HomeMy WebLinkAbout2016-10-24 Committee of the Whole MinutesTukwila Ci!y Council Committee of the Whole Meeting
City Hall Council Chambers October 24, 2016 — 7:00 P.m.
COMMITTEE OF THE WHOLE
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Council President Duffie called the Tukwila City Council meeting to order at 7:04 p.m. and
Counci|membar Robertson led the audience in the Pledge ufAllegiance
OFFICIALS
Present were Joe Duffie, Council President-, Councilmembers Dennis Robertson, Verna Seal,
KathyHouganjy. De'SeanOuinn. Kate KruUer. Thomas McLeod.
CITY OFFICIALS
David Cline, City Administrator; Bob Giberoon, Public Works Oiraobz� Rick SdU. Parks & Recreation
Director; Peggy McCarthy, Finance Director; JayVVhtwur, Fire Chief; Mike Villa, Police Chie� Bruce
Linton, Deputy Police Chief; Vicky Carlsen, Deputy Finance Director; Rachel Bianchi, Communications
andGovernmentRe|ationsyWona8e�DenekSpeck.EoononnioDeve|opmentAdminintrator;Gai|
Labanana. Public Works Analyst; Laurel Humphrey, Council Analyst; Barbara Saxbon, Administrative
Support Coordinator.
CITIZEN COMMENTS
Danniel Harrington, 15185 Sunwood Blvd., stated he is a (volunteer) Commander with American Legion
Post #235. He read a resolution from Post #235 into the record in support of bond measures and levies
to adequately update facilities and adequately resource first responders, and voiced Post #235's support
nf Proposition #1.
Mr. Harrington then described his experience trying to dispose of unused prescription drugs following the
death of his mother in June. Following information on the internet, he tried numerous drugstore |ncationa,
the Sheriff's Office in Burien, and a waste collection facility before being given a phone number to contact
for information. He encouraged the Councilmembers to become involved in developing a local solution
for this problem to assist people in being responsible to the environment.
Heidi Watters, 3510 South 130th Street, spoke with her family (husband Eric Doherty and daughters
Morgan and Greta). and stated she serves asa Parks Commissioner. Their family has lived inTukwila
for 13years. They have participated in over 100 stewardship events in the Seattle Metro area and would
like todo more inTukwila. She encouraged the Council to continue investing more in the Green Tukwila
Partnership. Invasive plant species seem tn grow faster than funding. She feels the City needs bn fund a
position (at least half-time), as a number of other cities have done, to lead this new partnership effort.
SPECIAL ISSUES
Due to difficulties with the technology needed for the presentation in agenda item 3. a., the Council
proceeded with item 3.bfirst
b. Update mn Human Services budget.
Councilmember Quinn indicated this item was discussed at a Community Affairs and Parks Committee
meeting on October 10, 2016, as well as the Committee of the Whole meeting on September 26, 2016.
Rachel Bianchi, Communications and Government Relations Manager, referenced Council discussion at
the September 26, 2016 Committee of the Whole Meeting regarding providing additional funding to the
2U17-2O18 Human Services budget. She referenced page 23of the agenda packet, which includes
Tukwila City Council Committee of the Whole Minutes
October 24, 2016 Page 2 of 10
figures from the preliminary 2017 -2018 budget showing that revenue currently exceeds operational
expenses in both years. City Administration is in agreement with Council's interest in additional funding
for Human Services and recommends another $50,000 a year in 2017 and 2018.
Ms. Bianchi noted that Human Services goes through a strong review process in identifying providers and
determining how funds are distributed. It is recommended that staff and the Human Services Advisory
Board review potential programs and present recommendations for spending the additional funds to the
Council for approval in the first quarter of 2017.
Another recommendation related to this issue is to include a discussion on the structural funding of
Human Services as part of the 2017 work plan of the Community Affairs and Parks Committee.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE FINAL BUDGET PACKAGE IN
NOVEMBER.
7:25 p.m. David Cline, City Administrator, requested a 5- minute recess in order to resolve technology
issues.
7:30 p.m. Council President Duffie called the meeting back to order, and the Council proceeded with
agenda item 3.a.
a. Update on public safety tours.
Ms. Bianchi and Bruce Linton, Deputy Police Chief, used a PowerPoint presentation to share a high -level
overview of recent public safety tours attended by City officials and staff. The objective was to learn from
the experience of peers in the design, construction and functionality of public safety facilities, including
what worked, what didn't and what those organizations would have done differently. She noted that
Tukwila is not unique in its needs in terms of providing facilities for first responders,. Public Works staff
and the Court.
During the tours, several high -level themes were heard again and again
• The importance of bringing in the community and employees in the planning process.
• Function over form every time.
• Look long term. Plan for growth and think about what can be done now to save money in the
future.
• Modern facilities are safer, allow for faster response times, and meet state and federal regulations.
Ms. Bianchi reviewed visits to the following fire stations:
Burien /Normandy Park Fire Stations 28 (headquarters) and 29
Although there were challenges early on in construction, staff now raves about these facilities. They
have found that an open workspace area results in great collaboration opportunities. The new bay
doors open and close in 4 to 5 seconds (with sensors for automatic closure) compared to the doors
currently used in Tukwila that can take 20 to 30 seconds. Other features include community meeting
spaces and decontamination areas.
Kent Regional Fire Authority Station (Fire Station 45 in SeaTac)
They have space constraints on the site, and the construction does not allow for growth.
Eastside Fire & Rescue (Stations 72 and 78)
These are both "green" facilities, including use of rainwater run -off and solar power, which can have
higher initial and maintenance costs, while benefiting the environment and in long -term costs. Staff
here recommended a secure, separate parking area for staff.
Tukwila City Council Committee of the Whole Minutes
October 24, 2016 Page 3 of 10
Deputy Police Chief Bruce Linton discussed tours of the following police facilities:
City of Kirkland Justice Center
This site was previously a Costco warehouse. A deliberate design process was followed to separate
police and court functions, which was a recurring theme during these visits. A lot of emphasis was
placed on security considerations. The facility includes spaces for training and evidence functions,
as well as a large, easily accessible community space.
City of Seattle Justice Center
Incorporates separation of staff and inmates for both the Police side and Court side.
University of Washington Police Department
Built on several floors due to space challenges, and includes open spaces and glass walls from the
community spaces for transparency. Technology was incorporated in many ways, including an
automated check -in process in the lobby for visitors.
City of Lakewood Police Department
The theme here stresses function over form. Varied uses flowed seamlessly from the patrol function
hub. Innovative functions included doors and gates that all open automatically in sequence to
facilitate officers responding quickly to an emergency.
Ms. Bianchi referenced the site plan on page 18 of the agenda packet for the following facility:
City of Issaquah Public Works facility
Has adequate space, light and airflow; floor pits that eliminate the need to use jacks, overhangs to
allow for dry loading, and adequate power back -ups. It is a full campus for water, sewer, and street
maintenance functions.
In response to questions from Council about the various facilities, Ms. Bianchi and Deputy Chief Linton
explained:
1. They did visit a two -story facility. Functions such as a ready room and work -out area are located on
upper floors, with dorms on the first floor for easy access to the bay.
2. Lakewood and the University of Washington police stations, in particular, were built so they can
accommodate a growing population and a potentially significant increase in the number of officers.
3. Community rooms are being used for a variety of functions.
c. 2017 -2018 Budget Review:
Vicky Carlsen, Deputy Finance Director, and department directors provided review and answered
questions on eight budget segments.
(1) Residential and Arterial Streets
Councilmember Robertson indicated this item was discussed at Transportation Committee meetings
on September 6 and September 19, 2016. The committee members recommended moving this item
forward to the full Council for discussion.
The residential street projects are a continuation of work from the CIP (Capital Improvement Program)
in previous years on 42nd Avenue South and 53rd Avenue South. New arterial street projects include
Baker Boulevard and the South 140th Street intersection.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE FINAL BUDGET PACKAGE IN
NOVEMBER.
Tukwila City Council Committee of the Whole Minutes
October 24, 2016
(2) Parks & Recreation Department
Page 4 of 10
Councilmember Quinn indicated this item was discussed at the Community Affairs and Parks
Committee meeting on October 10, 2016. The committee members recommended moving this item
forward to the full Council for discussion.
Rick Still, Parks & Recreation Director, referenced page 33 of the agenda packet, which details the
10.83% increase over the 2016 budget. The increase reflects expanded capacity for revenue - backed
programs and rentals based on community demand, transfer of the afterschool program funding from
Human Services to Parks & Recreation, and $100,000 for purchase of recreation management
software. The software program currently in use will not be supported by the vendor by the end of
2017. The new software will allow for on -line registration among other benefits.
Mr. Still referenced pages 34 and 35 of the agenda packet, which outline how Recreation and
Rental /Business Operations have been split into more subdivisions to provide better transparency for
management and for tracking of revenue and expenditures for each program.
Councilmember Seal asked about the structure of the afterschool program since discontinuation of the
REACH program in partnership with the YMCA. Mr. Still explained the program is being run with the
current budget allocation at this time, without the portion of the funding that previously came through
the school district. The majority of participants pay, with a few on scholarship. The program is now
being run at the Community Center (which saves on 3 site coordinators), serving approximately 55
students from the 3 elementary schools. The Community Center is already a school bus stop for
students coming to the program, and staff is working with the school district to have an activity bus for
the trip home. The afterschool program includes enrichment activities, wellness and homework help.
In response to a question from Councilmember Kruller on the strategy of centralized technology
purchases versus a decentralized concept, staff provided information on the reporting and budgeting
of new software for various departments.
Councilmember Kruller referenced the citizen who spoke earlier this evening about funding a position
for the Green Tukwila Partnership. Mr. Still explained that numerous volunteer events and park
maintenance programs support those efforts (as well as involvement by Community Development and
Public Works staff). The City's contract with Forterra to manage these efforts runs through next year,
after which Parks & Recreation may look at the possibility of adding City staff.
Mr. Still acknowledged members of the Parks & Recreation staff who were in the audience.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE FINAL BUDGET PACKAGE IN
NOVEMBER.
(3) Urban Renewal Fund (302 Fund)
Councilmember Quinn indicated this item was discussed at the Community Affairs and Parks
Committee meeting on October 10, 2016. The committee members recommended moving this item
forward to the full Council for discussion.
Vicky Carlsen, Deputy Finance Director, explained this fund was previously known as the Facilities
Replacement Fund. The preliminary budget proposes changing the name of the fund to Urban
Renewal. The budget for general facilities costs will now be in newly- created Fund 306 (for non -voted
debt).
Derek Speck, Economic Development Administrator, explained that at this time Fund 302 is primarily
for the Tukwila Village and motel site projects. No significant expenditures are proposed; acquisitions
and demolition related to the projects have been completed. There may be some legal costs related to
disposing of the properties. The Capital Improvement Program budget does reflect the decision to
include demolition of the Traveler's Choice Motel. He also noted that a decision on the proposed sale
of the motel site, in the amount of $2,250,000, has been pushed to 2018.
Tukwila City Council Committee o/ the Whole Minutes
October 24, 2016
Page 5 of 10
Coumj|nnember Robertson asked about o line item hr reflect staff time. Mr. Speck explained
significant staff time has been spent related tn these projects. Mr. Speck's time is charged tothe
Economic Development Division budget under the Mayor's Office. City staff whose work does charge
to specific projects—such as Public Works staff time for their work with the demolition—is charged to
this fund.
Councilmember Kruller asked about the difference between assessed property values at time of
purchase versus estimated sale prices (sometimes at a loss) as it relates to the use of public funds.
Mr. Speck explained that 4 attached parcels plus 1 other parcel were acquired as part of the motel
project. |n early 2O13 the planning process for costs and financing of the project wusdecidad.anda
budget of$7-1/2 million was approved for the overall project. |n2014 the project vvasscupoddnwnto
a budget of$G.5million. A value of$2'25O.0OO was set for the properties and used in order for the
City to issue bonds or get a line of credit for money to buy the properties through the seizure process.
A financing plan was approved, and a conservative estimate of the land sale proceeds was set at
S2.250.000. Mr. Speck stated this estimate was based on $25 per square foot for the land for the 4
attached pan:e|o. totaling 1.7 acrea, which was based on a King County land assessment. Added to
that amount is the Traveler's Choice Motel, which had an appraised land value of $400,000 at the time
it was acquired from the bank.
As it relates to public policy, Mr. Speck noted there was an understanding that it was likely the City
would need tn sell the properties for less than they were acquired. The properties were acquired with
buildings in place and, as dilapidated as they were, the City had to pay at market rate, including the
revenue they generated for the property owner. Once the buildings were demolished, the parcels are
now assessed based un the value of land alone. Once o decision is made on what todo with the
properties and what conditions may be attached to the sale, a more accurate estimated sale price will
be calculated.
Counci|memberKruUer noted that ata recent Citizens Academy edVaU .stoffthenanaportedthat
Tukwila's crime calls went down by half after the demolition of those motels.
Councilmember Quinn stated that the Council has a responsibility both for the budget and to make
sound public policy decisions that will stand up over time, and he feels this decision has done that
based on its direct impact on the community.
Counoi|membar Robertson made two points specific to this situation: (1) the City is not a profit-
oriented enterphse;and(2)theChYhaspo|kmpow*nsre|otivmtocertain|anduaeimauem.furexamp|e.
and the raids nn the motels were conducted for public safety and urban renewal purposes, and not
with the intention of enriching the City through the acquisition of this land.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE FINAL BUDGET PACKAGE |N
NOVEMBER.
WA General Government Improvement Fund (%D3 Fund)
Counoi|member[]uinn indicated this item was discussed at the Community Affairs and Parks
Committee meeting on October 1O.2O16. The committee members recommended moving this item
forward to the full Council for discussion.
Bob Gibexsnn' Public Works Director� referenced page 95 of the agenda pmoket, which explains that
$200,000 is transferred to the 303 Fund each year to be used for improvements, additions and other
minor capital projects.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TQTHE FINAL BUDGET PACKAGE |N
NOVEMBER.
Tukwila City Council Committee of the Whole Minutes
October 24, 2016
(5) Fire Improvement Fund (304 Fund)
Page 6 of 10
Councilmember Quinn indicated this item was discussed at the Community Affairs and Parks
Committee meeting on October 10, 2016. The committee members recommended moving this item
forward to the full Council for discussion.
Ms. Carlsen explained this fund provides Fire Department capital improvements and unbudgeted fire
apparatus through the collection of impact fees. She noted that mitigation fees from the Tukwila South
agreement are not included here; those are recorded to Fund 305 as part of the Public Safety Plan. A
balance of $645,000 is projected for this fund at the end of 2016.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE FINAL BUDGET PACKAGE IN
NOVEMBER.
(6) Police Department
Councilmember Seal indicated this item was discussed at Finance & Safety Committee meetings on
October 4 and October 18, 2016. The committee members recommended moving this item forward to
the full Council for discussion.
Mike Villa, Police Chief, stated the proposed budget will fully fund police operations (salaries, benefits,
equipment, supplies, technology, and training) for the existing programs and service levels provided to
residents, youth, schools, businesses and the community as a whole. This budget also supports the
department's vision, mission, values and strategic plan. The budget includes an increase for 2017 of
1.1 % (over 2016) and an increase for 2018 of 3.42% over 2017.
Councilmember Quinn asked if the proposed budget covers the full cost of delivering the level of
service needed and if it includes training funds adequate for the multiple aspects of performing their
job.
Chief Villa confirmed it fully supports existing programs and services, including additions in salaries
and benefits. He also confirmed there is sufficient funding for training. Tukwila Police officers
currently receive training beyond the specific certifications required by the State. Training includes
community policing, cultural awareness, bias training, firearms proficiency, defensive tactics, first aid,
and communicable disease, as well as dealing with acts of terrorism and active shooter incidents.
Councilmember Seal referenced the Expenditure Detail on page 122 of the agenda packet, and Chief
Villa explained that discussion at the Finance and Safety Committee included review of overtime
numbers. Those projections were recalculated after the initial review at Finance and Safety, and other
line items were moved as well, although the overall amount for the Police budget was not changed as
a result.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE FINAL BUDGET PACKAGE IN
NOVEMBER.
(7) Employee health care; LEOFF 1 health care
Councilmember Seal indicated these items were discussed at the Finance & Safety Committee
meeting on October 18, 2016. The committee members recommended moving these items forward to
the full Council for discussion.
Vicky Carlsen, Deputy Finance Director, explained the ending fund balance for the employee self -
insured plan (Fund 502) is down but the reserve level is within IBNR (incurred but not reported)
requirements. An 8% increase has been projected, per union contracts. The LEOFF 1 retiree self -
insured plan (Fund 503) balance is being brought down, as the balance is currently significantly higher
than IBNR requirements.
Tukwila City Council Committee ofthe Whole Minutes
October 24, 2016
Page 7 of 10
COUNCIL CONSENSUS EXISTED TQ FORWARD THIS ITEM TO THE FINAL BUDGET PACKAGE |N
NOVEMBER.
8:55 p.m. CoumcihnemberHougardy exited the Council Chambers.
8:57 p.m. Councilmember Hougardy returned to the Council Chambers.
(8) Financial Planning Model and Capital Improvement Program ACIPj
Attachment A of the Financial Planning Model was reviewed by the Finance & Safety Committee on
October 18, 2016, and individual sections of the Capital Improvement Program have been reviewed in
Council committees.
Peggy McCarthy, Finance Director, provided a review of Attachment A, which gives an overview of the
governmental funds over a0-year projection period (2O17'2U22). Figures shown include on-going and
one-time revenue, dedicated revenue, expenditures, capital projects and ending fund and reserve fund
balances.
9:11 P.M. Councilmember Quinn exited the Council Chambers (not to return).
Ms. McCarthy responded hn questions from Council. She also noted the City ksina better financial
situation than in the prior biennial budget.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE FINAL BUDGET PACKAGE IN
NOVEMBER.
Council President Duffie expressed appreciation to the Council for all their work in reviewing the budget
components hodate.
d. Discussion on standing Council Committees.
Coumj|member Robertson explained the current framework for the four Council Committees has been in
place since 1987 and has not been significantly reevaluated with regard to workload and policy
considerations.
The proposed change would bea1-year pilot program, which can be reviewed at the end of2O17. He
noted that 2017 will likely bring significant financial and facilities issues before the Council. The current
Finance and Safety Committee and Community Affairs and Parks Committee tend to have heavier
agenda loads throughout the year.
He referenced pages 1G3-185of the agenda packet.
Tukwila City Council Committee of the Whole Minutes
October 24, 2016
The CURRENT Council Committee structure is:
Page 8 of 10
Transportation Committee
Finance and Safety Committee
• transportation, transportation plans
• fiscal operations
• traffic
• budget and financial reports
• transit
• salary grade schedule
• streets and street lighting
• position classifications
• signals
• library
• street LIDs
• tourism
• rights -of -way
• information technology
• river basins and levees
• police and fire protection
• telecommunications
• emergency services
• fleet
• Municipal Court
• animal control
Utilities Committee
Community Affairs and Parks Committee
• water and sewer
• City development, annexations
• electric power, natural gas
• Comprehensive Plan
• telecommunications
• Zoning Code, Building Code and Sign Code
• solid waste and recycling
• code enforcement
• river basins and levees
• human services
• parks and park plans
• parks and park plans
• recreation facilities, community activities
• recreation facilities, community activities
The PROPOSED Council Committee structure is:
Public Works Committee
Finance and Technology Committee
• transportation and traffic
• fiscal operations
• street infrastructure, lighting and signals
• budget and financial reports
• water and sewer
• salary grade schedule
• power
• position classifications
• public works facilities
• library
• street LIDs
• tourism
• solid waste and recycling
• information technology
• river basins and levees
• telecommunications
• fleet
Community Development and
Public Safety and Parks Committee
Neighborhoods Committee
• police and fire protection
• land use
• Municipal Court
• housing
• public safety facilities
• code enforcement
• animal control
• community and economic planning
• emergency services
• annexations
• parks and park plans
• human services
• recreation facilities, community activities
• community outreach
Comments from Councilmembers and staff included:
• Moving Tourism from Finance & Technology to Community Development and Neighborhoods, as it
is typically aligned with economic planning.
• Whether Code Enforcement should be moved and aligned with public safety.
• Moving parks - related issues (from Public Safety) as they may be closely integrated with Community
Development and Neighborhoods issues.
Tukwila City Council Committee of the Whole Minutes
October 24, 2016
Page 9 of 10
" Whether "Technology" needs tobe called out eo part of the name of the Finance Committee.
°
Whether the Enterprise funds (water and sewer) should fall under the Finance Committee, versus
Public Works.
°
Whether a reference to "transportation" or "infrastructure" should be included in the name of the
Public Works Committee.
Following discussion at the meeting, changes were proposed as shown below although the categories to
be included under each Committee will continue to be discussed further at a later date.
The TENTATIVE Committee structure is:
Transportation and Infrastructure
Committee
Finance Committee
transportation and traffic
- fiscal operations
street infrastructure, lighting and signals
- budget and financial reports
water and sewer
- salary grade schedule
power
- position classifications
public works facilities
- library
street LlDs
- information technology
solid waste and recycling
river basins and levees
telecommunications
fleet
Community Development and
Public Safety Committee
hoods Committee
police and fire protection
- land use
Municipal Court
- housing
public safety facilities
- community and economic planning
animal control
- tourism
code enforcement
- annexations
emergency services
- parks and park plans
- recreation facilities, community activities
- human services
- community outreach
Councilmember Hougardy noted that some Councilmembers have developed particular areas of interest
that coincide with their participation on regional committees, and suggested that those situations may be
worth considering when Committee assignments are made for the upcoming year.
COUNCIL CONSENSUS EXISTED T0 PROCEED WITH THE CHANGE AND AUTHORIZE STAFF TO
PREPARE AMENDING LEGISLATION.
REPORTS
a. Mayor
The Mayor was not present.
b. City Council
Councilmember Hougardy attended a volunteer event with Forterra on October 22, 2016, pulling weeds
and planting native plants along the Duwaminh River near BECU.
Coumj|memberKruUer attended Va| 'u911 Citizens' Academy on October 22.2O18. which was
also attended byu number uf citizens who have gone through Tukwi|a's CERT (Community Emergency
Response Team) training.
Tukwila City Council Committee of the Whole Minutes
October 24, 2016
Page 10 of 10
Councilmember McLeod attended ValleyCom's 911 Citizens' Academy on October 22, 2016, which
provided a great picture of what the organization does as first responders. On October 21.2O16.ha
participated ina tour ofB Centro do|aRaza.a development on Beacon Hill.
Council President Duffie participated ina tour ofB Centro de|aRaza.
c. Staff
There was noreport.
d' City Attorney
The City Attorney's presence is not required at Committee of the Whole meetings.
e. Intergovernmental
There was noreport.
ADJOURNMENT
9:49 p.m. COUNCIL PRESIDENT DUFF|E DECLARED THE COMMITTEE OF THE WHOLE MEETING
ADJOURNED TO CONVENE A SPECIAL MEETING.
Barbara Saxton, Adn-dnistrative Support Coordinator
APPROVED BY THE COUNCIL PRESIDENT: 11/7/16
AVAILABLE ON THE CITY WEBSITE: 11/8/16