HomeMy WebLinkAboutFS 2016-12-06 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Safety
Committee
O Verna Seal, Chair
O Dennis Robertson
O Kate Kruller
AGENDA
Distribution:
Recommended Action
V. Seal
C. O'Flaherty
D. Robertson
R. Turpin
K. Kruller
L. Humphrey
K. Hougardy
R. Bianchi
T. McLeod
B. Giberson
Mayor Ekberg
L. Richardson
D. Cline
V. Carlsen
P. McCarthy
M. Villa
TUESDAY, DECEMBER 6, 2016 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(formerly known as CR #3) at east entrance of City Hall
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. A resolution adopting a legislative agenda for 2017.
a. Forward to 12/12 C.O.W.
Pg.i
Rachel Bianchi, Communications and Government
and Special Mtg.
Relations Manager
b. An agreement for the Public Safety Plan.
b. Forward to 12/12 C.O.W.
Pg.9
Bob Giberson, Public Works Director
and Special Mtg.
c. Grant funding for a Disposition Research Specialist
c. Forward to 12/12
Pg.27
position in the Police Department.
Consent Agenda.
Leon Richardson, Police Records Manager
d. 2016 2nd Quarter Investment Report.
d. Information only.
Pg.55
Vicky Carlsen, Deputy Finance Director
e. 2016 3rd Quarter sales tax report.
e. Information only.
Pg.63
Vicky Carlsen, Deputy Finance Director
f. 2016 3rd Quarter Police Department Report.
f. Information only.
Pg. 71
Mike Villa, Police Chief
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: January 2017
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance.
City of Tukwila
Allan Ekberg, Mayor
TO: Finance and Safety Committee
Community Affairs and Parks Committee
FROM: Rachel Bianchi, Communications and Government Relations Manager
CC: Mayor Ekberg
RE: 2017 Legislative Agenda
DATE: October 27, 2016
ISSUE
Each year the City develops a legislative agenda for the upcoming session. The Council is
being asked to approve the agenda for 2017.
BACKGROUND
Staff reviewed legislative agendas from a variety of organizations, including the Association of
Washington Cities, as well as the 2017/2018 adopted priorities to ensure alignment with the
draft agenda attached. The draft agenda was shared with Dr. Nancy Coogan and Director Dave
Larson at the Tukwila School District to ensure alignment, particularly around education issues.
In addition, staff wanted the opportunity to inform you that the Communications Division will be
contracting with Jennifer Ziegler to represent the City in Olympia in the coming session. Ms.
Ziegler comes highly recommended and has a very strong background in transportation and
other issues. While the contract is below the mayor's signing authority, staff wanted to ensure
Councilmembers are well informed. An opportunity for the Council to meet Ms. Ziegler will be
developed in December.
RECOMMENDATION
Staff requests Committee provide feedback on the draft legislative agenda, including requested
edits, and then forward to the Committee of the Whole and Special Meeting to follow on
December 12, 2016.
ATTACHMENTS
Draft Resolution adopting a 2017 Legislative Agenda
Resume of Jennifer Ziegler
DRA�+T
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING A LEGISLATIVE AGENDA FOR USE
DURING THE 2017 WASHINGTON STATE LEGISLATIVE SESSION.
WHEREAS, the City Council has agreed to pursue certain legislative issues for 2017;
and
WHEREAS, the City Council recognizes this agenda is not all encompassing, in that
certain additional items may arise during the legislative session that require support or
opposition; and
WHEREAS, a legislative agenda outlines the priority issues that elected officials may
discuss when speaking to members of the Washington State Legislature; and
WHEREAS, the City Council agreed to these priorities at the Special City Council
Meeting on December 12, 2016;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council has identified priorities for the 2017 Washington State
Legislative Session that provide a framework for advocacy on behalf of the community.
The City of Tukwila 2017 Legislative Agenda is hereby incorporated by reference as
Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Special Meeting thereof this day of 12016.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
I
Joe Duffie, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
Attachment A: City of Tukwila 2017 Legislative Agenda
w:\word Processing\Resolutions\Legislative Agenda for 2017 11-22-16
RB:bjs
Page 1 of 1
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El
City of Tukwila 2017 Legislative Agenda
Transportation & Infrastructure
• Join the US DOT, Freight Mobility Strategic Investment Board, the City of Tukwila and other
partners to fund the Strander Extension project to increase freight mobility and remove
55,000 vehicles a day from 1-405, 167 and other nearby roadways.
• Create stable, reliable infrastructure assistance funding for cities to assist in repairing
roads, bridges and other public infrastructure that support economic development.
Housing & Human Services
• Provide future stable funding for homelessness by eliminating the sunset and increasing the
document recording fee.
• Create new local options to generate revenue for housing and human services and for capital
construction of affordable housing. the health
• We strongly encourage the state to adequately fund human services programs for
of the safety net.
Shared Revenue
• The State must continue its role as a partner with cities.
• Maintaining existing programs such as Streamlined Sales Tax Mitigation Payments, which
provides Tukwila over $1.1 million annually, is part of this partnership.
• In addition, the state must retain the local share of liquor taxes to allow jurisdictions to
address impacts, such as public safety, of privatized liquor in our cities.
Revenue Reform
• Allow cities the authority and flexibility to address the fact that growth in the cost of services
continue to outstrip revenues.
• The state should amend the law that limits annual property tax growth to 1 percent and work
with cities to authorize additional funding flexibility and opportunities at the local level.
Public Records
• Provide cities with additional tools to address public disclosure requests that are
voluminous, overly broad, commercially- driven or retaliatory in nature.
• The City of Tukwila is committed to — and has a long history of — making public documents as
accessible as possible; however, many of the more onerous public disclosure requests require
an inappropriate use of tax payer dollars, particularly when subsidizing requests tied to
commercial or personal gain.
Education
• Implement needs based funding for allocation of social emotional student support resources
and expand funding for learning opportunities for summer school students.
• Increase funding for homeless students and secondary ELL students.
• Incorporate early learning for low income students as a part of Basic Education.
Law Enforcement
• Increase funding for law enforcement training to ensure that all police officers have access to
key resources that save lives.
A
Jennifer Hanlon Ziegler
1127 Arcadia Street NW Olympia, WA 98502 • (360) 790 -6089
Employment
OWNER JANUARY 2013- CURRENT
Jennifer Ziegler Public Affairs Consulting
Provide public affairs services in legislative advocacy, government relations and strategic
communications. Clients include HNTB Corporation, Patrick Dunn and Associates, the Small
and Mid -Size Transit Alliance, Washington State Association of Counties, the Washington State
Patrol Captains and Lieutenants, Woodland Park Zoo, and the Cities of Burien, Cheney and
Edmonds.
EXECUTIVE POLICY ADVISOR AND LEGISLATIVE DIRECTOR 2006 -2009 AND 2011 -2013
Governor Gregoire's Executive Policy Office
Advised Governor Gregoire on transportation issues, including the replacement of the Alaskan
Way Viaduct, the State Route 520 bridge project and transportation funding options. Developed
partnerships with stakeholders on behalf of the Governor's office. Staffed the Governor's
Connecting Washington task force regarding transportation funding. Participated in the
development of the Governor's budget proposals, managed the Governor's outreach staff and
provided advice to the Governor on legislative strategy.
DIRECTOR OF GOVERNMENT RELATIONS AND COMMUNICATIONS 2009 -2011
Toll Division, Washington State Department of Transportation
Drafted legislation and coordinated advocacy efforts for bills providing for the implementation
of tolling on SR 520 and authorizing express toll lanes on I -405. Developed communications
plans and supervised marketing efforts related to tolling on the Tacoma Narrows Bridge, SR 167
High Occupancy Toll Lanes and SR 520.
DIRECTOR OF GOVERNMENT RELATIONS
2005 -2006
Washington State Department of Transportation
Developed and implemented the legislative agenda for the Washington State Department of
Transportation (WSDOT) on a range of issues including apprenticeship participation on
transportation projects and vessel procurement for the state ferry system. Coordinated the
7
legislative activities of WSDOT, which included tracking legislation pertaining to multiple topics
and providing the Legislature with an integrated response to issues from WSDOT programs.
EXECUTIVE DIRECTOR
Washington State Transportation Commission
2003 -2005
Advised Transportation Commissioners on transportation policy issues, including transportation
revenue, state and regional governance issues and the movement of freight in Washington.
Coordinated the Transportation Commission's rule - making activities.
STAFF COUNSEL
Senate Committee Services
10 11
Advised Senators on legal issues regarding the state transportation budget and drafted
transportation budget legislation. Presented legislation at Committee hearings. Supervised legal
and policy staff working for the Commerce and Trade Committee.
Education
JURIS DOCTOR
Seattle University School of Law
BACHELOR OF SCIENCE IN POLITICAL SCIENCE
Emporia State University
Memberships and Related Activities
Member, Washington State Bar Association
Board Member, Washington Highway Users Federation
Vice President, Olympia School District Education Foundation Board
Member, Association of Washington Business
Board Member, WSDOT Memorial Foundation
Ziegler Resume
1993 -1996
Tacoma, WA
1989 -1993
Emporia, KS
Tukwila
Attan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
TO: Mayor Ekberg
FROM: Bob Giberson, Public Works Director
DATE: October 5, 2016
SUBJECT: Public Safety Plan
Project Management Services
Consultant Selection and Agreement for Project Management Services
ISSUE
Approve Shiels Obletz Johnsen (SOJ) to perform Phase 1 Project Management Services for the
Public Safety Plan.
_ . rT:7�11P► f�7
On August 18 and 25, 2016 the City advertised a Request for Proposals for Project Management
(PM) Services on the Public Safety Plan projects. Two proposals were received and both firms
were interviewed.
ANALYSIS
As shown on attached evaluation matrix, based on experience and qualifications, SOJ ranked
higher than Hill International after thoroughly reviewing proposals and conducting interviews. Hill
International also has a lot of experience in large public facility projects. SOJ is exceptionally
knowledgeable and experienced with large public facility projects and alternative project delivery
methods such as GC /CM (General Contractor /Construction Manager). SOJ has provided similar
PM services for numerous large local projects including: Burien Town Square, ShoWare Event
Center, SCORE Jail, Seattle City Hall and Seattle Police Headquarters.
FISCAL IMPACT
The Public Safety Bond projects and cost model include all estimated amounts for architectural,
engineering and project management fees, as presented to the Finance and Safety Committee.
The recommended and negotiated contract amount with SOJ is within the overall Public Safety
Plan project budgets.
RECOMMENDATION
Approve the agreement for $2,694,716 with Shiels Obletz Johnsen for Project Management
Services for the Public Safety Plan projects.
Attachments: Consultant Selection Matrix
Consultant Agreement with Exhibits A, B & C
wApw eng \projects \a - bg projects \public safety plan \rfp and evaluation \info memo consultant selection and contract - soj.docx
9
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City of Tukwila Contract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONSULTANT AGREEMENT FOR
PROJECT MANAGEMENT SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City ", and Shiels Obletz Johnsen (SOJ), hereinafter referred to as "the Consultant ",
in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project DesiLFnation. The Consultant is retained by the City to perform Property
Management services in connection with the project titled Public Safety Plan.
2. Scone of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending March 31, 2021, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than March 31, 2021, unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" and "C" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $2,694,716 without express written modification of the Agreement
signed by the City.
B. The Consultant may submit invoices to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
invoices will be checked by the City and, upon approval thereof, payment shall be made
within thirty (30) days to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
11
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement. The City shall
defend, indemnify and hold the City, its officers, officials, employees harmless from any and
all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting
from the acts, errors or omissions of the City in performance of this Agreement, except for
injuries and damages caused by the negligence of the Consultant.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
CA revised : 1 -2013
12
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
Page 2
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self - insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as required
by this section shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised : 1 -2013
Page 3
13
10. Covenant A14ainst ContinlZent Fees. The Consultant warrants that lie has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant. In the event of Termination, City shall pay
Consultant for work completed by the Consultant up to the date of Termination.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The provisions
of this Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
CA revised : 1 -2013
14
AMA- A
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Ken Johnsen
Shiels Obletz Johnsen, Inc.
800 5"' Avenue, Suite 4130
Seattle, WA 98104
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this day of
CITY OF TUKWILA
Mayor, Allan Ekberg
Attest/Authenticated:
City Clerk, Christy O'Flaherty
CA revised : 1 -2013
20
CONSULTANT
By:
Printed Name:
Title:
Approved as to Form:
Office of the City Attorney
Page 5
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PUBLIC SAFETY PLAN - PROJECT MGMT RFP
Consultant Selection Matrix (Internal Selection, No Interviews)
points
possible
SHIELS OBLETZ JOHNSON
HILL INTERNATIONAL
Qualifications, expertise and experience of project management staff
30
30
25
Project understanding and approach
20
20
15
Experience with siting selection and land acquisition process
20
15
15
Experience working with community engagement efforts, citizen oversight groups and City Council reportin:
15
10
10
Knowledge of BUILDING DESIGN AND PERMITTING
10
10
10
Compliance with RFP Requirements
5
5
5
SUBTOTAL
100
90
80
Interview
100
90
90
TOTAL
200
180
170
For each category, highest score is listed (with the lowest or worst score at 0)
Consultant with the highest score is ranked the best.
Selection Date: Monday September 26, 2016
Selected Consultant: Shiels Obletz Johnsen, Inc.
Selection Justification: This firm ranked highest for experience and qualifications, per RCW.
iu:
SHIELS OBLETZ JOHNSEN, INC.
SCOPE OF SERVICES:
Project Management
City of Tukwila
Public Safety Plan
Under the direction of the City's Public Works Director, perform the following scope of services:
1. Organize and attend project management meetings
• Executive Owner Group
• Three Project Management Groups
• Quarterly status reports to Council
2. Establish and maintain a project management plan. Plan to include:
2.1. Project Organization
• Roles /Responsibilities /Contacts for Staff/ consultants, work groups and committees
• Communication Protocols
• Overall community engagement strategy
• Document control
2.2. Project Schedule
• Overall target project schedule for program and projects
• Key project milestones including:
• Selection of design team(s)
• Selection property acquisition team(s)
• Permitting requirements and milestones
• Siting Decisions
• Land acquisitions
• Design
• Construction
• Move in
• Schedule Management
2.3. Project Budget
• Budgets for overall program and individual projects
• Process for budget management
• Process for tracking project budgets
3. Develop strategy for selection of design team(s) and acquisition and other consultants
4. Assist with tracking and reporting project budgets
19
5. Develop and assist with RFPs and selections of design team and land acquisition consultants,
construction managers including qualifications and interviews.
6. Develop strategy for selection of contractors for projects
• Assist in determining best method for controlling pro projects including GCCM,
Design /Bid /Build, 63 -20 and low bid options
• Assist in contractor selection process including steps to secure State approval
for GCCM and /or Design /Bid /Build.
7. Develop and maintain document control solutions
8. Oversee land acquisition consultants and siting selection process through City Council
• 8.1 Coordinate and communicate with Public Safety Plan Financial Oversight
Committee (refer to City Ordinance No. 2509)
• 8.2 Assist in public outreach and communications
9. Oversee and advise design team process for all building projects
10. Assure all required permits are obtained for all building projects
11. During Construction, advise City regarding:
• Status of schedule and budget
• Quarterly report for City Council
• Issues affecting schedule, budget and quality
12. Provide additional construction management services as requested by the City
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Exhibit B
City of Tukwila
Public Safety Plan
Project Management Services
Consultant - Shiels Obletz Johnsen (SOJ)
SOJ will perform services on a time and materials basis. SOJ's team will bill for hours spent
working on the project. Hourly rates for team members are listed below. Any direct costs such as
travel, will be billed at cost.
Exhibit C outlines a project schedule for SOJ services on the Public Safety Plan. Monthly hourly
estimates are shown. It is important to note that these monthly estimates will actually differ
month to month. As shown in Exhibit C, we are proposing a 29 month (December 2016 — April 2019)
first phase for SOJ services that completes site selection and design phases for all projects.
Construction Management (CM) services are also shown for Fire Station 51 and Justice Center projects
through April of 2019. The City and SOJ will address potential additional CM services from SOJ for the
other 3 projects in mid -2018.
Project Team hourly billing rates:
Ken Johnsen; Principal $270.00
Justine Kim; Sr. Project Management $200.00
Ethan Bernau, Project Manager $165.00
DJ Baxter, Sr. Project Manager Land and Acquisition $200.00
*Carrie Holmes; Deputy Project Manager $150.00
*Adam Strutynski; Budget /Schedule Specialist $140.00
* = Sub - consultant billed under SOJ contract
Hourly rates escalated 3% January 1 of each year.
A monthly estimate is also shown for Enviroissues to provide public outreach and communication services
for Phase I- Site selection and Pre- design.
As shown on Exhibit B, the Phase I Not -To- Exceed budget for SOJ services is $1,843,407.
This budget is based upon the assumption that one A/E firm and one contractor are chosen to design and
build all three fire stations. If this does not happen, additional budget will be required.
The budget also assumes that the City and SOJ will work together to make efficient use of project team
meetings.
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22
24,000 I
1,654,407 I
1,843,407.:1
11/29/2016
Tukwila Public Safety Program - SOJ Hourly Estimates PHASE I: December 2016 - April 2019
TOTAL PROJECT VALUE (YOE$):
$82.5M
EXHIBIT C
- Justice Center
- Fire Station 51
- Fire Station 52
- Fire Station 54
- City Shops
Ken Johnsen: Est. Hours
Billing Rate: $270 /hour
LL
rn
O
0
LL
rn
O
0
LL
SubTotal Est Hours
(thru Apr 2019)
SUBTOTAL FOR
PROJECT
(thru Apr 2019)
start
start
start
start
start
20
Design Phase (ncl. Reviews / Approvals & VE)
Design Phase (incl. Reviews / Approvals & VE) Construction Phase
Construction Phase
20 20 24 24 24 24 24 24
24
24
24 24
300 12 12 12 12
Desgn Phase (in I. Reviews / Approvals & VE)
Design Phase (in I. Reviews / Approvals & VE)
Desgn Phase (in I. Reviews / Approvals & VE)
12 12 12 12 12 12 12 12 144 8 8
8 8 32
476
130.213
Justine Kim: Est. Hours
Billing Rate: $200 /hour
40
40
60
60 80
80
80 100
100
100
100
100
100
1,040
110
110
110 110
110
110
110
110
110
110
110
110
1,320
10
110
110
110
440
2,800
573.279
Cariie Holmes: Est. Hours
Billing Rate: $150 /hour
30
60
60
60 60
60
60 60
80
80
80
80
80
850
80
80
80 80
110
110
110
110
110
110
110
110
1,200 110
110
110
110
440
2,490
382.919
DJ: Est. Hours
Billing Rate: $ 200 /hour
40
60
60
60 60
60
60 60
60
60
60
60
60
760
40
40
40 40
40
40
240
1,000
201.440
Ethan Bernau
Billing Rate: $165 /hour
0
0 0
0 0
0
40
40
60
60
200
80
80
80 80
80
80
80
80
80
80
80
100
980
00
100
100
100
400
1,580
269.570
Adam Strutynski Est. Hours
Billing Rate: $135 /hour
20 20 30 30 30 16 16 16 16 16 16 16 16
258 16 16 16 16 16 16 16 16 16 16 16 16
Reimbursable Expenses
Equivalent FTE: 0.81 131 131 144 135 135 148 1.6 1.85 1.85 1.98 1.98
192 20 20 20 20
80
530
72.985
2.04 2.04 2.04 2.04 223 223 1.98 1.98 1.98 1.98 1.98 2.1 2.13 2.13 2.13 2.13
1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 500 500 500 500 500 500
8,876 $ 1,630,407
500 500 500 500 Reimburseables
SOJ TOTAL Dec 2016 - Apr 2019
Is
Is
Erin Tam /Dennis Sandstrom: Est. Hours
billing Rate: $150 /hour
60
60
60
60
60
60
60
60
60
60
60
60
60
780
40
40
40
40
40
40
40
40
40
40
40
40
480
Enviroissues Total
Dec2016- Jun2017
1260 $
89,000
PHASE I TOTAL SOJ + ENVIROISSUES
Page 1 of 2
N
5,300 I
29,300 I
2,505,71.6 I
2,694,71.6.1
EXHIBIT C
PHASE II: May 2019 - March 2021
1.69 1.56 1.44 1.44 1.56 1.44 1.38 1.38
250 250 250 250 250 250 250 250
1.375 1.4 1.4 1.4 1.4 1.4 as 0.9 0.8 0.8 as 0.5
as as as 0 0 0 0 0
250 250 250 250 250 250 250 250 250 250 250 250 100 100 100
Reimurseables
SOJ TOTAL Dec 2016 - Apr 2019
Is
Is
851,309
% SOJ Fee of Total Project Budget
% Fee of MACC
Ave Monthly FTE
Reimurseables
SOJ
3.00%
4.47%
1.52
Is
Enciroissuesl $ 189,000.
GRAND TOTAL SOJ + ENVIROISSUES
Page 2 oft
Rates
i
'
O
noNI
'Dec
subtotal hours
May -Dec, 2019
i
I4pr
i
I4ug
dal
O
noN1
'Dec
subtotal hours
2020
ls1
i
I4pr
2
D
kug
subtotal hours
2021
SubTotal Est Hours
(2019 -2021)
SUBTOTAL FOR
PROJECT
(2019 -2021)
Total Est Hours
TOTAL FOR
PROJECT
Construction Phase
Move- rnfClose}
post occupancy
Const oVeaNCio post occupancy
Con truction Phase
ve- jn /Cto
post occ
Con truction Phase
ve- n/Ci° .
post occ
Construction Phase
lave- 1
pos occupancy
8
8
8
8
6
6
6
6
56
6
6
6
6
6
6
6
6
6
6
6
6
72
8
8
8
24
162
$ 44.577
628
$ 174.789
860
4,620
5 966.344
110
110
110
110
110
110
100
100
100
100
100
100
100
100
60
60
40
40
20
20
840
40
40
40
120
1,820
5 393065
80
2,570
5 395.650
40
20
0
0
20
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
80
5 12.731
0
1,000
0 201.440
0
0
0$
800
3,420
5 597.770
100
100
100
100
100
100
100
100
100
100
100
100
100
100
60
60
60
60
40
40
920
40
40
40
120
1,840
5 328200
160
990
5 140.422
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
240
20
20
20
60
460
$ 67.436
4,352
13,228
$ 846,009
$ 2,476,416
1.69 1.56 1.44 1.44 1.56 1.44 1.38 1.38
250 250 250 250 250 250 250 250
1.375 1.4 1.4 1.4 1.4 1.4 as 0.9 0.8 0.8 as 0.5
as as as 0 0 0 0 0
250 250 250 250 250 250 250 250 250 250 250 250 100 100 100
Reimurseables
SOJ TOTAL Dec 2016 - Apr 2019
Is
Is
851,309
% SOJ Fee of Total Project Budget
% Fee of MACC
Ave Monthly FTE
Reimurseables
SOJ
3.00%
4.47%
1.52
Is
Enciroissuesl $ 189,000.
GRAND TOTAL SOJ + ENVIROISSUES
Page 2 oft
Rates
26
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO:
Finance and Safety
FROM:
Mike Villa, Chief of Police
BY:
Leon Richardson, Senior Manager
CC:
Mayor Ekberg
DATE:
30 November 2016
SUBJECT:
Disposition Research Specialist (Grant funded position)
ISSUE
There are multiple records that need to be updated due to processing errors which are
resulting in Criminal History not reflecting accurately for some people.
BACKGROUND
Tukwila began using a new correctional facility, SCORE in 2011. The SCORE facility is
having issues placing the Tukwila case number in their system when booking people.
This causes criminal history checks to not always show complete information. We have
identified a significant amount of records that need to be researched and corrected.
ANALYSIS
To continue with the current incoming workload and to maintain the current level of
service to the community and other agencies the Tukwila Police Records Unit needs to
add one temporary FTE who will be assigned to research and correct SCORE booking
information.
FINANCIAL IMPACT
The Tukwila Police Department was awarded a grant in the amount of $56,475 with a 10%
match of $5,647. Federal Reimbursement (90%) $50,827.50. This reimbursement is at the
discretion of the agency in that it can be Monthly, Quarterly or one lump sum at the end of the
FY.
RECOMMENDATION
Please forward to the consent agenda on 12 December 2016, and approve 1 temporary FTE for
2017.
ATTACHMENTS
Washington State Patrol Interagency agreement
Washington State Patrol Annual Compliance Report (march 2016)
Washington State Patrol Annual Compliance Report (march 2015)
27
W.
VVSP Interagency Agreement — NCH|PSubreopient
11/20/15
Page 1of9
WSP Contract No.
WASHINGTON STATE PATROL
K1 2324
INTERAGENCY AGREEMENT
CFDA No.
National Criminal History Improvement Program
(NCHIP) Grant Fiscal Year 2016
16.554 - National Criminal History Improvement
This Agreement is between the State of Washington, Washington State Patrol and the Public Agency
identified below, and is issued pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW.
PUBLIC AGENCY NAME
Statewide Vendor Registration Number
CITY OF TUKWILA POLICE DEPARTMENT
I SWV0018023-05
Public Agency Location Address
Public Agency Mailing Address (if different from location address)
6200 Southcenter Blvd, Tukwila, WA 98188
Public Agency Contact Name
Public Agency Data Universal Numbering System (DUNS)
unique identifier
Mr. Leon Richardson, Records Manager
Public Agency Contact Telephone
Public Agency Contact E-mail Address
206-431-1808
I.richardson@tukwilaWA.gov
WSP Contact Information
WSP Project Manager Name and Title
WSP Project Manager Address
WSP Criminal Records Division
Ms. Deborah Collinsworth
3000 Pacific Avenue, SE Ste 204
Olympia, WA 98504-2633
Telephone
Fax
E-mail Address
(360) 534-2102
(360) 534-207
Deborah. Col I insworth @±Lap.wa._qov
WSP Administrative Contact Name and Title
WSP Administrative Contact Address
Mr. Simon Tee
WSP Budget and Fiscal Services
Grants and Contracts Manaqer
PO Box 42602, Olympia WA 98504-2602
Telephone
Fax
E-mail Address
(360) 596-4052
(360) 596-4078
Simon.Tee@wsp.wa. ov
Federal Assistance Information
Is the Public Agency a subrecipient of federal assistance for the purposes of
Federal Grant Award Number
this agreement? Yes E] No
2016-RU-BX-KO25
Federal Agency
Federal Grant Award Date
US Department of Justice, Office of Justice Programs,
Bureau of Justice Statistics
August 26, 2016
Is this agreement funded by a federal award for research and development?
Federal Award to WSP
El Yes M No 1
$569,1999
Agreement Start Date Agreement End Date Maximum Agreement Amount
October 1, 2016 September 30, 2017 $56,475 (includes 10% Match)
This Agreement, including the attached Terms and Conditions and any other documents incorporated by reference, contains all of the
terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or bind the parties. The parties signing below warrant that they have read
and understand this Agreement and have the authority to enter into this Agreement.
FOR THE WASHINGTON STATE PATROL:
FOR THE PUBLIC AGENCY:
WSP Signature Date
Public Agency Signature Date
Printed Name and Title
Name and Title
John R. Batiste, Chief
VVSP Interagency Agreement — NCH|PSubreopient
11/20/15
Page 1of9
WSP INTERAGENCY AGREEMENT (Continued)
1. Definitions.
"Agreement" means this Interagency Agreement, including all documents attached or
incorporated by reference.
"Equipment" means an article of nonexpendable, tangible personal property having a useful life of
more than one year and an acquisition cost which equals the lesser of (a) the capitalization level
established by the governmental unit for financial statement purposes, or (b) $5,000.
"BJS" means the Bureau of Justice Statistics of the Office of Justice Programs (OJP), U.S.
Department of Justice (DOJ), the grantor of National Criminal History Improvement Program
(NCHIP) Grant funds.
"Public Agency" means the entity performing services to this Agreement and includes the Public
Agency's officers, directors, trustees, employees and /or agents unless otherwise stated in this
Agreement. For the purposes of this agreement, the Public Agency shall not be considered an
employee or agent of WSP.
"WSP" means the State of Washington, Washington State Patrol, and its officers, directors,
trustees, employees and /or agents.
2. Statement of Work. The Public Agency shall perform the services as set forth in Exhibit A,
Statement of Work, which is attached hereto and incorporated herein.
3. Special Terms and Conditions. In addition to the terms contained in this Agreement, the Public
Agency shall comply with the terms and conditions contained in Exhibit B, Special Terms and
Conditions, which is attached hereto and incorporated herein.
4. Payment. WSP shall pay the Public Agency an amount not to exceed the Maximum Agreement
Amount specified on Page 1 of this Agreement, minus any matching requirements held by the
Public Agency as specified in this Agreement.
5. Billing Procedure. WSP shall reimburse the Public Agency according to Exhibit A, Statement of
Work, for work performed to the satisfaction of the WSP Project Manager. Compensation for
services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted not more often than monthly to the WSP Project Manager. The invoice must include
the following:
a. description of the work performed
b. activities accomplished
c. progress of the project
d. fees and expenses
f. match amount as well as amount requested for reimbursement
g. for equipment purchases, a copy of the Public Agency's property record which includes the
tag number that is assigned to the equipment
h. for salary and benefits reimbursement, summary report of hours and costs of salaries and
benefits by employees assigned to the project
L reference to WSP's agreement number.
The Public Agency shall submit the final invoice not later than forty -five (45) calendar days from
the Agreement End Date.
6. Agreement Alterations and Amendments. WSP and the Public Agency may mutually amend
this Agreement. Such amendments shall not be binding unless they are in writing and signed by
personnel authorized to bind WSP and the Public Agency.
WSP Interagency Agreement — NCHIP Subrecipient Page 2 of 9
11/20/15
WSP INTERAGENCY AGREEMENT (Continued)
7. Assignment. The work to be provided under this Agreement, and any claim arising thereunder,
is not assignable or delegable by either party in whole or in part, without the express written
consent of the other party.
8. Certification regarding Debarment, Suspension or Ineligibility. If federal funds are the basis
for this Agreement, the Public Agency certifies that neither the Public Agency nor its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this Agreement by any federal department or agency. If requested
by WSP, the Public Agency shall complete and sign a Certification Regarding Debarment,
Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the Public
Agency for this Agreement shall be incorporated into this Agreement by reference. Further, the
Public Agency agrees not to enter into any arrangements or contracts related to this Agreement
with any party that is on the "General Service Administration List of Parties Excluded from
Federal Procurement or Non - procurement Programs" which can be found at www.sam.gov.
9. Compliance with Civil Rights Laws. During the period of performance for this Agreement, both
parties shall comply with all federal and state nondiscrimination laws.
10. Disputes. In the event that a dispute arises under this Agreement, it shall be determined by a
Dispute Board in the following manner: The Chief of WSP shall appoint a member to the Dispute
Board. The Public Agency shall appoint a member to the Dispute Board. The Chief of WSP and
the Public Agency shall jointly appoint a member to the Dispute Board, The Dispute Board shall
evaluate the dispute and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding to all parties to this Agreement.
11. Federal Funding Accountability and Transparency Act. In order to comply with the Federal
Funding Accountability and Transparency Act, the Public Agency shall provide to WSP the
following information:
a. The Public Agency's Data Universal Numbering System (DUNS) unique identifier;
b. The names and total compensation of the five most highly compensated officers of the
Public Agency if the Public Agency in the preceding fiscal year received (i) 80 percent or
more of its annual gross revenues in Federal awards; and (ii) $25,000,000 or more in annual
gross revenues from Federal awards; and (iii) the public does not have access to
information about the compensation of the senior executives of the entity through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986; and
c. Other relevant information specified by the U.S. Office of Management and Budget in
subsequent guidance or regulation.
12. Indemnification. The Public Agency shall be responsible for and shall indemnify and hold WSP
harmless for all claims resulting from the acts or omissions of the Public Agency and its
subcontractors. WSP shall be responsible for and shall indemnify and hold the Public Agency
harmless for all claims resulting from the acts or omissions of WSP and its subcontractors.
13. Independent Capacity. The employees or agents of each party who are engaged in the
performance of this Agreement shall continue to be employees or agents of that party and shall
not be considered for any purpose to be employees or agents of the other party.
14. Inspection; Maintenance of Records. During the term of this Agreement and for one year
following termination or expiration of this Agreement, the Public Agency shall give reasonable
access to the Public Agency's place of business and records to WSP and any other employee or
agent of the State of Washington or the United States of America for the purpose of inspecting
the Public Agency's place of business and its records, and monitoring, auditing and evaluating
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
Page 3 of 9
31
WSP INTERAGENCY AGREEMENT (Continued)
the Public Agency's performance and compliance with applicable laws, regulations, rules and this
Agreement.
During the term of this Agreement and for six years following termination or expiration of this
Agreement, the Public Agency shall maintain records sufficient to document (i) performance of all
acts required by statute, regulation, rule, or this Agreement; (ii) substantiate the Public Agency's
statement of its organization's structure, tax status, capabilities and performance; and (iii)
demonstrate accounting procedures, practices and records which sufficiently and properly
document the Public Agency's invoices to WSP and all expenditures made by the Public Agency
to perform as required by this Agreement.
15. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, or
between its terms and any applicable statute or rule the inconsistency shall be resolved by giving
precedence in the following order to:
Applicable federal and state law, regulations and rules;
This Agreement;
Exhibit A, Statement of Work;
Exhibit B, Special Terms and Conditions
Any other provision of this Agreement; and
Any document incorporated by reference.
16. Personnel. WSP officers performing work under the terms of this Agreement shall be under the
direct command and control of the Chief of WSP or designee, and shall perform duties required
under this Agreement in a manner consistent with WSP policy and regulations, and applicable
federal, state and local laws. The assignment of WSP personnel under this Agreement shall be
at the discretion of the Chief of WSP or designee.
17. Savings. In the event that funds WSP relied upon to establish this Agreement are withdrawn,
reduced or limited, or if additional or modified conditions are placed on such funding, WSP may
immediately terminate this Agreement by providing written notice to the Public Agency. This
termination shall be effective on the date specified in the notice of termination.
18. Severability. If any provision of this Agreement or any provision of any document incorporated
by reference shall be held invalid, such invalidity shall not affect the other provisions of this
Agreement which can be given effect without the invalid provision, if such remainder conforms to
the requirements of applicable law and the fundamental purpose of this Agreement, and to this
end the provisions of this Agreement are declared to be severable.
19. Single Audit Act Compliance. If the Public Agency is a subrecipient and expends $750,000 or
more in federal awards from any and /or all sources in any fiscal year, the Public Agency shall
procure and pay for a single audit or a program- specific audit for that fiscal year. Upon completion
of each audit, the Public Agency shall:
(1) Submit to the WSP contact person the data collection form and reporting package specified
in 2 CFR Part 200, Subpart F, reports required by the program - specific audit guide (if
applicable), and a copy of any management letters issued by the auditor;
(2) Follow -up and develop corrective action for all audit findings; in accordance with 2 CFR Part
200, Subpart F; prepare a Summary Schedule of Prior Audit Findings" reporting the status of
all audit findings included in the prior audit's schedule of findings and questioned costs..
20. Statewide Payee Registration. The Public Agency is required to be registered as a Statewide
Payee prior to submitting a request for payment under this Agreement. The Washington State
Department of Enterprise Services (DES) maintains the Statewide Payee Registration System; to
obtain registration materials go to:
http: / /www des wa gov/ services/ ContractingPurchasina /BusinessNendorPay /Pages /default.aspx.
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
32
Page 4of9
WSP INTERAGENCY AGREEMENT (Continued)
21. Subcontracting. Except as otherwise provided in this Agreement, the Public Agency may
subcontract for any of the services provided under this Agreement with the prior, written approval
of WSP. The Public Agency shall be responsible for the acts and omissions of any subcontractor.
22. Termination. Except as otherwise provided in this Agreement, either party may terminate this
Agreement upon thirty (30) calendar days written notification. If this Agreement is so terminated,
the terminating party shall be liable only for performance in accordance with the terms of this
Agreement for performance rendered prior to the effective date of termination
23. Waiver. A failure by either party to exercise its rights under this Agreement shall not preclude
that party from subsequent exercise of such rights and shall not constitute a waiver of any other
rights under this Agreement unless stated to be such in writing and signed by an authorized
representative of the party and attached to the original Agreement.
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
Page 5of9
33
Exhibit A
STATEMENT OF WORK
1. Introduction. The purpose of this Agreement is to provide National Criminal History Improvement
Program (NCHIP) grant funds for Fiscal Year 2016 to the Public Agency in order to increase the
number of fingerprint submissions sent to and received by the state repository. Any work,
personnel, and /or equipment funded must be for the authorized purposes of the grant in
accordance with Federal statutes, regulations and the terms and conditions stated in the U.S.
Department of Justice announcement OMB No. 1121 -0329 and the grant award. Federal funds
under this award will be used to supplement but not supplant local government funds. This
subaward is not for Research and Development (R &D) purpose.
2. Scope of Work. The Public Agency shall employ one temporary employee to research and correct
SCORE booking information which will increase disposition compliance with WSP and FBI.
3. Project Budget. WSP shall reimburse the Public Agency according to the following budget, a
summary of the budget proposed in the Public Agency application:
Category
Cost
Personnel
$29,120.00
Fringe Benefits
$27,355.00
Total Direct Costs
$56,475.00
Federal Reimbursement (90 %)
$50,827.50
Local Match (10 %)
$5,647.50
Indirect may be charged for total direct costs. As a local government, the Public Agency is required
to prepare and retain its indirect cost proposal on file for review. If applicable, Public Agency shall
use the approved federally recognized indirect cost rate negotiated between the Public Agency and
the Federal Government or, if no such rate exists, either a rate negotiated between the WSP and
the Public Agency, or a de minimis indirect cost rate as defined in §200.414 Indirect (F &A) costs,
paragraph (f).
Matching funds are restricted to the same use of funds as allowed for the Federal funds and are
subject to audit. The Public Agency must maintain records which clearly show the source, amount,
and timing for all matched contributions. Local funds committed as match can only be so for one
federal grant.
Expenditures may only occur within the categories listed above. However, changes of up to 10%
can be made without prior approval from WSP. Changes that exceed 10% will require the Public
Agency to submit a budget change request to WSP for approval.
4. Equipment Management.
a. Title to Equipment. Upon successful completion of the terms of this Agreement, all equipment
purchased by the Public Agency with Agreement funds will be owned by the Public Agency, or
a recognized subrecipient for which a contract, subgrant agreement, or other means of legal
transfer or ownership is in place.
b. Use of Equipment. The Public Agency, or a recognized subrecipient, shall be responsible for
any and all operation, maintenance, replacement, and for the safe operation of the equipment,
including all questions of liability.
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
34
Page 6of9
c. Equipment Records. The Public Agency shall maintain Equipment records that include: a
description of the Equipment; the manufacturer's serial number, model number, or other
identification number, including the tag number; the source of the Equipment, including the
Catalog of Federal Domestic Assistance (CFDA) number; who holds title; the acquisition date;
the cost of the Equipment and the percentage of federal participation in the cost; the location,
use and condition of the Equipment at the date the information was reported; and disposition
data including the date of disposal and sale price of the Equipment. Equipment records shall
be retained by the Public Agency for a period of six (6) years from the date of the disposition,
replacement or transfer. If any litigation, claim, or audit is started before the expiration of the
six year period, the records shall be retained by the Public Agency until all litigations, claims,
or audit findings involving the records have been resolved. A copy of the Public Agency's
record showing the above information of the purchased equipment is required when
requesting reimbursement for the equipment.
d. Inventories. The Public Agency shall take a physical inventory of the Equipment and reconcile
the results with the property records at least once every two years. Any differences between
quantities determined by the physical inspection and those shown in the records shall be
investigated by the Public Agency to determine the cause of the difference. The Public Agency
shall, in connection with the inventory, verify the existence, current utilization, and continued
need for the Equipment. The Public Agency shall develop a control system to ensure
adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage or
theft shall be investigated and a report generated. The Public Agency will develop adequate
maintenance procedures to keep the property in good condition.
e. Disposition of Equipment. If the Public Agency is authorized or required to sell the property,
proper sales procedures must be established to ensure the highest possible return. When
original or replacement equipment is no longer needed for the original project or program or
for other activities currently or previously supported by a federal agency, disposition of the
equipment will be made as follows:
• Items of equipment with a current per -unit fair market value of less than $5,000 may be
retained, sold or otherwise disposed of by the Public Agency with no further obligation to
the awarding agency.
• Items of equipment with a current per -unit fair market value of more than $5,000 may be
retained or sold and the Public Agency shall compensate the U.S. Department of Justice
for its share.
5. Progress Reports.
a. Semi - Annual Reports. The Public Agency shall submit to the WSP Project Manager semi-
annual progress reports within 20 calendar days after the end of the reporting periods, which
are June 30 and December 31, for the life of this Agreement.
Final and Closeout Report. The Public Agency shall submit a final report to the WSP Project
Manager at the end of this Agreement documenting all relevant project activities during the
entire period of support under this Agreement. This report will include a summary and
assessment of the program carried out with this Agreement, including but not limited to,
information about how the funds were actually used, how match was met and documented,
data to support statements of progress, and data concerning individual results and outcomes
of funded projects reflecting project successes and impacts. The final report is due no later
than 30 days following the close of the Agreement.
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
Page 7 of 9
35
Exhibit B
SPECIAL TERMS AND CONDITIONS
1 Financial Guide. The Public Agency agrees tocomply with the financial and administrative
requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide.
OL Equal Employment Opportunity Plan. The Public Agency acknowledges that failure ho submit an
acceptable Equal Employment Opportunity Plan (if Public Agency is required to submit one pursuant
to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights, U.S. Department of
Justice, may result in suspension nr termination cf funding, until such time oo the Public Agency io
in compliance.
3. Lobbying. The Public Agency understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government.
4. Federal False Claims Act. The Public Agency must promptly notify VVSPof any credible evidence
that a principal, employee, agent, contractor, subgrantee, subcontractor, or other pemonhaoeither
1) submitted a false claim for Agreement funds under the False Claims Act; or 2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery' gratuity' or similar
misconduct involving Agreement funds.
5' Performance Measures. The Public Agency agrees to provide performance related data, as
outlined in the program announcement tobeused to measure the results of the project.
G' Withholding Funds. The Public Agency understands and agrees that funds may bewithheld
(including funds under future awards), or other /a|utad requirements maybe imposed, if the required
information ia not submitted ona timely basis.
7' Consultant Rates. Approval of this Agreement does not indicate approval of any consultant rate in
excess of $650 per day. A detailed justification must be submitted to and approved by WSP prior to
obligation or expenditure of such funds.
8. Environmental Laws and Regulations. The Public Agency agrees to comply with all federal, state,
and local environmental laws and regulations applicable to the development and implementation of
the activities tobe funded under this Agreement.
Q. Text Messaging While Driving. Pursuant to Executive Order 18513. "Federal Leadership on
Reducing Text Messaging While Oriving'"74 Fed. Reg. 51225 (October 1'2OO9)'NUencourages
recipients and sub recipients of Agreement funds to adopt and enforce policies banning employees
from text messaging while driving any vehicle during the course of performing work funded by this
Agreement, and to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
10. SUBRECIPIENTS.
A. General. K the Public Agency iaaoubreoipien1cd federal awards am defined by2 CFRPed
2OO and this Agreement, the Public Agency shall:
(1) Maintain records that identify, in its accounts, all federal awards received and expended
and the federal programs under which they were received, by Catalog of Federal. Domestic
Assistance (CFDA) title and number, award number and year, name of the federal agency,
and name cf the pass-through entity;
VVSP Interagency Agreement —NCH|PSubreopient
11/20/15
Page 8 of 9
(2) Maintain internal controls that provide reasonable assurance that the Public Agency is
managing federal awards in compliance with laws, regulations, and provisions of contracts or
grant agreements that could have a material effect on each of its federal programs;
(3) Prepare appropriate financial statements, including a schedule of expenditures of federal
awards;
(4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between
the Public Agency and its Subcontractors who are subrecipients;
(5) Comply with the applicable requirements of 2 CFR Part 200, including any future
amendments to 2 CFR Part 200, and any successor or replacement Office of Management
and Budget (OMB) Circular or regulation; and
(6) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans
with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age
Discrimination Act of 1975, and The Department of Justice Non - Discrimination Regulations,
28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to
www.oip.usdoi.gov /ocr/ for additional information and access to the aforementioned Federal
laws and regulations.)
B. Overpayments. If it is determined by WSP, or during the course of a required audit, that the
Public Agency has been paid unallowable costs under this or any Program Agreement, WSP
may require the Public Agency to reimburse WSP in accordance with 2 CFR Part 200.
11. The indirect cost rate for the Federal award (Award No. 2016- RU- BX -K025) through which
this subaward is issued is 29.90 %.
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
Page 9of9
37
1 , t
Annual Compliance Report
Disposition Reporting
March 1, 2016
Annual report of disposition reporting compliance of prosecuting attorneys, municipal,
district, and superior courts and originating agencies as required by RCW 10.98.100
W
EN
P a g e
Introduction
This report is intended for prosecuting attorneys; superior, district, and municipal
courts; and originating law enforcement agencies.
Purpose
The annual disposition reporting compliance report can be used as a tool to evaluate
the effectiveness of procedures for compiling criminal history record information
(CHRI) from various sources. Contributing agencies will be able to assess their
disposition reporting efficiencies and identify where improvements may be necessary
to improve disposition reporting compliance.
Background
Established during the 1972 Legislative Session, the Identification and Criminal
History Section (Section) is the central repository for statewide CHRI. The CHRI is
based on arrest fingerprint card submissions from sheriffs' offices, police
departments, and adult correctional and juvenile detention facilities. The state of
Washington is a "single- source" contributor to the Federal Bureau of Investigation
(FBI) for all criminal and applicant fingerprint cards (except those submitted for
federal purposes). Final disposition reports, court orders of expungement, vacation,
or sealing, and deceased notices must be sent to the Section for forwarding to the
FBI. All records contained within the Section's files are based upon positive
fingerprint identification.
FIN
P a g e
CHRI is used for many purposes including criminal justice investigations, public and
private employment background checks, licensing background checks, proper
sentencing of convicted felons, and presentence and post-sentence evaluations.
Certified criminal justice agencies (CCJA) receive both conviction and nonconviction
CHRI. According to Washington State law, conviction records may be disseminated
without restriction. Per Revised Code of Washington (RCW)10.97.030(3), a
conviction record includes CHRI relating to an incident which has led to a conviction
or other disposition adverse to the subject. Although the Section continues to provide
Washington State conviction CHRI through the mail, a request for criminal history is
available on the internet using the Washington Access to Criminal History (WATCH)
application. WATCH allows citizens, private employers, and public agencies to
request, view, and print criminal history instantly. WATCH-Criminal Justice (WATCH-
CJ) is available online for certified criminal justice agencies. A fingerprint search is
the most thorough search, as it will identify individuals who have been arrested or
convicted and who maybe using alias identifiers.
Disposition Reporting
State statute (RCW 10.98.090) requires that in the case of superior court or felony
disposition, the county clerk or prosecuting attorney promptly submit the completed
disposition information to the Section. In a county where the judicial information
system (JIS) or other secure method of electronic transfer of information has been
implemented between the court and the Section, the county clerk will provide the
disposition information electronically to the Section.
42
Page 13
In the case of a lower court disposition, the district or municipal court administrator
must either promptly submit the completed disposition form, or in a county where the
JIS or other secure method of electronic transfer of information has been
implemented between the court and the Section, electronically provide the disposition
information to the Section.
For any arrest charge that results in a case not being filed, the law enforcement
agency (LEA) or prosecutor that determines that no charges are to be filed shall
submit a completed disposition report form to the Section indicating "No
Charges Filed."
For all other dispositions, the originating law enforcement agency must submit
the completed disposition form to the Section.
When a disposition report form has been forwarded to a prosecutor or court in error,
or if the case receives a change of venue, the receiving agency must forward the
disposition form to the appropriate entity. If the offense charged at arrest is a felony,
but it is reduced to a gross misdemeanor and will be heard in a court of lower
jurisdiction, the prosecutor or superior court must forward the disposition report form
to the appropriate court of limited jurisdiction.
Between the years 1996 and 2002, the Process Control Number (PCN) project was
implemented statewide. The PCN is a tracking number generated at the time of
fingerprinting. The PCN is initially generated by a live scan fingerprinting system or
fingerprint card PCN packets provided by the Section. Each packet contains
fingerprint cards and a disposition sheet form all stamped with the same PCN.
FIN
Page 14
The PCN should be used for all reportable arrests, administrative bookings, and
commitments. The PCN is part of our state's ongoing effort to improve disposition
reporting to the Section. The PCN links disposition information in the court systems
to arrest data in the Section's Washington State Identification System (WASIS)
criminal history database. PCN guidelines were updated in 2013 and are included as
part of this report.
Dispositions entered by court staff into the court system are submitted electronically
to WASIS. Dispositions that are unable to update WASIS without human
intervention ("lights out") are routed to an incident queue where they are processed
by Section employees.
Following the arrest event, the fingerprints and related arrest data (including PCN)
are submitted to the Section and the disposition form (including PCN) is forwarded to
the appropriate court for entry into the Administrative Office of the Courts (AOC)
systems: Superior Court Information Management System (SCOMIS) and Judicial
Information System (JIS). After the court enters the PCN to the corresponding court
case and there is a case resolution, an electronic disposition transfer report (EDTR)
is sent to the Section. This electronic transfer of information expedites disposition
information and eliminates the need for court staff to mail a disposition report to the
Section, with the exception where no court action is taken (no charges filed, not filed,
etc.). When the Prosecuting Attorney's office declines to file charges, the Prosecuting
Attorney's office is responsible for submitting that information to the Section.
EV,
P a g e 15
Currently about 5% of electronically submitted dispositions update WASIS
without human intervention, referred to as "lights out". Section staff is able to
process approximately 85% electronically in the Criminal History Incident
Processing Queue (CHIPS) with minimal manual intervention.
Washington State/NCIC Record of Arrest and Prosecution (RAP) Sheet
The RAPsheet is an accumulation of the retainable fingerprint cards and
dispositions received by the Section. This information received is from law
enforcement agencies and courts. The information includes: criminal arrest cards,
criminal justice applicants and contract employees, missing persons information,
personal identification, sex/kidnapping offender registrations, and Department of
Corrections incarcerations and supervisions.
A "conviction record" is a criminal history record relating to an incident which has led
to a conviction or other disposition adverse to the subject. A conviction RAPsheet is
disseminated without restriction based on RCW 10-97.050(1) and 43.43.830-845.
"Nonconviction data" is a criminal history record relating to an incident which has not
led to a conviction or other disposition adverse to the subject, and for which
proceedings are no longer actively pending. A nonconviction RAPsheet is
disseminated to criminal justice agencies only based on RCW 10.97.050.
Statutory Requirements:
RCW 10.98.100 requires the Washington State Patrol:
F, R
P a g e 16
• Administer a compliance audit at least once annually for each prosecuting
attorney, district and municipal court, and originating agency to ensure that
all disposition reports have been received and added to the criminal history
record information.
• Furnish a list of outstanding disposition reports to the agencies.
The results of compliance audits shall be published annually and distributed
to legislative committees dealing with criminal justice issues, the office of
financial management, and criminal justice agencies and associations.
Report of Compliance:
This report summarizes and compares previously reported arrests with dispositions
received to determine the compliance rate with submitting dispositions as mandated
by state statute. The "Total Arrest Charges Reported" column includes those
fingerprint based arrest events submitted by each agency. The "Total Open
Charges" column indicates the number of arrest charges for which a final disposition
has not been reported. The "Percentage in Compliance" indicates the percentage of
arrest charges for each contributing agency which do have a final disposition on file.
The goal is 100% compliance.
The arrest charges included in this fifth annual compliance audit report were all
originated by the arresting agency or the prosecutor from arrest events that occurred
between January 1, 2014 and December 31, 2014. The report includes the
disposition data reported as of February 11, 2016. While these charges have had
more than a year to process through the courts, it is possible some charges are not
yet disposed.
EN
RCW 10.97.050
RCW 10.98.090
RCW 10.98.100
RCW 43.43.540
RCW 43.43.700
RCW 43.43.735
RCW 43.43.740
RCW 43.43.760
RCW 43.43.770
RCW 43.43.815
RCW 43.43.830-45
47
2016 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2014 through 12/31/2014
Total Arrest
Originating Charges Total Open Percent In
Originating Agency Name Agency ORI Reported Charges Compliance
GRAYS HARBOR COUNTY SHERIFF OFFICE
WA0140000
1465
146
90.03%
ABERDEEN POLICE DEPARTMENT
WA0140100
1589
256
83.89%
ELMA POLICE DEPARTMENT
WA0140200
393
67
82.95%
HOQUTAM POLICE DEPARTMENT
WA0140300
326
139
57.36%
GRAYS HARBOR COUNTY JUVENILE COURT
WA014035J
15
3
80.00%
MCCLEARY POLICE DEPARTMENT
WA0140400
35
8
77.14%
MONTESANO POLICE DEPARTMENT
WA0140500
124
18
85.48%
COSMOPOLIS POLICE DEPARTMENT
WA0140600
28
5
82.14%
OAKVILLE POLICE DEPARTMENT
WA0140700
3
0
100.00%
OCEAN SHORES POLICE DEPARTMENT
WA0140800
147
40
72.79%
WESTPORT POLICE DEPARTMENT
WA0140900
142
23
83.80%
ISLAND COUNTY
ISLAND COUNTY SHERIFFS OFFICE
WA0150000
776
186
76.03%
OAK HARBOR POLICE DEPARTMENT
WA0150100
1002
401
59.98%
COUPEVILLE TOWN MARSHALS OFFICE
WA0150200
19
7
63.16%
ISLAND COUNTY SUPERIOR COURT
WA015025J
23
8
65.22%
LANGLEY POLICE DEPARTMENT
WA0150300
16
7
56.25%
ISLAND COUNTY JUVENILE DETENTION
WA015035J
103
78
24.27%
JEFFERSON COUNTY --
„-
JEFFERSON COUNTY SHERIFF
WA0160000
705
150
78.72%
PORT TOWNSEND POLICE DEPARTMENT
WA0160100
215
38
82.33%
KING COUNTY
KING COUNTY SHERIFFS OFFICE
WA0170000
15
7
53.33%
AUBURN POLICE DEPARTMENT
WA0170100
5781
632
89.07%
BELLEVUE POLICE DEPARTMENT
WA0170200
2569
283
88.98%
SOUTH CORRECTIONAL ENTITY
WA017021C
4325
133;
9 :92%
BOTHELL POLICE DEPARTMENT
WA0170300
1485
306
79.39%
ENUMCLAW POLICE DEPARTMENT
WA0170400
474
158
66.67%
ISSAQUAH POLICE DEPARTMENT
WA0170600
1039
329
68.33%
KENT POLICE DEPARTMENT
WA0170700
8221
749
90.89%
KIRKLAND POLICE DEPARTMENT
WA0170800
3273
983
69.97%
MERCER ISLAND POLICE DEPARTMENT
WA0170900
238
115
51.68%
NORMANDY PARK POLICE DEPARTMENT
WA0171000
164
23
85.98%
NORTH BEND POLICE DEPARTMENT
WA0171100
328
79
75.91%
REDMOND POLICE DEPARTMENT
WA0171200
1763
496
71.87%
RENTON POLICE DEPARTMENT
WA0171300
3754
266
92.91%
ALGONA POLICE DEPARTMENT
WA0171400
133
23
82.71%
BLACK DIAMOND POLICE DEPARTMENT
WA0171500
104
36
65.38%
CARNATION POLICE DEPARTMENT
WA0171600
27
3
88.89%
Page 3
.:
2016 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2014 through 12/31/2014
Page 4
Total Arrest
Originating
Charges
Total Open
9ercent|n
Originating Agency Name
AgenrV00|
Reported
Charges
Compliance
DES MOINES POLICE DEPARTMENT
WA0171700
1185
131
88.95%
DUVALL POLICE DEPARTMENT
VVA0171808
176
DO
54.55V6
K8ED\NA POLICE DEPARTMENT
VVA0172000
46
10
78.26%
PACIFIC POLICE DEPARTMENT
VVA0172100
332
63
81.02%
SNOQUALM|E POLICE DEPARTMENT
VVA0172200
423
143
66.1996
,W OLICE,,',,DEPARTMENT
, �
�� �
'
�ez
UNIVERSITY OF WASHINGTON POLICE
VVA0172400
154
55
64.29%
CLYDE HILL POLICE DEPARTMENT
VVA0172500
41
12
70.73Y6
LAKE FOREST PARK POLICE DEPARTMENT
VVA0172600
321
75
76.64%
SKYKOK4|GH POLICE DEPARTMENT
VVA0172700
1
O
100.0096
HUNTS POINT POLICE DEPARTMENT
VVA0173000
1
1
0.00%
YARROW POINT POLICE DEPARTMENT
VVA0173100
2
1
50.00V6
PORT DF SEATTLE POLICE DEPARTMENT
VVA0173200
440
120
72.73%
FEDERAL WAY POLICE DEPARTMENT
VVA0173600
4345
718
83.48%
SEATAC POLICE DEPARTMENT
VVA0172700
1491
138
90.68%
VVOOD|NV|LLE POLICE DEPARTMENT
VVA0174000
233
64
72.53%
BUR|EN POLICE DEPARTMENT
VVA0174100
1860
353
81.02%
NEWCASTLE POLICE DEPARTMENT
VVA0174200
54
12
77.78Y6
SHORELINE POLICE DEPARTMENT
VVA0174300
1841
346
81.2IY6
EASTS|DE NARCOTICS TASK FORCE
VVA0174500
6
O
100.00%
MAPLE VALLEY POLICE DEPARTMENT
VVA0174700
102
17
83.33%
COV|NGTDN POLICE DEPARTMENT
VVA0174800
571
178
68.83%
KENMORE POLICE DEPARTMENT
VVA0174900
479
128
73.28%
SAK1MAK8|SH POLICE DEPARTMENT
VVA0175000
232
102
56.03Y6
KING COUNTY SHERIFFS OFFICE
VVAKCS000O
12974
1461
88.74%
SEATTLE POLICE DEPARTMENT
VVASPD000O
19537
7053
63.90%
SEATTLE POLICE DEPARTMENT
VVA3PD000I
1
O
100.00%
KITSAP COUNTY SHERIFF
WA0180000
4993
688
86.22%
BREW1ERTON POLICE DEPARTMENT
VVA0180100
2395
279
88.35Y6
K|TS8PCOUNTY]UVEN|LE[DURT
VVA018025]
266
3
98.87%
PORT ORCHARD POLICE DEPARTMENT
VVA0180400
1195
153
87.2096
POULS8{} POLICE DEPARTMENT
VVA0180500
279
41
85.3096
BA|NBR|DGE ISLAND POLICE DEPARTMENT
VVA0180700
167
45
73.05%
KITTITAS COUNTY
KITTITAS MUNTY SHERIFF OFFICE
WA0190000
846
133
84.28%
ELLENS8URG POLICE DEPARTMENT
VVA0190100
992
85
91.43%
CLEELUM POLICE DEPARTMENT
VVA0180200
150
27
82.0096
K|TT|TAS COUNTY JUVENILE COURT
VVA019025]
52
17
67.3196
RDSLYNPPOL|CEDEPARTMENT
VVA0180400
2
0
I00.00Y6
Page 4
WASHINGTON STATE
Annual Compliance Report
Disposition Reporting
March 1, 2015
Annual report of disposition reporting compliance of prosecuting attorneys, municipal,
district, and superior courts and originating agencies as required by RCW 10.98.100
51
52
2015 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2013 through 12/31/2013
Total Arrest
Originating Charges Total Open Percent In
Originating Agency Name Agency ORI Reported Charges Compliance
WARDEN POLICE DEPARTMENT WA0131100 76 14 81.58%
GRAYS HARBOR COUNTY SHERIFF OFFICE
WA0140000
1534
183
88.07%
ABERDEEN POLICE DEPARTMENT
WA0140100
1493
286
80.84%
ELMA POLICE DEPARTMENT
WA0140200
287
73
74.56%
HOQUTAM POLICE DEPARTMENT
WA0140300
333
88
73.57%
GRAYS HARBOR COUNTY JUVENILE COURT
WA014035J
18
1
94.44%
MCCLEARY POLICE DEPARTMENT
WA0140400
61
20
67.21%
MONTESANO POLICE DEPARTMENT
WA0140500
146
40
72.60%
COSMOPOLIS POLICE DEPARTMENT
WA0140600
39
5
87.18%
OCEAN SHORES POLICE DEPARTMENT
WA0140800
174
53
69.54%
WESTPORT POLICE DEPARTMENT
WA0140900
$6
11
87.21%
ISLAND COUNTY SHERIFFS OFFICE
WA0150000
710
173
75.63%
OAK HARBOR POLICE DEPARTMENT
WA0150100
1355
580
57.20%
COUPEVILLE TOWN MARSHALS OFFICE
WA0150200
27
12
55.56%
LANGLEY POLICE DEPARTMENT
WA0150300
21
5
76.19%
ISLAND COUNTY JUVENILE DETENTION
WA015035J
101
92
8.91%
,� I
I 0�„
4 ,�, 1.
JEFFERSON COUNTY SHERIFF
WA0160000
552
100
81.88%
PORT TOWNSEND POLICE DEPARTMENT
WA0160100
127
16
87.40%
t J I� 0M
KING COUNTY SHERIFFS OFFICE
WA0170000
8
1
87.50%
AUBURN POLICE DEPARTMENT
WA0170100
5199
454
91.27%
BELLEVUE POLICE DEPARTMENT
WA0170200
2404
1066
55.66%
SOUTH CORRECTIONAL ENTITY
WA017021C
2115
1961
7.28%
BOTHELL POLICE DEPARTMENT
WA0170300
1342
401
70.12%
ENUMCLAW POLICE DEPARTMENT
WA0170400
366
229
37.43%
HOUGHTON POLICE DEPARTMENT
WA0170500
1
0
100.00%
ISSAQUAH POLICE DEPARTMENT
WA0170600
646
319
50.62%
KENT POLICE DEPARTMENT
WA0170700
8299
901
89.14%
KIRKLAND POLICE DEPARTMENT
WA0170800
3714
1178
68.28%
MERCER ISLAND POLICE DEPARTMENT
WA0170900
169
103
39.05%
NORMANDY PARK POLICE DEPARTMENT
WA0171000
172
83
51.74%
NORTH BEND POLICE DEPARTMENT
WA0171100
128
42
67.19%
REDMOND POLICE DEPARTMENT
WA0171200
1416
475
66.45%
RENTON POLICE DEPARTMENT
WA0171300
3869
314
91.88%
ALGONA POLICE DEPARTMENT
WA0171400
188
30
84.04%
BLACK DIAMOND POLICE DEPARTMENT
WA0171500
85
43
49.41%
3
53
2015 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2013 through 12/31/2013
4
+L" 7
Total Arrest
Originating
Charges Total Open
Percent In
Originating Agency Name
Agency ORI
Reported Charges
Compliance
CARNATION POLICE DEPARTMENT
WA0171600
49
24
51.02%
DES MOINES POLICE DEPARTMENT
WA0171700
1074
117
89.11%
DUVALL POLICE DEPARTMENT
WA0171800
211
103
51.18%
MEDINA POLICE DEPARTMENT
WA0172000
53
19
64.15%
PACIFIC POLICE DEPARTMENT
WA0172100
389
101
74.04%
SNOQUALMIE POLICE DEPARTMENT
WA0172200
295
158
46.44%
TUKWILA POLICE DEPARTMENT
WA0172300
2580
1367
47.02%
UNIVERSITY OF WASHINGTON POLICE
WA0172400
142
59
58.45%
CLYDE HILL POLICE DEPARTMENT
WA0172500
50
16
68.00%
LAKE FOREST PARK POLICE DEPARTMENT
WA0172600
410
147
64.15%
SKYKOMISH POLICE DEPARTMENT
WA0172700
1
1
0.00%
HUNTS POINT POLICE DEPARTMENT
WA0173000
5
3
40.00%
PORT OF SEATTLE POLICE DEPARTMENT
WA0173200
419
128
69.45%
FEDERAL WAY POLICE DEPARTMENT
WA0173600
3943
862
78.14%
SEATAC POLICE DEPARTMENT
WA0173700
1623
1041
35.86%
WOODINVILLE POLICE DEPARTMENT
WA0174000
235
122
48.09%
BURIEN POLICE DEPARTMENT
WA0174100
1933
357
81.53%
NEWCASTLE POLICE DEPARTMENT
WA0174200
34
6
82.35%
SHORELINE POLICE DEPARTMENT
WA0174300
1660
352
78.80%
EASTSIDE NARCOTICS TASK FORCE
WA0174500
4
0
100.00%
MAPLE VALLEY POLICE DEPARTMENT
WA0174700
99
19
80.81%
COVINGTON POLICE DEPARTMENT
WA0174800
559
92
83.54%
PD KENMORE
WA0174900
483
132
72.67%
SAMMAMISH POLICE DEPARTMENT
WA0175000
214
94
56.07%
KING COUNTY SHERIFFS OFFICE
WAKCS0000
11903
1440
87.90%
SEATTLE POLICE DEPARTMENT
WASPD0000
21855
7957
63.59%
,,, ,,;,� �, , „�,, 1111111,011, ;
KITSAP COUNTY SHERIFF
WA0180000
4490
616
86.28%
BREMERTON POLICE DEPARTMENT
WA0180100
2739
336
87.73%
KITSAP COUNTY JUVENILE COURT
WA018025J
395
14
96.46%
PORT ORCHARD POLICE DEPARTMENT
WA0180400
1239
185
85.07%
POULSBO POLICE DEPARTMENT
WA0180500
310
42
86.45%
BAINBRIDGE ISLAND POLICE DEPARTMENT
WA0180700
170
49
71.18%
KITTITAS COUNTY SHERIFF OFFICE
WA0190000
934
116
87.5806
ELLENSBURG POLICE DEPARTMENT
WA0190100
970
80
91.75%
CLE ELUM POLICE DEPARTMENT
WA0190200
190
29
84.74%
KITTITAS COUNTY JUVENILE COURT
WA019025J
29
7
75.86%
ROSLYN POLICE DEPARTMENT
WA0190400
23
0
100.00%
PD KITTITAS CARE OF ELLSO
WA0190600
45
12
73.33%
4
+L" 7
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Ekberg
Finance and Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: November 30, 2016
SUBJECT: Second Quarter 2016 Cash & Investment Report
ISSUE
The second quarter Investment Report is included with this memorandum and is discussed below.
BACKGROUND
City funds are invested to earn a reasonable return while preserving principal and allowing
sufficient liquidity to meet the City's operating needs. To achieve these objectives investments
are diversified by type, by financial institution, and by maturities in compliance with the City
Investment Policy.
DISCUSSION
Portfolio Components
As of June 30, 2016, the portfolio totaled $54.5 million comprised of $43.4 million in cash and
cash equivalents and $11.1 in longer term investments. The portfolio balance increased by $1.9
million from a March 31, 2016 balance of $52.6 million. Details on individual fund activity is
provided below in the Fund Cash Investment Balances section.
In May, two of the City's agency investments were called. On May 2311, a Federal National
Mortgage Association agency investment of $1 million was called. Additionally, on May 25th, a
Federal Home Loan Mortgage Corp. agency investment of $1 million called. At this time, the City
has not replaced these investments with new longer -term investments. We continue to look for
investments where the interest rate exceeds the rate the City receives with US Bank.
Portfolio Performance
The portfolio weighted average yield on June 30, 2016, was .41 %. Considering the portfolio's
weighted average maturity was 0.8 years, and the yield on the cash & cash equivalent accounts
was .21 %, the portfolio yield of 0.41 % is still favorable. The total yield has been sustained by the
4.14% average yield on the municipal bond investments, the .43% yield on the certificate of
deposits, the 1.15% yield on the agencies, and the .45% earnings credit on the US Bank
depository account.
Investment income through the end of June 2016 for all investments is $221,633 against an
annual budget of $227,322.
Not included in the portfolio is interest earned from the operating and capital loans to the MPD.
The operating loan is being repaid on a monthly basis and will be paid in full by May 2023. Interest
earned on the loan through June 2016 is $8,147. The capital loan is being repaid semi - annually
55
INFORMATIONAL MEMO
Page 2
and will be paid in full by December 2022. Interest accrued through June 2016 is $9,917.
Attached to the investment report are amortization schedules for both loans to the MPD.
Policy Compliance and Liquidity Analysis
As of the end of the 2nd quarter, the portfolio profile is well within the range of all the investment
policy parameters. There is currently a healthy mix of investments with a range of maturity dates.
Current investments allow for adequate cash flow requirements.
Fund Cash & Investment Balances Year over Year Comparison
Total fund cash and investments balances are $52.9 million, which is $1.8 million higher than
second quarter 2015.
The general fund total cash and investment balance is $8.9 million, which is $704K higher than
June of 2015. Most revenue categories continue to perform well, with gambling taxes continuing
to exceed budget coupled with revenue outpacing spending.
The arterial street fund in the capital projects fund group shows a decrease of $2 million. In 2015,
the City issued $5.8 million LTGO bonds as partial funding for the Interurban South and BAR
Bridge projects. Proceeds are expected to be spent by the end of 2016.
A one -time increase in Real Estate Excise Tax at the end of 2015 of $700 thousand accounts for
much of the of $856 thousand increase in the Land Acquisition, Rec., and Park Fund.
Utility funds all have increases in fund balances from the prior year through June.
Investment Environment
While the Federal Reserve increased the target rate from zero to 0.25% in December 2015, it was
anticipated that an additional rate hike could occur in June of 2016. However, in June, it was
decided that a rate hike in June would be postponed. It is now predicted that there may be an
interest rate hike in December. Even if a rate hike does occur, interest rates will likely remain low
and fluctuate within a narrow range for some time to come.
Locally, the steady growth realized in 2015 is expected to continue through 2016. There is growth
in housing permits, housing inventories are low and rents are rising. Employment shows growth
while unemployment rates in King County continue to fall.
The portfolio will continue to be managed to take advantage of investment opportunities as they
arise.
RECOMMENDATION
Presentation is for information only.
ATTACHMENTS
Cash and Investment Report
Policy Compliance & Liquidity Analysis
Cash and Investment Balances by Fund
Treasury Rates and Yield Curves
Amortization Schedule — MPD Operating Loan
Amortization Schedule — MPD Capital Loan
56
CITY OF TUKWILA
CASH & INVESTMENT REPORT
June 30, 2016
Total Cash & Cash Equivalents
43,394,286
(c)
(a)
Rating
Book
Purchase
Maturity Term
Agency / Issuer Moody s
Investment Type
Date
Date Yrs
CASH & CASH EQUIVALENTS
1/12/2016
5/26/2017
$18,241,130
US Bank
Depository
Various
(b)
Washington State Treasurer
LGIP Investment Pool
Various
(b)
Columbia Bank
Money market
Various
(b)
Total Cash & Cash Equivalents
43,394,286
(c)
(d)
Par
Book
Yield to
Year -to -Date
Value
Balance
Maturity
Return
US agency
1/12/2016
5/26/2017
$18,241,130
$18,241,130
(e)
45,402 (e)
493 (g)
Sound Community Bank Certificate of Deposit 3/4/2014 3/4/2017
0.45%
3,188,291
10,972,546
10,972,546
(f)
23,695 (b)
3,438,291
0.43%
0.4488%
FHLB
14,180,609
14,180,609
(f)
33,816 (f)
3.0
1,000,000
0.52%
1.22% (f)
Total Cash & Cash Equivalents
43,394,286
43,394,286
0.24%
102,913
INVESTMENTS
Total Investments
4.1
10,880,000
11,116,066
Certificates of Deposit
118,720
US agency
1/12/2016
5/26/2017
Bank of Washington Certificate of Deposit 5/2/2016 6/2/2017
1.1 250,000
250,000
0.80%
493 (g)
Sound Community Bank Certificate of Deposit 3/4/2014 3/4/2017
3.0 3,000,000
3,188,291
0.85%
13,554 (g)
CERTIFICATES OF DEPOSIT -- TOTAL
2.9 3,250,000
3,438,291
0.43%
14,047
Agencies
6.3
3,630,000
3,675,428
2.20%
80,698
Total Investments
4.1
10,880,000
11,116,066
Federal Home Loan Mtg Corp
118,720
US agency
1/12/2016
5/26/2017
1.4
1,000,000
999,000
0.75%
4,750
(FHLMC)
FHLB
US agency
9/21/2015
9/21/2018
3.0
1,000,000
1,000,000
1.22% (f)
6,100
FHLMC
US agency
5/29/2015
5/25/2018
3.0
1,000,000
1,001,750
1.25% (f)
6,250
Federal Farm Credit Bank
US agency
1/19/2016
12/21/2018
2.9
1,000,000
1,001,597
1.38% (f)
6,875
(FFCB)
0.60%
23,975
TOTAL AGENCIES
2.6
4,000,000
4,002,347
Taxable Municipal Bonds
Washington State Convention
Aa3
Lodging Tax Bonds
11/30/2010
7/1/2016
5.6
500,000
500,728
3.60%
9,808
Center Facility
City of Marysville, sinking
Aa3
LTGO Refunding
11/23/2010
12/1/2017
5.5
290,000
327,149
3.37%
7,879
2014 -2017, ave 5.5 years
Skagit County BAB
Aa3
1/12/2016
12/1/2017
0.4
365,000
365,000
2.85%
5,201
UW Biomedical Center
Aa1
Revenue Bonds
12/14/2010
7/1/2017
6.6
500,000
501,586
4.05%
10,740
UW Biomedical Center
Aa1
Revenue Bonds
12/14/2010
7/1/2019
8.6
500,000
502,565
4.70%
12,203
Douglas County, ESD, sinking
Aa1
UTGO
12/23/2010
12/1/2020
8.9
1,135,000
1,144,802
4.55%
27,240
2018 -2020, ave 9 yrs
Port of Anacortes
Al
LTGO
12/17/2010
9/1/2020
9.7
340,000
333,598
5.00%
7,628
TOTAL MUNICIPAL BONDS
6.3
3,630,000
3,675,428
2.20%
80,698
Total Investments
4.1
10,880,000
11,116,066
1.07%
118,720
TOTAL CASH, CASH EQUIVALENTS & INVESTMENTS
0.8
$ 54,274,286
$ 54,510,352
1 0.41% 1
$ 221,633
Current Portfolio
(a) On calleable bonds, term is calculated to final maturity even though call date may occur first; term of liquid investments is one
day; on sinking fund bonds, average maturity is used to calculate term.
(b) No fixed maturity, funds are available within one day. Percent of Cash & Investment Portfolio
(c) Yield to Maturity represents average rate for the year for various investment vehicles. Agencies_ Municipal
(h) Annualized Return represents actual earnings through current reporting period 34%
CDs
6%
20%
+11
CITY OF TUKWILA
Policy Compliance & Liquidity Analysis
CASH & INVESTMENT REPORT
June 30, 2016
Liauiditv Reauirements and Funds Available for Investing:
Funds immediately available $ 43,394,286
Restrictions & designations:
Operating liquidity (a) 14,000,000
Liquidity threshold 14,000,000
Funds available for longer term investing $ 29,394,286
(a) Represents largest one month decline in portfolio balance over the most recent 36 month period doubled; or the
6.3
equivalent of a 100% cushion.
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
As of Report Date
Total Portfolio
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Available
Available Available in
Portfolio
Portfolio
Within 1 Year
Within 5 5 - 10 Years
Liquidity Analysis & Maturity Diversification
Amount
% of Total
Years
Funds immediately available
$ 43,394,286
$ 43,394,286
$ 43,394,286
Fixed Maturity Investments, maturing in:
Yes
Washington State Treasurer
10,972,546
0 -90 days after Report Date
500,728
Yes
Columbia Bank
91 -180 days after Report Date
-
50.0%
Yes
181 -270 days after Report Date
3,188,291
5.8%
50.0%
271 -360 days after Report Date
1,249,000
7,927,775
14.5%
Investments maturing in 1 year or less
4,938,020
4,938,020
4,938,020
Investments maturing in 1 -3 years
4,197,082
4,197,082
Investments maturing in 3 -5 years
1,980,965
POLICY
1,980,965
Investments maturing in 5 -7 years
-
% of Total
MAXIMUM
Investments maturing in 7 -10 years
-
18,241,130
33.5%
Investments maturing in more than 1 year
6,178,047
State Investment Pool
10,972,546
and less than 10 years.
75.0%
Yes
Money market
TOTALS
$ 54,510,352
$ 48,332,305
$ 54,510,352 $
Certificate of Deposit
3,438,291
89%
100% 0%
Investment Policy Parameters
POLICY LIMIT
PORTFOLIO
Policy Met?
Funds available within 1 year
30.0%
min 89%
Yes
Funds available within 5 years
80.0%
min 100%
Yes
Funds available in 5- 10 years
20.0%
max 0%
Yes
Liauiditv Reauirements and Funds Available for Investing:
Funds immediately available $ 43,394,286
Restrictions & designations:
Operating liquidity (a) 14,000,000
Liquidity threshold 14,000,000
Funds available for longer term investing $ 29,394,286
(a) Represents largest one month decline in portfolio balance over the most recent 36 month period doubled; or the
6.3
equivalent of a 100% cushion.
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Total Portfolio
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
IIIIIIIIIIIII
3.5
Portfolio
Yes
POLICY
Policy
Financial Institution Diversification
Amount
% of Total
MAXIMUM
Met?
US Bank
$ 18,241,130
33.5%
50.0%
Yes
Washington State Treasurer
10,972,546
20.1%
75.0%
Yes
Columbia Bank
14,180,609
26.0%
50.0%
Yes
Sound Community Bank
3,188,291
5.8%
50.0%
Yes
Other financial institutions
7,927,775
14.5%
50.0%
Yes
Total
$ 54,510,352
100.0%
Portfolio
POLICY
Policy
Investment Mix
Amount
% of Total
MAXIMUM
Met?
Depository
18,241,130
33.5%
insured by PDPC
Yes
State Investment Pool
10,972,546
20.1%
75.0%
Yes
Money market
14,180,609
26.0%
insured by PDPC
Yes
Certificate of Deposit
3,438,291
6.3%
insured by PDPC
Yes
US Agency
4,002,347
7.3%
75.0%
Yes
Municipal Bonds
3,675,428
6.7%
no limit specified in policy
Yes
Total
54,510,352
100.0%
Weiahted Average Maturites: Years
Certificates of deposit 2.9
Municipal bonds
6.3
Total Investments
4.1
Total Portfolio
F 0.8
POLICY MAXIMUM
3.5
Policy Met?
Yes
Note: Cash and cash equivalents are available within one day and are factored
into the Total Portfolio weighted average maturity.
i
Performance Analysis
Current portfolio yield 0.41%
Benchmarks:
6 month treasury 0.36%
2 year treasury 0.58%
Local Govt Invst Pool (f) 0.4488%
CITY OF TUKWILA
Cash & Investment Balances By Fund and Fund Group
CASH & INVESTMENT REPORT
June 30, 2016
107 FIRE EQUIP. CUM. RESERVE -
109 DRUG SEIZURE FUND 20,265
Special Revenue Total 6,419,905
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
48,952 68,308
Balances
Balances
Balances
Balances
$ 4,149,258
• • + +
06/30/15
06/30/14
General 000 GENERAL 8,915,911
$ 8,211,831
$ 6,987,822
8,9 neral Total ......................................................................................................................................................................................................................................... ............................... ..........1............5,9 1.1.....
8,211,831
6,98 7 ,8 22
Special Revenue 101 HOTEL/MOTELTAX 797,137
378,109
495,322
105 CONTINGENCY 5,602,503
5,777,260
5,763,258
107 FIRE EQUIP. CUM. RESERVE -
109 DRUG SEIZURE FUND 20,265
Special Revenue Total 6,419,905
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
48,952 68,308
Balances
Balances
06/30/13
06/30/12
$ 4,149,258
$4,903,893
4,149,258
4,903,893
660,126
440,145
1,461,857
1,458,686
945,694
943,850
146,312
222,196
6,204,321 6,326,889 3,213,989 3,064,877
Debt Service
200
DEBT SERVICE
447,966
208,614
-
206
L.I. GUARANTEE
669,149
669,147
669,147
208
LIMITED TAX G.O. BONDS 2000
-
-
-
-
-
209
LIMITED TAX G.O. BONDS 2003
1
1
1
3,020,451
3,828,526
210
LIMITED TAX G.O. REFUNDING 2003
195
195
244,320
247
469,496
211
LIMITED TAX G.O. REFUNDING 2008
327,916
315,416
406,416
218
705,717
212
LTGO SCORE BONDS
2
2
291,688
1,390
30,891
213
LTGO SCORE BLD AMER BONDS
-
-
-
-
115,995
214
LTGO 2010 Series A
231,339
192,676
296,039
108,557
369,525
215
LTGO 2010 Series B
-
-
-
4,612
66,508
216
VALLEY COM Refunding bonds 2010
794
115,194
106,434
12,954
14
217
LIMITED TAX GO BONDS REFUNDING
210,539
203,039
274,214
1
101,738
218
LTGO 2013
-
-
-
-
-
..................................................................................................................................................................................................................
233
LID #33 ...............................
114,349
..2..........................
120,971
81,316
-
Debt, Service,Total
..Project ...................... ..............1.03.............
...............................
00 2250
...................704,929....
1,825,256
2 ,369,5 74
4
3, 14 8, 30
5,688, 4 09
Ca...... ita.'.
STREET..............................................................................................................
1,022,252
1 450 893
1,051,963
938 114
104
ARTERIAL STREET
5,380,807
7,338,446
1,582,095
911,325
2,055,132
301
LAND ACQ, REC & PARK DEVLPMNT
2,421,570
1,565,474
1,236,430
1,099,701
1,633,257
302
FACILITY REPLACEMENT
829,711
1,432,223
1,904,720
2,088,543
2,018,535
303
GENERAL GOVERNMNT IMPROVEMENTS
378,110
453,915
570,592
637,101
433,693
304
FIRE IMPACT FEES
613,058
520,962
454,321
402,514
317,677
Ca,,.ital, Pro' ectTotal .........................................................................................................................................................................................................................................
p ............ ............................... ...............4.00............
...............................
10,328,186 .... .............................
..................33..54.1.....
12 271
,333,
7,199,051
1 114
6, 9 8
7 4
,396, 09
Enterprise
Enterp rise
UTILITY..ON..ACCT..( overp ay ments.......................
(overpayments) )
17,544
22,106
27,857
17,122
401
WATER
5,928,220
5,007,023
5,376,215
5,655,077
3,982,420
402
SEWER
6,631,035
5,386,807
3,335,265
2,316,037
1,238,090
411
FOSTER GOLF COURSE
788,121
785,170
622,681
458,643
114,058
........................................................................................................................................................................................................
412
SURFACE WATER ............................... ..............1.5,777,068....
2,396,149
1,399,569
2,361,899
2,985,279
2,683,138
Enter,,..,rise Total
12,596,113
11,718,166
11,442,893
8,034,828
Internal Service
501
EQUIPMENT RENTAL
5,321,862
4,627,495
4,650,880
4,474,197
3,804,498
502
INSURANCE
3,183,595
4,418,574
5,238,745
6,239,565
6,198,009
503
INSURANCE - LEOFF 1
984,062
856,012
735,138
1,666,674
1,904,047
Internal „Service Total ......................................................................................................................................................................................
............................... ...............9,489,51.9....
9,902,081
10 624 763
12,380,436
11,906,554
Grand Total
52,932,838
51,072,873
45,226,266
40,526,154
40,994,970
Funds not included in the Grand Total are the fiduciary funds. However, these balances ($1,577,514) are included in the investment balances
+Ze
CITY OF TUKWILA
Treasury Rates and Yield Curves
CASH & INVESTMENT REPORT
June 30, 2016
Rates at June 30, 2016
3mo
0.26%
6mo
0.36%
1 Yr
0.45%
2Yr
0.58%
3Yr
0.71%
5Yr
1.01%
10Yr
1.49%
30Yr
2.30%
Source: US Department of the Treasury
Rates at June 30, 2015
Rate
%
Change
Change
M111111
11111111
0.25%
96%
3mo
0.01%
0.25%
69%
6mo
0.11%
0.17%
38%
1Yr
0.28%
-0.06%
-10%
2Yr
0.64%
-0.30%
-42%
3Yr
1.01%
-0.62%
-61%
5Yr
1.63%
-0.86%
-58%
10Yr
2.35%
-0.81%
-35%
30Yr
3.11%
Comparison of Treasury Rates
.8
MPD Operating Loan - through end of 2015 only
Period Accumulated Interest
(Date) Beg Bal Funding Payments Interest End Bal Interest Principal Pmt Pmt
10/1/2011
$ -
$ 191,294
$ -
$ 319
$ 191,613
$ 319
11/1/2011
191,612.82
-
-
319.35
191,932.18
638.18
12/1/2011
191,932.18
-
-
319.89
192,252.07
958.07
1/1/2012
192,252.07
-
-
320.42
192,572.49
1,278.49
2/1/2012
192,572.49
-
-
320.95
192,893.44
1,599.44
3/1/2012
192,893.44
-
-
321.49
193,214.93
1,920.93
4/1/2012
193,214.93
225,000.00
-
697.02
418,911.95
2,617.95
5/1/2012
418,911.95
-
-
698.19
419,610.14
3,316.14
6/1/2012
419,610.14
-
-
699.35
420,309.49
4,015.49
7/1/2012
420,309.49
-
-
700.52
421,010.01
4,716.01
8/1/2012
421,010.01
-
-
701.68
421,711.69
5,417.69
9/1/2012
421,711.69
-
-
702.85
422,414.54
6,120.54
10/1/2012
422,414.54
433,706.00
-
1,426.87
857,547.41
7,547.41
11/1/2012
857,547.41
-
-
1,429.25
858,976.66
8,976.66
12/1/2012
858,976.66
-
-
1,431.63
860,408.28
10,408.28
1/1/2013
860,408.28
250,000.00
-
1,850.68
1,112,258.96
12,258.96
2/1/2013
1,112,258.96
-
-
1,853.76
1,114,112.73
14,112.73
3/1/2013
1,114,112.73
-
-
1,856.85
1,115,969.58
15,969.58
4/1/2013
1,115,969.58
-
-
1,859.95
1,117,829.53
17,829.53
5/1/2013
1,117,829.53
-
19,692.58
1,863.05
1,100,000.00
19,692.58
19,692.58
6/1/2013
1,100,000.00
-
10,121.48
1,833.33
1,091,711.85
21,525.91
8,288.15
1,833.33
7/1/2013
1,091,711.85
-
10,121.48
1,819.52
1,083,409.89
23,345.43
8,301.96
1,819.52
8/1/2013
1,083,409.89
-
10,121.48
1,805.68
1,075,094.10
25,151.12
8,315.80
1,805.68
9/1/2013
1,075,094.10
-
10,121.48
1,791.82
1,066,764.44
26,942.94
8,329.66
1,791.82
10/1/2013
1,066,764.44
-
10,121.48
1,777.94
1,058,420.90
28,720.88
8,343.54
1,777.94
11/1/2013
1,058,420.90
-
10,121.48
1,764.03
1,050,063.46
30,484.92
8,357.45
1,764.03
12/1/2013
1,050,063.46
-
10,121.48
1,750.11
1,041,692.08
32,235.02
8,371.37
1,750.11
1/1/2014
1,041,692.08
-
10,121.48
1,736.15
1,033,306.76
33,971.18
8,385.33
1,736.15
2/1/2014
1,033,306.76
-
10,121.48
1,722.18
1,024,907.45
35,693.35
8,399.30
1,722.18
3/1/2014
1,024,907.45
-
10,121.48
1,708.18
1,016,494.15
37,401.53
8,413.30
1,708.18
4/1/2014
1,016,494.15
-
10,121.48
1,694.16
1,008,066.83
39,095.69
8,427.32
1,694.16
5/1/2014
1,008,066.83
-
10,121.48
1,680.11
999,625.46
40,775.80
8,441.37
1,680.11
6/1/2014
999,625.46
-
10,121.48
1,666.04
991,170.02
42,441.84
8,455.44
1,666.04
7/1/2014
991,170.02
-
10,121.48
1,651.95
982,700.49
44,093.79
8,469.53
1,651.95
8/1/2014
982,700.49
-
10,121.48
1,637.83
974,216.85
45,731.63
8,483.65
1,637.83
9/1/2014
974,216.85
-
10,121.48
1,623.69
965,719.06
47,355.32
8,497.79
1,623.69
10/1/2014
965,719.06
-
10,121.48
1,609.53
957,207.11
48,964.85
8,511.95
1,609.53
11/1/2014
957,207.11
-
10,121.48
1,595.35
948,680.98
50,560.20
8,526.13
1,595.35
12/1/2014
948,680.98
-
10,121.48
1,581.13
940,140.63
52,141.33
8,540.34
1,581.14
1/1/2015
940,140.63
-
10,121.48
1,566.90
931,586.06
53,708.24
8,554.58
1,566.90
2/1/2015
931,586.06
-
10,121.48
1,552.64
923,017.22
55,260.88
8,568.84
1,552.64
3/1/2015
923,017.22
-
10,121.48
1,538.36
914,434.10
56,799.24
8,583.12
1,538.36
4/1/2015
914,434.10
-
10,121.48
1,524.06
905,836.68
58,323.30
8,597.42
1,524.06
5/1/2015
905,836.68
-
10,121.48
1,509.73
897,224.93
59,833.03
8,611.75
1,509.73
6/1/2015
897,224.93
-
10,121.48
1,495.37
888,598.82
61,328.40
8,626.11
1,495.37
7/1/2015
888,598.82
-
10,121.48
1,481.00
879,958.34
62,809.40
8,640.48
1,481.00
8/1/2015
879,958.34
-
10,121.48
1,466.60
871,303.46
64,276.00
8,654.88
1,466.60
9/1/2015
871,303.46
-
10,121.48
1,452.17
862,634.15
65,728.17
8,669.31
1,452.17
10/1/2015
862,634.15
-
10,121.48
1,437.72
853,950.39
67,165.89
8,683.76
1,437.72
11/1/2015
853,950.39
-
10,121.48
1,423.25
845,252.16
68,589.14
8,698.23
1,423.25
12/1/2015
845,252.1_6_
_ _ _ _ _ - — _
_10,121.48_
1,40_8.7_5 _
_ _8_36,539.44_
69,997.90_
_ 8,712.73_
1,408.75
1/1/2016
836,539.44
-
10,121.48
1,394.23
827,812.19
71,392.13
8,727.25
1,394.23
2/1/2016
827,812.19
-
10,121.48
1,379.69
819,070.40
72,771.82
8,741.79
1,379.69
3/1/2016
819,070.40
-
10,121.48
1,365.12
810,314.03
74,136.93
8,756.36
1,365.12
4/1/2016
810,314.03
-
10,121.48
1,350.52
801,543.08
75,487.46
8,770.96
1,350.52
5/1/2016
801,543.08
-
10,121.48
1,335.91
792,757.50
76,823.36
8,785.57
1,335.91
6/1/2016
792,757.50
-
10,121.48
1,321.26
783,957.28
78,144.62
8,800.22
1,321.26
7/1/2016
783,957.28
-
10,121.48
1,306.60
775,142.40
79,451.22
8,814.88
1,306.60
8/1/2016
775,142.40
-
10,121.48
1,291.90
766,312.82
80,743.12
8,829.58
1,291.90
9/1/2016
766,312.82
-
10,121.48
1,277.19
757,468.53
82,020.31
8,844.29
1,277.19
10/1/2016
757,468.53
-
10,121.48
1,262.45
748,609.50
83,282.76
8,859.03
1,262.45
11/1/2016
748,609.50
-
10,121.48
1,247.68
739,735.70
84,530.44
8,873.80
1,247.68
12/1/2016
739,735.70
-
10,121.48
1,232.89
730,847.11
85,763.33
8,888.59
1,232.89
or
urrent
61
MPD Capital Loan
PAYMENT BEGINNING
DUE DATE BALANCE
2/1/2013
Capital Loan to MPD Repayment Schedule
PRINCIPAL INTEREST
PAYMENT RATE
Amount loaned to the MPD
INTEREST
PAYMENT ENDING
1,000,000.00
6/1/2013
1,000,000.00
(50,731.67)
0.02
(5,833.33)
949,268.33
12/1/2013
949,268.33
(48,258.90)
0.02
(8,306.10)
901,009.43
6/1/2014
901,009.43
(48,681.17)
0.02
(7,883.83)
852,328.26
12/1/2014
852,328.26
(49,107.13)
0.02
(7,457.87)
803,221.13
6/1/2015
803,221.13
(49,536.82)
0.02
(7,028.18)
753,684.31
_ 1.2/1/2015_
_ 753, 684.31_
_ �49_970.26L _ _
_ _0.02_
_ _ (6,594_7 _
_ 70_3_714_0_5
_
6/1/2016
703,714.05
(46,537.07)
0.03
(10,027.93)
657,176.98
12/1/2016
657,176.98
(47,200.23)
0.03
(9,364.77)
609,976.75
6/1/2017
609,976.75
(47,872.83)
0.03
(8,692.17)
562,103.92
12/1/2017
562,103.92
(48,555.02)
0.03
(8,009.98)
513,548.90
6/1/2018
513,548.90
(49,246.93)
0.03
(7,318.07)
464,301.97
12/1/2018
464,301.97
(49,948.70)
0.03
(6,616.30)
414,353.27
6/1/2019
414,353.27
(48,277.93)
0.04
(8,287.07)
366,075.34
12/1/2019
366,075.34
(49,243.49)
0.04
(7,321.51)
316,831.85
6/1/2020
316,831.85
(50,228.36)
0.04
(6,336.64)
266,603.49
12/1/2020
266,603.49
(51,232.93)
0.04
(5,332.07)
215,370.56
6/1/2021
215,370.56
(52,257.59)
0.04
(4,307.41)
163,112.97
12/1/2021
163,112.97
(53,302.74)
0.04
(3,262.26)
109,810.23
6/1/2022
109,810.23
(54,368.80)
0.04
(2,196.20)
55,441.43
12/1/2022
55,441.43
(55,441.43)
0.04
(1,108.83)
0.00
(131,285.26)
62
Prior
Current
City of Tukwila Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Ekberg
Finance and Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Lily Jue, Fiscal Coordinator
DATE: December 6, 2016
SUBJECT: Sales Tax and Miscellaneous Revenue Report - 3rd Quarter 2016
Schedule I - Sales Tax
in $1,000's
Third quarter total sales tax collections is down by $270K as compared with the same quarter in
the previous year. There has been a notable decline in sales tax collections from Other
Industries of $253K, or a decrease of 6 %, while at the same time the Construction sales tax
revenue has declined by $17K, or down by 5% during this quarter.
63
2015 Actual
2016 Actual
YOY Change
Other
-- Month
Other
Total
Other
Total
Construction
Industries
!
Total
Collect-
Construe
I
Construe
I
I
i
ed
Rec'd
tion 1 Industries
tion 1 Industries
Amount
%
Amount
% Amount
%
Jan
Mar
$
85 I $
1,195 I
$ 1,280
$
99 I $ 1,190 I
$ 1,289
$
14
16 %1
$ (5)
0 %1 $
9
1%
Feb
Apr
861
1,2271
1,313
971
1,2301
1,328
11
13 %1
3
0 %1
15
1%
Mar
May
100 '
1,362 '
1,462
106 '
1,4131
1,519
6
6 %'
51
4 %'
57
4%
C -1 Totals
$
271
3,784
$ 4,055
$
302
3,834
$ 4,136
$
31
11 %:
50
1 %: $
81
2%
Apr
Jun
109
1,210
1,319
105
1,336
1,440
(4)
-4 %:
126
10 %
121
9%
May
Jul
91
1,453
1,544
118
1,362
1,480
27
29 %!.
(91)
-6 %!.
(65)
-4%
Jun
Aug
141 !
1,621 !
1,762
143 !
1,549 !
1,692
2
1 %!
73
-4 %!
71
-4%
C -2 Totals
$
341 !
4,285 !
$ 4,626
$
365 !
4,246 !
$ 4,612
$
24
7 %!
(38)
-1 %! $
(14)
0%
Jul
Sep
95
1,653
1,748
109
1,4281
1,537
14
14 %i
(224)
-14 %!
(211)
-12%
Aug
Oct
133 i
1,463 i
1,596
111 i
1,438 i
1,549
(21)
-16 %i
(25)
-2 %i
(46)
-3%
Sep
Nov
124 '
1,448 '
1,572
115 '
1,4441
1,559
9
-8 %'
4
0 %'
13
-1%
C -3 Totals
$
352
4,564
$ 4,916
$
335
4,310
$ 4,646
$
(17)
-5 %:
(253)
-6 %: $
(270)
-5%
Oct
Dec
93 i
1,414 i
1,507
Nov
Jan
98 ;
1,370 ;
1,468
Dec
Feb
100
1,992 !
2,092
C -4 Totals
$
291 !
4,776 !
$ 5,067
$
-
i
$ -
$
Totalsj
$ 1,256 i
17,409 i
$18,664
$ 1,003 i
12,391 i
$13,393
$
38
i
(241)
Third quarter total sales tax collections is down by $270K as compared with the same quarter in
the previous year. There has been a notable decline in sales tax collections from Other
Industries of $253K, or a decrease of 6 %, while at the same time the Construction sales tax
revenue has declined by $17K, or down by 5% during this quarter.
63
INFORMATIONAL MEMO
Page 2
Budget to Actual - Sales Tax in $1,000's
Schedule I - Sales Tax
Actual total year -to -date revenue from sales tax collections received continues to exceed
amended budget estimates by $314K of overall budget through September.
64 W: \FIN Projects \Sales Tax Information\2016 \Info Memo Sales Tax - 2016 -Q3 2016MEMO (Dec 2016).docx
2015
2016
Variance [actual
Over (Unger)
-- Month --
Amended Budget]
Collect-
Original
Amended
ed
Rec'd
Actual
Budget
Budget +
Actual
Amt
%
Jan
Mar
$
1,280
$
1,162
$
1,231
$
11289
58
5%
Feb
Apr
1,313
$
1,193
$
1,263
1,328
65
5 %
Mar
May
1,462
$
1,328
$
1,406
1,519
113
8 %
Q -1 Totals
$
4,054
$
3,683
$
3,900
$
4,136
$ 236
6%
Apr
Jun
1,319
$
1,198
$
1,269
1,440
171
14%
May
Jul
1,544
$
1,403
$
1,486
1,480
(6)
0%
Jun
Aug
1,762
$
1,601
$
1,695
1,692
4
0%
Q -2 Totals
$
4,626
$
4,202
$
4,450
$
4,612
$ 162
4%
Jul
Sep
1,748
$
1,588
$
1,681
1,537
(144)
-9%
Aug
Oct
1,596
$
1,450
$
1,535
1,549
14
1%
Sep
Nov
1,572
$
1,428
$
1,513
1,559
47
3%
Q -3 Totals
$
4,916
$
4,466
$
4,729
$
4,646
$ 83
-2%
Oct
Dec
1,507
$
1,369
$
1,450
-
-
Nov
Jan
1,469
$
1,334
$
1,413
Dec
Feb
2,092
$
1,901
$
2,012
-
Q -4 Totals
$
5,067
$
4,604
$
4,875
$
-
$ -
$ -
Totals
$
18,664
$
16,954
$
17,954
$
13,394
$ 314
Actual total year -to -date revenue from sales tax collections received continues to exceed
amended budget estimates by $314K of overall budget through September.
64 W: \FIN Projects \Sales Tax Information\2016 \Info Memo Sales Tax - 2016 -Q3 2016MEMO (Dec 2016).docx
INFORMATIONAL MEMO
Page 3
Below is a graph of sales tax collections by type of industry showing overall change between the
2015 and 2016 revenue receipts.
The overall Construction increase shown above continues to be within the Contractors NAICS
category 238 by $128K, or 51.7% over the same quarter last year. Both the Manufacturing and
Transportation/Warehousing industries have been relatively stable throughout the year.
The overall continuing decline in the "Wholesale Trade" category is attributable to the NAICS
category 423, "Wholesale Trade in Durable Goods" by $512K, or down 37% year -to -date. The
increase in the "Retail Trade" group is due to increased year -to -date sales activity in the
categories of Electronics & Appliances of $131 K and Miscellaneous Store Retailers of $70K.
Of the total $204K year -to -date increase in the "Services" industry, there were combined year -
to -date increases totaling over $213K in the categories of: Finance & Insurance, Real
Estate /Rental /Leasing, Healthcare Social Assistance and Accommodation & Food Services.
The miscellaneous category includes activities from agriculture, forestry, fishing and
mining /utilities with "Unclassifiable Establishments" showing an overall year -to -date decrease of
$107K, or down nearly 38 %. The Unclassifiable Establishments include those taxpayers who
report use taxes to a special trust account under NAICS code 999. In 2015, there was a large
taxable amount of $14.3 million reported, whereas in 2016 there has been a decrease in
reported taxable gross revenue.
WARN Projects \Sales Tax Information\2016 \Info Memo Sales Tax - 2016 -Q3 2016MEMO (Dec 2016).docx
65
INFORMATIONAL MEMO
Page 4
Schedule II shows the year -to -date sales tax from the top ten industry classifications.
Electronics and Appliances in the NAICS 443 category has the highest year over year increase
at $131,202 due to growth in overall gross sales. This is followed by an increase of $70,005 in
the category of Miscellaneous Store Retailers as well as an increase of $37,756 in the category
of Building Material and Garden. These are also attributable to an overall increase in reported
gross revenues for the current period.
Schedule II
Schedule III shows the ten largest declines in sales tax revenue for industries with over $7,000
collected year -to -date. While the NAICS category for Wholesale Trade & Durable Goods
experienced a current quarter decrease in sales tax collections of $512K, the NAICS category
611 for Educational Services had a 64.2% decrease in sales activity over the previous year.
Schedule III
YTD
YTD
Dollar
%
Group
Name
Current
Prior
Diff.
Diff.
452
General Merchandise Stores
$
1,579,747.29
$
1,567,521.77
$
12,226
0.78%
448
Clothing and Accessories
$
1,460,551.12
$
1,510,722.02
$
(50,171)
-3.32%
722
Food Services, Drinking Places
$
1,307,449.90
$
1,272,667.67
$
34,782
2.73%
423
Wholesale Trade, Durable Goods
$
873,970.05
$
1,386,159.95
$
(512,190)
- 36.95%
443
Electronics and Appliances
$
849,236.41
$
718,034.57
$
131,202
18.27%
236
Construction of Buildings
$
563,342.75
$
644,119.41
$
(80,777)
- 12.54%
444
Building Material and Garden
$
562,902.66
$
525,146.44
$
37,756
7.19%
721
Accommodation
$
520,183.19
$
495,737.51
$
24,446
4.93%
453
Miscellaneous Store Retailers
$
508,396.01
$
438,390.98
$
70,005
15.97%
517
Telecommunications
$
486,638.83
$
519,897.07
$
(33,258)
-6.40%
Schedule III shows the ten largest declines in sales tax revenue for industries with over $7,000
collected year -to -date. While the NAICS category for Wholesale Trade & Durable Goods
experienced a current quarter decrease in sales tax collections of $512K, the NAICS category
611 for Educational Services had a 64.2% decrease in sales activity over the previous year.
Schedule III
66 WARN Projects \Sales Tax Information\2016 \Info Memo Sales Tax - 2016 -Q3 2016MEMO (Dec 2016).docx
YTD
YTD
Dollar
%
Group
Name
Current
Prior
Diff.
Diff.
423
Wholesale Trade, Durable Goods
$
873,970.05
$
1,386,159.95
$
(512,190)
- 36.95%
999
Nonclassifiable Establishments
$
175,678.27
$
282,386.49
$
(106,708)
- 37.79%
236
Construction of Buildings
$
563,342.75
$
644,119.41
$
(80,777)
- 12.54%
448
Clothing and Accessories
$
1,460,551.12
$
1,510,722.02
$
(50,171)
-3.32%
517
Telecommunications
$
486,638.83
$
519,897.07
$
(33,258)
-6.40%
454
Nonstore Retailers
$
131,157.90
$
161,672.87
$
(30,515)
- 18.87%
532
Rental and Leasing Services
$
442,780.55
$
462,061.78
$
(19,281)
-4.17%
237
Heavy and Civil Construction
$
57,685.47
$
73,593.13
$
(15,908)
- 21.62%
713
Amusement, Gambling, and Rec
$
160,031.74
$
174,605.92
$
(14,574)
-8.35%
611
Educational Services
$
7,431.23
$
20,760.46
$
(13,329)
- 64.20%
66 WARN Projects \Sales Tax Information\2016 \Info Memo Sales Tax - 2016 -Q3 2016MEMO (Dec 2016).docx
INFORMATIONAL MEMO
Page 5
The following charts show sales tax receipts the City collected from major industries from 2010
through the current year. These categories include retail, services, wholesale, construction, and
other consisting of manufacturing, transportation & warehousing, automotive, and
miscellaneous.
Retail
Construction
Other -Mfg. Trnsp /Wrhsng,
Automotive, & Misc.
WARN Projects \Sales Tax Information\2016 \Info Memo Sales Tax - 2016 -Q3 2016MEMO (Dec 2016).docx
67
INFORMATIONAL MEMO
Page 6
Below is Schedule IV which shows quarterly gambling tax earned for the prior year compared to
the current year.
Schedule IV -Gambling Tax (a)
Gambling tax actual revenue collected through September reporting continues to exceed year -
to -date allocated budget estimates by a total of $885K, or 47.6% overall budgeted increase.
Actual total year- over -year increase as compared with 2015 is $688K, or 33.5% higher. Casinos
within the City continue to do well.
Schedule V shows monthly admissions tax receipts for the prior year and current year to date.
Schedule V - Admissions Tax (b)
(d) 2016 INCREASE (DECREASE)
Quarter 2015 2016 Allocated YEAR OVER YEAR BUDGET VARIANCE
Earned Actual Actual Budget Amount % Amount %
Q1
$ 129,245 $
(d)
2016
$ 32,024
INCREASE (DECREASE)
Quarter
2015
2016
Allocated
YEAR OVER YEAR
BUDGET VARIANCE
Earned
Actual
Actual
Budget
Amount
%
Amount %
Q1
$ 698,773
$ 950,379
$ 631,914
$ 251,606
36%
$ 318,465 50%
Q2
679,484
867,047
614,471
187,562
28%
252,576 41%
Q3
677,923
927,316
613,059
249,393
37%
314,257 51%
Q4
743,365
-
672,240
-
-
- -
Totals
$2,799,545
$ 2, 744, 742
$2,531,684
$ 688,562
-
$ 885,298 -
Gambling tax actual revenue collected through September reporting continues to exceed year -
to -date allocated budget estimates by a total of $885K, or 47.6% overall budgeted increase.
Actual total year- over -year increase as compared with 2015 is $688K, or 33.5% higher. Casinos
within the City continue to do well.
Schedule V shows monthly admissions tax receipts for the prior year and current year to date.
Schedule V - Admissions Tax (b)
(d) 2016 INCREASE (DECREASE)
Quarter 2015 2016 Allocated YEAR OVER YEAR BUDGET VARIANCE
Earned Actual Actual Budget Amount % Amount %
Q1
$ 129,245 $
161,269
$ 135,169
$ 32,024
25% $ 26,100 19%
Q2
171,745
156,588
179,617
(15,157)
-9% (23,029) -13%
Q3
159,808
157,862
167,133
(1,946)
_1% (9,271) -6%
Q4
166,452
-
174,081
-
- - -
Totals
$ 627,250 $
475,719
$ 656,000
$ 14,921
- $ (6,200) -
While admissions tax actual revenue received through September reporting decreased by a
total of $6K, or 1.3% less than budgeted projectons, the actual total year- over -year increase is
nearly $15K compared to 2015, or 3.2% higher.
Schedule VI shows monthly telecommunications utility tax receipts for the prior year and current
year to date.
Schedule VI - Telecommunications Utility Tax (C)
As telecommunications utility tax collections received through September reporting exceeded
year -to -date budgeted projections by a total of $14K, or is up by 1.5 %, actual total year -over-
year receipts has decreased by $7K, or down slightly by just 1 %.
(a) Gambling tax currently includes card games, punch boards, pull tabs, and amusement games.
(b) Excludes golf course admissions tax.
(c) Telecommunications Utility tax currently includes cellular, pager and telephone usage.
(d) Actuals reflected in Schedules IV, V and VI are amounts earned through second quarter 2016.
68 W: \FIN Projects \Sales Tax Information\2016 \Info Memo Sales Tax - 2016 -Q3 2016MEMO (Dec 2016).docx
(d)
2016
INCREASE (DECREASE)
Quarter
2015
2016
Allocated
YEAR OVER YEAR BUDGET VARIANCE
Earned
Actual
Actual
Budget
Amount
% Amount %
Q1
$ 317,991
$ 348,156
$ 311,176
$ 30,166
9% $ 36,980
12%
Q2
349,024
321,852
341,544
(27,172)
-8% (19,692)
-6%
Q3
327,197
317,156
320,185
(10,041)
-3% (3,029)
_1%
Q4
319,135
-
312,295
-
- -
-
Totals
$ 1,313,347
$ 987,164
$ 1,285,200
$ (7,047)
- $ 14,259
-
As telecommunications utility tax collections received through September reporting exceeded
year -to -date budgeted projections by a total of $14K, or is up by 1.5 %, actual total year -over-
year receipts has decreased by $7K, or down slightly by just 1 %.
(a) Gambling tax currently includes card games, punch boards, pull tabs, and amusement games.
(b) Excludes golf course admissions tax.
(c) Telecommunications Utility tax currently includes cellular, pager and telephone usage.
(d) Actuals reflected in Schedules IV, V and VI are amounts earned through second quarter 2016.
68 W: \FIN Projects \Sales Tax Information\2016 \Info Memo Sales Tax - 2016 -Q3 2016MEMO (Dec 2016).docx
SALES TAX SUMMARY
3rd Quarter 2016 (Received in March 2016 - November 2016)
NAICS CONSTRUCTION
236 Construction of Buildings
237 Heavy & Civil Construction
238 Specialty Trade Contractors
15 TOTAL
816,608
83,868
354,811
TOTAL CONSTRUCTION $ 1,255,287 $
Overall Construction Change from Previous Year
MANUFACTURING
311 Food Manufacturing
312 Beverage & Tobacco Products
313 Textile Mills
314 Textile Product Mills
315 Apparel Manufacturing
316 Leather & Allied Products
321 Wood Product Manufacturing
322 Paper Manufacturing
323 Printing & Related Support
324 Petroleum & Coal Products
325 Chemical Manufacturing
326 Plastic & Rubber Products
327 Nonmetallic Mineral Products
331 Primary Metal Manufacturing
332 Fabricated Metal Mfg Products
333 Machinery Manufacturing
334 Computer & Electronic Products
335 Electric Equipment, Appliances
336 Transportation Equipment Mfg
337 Furniture & Related Products
339 Miscellaneous Manufacturing
TOTAL MANUFACTURING
15 TOTAL
7,984
6,892
206
12,439
752
44
2,201
22,787
30,445
16
9,219
3,774
3,227
2,115
4,342
12,189
6,661
4,678
129,312
6,908
14,923
$ 281,114 $
Overall Manufacturing Change from Previous Year
TRANSPORTATION & WAREHOUSING
481 Air Transportation
482 Rail Transportation
484 Truck Transportation
485 Transit and Ground Passengers
487 Scenic and Sightseeing Tran
488 Transportation Support
491 Postal Services
492 Couriers & Messengers
493 Warehousing & Storage
TOTAL TRANSP & WHSING $
Overall Transportation Change from Previous
15 TOTAL
0
839
2,809
1,211
2,567
48,590
710
992
1,272
58,990 $
Year
WHOLESALE TRADE 15 TOTAL
423 Whls Trade - Durable Goods 1,858,044
424 Whls Trade - Nondurable Goods 158,224
425 Wholesale Electronic Markets 2,975
WHOLESALE TRADE TOTAL $ 2,019,243 $
co Overall Wholesale Change from Previous Year
15 YTD
644,119
73,593
248,239
965,952 $
15 YTD
5,062
5,608
180
9,206
586
44
1,825
16,748
21,522
12
7,249
2,511
2,459
1,548
2,422
960
4,998
4,321
91,886
5,938
11,268
196,352 $
15 YTD
0
0
2,140
532
925
37,607
512
796
1,053
43,565
YTD
16 YTD %Diff
563,343 -12.5%
57,685 - 21.6%
376,691 51.7%
997,719
$31,767 3.3%
YTD
16 YTD % Diff
6,173 22.0%
2,719 - 51.5%
169 -5.9%
8,157 - 11.4%
810 38.4%
28 - 35.6%
2,106 15.4%
20,410 21.9%
20,361 -5.4%
15 29.4%
-2,262 - 131.2%
5,628 124.2%
1,761 -28.4%
1,729 11.6%
8,868 266.2%
10,151 957.6%
3,718 -25.6%
2,131 - 50.7%
87,430 -4.8%
3,926 - 319%
13,470 19.5%
197,501
$1,148 0.6%
YTD
16 YTD % Diff
0 0.0%
36 0.0%
1,648 - 23.0%
247 - 53.7%
2,022 118.5%
37,250 -0.9%
536 4.7%
2,048 157.2%
1,077 2.3%
$ 44,864
$1,298 3.0%
15 YTD 16 YTD
1,386,160 873,970
119,892 121,941
2,415 1,868
1,508,467 $ 997,779
($510,688) -33.9%
YTD
% Diff
- 37.0%
1.7%
-22.7%
NAICS AUTOMOTIVE 15 TOTAL
441 Motor Vehicle & Parts Dealer 736,250
447 Gasoline Stations 88,948
TOTAL AUTOMOTIVE $ 825,199 $
Overall Automotive Change from Previous Year
NAICS
442
443
444
445
446
448
451
452
453
454
RETAIL TRADE
Furniture & Home Furnishings
Electronics & Appliances
Building Material & Garden
Food & Beverage Stores
Health & Personal Care
Clothing & Accessories
Sporting Goods, Hobby, Books
General Merchandise Stores
Miscellaneous Store Retailers
Nonstore Retailers
TOTAL RETAIL TRADE
15 TOTAL
433,006
1,053,598
683,037
222,002
293,982
2,159,644
607,620
2,205,774
652,495
218,152
$ 8,529,311 $
Overall General Retail Change from Previous Year
SERVICES 15 TOTAL
51X Information 818,883
52X Finance & Insurance 119,526
53X Real Estate, Rental, Leasing 582,227
541 Professional, Scientific, Tech 499,110
551 Company Management 2
56X Admin, Supp, Remed Svcs 123,092
611 Educational Services 25,643
62X Health Care Social Assistance 334,406
71X Arts & Entertainment 251,187
72X Accommodation & Food Svcs 2,329,336
81 X Other Services 236,159
92X Public Administration 73,067
TOTAL SERVICES $ 5,392,636 $
Overall Services Change from Previous Year
MISCELLANEOUS 15 TOTAL
000 Unknown 18
111 -115 Agriculture, Forestry, Fishing 314
211 -221 Mining & Utilities 791
999 Unclassifiable Establishments 300,911
MISCELLANEOUS TOTAL $ 302,034 $
Overall Miscellaneous Change from Previous Year
15 TOTAL
YTD
15 YTD 16 YTD % Diff
493,141 480,445 -2.6%
67,240 67,083 -0.2%
560,381 $ 547,527
($12,854) -2.3%
15 YTD
315,899
718,035
525,146
162,864
205,120
1,510,722
417,721
1,567,522
438,391
161,673
6,023,093 $
15 YTD
629,091
64,423
480,063
315,418
0
93,178
20,760
210,961
201,714
1,768,405
176,069
55,971
4,016,053 $
15 YTD
4
164
301
282,386
282,855 $
15 YTD
16 YTD % Diff
323,864 2.5%
849,236 18.3%
562,903 7.2%
169,117 3.8%
219,951 7.2%
1,460,551 -3.3%
406,856 -2.6%
1,579,747 0.8%
508,396 16.0%
131,158 - 18.9%
6,211,780
$188,687 3.1%
YTD
16 YTD % Diff
643,250 2.3%
101,252 57.2%
483,273 0.7%
391,317 24.1%
5 0.0%
110,148 18.2%
7,431 - 64.2%
252,396 19.6%
191,751 -4.9%
1,827,633 3.3%
160,959 -8.6%
50,690 -9.4%
4,220,105
$204,052 5.1%
YTD
16 YTD % Diff
0 - 100.0%
257 57.1%
-87 - 128.9%
175,678 - 37.8%
175,848
($107,007) -37.8%
YTD
16 YTD % Diff
GRAND TOTALS $18,663,814 $13,596,719
Grand Total Change from Previous Year
Grand Total Change from Previous Year - Without New Construction
$13,393,123
($203,595) -1.50%
($235,363) -1.86%
70
Tukwila Police Department
Finance and Safety Committee
Quarterly Information Brief
3rd Quarter, 2016
Finance & Safety Quarterly Information Brief
3rd QUARTER HIGHLIGHTS
U Staffing
• New Entry Level Officer
• Peter Tiemann
U Recognition
':'Outstanding Pc
Ron Corrigan
Finance & Safety Quarterly Information Brief
3rd QUARTER HIGHLIGHTS
U Community Outreach
+ Police Safety Education To Refugee Children
• Ramadan Celebration
+ Presentation to Tukwila Teens Group
+ World Affairs Council Meeting
+ Night Out Against Crime
+ School Safety Patrol Training
Finance & Safety Quarterly Information Brief
3rd QUARTER HIGHLIGHTS
U Community Outreach (cont'd)
+ Somali Soccer Tournament
+ Houses of Worship
+ Somali Youth Presentation
+ Community Service Officer Position
Finance & Safety Quarterly Information Brief
3rd QUARTER HIGHLIGHTS
U Significant Operations & Events
+ Fourth of July Event
+ Facilities Planning
+ Juvenile Justice Equity Steering Committee
• Police Executive Research Forum in DC
+ Boeing Founders Day —July 16th and July 17tH
+ G0vQA
+Social Media Project
Finance & Safety Quarterly Information Brief
3rd QUARTER HIGHLIGHTS
U Significant Operations & Events
+ Taking Back Our Boulevard — Equitable Share
Forfeiture Monies - $545,888
+ Records Management System — Spillman
+ Marijuana Grow Investigation
+ Juvenile Prostitution Investigation
+ Auto Theft Task Force Emphasis
+ Suspect of La Rachelle Apts captured in Idaho
Finance & Safety Quarterly Information Brief
3rd QUARTER CRIME STATISTICS
3000
2500
2000
N
O
a.
iJC 1500
In
cD
u
1000
500
0
Case Reports
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Third Quarter 2005 -2016
Third Quarter Average
Finance & Safety Quarterly Information Brief
3rd QUARTER CRIME STATISTICS
Calls for Service
12000
10000
8000
6000
4000
2000
0
Calls for Service
•
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
=Third Quarter
2005 -2016
Third Quarter
Average
Finance & Safety Quarterly Information Brief
3rd QUARTER CRIME STATISTICS
Robbery
in 0 0 0 00 0 °
O O 0 0 0 0
rl
0
N
N
rl
0
N
M
rl
0
N
rl
O
N
Lfl
rl
0
N
rl
0
N
Third Quarter 2005-
2016
Third Quarter Average
2016 CRIME STATISTICS
14
12
10
8
6
4
2
0
Finance & Safety Quarterly Information Brief
Robbery Offenses
2016 Compared to Previous Years
-===
= ;;=;---;;—;7■--=
\\I
T
Lii _a
c > _a
ra - Li- (0 0 a) (1) co - s_ c
2 < 2
▪ 0 z
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CL
< (f)
Range Since 2005
Finance & Safety Quarterly Information Brief
3rd QUARTER CRIME STATISTICS
35
30
25
a, 20
4-
O 15
10
5
0
Aggravated Assault
L.f) up N 00 Cr) 0 T -I N en d' Ln LID
0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0
N N N N N N N N N N N N
Third Quarter 2005-
2016
Third Quarter Average
2016 CRIME STATISTICS
14
12
Finance & Safety Quarterly Information Brief
Aggravated Assault Offenses
2016 Compared to Previous Years
k
10 \
8 \ _ \ \��
6_ ` u 0 cam. Z ii-
: - - 4 ~y \ `
0
L.n -0 S- S- > c tin Q I. > u LO -0 > c tin Q
o Q Q cn O z o °� 2 co < 2 Q cn
Range Since 2005
2015 -2016
Finance & Safety Quarterly Information Brief
3rd QUARTER CRIME STATISTICS
Burglary 1st and 2nd Degree
0 0 0 0 0 °
0 0 0 0 0 0 0
N
N
m
0
N
N
N
LID
N
Third Quarter 2005-
2016
.Third Quarter
Average
2016 CRIME STATISTICS
25
20
Finance & Safety Quarterly Information Brief
Commercial Burglary Offenses
2016 Compared to Previous Years
15 ~ a _
EE-
�:
No
Range Since 2005
Finance & Safety Quarterly Information Brief
3rd QUARTER CRIME STATISTICS
60
50
40
N
Vl
30
0
20
10
0
Residential Burglary
Lfl l0 N 00 Ol 0 r-I N M Lf1 l0
0 0 0 0 0
O O 0 0 0 0 0 0 0 0 0 0
N N N N N N N N N N N N
Third Quarter 2005-
2016
Third Quarter Average
2016 CRIME STATISTICS
30
25
20
Finance & Safety Quarterly Information Brief
Residential Burglary Offenses
2016 Compared to Previous Years
15
:-=
Z--- -
---.-
3-'—.
:„— -..--
V ,
...--,_ Z---- :-.--
10
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...._---= S, ”. , ■. '''■1 .. _.
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Range Since 2005
2014-2 015
S- S- c
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< (1)
U
> U
0 (1)
z
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C u_ 2 < 2 —, < (..)
NI
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Finance & Safety Quarterly Information Brief
3rd QUARTER CRIME STATISTICS
200
180
160
140
120
tn
a)
N
cuC 100
4-
80
60
40
20
0
Auto Theft
if) (.0 N 00 Ol 0 N m if) lfl
o o o o o o o o o o o o
N N N N N N N N N N N N
Third Quarter 2005-
2016
Third Quarter Average
2016 CRIME STATISTICS
70
60
50
40
30
20
10
0
Finance & Safety Quarterly Information Brief
Auto Theft Offenses
2016 Compared to Previous Years
c Q te% e 04 e` ' at Pic
Oti� l cO�fi10 kef �aJ
>a
>a�
Range Since 2005
2015 -2016
Finance & Safety Quarterly Information Brief
3rd QUARTER CRIME STATISTICS
400
350
300
250
N
Vl
200
O
150
100
50
Theft from Vehicle
if)
O O
O O
N-
o
O
N N N
00
O
O
N
O
O
N
0
N
N
0
N
M
0
N
O
N
if)
0
N
0
N
Third Quarter 2005-
2016
Third Quarter Average
2016 CRIME STATISTICS
180
160
Finance & Safety Quarterly Information Brief
Theft from Vehicle Offenses
2016 Compared to Previous Years
140
120
100\
80
60
40
20
Range Since 2005
2014 -2015
Finance & Safety Quarterly Information Brief
Questions?