HomeMy WebLinkAboutTrans 2011-06-20 Item 2A - Bid Award - 2011 Overlay and Repair Program City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
DATE: June 17, 2011
SUBJECT: 2011 Overlav Repair Proaram
Project No. 91110401
BID AWARD
ISSUE
Award the bid for construction of the 2011 Overlay Repair Program.
BACKGROUND
This project will provide roadway repairs and overlays at 4 locations.
The project was advertised for bids on May 12 and May 19, 2011 with a base bid, including 3
street segments and 1 additive location. The specified basis of award which determines the
lowest bidder is the bid amount for the 3 street segments identified as the base bid. Five bids
were received and were opened on June 2, 2011. The apparent low, with a base bid of
$934,520.00, is Watson Asphalt Paving. The Engineer's estimate was $942,580.00.
ANALYSIS
The bids were reviewed and tabulated. No errors were discovered in the base bid or additive
schedule for the lowest bidder. Errors were discovered in the #2 and the #5 bids, but did not
change the outcome of the bidding order. Watson Asphalt Paving has successfully worked for
the City on past projects and references were contacted with positive feedback.
The 2011 Overlay Repair Program list includes:
1. Interurban Ave S: 56 Avenue South to S 143 St
2. East Marginal Way S: North City Limits to S 81S Place
3. Andover Park West: Minkler Boulevard to 250 Feet south of Intersection
4. Fort Dent Park: 2 Parking Lot Drive Aisle Repairs (Additive Item No. 1)
The available Overlay Repair construction budget for 2011 is $1,000,000.00. With Watson
Asphalt Paving's bid, this will only allow for approximately 6.6% contingency to cover possible
construction cost overruns. Historically, the Overlay Program construction has a low risk of cost
overruns and in many years has under run the initial contract amount. Construction
Management also has $150,000.00 budgeted and we believe that the construction management
consultant and in -house engineering staff will be less than $100,000.00, leaving funds available
for any contingencies, if necessary.
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Bid Schedule B Additive Item No. 1 is for the removal and replacement of the asphalt parking
travel lanes in the two worst areas of Fort Dent Park. The overlay of the Fort Dent parking lot is
scheduled in the CIP for 2014; however, it is deteriorating faster than anticipated. These
particular areas of the parking lot are also past the seal coating and patchwork phase and need
to be completely overlaid. Approximately $50,600.00 in parking taxes have been collected at
Fort Dent Park since 2006 and will be used to fund Additive Item No. 1. A transfer from the 104
fund to the 301 fund will need to be made through the year -end budget process to
accommodate Additive Item No. 1.
BUDGET AND BID SUMMARY
Bid Results Estimate Budget
Construction (Base Bid) $937,520.75 $942,580.00 $1,000,000.00
Additive Item No. 1 48.104.00 35.395.00 50,600.00
Total Bid Amount $985,624.75 $977,975.00
Contingency -6.6 64.975.25 64.546.00 0.00
Total $1.050.600.00 $1.042.521.00 $1.050.600.00
RECOMMENDATION
The Council is being asked to award the construction bid for the 2011 Overlay Repair
Program, including the Base Bid and Additive Item No. 1 to Watson Asphalt Paving in the
amount of $985,624.75 for consideration at the June 27, 2011 Committee of the Whole meeting
and subsequent July 5, 2011 Regular Meeting.
Attachments: Vicinity Map
Bid Tabulations
Recommendation Letter
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F: 206.286.1639
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June 8, 2011
Mr. Robin Tischmak, P.E.
Senior Transportation Engineer
City of Tukwila, Department of Public Works
6300 Southcenter Blvd
Tukwila, WA 98188
Re: 2011 Overlay Program
Project No. 91110401
Recommendation for Contract Award
Dear Robin,
KPG has reviewed the projects and references submitted by Watson Asphalt Paving Co., Inc. for
the referenced project. References including King County and City of Kirkland were contacted and
they indicated that Watson does a good job with paving, overlay, and repair projects.
We are therefore recommending that the City award Project No. 91110401 entitled 2011 Overlay
Program to Watson Asphalt Paving Co., Inc. Please call me at (206) 284 -1640 if you should have
any questions or require further information.
Sincerely,
Olivia Buban, P.E.
Project Manager
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