HomeMy WebLinkAbout2016-11-22 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE
Meeting Minutes
Citv Council Finance and Safetv Committee
November 22, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Joe Duffie, Kate Kruller (Absent: Dennis Robertson)
Staff: David Cline, Brandon Miles, Rachel Bianchi, Vicky Carlsen, Laurel Humphrey
CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
A. Contract: Federal Government Affairs Services
Staff is seeking approval of a contract with Summit Strategies for a term ending December 31,
2018 for the continued provision of federal representation and legislative services. The 2017 -2018
fee will remain unchanged at a monthly flat rate of $6,375 and annual expenses of $3,500, not to
exceed $80,000 per year. UNANIMOUS APPROVAL. FORWARD TO DECEMBERS, 2016 REGULAR
CONSENTAGENDA.
B. Contract: Day Marketing Campaign
Staff is seeking Council approval of a consultant agreement with Total Destination Management
in an amount not to exceed $105,075.00 for branding and marketing services for the City's day
marketing campaign for the Southcenter District. The application for lodging tax funding in the
amount of $90,000 was approved by Council in June. Bill Baker with Total Destination Marketing
was selected due to his extensive experience with cities and his industry reputation. The balance
of $15,075 not covered by lodging tax is available from 2016 budgets in Communications and
Economic Development. UNANIMOUS APPROVAL. FORWARD TO DECEMBERS, 2016 REGULAR
CONSENTAGENDA.
C. Contract: City Attorney Services
Staff is seeking approval of a contract with Kenyon Disend, LLC for continued City Attorney
services during the 2017 -2018 biennium. The proposed contract includes a flat monthly rate of
$45,083 for 2017 and $46,436 for 2018. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 5,
2016 REGULAR CONSENT AGENDA.
Finance and Safety Committee Minutes ....................................................................................... ....................November22, 2016
D. Contract: Public Defender Services
Staff is seeking approval of a contract with Kirshenbaum & Goss, Inc. P.S. for continued public
defender services during the 2017 -2018 biennium. The proposed rate is unchanged at $32,600
per month. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 5, 2016 REGULAR CONSENT
AGENDA.
E. Lease Agreement: Alliance One
Staff is seeking approval of a lease agreement with Alliance One Management Receivables in the
amount of $900.00 per month, which is a 3.33 increase from the previous rent. Alliance One
provides collection services for court fines and fees and manages long -term payment plans for
customers. Councilmember Kruller noted that there has been a recent leadership change with
Alliance One. The Committee requested the item move forward to the December 5 Regular
Meeting with the request that the Court Administrator address the Council with any concerns.
UNANIMOUS APPROVAL. FORWARD TO DECEMBERS, 2016 REGULAR MEETING.
F. Statement of Intent: Regional Animal Services of King County
Staff is seeking Council approval of a non - binding Statement of Intent to enter into an interlocal
agreement with Regional Animal Services of King County ( RASKC) beginning January 1, 2018. The
City's 2012 contract with RASKC included a two -year extension which was approved by the
Council last year and expires on December 31, 2017. The existing contract is currently under
review by representatives of each of the member cities and by King County, and proposed
changes are summarized in the memo. The Cost allocation method of 80% service usage and
20% population will remain the same. Next steps will include County approval of a draft contract
and Council review of the proposal by June 1, 2017. UNANIMOUS APPROVAL. FORWARD TO
DECEMBER 5, 2016 REGULAR CONSENT AGENDA.
G. 2016 3rd Quarter Financial Report
Staff presented the Committee with the City's 2016 3rd Quarter Financial Report which captures
the general state of financial affairs and highlights significant items and trends. For the period
ending September 30, 2016, revenues are above allocated budget by $1.83 million and
expenditures are below budget by $1.39 million. INFORMATION ONLY.
III. MISCELLANEOUS
Adjourned at 5:52 p.m.
Next meeting: Tuesday, December 6, 2016
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Minutes by LH