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HomeMy WebLinkAbout1996-02-12 Special Minutes - City Council and 99 Task Force Joint MeetingFebruary 12, 1996 Tukwila City Hall 6:00 p.m. Council Chambers ,IOINT MEETING OF THE CITY COUNCIL. 99 TASK FORCE ABBREVIATED MINUTES COUNCILMEMBERS PRESENT: JOE DUFFIE; JOAN HERNANDEZ; PAM CARTER, Council President; ALLAN EKBERG; STEVE MULLET; JIM HAGGERTON; PAM LINDER. STAFF: LUCY LAUTERBACH, Council Analyst; STEVE LANCASTER, DCD Director; ROSS EARNST, Public Works Director; BRIAN SHELTON, Senior Engineer; RON CAMERON, City Engineer; DIANA PAINTER, Associate Planner; MOIRA BRADSHAW, Associate Planner. 99 TASK FORCE MEMBERS: DWIGHT MCLEAN, MIKE WEST, TIM O'BRIEN, ELLEN GENGLER, VERN MERYHEW, DAVID LIVERMORE, ART ROSENGREN. Moira Bradshaw explained that the Criteria for Success Table originated in the business meeting and the community -wide meeting held in March and April last year. These meetings were brainstorming /kickoff sessions for the Revitalization Plan, and generated many comments. The comments were then organized into a format that could be used to monitor the development and the final version of the Plan. Pam Carter mentioned that the Council wanted a one page summary from each of the citizen advisory groups on what they are doing. This information would be helpful for citizens and could be used as an article for the City's Hazelnut. Pam Linder pointed out that Mike West and Dwight McLean are members of both the 99 groups: the 99 Action Committee and the 99 Task Force. They could provide information on any areas of overlap and /or how the two groups differ. The following are some of the issues discussed: 1) Representatives from any group coming before the council speaking more from a personal perspective than the group's perspective; 2) Rehabilitation of the Southgate Mobile Home Park; 3) Funded demonstration projects for improved maintenance. This would encourage property owners toward the installation of maintenance -free or low maintenance elements; 4) How to work together as a community to minimize area crime; 5) How the Comprehensive Plan will impact how to configure roads, driveway cuts and sidewalk locations. Steve Lancaster commented that it had been a while since a general, community -wide meeting was held. Mayor Rants said he was very pleased that the meeting had a purpose and a conclusion -an ultimate goal to work toward. He said a blanket notification should be sent to all individuals whose property fronts on the highway prior to the onset of a project. .7 99 Task Force Abbreviated Minutes Page 2 The meeting adjourned at 7:00 p.m. Pam Carter, Coungi1 President Celia Square, Dep�ity City Clerk Attachment: Final meeting notes of 99 Task Force (2/29/96) 1 City of Tukwila John W. Rants, Mayor Department of Community Development Steve Lancaster, Director MEETING NOTES Joint Meeting: City Council 99 TASK FORCE City Council Chambers Monday 12 February 1996 A draft of these notes were circulated to the meeting attendees prior to finalization. These final notes are being distributed to the Mayor, Planning Commission, City Council, E.D.A.B. and are available to other interested members of the community. 99 Task Force Members Attending: Dwight McLean, Mike West, Tim O'Brien, Ellen Gengler, Vern Meryhew, David Livermore, Art Rosengren, City Council Members Attending: Joe Duffy, Joan Hernandez, Pam Carter, Allan Ekberg, Steve Mullet, Jim Haggerton, Pamela Linder. Staff: Ross Earnst, Brian Shelton, Ron Cameron, Diana Painter, Moira Bradshaw, Steve Lancaster. Moira Bradshaw explained that the Criteria for Success Table originated in the business meeting and the community -wide meeting held in March and April last year. These meetings were brainstorming /kickoff sessions for the Revitalization Plan, and generated many comments. The comments were then organized into a format that could be used to monitor the development and the final version of the Plan. David Livermore said that the next step would be to assign responsibility for the items listed in the Table, as well as further define some of the objectives. Pam Carter mentioned that the Council wanted a one page summary from each of the citizen advisory groups on what they are doing. This information would be helpful for citizens and could be put in the Hazelnut. Pamela Linder pointed out that Mike West and Dwight Mclean are members of both of the 99 groups: the 99 Action Committee and the 99 Task Force. They Final Meeting Notes 99 Task Force February 29, 1996 Page 1 6300 Southcenter Boulevard, Suite #100 Tukwila, Washington 98188 (206) 431 -3670 Fax (206) 431 -3665 2 Li could provide information on any areas of overlap and /or how the two groups differ. David Livermore asked the Council if they felt it would be worthwhile for the Task Force to have a spokes person. Joe Duffy said he would like to hear from everyone or a spokes person; either way would work. Allan Ekberg felt that the Revitalization Plan itself would be a vehicle for feedback. In other words, the draft Plan will speak for the Task Force. He expressed concern about representatives from any group coming before the Council speaking more from a personal perspective than the group's perspective. He also felt periodic reporting back would be good given the length of the schedule. Pam Carter had a question regarding the objective "Rehabilitation of the Southgate Mobile Home Park" Does that mean we want it to stay and just be improved? She felt that we should keep the options open for other things to happen on the site. Mike West said the objective of rehabilitation of the mobile home park is a short term objective and he sees it as something that the 99 Action Committee has already started addressing. Pam Carter asked how the "Funded demonstration project for improved maintenance" was a criteria. Staff said that an example would be a demonstration project that provided funds to property owners to encourage installation of maintenance -free or low maintenance elements. Funding might be available through block grant or Main Street monies to allow research into materials and the development of low maintenance or maintenance free elements for structures or sites. Ms. Carter felt that that was more an objective than a criteria for success. Allan Ekberg said that if these are to be used for benchmarks and/or monitoring, it would be important to know the existing conditions. For example, do we know where the vacant sites are? Pam Carter said that the Council is very interested in creative ways to finance improvements. This state is very restrictive in what cities can do for economic development. Steve Mullet asked if the Task Force intended to go through and assign these objectives to individuals or groups. Ellen Gengler thought it would be more useful for representatives from the groups to come together to do that. Staff pointed out that the Consultant team would be doing that to a degree and it would be part of the management element of the Revitalization Plan. Joan Hernandez said that she thought the Criteria for Success Table was a very well thought out document and said she appreciates the Task Force advice and looks forward to their input into the street improvement project. Allan Ekberg asked the Task Force if they all agreed with the objective on page 3 of maximizing Final Meeting Notes 99 Task Force February 29, 1996 Page 2 6 movement within 4 through lanes? The Task Force agreed. Pam Carter thought it would be helpful to have this Criteria for Success Table circulated. Pamela Linder felt that the more people know about the opportunities available for them to help out, the more they would. Therefore we need to get the word out on what the City is doing. Jim Haggerton asked Mike West if he thought there was a good clear separation of responsibilities between the two groups and secondly if there's good communication between the City and the City Council about what were doing. Mike West said that 99 Task Force is more involved in land use issues and the 99 Action Committee in social issues. The 99 Action Committee evolved out of the City's efforts to organize a block watch along the 99 corridor. The City organized a kick -off meeting, explained the type and level of area crime, explained that it couldn't be solved with police power alone and arranged with the Southwest King County Chamber to have a speaker from the Aurora Avenue Merchant's Association. This meeting resulted in the formation of the 99 Action Committee, a volunteer citizen, business association that sets its own agenda and projects. The Task Force is looking at how the Comprehensive Plan will be implemented, how to configure the road, driveway cuts and sidewalk locations. And they are working with the staff on these issues. On the question of communication, Mike West indicated that's where the weak link is. Information of the Council's adopted Comprehensive Plan and Zoning didn't get to them until after the December joint Council /Task Force meeting. Mike West thought that the Task Force is generally in favor of many of the things the City Council adopted. He was pleased to find out that many of previously nonconforming uses such as himself and Olympus Press were now conforming uses. As a result he is now looking at a property purchase to allow expansion of his business. These joint meetings are a first step in better communications. Pam Carter then asked about the Meeting Matrix and whether the March 11th meeting would go to Community Affairs and Parks? Staff confirmed that March 25 and May 13 17 would be COW joint meetings. Pam Carter asked how the schedule looked to the Council? Allan Ekberg said it looked well orchestrated but had a question about the small group meetings in August. Should these be earlier in the process and what is the difference between those and the property owner meetings in April? Final Meeting Notes 99 Task Force February 29, 1996 Page 3 Staff explained that the idea for the meetings in August would be to get feedback on proposed designs and standards. The City has spent two years doing general brainstorming and idea gathering and that now we need to move to respond to community generated ideas. This schedule breaks down a complex project into issue areas. The first schedule item deals with the road configuration and streetscape, then the issue of development standards and design guidelines second. These are taken to the public as drafts to obtain feedback. Then we'll move to how the corridor programs and finances will be managed and integrated with the proposed physical improvements. Steve Lancaster said that it had been a while since we had a general community wide meeting and that we could look at briefing the public at a Vision Tukwila meeting scheduled for April. The Mayor then said he was glad to hear from the Council that the Task Force and administration is on point and on target. He's very concerned about the schedule, that it has a conclusion, and that we know what we are striving to achieve. He has confidence that it will be accomplished. Allan Ekberg pointed out inconsistencies in the use of the word Plan and suggested that it be clear about whether its the Revitalization Plan, the Comprehensive Plan, and the Involvement Plan. Referring to the last sentence under Property Owners on page 2, he also asked if we would do individual notification of anyone other than the property owners who bordered the right -of -way. Ross Earnst said that they typically do not notify property owners other than the physically affected property owners. Jim Haggerton felt that because 99 is so important to everyone in the community then we should go overboard to notify people. Mayor Rants said that the City needs to contact individuals whose property fronts on the highway because of driveway cuts etc. and that's what we normally do. We can also do a blanket notification when we are ready to start the project. We will do both of those things. Pam Carter said she thinks staff gets the idea that they want people to know what's going on. Allan Ekberg then asked whether holding a Planning Commission public hearing as referenced on page 5, would violate the "one hearing" requirement of HB 1724. Steve Lancaster said that a this hearing would be on a legislative action versus a quasi judicial action and that is not subject to the "one hearing" rule. Allan then commented that all the City Council committees Final Meeting Notes 99 Task Force February 29, 1996 Page 4 be included in the Involvement Plan since they would all be included in some aspect of the Revitalization Plan. Joan Hernandez then asked about the Technical Advisory Committee. Staff responded that this is a staff level technical committee and that coordination is very critical given Metro's use of the facility and Washington State Department of Transportation authority for certain aspects of the right -of -way. They are not an official body but are an advisory body to staff to assist us in providing the City's decision makers with choices that work for other agencies as well as the Tukwila community. Dwight McLean said this is an ongoing process and there will be further refinement of what has been presented tonight. Staff reminded the Council and Task Force that the Real Estate Panel would be on the 29th at a place yet to be determined. Everyone would receive an agenda as notification. Final Meeting Notes 99 Task Force February 29, 1996 Page 5 2