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Home My WebLink AboutCOW 2016-10-24 Item 3C.4 - Budget Review - 2017-2018 Biennail Budget: General Government Improvement Fund (303 Fund)COUNCIL AGENDA SYNOPSIS ---------------------------------- 1"iti'l, Meefiq Date Prepared by Mayor's review Council review 10/24/16 VC I ITEM NO. 3.C. (4) 93 ISTAFF SPONSOR: VICKY CARLSEN 10/24/16 A(,, tsNl im I, i,j,,,m Ti'n,i? Review General Government Improvement Fund 2017-2018 Proposed Budget CATT?GORY M Dismssion Aftg Date 10124116 ❑ Motion Aftg Date ❑ Resolution Mi ,g Dale ❑ Ordinance Al g Dale ❑ B&Axard Dale M1 g EI .Public l-learin ,g M1g Date [:1 Other Mtg Dale SPONSOR ❑ Council ❑ Mayor 0.1JR ❑ DCD ❑ Finance EJ.Fire ❑ TS ❑ P&R ❑ Police ❑ PWI SPONSOR'S Council is being asked to review the General Government Improvement Fund 2017-2018 SUMMARY proposed budget. If no changes are requested, Council consensus will be requested to move the General Government Improvement fund 2017-2018 proposed budget forward to the final budget package for approval in November. RLN, iL "wj :D i3y ❑ cow mtg. M CA&P Cmte E]F&S Cmte F-1 Transportation Cmte ❑ utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 10/10/16 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Finance COmm"I-f E", For Information Only; Forward to Committee of Whole for Discussion COST IMPACT / FUND SOURCE ExPi,'INDITURF Ri-,1'(2uiRj,'.D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated 10/5/16 General Government Improvement Fund 2017 - 2018 Proposed Budget Minutes from the Community Affairs and Parks Committee meeting 10/10/16 93 City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: October 5, 2016 SUBJECT: General Government Improvement Fund 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The General Government Improvement fund section of the budget is ready for review by the Community Affairs and Parks Committee. BACKGROUND The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects that benefit multiple departments or functions are given priority. DISCUSSION The proposed budget for the General Government Improvement fund are as follows: • A transfer in of $200 thousand each year is budgeted. This is consistent with the past several years. • No specific projects are planned for this fund; expenditures would be costs to complete any projects started but not finished in 2016 and repairs or improvements deemed necessary during the biennium. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft General Government Improvement fund 2017-2018 Proposed Budget Draft CIP 95 l -J W. DEPARTMENT: N/A FUND: General Government Improvement FUND NUMBER: 303 RESPONSIBLE MANAGER: Bob Giberson POSITION: Director Description: The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere. Projects which benefit multiple departments or functions will be given priority. 2015-2016 Accomplishments ♦ Remodeled Fire Station #51 Emergency Operations. ♦ Installed as-built drawers and carpet at PW Engineering. ♦ Installed fire engine exhaust ducting at Fire Station #51 and Fire Station #54. ♦ Replaced water service line at 6300 building. 2017-2018 Outcome Goals ♦ Improve conditions of existing facilities. WA Revenue and Expenditure Summary General Government Improvements 2014 2015 2016 2016 2017 2018 2016 -17 2017 -18 Actual Actual Projected Budget Budget Budget %Change %Change Operating Revenue Miscellaneous Revenue Investment Earnings $ 421 $ 502 $ 834 $ 500 $ 500 $ 500 0.00% 0.00% Total Miscellaneous Revenue 421 502 834 500 500 500 0.00% 0.00% Total Operating Revenue 421 502 834 500 500 500 0.00% 0.00% Transfers In 200,000 200,000 200,000 200,000 200,000 200,000 0.00% 0.00% Total Revenue 200,421 200,502 200,834 200,500 200,500 200,500 0.00% 0.00% Operating Expenses Salaries & Wages 32,957 47,753 18,298 101,487 105,085 107,187 3.55% 2.00% Personnel Benefits 10,986 15,917 6,100 29,153 35,709 37,406 22.49% 4.75% Total Operating Expenses 43,943 63,670 24,398 130,640 140,794 144,593 7.77% 2.70% Projects City Hall Campus Wayfinding 21,193 - - - - - 0.00% 0.00% Fire Marshall Office Remodel 114,795 52,666 0.00% 0.00% 6300 Conf. Room #5 Remodel 16,745 0.00% 0.00% 6300 Police Recarpet 33,077 44 - 0.00% 0.00% PW As -Built Drawers - 21,467 178 0.00% 0.00% Fire Station #51 Exhaust Ducting 39,361 - 0.00% 0.00% Council Chambers Amplifiers 21,058 - 0.00% 0.00% Fire Station #51 EOC Remodel 5,342 3,902 0.00% 0.00% Police Vehicle Evidence Storage - 39,566 0.00% 0.00% 6300 Water Service Replace. 45,375 0.00% 0.00% City Hall Siding /Roof Repairs 30,000 0.00% 0.00% TCC Siding /Roof Repairs 80,000 0.00% 0.00% City Hall Card Access /ADA 10,000 0.00% 0.00% TCC Concrete Repairs 25,000 - - - 0.00% 0.00% Misc projects 8,289 13,995 5,100 200,000 150,000 150,000 - 25.00% 0.00% Total Projects 194,099 153,933 239,121 200,000 150,000 150,000 - 25.00% 0.00% Total Expenses 238,042 217,603 263,519 330,640 290,794 294,593 - 12.05% 1.31% Beginning Fund Balance 451,755 414,133 397,033 379,950 334,348 244,054 - 12.00% - 27.01% Change in Fund Balance (37,622) (17,101) (62,685) (130,140) (90,294) (94,093) - 30.62% 4.21% Ending Fund Balance $ 414,133 $ 397,033 $ 334,348 $ 249,810 $ 244,054 $ 149,962 - 2.30% - 38.55% Expenditure Detail -Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. General Government Improvements Position Description 2016 FTE 2017 FTE 2017 Budgeted Salaries Benefits 2018 FTE 2018 Budgeted Salaries Benefits Project Manager 1 1 $ 105,085 $ 35,709 1 $ 107,187 $ 37,406 Department Total 1 1 $ 105,085 $ 35,709 1 $ 107,187 $ 37,406 Expenditure Detail - Supplies, Services and Other All budgeted expenditures in the 2017 -2018 biennium is anticipated to be capital project related. General Government lm rovements 2014 2015 2016 2016 2017 2018 Account Number Actual Actual Projected Budget Budget Budget 30198.518.200.31.00 Supplies - Office & Operating $ - $ 15,455 $ $ $ $ 30198.518.300.31.00 Small Tools - Repair related 9,394 - - 303.98.522.100.31.00 Supplies - Office & Operating - 357 - - - 303.98.594.110.31.00 Supplies - Office & Operating - 25 - - - 303.98.594.110.35.00 Supplies - Office & Operating - 20,925 - 303.98.594.180.31.00 Supplies - Office & Operating - - 249 - 303.98.594.210.31.00 Supplies - Office & Operating 32 163 - 303.98.594.240.31.00 Small Tools - Capital project related 16,327 2,222 - Total Supplies 25,753 39,148 249 - - - 303.98.518.200.41.00 Prof Svcs - Consulting, etc 16,839 2,499 - 303.98.518.200.48.00 R &M - PW drawer project - 3,513 303.98.518.300.41.00 Prof Svcs - Consulting, etc 22,201 1,750 303.98.518.300.48.00 R &M - Duwamish room modifications 1,874 - 303.98.522.100.48.00 R &M - EOC room modifications - 4,503 - 303.98.594.180A1.00 Prof Svcs - General services - - 17,000 20,000 20,000 20,000 303.98.594.180.48.00 R &M - Repair to various City facilities - - 43,467 - - - 303.98.594.210.41.00 Prof Svcs - Police storage costs - 240 - - - 303.98.594.240.41.00 Prof Svcs - Fire Marshall's office - 3,438 - - 303.98.594.240.48.00 R &M - Fire Marshall's office - 240 - - - - Total Services 40,914 16,183 60,467 20,000 20,000 20,000 303.97.594.180.64.00 Capital - Howard Hanson Dam (19,022) - - - - - 303.98.521.500.65.00 Capital - Police carpet 8,596 - - - - 303.98.594.180.65.00 Capital - Various minor construction - - 144,611 180,000 130,000 130,000 303.98.594.210.65.00 Capital - Police carpet 23,086 6,461 - - - - 303.98.594.220.65.00 Capital - Fire Station exhaust system - 39,125 - - - - 303.98.594.240.65.00 Capital - Fire Marshall's office 84,284 43,373 - - - - 303.98.594.240.65.00 96,943 88,960 144,611 180,000 130,000 130,000 Total Supplies, Services and Other $ 163,610 $144,291 $ 205,328 $ 200,000 $150,000 $150,000 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017 -2022 GENERALIMPROVEMENTS 303 Fund CIP "Other After Six Page* PROJECT TITLE 2017 2018 2019 2020 2021 2022 TOTAL Sources Years 51 Facility Improvements 150 150 300 300 300 300 1,500 0 300 Grand Total 150 150 300 300 300 300 1,500 0 300 '" Denotes other funding sources, grants, or mitigation. Changes from 2015 to 2017 CIP: 2017 - 2022 Capita! Improvement Program 49 100 e : 9128/2016 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Facility Improvements Project No. Various DESCRIPTION: Yearly improvements and required maintenance to City facilities that are located throughout the City. JUSTIFICATION: Maintenance of existing facilities and required updating and improvements. STATUS: Ongoing. MAINT.IMPACT: None. COMMENT: Ongoing project, only one year actuals are shown in first column. FINANCIAL Through Estimated (in Innn'AI 2015 2016 2017 2016 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Engineering 95 20 20 20 50 50 50 50 50 405 Land (RN1) 0 Construction 123 180 130 130 250 250 250 250 250 1,813 TOTAL EXPENSES 218 200 150 150 300 300 300 300 300 2,218 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 218 200 150 150 300 300 300 300 300 2,218 TOTAL SOURCES 1 2181 2001 1501 1501 300 1 300 1 3001 3001 3001 2,218 1,2017 - 2022 Capital Improvement Program 51 101 102 Community Affairs and Parks Committee Minutes ........................................ ............................... ........................October 10, 2016 D. Contract: Building Inspection Services Staff is seeking Council approval of a contract with 41-eaf, Inc. in an amount not to exceed $200,000.00 for the continued provision of building inspection services through December 31, 2018. The Building Division has continued to have trouble recruiting qualified inspectors and this contract will allow the City to maintain a 24 -hour inspection turnaround time. There are many highly technical commercial projects underway such as Tukwila Village, School District Projects, and Washington Place. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. E. Contract: Structural Plan Review Services Staff is seeking Council approval of a contract with Reid Middleton, Inc. in an amount not to exceed $200,000.00 for the continued provision of structural plan review services through December 32, 2018. Revenues from permit fees offset the cost of the contracted review services. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 17, 2016 REGULAR CONSENT AGENDA. F. Proposed 2017 -2018 Biennial Budget Pursuant to the process requested by Council earlier this year, sections of the proposed 2017- 2018 budget are being presented to standing Council Committees prior to moving forward through the full Council review process. Staff presented proposed 2017 -2018 budgets for the following departments and funds: Parks and Recreation Department The Parks and Recreation Department Budget proposes an increase of 10.83% for 2017, primarily due to transfers from other departments, revenue - backed programs and previously approved program changes. The proposal also includes a.25 FTE and $100,000 for replacement of the existing recreation management software that has become obsolete. Urban Renewal (302 Fund) Fund 302 was previously known as the "Facilities Replacement Fund" but is being renamed to Urban Renewal to accurately reflect its use for tracking significant property transactions such as Tukwila Village and the TIB motel redevelopment. General Governmental Improvement Fund (303 Fund) Fund 303 is used for improvements, additions, or other miscellaneous minor capital projects. No specific projects are currently planned and there are no proposed changes. Fire Improvement Fund (304 Fund) The fund provides fire department capital improvements and apparatus through Fire Impact Fees. It does not include the mitigation fees from the Tukwila South agreement, which are included in the new Public Safety Plan fund. Chair Quinn asked for a list showing revenues and expenditures from fire impact fees. COMMITTEE DISCUSSION ONLY. FORWARD TO OCTOBER 24, 2016 COMMITTEE OF THE WHOLE. 103