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HomeMy WebLinkAbout1996-02-26 Special Minutes - City Council, Planning Commission and Board of Adjustment Joint MeetingFebruary 26, 1996 Tukwila City Hall Council Chambers 6:00 p.m. PRESENT: OFFICIALS LAND USE ATTORNEY SPECIAL ISSUES Policy issues relating to the City's implementations of the regulatory reform requirements of ESHB 1724 TOINT MEETING OF THE CITY COUNCIL. PLANNING COMMISSION, AND THE BOARD OF ADJUSTMENT MINUTES '/1 COUNCIL MEMBERS: JOE DUFFIE; JOAN HERNANDEZ; PAM CARTER, Council President; ALLAN EKBERG; STEVE MULLET; JIM HAGGERTON; PAM LINDER. PLANNING COMMISSION: VERN MERYHEW, KATHY STETSON, DAVID LIVERMORE, GEORGE MAUNA, HENRY MARVIN, GRANT NEISS. BOARD OF ADJUSTMENT: TIM DUNN, ANNE ALTMAYER, CURTIS NESHEIM, PHILLIP SMITH. MAYOR RANTS, JOHN MCFARLAND, City Administrator; LUCY LAUTERBACH, Council Analyst; LINDA COHEN, City Attorney; STEVE LANCASTER, DCD Director; JACK PACE, Senior Planner. Bob Johns of Reed McClure, Attorneys at Law. Steve Lancaster, DCD Director, commented that the joint meeting was extremely helpful to staff in an effort to develop land use permitting procedures and requirements that will meet new state requirements under ESHB 1724. The consensus reached by the group on several important issues will allow staff to develop ordinances that reflect policy direction. He said obviously, there will be many details to work out, but feels that a significant step has been made to move forward. The attached tables reflect the decisions reached by the group on the following issues: Issue #1: What types of permit applications will require an open record hearing? Issue #2: Who will hold those open record hearings? Issue #3: For what types of permits will a closed record appeal be available, and who will conduct the appeal? Issue #4: For what types of staff decisions should an open record appeal be available, and who should conduct the appeal? Issue #5: What public notice methods should be used for various types of permit applications? Joint Meeting of City Council, Planning Commission and Board of Adjustment February 26, 1996 Page 2 No specific decisions were made regarding Issues #6 7. Staff indicated they might recommend that the Sensitive Areas Overlay regulations in the Zoning Code be designated as providing adequate regulation of environmentally sensitive areas, which would mean that duplicative case -by -case review under SEPA would no longer be required (Issue #6). They further indicated that they are not yet in the position of designating "planned areas" as allowed by the 1724, but will be looking at doing so in the future (Issue #7). Lancaster concluded that the decisions /direction made tonight and the attached tables to develop the draft ordinances will be formally reviewed by the Planning Commission and City Council this spring. It would be extremely helpful if each member of the group would review this information and let staff know if there are any discrepancies. ADJOURNMENT THE MEETING WAS ADJOURNED AT 9:00 P.M. 9:00 p.m. Pam Carter, Council President Celia Square, De pity City Clerk I Design Review Special permission (unique signs) Reasonable use exception (SAO) Conditional use permit Unclassified use permit L iam led residential l ievelopment (PRD) Variance (zoning, signs, LAO, sidewalk) Subdivision (preliminary plat) Rezone NOTES: PUBLIC HEARINGS ISSUES #1,2 &3 ISSUE #1 OPEN RECORD HEARING? ISSUE #2 WHO HOLDS OPEN RECORD HEARING YES BAR PLANNING YES COMMISSION PLANNING YES COMMISSION PLANNING YES COMMISSION YES informational mtg) CITY COUNCIL YES informational mtg) CITY COUNCIL BOARD OF YES ADJUSTMENT YES informational mtg) CITY COUNCIL YES CITY COUNCIL informational mtg) ISSUE #3 CLOSED RECORD APPEAL CITY COUNCIL CITY COUNCIL CITY COUNCIL CITY COUNCIL (Appeals go to Superior Court) (Appeals go to Superior Court) (Appeals go to Superior Court) (Appeals go to Superior Court) (Appeals go to Superior Court) 1, Where a permit application would otherwise require an open record hearing by both the Planning Commission/BAR and the City Council, the City Council shall hold the single open record hearing. 2. Ordinance will make it clear that, when considering an appeal, City Council may remand to the Planning Commission for further investigation of specific issues. 3. Following development of more detailed design criteria, design review for some minor projects may be shifted to staff, with appeal to BAR. Special permission' for parking and for signs (other than "unique" signs as defined in the sign code) will be decided by the DCD Director. These decisions will be appealable. See "Administrative Decisions /Appeals: Issue #4." These permits will require an early "public information meeting" where applicant presents proposal. Staff will be in attendance to explain code requirements and processes. Results of 02 -26 -96 Joint Meeting of CC /PC /BOA 02 -28 -96 1 I Code interpretation Sign permit denial signs ADMINISTRATIVE DECISIONS /APPEALS ISSUE #4 Decision maker Appeal DCD Director BOARD OF ADJUSTMENT DCD Director PLANNING COMMISSION Special permission (signs, except "unique DCD Director PLANNING COMMISSION Parking standard for uses not specified DCD Director CITY COUNCIL Special permission (parking) DCD Director CITY COUNCIL Minor adjustments to approved PRD DCD Director CITY COUNCIL Minor modifications to BAR approved DCD Director BAR design Short plat Short Plat Committee BOARD OF ADJUSTMENT Binding Site Improvement Plan Short Plat Committee BOARD OF ADJUSTMENT Results of 02 -26 -96 Joint Meeting of CC /PC /BOA 02 -28 -96 /I PUBLIC NOTICE ISSUE #5 Type of Permit Application Type of Public Notice Permit applications requiring no public hearing and no SEPA environmental review (examples include single family homes, residential short plats, most interior remodels and tenant improvements, small commercial additions or buildings not requiring design review) Permit applications requiring SEPA environmental review but not requiring a public hearing (examples include large underground torage tanks, commercial /industrial uildings in the MIC but not near the iver or residential areas [i.e., no sign review], some public orks /parks improvement projects). 1 Permit applications requiring an open record public hearing (examples include those requiring BAR design review, conditional use permits, unclassified use permits, PRDs, subdivisions and rezones). NOTES: No Public Notice Large Sign Large Sign Mail to residents /owners within 500 feet Staff will also explore feasibility of some type of periodic bulletin or "hotline." Staff will also attempt to provide more information on development permit applications in the Hazelnut. Results of 02 -26 -96 Joint Meeting of CC /PC /BOA 02 -28 -96 46'