) Youth 8T Coordinator r (1 (i ) 1 Teen Program - Specialist (1) s ti Youth Program Specialist (1) Preschool - Program Assistant (75) Customer Service Coordinator (1) L Parks & Recreation Manager (1) Head Golf Professional (1) s F Golf Support Assistant (2,5) Facility --(Coordinator (1) s Facility Support Assistant (1) 4_ Facility Support Technician (1) Fiscal Specialist (1) 111 37 38 2017 - 2018 Biennial Budget City or Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still FUND NUMBER: 000 POSITION: Director Description: The mission of the Parks and Recreation Department is to enhance the quality of life for residents, businesses and visitors through quality recreational opportunities, services, and facilities. 2015 -2016 Accomplishments • Parks, Recreation and Open Space (PROS) Plan adopted by City Council. Strategic Goals 1, 2, 3, 4, ands. ♦ Duwamish Hill Preserve Phase 2 Design & Development Grants Awarded and design completed. t Expansion of Trail property acquired near 112th. Strategic Goal 1. • Added student positions to Park and Arts Commissions. Strategic Goal 1. • Reorganization of Department management structure. Strategic Goal4. 2017 -2018 Outcome Goals s Expand recreation program opportunities in Tukwila neighborhoods. Strategic Goals 2 and 5. PROS Plan Goals 1, 2, & 3. • Finalize Tukwila Parks, Trails, and Open Space System -wide Resource Management Plan for Park Maintenance, Strategic Goals 4 and 5. PROS Plan Goals 4 & 5. • Complete development of Phase 2 at Duwamish Hill Preserve. Strategic Goals 2 and 5. PROS Plan Goals 1, 2, 3, 4, & 5. • Expand relationships with the business community and regional organizations aligned with the City's values. Strategic Goals 2 and 3. PROS Plan Goals 2, 3, & 4. • Implement Healthy Tukwila policies and initiatives. Strategic Goals 2 and 5. PROS Plan Goals 3 & 5. 2017 -2018 Indicators of Success • Recreation programs offered at various locations throughout the City_ • Consistent maintenance and improved efficiencies in implementing the respective service level at each park. + Expanded cultural and learning opportunities at the Duwamish Hill Preserve. + Business participation in programs and events. a Comunity improved awareness regarding being active and eating well. 312 2017 - 2018 Biennial Budget City of Tukwila, Washington Budget Change Discussion. Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Additionally, there were reclassifications of certain positions, and an increase in extra labor for programs and services. Supplies. Were adjusted to capture costs required to provide the same level of service for programs. Services. Budget of $100,000 for the REACH after school program was transferred from the Mayor's department to Recreation. This affected several line items. Additionally, budget for utilities was increased to bring budget in line with actual costs as well as adjustments to budget for repair & replacement of eq uipment Capital. The capital budget was increased on a one -time basis by $100,000 for the replacement of the Class system. The project is expected to be completed in 2017. Expenditure Summary Parks & Recreation Parks & Recreation Expenditures By Type Actual Projected 2016 Budget 2018 2016 -17 2017 -18 Expenditures By Program 2014 2015 2016 2016 2017 2018 % Chg % Chg Administration $ 354,367 $ 324,592 $ 287,060 $ 377,561 8 481,513 S 390,200 27.53% - 18.96% Recreation Administration 1,977,931 1,589,867 1,618,027 1,427,528 462,343 444,907 - 67.61% -3.77% Preschool Program - - - - 79,775 80,729 0.00% 1.19% Youth Programs - - - - 564,783 572,710 0,00% 1.40°1 Teen Programs - - - - 201,790 205,557 0.00`1 1.871/4 Youth Wellness & Enrichment - - 54,289,494 - 148,978 152,176 0.000 2.151/4 Adult Wellness & Enrichment - - - - 215,045 219,197 0.00% 1.93% Senior Adult Programs - - - - 176,286 180,186 0.001/4 2.21° Community E ants & Volunteers 317,993 289,808 295,308 331,788 281,661 286,272 - 15.111/4 1,64% Planning & Business Operations - - - - 460,560 472,355 0.001 2.56% Rental Operations - 666,457 696,619 715,047 311,967 317,890 - 56.371/4 1.901 Parks Maintenance 1,138,319 1,367,462 1,392,460 1,482,251 1.418,761 1,459,099 - 426°,5 2.84% Department Total $ 3,788,610 $ 4,238,185 $ 4,289,494 $ 4,334,175 $ 4,603,452 $4,781,278 10.83% -0.46% Parks & Recreation Expenditures By Type Actual r 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017 -18 % Chg Salaries & VYages 5 2,121,704 $ 2,345,940 5 2,271.267 5 2,330,890 5 2,536,024 $ 2,566,901 8.801/4 1.22% Personnel BeneNs 730,198 863,483 907,415 890,963 995,870 1,044,419 11.771/4 4.884 Supplies 203,067 215,290 193,412 158,353 220,286 211,367 39.111/4 - 4.05% Services 709,641 802,693 917,399 923,969 921,272 928,591 - 0.291/4 0.79% intergoVt, S cs & Taxes 24,001 - - - - - 0.001/4 0.00% Capital Outlays - 10,779 - 30,000 130,000 30,000 333.3.3% -76.92% ,Department Total 53,788,610 34,238,185 54,289,494 $4,334,175 $4,803,452 $4,781,278 10.83% -0,4610 113 39 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Bene%ts Parks & Recreation Director 1 1 $ 150,964 $ 52,431 1 $ 153,983 $ 55,037 Parks & Recreation Analyst 1 1 97,230 27,353 1 99,175 28,470 Parks & Recreation Manager 2 2 213,660 84,501 2 217,933 88,845 Recreation Program Coordinator 5 5.75 475,146 239.632 5.75 484,649 253,652 Facility Support Technician 1 1 63,634 30,645 1 64,907 32,431 Recreation Program Specialist 3 3.75 250,174 127,140 3.75 255,177 134,596 Recreation Program Assistant 0.5 0.75 37,245 7,959 0,75 37,994 8,167 Fiscal Specialist 1 1 66,920 37,235 1 68,268 39,436 Admin Support Coordinator 1 0 - - 0 - - Adniin Support Assistant 1 1 45.684 17,388 1 46,598 18,258 Parks & Recreation Manager 1 1 106,292 47,539 1 108,418 5 0,166 Parks Supervisor 1 1 80,151 42,285 1 81,754 44,795 Lead Maint Specialist 1 1 64,338 39,106 1 65,624 41,561 Maint Specialist Parks 5.5 5 327,627 141,640 5 334,180 149,453 Extra Labor 550,643 98,623 541,939 97,116 O'ertime 6,315 484 6,316 484 Clothing Allowance - 1,910 1,950 Total 25.0 25.25 $ 2,536,024 $ 995,870 25.25 $ 2,566,901 $1,044,419 40 114 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies, resale items for programs, and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Intergovernmental includes pass - through grant funds. Parks & Recreation Expenditures Actual 2014 2015 Protected 2018 2016 Budget 2017 2018 Salaries 5 1,751,864 5 1,881,618 5 1,804,329 5 1,944,454 5 1,979,065 5 2,018,646 Extra Labor 351,441 452,633 455,878 383,041 550,643 541,939 Overtime 15,399 11,890 11,060 3,395 6,316 6,316 FICA 159,399 175,917 176,908 162,759 191,791 194,081 Pension 171,533 203.707 226,880 212,714 237,603 242,3551 Industrial Insurance 65,451 92,022 82,146 69,965 108,531 113,374 Healthcare 332,836 391,384 419,470 443,500 455,935 492,659 Unemployment (9) (568) - - - Clothing Allowance 988 1,021 2,011 2,025 1,910 1,950 'total Salaries & Elene Its 2,851,902 3,209,423 3,178,682 3,221,853 3,531,894 3,611,320 Supplies 154,180 180,538 178,644 142,425 179,785 173,367 Resale 32,850 31,681 13,454 14,428 22,000 22,000 Small tools 6,037 3,072 1.315 1,500 18,500 16.000 Total Supplies 203,067 215,290 193,412 158.353 220,286 211,367 Professional services 165,571 195,273 220,368 214,428 269,680 260,500 Communication 12,044 8,186 14,935 12,880 12,150 12,150 Travel 3,657 5,451 9,968 8,450 8,950 8,950 Ad+ertising 14,415 17,547 25,872 27,000 22,500 22,500 Operating rentals 147,000 172,615 1 182,115 188,643 150,582 152,466 Insurance -. - - - - - Utilities 243,701 258,210 316,019 306,540 290,610 302,725 Repair and maintenance 44,437 36,544 57,944 65,450 53,400 55,900 Miscellaneous 78,816 108,857 90,178 100,778 113,400 113,400 Total Services 709,641 802,693 917,399 923,969 921,272 928,591 Pass Through 24,001 - - Capital - - 10,779 - 30,000 130,000 30,000 Total Other 24,001 10,779 ' - 30,000 130,000 30,000 Total Parks and Recreation $ 3,788,610 $ 4,238,185 $ 4,289,494 $ 4,334,175 5 4,803,452 $ 4,781,278 115 41 42 2017 - 2018 Biennial Budget City of Tukwita, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISON: Administration FUND NUMBER: 000 POSITION: Director Description The mission of the Administrative Division is to direct and support all other divisions with their endeavors to promote and provide safe, positive leisure-time activities, events, and facilities. All major park, volunteer program, golf and recreation development, services and contracts are coordinated and supervised by the administrative division. This division also interacts with all other departments and serves as staff to the Arts Commission, Park Commission, Library Advisory Board, and the Sister City Committee. Expenditure Surnrnary Parks & Recreation - Administration Expandttures Salaries & Wages Personnel Benefits Supplies Senn es Capital Outlays Expenditure Total Actual 2014 2015 $ 240,618 $ 219,560 72,949 73,011 5,977 5,868 34,824 15,375 10,779 354,367 5 324,592 Expenditure Detail - Salaries & Benefits Projected 2016 $ 201.483 72.498 3,278 9,820 $ 287,080 Budget 2016 2017 2018 S 246,523 $ 253,658 S 258,622 82,071 80,688 84,411 5,917 5,917 5,917 13,050 11,250 11,250 30,000 130,000 30,000 377,561 $ 481,513 $ 390,200 2016 -17 2017-18 %Chg %Chg 2.89% 1.966% - 1.69% 4.61% 0.00% 0.00% - 13.79% 0.00% 333.33% - 76.92% 27.53% - 18.96% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Posit on Parts & Recreation Director Parks & Recreation Analyst Extra Labor Overtime 2016 FTE 1 1 Parks & Recreation - Administration Total Administration 2 2017 FTE 1 1 2017 Budget Salaries Benefits $ 150,964 $ 52,431 97,230 27,353 5,000 868 464 36 253,658 80,688 2018 FTE 1 1 2018 Budget Salaries Benefits $ 153,983 $ 55,037 99,175 28,470 5,000 868 464 36 $ 258,622 $ 84,411 116 2017 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Parks and Recreatfon - Adrninistradon Account Number Actual 2014 2015 Projected 2016 0016 Budget 2017 2018 000.07.571.100.31.00 Supplies - 0Fnce $ 5,977 $ 5,868 $ 3,278 $ 5,917 $ 5,917 $ 5,917 Total Supplies 5,977 5,858 3,278 5,917 5,917 5,917 000.07.571,100.41.00 Prof Secs - Park consultant for planning services and expertise 18,168 6,605 1,353 2,500 2,500 2.500 000.07.571,100,42.00 Communication - Telephone services including land Tines, cell phones, fax, intemet 1,968 1,987 1,210 1,800 - - 000.07.571.100.43.00 Travel - Meals, lodging, parking, mileage for WRPA, NRPA conferences, and various reheats, training, etc 142 898 1,750 2,500 2,500 2,500 0G0 07.571.100.45 00 Operating Rentals 2,574 2,550 1,062 - - - 000.07.571.100.48 00 R&M - Equipment repairs and maintenance 4,723 - 2,000 2,000 2,000 2,000 000.07.571.100.49 00 Misc - NRPA, WRPA memberships, 7,248 3,336 2,195 4,000 4,000 4,000 conference registrations, forums, retreats i 000.07.571.100.49.10 Misc - Blood Some Pathogen testing and immunizations 250 250 250 250 Total Services 34,824 15,375 9,820 13,050 11,250 11,250 000.07.594.730.64 00 Capital - Machinery and Equipment - 30,000 130,000 30,000 000.07.594.750.64.02 Capital - Replacement Equipment 10,779 - - - - TotalOther - 10,779 - 30,000 130,000 30,000 Total Supplies, Services and Other $ 44,801 $ 32,022 $ 13,099 $ 48,967 $ 147,167 $ 47,167 117 43 1tCREATION frY OF TUKWILA UDGET SUMMARY PRELIMINARY Recreation ACTUAL YTD AS OF JUNE 30, 2016 9(2222016 1617 SUMMARY OF EXPENDfTURES ACTUAL PROJECTED BUDGET $ CHANGE % CHANGE i 2014 2015 2016 2016 2017 2018 201612017 201712(118 - - 201612017 2017/2018 Salaries 1,017,853 707,067 750,919 713,626 787,809 803,565 74,183 15,756 10% 2% Extra Labor 347,792 437,582 397,098 323,958 464,023 455,319 140,065 (8,704) 43% (2)% Overtime 10,494 4,477 4,458 600 2,322 2,322 1,722 - 287% 0% Holiday Pay - - - - - - - - - - FICA 104,333 87,025 91,530 69,130 96,531 97,054 27,401 523 40% 1% Pension -LEOFF 2 - - - - - - - - - Pension- PERS/PSER5 103,898 84,574 95,241 79,636 94,585 96,477 14,949 1,892 191/4 2% Industrial Insurance 50,189 66,843 51,089 37,886 71,151 72,860 33,265 1,709 88% 2% Medical & Dental 220,073 156,498 180,025 181,858 193,200 208,708 11,342 15,507 6% 8% Unemployment (9) (555) 0 - - - - _ - Uniform/Clothing - - - - - gal Salaries and Benefits 1,854,521 1,543,479 1,570,359 1,406,694 1,709,622 1,736,305 302,928 26,683 2296 2% Supplies 149,219 88,081 88,037 85,058 102,969 96,550 17,911 (6,419) 21% (6)% Fuel - - - - - - - - - Water Purchased for resale - - - - - - - - items Purchased for resale 32,850 9,757 13,454 14,428 - (14,425) - - - Sma1IToa1s - - - - 11,000 11,000 11,000 - - 0% Protessional Services 115,980 142,470 150,075 147,978 197,580 188,400 43,602 (9,180) 34% (5) %. Communication 10,076 3,271 3,187 2,300 3,350 3,350 1,050 - 459 0% Travel 3,289 3,299 6,575 4,210 4,500 4,500 290 - 7% 0% - Advertising 14,415 11,438 19,045 19,750 15,300 15,300 (4,450) - (23)% 0% Rentals and Leases 42,172 4,587 10,084 11,350 6,980 5,980 (4,370) - (39)% 0% Insurance - - - - - - - - - - Public Utilities - - - - - - - -. - Repairs and ivlaintenance 20,029 - - - 7,200 7,200 7,200 - - 0% , Miscellaneous 69,272 73,292 52,520 67,.548 72,150 72,150 4,802 - 7% 0% Inter - Governmental - - - - - - - - - - Excise Tax - - - - - - - - - - Machinery & Equipment - - - - - - - - - Trartslers Cut - - - - - - - - - tal Operating Expenditures 417,302 336,195 342,976 352,622 421,029 405,430 68,407 (15,599) 19% (4)% ,tal Expenditures 2,271,922 1,879,674 1,913,335 1,759,316 2,130,651 2,141,735 371,335 11,084 21% 1% Recreation Summary- comparable Fine items for new sub - divisions NOT in Budget Workbook (insert before Page 118) 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Recreation Administration FUND NUMBER: 000 POSITION: Director Description The mission of the Recreation Division is to promote and provide social, cultural, physical, and educational recreation activities for participants of all ages during their leisure time. The Recreation facilities (Community Center, school facilities, and parks) and Recreation staff (both full and part -time) are the resources used to conduct these services and programs for the community. Services are planned, promoted, and conducted in various locations, during all seasons of the year by staff and instructors. Fees are collected to offset specific activity costs for most programs. Expenditure Summary Parks & Recreation - Recreation Administration Expanditures Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016-17 %Chg 2017.18 / chg Salaries &Wages $ 1,193581 $ 999,224 5 1,001,925 $ 878,290 $ 263,828 $ 258,996 - 69.98% -1.83% Personnel Benefits 417476 336,257 363,312 305,781 95,016 98,011 - 68.93% 3.15% Supplies 125,548 78,228 83500 73,271 38,919 32,500 -46.88% - 16.49% Services 217225 176,158 169,291 170,186 64,580 55400 - 62.05% - 1421% Intergoat. Services & Tams 24,001 - - - - - 0.00% 4.00% Expenditure Total $ 1,977,931 $ 1,589567 $ 1,618,027 $ 1,427,528 $ 462,343 5 444,907 - 67.61% - 317 %_ Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation • Recreation Administration Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recrealion Manager 1 1 $ 106,590 $ 39,285 1 $ 108,721 $ 41,249 Recreation Program Coordinator 3 1 87,018 43,570 1 88,759 46,108 Recreation Program Specialist 3 0 - - 0 - - Extra Labor 70,220 12,161 51,516 10,654 To Recreation Administration 7 2 $ 263,828 $ 95,016 2 $ 258,996 $ 98,011 118 45 46 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Intergovernmental includes pass - through grant funds. Parks & Recreation - Recreation Administration Account Number Actuar 2014 2015 Projected 2016 2016 Budget 2017 2018 000.07.571.200.31.00 Supplies - PICK $ 16,292 $ 8,719 $ 6,508 $ 2,200 $ 6,419 5 - 000.07. 571.200.31.01 Supplies - Athletic Programs 18,215 6,199 1,921 4,175 - - 000.07.571.200.31.02 Supplies - Senior Programs 3,442 5,434 4,062 4.400 - - 000.07,571.200.31.03 Supplies - Summer playground & rec time 3,096 1,547 2,331 2,850 - - 000.07.571.200.31.04 Supplies - Front Desk 5,036 2,412 3,354 5,955 6,000 6,000 000.07.571.200.31.05 Supplies -Youth programs & camps 14,045 14,876 19,118 15,124 - - 000.07.571.200.31.06 Supplies - Office 19,282 6,596 8,847 2.360 15,500 15.500 000.07.571.200.31.07 Supplies - Preschool program 9,399 10,789 6,200 - - 000.07.571.200.31.09 Supplies - Teen Program 9,043 6,727 6,813 7,095 . 000.07.571.204.31.13 Supplies - Youth Sports 4,247 6.562 6,303 6,484 - 000.07.571.200.34.02 Resale - Senior Program 10,308 9,757 13,454 14,428 - - 000.07.571.200.35.00 Small Tools - - - - 11,000 11,000 000.07.571.200,34.03 Resale - Rental Services /Supplies 22,542 (0) - - - Totai Supplies 126,5448 78,228 83,500 73,271 38,919 325500 000.07.571.200.41.00 Prof 5res - P1CH - - 1,185 3,000 9,180 - 000.07.571.200.41.01 Prof Svcs - Class instruction 34,648 51.304 54,751 1 43,958 - - 000.07.571.200.41.02 Prof Stics - Senior program instructors and performers 10,451 15,512 12,766 9,110 - - 000.07.571.200.41.04 Prof Svcs- Mailing bureau, etc 12,228 11,143 5.865 8,800 13,750 13,750 000.07.571 200 41.05 Prof Svcs - Bus rental and entertairnlent for Summer day camps 13,565 14,346 19,422 19,620 - - 000.07.571.200.41.07 Prof Svcs - Misc Prof Svcs - 81 1,000 - - 000.07,571.200.41.09 Prof $vcs - Teen program entertainment, DJ sertiaces 3,549 3,365 2,526 5,400 - - 000.07.571.200.41.13 Prof $tics - Youth sports instructors 1,900 1,150 6,090 6,090 - - 000.07.571.200.42.01 Communication - Postage for quarterty brochure 5,990 1.418 2,312 . 1,800 1,350 1,350 000.07.571.200.42.02 Communication - Cell phones and cable 3,351 1.191 623 - 1,500 1,500 000.07.571.200.43.00 Travel - Meals, mileage. parking, lodging for conferences and retreats 547 298 2,576 1,760 1,800 1,800 000.07.571,200.43.01 Travel - Senior trip meals and parking 2,570 2,605 3,021 1,400 - - 000,07.571.200.43.06 Travel - Summer camps /special events parking 148 146 168 150 - 000.07.571.200.44.00 Advertising -job announcements, Rec program ads 5,588 1,015 7,289 7,750 4,800 4,800 000.07 571.200.45.00 Rental - Equipment 415 300 - - - 119 2017 - 2018 Biennial Budget City of Tukwila, Washington Perks & Recreation - Recreation Administration (Continued) Account Number 000.07571.200.45.01 Rental - Athletic programs 000.07.571.200.45.04 Rental - Misc. rentals for general programs 000.07.571.200 45.05 Rental - Summer camplspecial event movie rentals, portable toilets, misc. 000.07.571 200.45.06 Rental - t Coo 000.07.571.200.45 08 Rental -Table and chair rentals for community center 000.07.571.200.45.09 Rental -Teen program monthly motie rentals 000.07.571.200.45.94 Rental - Equipment Replacement Fund 000.07.571.200 45.25 Rental - Equipment Renal 0 & M 000.07.571.200.45.01 R&M - Fitness room and misc. equipment repairs 000.07.571.200 48.02 R&M - CLASS maintenance agreement, phone line, fax, copier repairs 000.07.571 200.48.03 R&M - Damaged equipment replacements 000 07.571.200 49.00 Misc 000.07.571.200.49.01 Misc - Printing of recreation guides, misc. printingl l ettertread 000.07.571.200.49,02 Misc - Memberships, misc. 000.07.571,200.49.04 Misc - Senior trip admissions 000.07.571.200.49.05 Misc - Youth field trip admissions 000.07.571.200.49.08 Misc - Special Acc0modatlons 000.07,571.200,49,09 Misc - Teen camps, teen day trips admissions 000.07,571.200.49.18 Misc -ADA services and PF1 credit card fees Actual 2014 2015 2,121 525 118 36 292 Projected 2015 Budget 2016 2017 2018 39 39 105 105 4,134 28,201 6.998 11,073 1,960 15,259 32,350 7,583 5,199 5,824 11,597 12,502 14,293 2,000 5,020 5,136 17,326 1,605 16 150 16 153 648 18,774 4,628 8,08.4 11.501 2.000 4,544 150 200 4,000 25,000 24,000 24,000 6,212 6,200 6,200 7,250 10,660 - - 2,000 2, 000 2,000 4,656 - Total 5 rvlces 217,225 176,156 000.07,571.200 52.00 inlergo't - Pass through grant to MP 24,001 169,291 170,166 64,590 55,400 Total intergovernmental 24,001 Total Supplies, Services and Other 5 366,774 5 254,386 $ 252,790 $ 243,457 $ 103,499 $ 87,900 120 47 48 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Preschool Program FUND NUMBER: 000 POSITION: Director Description The mission of the Preschool Program is to empower children to think, explore & navigate the journey of learning. Expenditure Summary Parks & Recreation - Preschool Program Object Description 2014 Actual 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 201748 %Chg Salaries & Wages $ - $ - 5 - 5 - $ 56,145 $ 58,890 0.00% 1.28% Personnel Benefits - - - - 11,530 11,738 0.00°/ 1.81% Supplies - - - - 8,600 8,600 0.00% 0.00° Sertices - - - - 1,500 1,500 0.00% 0.00% Expenditure Total 5 - $ - $ - $ - $ 79,775 $ 80,729 0.00% 1.19% Expenditure Detail Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Preschool Program 121 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Assistant 0.5 0.75 $ 37,245 $ 7,959 0.75 $ 37,990 $ 8,167 Extra Labor 20,900 3,571 20,900 3,571 Total Preschool Program 0.5 0.75 $ 58,145 $ 11,530 0.75 $ 58,890 $ 11,738_j 121 2017 - 2018 Biennial Budget Expenditure Detail - Supplies, Services and Other City of Tukwila, Washington Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. rks & Recreation - Preschool Program Account Number Actual 2014 2016 Projected 2016 000.07.571.201.31.00 Supplies - Office & Operating Budget 2016 2017 2013 Total Supplies 000,07.571.201.41.00 Prof Stcs - Entertainment 000.07,571.201.49.00 Misc - Memberships, training Total Services 8,600 S 8500 8,600 8,600 1,000 500 000 Total Supplies, Services an Other 122 1,500 1,500 10,100 $ 10,100 49 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Youth Programs FUND NUMBER: 000 POSITION: Director Description The mission of the youth programs is to provide youth a foundation for a well- rounded, balanced life by offering activities and programs to build healthy active lifestyles. These programs keep youth busy and safe during out of school hours and foster relationships to last a lifetime. Expenditure Summary Parks & Recreation- Youth Programs Expenditures 2014 Actual 2015 Protected 2016 2016 2018 Budget Salaries Benefits Budget 2017 2010 2016 -17 %Chg 2017 -1B %Chg Salaries &Wages 5 - 5 - $ - $ - $ 378,468 5 381,434 0.00% 0.78% Personnel Benefits - - - - 0 125,215 130,177 0.00% 3.96% Supplies - - - - 20,600 20.600 0.00% 0.00% Services - - - - 40,500 40,500 0.00% 0.00°4 Exppenditure Total S - 5 - S • 5 $ 564,783 $ 572710 0.00% t40% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Eiecreation - Youth Programs Position 2016 FTE 2017 FTE 2011 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Program Coordinator 0 1 $ 81,345 $ 42,438 1 5 82,972 $ 44,951 Recreation Program Specialist 0 1 66,920 39,616 1 68,258 42,065 Extra Labor 230,203 43,161 230,203 43,161 To Youth Programs 0 2 $ 378,468 $ 125,215 2 $ 381,434 5 130,177 50 123 2017 - 2018 Biennial Budget City of Tukwila. Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Youth RI) rants Account Number 2014 Actual 2015 Projected 2016 2016 Budget 2017 2018 000.07,571.202.31.00 Supplies - Office & Operaling $ - s - s S $ 20,600 5 20,600 Total Supplies _ - 20,600 20,600 000.07.571.202.41.00 Prof Sues - Bus seruice, swim lessons, enlertainrnen1 - - - 24,500 24,500 000.07.571.202.40.00 Mist • Trip admissions - - - - 161,000 16,000 Total Services - - 40,604 40,500 Total Supplies, Services and Other $ - $ $ - $ - $ 61,100 5 61,100 124 51 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Teen Programs FUND NUMBER: 000 POSITION: Director Description The mission of Teen Programs is to provide social and recreational programs to teens in a safe and positive environment that will enhance personal and social skills, teach responsibility and leadership, and promote a healthy active lifestyle. Expenditure Summary Parks & Recreation- Teen Programs Expenditures 2014 Actual 2015 Projected 2016 2016 Budget 2017 2018 2016.17 %Chg 2017 -18 %Clig Salaries & Wages $ - 5 - 5 - 5 - 5 130,316 $ 131,646 0.00°% 1.02°% Personnel Benefits - - - - 50,584 53,032 0.00% 4.84°% Supplies - - - - 7,650 7,650 0.00% 0.00% Services - - - - 13,230 13,230 0.00°6 0.00 °% Expenditure Total $ - 5 - $ - $ - $ 201,780 $ 205,557 0.0096 1.87% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Teen Programs 52 125 2016 2017 2017 Budget 2015 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Specialist 0 1 5 66,456 $ 39,528 1 $ 67,796 5 41,976 Extra Labor 63,850 11,056 63,550 11,057 Total Teen Programs 0 1 $ 130,316 $ 50,5 84 1 $ 131,646 $ 53,032 52 125 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Pecrsatton - Teen Programs Account Number 000.07.571.203.31.00 Supplies - Office & Operating Total Supplies 000.07.571.203.41.00 Prof Svcs - Inflatables, face painters, DJ services 000.07.571.203.45.00 Operating Rentals and Leases - Moue rentals 000.07.571.203.49.00 Misc - Trip admissions Total Services Total Supplies, Services and Other 5 Actual 2014 2015 5 5 Projected 2016 Budget 2018 2017 2419 5 7,650 5 7.650 7,650 7,650 5,050 5,050 160 160 6,000 8.000 13,230 13,230 $ 20,880 $ 20,880 53 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Youth Wellness & Enrichment FUND NUMBER: 000 POSITION: Director Description The mission of Youth Wellness and Enrichment is to offer youth of all abilities the opportunity to participate in a wide variety of physical exercise, sports and special interest activities. Expenditure Summary Parks & Recreation- Youth Wellness & Enrichment Expenditures 2014 Actual 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 % Chg 2017 -18 %Chg Salaries &Wages 5 - 3 - $ - 5 - 5 79,298 5 80529 0.00% 1.68% Personnel Benefils - - - - 34,480 36,346 0.00% 5,41% Supplies - - - - 5,600 5,600 000% 0.00% Services - - - 29,600 29,600 0.00% 0.00% Expenditure Total $ - 9 $ - $ 148,978 $ 152,176 0,00'/ 2.15% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Youth Wellness & Enrichment Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Program Specialist Extra Labor 0 1 $ 66,598 $ 32,250 12,700 2,200 1 $ 67,929 $ 34,146 12,700 2,200 Total Youth Wellness & Enrich. 0 1 $ 79,298 $ 34,480 1 $ 80,629 $ 36,346 54 127 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Account Number 000.07.571.204.31 0 0 Total Supplies 000.07.571.204.41.00 000.07.571.204.49,00 Total Services Parks & Recreation - Youth Wariness & Enrichment Actual 2014 2016 Supplies - Olrrce & Operating Projected 2016 Prof S+.cs - Instructors MFsc - Printing, website Total Supplies, Services and Other Budget 2016 2017 2018 $ S 5,600 $ 5,600 5,600 5,600 26,900 28,900 700 700 29,600 29,600 5 35,200 $ 35,200 128 55 56 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Adult Wellness & Enrichment FUND NUMBER: 000 POSITION: Director Description The mission of Adult Wellness and Enrichment is to offer community members and visitors of all abilities the opportunity to participate in a wide variety of physical exercise, sports and special interest activities. Expenditure Summary Parks & Recreation -Adult Wellness & Enrichment Expenditures 2016 Actual 2014 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Chg Salaries &Wages 5 - 5 - 5 - 5 - $ 105,942 5 107.581 0.00% 1.55% Personnel Benefits $ - - - - 46,603 49,116 0.00% 5.39% Supplies - - - - 4,200 4,200 0.00% 0.00% Sensces $ - - - - 58,300 58,300 0.00% 0.00% `Expenditure Total 5 - 5 - $ - $ - 5 215,045 $ 219,197 0.00% 1.93% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Adult Weffness & Enrichment 129 2016 2017 2017 Budget 2018 2018 Budget Position FTE FTE Salaries Benefits FTE Salaries Benefits Recreation Program Coordinator t? 1 $ 81,942 $ 42,447 1 $ 83,581 $ 44,960 Extra Labor 24,000 4,156 24,000 4,156 Total Adult Wellness & Enrsch. Q 1 $ 105,942 $ 46,603 1 $ 107,581 5 49,116 129 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail -Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - AMC Wellness Account Number 2014 Actual 2015 Projected 2016 2015 Budget 2017 2018 000.07.571.206.31.00 Supplies - 0 ce 8 Operating 5 - 5 - 5 - 5 - 5 4,200 5 4,200 Total Supplies - 4,200 4,200 000.07.571.208.41.00 Prof S+cs - Instructors - - - - 50,000 50,000 000 07.571.206 48.00 Repair & Maintenance - - - 7,200 7,200 000.07.571.206.49,00 Misc - Membership - - - 200 200 Total Services _ - - - 58,800 58,300 Total Supplies, Services and Other $ - $ - 5 - $ - 5 62,500 5 62,500 110 57 58 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Senior Adult Programs FUND NUMBER: 000 POSITION: Director Description The mission of the Senior Adult Programs division is to promote and provide a variety of recreational, fitness, social, educational and social services for senior adults 50 years of age or older. We collaborate with a variety of agency's which allows our seniors to age in place and remain independent so they can continue to live in the community. Expenditure Summary Parks & Recreation • SenFor Adult Programs Expenditures 2014 Actual 2015 Projected 201E 2016 Budget 2017 2018 2016 -17 %Chg 2017 -18 %Cthg Salaries & Wages $ - 5 - $ - 5 - $ 109,253 $ 110,898 0.00% 1.51 °% Personnel Benefits - - - 44,034 46,288 0.00% 5.12% Supplies - - - 3,000 3,000 0.00% 0.00% Services - - - - 20,000 20,000 0,00% 0.00% Expenditure Total $ - $ - $ - $ - $ 176,286 $ 180,186 0.00'/ 2.21`! Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Senior A dolt Programs Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Program Coordinator Extra Labor 0 1 $ 82,253 5 39,373 27,000 4,662 1 $ 83,898 $ 41,527 27,000 4,661 Total Senior Adult Programs 0 1 $ 109,253 $ 44,034 1 $ 110,898 $ 46,288 131 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Senior Adult Programs Account Number 2014 Roue/ 2015 Projected 2016 2016 Budget 2017 2016 000.07.571.207.31.00 Supplies - Office & Operattng S - 5 - $ - $ - 5 3,000 5 3,000 Total Supplies - - 3,000 3,000 000.07.571.207.41.00 Prof S,cs - Instructors - - - 5,900 5,900 000,07.571.207.43.00 Tra■el - Tripmeals, parking - - - - 2,100 2,100 000.07.571.207.44.00 Mist - Trip admissions - - - - 12,000 12,000 Total Services - - - - 20,000 1 20,000 Totaf Supplies, 8t rvfcasand [}then $ $ 5 5 5 23,000 5 23,000 132 59 60 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Comm. Events & Vol. FUND NUMBER: 000 POSITION: Director Description The mission of the Community Events and Volunteers Division is to promote and provide opportunities for connections between City staff, Tukwila citizens, community organizations and local businesses through the provision of community events and volunteer opportunities. Expenditure Summary Parks & Recreation - Community Events & Volunteers Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements, Parks & Recreation - C'ommunity Events and Volunteers Position Actual Projected 2017 Budget Salaries Benefits 2018 FTE Budget Recreation Program Coordinator 2016 -17 2017 -18 Expenditures 2014 2015 2016 2016 0.75 2017 2018 %Chg %oChg Salaries &Wages $ 182,459 $ 149,882 $ 150,550 $ 159,894 5 128,904 $ 131,132 - 19.38% 113% Personnel Benefits 61,006 58,116 54,572 62,729 1.5 48,007 50,390 - 23.47% 4.96% Supplies 16,520 19,610 17,991 26,215 25,400 25,400 -3.11% 0.00% SeNces 58,006 62,199 72,194 82,950 79,350 79,350 - 4.34% 0.00% Expenditure Total $ 317,993 $ 289,808 $ 295,308 $ 331,788 $ 281,661 $ 286,272 - 15.11% 1.64% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements, Parks & Recreation - C'ommunity Events and Volunteers Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Program Coordinator 1 0.75 $ 61,242 $ 29,476 0.75 $ 62,467 $ 31,166 Recreation Program Specialist 1 0.75 50,190 15,716 0.75 51,194 16,409 Extra tabor 15,150 2,637 15,150 2,637 O ertime 2,322 178 2,322 178 Total Comm. Events & Vol. 2.0 1.5 $ 128,904 $ 48,007 1.5 $ 131,132 $ 50,390 133 2017 -2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs. travel, and memberships, among others. Parks & Recreation - Commnrrlty Events and Volu Account Number Actual 2.014 2015 Prolectad 2016 2016 Budget 2017 2010 000.07.571.210.31,00 Supplies - Office & Operating $ 312 s 80 $ - 5 - $ 25,400 5 25,400 000,07.571.21a 31.01 Supplies - Operating 13,483 16,074 18,903 21,215 - - 000.07.571.210.31.02 Supplies - Operating 2726 3,455 1,088 5,000 - - Total Supplies 16,520 19,610 17,991 26,215 25,400 25,400 000.07.571.210.41.00 Prof Svcs - Backyard Wildlife Festival, 4th' of July, Kids Festival, Touch A Truck, - - - 58,400 5.0,400 MSc Prof Svcs 000.07.571.210.41.01 Prof Svcs - Backyard Wildlife Festival, 4th of July, Kids Festival, Touch A Truck, 37,35.9 43,913 45.472 47,500 - Misc Prof Svcs 000.07.571.210.41.02 Volunteer Prof Svcs 2282 1,735 1,916 3,500 - - 000.07.571.210.42.01 Postage - Postage for special mailings 79 - - - - 000.07. 571.210.42.02 Communication - Phone/Security 656 661 252 500 500 500 000.07.571.210.43.00 Travel • Travel expenses related to professional development and training 24 250 810 900 600 500 000.07.571.210.44.00 Advertising - Special evenly & the v0tunteer program 8,827 10,423 11,756 12,000 10,500 10,500 000.07.571.210.45.00 Rental - Backyard Wildlife Festival, 4th of 6,800 6,800 July, concerts and cinema series, Kids Festival, Touch A Truck, misc seruces 000.07.571.210.45.01 Rental - Backyard Wildlife Festival, 4th of 6,224 4,103 8.748 10,000 - - July, concerts and cinema series, Kids Festival, Touch A Truck, misc services 000.07,571.210.45.02 Rental - Volunteer Program equipment - - 1,000 1,000 - - 000.07.571.210.49.01 Misc - Backyard Wildlife Festival, 4th of 447 110 1.559 5,000 1,000 1,000 July, concerts and cinema, Kids Festival, Touch A Truck, Misc printing 000 07 571 210.49.02 Misc - ASCAP, professional memberships, registrations, etc 2,111 1,002 583 2,550 1,550 1,550 Total Services 59,008 62,199 72,194 82,950 79,350 79,350 Total Supplies, Services and Other 5 74,528 S 81,809 $ 90,185 5 109,165 5 104,750 5 104,750 134 61 fiCREATION ;ITY OFTUKWILA 3UDGET SUMMARY PRELIMINARY Facilities and Operations ACTUAL YID AS OF JUNE 30, 2018 9/22)2016 16:16 SUMMARY OF EXPENDITURES ACTUAL PROJECTED BUDGET $ CHANGE % CHANGE 2014 2015 2016 2016 2017 2018 2015/2017 2017/2018 2016/2017 2017/2016 1 Salaries - 357,179 348,412 371,160 364,653 371.947 (6,507) 7,293 (2)96 2°f 2 Extra Labor - 34,684 34,083 61,620 61,620 27,537 - 81% 0% 3 Overtime - 4,586 4,692 - 1,393 1,393 1,393 - - 096 5 Holiday Pay - - - - - - - - - 1 FICA - 27,302 28,804 29.749 32,436 32,989 2,687 552 9°Io 2% 2 Pension- LEOFF2 - - - - - - - - 3 Pension -PERS /PEERS - 36,580 43,605 40,602 43,783 44,658 3,181 876 8% 2% 4 Industrial Insurance - 5,591 9,658 8,608 12,484 13,165 3,876 681 45% 5% 5 Medical & Dental 81,857 86,247 68,355 64,892 102,533 6,537 7,641 7% 8% 6 Unemployment - - - - - - - - - - 8 UnIforrn /CIcthing - - - 230 235 230 5 - 2% atal Salaries and Benefits - 513,096 556,101 572,557 611,492 628,539 38,935 17,047 7% 3% 1 Supplies - 38,567 25,572 14,482 17,100 17,100 2,618 - 189E 1396 2 Fuel - - - - - - - - - 3 Water Purchased ter resale - - - 4 Items Purchased for resale - 21,924 - - 22,000 22,000 22,000 - 094, 5 Smelt Tools - - - - - - - - - - 1 Professional Services - - 1,636 8,950 8,400 8,400 (550) - (6)% 0% 2 Communication - 2,928 9,755 8,580 8,800 8,800 220 - 3% 056 3 Travel - 1,056 1,324 1,740 1,725 1,725 (15) (1)% o% 1 Advertising 6,108 6,827 7,250 7,200 7,200 (50) - (1)% 0% 5 Rentals and Leases - 41,938 47,495 50,058 41,610 42,280 (8,448) 670 (17)% 2% 3 Insurance - - - - - - - - - _ 7 Public Utilities - - - - - - - - - 3 Repairs and Maintenance - 15,509 16,291 25,450 21,200 21,200 (5,250) - (20)% 096 3 Miscellaneous - 25,133 31.615 24,980 33,000 33,000 8,020 - 32 %. 096 1 inter - Governmental - - - - - - - - - - i Excise Tax - - - - - - - I- Machinery & Equipment - - - - - - - i Transfers Out - - - - - - - - - - ltal Operating Expenditures - 153,165 140,518 142,490 161,0135 161,705 18,545 670 13% 0% dal Expenditures - 666,260 696,619 715,047 772,527 790,244 57,480 17,717 896. 296 Rental & Business Operations Summary- comparable line Items for new sub- division NOT in Budget Workbook (insert before Page 135) 2017 - 2018 Biennial Budget City of Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Planning & Business Operations FUND NUMBER: 000 POSITION: Director Description The mission of the Planning & Business Operations Division is to provide business support for the Department, service repairs to department facilities, and plans and implements various department CIF projects. Expenditure Summary Parks & Recreation - Planning & Business Operations Expenditures 2014 Actual 2015 Projected 2016 2016 Budget 2017 2018 2016 -17 ° /,Chg 2017.18 %Chg Salaries & Wages $ - $ - 5 - $ - $ 238,088 $ 242,841 0.00% 2.00% Personnel Benefits - - - - 113,362 119,734 0.00% 5.52% Supplies - - - 6,800 6,600 0.00% 0.00°% Services - - - - 102,310 102,980 0.00% 0.65% Expenditure Total $ - $ - $ - $ - $ 460,560 $ 472,355 0.00% 2.56% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Planning & Business Operations Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 107,070 $ 45,216 1 $ 109,212 $ 47,597 Facility Support Technician 1 1 63,634 30,645 1 64,907 32,431 Fiscal Specialist 1 1 66,920 37,235 1 68.258 39,436 Overtime 454 36 464 36 Clothing Allowance - 230 - 235 Total Planning & Bus, Operations 3 3 $ 238,088 $ 113,362 3 $ 242,841 $ 119,734 135 63 64 2017 - 2018 Biennia! Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for various special events, advertising, rental, and printing for various programs, travel, and memberships, among others. Parks & Recreation - Planning d Busfness Qperalions Account Number Actual 2014 2015 Projected 2016 2018 Budget 2017 2018 000.07.571,211.31.00 Suppiies - Office $ 5 - $ - $ - $ 5,800 5 6,800 Total Supplies - - - - 6,800 6,800 000.07.571.211.41.00 Prof Svcs - Miscellaneous - - - _ - 3,000 3,000 000,07.571.211.42.01 Communication - Postage - - - - 4,000 4,000 000.07.571.211,42.02 Communication - Cell Phone and Cable - - - - 4,800 4,800 000.07.571,211.43.00 Travel- Meals, mileage, parking, lodging for {rainings 1,400 1,400 000.07.571.211.44.00 Ad+.er€ising - - - - 500 500 000.07.571.211.45.10 Rental - Copier rentals - - - - 4,500 4,500 000,07.571.211.45.94 Rental- Equipment Replacement Fund - - - - 1.541 7,991 000,07.571,211.4595 Rental - Equipment Rental 0 & M - - - - 33,519 34,189 000.07.571.211.48.01 R&M - Misc. equipment repairs - - - 5,000 5,000 000.07.571.211.48,02 R&M - Postage maintenance - - - - 14,700 14,700 000. 07.571.211.49.01 Misc - Printing and binding - - - - 2,000 2,000 000.07.571.211.49.02 Misc - Membership and training - - - - 7,300 7,300 000.07.571,211.49.08 Misc • ADA services and PP1 credit card fees 20,000 20,000 Total Services - 102,310 102,980 Total Supplies, Services and Baser $ S - i - S - $ 1 09,11 0 5 109,780 136 2017 - 2018 Biennial Budget City at Tukwila, Washington DEPARTMENT: Recreation (07) FUND: General RESPONSIBLE MANAGER: Rick Still DIVISION: Rental Operations FUND NUMBER: 000 POSITION: Director Description The mission of the Rental Operations Division is to promote and schedule use of rental spaces in the Parks and Recreation system. All rental use of the system -wide facilities is coordinated and supervised by the division including the Community Center, picnic shelters, ball fields, and rental services (equipment rental). Fees are collected to offset costs. Expenditure Summary Parks & Recreation - Rental Operations Expenditures 2014 Actual 2015 Projected 2016 2016 Budget .2017 2018 2016 -17 %Chg 2017.18 %Chg Salaries &Wages 5 - $ 361,765 5 387,788 $ 405,243 $ 189,578 $ 192,119 - 53.22% 1.34% Personnel Benefits 151,528 168,313 167,314 70,464 73,845 - 5739% 4.80% Supplies - 60,492 25,572 14,482 32.300 32,300 123.04% 0.00% Services - 92,573 114,947 128,008 19,625 19,625 - 84.67% 0.00% Expenditure Total $ - 5 666,457 $ 696,619 $ 715,047 $ 311,967 $ 317390 - 56.37% 1.90% Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation • Rental' Operations Position 2016 FTE 2017 FTE 2017 Budget Salaries Benefits 2018 FTE 2018 Budget Salaries Benefits Recreation Frog Coordinator 1 1 $ 81,345 $ 42,329 1 5 82,972 $ 44,840 Admin Support Assistant 1 1 45,684 17,388 1 46,598 18,258 Extra Labor 61,620 10,6766 61,620 10,676 Overtime 929 71 929 71 Total Rental Operations 2 2 $ 189,578 $ 70,464 2 $ 192,119 $ 73,846 137 65 66 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services, rental, travel, and memberships, among others. Parks & Recre Son - Rental 0peratfoes 138 Acteai Projected Budget Account Number 2014 2015 2016 2016 2017 2018 000.07.571.212.31.01 Supplies - Office $ - 5 8,769 5 12,562 $ 10.082 3 300 5 300 000.07.571,212.31.02 Supplies - Facility Rentals - 23,923 2,222 500 4,000 4,000 000.07.571212.31.03 Supplies - Maintenance - 5,875 10,7813 3,900 6,000 6,000 000.07.571.212.34.03 Supplies - Rental Service and Supplies , - 21,924 - - 22,000 22,000 Total Supplies - 60,492 25,572 14,482 32,300 32,300 000.07.571.212.41,01 Prof Sacs - Miscellaneous - - 961 3,550 - _ 000,07.571,212.41.02 Prof Svcs - Cleaning - - 675 5,400 5.400 5,400 000.07.571.212.42.01 Communication - Postage - 356 4,808 4,580 - - 000.07.571,212.42.02 Communication - Cell Phone and Cable - 2,572 4,947 4,000 - - 000.07.571.212.43.00 Trasel - Meals, mileage, parking, lodging for trainings - 1,058 1,324 1.740 325 325 000.07.571.212.44,00 Advertising - BRAVO facility pub, misc. - 6,108 6,627 7,250 6.700 6,700 000.07.571.212.45.01 Rental - Miscellaneous 115 500 500 500 500 000.07.571.212.45,02 Rental - Table and chair rental - 410 1.115 2,500 1,500 1,500 000.07.571,212.45.10 Rental - Copier rentals - 3,321 5,884 4.500 - - 000.07,571212.45,94 Rental- Equipment Replacement Fund - 7,844 5,308 7,866 - - 000.t]7.571.212.45.95 Rental- Equipment Rental 0 & M - 30,248 34,692 34,592 - 000,07.571,212.46.01 R&M - Fitness mom and misc. equipment repairs - 7,985 5,790 12,200 - - 000,07,571,212.48.02 R&M - CLASS maintenance agreement, phone line, copier rentals - 7,382 9,004 12,750 - - 000.07.571.21146,03 R&M - Damaged equipment replacements - 142 1.496 1,500 1,500 1,500 000.07.571.212.49.01 Misc - Printing and binding - 414 1.389 5,000 2,000 2,000 000.07.571.212.49.02 Misc - Membership and training 6.724 3,937 4,890 1,700 1.700 000.07.571.212.49.10 Mlsc - User ticense - - 2.000 2,000 - - 000.07.571.212.49.18 Misc - ADA senrces and PPl credit card fees 17,995 24,389 13,090 - - Total Services - 92,673 114,947 128,008 19,625 19,625 Total Supplies, Services and Other S - 5 163,165 $ 140,518 5 142,490 $ 51,925 5 51,925 138 2017 . - 2018 Biennial Budget City of Tukvfi[a, Washington DEPARTMENT: Parks (15) FUND; General RESPONSIBLE MANAGER: Rick Still DIVISION: Parks Maintenance FUND NUMBER: DOC POSITION: Director Description The Tukwila Parks, Trails and Open Space system is comprised of 159 acres of green space, including Fort Dent Park (home of Starfire Sports Complex and the Seattle Sounders FO), Duwamish Hill Preserve, the Tukwila Community Center, 11 neighborhood parks, 3 mini parks, 4 Fire Stations, City Hail grounds, a Skate Park, Spray Park, a Japanese Garden, 15 neighborhood foot trails and 11 miles of regional trails. A broad range of equipment and skilled workers are needed to maintain and improve the great variety of trees, shrubs, annuals, turf irrigation systems, maintenance equipment and outdoor equipment. Expenditure Summary Parks & Recreation - Parks Maintenance Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Parks Maintenance Position Actual Protected 2017 Budget Salaries Benefits Budget 2018 Budget Salaries Benefits 201647 2017 -18 Expenditures 2014 2015 2016 2016 2017 2018 1 % Chg % Chg Salaries &Wages $ 504,947 $ 615,509 $ 529,521 $ 540,940 $ 600,545 $ 612,113 -6.30% 1.93% Personnel Benefits 178,767 244,572 248,720 273,068 275,689 291,330 1.03% 5.6D% Supplies 55,021 51,093 63.072 38,458 61,300 58,800 59.35% - 4.08% Serures 399,584 456,288 551,147 529,775 481,027 496,856 -9.20% 3.29% Expenditure Total $ 1,138,319 $ 1,367,462 $ 1,392,460 $ 1,482,251 $ 1,418,761 $ 1,459,099 x.28 %, 2.847 Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Parks & Recreation - Parks Maintenance Position 2015 FTE 2017 FTE 2017 Budget Salaries Benefits 2016 FTE 2018 Budget Salaries Benefits Parks & Recreation Manager 1 1 $ 106,292 $ 47,539 1 $ 108,418 $ 50,166 ' Parks Supervisor 1 1 80,151 42,285 1 81,754 44,795 Lead Maint Specialist 1 1 64,338 39,106 1 65,624 41,561 Maint Specialist Parks 5.5 5 327,627 141,640 5 334,180 149,453 Extra Labor 20,000 3,476 20,000 3,476 Overtime 2,137 163 2,137 163 Clothing Allowance - 1,680 - 1,715 Total Parks Maintenance 8.5 8 $ 600,545 $ 275,889 8 $ 612,113 $ 291,330 139 67 2017 - 2018 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include repair and maintenance supplies and various park supplies. Services include professional services, security, rental, utilities, repair & maintenance, among others. Parks & Recreation - Parks Maintenance Account Number Actual 2014 2015 Frejected 2016 2018 Budget 2017 2018 000.15.576.800.31.00 Supplies - Office & Operating all stations 5 2,679 5 3,502 $ 2,054 5 - 5 3,500 5 3,500 000.15.576.800.31.01 Supplies - Repairs 8 maintenance 39,555 42,554 52,381 32,000 40,000 40,000 000.15.576.600.31.11 Supplies - Trees, plants, Sowers - 1,927 3,353 1.000 4,000 4,000 000.15.576.800.31.17 Supplies - Playground equipment parts 5,793 38 501 500 6,300 6,300 000.15.576.800.31.18 Supplies - Park sigrrage 957 - 3,465 3,468 - - 000.15.576.800,31.90 Supplies - Central supplies - - - - - 000.15.576.800.35.00 Supplies - Small tools, equipment 6,037 3,072 1,315 1,500 7,500 5,000 Total Supplies 55,021 51,093 63,072 38,468 61,300 58,800 000.15.576 800,41,00 Prof S+.cs - Other 5,174 14,942 38,404 30,000 30,000 30,000 000 15.576.600.41,02 Prof Svcs - Fort Dent resEroorn cleaning 6,750 9,057 • 8,800 7,000 9,000 9,000 000.15.576.800.41.03 Prof Sres - Contracted park security seNces 19,500 22,200 20,100 16,000 22,200 22,200 000.15,576.600.42,00 Communication - - 753 - - - 000.15.576.800.43.00 Tra■ei - Parking, mileage 225 208 319 - 225 225 000.15.576.800.45.00 Rental - Portable toilet and equipment 11,015 7,922 12,343 10,000 11,000 11,000 000.15.576.800.47.00 Public Utility - City Light, Puget Sound 160,616 3,645 99,209 165,300 4,050 4,275 Energy, park irrigation 000 15.576.800.47.01 public Utility - 83,085 - 108,240 108,240 - - 000.15.575.800.47.21 Public Utility - Electricity - 12,227 4,344 - 13,500 14,200 000.15.576,800.47.22 Public Utility - Gas - 476 249 - 560 600 000.15.576.800.47.25 Public Utility - WateriSewer - 132,875 42,342 30,000 142,000 149,150 000.15.576.500.47.26 Public Utility - Surface Water - 108,271 61,636 - 129,500 133,500 000.15.576.800.47.28 Public Utility - Solid Waste - 714 - - 1,000 1,000 000.15.576.800.45.94 Rentat - Equipment replacement fund 30,455 48,793 42,586 48,793 15,582 1.5,582 000.15.576.800.45.95 Rental - Equipment rental Q & M 60,765 66,825 68,442 55,442 75,410 76,624 000.15.575.800.48,00 R &M - Parking at cleaning, electrical repairs, park and trail repairs 14,703 21,036 18,653 16,000 18,000 20,500 000.15.575.800.48.01 R&M - Hazardous tree removal and trimming 4,982 - 3,000 3,000 5,000 5,000 000.15.576.800.48.02 R&M - Parking lot sweeping. trees main[ . leaf remove%, light repairs, restrm repairs - 0 18,000 18,000 - - 000.15.576.800.49,00 Misc - Memberships, professional de.elo.rnentltralni ., uniform clean 2,296 7,096 3,597 4,000 4.000 4,000 Total Services 399,584 456,288 551,147 529,775 481,027 496,656 Total Supplies, Services and Other $ 454,605 $ 507,381 5 614,218 $ 565,243 $ 542,327 $ 555,656 68 140 TUKWILA PARKS & RECREATION GOOD HEALTHY FUN OCTOBER 24, 2016 2017 -2018 BIENNIAL BUDGET Parks & Recreation Department Maintenance AtALI Revenue - backed Programs and Rentals' Council- approved program changes (also revenue - backed) Budget - Increases The Parks & Recreation Budget expenditure request is a 10.83% or $469,277 increase from fiscal year 2016 to 2017. $173,377 Expanded capacity based on community demand. After School Program Recreation Management Software $95,900 • Preschool expansion $35,000 • PICH grant $25,000 • Ailey Camp $35,900 $ 100,000 Transfer from Human Services Budget $ 100,000 One -time expenditure to replace aging system that will no longer be supported $ 469,277 N New Sub - Divisions 2015 -2016 Budget 2017 -2018 Budget Administration Administration Recreation Administration Preschool Programs Youth Programs Teen Programs Youth Wellness & Enrichment Adult Wellness & Enrichment Senior Adult Programs Recreation > Community Events & Volunteers Community Events & Volunteers Rental & Business Operations Planning & Business Operations Rental Operations > Parks Maintenance Parks Maintenance ALAtikkiitali44 *ARIA' RECREATION CITY OF TUKWILA BUDGET SUMMARY Recreation Summary PRELIMINARY Recreation ACTUAL YTD AS OF JUNE 30.2016 9/22 +2010 16:17 SUMMARY OF EXPENDITURES ACTUAL PROJECTED BUDGET $ CHANGE %CHANGE 2014 2015 2016 2016 2097 2090 2016/2017 2017/2018 2016/2017 2017/2018 11 Salaries 1,017,853 707,067 750,919 713,626 787,809 803,565 74,183 15,756 10% 2% 12 Exlra Labor 347,792 437,562 397.098 323,958 464,023 455,319 140,065 (8,704) 43% (2)% 13 Overtime 10,494 4,477 4,458 600 2,322 2,322 1,722 - 287% 0% 15 Holiday Pay - - - - - - - - - - 21 FICA 104,333 87,025 91,530 69,130 96.,531 97,054 27,401 523 40% 1% 22 Pension -LEOFF 2 - - - - - - - - - - 23 Pension- PERS/PSERS 103,896 84,574 95,241 79,636 94,585 96,477 14,949 1,892 19% 2% 24 Industrial Insurance 50,189 66,843 51,089 37,886 71,151 72,860 33,265 1,709 8891, 296 25 Medical & Dental 220,073 156,498 180,025 181,858 193,200 208,708 11,342 15,507 6% 8% 26 Unemployment (9) (568) 0 - - - - - - - 28 Un ifornY Clothing - - - - - - - - - - Total Salaries and Benefits 1,854.621 1,543,479 1,570,359 1,406,694 1.709, 622 1,736,305 302,928 26,683 22% 2% 31 Supplies 109,219 88.081 88:037 85,058 102,969 96,550 17,911 (6,419) 21% (6)% 32 Fuel - - - - - - - - - - 33 Water Purchased for resale - - - - - - - - - - 34 [terns Purchased for resale 32,850 9,757 13,454 14,428 - - ( 14,428) - - - 35 Small Tools - - - - 11,000 11,000 11,000 - - 0% 41 Professional Services 115,980 142,470 150,075 147,978 197,580 188,400 49,602 (9,180) 34% (5)% 42 Communicalion 10,076 3,271 3,187 2,300 3,350 3,350 1,050 - 46% 0% 43 Travel 3,289 3,299 6.575 4,210 4,500 4,500 290 - 7% 0% 44 Advertising 14,415 11,438 19,045 19,750 15,300 15,300 (4,450) - (23)% 09 45 Rentals and Leases 42,172 4,587 10,084 11,350 6,980 6.980 (4,370) - (39)% 0% 46 Insurance - - - - - - - - - - 47 Public Utilities - - - - - - - - - - 48 Repairs and Maintenance 20,029 - - - 7,200 7,200 7,200 - - 0% 49 Miscellaneous 69,272 73,292 52.520 67,548 72,150 72,150 4,602 - 7% 0% 51 Inter- Gwemmental - - - - - - - - - - 53 Excise Tax - - - - - - - - - - 64 Machinery & Equipment - - - - - - - - - - 00 Transfers Out - - - - - - - - - - Total Operating Expenditures 417,302 336,195 342,976 352.622 421,029 405,430 68,407 (15,599) 19% {4y% Total Expenditures 2,271,922 1,879,674 1,913,335 1,759,316 2,130,651 2,141,735 371,335 11.084 21% 1% Rental & Business Operations Summary RECREATION CITY OF TUKWILA BUDGET SUMMARY PRELIMINARY Facilities and Operations ACTUAL YTD AS OF JUNE 30, 2016 9122/2016 16 :16 SUMMARY OF EXPENDRURES ACTUAL PROJECTED BUDGET 5CHANGE %CHANGE 2014 2015 2016 2016 2017 2018 201612017 201712018 2016/2017 201712018 11 Salaries - 357,179 348,412 371,160 354,653 371,947 (6,507) 7,293 (2)% 2% 12 Extra Labor - - 34,684 34,083 61,620 61,520 27,537 - 81% 0% 13 Overtime - 4,586 4,692 - 1,393 1,393 1,393 - - 0% 15 Holiday Pay - - - - - - - - - - 21 FICA - 27,302 28,804 29,749 32,436 32.989 2,687 552 9% 2% 22 Pension -LEOFF 2 - - - - - - - - - - 23 Pension- PERSIPSERS - 36,580 43,605 40,602 43,783 44,558 3,151 876 8% 2% 24 Industrial Insurance - 5,591 9,658 8,608 12.,484 13,165 3,876 681 45% 5% 25 Medical& Dental - 81,857 86,247 88,355 94,892 102,533 6,537 7,641 7% 8% 26 Unemployment - - - - - - - - - - 28 Uniform+Clothing - - - - 230 235 230 5 - 2% Total Salaries and Benefits - 513,096 556,101 572,557 611,492 628,539 38,935 17,047 7% 3% 31 Supplies - 38,567 25,572 14,482 17,100 17,100 2,618 - 18% 0% 32 Fuel - - - - - - - - - - 33 Water Purchased for resale - - - - - - - - - - 34 Items Purchased for resale - 21,924 - - 22,000 22.000 22,000 - - 0% 35 Small Tools - - - - - - - - - - 41 Professional Services - - 1,636 8,950 8,400 8,400 (550) - (6)% 0% 42 Communication - 2,928 9,755 8,580 8,800 8,800 220 - 3% 0% 43 Travel - 1,056 1,324 1,740 1,725 1,725 (15) (1)% 0% 44 Advertising - 6,108. 6,827 7,250 7,200 7,200 (50) - (1)% 0% 45 Rentals and Leases - 41,938 47,498 50,058 41,610 42,280 (8,448) 670 (17)% 2% 46 Insurance - - - - - - - - - - 47 Public Utilities - - - - - - - - - - 48 Repairs and Maintenance - 15,509 16,291 26,450 21,200 21,200 (5,250) - (20)% 0% 49 Miscellaneous - 25,133 31,615 24,980 33,000 31000 8,020 - 32% 0% 51 Inter - Governmental - - - - - - - - - - 53 Excise Tax - - - - - - - - - - 64 Machinery & Equipment - - - - - - - - - - 00 Transfers Out - - - - - - - - - - Total Operating Expenditures 153,165 140.518 142,490 161,035 161,705 18.545 670 13% 0% Total Expenditures - 666,260 696.619 715.047 772,527 790,244 57,480 17,717 8% 2% .a4•t ktALI' 2017 -2018 Priorities • See You in the Park • Municipal Arts Plan • Healthy Tukwila • Green Tukwila • Program Registration • TCC Rentals • Community Special Events • Spirit of Giving • Volunteer Work Parties • Before & After School • Ailey Camp • Park Watch • Sports leagues • Summer School - Rec Time • Teens for Tukwila • Summer Camps • Sports Camps • Senior Trips • Senior Activities • Pre School 4ftL.,a14 4AALt , ,Operational Overview 2015 -2016 Operational Overview *2017 -2018 update following budget adoption PARKS & RECREATION DEPARTMENT City of Tukwila The City of !y' of Choice OPERATIONAL OVERVIEW FY2015 -2016 it.tak•-k IAALt Thank You! AWAIL.talk•t ctitALI -1 Community Affairs and Parks Committee Minutes October 10, 2016 D. Contract: Building Inspection Services Staff is seeking Council approval of a contract with 4Leaf, Inc. in an amount not to exceed $200,000.00 for the continued provision of building inspection services through December 31, 2018. The Building Division has continued to have trouble recruiting qualified inspectors and this contract will allow the City to maintain a 24 -hour inspection turnaround time. There are many highly technical commercial projects underway such as Tukwila Village, School District Projects, and Washington Place. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. E. Contract: Structural Plan Review Services Staff is seeking Council approval of a contract with Reid Middleton, Inc. in an amount not to exceed $200,000.00 for the continued provision of structural plan review services through December 32, 2018. Revenues from permit fees offset the cost of the contracted review services. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. F. Proposed 2017 -2018 Biennial Budget Pursuant to the process requested by Council earlier this year, sections of the proposed 2017- 2018 budget are being presented to standing Council Committees prior to moving forward through the full Council review process. Staff presented proposed 2017 -2018 budgets for the following departments and funds: Parks and Recreation Department The Parks and Recreation Department Budget proposes an increase of 10.83% for 2017, primarily due to transfers from other departments, revenue - backed programs and previously approved program changes. The proposal also includes a .25 FTE and $100,000 for replacement of the existing recreation management software that has become obsolete. Urban Renewal (302 Fund) Fund 302 was previously known as the "Facilities Replacement Fund" but is being renamed to Urban Renewal to accurately reflect its use for tracking significant property transactions such as Tukwila Village and the TIB motel redevelopment. General Governmental Improvement Fund (303 Fund) Fund 303 is used for improvements, additions, or other miscellaneous minor capital projects. No specific projects are currently planned and there are no proposed changes. Fire Improvement Fund (304 Fund) The fund provides fire department capital improvements and apparatus through Fire Impact Fees. It does not include the mitigation fees from the Tukwila South agreement, which are included in the new Public Safety Plan fund. Chair Quinn asked for a list showing revenues and expenditures from fire impact fees. COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE. 79