HomeMy WebLinkAboutCivilService 2016-11-07 AgendaElLty.of Tukwlela Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
Hazelnut Conference Room (CR 3)
6200 Southcenter Blvd
Tukwila, WA 98188
Monday
November 7, 2016
5:00 p.m.
•*V
APPROVAL OF MINUTES (8/1/16; September and October meeting cancelled)
a. Introduction of new Fire Chief
b. Introduction of new Human Resources Analyst
a. Staffing Update
b. Early Termination of Entry-Level Eligibility List
a. Staffing Update
ADJOURNMENT
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
Mayor's Office - David Cline, City Administrator
August 1, 2016
Allan Ekberg, Mayor
The following commissioners attended the regularly scheduled meeting of the Tukwila Civil Service
Commission: Steve Wheeler, Ron Johnston and Bruce Paquette. Others in attendance were Police Chief
Mike Villa, Deputy Chief Bruce Linton, Interim Fire Chief Chris Flores, Stephanie Brown - Smith, HR
Director, Erika Eddins, HR Assistant and Kim Gilman, Civil Service Examiner,
CALL TO ORDER
5:00 p.m. Chair Steve Wheeler called the meeting to order.
APPROVAL OF MINUTES
GENERAL BUSINESS
National Night Out
Annual Civil Service
Rules Revision
The Chair asked if there were any corrections needed for the July
5`h Commission Meeting minutes. No corrections were noted.
Chief Villa gave a brief summary of Night Out events happening
August 2 "'. Commissioners stated their plans to participate in their
neighborhood block parties.
Commissioners were invited to attend the Annual Civil Service
Conference September 12 -13`h in Wenatchee.
' 'he Examiner.' distributed a draft version of language revisions to
clarify the request procedures for deferred eligibility. This item
was previously discussed at the July meeting. At the
Commissioners' request, additional language was added to Rule
I. Eligible Lists, Section 3 to allow eligible candidates to receive
a deferral (and remain eligible on the list) due to military service or
for good cause. The substitution of the word "may" for the
existing word "shall" in Rule X. Appointment, Section 3 Dropping
a Name from the List, allows the Commission to have the
discretion to hear and consider the requests for a deferral.
Commissioners discussed the language and asked clarifying
questions.
MOVED BY PAQUETTE, SECONDED BY JOHNSTON
THAT THE ADDITIONAL LANGUAGE AS PRESENTED
BE ADDED TO THE EXISTING RULES IX AND X TO
CLARIFY THE PROCEDURE FOR DEFERRED
ELIGIBILITY. MOTION PASSED UNANIMOUSLY.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206 - 433 -1800 • Website: TukwilaWA.gov
Staffing Update
I'1 1 '•
Staffing* rT"rlof®
Request to Extend a Provisional
Commander Assignment
Chief Flores reported that 1'
long -term disability. In reg,
that the Department has had
candidates due to copetitic
currently hiring. He noted t
reduced by 50% due to cure(
accei)tin2 hirine offers with
further that Renton RFA is
whereas Kent RFA is look:
soon. He is concerned witl
quality candidates. esnecia
re Captain remains off work on
Is to staffing, the Chief explained
)me difficulty hiring entry -level
with other agencies that are also
t the current eligibility list has been
L candidates withdrawing after
her agencies. Chief Flore explained
eking to hire 15 -20 firefighters
to hire several lateral firefighters
e current levels of competition for
,n light of the fact that 30% of the
t is eligible for retirement under the LEOFF 2 system.
Chief Villa reported that there is currently 1 vacant Police Records
Specialist position, and 2 vacancies for Police Officer. He noted
that 1 entry -level police officer is currently in the Police Academy
and that a 2 "d entry -level officer will begin the Academy on
August 17`h. He noted that lateral hiring has dropped off in the last
year, but that the Department plans to reinvigorate the lateral
hiring process by assigning a Recruitment Officer to the task
effective September I". If the program is successful, the
Department is looking at making this a permanent assignment. He
reported that Department will be hosting a table at an upcoming
Recruitment Fair focused on Veterans.
Chief Villa provided an update to the Commission regarding the
Department's process for selecting a new provider for
psychological exams after the retirement of Dr. Ekemo.
Chief Villa requested a 6 month extension for Sgt. Rossi to
continue serving as a Provisional Commander. He noted that due
Phone: 206 - 433 -1800 • Email: Mayor @TukwilaWA.gov ® Website: TukwilaWA.gov
2
Certification of Police Sergeant
Eligibility List
Certification of Entry-
Police I
NEW BUSINESS
to the continued shortage of Commanders to other assignments that
this extension was necessary and that he selected Sgt. Rossi in
order to support continuity of operations. Commissioners
discussed the request and asked clarifying questions.
MOVED BY PAQUETTE, �
THAT THE REQUEST TO
APPOINTMENT OF SGT.
APPROVED. THE EXTET`
MONTHS (TILL MARCH
TERMINATED EARLIER
NEEDS. MOTION PASSE
The Examiner pres(
of 6 candidates that
Sergeant.
D BY JOHNSTON
THE PROVISIONAL
COMMANDER BE
,L LAST FOR 6
16 2017) OR U
BASED ON DE PA
D UNANIMOUSL
✓il Service Commission with a list
ted for the position of Police
MOVED BY PAQUETTE, SECONDED BY JOHNSTON
THAT THE ELIGIBILITY LIST FOR POLICE SERGEANT
BE CERTIFIED AND BE VALID FOR ONE YEAR
COMMENCING AUGUST 1, 2016 AND ENDING JULY 31,
2017, OR UNTIL DEPLETED. MOTION PASSED
The Examiner presented the Civil Service Commission with a list
of 6 candidates that recently completed oral boards for the entry-
level police officer position. Although 19 candidates applied, only
6 candidates made the list.
MOVED BY PAQUETTE, SECONDED BY JOHNSTON
THAT THE ELIGIBILITY LIST FOR ENTRY-LEVEL
POLICE OFFICER BE CERTIFIED AND VALID FOR ONE
YEAR, OR DEPLETED.
September Meeting Due to the Labor Day Holiday and a lack of agenda items the
Commissioners agreed to cancel the September Civil Service
Meeting. The Examiner will post the cancellation.
Phone: 206-433-1800 * Email: Mayor@Tukwi[aWA.gov * Website: TukwilaWkgov 31
ADJOURNMENT
Phone: 206-433-1800 Mayor@Tukwi[aWA.gov .,.
Cit y of Tukwila
Allan Ekberg, Mayor
MEMORANDUM
TO: Civil Service Commissioners
FROM: Jay Wittwer, Fire Chief
DATE: October 24, 2016
SUBJECT: Fire Department Eligibility List — Entry Level Fire Fighter
The purpose of the memo is to request the current eligibility list for Entry Level Fire Fighter to
expire early due to the fact that there is only one name on the list. Additionally, that one person
was interviewed and was not chosen to move forward in the process to become an employee
with the Tukwila Fire Department. The current list does not provide any other choices for
candidates. The current list was originally set to commence on June 6, 2016 and end on June
6, 2017.
The urgency to expire the current list stems from the following factors:
1. We have one opening that currently needs to be filled.
2. There is history of those on the lists being hired by other communities, thus we need to
renew this hiring list now so that we have a larger pool of candidates.
3. There is a strong possibility that there will be a need to use the new list in the near
future, for more openings.
4. The Civil Service process combined with the background process takes months to
complete.
5. The Department runs a 24 hour, 7 days a week operation that requires we have an
ample candidate base to pull from for staffing.
5
A