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Home My WebLink About2016-10-17 Regular MinutesTukwila City Council Reguiar Meeting City Hall Council Chambers October 17"2016-7:00P.KO. MINUTES REGULAR MEETING CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL Mayor Ekberg called the Regular Meeting of the Tukwila City Council to order at 7:05 p.m. and led the audience in the Pledge ofAllegiance. ROLL CALL Christy (}'Hohedy. City Clerk, called the roll of the Council. Present were Counci|membem Dennis Robertson, Verna Seal, JoaOuMie. KothyHougardy. De'SeenC>uinn. Kate KruUor. Thomas McLeod. CITY OFFICIALS Allan Ekberg, Mayor; David C|ina, City Administrator; Raohe|Turpin. City Attorney; Bob Gibornon, Public Works Director; Jack Pace, Community Development Director; Joseph Todd, Technology Services Director; Peggy McCarthy, Finance Director; ViokyCar|uen. Deputy Finance Director; JayVVittwer' Fire Chief; Marty Grisham, Emergency Manager; Rick Mitchell, Police Commander; Brandon K8i|eo, Business Relations Manager; Laurel Humphrey, Council Analyst; ChriutyO'F|ohody. City Clerk. ANNOUNCEMENT Mayor Ekberg announced the recent passing of the City's former Finance Dineotur, Alan Doenschei Alan was hired in 1981 and retired from the City in 2005. just shy of 24 years. He played o major role in the financial success of the City for two deuadea, winning first-time State awards for Financial Excellence. The Mayor acknowledged his passing and the dedicated service and professionalism he delivered to Tukwila and requested a moment ofsilence in honor ofMr. Doensohei PROCLAMATIONS a. A proclamation recognizing October 17-21, 2016, as ^^DisooverU VVoah." Mayor Ekberg read a proclamation recognizing October 17-21, 2016 as DiscoverU Week in the City of Tukwila and encouraging students of all ages to explore their career interests and college options. Dr. Gregory King, Chief Academic Officer, and Vivian Palmer, Executive Director of Accountability, Assessment, and Technology for the Tukwila School District accepted the proclamation from the Mayor. b. /& proclamation recognizing the "Great Washington ShaknCJut." Mayor Ekberg read a proclamation recognizing October 20, 2016 as the Great Washington ShakeOut in the City of Tukwila and encouraging residents, schools, businesses and community stakeholders to register at and participate in the ShakeOut^Orop. Cover, and Hold On" earthquake drill at1O:2Oa.m. that day. Fire ChiefVVithxer and Marty Ghsham, Emergency K8anager, accepted the proclamation from the Mayor. CITIZEN COMMENTS Santos Contreras, 6548 116th Pl. NE, Kirkland, said he was a member of the Kirkland City Council for 12 years. He spoke in support of Smarter Transit and the NoST3 (No Sound Transit 3) Coalition. A2'page document was distributed to the City Council. With the 1QQG vote for ST1 and the 2OO8 vote for 8T2.a 50-mi|e. $22 billion light rail system is set to be completed by 2023 at the existing tax rate. From his Tukwila City Council Regular Meeting Minutes October 17, 2016 Page 2 of 5 viewpoint, ST3 will not solve traffic problems because it will not attract significant numbers of new riders. It just moves people off buses and onto trains. Additionally, he feels ST3 will increase property, car and sales taxes. These are taxes that could go on virtually forever, with no additional elections necessary to keep that money flowing to Sound Transit. He said ST3 is the wrong plan for the region. CONSENT AGENDA a. Approval of Minutes: 10/3/16 (Regular) b. Approval of Vouchers #373205 - 373306 in the amount of $1,306,823.66 c. A resolution ordering the cancellation of past -due accounts receivables and returned check write -offs. [Reviewed and forwarded to Consent by the Finance and Safety Committee on 1014116.] RESOLUTION NO. 1893 d. A resolution adopting a consolidated permit fee schedule. [Reviewed and forwarded to Consent by the Committee of the Whole on 10/10/16.] RESOLUTION NO. 1894 e. A resolution adopting a residential rental business license and inspection program fee schedule. [Reviewed and forwarded to Consent by the Committee of the Whole on 10/10/16.] RESOLUTION NO. 1895 f. Authorize the Mayor to sign an Interlocal Agreement with the South King County Fire Training Consortium. [Reviewed and forwarded to Consent by the Committee of the Whole on 10/10/16.] g. Authorize the Mayor to sign an Interlocal Agreement with City of Seattle for Hearing Examiner services. [Reviewed and forwarded to Consent by the Community Affairs and Parks Committee on 10110116.] h. Authorize the Mayor to sign a contract with 4Leaf, Inc., for building inspection services in an amount not to exceed $200,000. [Reviewed and forwarded to Consent by the Community Affairs and Parks Committee on 10110116.] i. Authorize the Mayor to sign a contract with Reid Middleton for structural plan review in an amount not to exceed $200,000. (Reviewed and forwarded to Consent by the Community Affairs and Parks Committee on 10/10/16.] MOVED BY DUFFIE, SECONDED BY ROBERTSON THAT THE CONSENT AGENDA BE APPROVED AS SUBMITTED. MOTION CARRIED 7 -0. UNFINISHED BUSINESS a. Authorize a new process for approval of lodging tax funding requests beginning in 2017, consistent with City Council procedures and the State Attorney General's Informal Opinion. MOVED BY SEAL, SECONDED BY DUFFIE TO AUTHORIZE A NEW PROCESS FOR APPROVAL OF LODGING TAX FUNDING REQUESTS BEGINNING IN 2017, CONSISTENT WITH CITY COUNCIL PROCEDURES AND THE STATE ATTORNEY GENERAL'S INFORMAL OPINION. MOTION CARRIED 7 -0. (Process outlined below based on documentation in agenda packet.) 1. Applications to use lodging tax funds are made directly to the Lodging Tax Advisory Committee (LTAC), via its designated staff member in the Mayor's Office. The City accepts applications on a rolling basis in order to respond to proposed activities and events, which might arise during the year. 2. The LTAC reviews the applications for use of lodging tax funds at an open public meeting or at several opening meetings, if the LTAC wants additional time to consider an application. If LTAC recommends to the City Council that the application be approved, it must recommend a specific dollar amount. Should LTAC recommend an application not be approved it will cease moving forward. 3. The application and LTAC's approval recommendation is then forwarded to Finance and Safety for its review. 4. Finance and Safety reviews and then forwards its recommendation to the full City Council. 5. The full Council reviews and then takes final action on the funding request. If the Council concurs with LTAC's recommended amount, no further Council action on the application is required. Tukwila City Council Regular Meeting Minutes October 17, 2016 Page 3 of 5 If the Council desires to modify the amount to be provided to a specific requestor, the City Council must provide 45 -days' notice to the LTAC before taking final action. During this 45- day period, the LTAC will meet and consider the City Council's modification and either provide a comment letter to the City Council or choose not to comment. After the 45 -day period has concluded, the City Council could take final action, after considering the LTAC's comment letter. The City enters into a service or sponsorship agreement with the requestor. If the amount of the agreement is over $40,000 it would require review by the City Council, following the City Council's adopted process for review of agreements. b. Technology and Innovation Services Department budget amendment and contracts: (1) Authorize approval of the amount of $170,240 for use by the Technology and Innovation Services Department to be included as part of the year -end 2016 budget amendment. MOVED BY SEAL, SECONDED BY DUFFIE TO AUTHORIZE APPROVAL OF THE AMOUNT OF $170,240 FOR USE BY THE TECHNOLOGY AND INNOVATION SERVICES DEPARTMENT TO BE INCLUDED AS PART OF THE YEAR -END 2016 BUDGET AMENDMENT.* Verna Seal, Chair of the Finance and Safety Committee, explained that Joseph Todd started as Technology and Innovation Services Director this summer. He has come before the Finance and Safety Committee and the full Council on a number of occasions recently to outline a strategy and vision for upgrading the technology services provided by his department. Last month the Finance and Safety Committee forwarded his request for a 2016 budget amendment to the Committee of the Whole on September 26, 2016. Councilmember Kruller made a request for additional information regarding recommendations from the Moss Adams assessment, and Mr. Todd fulfilled that request by providing documentation that Moss Adams is supportive of the helpdesk proposal. The Council is now being asked to take action on the proposal, which includes a motion for a 2016 budget amendment that would allow the City to move forward with the associated contracts, which are included in the packet materials. The Councilmembers asked clarifying questions to include whether the contracts have been reviewed by the City Attorney. Rachel Turpin, City Attorney, said the contracts have been reviewed by the City Attorney's Office. Councilmember Kruller expressed concern regarding an implementation date of August in the Freshdesk proposal. Ms. Turpin relayed that the dates will be updated prior to execution of the contracts. Since the $170,240 for the 2016 budget amendment will come from savings and cost - underspends in other departments, the Council asked for an accounting of where that money would be coming from. If vacancies or retirements account for some of the savings, they would like that information to be included in the summary. David Cline, City Administrator, said that information will be forthcoming to the City Council. *MOTION CARRIED 7 -0. (2) Authorize approval of a contract with Freshdesk, Inc., for Help Desk and IT Service Management software in the amount of $9,240. MOVED BY SEAL, SECONDED BY DUFFIE TO AUTHORIZE APPROVAL OF A CONTRACT WITH FRESHDESK, INC., FOR HELP DESK AND IT SERVICE MANAGEMENT SOFTWARE IN THE AMOUNT OF $9,240. MOTION CARRIED 7 -0. Tukwila City Council Regular Meeting Minutes October 17, 2016 Page 4 of 5 (3) Authorize the Mayor to sign a contract with Indigo Slate, Inc., for Persona- driven IT Service Management in the amount of $88,000. MOVED BY SEAL, SECONDED BY QUINN TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH INDIGO SLATE, INC., FOR PERSONA - DRIVEN IT SERVICE MANAGEMENT IN THE AMOUNT OF $88,000. MOTION CARRIED 7 -0. (4) Authorize the Mayor to sign a contract with Vitalyst, LLC, for Help Desk Support in the amount of $73,000. MOVED BY QUINN, SECONDED BY SEAL TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH VITALYST, LLC, FOR HELP DESK SUPPORT IN THE AMOUNT OF $73,000. MOTION CARRIED 7 -0. REPORTS a. Mayor The Mayor reported on a recent event he attended at the Museum of Flight for youth regarding STEM technology. This program focuses on assisting young women in growing their interest in science, technology, arts and math with one -to -one interaction with individuals in these professions. It was both fun and well attended. b. City Council Council President Duffie attended the chili cookoff at the Fire Department on October 13, 2016. Councilmember Hougardy met with King County Metro and City staff on October 11, 2016 to discuss the long -range plan and a pilot project. Some of the issues associated with Tukwila include (1) Lack of service in the Allentown neighborhood; and (2) Tukwila's access to the 4 transit systems: Park and Ride Lot, Light Rail on TIB (Tukwila International Blvd.), the Sounder Train, and the bus Transit Station near the Southcenter Mall. The pilot project being considered involves UBER pool and Lift Line. Tukwila is a logical location for this pilot project for which Ms. Hougardy will be advocating. A future bus tour is in the planning stages. Additionally, she attended the Soundside for Economic Development meeting on October 12, 2016 where the topic was discussion of the 2017 work plan. Councilmember Quinn attended the Tree and Environment Advisory Committee on October 12, 2016 and the chili cookoff at the Fire Department on October 13, 2016. He also attended a YMCA dinner event on October 13, 2016, where the attendees had the pleasure of hearing from Damon Huard, who is with the University of Washington football program. Mr. Huard's father taught at Foster High School. Councilmember Kruller attended the SCA (Sound Cities Association) PIC (Public Issues Committee) meeting on October 12, 2016. She also attended the PSRC (Puget Sound Regional Council) Transportation Policy Board meeting on October 13, 2016. While she is an alternate on that committee, she can also stand in as a member, which she did in this instance. One of the items involved a change in the Transportation 2040 project status and Transportation Improvement Program (TIP) programming so WSDOT could include an I -405 corridor change between Renton and Bellevue to widen lanes. The 2017 -2020 TIP was also approved for passage. Ongoing topics include the regional economic strategy as it relates to transit, regional air quality status, and transit integration. Ms. Kruller reported that she received an email from a citizen who has expressed concern in the past over the intersection at 137th and 34th Avenue South. The citizen said an accident occurred based on a driver going through the sign and hitting another car. The citizen would like to see a 4 -way stop or speed bumps in the near future. Ms. Kruller will forward the correspondence to the Mayor. Councilmember McLeod will be attending the ValleyCom Citizen Academy on October 22, 2016 for training on the 911 system. He also met with Mayor Dave Hill of Algona as part of an SCA mentorship program for new Councilmembers. Tukwila City Council Regular Meeting Minutes October 17, 2016 c. Staff Page 5 of 5 David Cline, City Administrator, referenced the City Administrator (CA) Report in the packet and offered to answer any questions. d. City Attorney There was no report. e. Intergovernmental There was no report. EXECUTIVE SESSION - Collective Bargaining — Pursuant to RCW 42.30.140(4)(a) — 60 minutes Mayor Ekberg announced that the Council will now go into Executive Session to discuss Collective Bargaining — Pursuant to RCW 42.30.140(4)(a). It will last no more than 60 minutes, and no decisions will be made during the Executive Session. No action will be required in the Open Meeting after the Executive Session has concluded. 7:55 p.m. Mayor Ekberg called a brief recess to allow the audience to exit the Council Chambers. Executive Session Start: 8:00 p.m. Attendees: Allan Ekberg, Mayor; David Cline, City Administrator; Stephanie Brown, Human Resources Director; Peggy McCarthy, Finance Director; Cabot Dow, City Negotiator; Doug Evans, Broker, R. L. Evans Company; Councilmembers Duffie, Robertson, Seal, Hougardy, Quinn, Kruller and McLeod. Executive Session End: 9:00 p.m. 9:00 p.m. Mayor Ekberg reconvened the Regular Meeting. ADJOURNMENT 9:00 p.m. UNANIMOUS CONSENSUS EXISTED TO ADJOURN THE REGULAR MEETING. Alla Christy O'Flaherty, City Clerk APPROVED BY THE CITY COUNCIL: 1117/16 AVAILABLE ON CITY WEBSITE: 11/8/16