The URL can be used to link to this page

Home My WebLink AboutFS 2016-11-08 Item 2A - Purchases - Fitness Facility Treadmill and Spray Park Drinking Fountain (Parks and Recreation)City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Rick Still, Parks and Recreation Director BY: Dave Johnson, Parks and Recreation Manager CC: Mayor Ekberg DATE: November 1, 2016 SUBJECT: Parks and Recreation Capital Purchase ISSUE Purchase of Capital Equipment for Parks and Recreation Department BACKGROUND Per TIVIC 3.32.040 (Attachment A), unbudgeted capital equipment shall be approved by the Mayor and 3 affirmative votes of Council committee. Capital items are those that exceed $5,000 (including the item, delivery, installation, and sales tax). While, the Parks and Recreation Department has a Capital line item of $30,000 in the budget, it does not identify specific equipment, therefore the equipment is interpreted as "unbudgeted". For housekeeping purposes, we are seeking committee approval. Note that these requests do not require full council approval, only committee and Mayoral approval. DISCUSSION We are bringing forward two capital purchase items for committee approval. 1 ) Replacement Treadmill for the Fitness Facility at the Tukwila Community Center The Fitness Facility at TCC features a variety of cardio and weight equipment for public use. By promoting healthy and active living, the facility attracts nearly 30,000 visits annually. Each treadmill, along with the other fitness equipment is commercial-grade. The treadmills average 1,000 miles of use annually, and have a life expectancy of approximately 6 years. Recently, one of treadmills became inoperable as it is past is life expectancy. Due to oversight by staff of this approval process, the item has already been paid for and installed. The cost to replace this treadmill is $5,412.49 (Attachment B). 2) Drinking Fountain for Spray Park The Spray Park is a popular feature in our system. The nearest drinking fountain for visitors is inside the Community Center. To provide visitors with better access to drinking water, staff used PICH Grant funds to purchase a drinking fountain for the Spray Park. There was a deadline for spending the grant funds. Due to that, and an oversight by staff of this approval process, this item has already been paid for and received. Installation is scheduled for the near future. The purchase price of the drinking fountain was $5,310.75 (Attachment C) MI-If KIT17� I AL-[Tf EIY, 4 Page 2 We are bringing these items forward for Committee approval as per TIVIC 3.32.040, which does not require full Council approval. FINANCIAL IMPACT None — the funds for these purchases are allocated as part of the Capital budget for the Parks and Recreation Department or the PICH Grant. RECOMMENDATION The Committee is being asked to authorize the purchase of these Capital items per TIVIC 3.32.040, as they exceed $5,000. ATTACHMENTS A - TIVIC 3.32.040 B - Quote for Treadmill C - Quote for Drinking Fountain Z:\Council Agenda Items\Parks and Recreation\Capital Purchase - F&S 11.8,1611nfo Merno.doc 2 TUKWILA MUNICIPAL CODE Sections: 3,30.010 Establishment of a Two -Year Fiscal Biennium Budget 330,020 Mid - Biennial Review 3.30.010 Establishment of a Two -Year Fiscal Biennium Budget The City Council approved the establishment of a two - year biennium budget for the City of Tukwila, beginning January 1, 2009. The 2009 -2010 Biennial Budget and all subsequent budgets are adopted under the provisions of RCW Chapter 35A.34. 3.30.020 Mid - Biennial review Pursuant to RCW Chapter 35A.34, the City Council shall provide for a mid - biennial review, and modification shall occur no sooner than eight months after the start, nor later than the conclusion of the first year of the biennium. The Mayor shall prepare a proposed budget modification and shall provide for publication of notice of hearings consistent with publication of notices for adoption of other City ordinances. Such proposal shall be submitted to the City Council and shall be a public record and be available to the public. A public hearing shall be advertised at least once and shall be held at a City Council meeting no later than the first Monday in December and may be considered from time to time. At such a hearing or thereafter, the Council may consider a proposed ordinance to carry out such modifications, which such ordinance shall be subject to other provisions of RCW Chapter 35A.34. (Gird. 2205 §2, 2009) r� 1:01 Sections: 3.32.010 Transfers 3.32.020 Salary Increase 3.32.030 Bids 3.32.040 Unbudgeted Equipment or Fixed Asset Items 3.32.050 Emergency Procurement 3.32.010 Transfers Pursuant to RCW 35A.33.120, transfers within a department or division of the separate funds of the annual budget shall be by formal motion of the City Council. (Ord. 2245 §1, 2009; Ord. 1817 §1, 1997) 3.32.020 Salary Increase No salary shall be increased above the amount provided therefor in the annual budget and specified in the adopted salary plan of the City. Salaries may be increased subsequent to salary plan changes formally approved by the City Council. (Ord. 2245 §1, 2009; Ord. 1817 §1, 1997) 3.32.030 Bids When provided for in the annual budget, the Mayor is authorized to call for bids on public works projects or procure goods or professional services when the project or procurement, including change orders or amendments, does not exceed $40,000. 2245 §1, 2009; Ord. 1817 §1, 1997) 3.32.040 Unbudgeted Equipment or Fixed Asset Items Any unbudgeted capital equipment or fixed asset item, including components or services of items, shall be approved by the Mayor and three affirmative votes of the respective Council committee assigned to the requesting department, "Fixed asset" items are defined as costing at least $5,000 and having a useful life of at least two years, (Ord. 2245 §1, 2009; Ord. 2010 §1, 2002; Ord. 1817 §1, 1997) 3.32.050 Emergency Procurement The Mayor or City Administrator is hereby authorized to waive competitive bidding requirements in the event of an emergency, as defined by RCW 39.04.280(3). Such an emergency will be declared in writing by the Mayor or City Administrator. The City Council will meet within two weeks following the award of the contract to consider adoption of a resolution certifying that the emergency situation existed and for approval of the procurement. (Ord. 2245 §1, 2009) Page 3-10 Produced by the City of Tukwila, City Clerk's Office 3 0 Date 30-SEP-2016 Expires 29-DEC-2016 CITY DFTUKVVLA 12424 42ND AVE S TUKm|U\K1NG WA 98168 United States Contact: JOHN DWNN 0: 1-206-767-2325 vn: F: Email: JOHN,DUNN@TUKWILAWA.GOV 5111mr. CITY OfTUKWILA §2O0SOOTHCENTERBLVD ACCOUNTS PAYABLE TUmW|LA0NG WA 98188 u5 Contact' m: IM: F: MAM F= 10 inmovement 4406 Page 1/ Sales Representative ROBYN STEWART W: 503-091-8034 M: 503-89I-8034 F: 360-637'0346 Email: Robyn.5tewart@Lifefitness.com Life Fitness Phone: Main (847)3D8-33O0 Toll Free (8OO) 7]5'3857 Life Fitness 9525 Bryn Mawr Avenue Rosemont, |L6n0I8 USA � CLST I 7,650.00 '3.150.00 4'50000 4'500lK INTEGRITY TREADMILL DOMESTIC - Titanium Tread Base Low VTDOM/Tread Console Eng/EngNOConnect/ This isa draft quote and not e contract ' Subject to management approval 5 us I WM ER _1irrUEX 3036396 - 1R Date 30-SEP-2016 Expires 29-DEC-2016 F= G inmovennent Page 2/2 Notes: 4,942.91 ADDITIONAL TERMS OF SALE: Manufacturer REQUIRES that the following products be secured to the floor to stabilize and eliminate rocking or tipping over: any HD Elite Half Rack Short Base, any Synrgy 360 unit (except the 360XL), any Synrgy BlueSky unit, and any of the following units if they will be used for body weight strap training; any Cable Motion unit (CMDAP, OSDAP, CIVIACO, CMFCO), any jungle (Mj), any Smith machine (SSM, HSSM, OSSM), any HD Elite Rack (HDE) and Athletic Series Racks (ASPR, HDHR). Some units will require a dynamic bolt to properly secure the unit to the floor, and the dynamic bolt requires a minimum of 4.4 inches of concrete subfloor. FOB Life Fitness' dock. Invoice will issue on shipment. Life Fitness may ship partial orders. Terms and Conditions of Sale which appear on purchaser's document (including Purchase orders) and which are inconsistent with these terms shall be voided. Orders canceled after shipment (or after product starts for Built-To-Order products) are subject to a 20% restocking fee. Delays in delivery at customer request may result In storage fees. Prices are good for 30 days. All Invoices will be in U.S. dollars and will reflect Exchange Rate at time of shipment. Payment terms and credit lines are subject to Life Fitness credit approval. Further, until any Products are paid for in full, Customer hereby grants to, and Life Fitness shall retain, a security interest in and lien on all Products sold to Customer and all proceeds arising out of the sale of the Products by Customer and all discounts, rebates and other funds on Customer's account payable by Life Fitness. Upon Life Fitness' request, a Customer shall execute such documents that may be necessary or reasonable to protect Life Fitness' security interest. When accepted, this quote may be processed, fulfilled, and/or invoiced by Life Fitness and Its affiliated companies including Cybex or Brunswick Corporation. By accepting this quote, you agree to make any required payments to the Life Fitness, Cybex, or Brunswick entity that issued the invoice. Financing Options are available through Life Fitness Leasing. For more information, please contact Michelle Caruso at 847-288-3620 or leasing@lifefitness.com. This is a draft quote and not a contract - Subject to management approval Page lnfl � http://www.murdockmfg.com/uploads/images/0 I3109272840497428 l.ipK?vviddb=940&bei— ll/l/2016 ' 3371 SP 0.465 E0337X 10678 01921046470 S2 P3553860 0001:0001 CITY OF TUKWILA 14000 INTERURBAN AVE S TUKWILA WA 98168-4723 INVOICE Invoice M S009991335.001 Invoice Date: 10111/16 Account #: 47049 Branch: KELLER COMMERCIAL SEATTLE #19 737 SOUTH STACY STREET SEATTLE WA 98134 206-340-0800 Fax 206-340-1689 SHIPPING ADDRESS CITY OF TUKWILA 13900 INTERURBAN AVE SOUTH ATTN: KRIS KELLY 206-396-8915 -T`UK111j_1A WA 98168 -&6STO— EF M NUMBER — PO NUMBER NUMBER SALESPERSON 47049 MURDOCK GYQ84 ) PAID AID IN FULL HOUSE1 m WRITER SHIP VIA TERMS SHIP DATE ORDER DATE C OT OUR -TRUCK _ _ _--,..—,2,%,1-0thNet 30 10/11/16 08/22/16 �EkRiptibW ORDER QTY SHIP CITY— NET PRC EXT PR — AURDOCK GYQ84-PF-FRL14-MO-EG08 1 1 4705.000E 4705.00 )UTDOOR FOUNTAIN W/ BOTTLE FILLER & )OG BOWL IN BLACK & FROST RESISTANT /ALVE 'Freight In VIA OAK HARBOR LTL 1 1 145.000E 145.00 :REIGHT TO AVOID POSTAL TIME AND ISSUES ON RECEIVING YOUR INVOICES AND/OR STATEMENTS, PLEASE CONTACT credit@kellersu room WITH THE E-MAIL ADDRESS(ES) TO SEND THE INVOICES AND/OR STATEMENTS. USING E-MAIL ALLOWS FOR NEXT DAY RECEIPT PSV.YOUR DOCUMENTS WITHOUT THE HEADACHES ASSOCIATED WITH POST OFFICE MAIL. SHOULD YOU HAVE ANY QUESTIONS, PLEASE E-MAIL OR CALL ((800)285-3302 AND ASK FOR THE CREDIT DEPARTMENT. THANKS[ 411 claims for shortage or errors must be made at once. Returns require written authorization and are subject to handling NET AMOUNT 4850.00 -harges Special orders are non-returnable. Past due Invoices may be subject to a 1.60% late charge. S&H CHISS SALES TAX 460.75 AFTER APRIL 1, 2013, KELLER SUPPLY CO. WILL NO LONGER ACCEPT RETURNS OF LEADED PRODUCTS. AMOUNT DUE 5310.75 8 nnni-nnni Page 1 of 1