HomeMy WebLinkAbout2016-11-08 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE
Meeting Minutes
Citv Council Finance and Safetv Committee
November 8, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Peggy McCarthy, Stephanie Brown, Gail Labanara, Vicky Carlsen, Dave
Johnson, Mike Villa, Derek Speck, Jay Wittwer, Laurel Humphrey
CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
A. Capital Purchases: Parks and Recreation Department
Staff is seeking Committee approval to purchase a new treadmill for the Community Center in
the amount of $5,412.49 and a drinking fountain for the spray park in the amount of $5,310.75.
These are considered unbudgeted capital and therefore require committee approval. Chair Seal
noted that 5,000 is a lowthreshold and it would be a good idea to revisit that policy. UNANIMOUS
APPROVAL.
B. Budget Legislation
1) Staff is seeking Council approval of an ordinance to amend the 2015 -2016 Biennial Budget.
Staff provided an overview of the proposed changes, categorized into existing service levels &
plans, revenue - backed, carryovers, and initiatives. The amended budget reflects no drawdown
in general fund balance and departmental expenditures remaining within allotted budget. A
public hearing is scheduled for November 14. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 14, 2016 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION.
2) Staff is seeking Council approval of an ordinance to adopt the 2017 -2018 Biennial Budget. This
is the legislative mechanism to adopt the budget, but the Council still has budget discussion
scheduled for a work session and Committee of the Whole. FORWARD TO NOVEMBER 14, 2016
COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION.
3) Staff is seeking Council approval of a resolution to adopt the 2017 -2022 Capital Improvement
Program. This is the legislative mechanism to adopt the CIP, but the Council still has budget
discussion scheduled for a work session and Committee of the Whole. FORWARD TO NOVEMBER
14, 2016 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION.
Finance and Safety Committee Minutes ........................................................................................ .....................November8, 2016
C. Resolution: Compensation for Non - Represented Employees
Staff is seeking Counci l approval of a resolution that would grant a cost of living increase of 1.80%
to non - represented employees' compensation effective January 1, 2017. The Council has
expressed commitment to reviewing the overall compensation policy as defined in Resolution
1796 and this is anticipated to be undertaken in 2017. Councilmember Kruller noted that
Councilmember McLeod had suggested the Committee consider a proposal that any employee
compensated above market rate be ineligible for an increase. She asked for the market
information to be provided to COW in an effort to determine how many employees would be
impacted for 2017. Councilmembers Seal and Robertson both stated that they were comfortable
with the proposal and that Councilmember McLeod's suggestion should be part of the 2017
policy review. Staff responded that this is not the market study year per the compensation policy
and so current data is not readily available. DIVIDED RECOMMENDATION WITH
COUNCILMEMBERS SEAL AND ROBERTSON IN FAVOR AND COUNCILMEMBER KRULLER
OPPOSED. FORWARD TO NOVEMBER 14, 2016 COMMITTEE OF THE WHOLE.
D. 2016 3rd Quarter Police and Fire Financial Reports
Staff provided the Committee with the 3rd quarter status update on the Police and Fire
Department budgets, per a reporting schedule agreed to in January. Total expenditures for both
departments are below the allocated budget. INFORMATION ONLY.
III. MISCELLANEOUS
Staff informed the Committee that the City has recently received letters of interest for development
of the motel sites from El Centro de la Raza and HealthPoint. These organizations are both planning
to seek state funding in the 2017 -2018 biennium and commitment from the City could help secure
that. Staff is proposing that Council approve a developer selection process that would include
solicitation of other letters of interest with a due date of December 5, and discussion of options by
the Committee of the Whole with possible selection to occur on December 12. Staff intends to
request approval of the selection process from the Community Affairs and Parks Committee as well
as the Committee of the Whole. UNANIMOUS COMMITTEE APPROVAL.
Adjourned at 6:43 p.m.
Next meeting: Tuesday, November 22, 2016
Committee ChairApproval
Minutes by LH