HomeMy WebLinkAboutTrans 2011-06-20 Item 2B - Supplemental Agreement - Tukwila Urban Center Transit Center with IBI Group for $260,521 City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director``.g
DATE: June 17, 2011
SUBJECT: Tukwila Urban Center Transit Center
Project No. 90610402, Contract 06 -019
Supplemental Agreement #11
ISSUE
Supplement to the 1B1 Group on the combined Tukwila Urban Center Transit Center design and
Andover Park West Design Report contract in the amount of $260,521.00.
BACKGROUND
In February 2006, IBI Group was retained by the City to begin the design of the Tukwila Urban
Center Transit Center on Andover Park W. The Transit Center's Concept Plan was completed in
December 2006. Due to the overlapping design needs of the Transit Center and the Andover
Park W widening project (No. 98810404), the two projects were combined under the IBI Group's
contract. The collective design work has been "on hold" since early 2009. The City and King
County Metro continued to actively pursue grant opportunities for the Transit Center portion of
this project and Tukwila is now a recent recipient of a WSDOT Regional Mobility Grant in the
amount of $4,735,000.00.
DISCUSSION
With the Regional Mobility grant award, completion of the design and ultimately construction of
the Transit Center is estimated to be fully funded. This Supplemental Agreement does not cover
through the final design and PS &E documents; rather, it includes work up to 60% design. A
future Supplemental Agreement will be presented for approval to complete the design work and
produce bid -ready documents.
Another Supplemental Agreement to continue the design effort on Andover Park W will also be
forthcoming. The Regional Mobility grant is conditioned upon the City meeting specified
timelines for expenditures. In order to meet those timelines, this Supplemental Agreement is
presented prior to completion of the Andover Park W agreement.
There is $314,000.000 budgeted for design in the 2011 CIP (page 18). The Transit Oriented
Development grant funds (2001 Federal Earmark) will be expended in lieu of the general City
funds shown in the CIP.
RECOMMENDATION
The Council is being asked to approve Supplement No. 11 with IBI Group in the amount of
$260,521.00 for the TUC Transit Center design and consider this item at the June 27, 2011
Committee of the Whole meeting and subsequent July 5, 2011 Regular Meeting.
Attachment: Supplemental Agreement #11
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W: \PW Eng \PROJECTS\A- RW RS Projects \06RW02 Transit Center \INFO MEMO Supp #11 Additional Transit Center Design gl 6- 15- 11.doc
SUPPLEMENTAL AGREEMENT NUMBER 11
TO
CONSULTANT AGREEMENT NUMBER 06 -019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and IBI Group, hereinafter referred to as "the
Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06 -019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $260,521 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $753,821.
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by June 30, 2012, unless an extension of such time is granted in
writing by the City.
DATED this day of 20
CITY OF TUKWILA CONSULTANT
By:
Jim Haggerton, Mayor
Printed Name:
Title:
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TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
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PHASE 3: FINAL DESIGN
The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea' includes as one of its
key recommendations the construction of a new transit center in the immediate vicinity of the
existing focal point of bus service on Andover Park West and Baker Avenue. A new transit
center in this location is expected to act not only as a replacement for the existing bus
stop(s); it will also serve the new King County Metro RapidRide F Line that will begin service
in 2013. In addition, the new transit center is an important step in the redevelopment of the
area, building from current initiatives to redevelop the Southcenter Mall and future plans to
redevelop the Tukwila Urban Center.
Draft design documents representing 30% design were completed in May 2009 for the
Tukwila Transit Center Southbound Transit Stop. At that time, 30% design documents were
not prepared for the Northbound and Baker Transits Stops pending a Council siting decision
on the Northbound transit stop. Since the draft 30% design documents were submitted in
May 2009, it is our understanding that the following changes have occurred:
The Northbound and Baker transit stops will be included in this scope of work.
The introduction of the King County Metro RapidRide F line that will utilize the
Tukwila Transit Center and may include King County's RapidRide branding,
technology pylons and shelter and platform requirements.
Project documents will need to comply with federal funding requirements.
A siting decision for the Tukwila Transit Center was issued by the City that confirms
the City's preferred location of the Tukwila Transit Center and its three transit stops
Northbound, Southbound and Baker.
A work breakdown structure of three primary tasks has been developed for this Phase of the
work, covering in general:
Conduct and manage the work recognizing an overall design timeline of 3 months.
Review and assembly of relevant information to complete the design phase of the
project including the Firestone Property, northbound and Baker transit stops.
Prepare environmental documents to comply with the requirements for federal
funding opportunities and incorporate the Northbound and Baker transit stops.
Update site engineering documents to incorporate the Northbound and Baker transit
stops.
Update the design documents to incorporate significant changes that have occurred
since May 2009.
Prepare a Preliminary Design cost estimate for the Transit Center.
Prepare legal documents for ROW acquisition and participate in property
negotiations and finalize acquisitions.
Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004.
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The following scope describes the work to be conducted and assumptions and deliverables to
be provided. The term "Consultant' or "Consultant Team" refers to IBI Group and its team of
sub consultants including KPFF, Shannon VVilson, Nakano Landscape Architects, Tres
West Engineers, PACE, Certified Land Services and ESA Adolphson. "City" refers to the City
of Tukwila, the client organization responsible for the project.
This task includes the day -to -day activities to be performed by the Consultant to manage and
administer the work to deliver quality work products that meet the needs of the City.
ASSUMPTIONS
Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design related
issue).
Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees; City assistance may be requested from time -to -time to
expedite design or information collection related meetings.
The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
The City will be responsible for providing base information such as existing plans,
previous studies, land surveys, GIS data, etc. The Consultant will coordinate with the
City to make sure that information requests are reasonable and do not overly burden
City staff.
The Consultant will be responsible for all work products delivered and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1. Contract Administration
This activity covers basic administration of the work including:
1.1.1. Development of an overall Project Plan that summarizes the scope, deliverables,
schedule and project team.
1.1.2. Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
1.1.3. Cost and project team time control.
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1.1.4. Monthly invoicing and project progress reporting (report to be included with
invoice).
1.1.5. Sub consultant administration.
1.2. Meetings and Coordination
This includes general coordination and project management meetings. Meeting and
coordination are expected to include:
1.2.1. A kickoff meeting with the City and key design leads from architectural and civil.
1.2.2. Meetings with City staff (up to 2)
1.2.3. Internal design team coordination meetings
1.2.4. Client coordination calls and ad -hoc coordination (Up to 4)
1.3. Quality Control
1.3.1. All work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELIVERABLES
Project plan
Project schedule
Monthly invoices and progress reports
Meeting agendas
Meeting notes
J
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The purpose of this task is to update the design program for the Northbound stop since the
draft 30% design documents were submitted to the City in May 2009 and to develop 30%
design plans for the Northbound and Baker stops. The tasks will focus on discussions with
the City and project design team to review the project goals, project program and the 30%
draft design documents. The work will include workshops and design sessions with the City
to update design documentation based on program changes that have been impacted since
the completion of 30% draft documents. Work will begin on property acquisition and
geotechnical and environmental investigation of the Firestone Canopy during this phase of
the work.
WORK ACTIVITIES
2.1. Tukwila Transit Center Working Session
The intent of this task is to assess the status of the project and reconfirm the project goals
and the desired design program. The Consultant Team will facilitate a half -day working
session with the City.
Work Elements include:
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2.1.1. Facilitate the working session
2.1.2. Review 30% draft design documents
2.1.3. Review station and shelter design features and elements
2.1.4. Discuss RapidRide station and technology requirements
2.1.5. Review City of Tukwila's visions and goals for the Tukwila Transit Center and the
Tukwila Urban Core
2.1.6. Review security, lighting and transit technology requirements
2.1.7. Review Westfields' future plans and vision for Southcenter Mall
2.1.8. Review Urban and Landscape Design assumptions and goals
2.1.9. Review Northbound and Baker station locations and platform requirements
2.2. King County RapidRide Stakeholder Meeting
The Consultant team will lead a Stakeholder meeting with King County Metro and the City to
discuss the RapidRide program and the F line that is proposed to serve the Tukwila Transit
Center beginning in 2013. The purpose of the meeting is to determine the Rapidride station
requirements and discuss how they will be incorporated into the Tukwila Transit Center and
its goals and vision for the stations.
Discussion will include:
RapidRide platform requirements
RapidRide station and technology requirements
Tukwila Transit Center Vision and Project Goals
Tukwila Transit Center Design and Implementation Schedule
2.3. Design Document Updates
This subtask will involve updating design documentation for Tukwila Transit Center beginning
with the 30% Draft Design submittal from May 2009 and providing supplemental design
documentation for the Northbound and Baker Transit stops in addition to the incorporation of
program changes and updates to the Southbound stop.
Work Elements include:
2.3.1. Revise and update draft 30% design documents, which includes Southbound,
Northbound and Baker Stops and incorporate RapidRide platform elements into
the 30% design documents
2.3.2. Present the updated design to the City for the Northbound, Southbound and
Baker transit stops. The presentation will include the architectural, civil,
landscape, urban and structural design with key elements from electrical and
ITS /Communications design.
Assumptions Include:
The City will review and provide comments on the 30% design documents. The
City will provide a set of consolidated, non- conflicting comments. The City will
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have a 2 week review period. The Consultant will incorporate the City's
comments into the 60% design documents.
Drainage report will be limited to a design memorandum identifying areas of
disturbance and changes to totals for pervious and impervious areas. These
areas, and associated stormwater detention and water quality upgrades will be
mitigated within the drainage improvements for the adjacent project improving
Andover Park West as discussed with the City.
2.4. Cost Estimate
The Consultant team will prepare a preliminary construction cost estimate based on
the updated design documents for civil, landscape, urban, architectural, structural,
ITS /Communications, and electrical design.
2.5. Environmental Permits
This task will review the environmental permit information assembled and summarized
during the last design phase in 2009 and the recent submittal of environmental
documentation including a NEPA by King County for the RapidRide stations. This task
will review the existing documentation and prepare additional documents to comply
with Executive Order 05 -05 for the Tukwila Transit Center's Northbound, Southbound
and Baker stops.
Assumptions include:
The NEPA submitted by King County will be sufficient documentation for the
Transit Center. No additional documentation is included in the is scope.
If a SEPA checklist is required in addition to the King County NEPA, this will
be submitted by the City.
All permit fees will be paid by the City directly and are not included in the
cost estimate.
Work Elements include:
2.5.1. Compliance with Executive Order 05 -05
This will include the completion of the EZ form required to review the project for
compliance and completion of the Unanticipated Discovery Plan (UDP). The consultant
will prepare the forms and plan templates and work with the City and WSDOT for
compliance with State and executive order. Consultant will prepare draft documents for
City review and a final version responding to City staff comments.
DELIVERABLES
Working session summary
Stakeholder meeting summary
Updated design documents
Cost estimate
Executive Order 05 -05 documents (preliminary draft, final draft, final)
15
The objective of this task is to assist the City in ROW acquisition. Work to be performed includes
preparation of legal documents detailing the ROW acquisition necessary along Andover Park West
(east side) to accommodate the new Transit Center, assist with purchase offers and negotiate final
acquisition.
ASSUMPTIONS
The City will hire a WSDOT approved review appraiser who will provide an appraisal
review for the parcel.
Acquisition documents for one parcel will be prepared.
The acquisition of the parcel assumes that parking will not be impacted at the project
parcel. If Parking is impacted additional fees will be required in addition to the
preparation of a Parking Impact Study.
The City of Tukwila will provide title reports for the parcels.
Up to 3 properties will be researched as part of this task.
The task does not include resolving boundary issues should the title reports have
conflicting information.
All forms and conveyance documents will be based on WSDOT templates.
WORK ACTIVITIES
3.1. ROW Acquisition
The project requires a partial acquisition in fee from 1 commercial parcel at King
County Tax Parcel No. 0223100010, owned by Open Frame, LLC. State funds are
involved in this project requiring strict adherence to Federal Highways Administration
policies and procedures as well as all applicable federal, state and local laws including,
but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes.
Work will be in accordance with the WSDOT Local Agencies Guidelines and by
reference the WSDOT Right of Way Manual. It is the intention to have a project that is
certification ready by the time of completion of the tasks.
3.2. Land Survey
Consultant will prepare an updated field survey for the Transit Center along the west
side of Andover Park West Street ROW in the vicinity of the proposed Southbound
stop and the east side of Andover Park West Street ROW in the vicinity of the
proposed Northbound stop and the Baker Street stop to pick up any changes since the
base plan was prepared in 2009.
3.2.1. The Consultant will plot the property lines as described in title reports provided by the
City. Property lines, right of way lines and any easements described in the title reports
will be plotted on the updated base plans.
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3.2.2. The Consultant will review title reports for all parcels along the east side of Andover
Park West in the vicinity of the Northbound transit station and along the south side of
Baker Blvd, in the vicinity of the Baker transit station. The existing right of way along
the Northbound and Baker stations will be verified and plotted on the updated base
plans. A table will be prepared to determine the right of way acquisition and easements
required for the transit stations.
3.2.3. The Consultant will provide an updated base plan including right -of -way lines, curb
lines, catch basins, manholes, sidewalks, property lines, contours, above (if any) and
underground utility information and vertical and horizontal control for review by the
other project team members for the Southbound, Northbound and Baker Transit stops.
3.2.4. The Consultant will provide a final survey in AutoCad 2009 and Civil 3D. The survey
map will be in accordance with City Standards for plans.
DELIVERABLES
Updated Site Survey and Right of Way Acquisition Table
Legal documents for property acquisition
ASSUMPTIONS
The City will make all necessary arrangements for obtaining right -of- access
agreements for the survey, geotechnical, and site assessment activities to be
conducted on private properties.
WORK ACTIVITIES
4.1. Due Diligence Studies
4.1.1. The Consultant will complete an Environmental Corridor Study to evaluate the
potential for recognized environmental conditions to be present within the
footprint of the three bus stops.
4.1.2. The Consultant will complete a Hazardous Building Materials Survey of the
canopy on the Firestone property.
4.1.3. The Consultant will complete a geophysical survey (to evaluate the potential
presence of underground storage tanks) and soil sampling on the portion of the
Firestone property to be developed into the Transit Center.
4.2. Geotechnical Report
4.2.1. The Consultant will review the scope of project and any existing geotechnical
reports to identify additional geotechnical information and collect that information
through field Geotechnical investigations.
PHASE 4: CONSTRUCTION DOCUMENTS (OPTIONAL)
The objective of this Phase of the project is to develop construction documents (60% and
100 for the Tukwila Transit Center that provides design documentation, cost information
17
and environmental and geotechnical information to the City that allows for future bidding of
the project. This phase will begin from the work completed during Phase 3 described above
and continue the design process and stakeholder coordination in preparation of bid
documents that will include the ability to pursue and meet federal funding opportunities.
A work breakdown structure of six primary tasks has been developed for this Phase of the
work, recognizing an overall design timeline of 6 months. This includes a two week City
Design Review period after each of the 60% and Draft 100% submittals. Primary tasks, in
general, include:
1. Review and assembly of relevant information, including geotechnical and
environmental appropriate to completing the design phase of the project including the
Firestone Property, Northbound and Baker transit stops.
2. Preparation of stakeholder presentation materials and meeting summaries and
participation at meetings.
3. Preparation of construction documents (60% and 100% Draft and Final) plans and
specifications.
4. Construction cost estimates for the Transit Center (60% and 100
5. Assistance to the City in preparation of materials and information for grant applications.
The following scope describes the work to be conducted, and assumptions and deliverables
to be provided.
This task includes the day -to -day activities to be performed by the Consultant to manage and
administer the work to deliver quality work products that meet the needs of the City.
ASSUMPTIONS
Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design related
issue).
Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, City assistance may be requested from time -to -time to
expedite design or information collection related meetings.
The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
The City will be responsible for providing base information such as existing plans,
previous studies, land surveys, GIS data, etc. The Consultant will coordinate with the
18
City to make sure that information requests are reasonable and do not overly burden
City staff.
The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
5.1. Contract Administration
This activity covers basic administration of the work including:
5.1.1. Development of an overall Project Plan that summarizes the scope, deliverables,
schedule and project team.
5.1.2. Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
5.1.3. Cost and project team time control.
5.1.4. Monthly invoicing and project progress reporting (report to be included with
invoice).
5.1.5. Sub consultant administration.
5.2. Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination are expected to include the
following:
5.2.1. Design Review meetings with City staff (3) (At the start of 60% design, during
60% design and during 100% design tasks).
5.2.2. Internal design team coordination meetings.
5.2.3. Client coordination calls and ad -hoc coordination (Up to10).
5.3. Quality Control
5.3.1.All work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELIVERABLES
Project plan
Project schedule
Invoices and monthly progress reports
Meeting agendas
Meeting notes
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This task will continue the stakeholder coordination efforts from the work completed earlier
during schematic and final design phases through the construction document phase by
assisting the City with communication with key stakeholders through a series of
presentations. Key stakeholders include the City project team, King County Metro, adjacent
property owners and businesses, council committees, review boards and commissions. The
Consultant will prepare presentation materials for stakeholder workshops as defined below
and provide documentation of the outcomes.
ASSUMPTIONS
The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
The Consultant will be responsible for producing all stakeholder meeting presentation
materials, and for producing meeting notes for each stakeholder meeting.
Presentation meetings include:
City Council Transportation Committee (1)
City Council Committee of the VVhole (1)
City Board of Architectural Review (1)
Adjacent Property Owners and Tenants (1)
King County Metro Design Presentation (1)
WORK ACTIVITIES
6.1. Preparation for Stakeholder Workshops
6.1.1. Stakeholder meeting agendas will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager, and
other key staff.
6.1.2. The Consultant will prepare one set of graphics and a rendering that will be used
at all of the stakeholder meetings listed above. Presentation material will be
focused on the transit stations, urban design and landscape features. The
graphics prepared will reflect the reviewed and approved design plans.
6.2. Documentation of Stakeholder Workshops
6.2.1. The Consultant will provide the City with copies of meeting materials and
meeting notes for stakeholder events (paper and electronic).
6.3. Public Art Program Identification and Coordination
6.3.1. The Consultant will work with the City to incorporate public art into the project.
The Consultant will coordinate the location of the art into the project site. The
Consultants effort is limited to the hours defined in the attached fee proposal.
The work does not include any additional design services or design
modifications of the art to accommodate the piece into the project. Additional
design and coordination services if required will be negotiated with the City prior
to providing the services.
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6.4. King County Metro Coordination
6.4.1. The Consultant will prepare meeting agendas for one design review session with
the City and King County Metro to discuss the transit center design and
coordination with the RapidRide program.
DELIVERABLES
Stakeholder meeting graphic materials and rendering
Stakeholder meeting notes /documentation
This task will prepare construction documents (60% and 100 design plans and
specifications for landscape architecture, civil, architectural, urban design, structural,
ITS /communications and electrical systems for the Northbound, Southbound and Baker
Transit Stops.
ASSUMPTIONS
A Value Engineering Study is not anticipated as part of the work (If required by FTA
additional scope and fee will be negotiated with the City.)
A building permit will be required for the shelter only. City will prepare all other
permits not addressed within Task 2.
Information will be prepared in CSI format for Lump Sum bidding. The City will
provide Division 00 and 01 sections meeting federal funding requirements.
No detention will be required
Canopies and planter walls will be founded on conventional spread footings. The
design of pile foundations would be considered additional scope.
A single canopy design would be applied to all canopies at the three transit stations.
100% Draft Design Plans will be utilized for the Building Permit submittal no
additional plans will be prepared for the Building Permit
The City will provide comments for the 60% and Draft 100% Design submittals within
2 weeks of receiving the documents. The City will provide consolidated comments
that are non conflicting to the Consultant for incorporation into the next submittal.
WORK ACTIVITIES
7.1. 60% Design
Plans and project specifications will be prepared to a 60% design level. One design
review meeting will be held during the 60% design task with key City staff. Progress
design drawings will be reviewed and key design issues and decisions discussed.
7.1.1. Civil The Consultant will develop 60% design documents covering drainage
facilities. The 60% design for utilities will include relocation; new utility services
that may be required for project. The plans will include the following: the final
21
grading of existing and installation of plans; pavement layout will include extent
of the new pavement for bus pullouts and /or plaza areas, and will include
pavement cross sections. The Consultant will also prepare 60% demolition
drawings for the Firestone canopy foundations.
7.1.2. Landscape Design 60% plans for landscape design documentation will be
developed for both the pedestrian plaza and transit center locations.
7.1.3. Urban Design The Consultant will develop 60% urban design project site plans
and details including Transit Center, Pedestrian Plaza, Crosswalk design and
Streetscape Design for Andover Parkway West.
7.1.4. Architecture Design 60% design architectural documentation of planters,
railing, signage, lighting, seating, plaza and shelter will be developed for the
transit center. The Consultant will show the final demolition and restoration of the
Firestone Building canopy.
7.1.5. Structural The Consultant will develop 60% designs for structural elements
(planter walls, a single trellis, feature signs, unique light standards and a
standard canopy). The structural design for the transit center will include
foundation, planter wall, and framing plans and details for all sites.
7.1.6. Electrical The Consultant will develop 60% designs for site electrical power
service and distribution, and receptacle locations. The Consultant will coordinate
any required discussions between the City, service utility, and design team
members to determine power availability and access. The Consultant will
develop 60% design lighting plans and coordinate lighting system standards with
the City.
7.1.7. ITS The Consultant will develop 60% designs for a video surveillance system
for the transit center. The Consultant will develop 60% design for communication
system requirements and support the inclusion of ITS elements in the shelters.
The Consultant will develop 60% designs for a conduit layout for a future VMS
display.
7.2. 100% Design
Plans and project specifications will be prepared for a complete design. One design
review meeting will be held during the 100% design task with key City staff. Progress
design drawings will be reviewed and key design issues and decisions discussed. A
draft 100% design submittal will be prepared and submitted to the City for Review. The
draft 100% design documents will be utilized for the submittal of the Building Permit to
the City of Tukwila.
A final 100% bid ready set of plans and specifications will be prepared. This set will
incorporate the final comments from the City's review and the Building Permit Review.
7.2.1. Civil The Consultant will develop 100% design documents covering drainage
facilities. The 100% design for utilities will include relocation; new utility services
that may be required for project. The plans will include the following: the final
grading of existing and installation of plans; pavement layout will include extent
of the new pavement for bus pullouts and /or plaza areas, and will include
22
pavement cross sections. The Consultant will prepare 100% demolition drawings
for the Firestone canopy foundations.
7.2.2. Landscape Design 100% plans for landscape design documentation will be
developed for both the pedestrian plaza and transit center locations.
7.2.3. Urban Design The Consultant will develop 100% urban design project site
plans and details including Transit Center, Pedestrian Plaza, Crosswalk design
and Streetscape Design for Andover Parkway West.
7.2.4. Architectural Design 100% design architectural documentation of planters,
railing, signage, lighting, seating, plaza and shelter will be developed for the
transit center. The Consultant will show the final demolition and restoration of the
Firestone Building canopy.
7.2.5. Structural The Consultant will develop 100% design plans for foundation,
planters, and shelter structure.
7.2.6. Electrical The Consultant will develop 100% design plans for site electrical
power service and distribution, and receptacle locations. The Consultant will
coordinate any required discussions between the City, service utility, and design
team members to determine power availability and access. The Consultant will
develop final design lighting plans and coordinate lighting system standards with
the City.
7.2.7. ITS The Consultant will develop 100% design plans for a video surveillance
system for the transit center. The Consultant will develop final design for
communication system requirements and support the inclusion of ITS elements
in the shelters. The Consultant will develop final designs for a conduit layout for
a future VMS display.
DELIVERABLES
60% Design Plans and Specifications submittal for all disciplines
Draft 100% Design Plans and Specifications submittal for all disciplines (will also be
used as the submittal for Building Permit)
Final 100% Design Plans and Specifications (Bid- ready) submittal for all disciplines
Cost estimates will be developed for the 60% and 100% submittals with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of
construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided
into costs for each of the disciplines listed below.
ASSUMPTION(S)
Information will be prepared in CSI format for Lump Sum bidding
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WORK ACTIVITIES
8.1. 60% Cost Estimating
8.1.1. The Consultant will develop an 60% cost estimate based on the civil, landscape,
urban, architectural, structural, ITS /Communications, mechanical and electrical
design.
8.2. 100% Cost Estimating
8.2.1. The Consultant will develop a 100% cost estimate based on the civil, landscape,
urban, architectural, structural, ITS /Communications, mechanical and electrical
design.
DELIVERABLE(S)
Lump sum construction cost estimates for 80% and 100% documentation.
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ASSUMPTIONS:
City staff has indicated that the only City permit required will be the building permit for
the station canopies.
The Consultant will communicate with the City on corrections or other issues that
arise during review, up to the level of effort identified in the Cost Estimate.
All permit fees will be paid by the City directly and are not included in the cost
estimate.
The City will track the building permit and coordinate with the reviewers during the
review and approval process.
The Consultant team effort for this task is limited to 40 hours as defined in the
attached fee proposal.
WORK ACTIVITIES
9.1. Building Permit
The Consultant team will assist the City in obtaining the building permit for the station
canopies by assembling the building permit application materials which include drawings
prepared for the 100% Draft Design plans and specifications. Additional drawings will not be
prepared for the permit submittal. The Consultant will prepare required forms and assemble a
draft application package for City review. The Consultant will respond to City comments and
prepare a complete application package and submit the package to the Building Division for
review. The City will track the progress of the permit package through the approval process
and coordinate with the Consultant Team on questions and revisions during the approval
process. The Consultant team effort for this task is limited to 40 hours as defined in the
attached fee proposal.
DELIVERABLES
Building permit application (draft, final)
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PHASE 5: BID AND CONSTRUCTION SUPPORT (OPTIONAL)
ASSUMPTIONS
The City will be responsible for all aspects of the procurement not spelled out
specifically below.
No Conformed set of documents including addenda will be prepared.
DELIVERABLES
The Consultant will make a "camera ready" or digital record of the Final bid
documents available to the City for their use in the copying and dispersal of
documents to prospective bidders.
The Consultant will respond to bidder questions forwarded by the City with Addenda
information in the form of text and drawings necessary and appropriate to obtain
bids.
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ASSUMPTIONS
The City will retain personnel as required to manage the day -to -day administration of
the construction.
No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLES
Review and comment on submittals
Review and comment on requests for information
Review and respond to owner questions
Issue clarifications, including supplemental drawings
Maintain a log of all submittals, requests for information, owner questions,
supplemental drawings and issued clarifications
The consultants will make site visits to review progress
SCHEDULE AND FEE
The Consultant team will conduct the work described in Phase 3 in an overall timeline of 3
months with an additional 2 week period for City review of the design deliverable.
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The work described above for Phase 4 and 5 tasks will be refined during the Phase 3 work
and finalized with the City prior to development of a fee proposal.
The fee for the project has been prepared for the tasks outlined in this document for Phase 3.
Fees associated for tasks in Phases 4 and 5 and tasks listed as Optional will be prepared in a
future document.
The estimated fee for the work is summarized below:
Phase 3: Final Design $260,521
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