HomeMy WebLinkAboutSpecial 2016-12-12 Item 2D - Grant Acceptance - Police Department Disposition Research Specialist Position for $56,475 (with 10% City Match of $5,647)COUNCIL AGENDA SYNOPSIS
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Meefiq Dale Prepared by May gr s revieav Council review
12/12/16 LR
ITEM INFORMATION
ITEMNO,
Spec 2.D.
I
261
STAFF SPONSOR: LEON RICHARDSON I
C)RI(,INAj, A(.,,j '.NDA DA1'1,,":
AGENDA ITEM Trim Grant Funded Disposition Research Position
CATJ-,,GORY E Dismssion
Mt g Dale 12112116
Motion
At g Date 12112116
❑ Resolution
MIS Date
❑ Ordinance
Alg Date 2
❑ BidAxard
At g Date
❑ Public Hearing
At g Date
1:1 Other
ltg Dale
SPONSOR ❑ Council ❑ Mayor E:].I-IR ❑ DCD E]Finance [:]Fire ❑ TS [:],P&R E Police ❑ Pw/
SPONSOR'S The Tukwila Police Department applied for a grant to have dedicated staff to do research
SUMMARY and help improve our criminal history results. We are one of several sub grantees to
awarded the grant. The grant is being managed by WSP and requires a 10% match in the
amount of $5,647. The total grant amount is $56,475 of which $50,827.50 is reimbursable.
REN'11?WFID 13Y ❑ cow Mtg. ❑ CA&P Cmte F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 12/6/12 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SI)ONSOR/Ai)MIN. Department of Community Development
Comm"I"T"J" Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPHNI)YFURE Ri,"QUIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED
$50,827.50 (Grant funds) $ $5,647
Fund Source:
Comments: This is grant funded (reimbursement) with a 10% match of 5,647.50.
MTG. DATE
RECORD OF COUNCIL ACTION
12/12/16
MTG. DATE
ATTACHMENTS
12/12/16
Informational Memo dated 11/30/16
Contract with WSP (Interagency Agreement)
WSP Annual compliance Report 2016
WSP Annual compliance report 2015 (extract)
Minutes from the Finance and Safety Committee meeting of 12/6/16
261
262
Pq of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO:
Finance and Safety
FROM:
Mike Villa, Chief of Police
BY:
Leon Richardson, Senior Manager
CC:
Mayor Ekberg
DATE:
30 November 2016
SUBJECT:
Disposition Research Specialist (Grant funded position)
ISSUE
There are multiple records that need to be updated due to processing errors which are
resulting in Criminal History not reflecting accurately for some people.
BACKGROUND
Tukwila began using a new correctional facility, SCORE in 2011. The SCORE facility is
having issues placing the Tukwila case number in their system when booking people.
This causes criminal history checks to not always show complete information. We have
identified a significant amount of records that need to be researched and corrected.
ANALYSIS
To continue with the current incoming workload and to maintain the current level of
service to the community and other agencies the Tukwila Police Records Unit needs to
add one temporary FTE who will be assigned to research and correct SCORE booking
information.
FINANCIAL IMPACT
The Tukwila Police Department was awarded a grant in the amount of $56,475 with a 10%
match of $5,647. Federal Reimbursement (90%) $50,827.50. This reimbursement is at the
discretion of the agency in that it can be Monthly, Quarterly or one lump sum at the end of the
FY.
RECOMMENDATION
Please forward to the consent agenda on 12 December 2016, and approve 1 temporary FTE for
2017.
ATTACHMENTS
Washington State Patrol Interagency agreement
Washington State Patrol Annual Compliance Report (march 2016)
Washington State Patrol Annual Compliance Report (march 2015)
263
264
APPROVED AS TO FORM BY THE UFAC E OF THE A 1 1 UNINLY Ur-INIMMAL I U
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
Page 1 of 9
265
WSP Contract No.
WASHINGTON STATE PATROL
K1 2324
INTERAGENCY AGREEMENT
CFDA No.
National Criminal History Improvement Program
(NCHIP) Grant Fiscal Year 2016
16.554 - National Criminal History Improvement
I Program (NCHIP)
This Agreement is between the State of Washington, Washington State Patrol and the Public Agency
identified below, and is issued pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW.
PUBLIC AGENCY NAME
Statewide Vendor Registration Number
CITY OF TUKWILA POLICE DEPARTMENT
i SWV001 8023-05
Public Agency Location Address
Public Agency Mailing Address (if different from location address)
6200 Southcenter Blvd, Tukwila, WA 98188
Public Agency Contact Name
Public Agency Data Universal Numbering System (DUNS)
unique identifier
Mr. Leon Richardson, Records Manager
Public Agency Contact Telephone
Public Agency Contact E-mail Address
206-431-1808
I.richardson@tukwilaWA.gov
WSP Contact Information
WSP Project Manager Name and Title
WSP Project Manager Address
WSP Criminal Records Division
Ms. Deborah Collinsworth
3000 Pacific Avenue, SE Ste 204
Olympia, WA 98504-2633
Telephone
Fax
E-mail Address
1
360 534-2102
()
1 360) 534-2070
(
Deborah .Collinsworth @wsp.wa.gov
WSP Administrative Contact Name and Title
WSP Administrative Contact Address
Mr. Simon Tee
WSP Budget and Fiscal Services
Grants and Contracts Manaqer
PO Box 42602, 01 m is WA 98504-2602
Telephone
Fax
mail Address
(360) 596-4052
(360) 596-4078
Simon.Tee@wsp.wa. oy
g�
Federal Assistance Information
Is the Public Agency a subrecipient of federal assistance for the purposes of
Federal Grant Award Number
this agreement? Yes [:]No
2016-RU-BX-KO25
Federal Agency
Federal Grant Award Date
US Department of Justice, Office of Justice Programs,
Bureau of Justice Statistics
August 26, 2016
Is this agreement funded by a federal award for research and development?
Federal Award to WSP
❑ Yes No
$569,1999
Agreement Start Date Agreement End Date Maximum Agreement Amount
October 1, W016 September 30, 2017 $56,475 (includes 10% Match)
This Agreement, including the attached Terms and Conditions and any other documents incorporated by reference, contains all of the
terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or bind the parties. The parties signing below warrant that they have read
and understand this Agreement and have the authority to enter into this Agreement.
FOR THE WASHINGTON STATE PATROL:
FOR THE PUBLIC AGENCY:
WSP Signature Date
Public Agency Signature Date
Printed Name and Title
Printed Name and Title
John R. Batiste, Chief
APPROVED AS TO FORM BY THE UFAC E OF THE A 1 1 UNINLY Ur-INIMMAL I U
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
Page 1 of 9
265
WSP INTERAGENCY AGREEMENT (Continued)
1- 0wfnbk»nm
"Agreement" means this Interagency Agreement, including all documents attached or
incorporated byreference.
"Equipment" means an article of nonexpendable, tangible personal property having a useful life of
more than one year and an acquisition cost which equals the lesser of (a) the capitalization level
established by the governmental unit for financial statement purposes, or (b) $5,000.
"BJS" means the Bureau of Justice Statistics of the Office of Justice Programs (OJP), U.S.
Department ofJustice (OOJ), the grantor nf National Criminal History Improvement Program
(NCH|P) Grant funds.
"Public Agency" means the entity performing services to this Agreement and includes the Public
Agency's offioero, directors, trustees, employees and/or agents unless otherwise stated in this
Agreement. For the purposes of this agreement, the Public Agency shall not be considered an
employee or agent ofVVSP.
^VVSP''means the State of Washington, Washington State Patrol, and its officers, directors,
trustees, employees and/or agents.
2. Statement mfWork. The Public Agency shall perform the services eo set forth in Exhibit A.
Statement of Work, which ie attached hereto and incorporated herein.
3. Special Terms and Conditions. |n addition to the terms contained in this Agreement, the Public
Agency shall comply with the terms and conditions contained in Exhibit B, Special Terms and
Conditions, which in attached hereto and incorporated herein.
4' Payment. WSP shall pay the Public Agency an amount not to exceed the Maximum Agreement
Amount specified on Page 1 of this Agreement, minus any matching requirements held by the
Public Agency ae specified in this Agreement.
5- Billing Procedure. WSP shall reimburse the Public Agency according to Exhibit A, Statement of
Work, for work performed to the satisfaction of the VVSP Project Manager. Compensation for
services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted not more often than monthly to the VVSP Project Manager. The invoice must include
the following:
a. description of the work performed
b. activities accomplished
o. progress of the project
d. fees and expenses
L match amount ao well es amount requested for reimbursement
g. for equipment purchases, a copy of the Public Agency's property record which includes the
tag number that io assigned to the equipment
h. for salary and benefits reimbursement, summary report of hours and costs of salaries and
benefits by employees assigned to the project
i. reference toVVGP'o agreement number.
The Public Agency shall submit the final invoice not later than forty-five (45) calendar days from
the Agreement End Date.
6. Agreement Alterations and Amendments. W8Pand the Public Agency may mutually amend
this Agreement. Such amendments shall not be binding unless they are in writing and signed by
personnel authorized ho bind VVSP and the Public Agency.
VVSP Interagency Agreement —NCH|PGubreoipient Page 2ofA
11/20/15
WSP INTERAGENCY AGREEMENT (Continued)
7. Assignment. The work to be provided under this Agreement, and any claim arising thereunder,
is not assignable or delegable by either party in whole or in part, without the express written
consent of the other party.
8. Certification regarding Debarment, Suspension or Ineligibility. If federal funds are the basis
for this Agreement, the Public Agency certifies that neither the Public Agency nor its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this Agreement by any federal department or agency. If requested
by WSP, the Public Agency shall complete and sign a Certification Regarding Debarment,
Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the Public
Agency for this Agreement shall be incorporated into this Agreement by reference. Further, the
Public Agency agrees not to enter into any arrangements or contracts related to this Agreement
with any party that is on the "General Service Administration List of Parties Excluded from
Federal Procurement or Non - procurement Programs" which can be found at www.sam.gov.
9. Compliance with Civil Rights Laws. During the period of performance for this Agreement, both
parties shall comply with all federal and state nondiscrimination laws.
10. Disputes. In the event that a dispute arises under this Agreement, it shall be determined by a
Dispute Board in the following manner: The Chief of WSP shall appoint a member to the Dispute
Board. The Public Agency shall appoint a member to the Dispute Board. The Chief of WSP and
the Public Agency shall jointly appoint a member to the Dispute Board. The Dispute Board shall
evaluate the dispute and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding to all parties to this Agreement.
11. Federal Funding Accountability and Transparency Act. In order to comply with the Federal
Funding Accountability and Transparency Act, the Public Agency shall provide to WSP the
following information:
a. The Public Agency's Data Universal Numbering System (DUNS) unique identifier;
b. The names and total compensation of the five most highly compensated officers of the
Public Agency if the Public Agency in the preceding fiscal year received (i) 80 percent or
more of its annual gross revenues in Federal awards; and (ii) $25,000,000 or more in annual
gross revenues from Federal awards; and (iii) the public does not have access to
information about the compensation of the senior executives of the entity through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986; and
c. Other relevant information specified by the U.S. Office of Management and Budget in
subsequent guidance or regulation.
12. Indemnification. The Public Agency shall be responsible for and shall indemnify and hold WSP
harmless for all claims resulting from the acts or omissions of the Public Agency and its
subcontractors. WSP shall be responsible for and shall indemnify and hold the Public Agency
harmless for all claims resulting from the acts or omissions of WSP and its subcontractors.
13. Independent Capacity. The employees or agents of each party who are engaged in the
performance of this Agreement shall continue to be employees or agents of that party and shall
not be considered for any purpose to be employees or agents of the other party.
14. Inspection; Maintenance of Records. During the term of this Agreement and for one year
following termination or expiration of this Agreement, the Public Agency shall give reasonable
access to the Public Agency's place of business and records to WSP and any other employee or
agent of the State of Washington or the United States of America for the purpose of inspecting
the Public Agency's place of business and its records, and monitoring, auditing and evaluating
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
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267
WSP INTERAGENCY AGREEMENT (Continued)
the Public Agency's performance and compliance with applicable laws, regulations, rules and this
Agreement.
During the term of this Agreement and for six years following termination or expiration of this
Agreement, the Public Agency shall maintain records sufficient to document (i) performance of all
acts required by statute, regulation, rule, or this Agreement; (ii) substantiate the Public Agency's
statement of its organization's structure, tax status, capabilities and performance; and (iii)
demonstrate accounting procedures, practices and records which sufficiently and properly
document the Public Agency's invoices to WSP and all expenditures made by the Public Agency
to perform as required by this Agreement.
15. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, or
between its terms and any applicable statute or rule the inconsistency shall be resolved by giving
precedence in the following order to:
Applicable federal and state law, regulations and rules;
This Agreement;
Exhibit A, Statement of Work;
Exhibit B, Special Terms and Conditions
Any other provision of this Agreement; and
Any document incorporated by reference.
16. Personnel. WSP officers performing work under the terms of this Agreement shall be under the
direct command and control of the Chief of WSP or designee, and shall perform duties required
under this Agreement in a manner consistent with WSP policy and regulations, and applicable
federal, state and local laws. The assignment of WSP personnel under this Agreement shall be
at the discretion of the Chief of WSP or designee.
17. Savings. In the event that funds WSP relied upon to establish this Agreement are withdrawn,
reduced or limited, or if additional or modified conditions are placed on such funding, WSP may
immediately terminate this Agreement by providing written notice to the Public Agency. This
termination shall be effective on the date specified in the notice of termination.
18. Severability. If any provision of this Agreement or any provision of any document incorporated
by reference shall be held invalid, such invalidity shall not affect the other provisions of this
Agreement which can be given effect without the invalid provision, if such remainder conforms to
the requirements of applicable law and the fundamental purpose of this Agreement, and to this
end the provisions of this Agreement are declared to be severable.
19. Single Audit Act Compliance. If the Public Agency is a subrecipient and expends $750,000 or
more in federal awards from any and /or all sources in any fiscal year, the Public Agency shall
procure and pay for a single audit or a program- specific audit for that fiscal year. Upon completion
of each audit, the Public Agency shall:
(1) Submit to the WSP contact person the data collection form and reporting package specified
in 2 CFR Part 200, Subpart F, reports required by the program- specific audit guide (if
applicable), and a copy of any management letters issued by the auditor;
(2) Follow -up and develop corrective action for all audit findings; in accordance with 2 CFR Part
200, Subpart F; prepare a "Summary Schedule of Prior Audit Findings" reporting the status of
all audit findings included in the prior audit's schedule of findings and questioned costs..
20. Statewide Payee Registration. The Public Agency is required to be registered as a Statewide
Payee prior to submitting a request for payment under this Agreement. The Washington State
Department of Enterprise Services (DES) maintains the Statewide Payee Registration System to
obtain registration materials go to:
http : / /www des wa gov/ services/ ContractingPurchasinq /BusinessNendorPay /Pages /default.aspx.
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
•:
Page 4 of 9
WSP INTERAGENCY AGREEMENT (Continued)
21. Subcontracting. Except as otherwise provided in this Agreement, the Public Agency may
subcontract for any of the services provided under this Agreement with the prior, written approval
of WSP. The Public Agency shall be responsible for the acts and omissions of any subcontractor.
22. Termination. Except as otherwise provided in this Agreement, either party may terminate this
Agreement upon thirty (30) calendar days written notification. If this Agreement is so terminated,
the terminating party shall be liable only for performance in accordance with the terms of this
Agreement for performance rendered prior to the effective date of termination
23. Waiver. A failure by either party to exercise its rights under this Agreement shall not preclude
that party from subsequent exercise of such rights and shall not constitute a waiver of any other
rights under this Agreement unless stated to be such in writing and signed by an authorized
representative of the party and attached to the original Agreement.
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
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••
Exhibit A
STATEMENT OF WORK
Introduction. The purpose of this Agreement is to provide National Criminal History Improvement
Program (NCHIP) grant funds for Fiscal Year 2016 to the Public Agency in order to increase the
number of fingerprint submissions sent to and received by the state repository. Any work,
personnel, and /or equipment funded must be for the authorized purposes of the grant in
accordance with Federal statutes, regulations and the terms and conditions stated in the U.S.
Department of Justice announcement OMB No. 1121 -0329 and the grant award. Federal funds
under this award will be used to supplement but not supplant local government funds. This
subaward is not for Research and Development (R &D) purpose.
Scope of Work. The Public Agency shall employ one temporary employee to research and correct
SCORE booking information which will increase disposition compliance with WSP and FBI.
3. Project Budget. WSP shall reimburse the Public Agency according to the following budget, a
summary of the budget proposed in the Public Agency application:
Category
Cost
Personnel
$29,120.00
Fringe Benefits
$27,355.00
Total Direct Costs
$56,475.00
Federal Reimbursement (90 %)
$50,827.50
Local Match (10 %)
$5,647.50
Indirect may be charged for total direct costs. As a local government, the Public Agency is required
to prepare and retain its indirect cost proposal on file for review. If applicable, Public Agency shall
use the approved federally recognized indirect cost rate negotiated between the Public Agency and
the Federal Government or, if no such rate exists, either a rate negotiated between the WSP and
the Public Agency, or a de minimis indirect cost rate as defined in §200.414 Indirect (F &A) costs,
paragraph (f).
Matching funds are restricted to the same use of funds as allowed for the Federal funds and are
subject to audit. The Public Agency must maintain records which clearly show the source, amount,
and timing for all matched contributions. Local funds committed as match can only be so for one
federal grant.
Expenditures may only occur within the categories listed above. However, changes of up to 10%
can be made without prior approval from WSP. Changes that exceed 10% will require the Public
Agency to submit a budget change request to WSP for approval.
4. Equipment Management.
a. Title to Equipment. Upon successful completion of the terms of this Agreement, all equipment
purchased by the Public Agency with Agreement funds will be owned by the Public Agency, or
a recognized subrecipient for which a contract, subgrant agreement, or other means of legal
transfer or ownership is in place.
b. Use of Equipment. The Public Agency, or a recognized subrecipient, shall be responsible for
any and all operation, maintenance, replacement, and for the safe operation of the equipment,
including all questions of liability.
WSP Interagency Agreement — NCHIP Subrecipient
11/20/15
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Page 6 of 9
c. Equipment Records. The Public Agency shall maintain Equipment records that include: a
description of the Equipment; the manufacturer's serial number, model number, or other
identification number, including the tag number; the source of the Equipment, including the
Catalog of Federal Domestic Assistance (CFDA) number; who holds title; the acquisition date;
the cost of the Equipment and the percentage of federal participation in the cost; the location,
use and condition of the Equipment at the date the information was reported; and disposition
data including the date of disposal and sale price of the Equipment. Equipment records shall
be retained by the Public Agency for a period of six (6) years from the date of the disposition,
replacement or transfer. If any litigation, claim, or audit is started before the expiration of the
six year period, the records shall be retained by the Public Agency until all litigations, claims,
or audit findings involving the records have been resolved. A copy of the Public Agency's
record showing the above information of the purchased equipment is required when
requesting reimbursement for the equipment.
d. Inventories. The Public Agency shall take a physical inventory of the Equipment and reconcile
the results with the property records at least once every two years. Any differences between
quantities determined by the physical inspection and those shown in the records shall be
investigated by the Public Agency to determine the cause of the difference. The Public Agency
shall, in connection with the inventory, verify the existence, current utilization, and continued
need for the Equipment. The Public Agency shall develop a control system to ensure
adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage or
theft shall be investigated and a report generated. The Public Agency will develop adequate
maintenance procedures to keep the property in good condition.
e. Disposition of Equipment. If the Public Agency is authorized or required to sell the property,
proper sales procedures must be established to ensure the highest possible return. When
original or replacement equipment is no longer needed for the original project or program or
for other activities currently or previously supported by a federal agency, disposition of the
equipment will be made as follows:
• Items of equipment with a current per -unit fair market value of less than $5,000 may be
retained, sold or otherwise disposed of by the Public Agency with no further obligation to
the awarding agency.
• Items of equipment with a current per -unit fair market value of more than $5,000 may be
retained or sold and the Public Agency shall compensate the U.S. Department of Justice
for its share.
5. Progress Reports.
a. Semi - Annual Reports. The Public Agency shall submit to the WSP Project Manager semi-
annual progress reports within 20 calendar days after the end of the reporting periods, which
are June 30 and December 31, for the life of this Agreement.
b. Final and Closeout Report. The Public Agency shall submit a final report to the WSP Project
Manager at the end of this Agreement documenting all relevant project activities during the
entire period of support under this Agreement. This report will include a summary and
assessment of the program carried out with this Agreement, including but not limited to,
information about how the funds were actually used, how match was met and documented,
data to support statements of progress, and data concerning individual results and outcomes
of funded projects reflecting project successes and impacts. The final report is due no later
than 30 days following the close of the Agreement.
WSP Interagency Agreement — NCHIP Subrecipient
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271
Exhibit B
SPECIAL TERMS AND CONDITIONS
1. Financial Guide. The Public Agency agrees to comply with the financial and administrative
requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide.
2. Equal Employment Opportunity Plan. The Public Agency acknowledges that failure to submit an
acceptable Equal Employment Opportunity Plan (if Public Agency is required to submit one pursuant
to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights, U.S. Department of
Justice, may result in suspension or termination of funding, until such time as the Public Agency is
in compliance.
3. Lobbying. The Public Agency understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government.
4. Federal False Claims Act. The Public Agency must promptly notify WSP of any credible evidence
that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either
1) submitted a false claim for Agreement funds under the False Claims Act; or 2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct involving Agreement funds.
5. Performance Measures. The Public Agency agrees to provide performance related data, as
outlined in the program announcement to be used to measure the results of the project.
6. Withholding Funds. The Public Agency understands and agrees that funds may be withheld
(including funds under future awards), or other related requirements may be imposed, if the required
information is not submitted on a timely basis.
7. Consultant Rates. Approval of this Agreement does not indicate approval of any consultant rate in
excess of $650 per day. A detailed justification must be submitted to and approved by WSP prior to
obligation or expenditure of such funds.
8. Environmental Laws and Regulations. The Public Agency agrees to comply with all federal, state,
and local environmental laws and regulations applicable to the development and implementation of
the activities to be funded under this Agreement.
9. Text Messaging While Driving. Pursuant to Executive Order 13513, "Federal Leadership on
Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), NIJ encourages
recipients and sub recipients of Agreement funds to adopt and enforce policies banning employees
from text messaging while driving any vehicle during the course of performing work funded by this
Agreement, and to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
10. SUBRECIPIENTS.
A. General. If the Public Agency is a subrecipient of federal awards as defined by 2 CFR Part
200 and this Agreement, the Public Agency shall:
(1) Maintain records that identify, in its accounts, all federal awards received and expended
and the federal programs under which they were received, by Catalog of Federal. Domestic
Assistance (CFDA) title and number, award number and year, name of the federal agency,
and name of the pass- through entity;
WSP Interagency Agreement — NCHIP Subrecipient
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(2) Maintain internal controls that provide reasonable assurance that the Public Agency is
managing federal awards in compliance with laws, regulations, and provisions of contracts or
grant agreements that could have a material effect on each of its federal programs;
(3) Prepare appropriate financial statements, including a schedule of expenditures of federal
awards;
(4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between
the Public Agency and its Subcontractors who are subrecipients;
(5) Comply with the applicable requirements of 2 CFR Part 200, including any future
amendments to 2 CFR Part 200, and any successor or replacement Office of Management
and Budget (OMB) Circular or regulation; and
(6) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans
with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age
Discrimination Act of 1975, and The Department of Justice Non - Discrimination Regulations,
28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to
www.oip.usdoi.aov /ocr/ for additional information and access to the aforementioned Federal
laws and regulations.)
B. Overpayments. If it is determined by WSP, or during the course of a required audit, that the
Public Agency has been paid unallowable costs under this or any Program Agreement, WSP
may require the Public Agency to reimburse WSP in accordance with 2 CFR Part 200.
11. The indirect cost rate for the Federal award (Award No. 2016- RU- BX -K025) through which
this subaward is issued is 29.90 %.
WSP Interagency Agreement — NCHIP Subrecipient
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274
WASHINGTON STATE
Annual Compliance Report
Disposition Reporting
March 1, 2016
Annual report of disposition reporting compliance of prosecuting attorneys, municipal,
district, and superior courts and originating agencies as required by RCW 10-98-100
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Introduction
This report is intended for prosecuting attorneys; superior, district, and municipal
courts; and originating law enforcement agencies.
Purpose
The annual disposition reporting compliance report can be used as a tool to evaluate
the effectiveness of procedures for compiling criminal history record information
(CHRI) from various sources. Contributing agencies will be able to assess their
disposition reporting efficiencies and identify where improvements may be necessary
to improve disposition reporting compliance.
Background
Established during the 1972 Legislative Session, the Identification and Criminal
History Section (Section) is the central repository for statewide CHRI. The CHRI is
based on arrest fingerprint card submissions from sheriffs' offices, police
departments, and adult correctional and juvenile detention facilities. The state of
Washington is a "single- source" contributor to the Federal Bureau of Investigation
(FBI) for all criminal and applicant fingerprint cards (except those submitted for
federal purposes). Final disposition reports, court orders of expungement, vacation,
or sealing, and deceased notices must be sent to the Section for forwarding to the
FBI. All records contained within the Section's files are based upon positive
fingerprint identification.
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CHRI is used for many purposes including criminal justice investigations, public and
private employment background checks, licensing background checks, proper
sentencing of convicted felons, and presentence and post-sentence evaluations.
Certified criminal justice agencies (CCJA) receive both conviction and nonconviction
CHRI. According to Washington State law, conviction records may be disseminated
without restriction. Per Revised Code of Washington (RCW)10.97.030(3), a
conviction record includes CHRI relating to an incident which has led to a conviction
or other disposition adverse to the subject. Although the Section continues to provide
Washington State conviction CHRI through the mail, a request for criminal history is
available on the internet using the Washington Access to Criminal History (WATCH)
application. WATCH allows citizens, private employers, and public agencies to
request, view, and print criminal history instantly. WATCH-Criminal Justice (WATCH-
CJ) is available online for certified criminal justice agencies. A fingerprint search is
the most thorough search, as it will identify individuals who have been arrested or
convicted and who may be using alias identifiers.
Disposition Reporting
State statute (RCW 10.98.090) requires that in the case of superior court or felony
disposition, the county clerk or prosecuting attorney promptly submit the completed
disposition information to the Section. In a county where the judicial information
system (JIS) or other secure method of electronic transfer of information has been
implemented between the court and the Section, the county clerk will provide the
disposition information electronically to the Section.
277
P a g e
In the case of a lower court disposition, the district or municipal court administrator
must either promptly submit the completed disposition form, or in a county where the
JIS or other secure method of electronic transfer of information has been
implemented between the court and the Section, electronically provide the disposition
information to the Section.
For any arrest charge that results in a case not being filed, the law enforcement
agency (LEA) or prosecutor that determines that no charges are to be filed shall
submit a completed disposition report form to the Section indicating "No
Charges Filed."
For all other dispositions, the originating law enforcement agency must submit
the completed disposition form to the Section.
When a disposition report form has been forwarded to a prosecutor or court in error,
or if the case receives a change of venue, the receiving agency must forward the
disposition form to the appropriate entity. If the offense charged at arrest is a felony,
but it is reduced to a gross misdemeanor and will be heard in a court of lower
jurisdiction, the prosecutor or superior court must forward the disposition report form
to the appropriate court of limited jurisdiction.
Between the years 1996 and 2002, the Process Control Number (PCN) project was
implemented statewide. The PCN is a tracking number generated at the time of
fingerprinting. The PCN is initially generated by a live scan fingerprinting system or
fingerprint card PCN packets provided by the Section. Each packet contains
fingerprint cards and a disposition sheet form all stamped with the same PCN.
278
P a g e 14
The PCN should be used for all reportable arrests, administrative bookings, and
commitments. The PCN is part of our state's ongoing effort to improve disposition
reporting to the Section. The PCN links disposition information in the court systems
to arrest data in the Section's Washington State Identification System (WASIS)
criminal history database. PCN guidelines were updated in 2013 and are included as
part of this report.
Dispositions entered by court staff into the court system are submitted electronically
to WASIS. Dispositions that are unable to update WASIS without human
intervention ("lights out") are routed to an incident queue where they are processed
by Section employees.
Following the arrest event, the fingerprints and related arrest data (including PCN)
are submitted to the Section and the disposition form (including PCN) is forwarded to
the appropriate court for entry into the Administrative Office of the Courts (AOC)
systems: Superior Court Information Management System (SCOMIS) and Judicial
Information System (JIS). After the court enters the PCN to the corresponding court
case and there is a case resolution, an electronic disposition transfer report (EDTR)
is sent to the Section. This electronic transfer of information expedites disposition
information and eliminates the need for court staff to mail a disposition report to the
Section, with the exception where no court action is taken (no charges filed, not filed,
etc.). When the Prosecuting Attorney's office declines to file charges, the Prosecuting
Attorney's office is responsible for submitting that information to the Section.
279
Currently about 5% of electronically submitted dispositions update WASIS
without human intervention, referred to as "lights out". Section staff is able to
process approximately 85% electronically in the Criminal History Incident
Processing Queue (CHIPS) with minimal manual intervention.
Washington State/NCIC Record of Arrest and Prosecution (RAP) Sheet
The RAPsheet is an accumulation of the retainable fingerprint cards and
dispositions received by the Section. This information received is from law
enforcement agencies and courts. The information includes: criminal arrest cards,
criminal justice applicants and contract employees, missing persons information,
personal identification, sexlkidnapping offender registrations, and Department of
Corrections incarcerations and supervisions.
A "conviction record" is a criminal history record relating to an incident which has led
to a conviction or other disposition adverse to the subject. A conviction RAPsheet is
disseminated without restriction based on RCW 10-97.050(1) and 43.43.830-845.
"Nonconviction data" is a criminal history record relating to an incident which has not
led to a conviction or other disposition adverse to the subject, and for which
proceedings are no longer actively pending. A nonconviction RAPsheet is
disseminated to criminal justice agencies only based on RCW 10.97.050.
Statutory Requirements:
RCW 10.98.100 requires the Washington State Patrol:
W81
P a g e 16
• Administer a compliance audit at least once annually for each prosecuting
attorney, district and municipal court, and originating agency to ensure that
all disposition reports have been received and added to the criminal history
record information.
• Furnish a list of outstanding disposition reports to the agencies.
The results of compliance audits shall be published annually and distributed
to legislative committees dealing with criminal justice issues, the office of
financial management, and criminal justice agencies and associations.
Report of Compliance:
This report summarizes and compares previously reported arrests with dispositions
received to determine the compliance rate with submitting dispositions as mandated
by state statute. The "Total Arrest Charges Reported" column includes those
fingerprint based arrest events submitted by each agency. The "Total Open
Charges" column indicates the number of arrest charges for which a final disposition
has not been reported. The "Percentage in Compliance" indicates the percentage of
arrest charges for each contributing agency which do have a final disposition on file.
The goal is 100% compliance.
The arrest charges included in this fifth annual compliance audit report were all
originated by the arresting agency or the prosecutor from arrest events that occurred
between January 1, 2014 and December 31, 2014. The report includes the
disposition data reported as of February 11, 2016. While these charges have had
more than a year to process through the courts, it is possible some charges are not
yet disposed.
281
RCW 10.97.050
RCW 10.98.090
RCW 10.98.100
RCW 43.43.540
RCW 43.43.700
RCW 43.43.735
RCW 43.43.740
RCW 43.43.760
RCW 43.43.770
RCW 43.43.815
RCW 43.43.830-45
MMA
P a g e 1
2016 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2014 through 12/31/2014
Page 3
283
Total Arrest
Originating
Charges
Total Open
Percent In
Originating Agency Name
Agency ORI
Reported
Charges
Compliance
GRAYS HARBOR COUNTY SHERIFF OFFICE
WA0140000
1465
146
90.03%
ABERDEEN POLICE DEPARTMENT
WA0140100
1589
256
83.89%
ELMA POLICE DEPARTMENT
WA0140200
393
67
82.95%
HOQUTAM POLICE DEPARTMENT
WA0140300
326
139
57.36%
GRAYS HARBOR COUNTY JUVENILE COURT
WA014035J
15
3
80.00%
MCCLEARY POLICE DEPARTMENT
WA0140400
35
8
77.14%
MONTESANO POLICE DEPARTMENT
WA0140500
124
18
85.48%
COSMOPOLIS POLICE DEPARTMENT
WA0140600
28
5
82.14%
OAKVILLE POLICE DEPARTMENT
WA0140700
3
0
100.00%
OCEAN SHORES POLICE DEPARTMENT
WA0140800
147
40
72.79%
WESTPORT POLICE DEPARTMENT
WA0140900
142
23
83.80%
ISLAND COUNTY
ISLAND COUNTY SHERIFFS OFFICE
WA0150000
776
186
76.03%
OAK HARBOR POLICE DEPARTMENT
WA0150100
1002
401
59.98%
COUPEVILLE TOWN MARSHALS OFFICE
WA0150200
19
7
63.16%
ISLAND COUNTY SUPERIOR COURT
WA015025J
23
8
65.22%
LANGLEY POLICE DEPARTMENT
WA0150300
16
7
56.25%
ISLAND COUNTY JUVENILE DETENTION
WA015035J
103
78
24.27%
;JEFFERSON 'CQUNTY '
JEFFERSON COUNTY SHERIFF
WA0160000
705
150
78.72%
PORT TOWNSEND POLICE DEPARTMENT
WA0160100
215
38
82.33%
KING COUNTY
KING COUNTY SHERIFFS OFFICE
WA0170000
15
7
53.33%
AUBURN POLICE DEPARTMENT
WA0170100
5781
632
89.07%
BELLEVUE POLICE DEPARTMENT
WA0170200
2569
283
88.98%
SOUTH CORRECTIONAL: ENTITY`
WA017021C
4325,
133
9E%92
BOTHELL POLICE DEPARTMENT
WA0170300
1485
306
79.39%
ENUMCLAW POLICE DEPARTMENT
WA0170400
474
158
66.67%
ISSAQUAH POLICE DEPARTMENT
WA0170600
1039
329
68.33%
KENT POLICE DEPARTMENT
WA0170700
8221
749
90.89%
KIRKLAND POLICE DEPARTMENT
WA0170800
3273
983
69.97%
MERCER ISLAND POLICE DEPARTMENT
WA0170900
238
115
51.68%
NORMANDY PARK POLICE DEPARTMENT
WA0171000
164
23
85.98%
NORTH BEND POLICE DEPARTMENT
WA0171100
328
79
75.91%
REDMOND POLICE DEPARTMENT
WA0171200
1763
496
71.87%
RENTON POLICE DEPARTMENT
WA0171300
3754
266
92.91%
ALGONA POLICE DEPARTMENT
WA0171400
133
23
82.71%
BLACK DIAMOND POLICE DEPARTMENT
WA0171500
104
36
65.38%
CARNATION POLICE DEPARTMENT
WA0171600
27
3
88.89%
Page 3
283
2016 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01y01/2014 through 12/31/2014
Total Arrest
Originating Charges Total Open Percent|m
Originating Agency Name Agency O0| Rapn,fe6 Charges Compliance
DES MOINES POLICE DEPARTMENT
VVA0171700
1185
131
88.95Y6
OUVALL POLICE DEPARTMENT
VVA0171800
176
OU
54.55%
W1ED|NA POLICE DEPARTMENT
VVA0172000
46
10
78.28%
PACIFIC POLICE DEPARTMENT
VVA0172100
332
63
81.02Y6
SNOQUALK8|E POLICE DEPARTMENT
VVA0172200
423
143
66.19%
����
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Z��
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UNIVERSITY OF WASHINGTON POLICE
VVA0172400
154
65
64.2996
CLYDE HILL POLICE DEPARTMENT
VVA0172500
41
12
70J3Y6
LAKE FOREST PARK POLICE DEPARTMENT
VVA0172600
321
75
76.64%
SKYKOK4|SH POLICE DEPARTMENT
VVA0172700
1
8
100.0096
HUNTS POINT POLICE DEPARTMENT
VVA0173000
1
1
0.00V6
YARROW POINT POLICE DEPARTMENT
VVA0173100
Z
l
50.00%
PORT OF SEATTLE POLICE DEPARTMENT
VVA0173200
440
120
72.73%
FEDERAL WAY POLICE DEPARTMENT
VVA0173600
4345
718
83.4896
SEATAC POLICE DEPARTMENT
VVA0173700
1491
139
90.68%
VVOOD|NV|LLE POLICE DEPARTMENT
VVA0174000
233
64
72.53%
BUR|EN POLICE DEPARTMENT
VVA0174100
1860
353
81.02%
NEWCASTLE POLICE DEPARTMENT
VVA0174200
54
12
77.7896
SHORELINE POLICE DEPARTMENT
VVA0174300
1841
346
81.21%
EAST0DE NARCOTICS TASK FORCE
VVA0174500
6
O
100.00%
MAPLE VALLEY POLICE DEPARTMENT
VVA0174700
10I
17
83.3396
CUV|NGTON POLICE DEPARTMENT
VVA0174800
571
178
68.8396
KENMORE POLICE DEPARTMENT
VVA0174900
479
128
73.2896
3AMMAM|SH POLICE DEPARTMENT
VVA0175000
232
102
56.03%
KING COUNTY SHERIFFS OFFICE
VVAKCS00UO
12974
1461
88.74%
SEATTLE POLICE DEPARTMENT
VVASPD000O
19537
7053
63.90%
SEATTLE POLICE DEPARTMENT
VVASPDO001
1
O
100.00%
KITSAPCOUNTY
KITSAP COUNTY SHERIFF
WA0180000
4993
688
86.22%
BREK8ERTUNPC)L|CEDEPARTy�ENT
VVA01UO1O0
239S
Z79
.
A835��
K|T3AP COUNTY JUVENILE [OURT
VVAD1DO��]
266
�
9Q.8796
PORT ORCHARD POUCEDEPARTK8ENT
VVAO1804OO
1196
l�3
D72U��
.
POULSBU POLICE DEPARTMENT
VVA0180500
279
41
85.3096
BA|N8R|DGE ISLAND POLICE DEPARTMENT
VVA0180700
167
45
73.05Y6
KITTitAS COUNTY
KITTITAS COUNTY SHERIFF OFFICE
WA0190000
846
133
84.28%
ELLENSBURG POLICE DEPARTMENT
VVA0180100
992
85
91.43%
[LEELUM POLICE DEPARTMENT
VVA0190200
150
27
82.00%
K|TT|TA5 COUNTY JUVENILE COURT
VVA019025J
53
17
67.31%
ROSLYNPPOL|CEDEPARTMENT
VVA0190400
2
0
100.00Y6
Page 4
Kim,
� , t
t � t ,
Annual Compliance Reporl
Disposition Reporting
March 1, 2015
Annual report of disposition reporting compliance of prosecuting attorneys, municipal,
district, and superior courts and originating agencies as required by RCW 10.98.100
285
2015 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2013 through 12/31/2013
K3
:•
Total Arrest
Originating
Charges Total Open Percent In
Originating Agency Name
Agency ORI
Reported Charges Compliance
WARDEN POLICE DEPARTMENT
WA01311001
76
14
81.58%
d
GRAYS HARBOR COUNTY SHERIFF OFFICE
WA0140000
1534
183
88.07%
ABERDEEN POLICE DEPARTMENT
WA0140100
1493
286
80.84%
ELMA POLICE DEPARTMENT
WA0140200
287
73
74.56%
HOQUTAM POLICE DEPARTMENT
WA0140300
333
88
73.57%
GRAYS HARBOR COUNTY JUVENILE COURT
WA014035J
18
1
94.44%
MCCLEARY POLICE DEPARTMENT
WA0140400
61
20
67.21%
MONTESANO POLICE DEPARTMENT
WA0140500
146
40
72.60%
COSMOPOLIS POLICE DEPARTMENT
WA0140600
39
5
87.18%
OCEAN SHORES POLICE DEPARTMENT
WA0140800
174
53
69.54%
WESTPORT POLICE DEPARTMENT
WA0140900
86
11
87.21%
L %r 1; / 1���y
11111,
ISLAND COUNTY SHERIFFS OFFICE
WA0150000
710
173
75.63%
OAK HARBOR POLICE DEPARTMENT
WA0150100
1355
580
57.20%
COUPEVILLE TOWN MARSHALS OFFICE
WA0150200
27
12
55.56%
LANGLEY POLICE DEPARTMENT
WA0150300
21
5
76.19%
ISLAND COUNTY JUVENILE DETENTION
WA015035J
101
92
8.91%
/i,
N��
JEFFERSON COUNTY SHERIFF
WA0160000
552
100
81.88%
PORT TOWNSEND POLICE DEPARTMENT
WA0160100
127
16
87.40%
SEEN doll
1 1
1 , / ;
KING COUNTY SHERIFFS OFFICE
WA0170000
8
1
87.50%
AUBURN POLICE DEPARTMENT
WA0170100
5199
454
91.27%
BELLEVUE POLICE DEPARTMENT
WA0170200
2404
1066
55.66%
SOUTH CORRECTIONAL ENTITY
WA017021C
2115
1961
7.28%
BOTHELL POLICE DEPARTMENT
WA0170300
1342
401
70.12%
ENUMCLAW POLICE DEPARTMENT
WA0170400
366
229
37.43%
HOUGHTON POLICE DEPARTMENT
WA0170500
1
0
100.00%
ISSAQUAH POLICE DEPARTMENT
WA0170600
646
319
50.62%
KENT POLICE DEPARTMENT
WA0170700
8299
901
89.14%
KIRKLAND POLICE DEPARTMENT
WA0170800
3714
1178
68.28%
MERCER ISLAND POLICE DEPARTMENT
WA0170900
169
103
39.05%
NORMANDY PARK POLICE DEPARTMENT
WA0171000
172
83
51.74%
NORTH BEND POLICE DEPARTMENT
WA0171100
128
42
67.19%
REDMOND POLICE DEPARTMENT
WA0171200
1416
475
66.45%
RENTON POLICE DEPARTMENT
WA0171300
3869
314
91.88%
ALGONA POLICE DEPARTMENT
WA0171400
188
30
84.04%
BLACK DIAMOND POLICE DEPARTMENT
WA0171500
85
43
49.41%
K3
:•
2015 Washington State Patrol Annual Disposition Reporting Compliance Report
For Arrests Occurring
01/01/2013 through 12/31/2013
4
287
Total Arrest
Originating
Charges
Total Open
Percent In
Originating Agency Name
Agency ORI
Reported
Charges
Compliance
CARNATION POLICE DEPARTMENT
WA0171600
49
24
51.02%
DES MOINES POLICE DEPARTMENT
WA0171700
1074
117
89.11%
DUVALL POLICE DEPARTMENT
WA0171800
211
103
51.18%
MEDINA POLICE DEPARTMENT
WA0172000
53
19
64.15%
PACIFIC POLICE DEPARTMENT
WA0172100
389
101
74.04%
SNOQUALMIE POLICE DEPARTMENT
WA0172200
295
158
46.44%
TUKWILA POLICE DEPARTMENT
WA0172300
2580
1367
47.02%
UNIVERSITY OF WASHINGTON POLICE
WA0172400
142
59
58.45%
CLYDE HILL POLICE DEPARTMENT
WA0172500
50
16
68.00%
LAKE FOREST PARK POLICE DEPARTMENT
WA0172600
410
147
64.15%
SKYKOMISH POLICE DEPARTMENT
WA0172700
1
1
0.00%
HUNTS POINT POLICE DEPARTMENT
WA0173000
5
3
40.00%
PORT OF SEATTLE POLICE DEPARTMENT
WA0173200
419
128
69.45%
FEDERAL WAY POLICE DEPARTMENT
WA0173600
3943
862
78.14%
SEATAC POLICE DEPARTMENT
WA0173700
1623
1041
35.86%
WOODINVILLE POLICE DEPARTMENT
WA0174000
235
122
48.09%
BURIEN POLICE DEPARTMENT
WA0174100
1933
357
81.53%
NEWCASTLE POLICE DEPARTMENT
WA0174200
34
6
82.35%
SHORELINE POLICE DEPARTMENT
WA0174300
1660
352
78.80%
EASTSIDE NARCOTICS TASK FORCE
WA0174500
4
0
100.00%
MAPLE VALLEY POLICE DEPARTMENT
WA0174700
99
19
80.81%
COVINGTON POLICE DEPARTMENT
WA0174800
559
92
83.54%
PD KENMORE
WA0174900
483
132
72.67%
SAMMAMISH POLICE DEPARTMENT
WA0175000
214
94
56.07%
KING COUNTY SHERIFFS OFFICE
WAKCS0000
11903
1440
87.90%
SEATTLE POLICE DEPARTMENT
WASPD0000
21855
7957
63.59%
KITSAP COUNTY SHERIFF
WA0180000
4490
616
86.28%
BREMERTON POLICE DEPARTMENT
WA0180100
2739
336
87.73%
KITSAP COUNTY JUVENILE COURT
WA018025J
395
14
96.46%
PORT ORCHARD POLICE DEPARTMENT
WA0180400
1239
185
85.07%
POULSBO POLICE DEPARTMENT
WA0180500
310
42
86.45%
BAINBRIDGE ISLAND POLICE DEPARTMENT
WA0180700
170
49
71.18%
KITTITAS COUNTY SHERIFF OFFICE
WA0190000
934
116
87.58%
ELLENSBURG POLICE DEPARTMENT
WA0190100
970
80
91.75%
CLE ELUM POLICE DEPARTMENT
WA0190200
190
29
84.74%
KITTITAS COUNTY JUVENILE COURT
WA019025J
29
7
75.86%
ROSLYN POLICE DEPARTMENT
WA0190400
23
0
100.00%
PD KITTITAS CARE OF ELLSO
WA0190600
45
12
73.33%
4
287
MTV
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
• . f 1 •
Citv Council Finance and Safetv Committee
December 6, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Rick Mitchell, Leon Richardson, Joseph Todd, Bob Giberson, Peggy
McCarthy, Vicky Carlsen, Laurel Humphrey
CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
A. Resolution: 2017 Legislative Agenda
Staff is seeking Council approval of a resolution that would adopt a legislative agenda for use
during the 2017 Washington State Legislative Session. The agenda includes items in the
categories of Transportation & Infrastructure, Housing & Human Services, Shared Revenue,
Revenue Reform, Public Records, Education, and Law Enforcement. Staff noted that the
Communications Division will contract with Jennifer Ziegler to represent the City in Olympia in
the coming session. Councilmember Robertson noted that he will be suggesting items relating
to the environment, and Councilmember Kruller referenced a public comment letter that was
sent to the Committee. Chair Seal recommended that these items be addressed by the
Committee of the Whole. FORWARD TO DECEMBER 12, 2016 COMMITTEE OF THE WHOLE AND
SPECIAL MEETING.
B. Consultant Selection: Public Safety Plan
Staff is seeking Council approval of an agreementwith Shiels Obletz Johnsen (SOJ) in the amount
of $2,694,716 for Project Management Services for the Public Safety Plan projects.
Councilmember Robertson stated thatthe model proposed in this agreement lacks a single point
person as project manager. A City Council work session is planned for early January to allow the
Council to thoroughly discuss the project components. UNANIMOUS APPROVAL. FORWARD
TO DECEMBER 12, 2016 COMMITTEE OF THE WHOLE AND SPECIAL MEETING.
C. Interaaencv Agreement: Disaosition Research Specialist
Staff is seeking Council approval of an interagency agreement with the Washington State Patrol
to accept grant funding in the amount of $56,475 for a Disposition Research Specialist. The Police
Department has identified a significant number of records that need to be corrected due to
incompatibilities with the SCORE facility record system. The new position will serve to correct
:•
Finance and Safety Committee Minutes .............................................................................. ............................... December 6, 2016
the records and ensure the right processes are in place going forward. The position is temporary
and the City will be 90% reimbursed, or $50,827.50. UNANIMOUS APPROVAL. FORWARD TO
DECEMBER 12, 2016 SPECIAL CONSENT AGENDA.
D. 2016 Second Quarter Cash and Investment Report
Staff presented the 2nd Quarter Cash and Investment Report for 2016, including information on
the City's portfolio components, performance, policy compliance and liquidity analysis, fund
cash and investment balances, and investment environment. At June 30, 2016, the portfolio
totaled $54.5 million comprising $43.4 million in cash and cash equivalents and $11.1 in longer
term investments. The portfolio balance increased by $1.9 million from the March 31, 2016
balance. INFORMATION ONLY.
E. 2016 Third Quarter Sales Tax Report
Staff presented the 2016 3rd Quarter Sales Tax and Miscellaneous Revenue Report, including
details on retail sales tax, gamblingtax, and admissions tax revenues with sale tax broken out by
industry classifications. Total sales tax collections for the 2nd quarter were $270K below those
for the same period last year. INFORMATION ONLY.
F. 2016 Third Quarter Police Department Report
Staff updated the Committee on Police Department items of significance that occurred during
the 3rd quarter of 2016. The information included a staffing update, highlights, and crime
statistics. The Committee requested location information on the robberies that occurred in the
3rd quarter. Councilmember Kruller asked how Tukwila has been affected by the regional opioid
crisis. At this time, overdose deaths have not significantly increased in Tukwila but drug
addiction is a likely factor in property and auto related crimes. INFORMATION ONLY.
III. MISCELLANEOUS
Microsoft License Renewal
Staff is seeking Council approval to renew the Microsoft Enterprise License Agreement for an
additional three -year term in the amount of $108,000. UNANIMOUS APPROVAL. FORWARD TO
DECEMBER 12, 2016 COMMITTEE OF THE WHOLE AND SPECIAL MEETING.
Budget Amendment Relating to Public Safety Bond Issuance
Staff requested an addition to the December 12, 2016 Committee of the Whole agenda of an
ordinance to amend the 2016 budget to reflect costs of the issuance of the Public Safety Bonds. If
agreed to by the Committee, staff will prepare an ordinance and memo for the agenda. UNANIMOUS
APPROVAL.
290