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Home My WebLink AboutCOW 2016-10-24 Item 3C.8 - Budget Review - 2017-2018 Budget Review: Financial Planning Model and Capital Improvement ProgramCOUNCIL AGENDA S nifials Meeting Date Prepared b y Mayor's review review 10/24/16 LH 11M ITEM INFORMATION ITEMNO. 3.C. (8) ---Till\ FFSPONSOR: PEGGY MCCARTHY IORIGINAj.AGENDADATE: 10/24/16 AGENDA ITI 3m Trn,i Proposed 2017-2022 Financial Planning Model and Capital Improvement Program C,VIT"GORY Z Discussion Mt ,g Date 10124116 ❑ Motion Mtg Date ❑ Resolution Mt ,g Date ❑ Ordinance Mtg Date BidAivard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD Z Finance ❑ Fire ❑ TS Z P&R ❑ Police Z PWI' SPONSOR'S Council is asked to review the proposed 2017-2022 Financial Planning Model and Capital SUMMARY Improvement Program. All CIP components have been sent through standing Committee and Committee of the Whole review. Additional questions will be tracked on a matrix for staff follow-up. REVIEWED BY Z cow Mtg. Z CA&P Cmte Z F&S Cmte Z Transportation Cmte Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: MULTIPLE COMMITTEE CHAIR: ALL RECOMMENDATIONS: SPONSOR/ADMIN. COMMI'1'1'1.,"E COST IMPACT I FUND SOURCE ExPENDn,uiu.," Rj, QUIRLD AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/24/16 MTG. DATE ATTACHMENTS 10/24/16 Informational Memorandum dated October 19, 2016 Informational Memorandum dated September 7, 2016 (Parks and Recreation CIP) Informational Memorandum dated September 28, 2016 (Public Safety and City Facilities) Informational Memorandum dated July 22, 2016 (Utility Enterprise Funds) 151 152 City of Tukwila Allan Ekberg, Mayor TO: Committee of the Whole FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: October 19, 2016 SUBJECT: Proposed 2017 -2022 Financial Planning Model and Capital Improvement Program ISSUE Discussion of Proposed 2017 -2022 Financial Planning Model and Capital Improvement Program. DISCUSSION As provided for in the budget process approved by the Finance and Safety Committee, standing Council Committees have been reviewing appropriate sections of the budget between July and October of this year. The Finance and Safety Committee received an overview of Attachment A of the Financial Planning Model at its October 18 Committee meeting, and most individual sections of the Capital Improvement Program have been reviewed in standing Committees as well as by the Committee of the Whole. Following an overview of Attachment A by the Finance Director, Chairs of the standing Council Committees will have an opportunity to ask their fellow Councilmembers if there are any pending questions regarding the proposed Capital Improvement Program. Questions will be tracked in a matrix for staff response. The Financial Planning Model and Capital Improvement Program, adopted by Council resolution, is a six year plan that identifies a schedule and financing strategy for capital projects. Attachment A of the Financial Planning Model combines the activities of all governmental funds (except special revenues), and projects them forward six years. Attachment A reflects financial results, budget and projections for both operating and capital governmental activities. Capital Improvement Program Council Review History (2016) Tab Committee Review Committee of the Whole Residential Streets (103) 9/6, 9/19 Transportation 10/24 Bridges & Arterial (104) 9/6, 9/19 Transportation 10/14 Parks (301) 9/12 CAP 9/26 Urban Renewal (302) 10/10 CAP 10/24 Public Safety Plan (305) 10/4 F &S 10/10 City Facilities (306) 10/4 F &S 10/10 Water Enterprise Fund (401.98) 7/26 Utilities* 8/8 Sewer Enterprise Fund (402.98) 7/26 Utilities* 8/8 Surface Water (412) 7/26 Utilities* 8/8 Golf Course (411) 7/25, 8/8 CAP 9/7 *PW Fee Schedule on 10125 Utilities Agenda ATTACHMENTS * *Please bring 2017 -2018 Biennial Budget Workbook ** (Informational memos for 301, 305, 306 and Utility Enterprise are included for reference) 153 154 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Rick Still, Parks & Recreation Director BY: Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: September 7, 2016 SUBJECT: Parks & Recreation CIP Budget ISSUE Parks & Recreation Capital Improvement Program (CIP) Budget for 2017 — 2022. BACKGROUND During this cycle of the CIP budget, Parks & Recreation (P&R) staff have revamped the P&R portion of the CIP Budget. This was done to clean-up, simplify, and clarify the various plans in the budget. The changes are noted in this memo. A summarized list of the six changes includes; 1) some projects removed from the plan, 2) reordered existing project list, 3) name changes to existing projects, 4) new photos and/or maps on the CIP pages, 5) new CIP projects identified, and 6) reallocation of funds within the projects to better meet the City's and PROS Plan goals and current needs within the city. DISCUSSION In order of the list above, please find additional information on each of the changes made to the Parks & Recreation 301 Fund budget for the 2017 — 2022 cycle of the CIP (Attachment A). 1. In efforts to clean-up the P&R portion of the CIP budget, six project pages were removed from the plan. These projects were either relocated into the Public Works Department CIP Budget or removed as they were no longer applicable, merged with other projects or are not in the city's priorities for this 2017 — 2022 cycle. These projects include the following; "WRIA 9 Watershed Planning," "Duwamish Gardens," "Black River Trails Connector," "Ryan Hill Park," and "Nelson Salmon Habitat Side Channel." 2. Also in efforts to clean-up and simplify the P&R portion of the CIP budget, the list of projects was reordered so the more current and timely projects are listed first. 3. Two project pages were renamed to better reflect the intent of the project or plan however, currently neither of these have monies allocated to them. These projects are "Tukwila Pond Trail & Boardwalk" (pg. 39) and "Open Space Improvements" (pg. 43). 4. All pages also have new pictures and/or maps to provide better visual reference to the projects. 5. There are four new sheets added to the CIP budget plan for 2017 — 2022. These are, "Park Acquisition" (pg. 31), "Park Improvements" (pg. 33), "Municipal Arts Fund" (pg. 35), and "Dog Park Projects" (pg. 37). These were added as they reflect several of the City's and PROS Plan goals, and address some longstanding and current issues in Tukwila's Parks, Trails, & Open Space System. 155 INFORMATIONAL MEMO Page 2 6. As staff revamped and reviewed in detail the plans of the P&R CIP Budget there was significant reallocation of funds to reflect the priorities and meet identified goals of the City and PROS Plan. These reallocations will also help address the needs of Tukwila's aging Parks, Trails, & Open Space System. FINANCIAL IMPACT The overall budget is $4.46M over the next six years for the P&R portion of the 301 Fund CIP Plan. All of the funds in the plan come from the following funding sources; Grants, King County Levy, Mitigation, and REET 1. There is no general fund contribution to the P&R 301 Fund CIP Plan. RECOMMENDATION The Community Affairs and Parks Committee is being asked to review and forward the Parks & Recreation Capital Improvement Program 301 Fund section of the 2017-2018 Biennial Budget to the Committee of the Whole. ATTACHMENTS A. Proposed Parks & Recreation 2017 — 2022 CIP Budget for 301 Funds 56 WA2016 Info MernoskP&R CIP Budget (9-7-16) MEMO.doc 1 City of Tukwila Allan Ekberg, Mayor TO: Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Car8sen, Deputy Finance Director DATE: September 28,2016 SUBJECT: Public Safety Plan and City Facilities Funds 2017-2018 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees are reviewing budget sections prior to review by the full Council. The Finance section 0f the budget iS ready for review by the Finance and Safety Committee. BACKGROUND The City has created two new funds associated with the Public 8@f8tv Plan. The Public Safety Plan fund will be used to account for all costs associated with the new Justice Center and reconstruction Of fire stations. Projects in this fund will be funded by voter-approved debt. Th8 City Facilities fund will be used t0 account for costs associated with major [ecoDGt[uCtiDOCJCi1v facilities including the Public Works shops facility. Projects in this fund will be funded by LTGO Or other non-voted debt options. Debt will be repaid bV half by the general fund and half bythe utility funds. These funds will be necessary if voters approve the proposed bond measure in November 2018. If the measure is not approved, it is expected that the City shall amend the budget in early 2O17io reflect the changes associated with the loss. DISCUSSION Public Safety Plan Fumct The proposed budget for the Public Safety Plan fund included proceeds from voter-approved debt proceeds received in January 2017 as well as mitigation fees from the Tukwila South agreement. Costs accounted for in this fund would be for the Justice Center as well as fire stations and fire equipment outlined iD the Plan. City Facilities fund. Funding for project expenditureainthHCitvFaCi|itiesfundinc|udeLTG(]bondproceedSiO2U17 to purchase land for the Public Works Shops facility and either LTGO or 63-20 financing to fund the construction of the facility. For conservative bVdgetiDg, the proposed budget shows the construction funded byLTG[}bonds. Council can choose the funding mechanism for COOSt[Ucii0O in 2017. RECOMMENDATION Staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package inNovember. ATTACHMENTS * Draft Public Safety Plan and City Facilities Funds 2O17-2O18 Proposed Budgets Fx' 158 City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Utilities Committee FROM: Bob Giberson, Public Works Director 'fi4 BY: Gail Labanara, Public Works Analyst CC: Mayor Ekberg DATE: July 22, 2016 SUBJECT: Proposed 2017-2018 Biennial Budget Water, Sewer & Surface Water Enterprise Funds ISSUE Utilities Committee to review Proposed 2017-2018 Biennial Budget, Rate Model, and Capital Improvement Programs for Water, Sewer and Surface Water Enterprise Funds. DISCUSSION & FISCAL IMPACT Water Fund • Rate increases of 5% across the board • Remains at 7.5 Employees • CIP includes Andover Park E, Macadam Rd S, 58th Ave S, and 53rd Ave S • Long range concern includes Water Reservoir • Facilities debt service is estimated at $400k/year Sewer Fund • Rate increases of 3.5% every other year, opposite King County sewer treatment increases • Adding 1 Full Time Employee from 3.5 to 4.5 employees • CIP includes CBD Sewer Rehab, Andover Park E, Sewer Lift Station #2, and 53rd Ave S • Long range concerns include aging infrastructure and replacing sewer lift stations • Facilities debt service is estimated at $240k/year Surface Water Fund • Rate increases of 5% and 3%, alternate years • Adding .5 Foreman (previously shared with Street dept.) from 12.5 to 13 employees • CIP includes 42nd Ave S, Chinook Wind, Tukwila 205 Levee, EMW Outfalls, and 53rd Ave S • Long range concerns include NPDES requirements, aging infrastructure, and levee • Facilities debt service is estimated at $560k/year RECOMMENDATION Utilities Committee approval to forward the Water, Sewer, and Surface Water section of the 2017- 2018 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget, Rate Model and CIP Sheets WAShared Copy Only\Gaiffludget 2017-2019\lnfo Memo UC Review 2017-2018 W-S-SW M 07-22-16 gl sb.docx 159