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Home My WebLink AboutReg 2016-12-05 Item 4F - Contract Supplement #1 - ADA Transition Plan with Transpo Group for $15,700COUNCIL AGENDA SYNOPSIS ---------------------------- - - - - -- Initial, Meefin ,g Date Pre .paced by A 4gor's view review F 12/05/16 BGM k1111 V- ❑ Ordinance Mt ,g Date ❑ Bid Award Mtg Date ❑ Public I-lewin ,g Mt ,g Date ❑ -1 Other Mtg Date SPONSOR ❑ Council ❑ Mayor [-] I-JR ❑ DCD ❑ Finance E].Fire ❑ IT ❑ P&R ❑ Police N PW SPONSOR'S This Supplemental Agreement No. 1 with the Transpo Group is for the Americans with SUMMARY Disability Act (ADA) Transition Plan. This Supplement will prepare the draft plan for the public comment period, edit the GIS mapping, and produce the final document for Council adoption by Resolution. Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 16-053 with the Transpo Group for $15,700.00. The entire contract is now $43,500.00 and requires Council approval. REVIEWED BY ❑ cow mtg. ❑ CA&P Crate ❑ F&S Cmte Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/21/16 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMI'l-FEE" Majority Approval; Forward to Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $15,700.00 $168,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 20, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/05/16 ITEM INFORMATION ITEMNO. 4.F. CAS NUMBER: I STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDADATE: 12/05/16 AGENDA ITI,"m TITLE ADA Transition Plan Supplemental Agreement No. I with Transpo Group, USA CATEGORY ❑ Discussion Mtg Date N Motion Mtg Date 12105116 ❑ Resolution Mtg Date ❑ Ordinance Mt ,g Date ❑ Bid Award Mtg Date ❑ Public I-lewin ,g Mt ,g Date ❑ -1 Other Mtg Date SPONSOR ❑ Council ❑ Mayor [-] I-JR ❑ DCD ❑ Finance E].Fire ❑ IT ❑ P&R ❑ Police N PW SPONSOR'S This Supplemental Agreement No. 1 with the Transpo Group is for the Americans with SUMMARY Disability Act (ADA) Transition Plan. This Supplement will prepare the draft plan for the public comment period, edit the GIS mapping, and produce the final document for Council adoption by Resolution. Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 16-053 with the Transpo Group for $15,700.00. The entire contract is now $43,500.00 and requires Council approval. REVIEWED BY ❑ cow mtg. ❑ CA&P Crate ❑ F&S Cmte Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/21/16 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMI'l-FEE" Majority Approval; Forward to Consent Agenda COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $15,700.00 $168,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 20, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/05/16 MTG. DATE ATTACHMENTS 12/05/16 Informational Memorandum dated 11/18/16 Supplemental Agreement No. I to Contract No. 16-053 Minutes from the Transportation Committee meeting of 11/21116 55 56 TO: FROM B': CC: DATE: �� -0��v o�� Tukwila Public Works Department -Bob Giberson, Director Transportation Committee Bob Gibameom, Public Works Director f0 Scott Bates, Traffic Engineering Coordinator Mayor Ekberg November 18,2016 SUBJECT: City Project No. 91510405" Contract No. 16-053 Supplemental Agreement No' 1 with Tramspo Group USA Inc. Allan Ekberg, Mayor ISSUE Approve 8Vnn|8nn8nLu| Agreement No. | with Transpo Group USA, Inc. (Tranyon) for the ADA Transition Plan design contract. BACKGROUND In June 2015, the City entered Contract No. 15-120 with Transpo Group for $104,200 to prepare Tukvv|a'eADATransition Plan. |n April of2O18` the City entered contract 10-O53[O complete the deferred Task 6 of the original scope and fee for $27,800. Transpo is nearing completion of the draft AUA Transition Plan, but additional fees and time iS needed tO support the project thnOUghthepUb|iC comment period and final editing of the documents and maps. DISCUSSION Supplemental Agreement No. 1 i8 for Tranapoto prepare the draft /\0ATnanGidon Plan for the public comment period, complete edits to the G|8 mapping, incorporate the public comments, and produce the final documents. Supplemental AOr8enOHDt NO. 1 iDC|Ud8G an additional fee of $15.700 as identified iO Exhibit B and 8 time extension until April 1,2O17. With the original amount Uf$27,8OO. the contract amount will now b8$43'50O.00 and will require Council approval. FINANCIAL IMPACT 2O15ADA Contract No. 15-120 $1O4,20O.00 2018ADA18-053 27'800.00 2U1UADA16-O538upp No. 1 $ 147,700.00 2015 & 2016 Budget $105,OOO.00 03'UOO.00 $ 168,000.00 Council is being asked k}approve Supplemental Agreement No. 1 to Contract No. 16-053 Transpo Group USA, Inc. for the revised total contract amount of $43,500.00 for the ADA Transition Plan and consider this item On the Consent Agenda 8t the December 5'2010 Regular Meeting. Attachments: Supplemental Agreement No. 1 with Exhibit B wAP*Enn\Pnoscrsv+nwunepmjeomwox Transition Plan «wn,u40om"m Memo rranspoaupvm,o*v 111816 omocx rp-a n. MC City of Tukwila Agreement Number: 16-053 6'5�0 • 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and Transpo USA Inc. That portion of Contract No. 16-053 between the City of Tukwila and Transpo USA Inc. is amended as follows: Sections: 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending April 1, 2017, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than April 1, 2017, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $43,500 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this CITY OF TUKWILA Allan Ekberg, Mayor day of November, 2016. ATTEST /AUTHENTICATED CONTRACTOR Printed Name: APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney 5j4 6� Page I of I We, Transpo Group USA, Inc. Exhibit B: Cost Estimate Worksheet City of Tukwila ADA Transition Plan Pay rates are effective from June 25, 2016 through June 23, 2017, within the ranges shown in the attachment. Only key staff are shown and other staff may work on and charge to the project as needed by the project manager. Labor: Project Quality Project CAD/ Project 1 ® GIS Database Edits Manager Control Engineer Graphics Admin initials 6 $1,200 2 Update Cost/Estimates job title Plnr L4 Dir L7 Anyl L4 Eng L2 PA L4 Update Document Maps $130.00 $200.00 $125.00 $95.00 $125.00 cost rate 10 Labor: 1 ® GIS Database Edits 1 8 B 9 6 $1,200 2 Update Cost/Estimates 6 6 $570 3 Update Document Maps 10 10 $1,250 4 Comment/Edit Responses 12 2 14 $1,960 5 Response to public comment 12 _ 6 18 $2,970 6 0 $0 7 _ - - 0 $0 8 - -- 0 $0 12 0 $0 13 0 _$0 _ 14 - - 0 _ $0 15 0 $0 _$0 16 _ _ 0 17 0 $0 18 0 $0 19 0 $0 201 1 1 1 1 1 1 0 $0 Total Hours 12 15 18 12 0 57 .,..... . .... . .. $1,560 $3,000 $2, 250 $1,140_ $0 i R •1 & v, � ,Z�,.,�� "'r „y;�?f+F#I�'4'��►.' , �., ��z�j %iR "�,f`!�'��Lz"!U4r,r,�,, Subconsultants: 1 Subconsultant A 2 Subconsultant B 3 Subconsultant C 4 Subconsultant D 5 Subconsultant E Previous budget $ 27,800.00 Current Unbilled (10/19/16) $ 9,693.75 Transpo Write -off $ (2,000.00) Cost Estimate Prepared on: 10/25/2016 TRANSPORTATION COMMITTEE City of Tukwila City Council Transportation Committee Meeting Minutes November2l, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Verna Seal, Acting Chair; Joe Duffie, {Absent: Dennis Robertson) Staff: David Cline, Bob Giberson, Dave Sorensen, Jaimie Reavis, Robin Tischmak, Gail Labanara, Moira Bradshaw, Jack Pace, Laurel Humphrey CALL TO ORDER: Acting Committee Chair Seal called the meeting to order at 5:30 p.m. 1. PRESENTATIONS 11. BUSINESS AGENDA A. Americans with Disabilities Act Transition Plan Update Staff presented the draft ADA Transition Plan prepared by the Transpo Group. The Plan, a federal requirement, addresses accessibility within the public right -of -way and will next undergo a 30 -day public comment period before returning to Council for consideration and adoption. INFORMATION ONLY. B. Supplemental Agreement: Americans with Disabilities Act Transition Plan Staff is seeking Council approval of Supplemental Agreement No. 1 with Transpo Group USA, Inc. in the amount of $15,700.00 for continued support through the public comment stage and final editing. If approved, the contract will be extended through April 1, 2017. MAJORITY APPROVAL. FORWARD TO DECEMBER 5, 2016 REGULAR CONSENT AGENDA. C. Interagency Agreement: Baker Boulevard Non - Motorized Improvements Staff is seeking Council approval of an interagency agreement with King County to accept $1 million for the City to complete the Baker Boulevard and Christensen Road segments of the TUC /TOD Pedestrian Improvements. This will construct buffered bike lanes in each direction along Baker Boulevard, reduce vehicular travel lanes from four to three, and add a minimum 12 -foot wide side path along Christensen Road. There is no match required forthis King County grant. MAJORITY APPROVAL. FORWARD TO DECEMBER 5, 2016 REGULAR CONSENT AGENDA. D. Project Completion: 2016 Overlay and Repair Program Staff is seeking Council approval of project completion and release of the retainage bond to Lakeside Industries, Inc. in the amountof $1,098,062.24 forthe 2016 Overlay and Repair Project. This project provided hot mix asphalt paving at nine locations and a portion of the parking lot at Fort Dent Park. Construction was completed on August 12, 2016. MAJORITY APPROVAL. FORWARD TO DECEMBER 5, 2016 REGULAR CONSENT AGENDA. 61