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Home My WebLink AboutCOW 2016-11-28 Item 4B - Interlocal Agreement - Non-Binding Statement of Intent with King County Regional Animal Services (2018-2022 Animal Control Services)COUNCIL AGENDA SYNOPSIS --- ---- -- - - -- °— -° Issiliafs Meeting Date Prepared by A'ia} '.r renew Council review 11/28/16 VC "I IC iota 12/05/16 VC ❑ Bid Award i flg Date ❑ Public Hearing A 4 Dale ❑ Other Mg Date 0 MIA SPONSOR ❑ Council ❑ Mayor ❑ 1 IR Q TS ❑ P& R ❑ Police ❑ PIV ❑ DCD El .Finance IN Fire SPONSOR'S Council is being asked for consensus at the December 5, 2016 Regular Council meeting to SUMMARY authorize the Mayor to sign a non- binding Statement of Intent with respect to enter into an Interlocal Agreement with King County Animal Control Services beginning January 1, 2018 based on the Agreement in Principle. ITEM INFORMATION ITEM No. 4.B. 51 STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA D;1TI:: 11/28/16 AGENDA ITEM TITLE Council with Animal consensus to authorize the Mayor to sign non- binding Statement of Intent Respect to enter into an Interlocal Agreement with King County Regional Services CATEGORY Discussion Mg Date 12/28/16 Motion Dale 12 /5 /16 ❑ Resolution Nits Date ❑ Ordinance Aftg Date ❑ Bid Award i flg Date ❑ Public Hearing A 4 Dale ❑ Other Mg Date 0 MIA SPONSOR ❑ Council ❑ Mayor ❑ 1 IR Q TS ❑ P& R ❑ Police ❑ PIV ❑ DCD El .Finance IN Fire SPONSOR'S Council is being asked for consensus at the December 5, 2016 Regular Council meeting to SUMMARY authorize the Mayor to sign a non- binding Statement of Intent with respect to enter into an Interlocal Agreement with King County Animal Control Services beginning January 1, 2018 based on the Agreement in Principle. REVIEWED BY ❑cow Ivftg. ❑ CA &P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 11/ 22/16 0 F &S Cmte 11 Transportation Cmte Comm. 1 Planning Comm. CHAIR: SEAL ❑ Parks COMMITTEE RECOMMENDATIONS: SPONSOR /ADDIIN. COMMITTEE Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT 1 FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/28/16 MTG. DATE ATTACHMENTS 11/28/16 Informational Memorandum dated 11116116 Summary of +Changes to Interlocal Agreement Agreement in Principle with Changes Tracked Benefits of a Regional System Cost Allocation Modeling 2018 Non - Binding Intent Minutes from the Finance and Safety Committee meeting 11/22/16 12/5/16 51 52 TO: FROM: BY: CC: DATE: City of Tukwila INFORMATIONAL MEMORANDUM Finance & Safety Committee Peggy McCarthy, Finance Director Vicky Carlsen, Deputy Finance Director Mayor Ekberg November 16, 2016 Allan Ekberg, Mayor SUBJECT: Agreement to enter into an Interlocal Agreement with King County Regional Animal Services beginning January 1, 2018 ISSUE Approve agreement to enter into an Interlocal Agreement with King County Regional Animal Services to continue to provide animal services for unincorporated King County and 25 contract cities, including the city of Tukwila, beginning January 3, 2018. BACKGROUND King County has been providing regional animal control services for several years. In 2010, the County created a partnership with 26 cities. In 2012, 25 cities contracted with King County for a 3 -year term, ending December 31, 2015. In June, 2012, the City approved and signed this Agreement that remained in effect through the end of 2015. The agreement allowed for an extension for an additional two -year term, ending December 31, 2017, which Council approved in March 2015. The programs and services are supported by pet licensing and fees /fines as well as the general fund of King County and many of the contracting cities. The cost allocation model assigns 80% of program expenses based on use (responses to calls, shelter intakes, etc.) and 20% based on population to provide a correlation between the costs of the program and the use of the program. Tukwila data compared to all contract cities and unincorporated King County is as follows: Tukwila 2016 population 2015 calls 2015 shelter intakes 2015 license count 19,300 177 216 1,127 All Entities 1.91% of total population 7% of total calls 5.71 % of total shelter intakes 1.18% of total licenses King County currently contributes $5.26 million of the general fund to support animal services, which is about 38% of the total revenue of $14 million for the program. Member cities contribute about $1.6 million, or 11%. The remaining revenue for the program comes from license and adoption fees, enhanced services, and other miscellaneous fees and charges. 53 INFORMATIONAL MEMO Page 2 DISCUSSION The existing contract is currently under review by representatives of each of the member cities as well as King County. A copy of the Agreement in Principle with changes tracked is included as an attachment. Summarized below are the changes that are being proposed: 1. Cost allocation methodology to remain the same (80% based on service usage and 20% based on jurisdiction population) but usage would be on a 3 -year rolling average rather than annual. 2. The term of the agreement would change from 3 years to 5 years. (Effective January 1, 2618 through December 31, 2022). 3. A 5 -year automatic extension. An opt out of automatic extension available by providing notice no later than June 30, 2021. 4. Limited Re- Opener upon Notice of Termination, if any city or cities opts out of the second term, and the resulting cost impact to any remaining party is not estimated to exceed 10 %, the Agreement shall automatically extend for a second 5 -year term, to December 31, 2027 subject to agreement adjusting the ILA as necessary based on parties departing the system. 5. Latecomers, allowed prior to the termination or expiration of Agreement, but only if the additional party will not cause an increase any City's net costs payable to the County or decrease in services provided under this Agreement. 6. Retain shelter credits (no Transition or Licensing support credits). 7. Jurisdiction revenue in excess of jurisdictions costs —used to reduce regional model support expenses (County General Fund expenses that are not charged to model). It should be noted that the City of Kirkland will be departing from the regional model for animal control. King County is continuing to work with the rest of the city partners to mitigate cost impacts of Kirkland potential leaving the system. At this time, the financial impact to the City of Tukwila is expected to be minimal. Cost allocation scenarios with the City of Kirkland no longer a partner in the interlocal agreement are included as an attachment. Timeline for negotiating the agreement is as follows: September 1, 2016 December 31, 2016 January 2017 March 1, 2017 June t 2017 Draft agreement in principle completed Cities confirm non-binding mutual interest based on agreement in principle County approves draft contract — based on agreement Cities provide notice to County of final intent to contract City Councils approve contract A representative from Regional Animal Control Services of King County will be attending the November 28, 2016 Committee of the Whole to provide information on the financial and service impact to the city of Tukwila as well as answer questions. RECOMMENDATION Council is being asked to authorize the initial non - binding Statement of intent with respect to entering into an interlocal agreement with King County Regional Animal Control Services beginning January 1, 2018, based on the Agreement in Principle dated September 1, 2016, and consider this item at the November 28, 2016 Committee of the Whole meeting and subsequent December 5, 2016 Regular Meeting. 54 W:\2016 Info Mernos12O16AnimalControl.docx INFORMATIONAL MEMO Page 3 ATTACHMENTS Summary of Changes to Interlocal Agreement Agreement in Principle with Changes Tracked Benefits of a Regional System Cost Allocation Modeling 2018 Scenarios with and without City of Kirkland Non- Binding Intent W:\2016 Info Memas12016AnlmalControl.docx 55 Regional Animal Services of King County — 2018 ILA Summary of Key Provisions and changes from current ILA Attachment A Contract section Changes from 2016 -2017 ILA 1.Definitions To be updated by 12/31/16 2. Services Description No changes Exhibit A = Description of Services No changes Exhibit B = Control Districts & map No changes Exhibit E — (Optional) Enhanced Services) No changes 3. City Obligations (code adoption Authorization, Cooperation /Licensing Support) Updated service start date to January 1, 2018 4. Term 5 year term Additional five year automatic extension Opt out of automatic extension by providing notice by June 30, 2021 Limited Re- Opener Upon Notice of Termination, if any city or cities opts out of the second term, and the resulting cost impact to any remaining party is not estimated to exceed 10 %, the Agreement shall automatically extend for a second five year term, to December 31, 2027. Latecomers, allowed prior to the termination or expiration of Agreement, but only if the additional party will not cause an increase any City's net costs payable to the County or decrease in services provided under this Agreement. 5. Compensation 3 year rolling averages for usage Eliminate preliminary estimating One payment /year Retain shelter credits (no Transition or Licensing support credits) Jurisdiction revenue in excess of jurisdictions costs —used to reduce County GF expenses — regional model support expenses — not charged to model Exhibit C — Calculation of Estimated Payments To be updated to reflect changes noted above Exhibit C-1 2018 Estimated Payment Calculation To be updated to reflect changes noted above Exhibit C -2 Population, Calls for Service and Licensing Data for Jurisdictions — Used to Derive 2018 Payment Calculation To be updated to reflect changes noted above Exhibit C -3 Calculation of Budgeted Allocable Costs, Budgeted Total Non - Licensing Revenue and Budgeted Net Allocable Costs To be updated to reflect changes noted above DRAFT Updated August 17, 2016 57 Regional Animal Services of King County — 2018 ILA Summary of Key Provisions and changes from current ILA Attachment A Contract section Changes from 2016 -2017 ILA Exhibit C -4 Calculation and Allocation of Funding Credit, Shelter Credit and Estimated New reginal Revenue To be updated to reflect changes noted above Remove references to Transition Funding Credits (removed) Remove references to New Regional Revenue Exhibit C 5 Licensing Revenue Support Deleted Exhibit C -6 Summary of calculation Periods for Use and Population Components To be updated to reflect changes noted above Exhibit C -7 Payment and Calculation Schedule To be updated to reflect changes noted above 6. Reconciliation No changes Exhibit D Reconciliation To be updated /revised 7. Regional Revenue Generation and Licensing Revenue Support Remove references to New Regional Revenue Remove Licensing Credits (& Licensing Support Cities references) Exhibit C -5 Licensing Revenue Support To be Deleted Exhibit F — (optional) Licensing Support Update to reflect changes noted above, including removing reference to Exhibit C -5 8. Mutual Covenants /Independent Contractor No changes 9. Indemnification and Hold Harmless No changes 10. Dispute Resolution No changes 11. Joint City County Committee and Collaborative Initiatives Focus on revenues and costs and program service lines (removed specific initiatives topics list "a -q ") 12. Reporting No changes 13. Amendments No changes 14. General Provisions No changes 15. Term to Implement Delete from ILA— not applicable for this ILA grecment 15. Administration No changes (section numbering revised) 2 58 DRAFT Updated August 17, 2016 Attachment F Regional Animal Services Interlocal Agreement for 2018 Through 2022 1. Definitions. Unless the context clearly shows another usage is intended, the following terms shall have these meanings in this Agreement: a. "Agreement" means this Animal Services Interlocal Agreement for 20183 Through 202213 between the Parties including any and all Exhibits hereto, unless the context clearly indicates an intention to reference all such Agreements by and between the County and other Contracting Cities. b. "Animal Services" means Control Services, Shelter Services and Licensing Services combined, as these services are described in Exhibit A. Collectively, "Animal Services" are sometimes referred to herein as the "Program." c. "Enhanced Control Services" are additional Control Services that the City may purchase under certain terms and conditions as described in Exhibit E (the "Enhance Control Services Contract "). d. "Contracting Cities" means all cities that are parties to an Agreement. e. "Parties" means the City and the County. f. "Contracting Parties" means all Contracting Cities and the ICo ty• €oraittlas set forth in Exhibit C. The Estimated Payment calculation may result in a credit to the City payable by the County. Party for payment Junc 15, 2013 and December 15, 2013 as shown on Exhibit County on or before August 1, 2012 per Section 5, to be owed by each Contracting Party on June 15, 2013 and December 15, 2013 based on the number of Contracting Cities with respect to which the Agreement goes into effect per Section 15. This estimate will also provide the basis for Seetio 1 j. The "Final Estimated 2013 Payment" means the amount-owed by ctiach Contracting Party on June 15, 2013 and December 15, 2013, notice of which shall be given to the City by the County no later than December 15, 2012. le-g. "Control District" means one of the three geographic areas delineated in Exhibit B for the provision of Animal Control Services. August 15 by either the City or County as determined per the reconciliation Document Dated 911/16 Commented [AN1]; Definitions for Mans g through j acrd 1, wi be provided in final contract language 1 59 Attachment F procc: c described in Exhibit D. "Reconciliation" is the proec , by which the Reconciliation Adjustment Amount is determined: rh. "Service Year" means the calendar year in which Animal Services are or were provided. n. "2010 Agreement" means the Animal Services Agreement between the Parties effective July 1, 2010, and terminating at midnight on December 31, 2012. specifically for support of Animal Services generated from regional rnarketing campaigns (excluding 1 cal licensing canvassing efforts by Contracting Cities or per Section 7), and new foundation, grant, donation and entrepreneurial activities, except where revenues from these sources -are designated for specific purposes within the Animal Services program; Non Licensing Revenue or Designated Donations, as defined in Exhibit C. p iT "Latecomer City"means a city receiving animal services under an agreement with the County executed after January my 1, 20182, per the conditions of Section 4.a. 60 Document Dated 9/1/16 2 Attachment F Animal Services Interlocal Agreement for 2018 Through 2022 2. Services Provided. Beginning January 1, 20138, the County will provide the City with Animal Services described in Exhibit A. The County will perform these services consistent with governing City ordinances adopted in accordance with Section 3. In providing such Animal Services consistent with Exhibit A, the County will engage in good faith with the Joint City -County Committee to develop potential adjustments to field protocols; provided that, the County shall have sole discretion as to the staffing assigned to receive and dispatch calls and the manner of handling and responding to calls for Animal Service. Except as set forth in Section 9 (Indemnification and Hold Harmless), services to be provided by the County pursuant to this Agreement do not include services of legal counsel, which shall be provided by the City at its own expense. a. Enhanced Control Services. The City may request Enhanced Control Services by completing and submitting Exhibit E to the County. Enhanced Services will be provided subject to the terms and conditions described in Exhibit E, including but not limited to a determination by the County that it has the capacity to provide such services. Document Dated 9/1/16 Attachment F 3. City Obligations. a. Animal Regulatory Codes Adopted. To the extent it has not already done so, the City shall promptly enact an ordinance or resolution that includes license, fee, penalty, enforcement, impound/ redemption and sheltering provisions that are substantially the same as those of Title 11 King County Code as now in effect or hereafter amended (hereinafter "the City Ordinance "). The City shall advise the County of any City animal care and control standards that differ from those of the County. b. Authorization to Act on. Behalf of City. Beginning January 1, 20138, the City authorizes the County to act on its behalf in undertaking the following: i. Determining eligibility for and issuing licenses under the terms of the City Ordinance, subject to the conditions set forth in such laws. ii. Enforcing the terms of the City Ordinance, including the power to issue enforcement notices and orders and to deny, suspend or revoke licenses issued thereunder. iii. Conducting administrative appeals of those County licensing determinations made and enforcement actions taken on behalf of the City. Such appeals shall be considered by the King County Board of Appeals unless either the City or the County determines that the particular matter should be heard by the City. iv. Nothing in this Agreement is intended to divest the City of authority to independently undertake such enforcement actions as it deems appropriate to respond to violations of any City ordinances. c. Cooperation and Licensing Support. The City will assist the County in its efforts to inform City residents regarding animal codes and regulations and Licensing requirements and will promote the licensing of pets by City residents through various means as the City shall reasonably determine, including but not limited to offering the sale of pet licenses at City Hall, mailing information to residents (using existing City communication mechanisms such as bill inserts or community newsletters) and posting a weblink to the County's animal licensing program on the City's official website. The City will provide to the County accurate and timely records regarding all pet license sales processed by the City. All proceeds of such sales shall be remitted to the County by the City on a quarterly basis (no later than each March 31, June 30, September 30, and December 31). 62 Document Dated 9/1/16 4 Attachment F 4. Term. This Agreement shall be effective as of January 1. 2018 and shall remain in effect for an initial term ending on December 31, 2022. This Agreement shall automatically extend upon the same terms and conditions for an additional five year term thereafter (commencing January 1. 2023. and expiring on December 3L 2027), unless otherwise terminated as provided herein. 1, 2012 and, unle:c extended pursuant to Subparagraph 4.b below, shall remain in effect through December 31, 2015. The Agreement may not be terminated for convenience. Latecomers. The County may sign an agreement with additional cities for provision of animal services prior to the termination or expiration of this Agreement, but only if the additional party will not cause an increase in the City's Estimated Net Final Cost, for cities with an Estimated Net Final Cost below zero ($0.00) and payable to the County or decrease the City's services provided under this Agreement. a. later agreement will not cause an increase in the City's costs payable to the Formatted: Normal referred to herein as "Latecomer Cities." h. Termination and Notice of Termination. Any party may. without cause and in its * j— Formatted: Font: Not Bold sole discretion. determine not to renew this Agreement for a second term by Formatted providing written notice of its decision to the other parties no later June 30. 2021 2. Limited Re- Opener Upon Notice of Termination. If any city or cities opt out of the second term, and the resulting cost impact to any remaining party is not estimated to exceed 10 %, the Agreement shall automatically extend for a second five year term. to December 31. 2027. with revised terms as needed to adjust the Agreement for the departing city or cities. agreed to in writing by the remaining parties. that substantially carry forward the levels of service and calculation of costs specified for the initial term. For purposes of determining the cost impact. "not estimated to exceed 10 %" shall be determined based on the Estimated Animal Services Cost Allocation to the City (the cost allocation before revenue and credit of sets) as noted in the Estimated Payment Calculation that includes the non - renewing city, compared to the Estimated Animal Services Cost Allocation to the City in the Estimated Payment Calculation that excludes the non- renewing city. if the parties do not reach agreement on such revised terrns by March 1. 2022. the automatic extension is not effective. and this Agreement shall terminate at the end of the initial term. b. Extension of Term. The Parties may agree to extend the Agreement for an additional two ycNar term, ending on December 31, 2017. Fer presses of invite all Contracting Cities to meet in September 2011, to discus both: (1) a possible- extension of the Agreement under the same terms and conditions; extension. matted: Normal Document Dated 9/1/16 5 63 Attachment F ii. Nothing in this Agreement shall be construed to compel either Party to agree to an extension or amendment of thc Agreement, either on the same or different terms. iii. The County agrees to give serious consideration to maintaining the various credits provided to the Contracting City under this Agreement in any extension of the Agreement. c. Notiec of Intent to Not Extend. No later than March -1, 2015, the Parties shall provide written notice to one another of whether they wish to extend this Agreement on the same or amended terms. The County will include a written reminder of this March 1 deadline when providing the City notice of its 2015 Estimated Payments (notice due December 15, 2014 per Section 5). By April 5, 2015, thc County will provide all Contracting Cities with a list of all Contracting Parties submitting such notices indicating which Pities do not seek an extension, which Parties request an extension under the same terns, and which Parties request an extension under amended terms. d. Timeline for Extension. If the Contracting Parties wish to extend their December 31, 2017, they shall do so in writing no later than July 1, 2015. Ab.,er t such an agreed extension, the Agreement shall terminate on December 31, 2015. o: Limited Rcopcner and Termination. I€ a countywide, voter approved property tax levy for funding some or all of the Animal Services program is proposed that would impose new tax obligations before January 1, 2016, this Agreement shall be re opened for the limited purposes of negotiating potential changes to thc cost and revenue allocation formulas herein. Such changes may be made in order to reasenahly-encurc that the Contracting Cities are receiving equitable benefits from the proposed new levy revenues. for its consideration. Notwithstanding anything in this Agreement to the contrary, if the re opener negotiations have failed to result in mutually agreed upon changes to the cost and revenue allocation formulas (as memorandum of understanding signed between the chef executive officers approval of such proposal are certified, either Party may terminate this Agreement by providingnetke to the other Party ne- seencr than the date the election results are certified and no later than 1 —elayc fallowing the end of 64 Document Dated 9/1/16 6 Attachment F 180 days following the date of the succe:r.ful election, or the date on which the levy is first imposed, whichever is sooner. f. The 2010 Agreement remainL,,' in effect through December 31, 2012. Nothing in this Agreement shall limit or amend the obligation of the County to provide Animal Services under the 2010 Agreement as provided therein and nothing in th AgFecment shall amend the obligations therein-with respect to the calculation, timing, and reconciliation of payment of such services. a. Document Dated 9/1/16 Formatted: Numbered + Level: 2 + Numbering Style: a, b, c, + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Tab after: 1" + Indent at: 1" 65 Attachment F 5. Compensation. The County will develop an Estimated Payment calculation for each Service Year using the formulas described in Exhibit C, and shall transmit the payment information to the City according to the schedule described below. The County will also calculate and inform the City as to the Reconciliation Adjustment Amount on or before June 30 of each year, as described in Section 6 below and Exhibit D, in order to reconcile the Estimated Payments made by the City,-iii-the prior Service Year. The City (or County, if applicable) will pay the Estimated Payment, and any applicable Reconciliation Adjustment Amounts as follows (a list of all payment - related notices and dates is included at Exhibit C -7): a. Service Year 20183: The County will provide the City with a calculation of the Preliminary Estimated Payment amounts for Service Year 20183 on or before August 1, 2O12December 3115, 2017, which shall be derived from the Pre Commitment Estimated 201833 Payment Amount set forth on Exhibit C- 1, adjusted if necessary based on the Contracting Cities and other updates to Calendar Year 2011 data in Exhibit C -2. with the Final Estimated Payment calculation for Service Year 2013 by December 15, 2012. The City will pay the County the P,- eYimif ar Estimated Payment Amounts for Service Year 20183 on or before June 15, 2O13August 15, 2018 and December 15, 2013. If the calculation of the Preliminary County, the C- -eunty will pay the City such amount on or before June 15, 2013 and December 15, 2013. The Reconciliation Adjustment Amount for Service Year 20183 shall be paid by the City, or by the County if the calculation shows the City is entitled to receive a payment from the county, on or before 1:64A-ReAugustAugt+st 15, 20194, as described in Section 6. b. Service Years after 20183. i. Initial Estimate by September 1. To asst the City with its budgeting process, the County will provide the City with a non binding, preliminary indication of the Estimated Payments for the upcoming Service Year on or before each September 1. i. Estimated Payment Determined by December 15. The Estimated Payment amounts for the upcoming Service Year will be determined by the County following adoption of the County's budget and applying the formulas in Exhibit C. The County will by December 15 Estimated Payments Due - .. . • - - - - August 15. The City will pay the County the Estimated Payment Amount on or before each June 15 and DccembcrAugust 15. If the city is entitled to receive 66 Document Dated 9/1116 8 Attachment F August 15.If the calculation of the Estimated Payment shows the City the City such amount on or before each June 15 and DecemberAugust 15. The Reconciliation Adjustment Amount for the prior Service Year shall be paid on or before August 15 of the following calendar year, as described in Section 6. A:iy. If a Party fails to pay an Estimated Payment or Reconciliation Adjustment Amount within 15 days of the date owed, the Party owed shall notify the owing Party that they have ten (10) days to cure non- payment. If the Party fails to cure its nonpayment within this time period following notice, the amount owed shall accrue interest thereon at the rate of 1% per month from and after the original due date and, if the nonpaying Party is the City, the County at its sole discretion may withhold provision of Animal Services to the City until all outstanding amounts are paid. If the nonpaying Party is the County, the City may withhold future Estimated Payments until all outstanding amounts are paid. Each Party may examine the other's books and records to verify charges. Unless the Parties otherwise direct, payments shall be submitted to the addresses noted at Section 14.g. c. Payment Obligation Survives Expiration or Termination of Agreement. The obligation of the City (or as applicable, the County), to pay an Estimated Payment Amount or Reconciliation Adjustment Amount for a Service Year included in the term of this Agreement shall survive the Expiration or Termination of this Agreement. For example, if this Agreement terminates on December 31, 20224-5, the Final Estimated 2022 Payment is nevertheless due on or before D erAugust 15, 202245, and the Reconciliation Adjustment Amount shall be payable on or before August 15, 2023. d. The Parties agree the payment and reconciliation formulas in this Agreement (including all Exhibits) are fair and reasonable. Document Dated 911!16 9 67 Attachment F 6. Reconciliation of Estimated Payments and A 3d Costs mod- Revenues. In order that the Contracting Parties share costs of the regional Animal Services Program based on their actual, rather than estimated, licensing revenues, there will be an annual reconciliation. Specifically, on or before June 30 of each year, the County will reconcile amounts owed under this Agreement for the prior Service Year by comparing each Contracting Party's Estimated Payments to the amount derived by recalculating the formulas in Exhibit C using actual revenue data for such Service Period as detailed in Exhibit D. There will also be an adjustment if necessary to account for annexations of areas with a population of 2,500 or more and for changes in relative population shares of Contracting Parties' attributable to Latecomer Cities. The County will provide the results of the reconciliation to all Contracting Parties in writing on or before June 30. The Reconciliation Adjustment Amount will be paid on or before August 15 of the then current year, regardless of the prior termination of the Agreement as per Section 5.c 68 Document Dated 9/1/16 10 Attachment F 7. Regional Revenue Generation and Licensing Revenue Support a. The Parties intend that the provision of Animal Services becomes significantly more financially sustainable over the initial three year term of this Agreement, - • . - The County will develop proposals designed to support this goal. The County will consult with the Joint City- County Committee on proposals to gerieratfisa.nt new revenues. New Reg: l Re _._e. [ Forma; St;kethro gh b. The Parties do not intend for the provision of Animal Services or receipt of such Services under this Agreement to be a profit- making enterprise. Where a Contracting Party receives revenues in excess of its costs under this Agreement (including costs of PAWS shelter service and Enhanced Control Service, if applicable), they will be reinvested in the Program to reduce the costs of other Contracting Parties and to improve service delivery _: the cost allocation formulas of this Agreement are intended to achieve this outcome. c. Licensing Revenue Support. i. In 2013, the County will provide licensing revenue support to the nine Contracting Cities identified on Exhibit C 5 (the "Licensing Revenue Support Cities " ). ATe -City may request licensing revenue support from the County in during.the term of this agreement. 2014 and 2015 by executing Attachment A to Exhibit F. The terms and conditions under which such licensing revenue support will be provided are further described at Exhibit C -5 and Exhibit F. C 5 with respect to Licensing Revenue Support Cities with a Licensing Revenue Target of over $20,000 (per Table 1 of Exhibit C 5),P provision of licensing revenue support during this agreementin 2011 and 2015 is subject to the County determining it has capacity to provide such services_, with pr-ierity allocation of any available services going first to Licensing Revenue Support Cities on a first come, first served basis and them after being allocated to other Contracting Cities requesting service on a first come, first served basis — Provision of licensing revenue support is further subject to the Parties executing a Licensing Support Contract (Exhibit F). In addition to other terms described in Exhibit F, receipt of licensing revenue support is subject to the recipient City providing in -kind services, including but not limited to: assisting in communication with City residents; publicizing any canvassing efforts the Parties have agreed should be implemented; assisting in the recruitment of Document Dated 911116 Formatted; Highlight Attachment F canvassing staff, if applicable; and providing information to the County to assist in targeting its canvassing activities, if applicable. 70 Document Dated 9/1/16 12 Attachment F 8. Mutual Covenants/Independent Contractor. The Parties understand and agree that the County is acting hereunder as an independent contractor with the intended following results: a. Control of County personnel, standards of performance, discipline, and all other aspects of performance shall be governed entirely by the County; b. All County persons rendering service hereunder shall be for all purposes employees of the County, although they may from time to time act as commissioned officers of the City; c. The County contact person for the City staff regarding all issues arising under this Agreement, including but not limited to citizen complaints, service requests and general information on animal control services is the Manager of Regional Animal Services. 9. Indemnification and Hold Harmless. a. City Held Harmless. The County shall indemnify and hold harmless the City and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the County, its officers, agents, and employees, or any of them relating to or arising out of performing services pursuant to this Agreement. In the event that any such suit based upon such a claim, action, loss, or damages is brought against the City, the County shall defend the same at its sole cost and expense; provided that the City reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against the City, and its officers, agents, and employees, or any of them, or jointly against the City and the County and their respective officers, agents, and employees, or any of them, the County shall satisfy the same, b. County Held Harmless. The City shall indemnify and hold harmless the County and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the City, its officers, agents, and employees, or any of them relating to or arising out of performing services pursuant to this Agreement. in the event that any suit based upon such a claim, action, loss, or damages is brought against the County, the City shall defend the same at its sole cost and expense; provided that the County reserves the right to participate in said suit if any principle of governmental or public Document Dated 9/1/16 13 71 Attachment F law is involved; and if final judgment be rendered against the County, and its officers, agents, and employees, or any of them, or jointly against the County and the City and their respective officers, agents, and employees, or any of them, the City shall satisfy the same. c. Liability Related to City Ordinances, Policies, Rules and Regulations. In executing this Agreement, the County does not assume liability or responsibility for or in any way release the City from any Liability or responsibility that arises in whole or in part as a result of the application of City ordinances, policies, rules or regulations that are either in place at the time this Agreement takes effect or differ from those of the County; or that arise in whole or in part based upon any failure of the City to comply with applicable adoption requirements or procedures. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such City ordinance, policy, rule or regulation is at issue, the City shall defend the same at its sole expense and, if judgment is entered or damages are awarded against the City, the County, or both, the City shall satisfy the same, including all chargeable costs and reasonable attorney's fees. d. Waiver Under Washington Industrial Insurance Act. The foregoing indemnity is specifically intended to constitute a waiver of each party's immunity under Washington's Industrial Insurance Act, Chapter 51 RCW, as respects the other party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the indemnitor's employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them. 10. Dispute Resolution. Whenever any dispute arises between the Parties or between the Contracting Parties under this Agreement which is not resolved by routine meetings or communications, the disputing parties agree to seek resolution of such dispute in good faith by meeting, as soon as feasible. The meeting shall include the Chief Executive Officer (or his/her designee) of each party involved in the dispute and the Manager of the Regional Animal Services Program. If the parties do not come to an agreement on the dispute, any party may pursue mediation through a process to be mutually agreed to in good faith by the parties within 30 days, which may include binding or nonbinding decisions or recommendations. The mediator(s) shall be individuals skilled in the legal and business aspects of the subject matter of this Agreement, The 72 Document Dated 9/1/16 14 Attachment F parties to the dispute shall share equally the costs of mediation and assume their own costs. Document Dated 9/1/16 15 73 Attachment F l ,point City - County Committee and Collaborative Initiatives. A committee composed of 3 county representatives (appointed by the County) and one representative from each Contracting City that chooses to appoint a representative shall meet upon reasonable request of a Contracting City or the County, but in no event shall the Committee meet less than twice each year. Committee members may not be elected officials. The Cormittee shall review service, revenue and cost - issues and make recommendations Formatted: Font: Palatino Linotype Formatted: LIst Paragraph, Numbered + Level: 1 Numbering Style: 1, 2, 3, ... + Start at: 11 + Alignment: Left + Aligned at: 0.5' + Indent at: 0.75" Formatted: Font Palabno Linotype regarding efficiencies and improvements to services and renue . ve and shall -( Formatted: Font: Palabno Linotype review and make recommendations regarding the conduct and findings of the collaborative initiatives4identificd below. Subcommittees to focus on Formatted: Font: Palatino Linotype individual initiatives may be formed, each of which shall include membership from both county and city members of the Joint City-County Committee. Recommendations of the Joint City -County Committee are non- binding. The collaborative initiatives to be explored shall include, but are not necessarily limited to: • Services provided (as described in Section 2 of this c Shelter Services: Licensing Services ntract': Control Servicesr-- i Formatted: Paragraph, Bulleted + Level: 1 + Aligned a 0.5" + Indent at: 0.75" • RASKC Revenues and Costs, including any futureproposals for regional revenue to support RASKC.. a. Proposals to update animal services codes, including fees and penalties, an a means to increase revenues and incentives for residents to license, retain, and care for pets. b. Exploring the practicability of engaging a private for profit licensing system operator. rescue operations to maximize opportunities for pc in homclex, pct population, and other efficiencies. adoption, reduction Cities and the County, including recommending where the County's marketing efforts will be deployed arch ycear. c. Exploring options for continuous service improvement, including increasing service delivery efficiencies acro:>;` the board. g ev.icwing the results of the County's calculation of the Reconciliation Adjustment Amounts. h. Reviewing preliminary proposed budgets for Animal Serviette Program reports as per Section 12 of this Agreement. 74 Document Dated 9/1/16 Formatted: Indent: Left: 0.25 ", No bullets or numbering Formatted: Font: Palatino Linotype Formatted: list Paragraph, Bulleted + Level: 1 + Aligned a 0.5" + Indent at: 0.75" Formatted: Font: Palatino Linotype Formatted: Indent: Lett: 0.25', No bulgy or numbering 16 Attachment F Reviewing and providing input on proposed Animal Services operational initiatives. k. Providing input on Animal Control Services response protocols with the goal of supporting the most appropriate use of scarce Control Services aining a marketing subcommittee with members from within the joint City County committee membership and additional staff as may be agreed. m. Collaborating on response and service improvements, including communication with 911 call centers. n. Developing alternative dispute mechanisms that may be deployed to assist the public in resolving low level issues such as barking dog complaints. o Wefking with Contracting Cities to plan disaster response for animal sheltering and care. p. Ensuring there is at lcast one meeting each year within cach Control. District between the County animal control officer representatives and Contracting Cities' law enforcement representatives. }:a, actions to implement ideas to generate additional reveeue to support operation and maintenance of the Animal Services Program, including but proposed Countywide voted levy to provide funding support for the Animal Services Program. Document Dated 9/1/16 Attachment F 12. Reporting. The County will provide the City with an electronic report not less than monthly summarizing call response and Program usage data for each of the Contracting Cities and the County and the Animal Services Program. The formatting, content and details of the report will be developed in consultation with the Joint City - County Committee. 13. Amendments. Any amendments to this Agreement must be in writing. This Agreement shall be deemed to incorporate amendments to Agreements between the Contracting Parties that are approved by the County and at Least two thirds (66 %) of the legislative bodies of all other Contracting Parties (in both number and in the percentage of the prior total Estimated Payments owing from such Contracting Parties in the then current Service Year), evidenced by the authorized signatures of such approving Parties as of the effective date of the amendment; provided that this provision shall not apply to any amendment to this Agreement affecting the Party contribution responsibilities, hold harmless and indemnification requirements, provisions regarding duration, termination or withdrawal, or the conditions of this Section. 14. General Provisions. a. Other Facilities. The County reserves the right to contract with other shelter service providers for housing animals received from within the City or from City residents, whose levels of service meet or exceed those at the County shelter for purposes of addressing shelter overcrowding or developing other means to enhance the effectiveness, efficiency or capacity of animal care and sheltering within King County. b. Survivability. Notwithstanding any provision in this Agreement to the contrary, the provisions of Section 9 (Indemnification and Hold Harmless) shall remain operative and in full force and effect, regardless of the withdrawal or termination of this Agreement. c. Waiver and Remedies. No term or provision of this Agreement shall be deemed waived and no breach excused unless such waiver or consent shall be in writing and signed by the Party claimed to have waived or consented. Failure to insist upon full performance of any one or several occasions does not constitute consent to or waiver of any later non- performance nor does payment of a billing or continued performance after notice of a deficiency in performance constitute an acquiescence thereto. The Parties are entitled to all remedies in law or equity. d. Grants. Both Parties shall cooperate and assist each other toward procuring grants or financial assistance from governmental agencies or private benefactors for reduction of costs of operating and maintaining the 76 Document Dated 9/1/16 18 Attachment F Animal Services Program and the care and treatment of animals in the Program. e. Force Majeure. In the event either Party's performance of any of the provisions of this Agreement becomes impossible due to war, civil unrest, and any natural event outside of the Party's reasonable control, including fire, storm, flood, earthquake or other act of nature, that Party will be excused from performing such obligations until such time as the Force Majeure event has ended and all facilities and operations have been repaired and/or restored. f. Entire Agreement. This Agreement represents the entire understanding of the Parties and supersedes any oral representations that are inconsistent with or modify its terms and conditions. g. Notices. Except as otherwise provided in this Agreement, any notice required to be provided under the terms of this Agreement shall be delivered by E -mail (deemed delivered upon E -mail confirmation of receipt by the intended recipient), certified U.S. mail, return receipt requested or by personal service to the following person (or to any other person that the Party designates in writing to receive notice under this Agreement): For the City: For the County: Caroline Whalen, Director King County Dept. of Executive Services 401 Fifth Avenue, Suite 135 Seattle WA. 98104 h. Assignment. No Party may sell, transfer or assign any of its rights or benefits under this Agreement without the approval of the other Party. i. Venue. The Venue for any action related to this Agreement shall be in Superior Court in and for King County, Washington. j. Records. The records and documents with respect to all matters covered by this Agreement shall be subject to inspection and review by the County or City for such period as is required by state law (Records Retention Act, Ch. 40.14 RCW) but in any event for not less than 1 year following the expiration or termination of this Agreement. k. No Third Party Beneficiaries. This Agreement is for the benefit of the Parties only, and no third party shall have any rights hereunder. Document Dated 9/1116 19 77 Attachment F Counterparts. This Agreement and any amendments thereto, shall be executed on behalf of each Party by its duly authorized representative and pursuant to an appropriate motion, resolution or ordinance. The Agreement may be executed in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument. 78 Document Dated 9/1/16 20 Attachment F 15. Administration. This Agreement shall be administered by the County Administrative Officer or his/her designee, and by the City Manager, or his/her designee. Document Dated 9/1/16 Attachment F Exhibit A Animal Service Description Part I; Control Services Control Services include the operation of a public call center, the dispatch of animal control officers in response to calls, and the handling of calls in the field by animal control officers, including the collection and delivery of animals to the Kent Shelter (or such other shelters as the County may utilize in accordance with this Agreement). 1. Call Center a. The County will operate an animal control call center five days every week (excluding holidays and County - designated furlough days, if applicable) for a minimum of eight hours per day (normal business hours). The County may negotiate with applicable unions with the purpose of obtaining a commitment for the five day call center operation to include at least one weekend day. The County may adjust the days of the week the call center operates to match the final choice of Control District service days. b. The animal control call center will provide callers with guidance, education, options and alternative resources as possible /appropriate. c. When the call center is not in operation, callers will hear a recorded message referring them to 911 in case of emergency, or if the event is not an emergency, to either leave a message or call back during regular business hours. 2. Animal Control Officers a. The County will divide the area receiving Control Services into three Control Districts as shown on Exhibit B. Subject to the limitations provided in this Section 2, Control Districts 200 and 220 will be staffed with one Animal Control Officer during Regular ACO Service Hours and District 500 will be staffed with two Animal Control Officers (ACOs) during Regular ACO Service Hours. Regular ACO Service Hours is defined to include not less than 40 hours per week. The County will negotiate with applicable unions with the intention of obtaining a commitment for Regular ACO Service Hours to include service on at least one weekend day. Regular ACO Service Hours may change from time to time. i. Except as the County may in its sole discretion determine is necessary to protect officer safety, ACOs shall be available for responding to calls within their assigned Control District and will not be generally 80 Document Dated 9/1/16 22 Attachment F available to respond to calls in other Control Districts. Exhibit B -1 shows the map of Control Districts. ii. Countywide, the County will have a total of not less than 6 ACOs (Full -Time Equivalent employees) on staff to maximize the ability of the County to staff all Control Districts notwithstanding vacation, sick - leave, and other absences, and to respond to high workload areas on a day-to-day basis. While the Parties recognize that the County may at times not be able to staff all Control Districts as proposed given unscheduled sick leave or vacancies, the County will make its best efforts to establish regular hourly schedules and vacations for ACOs in order to minimize any such gaps in coverage. In the event of extended absences among the 6 ACOs, the County will re- allocate remaining ACOs as practicable in order to balance the hours of service available in each Control District. In the event of ACO absences (for any causes and whether or not such absences are extended as a result of vacancies or other issues), the first priority in allocating ACOs shall be to ensure there is an ACO assigned in each Control District during Regular ACC? Service Hours. b. Control District boundaries have bccnare designed to balance work load, correspond to jurisdictional boundaries and facilitate expedient transportation access across each district. The County will arrange a location for an Animal Control vehicle to be stationed overnight in Control Districts ( "host sites ") in order to facilitate service and travel time improvements or efficiencies. c. The County will use its best efforts to ensure that High Priority Calls are responded to by an ACO during Regular ACO Service Hours on the day such call is received. The County shall retain full discretion as to the order in which High Priority calls are responded. High Priority Calls include those calls that pose an emergent danger to the community, including: I. Emergent animal bite, 2. Emergent vicious dog, 3. Emergent injured animal, 4. Police assist calls — (police officer on scene requesting assistance from an ACO), 5. Emergent loose livestock or other loose or deceased animal that poses a potential danger to the community, and 6. Emergent animal cruelty. d. Lower priority calls include all calls that are not High Priority Calls. These calls will be responded to by the call center staff over the telephone, referral Document Dated 9/1/16 Attachment F to other resources, or by dispatching of an ACO as necessary or available, all as determined necessary and appropriate in the sole discretion of the County. Particularly in the busier seasons of the year (spring through fall), lower priority calls may only receive a telephone response from the Call Center. Lower Priority calls are non - emergent requests for service, including but not limited to: 1. Non- emergent high priority events, 2. Patrol request — (ACO requested to patrol a specific area due to possible code violations), 3. Trespass, 4. Stray Dog/Cat/other animal confined, 5. Barking Dog, 6. Leash Law Violation, 7. Deceased Animal, 8. Trap Request, 9. Female animal in season, and 10. Owner's Dog/Cat/other animal confined. e. The Joint -City County Committee is tasked with reviewing response protocols and recommending potential changes to further the goal of supporting the most appropriate use of scarce Control Service resources countywide. The County will in good faith consider such recommendations but reserves the right to make final decisions on response protocols. The County will make no changes to its procedures that are inconsistent with the terms of this Exhibit A, except that upon the recommendation of the Joint City -County Committee, the County may agree to modify response with respect to calls involving animals other than horses, livestock, dogs and cats. f. In addition to the ACOs serving specific districts, the following Control Service resources will be available on a shared basis for all Parties and shall be dispatched as deemed necessary and appropriate by the County. 1. An animal control sergeant will provide oversight of and back- up for ACOs five days per week at least 8 hours /day (subject to vacation/sick leave/training/etc.). 2. Staff will be available to perform animal cruelty investigations, to respond to animal cruelty cases, and to prepare related reports (subject to vacation/sick leave /training/etc.). 3. Not less than 1 ACO will be on call every day at times that are not Regular ACO Service Hours (including the days per week that are not ineluded within Regular ACO Service Hours), to respond to High Priority Calls posing an extreme life and safety danger, as determined by the County. 82 Document Dated 9/1/16 24 Attachment F g. The Parties understand that rural areas of the County will generally receive a less rapid response time from ACOs than urban areas. h. Contracting Cities may contract with King County for "Enhanced Control Services" through separate agreement (as set forth in Exhibit E); provided that a City may not purchase Enhanced Control Services under Option 1 as described in Exhibit E if such City is receiving a Transition Funding Credit, Shelter Credit, or Iicensing revenue support the cost of which is not reimbursed to the County. Part II: Shelter Services Shelter services include the general care, cleaning and nourishment of owner- released, lost or stray dogs, cats and other animals. Such services shall be provided 7 -days per week, 365 days per year at the County's animal shelter in Kent (the "Shelter ") or other shelter locations utilized by the County, including related services described in this section. During 2018 -2022, major maintenance of the Shelter will continue to be included in the Program costs allocated under this Agreement (as part of the central County overhead charges allocated to the Program), but no major renovation, upgrades or replacements of the Shelter established as a capital project within the County Budget are anticipated nor will any such capital project costs be allocated to the Contracting Cities in Service Years 2018 -2022. 1. Shelter Services a. Services provided to animals will include enrichment, exercise, care and feeding, and reasonable medical attention. b. The Public Service Counter at the Shelter will be open to the public not less than 30 hours per week and not less than 5 days per week, excluding holidays and County designated furlough days, for purposes of pet redemption, adoption, license sales services and (as tray be offered from time to time) pet surrenders. The Public Service Counter at the shelter may be open for additional hours if practicable within available resources. c. The County will maintain a volunteer/foster care function at the Shelter to encourage use of volunteers working at the shelter and use of foster families to provide fostering/transitional care between shelter and permanent homes for adoptable animals. d. The County will maintain an animal placement function at the Shelter to provide for and manage adoption events and other activities leading to the placement of animals in appropriate homes. e. Veterinary services will be provided and will include animal exams, treatment and minor procedures, spay /neuter and other surgeries. Limited Document Dated 911116 Attachment F emergency veterinary services will be available in non - business hours, through third -party contracts, and engaged if and when the County determines necessary. E The County will take steps through its operating policies, codes, public fee structures and partnerships to reduce the number of animals and their length of stay in the Shelter, and may at times limit owner - surrenders and field pick -ups, adjust fees and incentivize community -based solutions. 2. Other Shelter services a. Dangerous animals will be confined as appropriate /necessary. b. Disaster /emergency preparedness for animals will be coordinated regionally through efforts of King County staff. 3. Shelter for Contracting Cities contracting with PAWS (Potentially including Woodinville, Shoreline, Lake Forest Park, Kenmore ("Northern Cities")). For so long as a Northern City has a contract in effect for sheltering dogs and cats with the Progressive Animal Welfare Society in Lynnwood (PAWS), the County will not shelter dogs and cats picked up within the boundaries of such City(s), except in emergent circumstances and when the PAWS Lynwood shelter is not available. Dogs and cats picked up by the County within such City(s) will be transferred by the County to the PAWS shelter in Lynnwood for shelter care, which will be provided and funded solely through separate contracts between each Northern City and PAWS, and the County will refer residents of that City to PAWS for sheltering services. The County will provide shelter services for animals other than dogs and cats that are picked up within the boundaries of Northern Cities contracting with PAWS on the same terms and conditions that such shelter services are provided to other Contracting Parties. Except as provided in this Section, the County is under no obligation to drop animals picked up in any Contracting City at any shelter other than the County shelter in Kent. 4. County Contract with PAWS. Nothing in this Agreement is intended to prelude the County from contracting with PAWS in Lynnwood to care for animals taken in by County ACOs. 5. Service to Persons who are not Residents of Contracting Cities. The County will not provide routine shelter services for animals brought in by persons who are not residents of Contracting Cities, but may provide emergency medical care to such animals, and may seek to recover the cost of such services from the pet owner and/or the City in which the resident lives. Part III; Licensing Services Licensing services include the operation and maintenance of a unified system to license pets in Contracting Cities. 84 Document Dated 9/1/16 26 Attachment F 1. The public will be able to purchase pet licenses in person at the County Licensing Division public service counter in downtown Seattle (500 4th Avenue), King County Community Service Centers and the Kent Animal Shelter during regular business hours. The County will maintain on its website the capacity for residents to purchase pet licenses on -line. 2. The County may seek to engage and maintain a variety of private sector partners (e.g. veterinary clinics, pet stores, grocery stores, city halls, apartment complexes) as hosts for locations where licenses can be sold or promoted in addition to County facilities. 3. The County will furnish licenses and application forms and other materials to the City for its use in selling licenses to the public at City facilities and at public events. 4. The County will publicize reminders and information about pet licensing from time to time through inserts in County mailings to residents. 5. The County will annually mail or E -mail at least one renewal form, reminder and late notice (as applicable) to the last known addresses of all City residents who purchased a pet license from the County within the previous year (using a rolling 12 -month calendar). 6. The County may make telephone reminder calls in an effort to encourage pet license renewals. 7. The County shall mail pet license tags or renewal notices as appropriate to individuals who purchase new or renew their pet licenses. 8. The County will maintain a database of pets owned, owners, addresses and violations. 9. The County will provide limited sales and marketing support in an effort to maintain the existing licensing base and increase future license sales. The County reserves the right to determine the level of sales and marketing support provided from year to year in consultation with the Joint City- County Committee. The County will work with any City in which door -to -door canvassing takes place to reach agreement with the City as to the hours and locations of such canvassing. 10. The County will provide current pet license data files (database extractions) to a Contracting City promptly upon request. Data files will include pets owned, owners, addresses, phone numbers, E -mail addresses, violations, license renewal status, and any other relevant or useful data maintained in the County's database on pets licensed within the City's limits. A City's database extraction will be provided in electronic format agreed to by both parties in a timely fashion and in a standard data release format that is easily usable by the City. Document Dated 9/1/16 Attachment F Exhibit B: Control Service District Map The attached map (Exhibit B -1) shows the boundaries of the 3 Control Service Districts as established at the commencement of this Amended and Restated Agreement. The cities and towns included in each Control District are as follows: District 200 (Northern District) District 220 (Eastern District' Shoreline Bellevue Lake Forest Park Mercer Island Kenmore Yarrow Point Woodinville Clyde Hill Kirkland Town of Beaux Arts Redmond Issaquah Sammamish Snoqualmie Duvall North Bend Carnation Newcastle District 500 (Southern District) Tukwila SeaTac Kent Covington Maple Valley Black Diamond Enumdaw The Districts shall each include portions of unincorporated King County as illustrated on Exhibit B -1. 86 Document Dated 9/1/16 28 Attachment F Exhibit B-1 Control District Map Regional Animal Services of King Co. 2013-2015 Proposed ILA - Option 1 DD Cities raKIngCeerity GIS Caw= 1 2 24 MIN Document Dated 9/1/16 87 Document Dated 9/1/16 88 Attachment F Attachment F Document Dated 9/1/16 Attachment F Exhibit E Enhanced Control Services Contract (Optional) Between City of ( "City") and King County ( "County") The County will to offer Enhanced Control Services to the City during Service Years 2018 through 2022; of the Animal Services Interlocal Agreement for 2018 Through 2012 M22 between the City and the County dated and effective as of July 1, 2017 (the "Agreement ") subject to the terms and conditions as described herein. The provisions of this Contract are optional to both Parties and shall not be effective unless executed by both Parties, A. The City may request services under two different options, summarized here and described in further detail below: Option 1: for a period of not Tess than one year, the City may request service from an Animal Control Officer dedicated to the City ( "Dedicated Officer "). Such service must be confirmed in writing through both Parties entering into this Enhanced Control Services Contract no later than August 15 of the year prior to the Service Year in which the service is requested. Option 2: for a period of less than one year, the City may request a specified number of over -time service hours on specified days and time from the 6 Animal Control Officers staffing the three Control Districts. Unlike Option 1, the individual officers providing the service will be determined by the County and may vary from time to time; the term "Dedicated Officer" used in context of Option 2 is thus different than its meaning with respect to Option 1. Option 2 service must be requested no later than 60 days prior to the commencement of the period in which the service is requested, unless waived by the County. The City shall initiate a request for enhanced service by completing and submitting Attachment A to the County. If the County determines it is able to provide the requested service, it will so confirm by completing and countersigning Attachment A and signing this Contract and returning both to the City for final execution. B. The County will provide enhanced Control Services to the City in the form of an Animal Control Officer dedicated to the City ( "Dedicated Officer ") as described in Attachment A and this Contract. 1. Costs identified in Attachment A for Option 1 are for one (1) year of service in each service year beginning in 2018, costs will be based on the previous year's 90 Document Dated 9/1/16 32 Attachment F actual cost dollars, and include the cost of the employee (salary, benefits), equipment and animal control vehicle for the employee's use). Costs are subject to adjustment each year, limited by the Annual Budget Inflator Cap (as defined in the Agreement). 2. Costs for Option 2 will be determined by the County each year based on its actual hourly overtime pay for the individual Animal Control Officers providing the service, plus mileage at the federal reimbursement rate. The number of miles for which mileage is charged shall be miles which would not have been traveled but for the provision of the enhanced service. 3. Costs paid for enhanced services will be included in the Reconciliation calculation for each Service Year, as described in Exhibit D of the Agreement. C. Services of the Dedicated Officer shall be in addition to the Animal Services otherwise provided to the City by the County through the Agreement. Accordingly, the calls responded to by the Dedicated Officer shall not be incorporated in the calculation of the City's Calls for Service (as further described in Exhibit C and D to the Agreement). D. The scheduling of work by the Dedicated Officer will be determined by mutual agreement of the contract administrators identified in the Agreement, and (in the case of a purchase of service under Option 1) the mutual agreement of officials of other Contracting Cities named as contract administrators that have committed to sharing in the expense of the Dedicated Officer. In the event the parties are unable to agree on scheduling, the County shall have the right to finally determine the schedule of the Dedicated Officer(s). E. Control Services to be provided to the City pursuant to this Enhanced Services Contract include Control Services of the type and nature as described under the Agreement with respect to Animal Control Officers serving in Control Districts, and include but are not limited to, issuing written warnings, citations and other enforcement notices and orders on behalf of the City, or such other services as the Parties may reasonably agree. F. The County will provide the City with a general quarterly calendar of scheduled service in the City, and a monthly report of the types of services offered and performed. G. For Services purchased under Option 1: An FTE will be scheduled to serve 40 hour weeks, however, with loss of service hours potentially attributable to vacation, sick leave, training and furlough days, not less than 16 00 hours per year will be provided. Document Dated 9/1/16 Attachment F Similarly, a half -time FTE will provide not less than 800 hours per year. The County shall submit to the City an invoice and billing voucher at the end of each calendar quarter, excepting that during the 4th quarter of each year during the term of this Contract, an invoice shall be submitted to the City no later than December 15th. All invoiced amounts shall be payable by the City within 30 days of the invoice date. H. For Services purchased under Option 2: The County shall submit to the City an invoice and billing voucher at the end of each calendar quarter. All invoiced amounts shall be payable by the City within 30 days of the invoice date. I. The City or County may terminate this Enhanced Services Contract with or without cause upon providing not less than 3 months written notice to the other Party; provided that, if the City has purchased services under Option 1 and is sharing the Enhanced Control Services with other Contracting Cities, this Contract may only be terminated by the City if: (1) all such other Contracting Cities similarly agree to terminate service on such date, or (2) if prior to such termination date another Contracting City or Cities enters into a contract with the County to purchase the Enhanced Control Service that the City wishes to terminate; provided further: except as provided in Paragraph A.1, a Contract may not be terminated if the term of service resulting is less than one year. J. All terms of the Agreement, except as expressly stated otherwise in this Exhibit, shall apply to this Enhanced Control Services Contract. Capitalized Terms not defined herein have those meanings as set forth in the Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Enhanced Services Contract to be executed effective as of this day of , 201; King County City of Dow Constantine By: King County Executive Mayor /City Manager Date Date Approved as to Form: Approved as to Form: 92 Document Dated 9/1/16 34 Attachment F Deputy Prosecuting Attorney City Attorney Document Dated 9/1/16 Attachment F Exhibit E: Attachment A ENHANCED CONTROL SERVICES OPTION REQUEST (to be completed by City requesting Enhanced Control Services; final service terms subject to adjustment by County and agreement by City and will be confirmed in writing executed and appended to Enhanced Control Service Contract/Exhibit E) City Requested Enhanced Control Services Start Date: Requested Enhanced Control Services End Date: • *term of service must be at least one year, except if purchasing services under Option 2. Please indicate whether City is requesting services under Option 1 or Option 2: Option 1: % of Full Time Equivalent Officer (FTE) requested: (minimum request 20 %; requests must be in multiples of either 20% or 25 %) Option 2: Overtime Hours purchase from existing ACO staff: hours per (week /month) General Description of desired services (days, hours, nature of service): For Option 1: Contracting Cities with whom the City proposes to share the Enhanced Control Services, and proposed percentages of an FTE those Cities are expected to request On behalf of the City, the undersigned understands and agrees that the County will attempt to honor requests but reserves the right to propose aggregated, adjusted and 94 Document Dated 9/1/16 36 Attachment F variously scheduled service, including but not limited to adjusting allocations of service from increments of 20% to 25 %, in order to develop workable employment and scheduling for the officers within then - existing workrules, and that the City will be allowed to rescind or amend its request for Enhanced Control Services as a result of such proposed changes. Requests that cannot be combined to equal 50% of an FTE, 100% of an FTE, or some multiple thereof may not be honored. Service must be requested for a minimum term of one -year, except as permitted by Paragraph A.1. .Service may not extend beyond the term of the Agreement. City requests that alone or in combination with requests of other Contracting Cities equal at least 50% of an FTE will be charged at the rate in Column 1 below. City requests that alone or in combination with other requests for Enhanced Control Services equal 100% of an FTE will be charged at the rate in Column 2 below. Cities may propose a different allocation approach for County consideration. An FTE will be scheduled to serve 40 hour weeks, however, with Ioss of hours potentially attributable to vacation, sick leave, training and furlough days, a minimum of 1600 hours per year will be provided. A half -time FTE will provide a minimum of 800 hours per year. For example, a commitment to purchase 20% of an FTE for enhanced service will result in provision of not less than 320 hours per year. Hours of service lost for vacation, sick leave, training and furlough days will be allocated on pro rata basis between all Contracting Cities sharing the services of that FTE. Column 1: Aggregate of 50% of an FTE Requested by all Participating Cities Column 2: Aggregate of 1 FTE Requested by all Participating Cities Cost to City: (% of Half -Time FTE Cost to City: (% of FTE requested) x requested) x $.787000 $115,0001ycar in 2010 " Example: if City A requests 25% of an Example: If City A requests 25% of an FTE F 1E " and City B requests 25% of an and City B requests 25% of an FTE and FTE * *, then each city would pay $18,750 City C requests 50% of an FTE, Cities A for Enhanced Control Services from July 1, and B would pay $14,375 and City C 2010 through December 31, 2011 (6 would pay $28,750 for Enhanced Control months). Services from July 1, 2010 through December 31, 2011 (6 months) * *(50% of a Half -Time F f E) * This example is based on 018 costs. Actual costs will be based on actual Service Year FTE costs. Document Dated 911116 Commented [Mill: Update to reflect 291s cost base 37 95 Attachment F For Option 2: On behalf of the City, the undersigned understands and agrees that the County will confirm what services, if any, it can provide, and at what costs, by completing this Attachment A, and the City must signify whether it accepts the County's offer by signing the Enhanced Services Contract. Request Signed as of this day of City of By: Its To be completed by King County: ,201_. Option 1: The County hereby confirms its ability and willingness to provide Enhanced Control services as requested by the City in this Attachment A, with adjustments as noted below (if any): The FTE Cost for the Service Year in which the City has requested service is: Option 2: the County confirms its ability to provide control service overtime hours as follows (insert description— dayslhours): Such overtime hours shall be provided at a cost of $ , (may be a range) per service hour, with the actual cost depending on the individual(s) assigned to work the hours, plus mileage at the federal reimbursement rate. King County By: Its Date: 96 Document Dated 9/1/16 38 Attachment F Document Dated 911/16 Attachment F Exhibit F Licensing Support Contract (Optional) Between City of ( "City") and King County ( "County") The County is prepared to offer licensing revenue support to the City subject to the terms and conditions described in this Licensing Support Contract ( "Contract "). The provisions of this Exhibit are optional and shall not be effective unless this Exhibit is executed by both the City and the County and both parties have entered into the underlying Animal Services lnterlocal Agreement for 2018-3 Through 20122.4-(the "Agreement "). AD-Service Requests, Submittal: Requests to enter into a licensing support contract should be made by submitting the Licensing Revenue Support Services Request (Attachment A to this Exhibit F) to the County between June 30 and 9etelber 2.-1-September 30 of the calendar year prior to year in which such services are requested ( "Service Year "). A separate Request shall be submitted for each Service Year_,: excepting that a Licensing Support City with a revenue target in excess of $20,0001ywr may submit a request by September 1, 2012 in order to receive service in all throe Service YcNars (2013, 2014 and 2015). A. B. County to Determine Service Availability: The County will determine whether it has capacity to provide the requested service based on whether it has staff available, and consistent with the priorities stated in Section 7:e and lExhibit C -5Iof the Agreement. C. Services Provided by County, Cost: The County will determine the licensing revenue support activities it will undertake L to achieve the Licensing Revenue Target. Activities may indude, but are not limited to canvassing, mailings, calls to non - renewals. In completing Attachment A to confirm its ability to provide licensing support services to the City, the County shall identify the cost for such service for each applicable Service Year. If the City accepts the County's proposed costs, it shall so signify by countersigning Attachment A. D. Services Provided by City: In exchange for receiving licensing revenue support from the County, the City will provide the following services: 1. Include inserts regarding animal licensing in bills or other mailings as may be allowed by law, at the City's cost. The County will provide the design for the insert and coordinate with the City to deliver the design on an agreed upon schedule. 98 Document Dated 911/16 Formatted: list Paragraph, Indent: Left: 0 ", Numbered + Level: 1 + Nurnbeeing style: A, B, C, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at; 0.5" Cammented [ANlj; 9 40 Attachment F Dedicate a minimum level of volunteer /staff hours per month (averaged over the year), based on the City's Licensing Revenue Target for the Year (as specified /selected in Attachment A) to canvassing and /or mailings and outbound calls to non - renewals. City volunteer/staff hour requirements arc scalcd based on thhw.oize -ef the - Licensing Revenue Target per Table A below: If the Licensing Revenue Target for the Service Ycor is between: '11c -City shall provide volunteer /staff ¢9 .ind $. 00O 9 hours per month —$4,44-,044404141 18 hours per month —$44400 $20,0n0 27 hours per month $20,00 eFtel $4 000 36 hours per month 45 hours per month 2. Provide representation at a minimum of two public events annually to inform City residents about the Animal Services Program and promote pet licensing. Inform City residents about the Animal Services Program and promote pet licensing utilizing print and electronic media including the city's website, social media, community brochures and newsletter ads /articles, signage /posters and pet licensing applications in public areas of city buildings and parks. A. Appoint a representative to serve on the joint City - County marketing subcommittee; this representative shall attend the quarterly meetings of the subcommittee and help shape and apply within the City the joint advertising strategies developed by consensus of the subcommittee. E. Selection of Licensing Revenue Target and Payment for Licensing Revenue Support: Agreement): In 2017 and 2015, Licensing Revenue Support Cities may receive licensing revenue support intended to generate total annual Licensing Revenue at or above the subparagraph 2 below. Document Dated 9/1/16 Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: List Paragraph, Left, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left - Aligned at: 0.25" + Indent at: 03" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... 4- Start at; 1 + Alignment: Left - Aligned at: 0.25" + Indent at: 0.5" Formatted: List Paragraph, Numbered + Level: I + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left - Aligned at: 0.25" + Indent at: 0.5" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left - Aligned at: 0.25" + Indent at: 0.5' Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left - Aligned at: 0.25" + indent at: 0.5" Formatted: List Paragraph, Numbered + Lew!: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left - AIlgned at: 0.25" + Indent at: 0.5" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left - Aligned at: 0.25" + Indent at: 0.5" 41 99 Attachment F 1. For _Y Contacting Cities: The City will identify a proposed Licensing Revenue Target in Attachment A. The County may propose an alternate Revenue Target. If the Parties agree upon a Licensing Revenue Target, the County shall iridentify its annual cost to provide service designed to achieve the target. At Reconciliation, the City shall be charged for licensing support service at the cost specified and agreed in Attachment A (the "Licensing Revenue Charge"), regardless of the amount of Licensing Revenue received by the City during the Service Year (see Exhibit D of the Agreement for additional detail). F. Other Terms and Conditions: 1. Before January 31 of the Service Year, each Party will provide the other with a general calendar of in -kind services to be provided over the course of the Service Year. 2. Each Party will provide the other with a eiept uarterl written report of the services performed during the Service Year. 3. Either Party may terminate this Contract with or without cause by providing not less than 2 months' advance written notice to the other Party; provided that all County costs incurred to the point of termination remain chargeable to the City as otherwise provided. 4. All terms of the Agreement, except as expressly stated otherwise herein, shall apply to this Contract, and Capitalized Terms not defined herein have the meanings as set forth in the Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Contract for Licensing Support Services to be executed effective as of this day of , 20 I, King County City of Dow Constantine By: King County Executive Mayor /City Manager Date Date 100 Document Dated 9/1/16 42 Attachment F Approved as to Form: Approved as to Form: Deputy Prosecuting Attorney City Attorney Document Dated 9/1/16 43 101 Attachment F Exhibit F: Attachment A LICENSING REVENUE SUPPORT SERVICES REQUEST (to be completed by City requesting licensing support services; one request per Service Year;. except for a final terms subject to adjustment by County and agreement by City confirmed in writing, executed and appended to the Contract for Licensing Support Services—Exhibit F of the Animal Services Interlocal Agreement for 20183 Through 202218 ("the Agreement ") dated effective as of July 1,120171) c — {Commented [AN2]: correct dare' 1. City Date of Request: 2. Licensing Revenue Target (the amount by which the City seeks to increase its revenues in the Service Year): $ Note: f For Licensing Revenue Support Cities, the Licensing Revenue Support Target is defined in Table 1 of Exhibit C 5 of the Agreement, unless the Parties etham..: e g_ee. The amount of volunteer /staff hours and other in -kind services required of the City in exchange for receipt of licensing support services is based on the size of the Licensing Revenue Target (see Licensing Support Contract/ Exhibit F of Agreement). 3. Contact person who will coordinate City responsibilities associated with delivery of licensing support services: Name: Title: Phone: Fax: I understand that: A. provision of licensing revenue support services is subject to the County determining it has staff available to provide the services; B. For Contracting Cities other than Licensing Revenue Support Cities, the County may propose an adjustment in the requested Licensing Revenue Target; C-,13. the County will, by September 1 of the current calendar year, provide the City with a firm cost to provide the amount of licensing support services the County proposes to provide by completing this Attachment A; C the County cannot verify and does not guarantee a precise level of Licensing Revenues to be received by the City as a result of these services; 102 Document Dated 9/1/16 Formatted: - ghiight 44 Attachment F €D. Receipt of service is subject to County and City agreeing on the Licensing Revenue Target and County charge for these services (incorporated in calculation of the Licensing Revenue Credit/Charge per the Agreement), and executing the Licensing Support Contract (Exhibit F of the Agreement). Request signed as of this day of , 201_. City of By: Its: To be completed by King County: The County offers to provide the City licensing revenue support services in Service Year 201 intended to generate $ (the "Licensing Revenue Target ") in additional Licensing Revenue for a total Service Year cost of $ , some or all of which cost may be charged to the City in calculating the Licensing Revenue Charge, as further described in the Licensing Support Contract and lExhibiislC -5 (for Licensing Support Cities) and D of the Agreement. King County By: Its: Date: To be completed by the City: The County offer is accepted as of this day of , 201_. City of By: Its: Document Dated 9/1/16 Commented [AN3]: Verify these sections? Formatted: Highlight Formatted: Highlight 45 103 Benefits of a Regional Animal Services System Attachment D Effective and Efficient Service • Provide equity of service, consistent level of service, common regulatory approach, and support humane animal care across the region. • Centralization efficiency and effectiveness in: o Serving as a single access point for residents for animal related issues o Providing a centralized database of historical and current information, regarding residents, location and animal data related to pet licensing and animal control activities a An economy of scale to provide a full range of services and the ability to respond to large scale issues, efficiency in operations, database administration, staff training, etc. • Reducing demands on individual jurisdictions: o Communications from the media, advocacy groups and other interested parties on animal issues (e.g. public disclosure requests) o Local police agencies to focus on traditional law enforcement instead of civil animal nuisances and offenses o Loral court systems do not deal with animal related civil appeal processes o Local jurisdictions are not involved in court proceedings for Superior Court appeals of actions or lawsuit response • Builds economies of scale to provide a full range of services, making it less expensive to develop operations, training, licensing and care programs than it would be for cities to duplicate similar levels of services at the local level. • Supports !ow -cost spay and neuter programs which are key to reducing the population of homeless animals and thus reducing the costs of the system over time. • Use of volunteers and partnerships with private animal welfare groups increases humane animal treatment with minimal public cost. In 2015, volunteers contributed over 90,000 hours of support to the County animal services system as foster parents or providing direct adoptable animal care, equivalent to 45 FTEs. Customer Service • Provides a single access point for residents seeking animal control help. • A regional, uniform pet licensing program that is easier for the public to access and understand, with a broad range of accompanying services to encourage licensing; marketing, partnering with third parties to encourage license sales, and database management. • Online licensing sales increase the ease of compliance for pet owners. • Pet Adoption Center is open and provides lost pet and adoption services 7 days a week. May 2016 104 Regional Animal Services of King County Cost Allocation Scenarios for JC4 Discussion Sorted by Control District Handout A Scenarios Kirkland in /out: IN 1 OUT Status Quo - $15,191 Reduction Additional $95K (1.0 FTE) Reduction Additional $31,200 Reduction 3 Districts Status Quo 3 Districts 200/220/500 Difference 2 Districts 420/500 Difference 1 District 920 Difference 3 Districts 200/220/500 Difference 2 Districts 420/500 Difference 1 District 920 Difference 3 Districts 200/220/500 Difference 2 Districts 420/500 Difference 1 District 920 Difference Jurisdiction b c c - b d d - b e e - b f f - b g g - b h h - b i i - b j j - b k k - b Carnation $ (1,774) $ (3,037) $ (1,263) $ (2,896) $ (1,122) $ (2,772) $ (999) $ (2,843) $ (1,069) $ (2,706) $ (932) $ (2,585) $ (811) $ (2,534) $ (761) $ (2,655) $ (881) $ (2,534) $ (761) Duvall $ (5,047) $ (8,954) $ (3,907) $ (8,549) $ (3,502) $ (8,424) $ (3,378) $ (8,403) $ (3,356) $ (8,008) $ (2,961) $ (7,887) $ (2,840) $ (7,748) $ (2,701) $ (7,869) $ (2,822) $ (7,748) $ (2,701) Kenmore $ 15,925 $ 3,994 $ (11,931) $ 5,367 $ (10,558) $ 6,104 $ (9,821) $ 5,371 $ (10,554) $ 6,710 $ (9,215) $ 7,429 $ (8,496) $ 7,576 $ (8,349) $ 6,858 $ (9,067) $ 7,576 $ (8,349) Kirkland $ 13,460 $ - N/A $ - N/A $ - N/A $ - N/A $ - N/A $ - N/A $ - N/A $ - N/A $ - N/A Lake Forest Park $ 4,707 $ (1,835) $ (6,542) $ (1,124) $ (5,832) $ (896) $ (5,603) $ (1,106) $ (5,813) $ (413) $ (5,120) $ (190) $ (4,897) $ (104) $ (4,811) $ (327) $ (5,034) $ (104) $ (4,811) Redmond $ (38,569) $ (59,950) $ (21,381) $ (57,946) $ (19,378) $ (59,953) $ (21,384) $ (57,050) $ (18,481) $ (55,095) $ (16,527) $ (57,052) $ (18,484) $ (56,281) $ (17,712) $ (54,323) $ (15,755) $ (56,281) $ (17,712) Sammamish $ 2,404 $ (18,006) $ (20,410) $ (16,229) $ (18,633) $ (18,838) $ (21,242) $ (15,445) $ (17,848) $ (13,711) $ (16,115) $ (16,257) $ (18,660) $ (15,589) $ (17,993) $ (13,043) $ (15,447) $ (15,589) $ (17,993) Shoreline $ (27,127) $ (57,348) $ (30,222) $ (53,775) $ (26,648) $ (51,516) $ (24,389) $ (53,802) $ (26,676) $ (50,316) $ (23,189) $ (48,112) $ (20,985) $ (47,748) $ (20,621) $ (49,952) $ (22,825) $ (47,748) $ (20,621) Woodinville $ 2,721 $ (2,068) $ (4,789) $ (1,568) $ (4,289) $ (1,679) $ (4,400) $ (1,526) $ (4,247) $ (1,038) $ (3,759) $ (1,146) $ (3,867) $ (1,070) $ (3,791) $ (961) $ (3,683) $ (1,070) $ (3,791) District 200 $ (33,298) $ (147,203) $ (100,444) $ (136,719) $ (89,961) $ (137,974) $ (91,215) $ (134,803) $ (88,045) $ (124,576) $ (77,817) $ (125,800) $ (79,041) $ (123,497) $ (76,739) $ (122,273) $ (75,515) $ (123,497) $ (76,739) Beaux Arts $ 341 $ 298 $ (43) $ 285 $ (55) $ 282 $ (58) $ 311 $ (30) $ 299 $ (41) $ 296 $ (45) $ 298 $ (43) $ 301 $ (39) $ 298 $ (43) Bellevue $ (66,885) $ (85,643) $ (18,758) $ (90,019) $ (23,133) $ (94,589) $ (27,704) $ (78,916) $ (12,031) $ (83,184) $ (16,299) $ (87,643) $ (20,758) $ (85,697) $ (18,812) $ (81,238) $ (14,353) $ (85,697) $ (18,812) Clyde Hill $ 384 $ 9 $ (375) $ (63) $ (447) $ (223) $ (607) $ 113 $ (271) $ 42 $ (342) $ (113) $ (497) $ (87) $ (471) $ 69 $ (315) $ (87) $ (471) Issaquah $ (63,613) $ (67,892) $ (4,278) $ (69,951) $ (6,338) $ (68,679) $ (5,066) $ (65,441) $ (1,827) $ (67,450) $ (3,836) $ (66,209) $ (2,595) $ (65,730) $ (2,117) $ (66,971) $ (3,358) $ (65,730) $ (2,117) Mercer Island $ (3,161) $ (6,119) $ (2,958) $ (6,649) $ (3,488) $ (7,949) $ (4,788) $ (5,247) $ (2,085) $ (5,764) $ (2,603) $ (7,032) $ (3,871) $ (6,767) $ (3,605) $ (5,499) $ (2,337) $ (6,767) $ (3,605) Newcastle $ (10,942) $ (12,446) $ (1,504) $ (13,073) $ (2,131) $ (12,747) $ (1,805) $ (11,653) $ (711) $ (12,265) $ (1,323) $ (11,947) $ (1,006) $ (11,772) $ (830) $ (12,089) $ (1,147) $ (11,772) $ (830) North Bend $ (13,442) $ (14,715) $ (1,273) $ (15,229) $ (1,787) $ (14,683) $ (1,241) $ (14,009) $ (567) $ (14,511) $ (1,069) $ (13,978) $ (536) $ (13,794) $ (352) $ (14,327) $ (885) $ (13,794) $ (352) Snoqualmie $ (12,785) $ (14,571) $ (1,786) $ (15,044) $ (2,259) $ (15,321) $ (2,536) $ (13,850) $ (1,065) $ (14,312) $ (1,527) $ (14,582) $ (1,797) $ (14,374) $ (1,589) $ (14,103) $ (1,318) $ (14,374) $ (1,589) Yarrow Pt $ 163 $ 34 $ (130) $ (4) $ (167) $ (26) $ (189) $ 76 $ (87) $ 40 $ (124) $ 18 $ (145) $ 25 $ (138) $ 47 $ (117) $ 25 $ (138) District 220 $ (169,941) $ (201,045) $ (31,104) $ (209,747) $ (39,806) $ (213,936) $ (43,995) $ (188,615) $ (18,674) $ (197,105) $ (27,164) $ (201,191) $ (31,251) $ (197,898) $ (27,957) $ (193,811) $ (23,870) $ (197,898) $ (27,957) Black Diamond $ (7,640) $ (8,606) $ (966) $ (8,606) $ (966) $ (8,360) $ (720) $ (8,132) $ (492) $ (8,132) $ (492) $ (7,893) $ (252) $ (7,723) $ (83) $ (7,963) $ (323) $ (7,723) $ (83) Covington $ (50,837) $ (56,084) $ (5,247) $ (56,084) $ (5,247) $ (56,651) $ (5,814) $ (52,657) $ (1,821) $ (52,657) $ (1,821) $ (53,210) $ (2,374) $ (51,935) $ (1,098) $ (51,382) $ (545) $ (51,935) $ (1,098) Enumclaw $ (25,184) $ (27,877) $ (2,693) $ (27,877) $ (2,693) $ (28,089) $ (2,905) $ (26,131) $ (947) $ (26,131) $ (947) $ (26,338) $ (1,153) $ (25,757) $ (573) $ (25,550) $ (366) $ (25,757) $ (573) Kent $ (379,428) $ (412,123) $ (32,695) $ (412,123) $ (32,695) $ (408,597) $ (29,169) $ (391,148) $ (11,720) $ (391,148) $ (11,720) $ (387,709) $ (8,281) $ (378,786) $ 642 $ (382,226) $ (2,798) $ (378,786) $ 642 Maple Valley $ (58,686) $ (63,628) $ (4,943) $ (63,628) $ (4,943) $ (62,963) $ (4,277) $ (60,770) $ (2,085) $ (60,770) $ (2,085) $ (60,121) $ (1,435) $ (59,227) $ (542) $ (59,877) $ (1,191) $ (59,227) $ (542) SeaTac $ (149,011) $ (156,935) $ (7,924) $ (156,935) $ (7,924) $ (158,082) $ (9,070) $ (151,056) $ (2,044) $ (151,056) $ (2,044) $ (152,174) $ (3,163) $ (149,822) $ (810) $ (148,703) $ 308 $ (149,822) $ (810) Tukwila $ (104,077) $ (109,752) $ (5,676) $ (109,752) $ (5,676) $ (110,464) $ (6,388) $ (105,587) $ (1,510) $ (105,587) $ (1,510) $ (106,282) $ (2,205) $ (104,585) $ (509) $ (103,891) $ 186 $ (104,585) $ (509) District 500 $ (774,862) $ (835,006) $ (60,143) $ (835,006) $ (60,143) $ (833,205) $ (58,343) $ (795,482) $ (20,620) $ (795,482) $ (1,117,162) $ (932,796) $ (20,620) $ (793,726) $ (18,863) $ (777,835) $ (2,973) $ (779,592) $ (4,729) $ (777,835) $ (2,973) Total all Cities $ (978,102) $ (1,183,253) $ (191,692) $ (1,181,472) $ (189,910) $ (1,185,116) $ (193,554) $ (1,118,900) $ (127,339) $ (125,601) $ (1,120,717) $ (129,155) $ (1,099,230) $ (107,668) $ (1,095,676) $ (104,114) $ (1,099,230) $ (107,668) Unincorp. King County $ (883,717) $ (961,705) $ (77,988) $ (963,486) $ (79,769) $ (959,843) $ (76,125) $ (931,058) $ (47,341)_ $ (49,079) $ (929,241) $ (45,524) $ (919,528) $ (35,811) $ (923,083) $ (39,365) $ (919,528) $ (35,811) Total $ (1,861,819) $ (2,144,958) $ (269,679) $ (2,144,958) $ (269,679) $ (2,144,958) $ (269,679) $ (2,049,958) $ (174,679) $ (2,049,958) $ (174,679) $ (2,049,958) $ (174,679) $ (2,018,758) $ (143,479) $ (2,018,758) $ (143,479) $ (2,018,758) $ (143,479) Notes: Costs allocated represent the Net Final Cost Allocation All scenarios with Kirkland out include non -labor expenditure reductions ($15,191) and Revenue reductions ($14,000) Status Quo = 3 Districts, no change to disticts 420 = 2 Districts - (District 200 and 220 combined) 920 = 1 District - All three districts (200, 220, and 500) combined for field cost allocation Staff Reduction - This scenario reduces one Animal Control Officer from the field, and shifts Animal Care Technician support from the shelter for lower priority calls in the field. Pet License Revenue assumes 2015 Actual or the period August 2015 -July 2016, whichever is most favorable. Licensing Support is currently assumed at $0.00. Regional Animal Services of King County Seprne,r 30, 2016 1 08 IA King County Records and Licensing Services Department of Executive Services Attachment H Regional Animal Services of King County (RASKC) Joint City - County Collaboration Committee 2018 -2022 Inter -local Agreement The County has been in discussion with cities for several months now on terms for a new successor animal services agreement. The City- County workgroup has reached a consensus regional recommendation on a proposed 5 year agreement, which would run from January 2018 through the end of 2022. The terms of this proposal are presented in the Agreement in Principle documents provided to cities on September 1, 2016. Under the cost allocation model, each jurisdiction's costs will depend upon the specific set of cities participating. For this reason, we are requesting an initial non - binding statement of intent from each city as to whether you are preliminarily interested in signing up for the new animal services ILA, beginning January 1, 2018, under the terms proposed in the attached Agreement in Principle. To accomplish this, we are asking for an email from you by close of business December 30, 2016 indicating which option below best represents your city's position at this time — again, this is non - binding. Our next step is to prepare final draft contract language and cost estimates (to be circulated in January, 2017). The more accurate information we can get from you now, the more accurate that next set of cost estimates will be. Please confirm your response by completing the information below – No later than December 31 2016. E -mail response is fine; e-mail to Norm Alberg; norm.alberg@kingcountv.go v Diane Carlson; Diane .carlsonrrr�kingcountv.gov City of Initial Non - Binding Statement of Intent with Respect to entering into an Interlocal Agreement with King County Regional Animal Services, beginning January 1, 2018, based on the Agreement in Principle dated September 1, 2016. (Please indicate your City's non - binding intent by selecting one of the two choices below and deleting /striking out the option not selected): Please continue to include my City in the cost allocation model for purposes of developing final draft contract language and cost estimates. Or It is extremely unlikely that my City will participate in the new Interlocal agreement. Please remove my City from the cost allocation model for purposes of developing final draft contract language and cost estimates. Name/Title: Date: Additional questions /comments /suggestions: If you have any questions, please email or call either of us. Norm Alberg: (206- 263 -2913) norm.alberg@kingcountv.gov Diane Carlson: (206 263 - 9631) Dia.ne.carlsotnr?kingeounty.gov September 1, 2016 DRAFT 109