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Home My WebLink AboutCOW 2016-12-12 Item 4C - Discussion - Recruitment of Membership for Public Safety Bond Financial Oversight CommitteeCOUNCIL AGENDA SYNOPSIS Meeliq Date Prepared by May Ar Is review Council review 12/12/16 LH ITEM INFORMATION ITEM NO. 4.C. 29 SPONSOR: LAUREL HUMPHREY 1ORIGINAL, AGENDA DATFI: 12/12/16 A(,.i3NDA ITI',,m Ti(i'j,j-,, Discussion and consensus on next steps in recruitment of membership for the Public Safety Bond Financial Oversight Committee. CATI,?,GORY F;j Discussion Mi g Date 12112116 ❑ motion At g Date 1:1 Resolution Ai g Date ❑ Ordinance Mtg Dace 1:1 BzdAward lt g Date 1:1 Public.1-fewing AtS Dale ❑ otber At g Dale SPONSOR E Council ❑ Mayor O.FIR ❑ DCD [:].Finance [:] -Fire [:] IT [:] P&R [:] Police ❑ PIV SPONSOR'S Staff is seeking Council consensus on a proposed timeline for recruitment and appointment summ,IRy of membership to the Public Safety Plan Financial Oversight Committee. R I,," N I I 1-,'W 1," 1) B Y El cow mtg. ❑ CA&P Cmte F&S Cmte ❑ Transportation Cmte ❑ utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 12/6/16 COMMITTEE CI-MIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Commrl-f]31-1, COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/12/16 MTG. DATE ATTACHMENTS 12/12/16 Informational Memorandum dated 12/6/16, with Attachment Minutes from the Finance and Safety Committee meeting of 12/6/16 29 30 City of Tukwila Allan Ekberg, Mayor TO: Committee of the Whole FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: December 6, 2016 SUBJECT: Process for Recruitment and Appointment of Public Safety Plan Financial Oversight Committee ISSUE Ordinance 2509 provides that the City Council appoint a Public Safety Bond Financial Oversight Committee within six months of passage. Staff recommends that the City Council appoint the membership of this Committee as soon in 2017 as is practical while allowing for a reasonable application period and time for Council Review. The Committee Charter adopted by Resolution 1892 states that "the City will advertise broadly the opportunity to serve on the Committee. Interested individuals may apply by completing the City's Boards and Commissions application form available on the City website. Applications will be reviewed by a standing Committee of the City Council which will make a recommendation to the Committee of the Whole." DISCUSSION The Finance and Safety Committee discussed next steps at its December 6, 2016 meeting and recommends the following timeline for recruitment and appointment: 12/12/16 Council discusses and gives direction on next steps at C.O.W. 12/13/16 Notice of vacancies begins to be advertised 1/27/17 Applications due to City Hall Feb 2017 The City Council's Public Safety Committee reviews applications 2/27/17 Committee of the Whole considers Public Safety Committee recommendation 3/6/17 If ready, Council makes appointments at Regular Meeting RECOMMENDATION Council is asked to consider this timeline and give approval to begin advertising the vacancies this week. ATTACHMENT Notice of Intent to Appoint the Public Safety Bond Financial Oversight Committee 31 32 Attachment 1 Notice of Intent to Appoint the Public Safety Bond Financial Oversight Committee The Tukwila City Council is currently seeking five representatives to serve on the Public Safety Bond Financial Oversight Committee. What is the Public Safety Bond Financial Oversight Committee? Voters in the City of Tukwila approved Proposition 1, providing for the issuance of general obligation bonds not to exceed $77,385,000 to pay for: • Replacement of three seismically-deficient fire stations (Stations 51, 52 and 54) • Guaranteed funding for fire equipment and apparatus for the life of the 20-year bond • Construction of a Justice Center to house the Tukwila Police Department and Municipal Court Ordinance No. 2509 provides that the City Council appoint a Public Safety Bond Financial Oversight Committee within six months of passage. The purpose of the Committee is to independently represent taxpayers concerning the City's expenditures relating to the bond by reviewing the allocation of bond proceeds and progress on achieving the purposes of the Proposition. The Committee will report its findings to the City Council and the public at least semi-annually. Resolution No. 1892 establishes a Charter for the Committee. Vacant Positions The City Council is currently seeking five members to serve on the Committee, including two residents, two members from the business community, and one at-large member who could be a resident or a representative from a business or a nonprofit organization serving members of the Tukwila community. One resident and one business representative will initially be appointed for a term of three years, and the three remaining positions will be terms of two years. The Committee will meet at least twice yearly. Next Step If you are interested in applying please fill out the application fora ointment and return to the City by 5:00 p.m. Friday, January 27, 2017. Completed applications can be emailed to Boa rdsComms(cDtu k)Ai'laa. ov or mailed to Laurel Humphrey, Tukwila City Hall; 6200 Southcenter Blvd; Tukwila, WA; 98188. The City Council expects to appoint the membership of the Committee in March 2017. For more information about the vacant positions, please call Laurel Humphrey at 206-433-8993. Volunteers for City Boards, Commissions, and Committees are subject to a background check. 33 34 Finance and Safety Committee Minutes .............................................................................. ............................... December 6, 2016 the records and ensure the right processes are in place going forward. The position is temporary and the City will be 90% reimbursed, or $50,827.50. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 12, 2016 SPECIAL CONSENT AGENDA. D. 2016 Second Quarter Cash and Investment Report Staff presented the 2nd Quarter Cash and Investment Report for 2016, including information on the City's portfolio components, performance, policy compliance and liquidity analysis, fund cash and investment balances, and investment environment. At June 30, 2016, the portfolio totaled $54.5 million comprising $43.4 million in cash and cash equivalents and $11.1 in longer term investments. The portfolio balance increased by $1.9 million from the March 31, 2016 balance. INFORMATION ONLY. E. 2016 Third Quarter Sales Tax Report Staff presented the 2016 3rd Quarter Sales Tax and Miscellaneous Revenue Report, including details on retail sales tax, gamblingtax, and admissions tax revenues with sale tax broken out by industry classifications. Total sales tax collections for the 2nd quarter were $270K below those for the same period last year. INFORMATION ONLY. F. 2016 Third Quarter Police Department Report Staff updated the Committee on Police Department items of significance that occurred during the 3rd quarter of 2016. The information included a staffing update, highlights, and crime statistics. The Committee requested location information on the robberies that occurred in the 3rd quarter. Councilmember Kruller asked how Tukwila has been affected by the regional opioid crisis. At this time, overdose deaths have not significantly increased in Tukwila but drug addiction is a likely factor in property and auto related crimes. INFORMATION ONLY. III. MISCELLANEOUS Microsoft License Renewal Staff is seeking Council approval to renew the Microsoft Enterprise License Agreement for an additional three -year term in the amount of $108,000. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 12, 2016 COMMITTEE OF THE WHOLE AND SPECIAL MEETING. Budget Amendment Relating to Public Safety Bond Issuance Staff requested an addition to the December 12, 2016 Committee of the Whole agenda of an ordinance to amend the 2016 budget to reflect costs of the issuance of the Public Safety Bonds. If agreed to by the Committee, staff will prepare an ordinance and memo for the agenda. UNANIMOUS APPROVAL. 35