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Home My WebLink AboutREG 2017-01-17 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ REGULAR MEETING ❖ Allan Ekberg, Mayor Counci /members: • :- Joe Duffie • :- Verna Seal David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn Dennis Robertson, Council President Kate Kruller • :- Thomas McLeod Tuesday, January 17, 2017; 7:00 PM • Ord #2523 • Res #1905 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. PROCLAMATION A proclamation in recognition of "Elevate 2017 Day." Pg.1 3. PUBLIC At this time, you are invited to comment on items not included on this agenda COMMENTS (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT a. Approval of Minutes: 1/3/17 (Regular) AGENDA b. Approval of Vouchers c. Authorize the Mayor to sign a grant agreement with the King County Pg.3 Flood Control District (through the Cooperative Watershed Management Program) for the "Green the Green" salmon recovery program, in the amount of $53,459.00 (in grant funds coming to the City). [Reviewed and forwarded to Consent by the Transportation Committee on 12113116.] 5. UNFINISHED BUSINESS 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Pg.19 d. City Attorney e. Intergovernmental S. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped (available at www.tukwilawa.00v) IL HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. PUBLIC COMMENTS At each Council meeting, members of the public are given the opportunity to address the Council on items that are not included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. WHEREAS, The City of Tukwila's Strategic Plan cites two of its aspirational goals as a diverse and regionally competitive economy, and a positive community identity and image. Elevate 2017 promotes a positive community image, and supports the City's commitment to the expansion of businesses that are minority- and women - owned. WHEREAS, The City of Tukwila's Vision and Comprehensive Plan seeks to maximize Tukwila as a regional crossroads, strategically positioned with its central location between Seattle and Tacoma, on the I -5 corridor, and in the Puget Sound Region; and hence the reason for the location of the Elevate 2017 event — an event that draws from both King and Pierce counties. WHEREAS, Elevate 2017, A Day of Motivation and Empowerment, is designed to motivate, empower and uplift African- American professionals, business owners and college students, support personal and professional growth and development through a series of nine prominent African- American speakers, addressing topics that directly impact personal efficacy, and personal and business growth. Elevate 2017 also creates business and professional networking opportunities that are intended to lead to future collaborations and synergistic partnerships. WHEREAS, Elevate 2017 will act as a motivational catalyst to nearly 200 African- American professionals, business owners, college students, and vendors, and provide structured networking to support future successful connections, all while utilizing leadership, communication, wealth - building, business - building, and personal effectiveness skills taught at the event. NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do hereby proclaim the 21St day of January 2017 as: Elevate 2017 Day in the City of Tukwila and encourage all community residents to join me in supporting this event. Presented this 17th day of January, 2017. Allan Ekberg, Mayor COUNCIL AGENDA SYNOPSIS ----------------------------- - - - - -I nitialr Meeting Date Prepared by Mayor's rep Council review 01/17/17 BG F-1 Resolution Mtg Date PL X EJ BidAxard Mtg Date Public Hearin ❑ gE]Otber Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance EJ.Fire [:] IT ❑ P&R ❑ Police E PW1' SPONSOR'S King County Flood Control District, through WRIA 9, has issued grant funds in the amount SUMMARY of $53,459.00, with a $10,000 City match, for the Green the Green Project. The Green the Green Project aims to aid salmon recovery by providing shade and decreasing water temperatures. This project includes outreach, site selection, design, invasive species removal, planting, and two years of maintenance along 1,200 lineal feet of the Green River. Council is being asked to approve the King County agreement for $53,459.00. REVIEWED BY ❑ cow Mt-L,. ❑ CA&P Cmte ❑ F&S Cmte [--] Transportation Cmte Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 12/13/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMI'l-fEl," Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE ExPENDrruRI; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $63,459.00 $115,000.00 $0.00 Fund Source: 412 SURFACE WATER (PAGE 105, 2017 CIP) Comments: IMTG.DATE RECORD OF COUNCIL ACTION 01/17/17 ITEM INFORMATION FAW&Tn 4.C. —STAFF SPONSOR: BOB GIBERSON ORIGINALAGENDADATE: 01/17/17 AGENDA ITEM Tri'j.i," Green the Green Grant Acceptance with King County Flood Control District CATFIGORY [—I Discussion Mtg Date M Motion Mtg Date 01117117 F-1 Resolution Mtg Date EJ Ordinance Mtg Date EJ BidAxard Mtg Date Public Hearin ❑ gE]Otber Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance EJ.Fire [:] IT ❑ P&R ❑ Police E PW1' SPONSOR'S King County Flood Control District, through WRIA 9, has issued grant funds in the amount SUMMARY of $53,459.00, with a $10,000 City match, for the Green the Green Project. The Green the Green Project aims to aid salmon recovery by providing shade and decreasing water temperatures. This project includes outreach, site selection, design, invasive species removal, planting, and two years of maintenance along 1,200 lineal feet of the Green River. Council is being asked to approve the King County agreement for $53,459.00. REVIEWED BY ❑ cow Mt-L,. ❑ CA&P Cmte ❑ F&S Cmte [--] Transportation Cmte Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 12/13/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMI'l-fEl," Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE ExPENDrruRI; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $63,459.00 $115,000.00 $0.00 Fund Source: 412 SURFACE WATER (PAGE 105, 2017 CIP) Comments: IMTG.DATE RECORD OF COUNCIL ACTION 01/17/17 MTG.DATEI ATTACHMENTS 01/17/17 Informational Memorandum dated 12/09/16 Page 105, 2017 CIP Agreement for Award of King County's Cooperative Watershed Management Grant Minutes from the Utilities Committee meeting of 12/13/16 El City of Tukwila Allan Ekberg, Mayor TO: Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: December 9, 2016 SUBJECT: Green the Green Project No. 91641202 Grant Acceptance — King County Flood Control District ISSUE Authorize the Mayor to sign a grant agreement with King County Flood Control District through their Cooperative Watershed Management (CWM) grant program. BACKGROUND King County Flood District, through WRIA 9, issued a Request for Proposals for a grant opportunity called, "Green the Green", which aims to aid salmon recovery by providing shade and decreasing water temperatures. Staff received approval from the Utilities Committee on August 25, 2015 to apply for this grant and was recently awarded the requested amount. DISCUSSION The CWM grant will be used to hire a consultant that will assist with outreach, site selection, design, invasive species removal, planting, and two years of maintenance. Potential restoration sites have been identified and outreach to property owners is forthcoming. While site selection remains fluid at this time, the Green the Green project aims to install vegetation on private property, at least in part, and plant approximately 1,200 lineal feet of shoreline. FINANCIAL IMPACT Project costs are estimated to be $63,459.00 and the CWM grant is for up to $53,459.00. The City's required match contribution, as stated in the grant application, is $10,000, and will be primarily used towards project management costs. The 2017 CIP includes $116,000 in funding with $25,000 in surface water enterprise funds. RECOMMENDATION Council is being asked to approve the grant agreement for $53,459.00 with King County Flood Control District through their Cooperative Watershed Management Program and consider this item on the Consent Agenda at the January 17, 2017 Regular Meeting. Attachments: Page 105, 2017 CIP Agreement for Award of Cooperative Watershed Management Grant Funds between City of Tukwila and King County W:\PW Eng\PROJECTS\A- DR Projects\Green the Green\Grants\lnfo Memo Grant Accept gI 120916.doc A CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Green the Green Project No. 91641202 EXPENSES Interdepartmental effort to provide trees along the Green River and its tributaries in order to provide shade DESCRIPTION: and cooler water temperatures to threatened salmon and steelhead. WRIA 9 has identified warm water temperatures as an impediment to salmon recovery, and has also started JUSTIFICATION: a funding program called, "Green the Green" which aims to support revegetation projects along the river. New Project for 2017 - 2022 CIP. Project sites are being identified in preparation for a call for applications. STATUS: Other planting opportunities are being identified in a collaborative effort between Public Works and DCD. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Proposed grant funding is from WRIA9 and King County Flood Control District. FINANCIAL Through Estimated (in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 20 20 20 20 20 20 20 140 Land(R/W) 0 Const . Mgmt. 15 15 15 15 60 Construction 80 80 80 80 320 TOTAL EXPENSES 1 01 01 115 1 20 1 115 1 20 1 115 1 20 1 115 1 520 FUND SOURCES Awarded Grant 0 Proposed Grant 90 90 90 100 370 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 25 20 25 20 25 20 15 150 TOTAL SOURCES 01 01 115 1 20 1 115 1 20 1 115 1 20 1 115 1 520 2017 - 2022 Capital Improvement Program 105 7 Rl Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 AGREEMENT FOR AWARD OF COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS BETWEEN CITY OF TUKWILA AND KING COUNTY This Agreement is made between King County, a municipal corporation, and City of Tukwila ( "Recipient "), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to January 31, 2020. Primary Contact for King County: Kim Harper, Grant Administrator, 206 - 477 -6079, Kim.harper a)� cg ounty.gov. Primary Contact for Recipient: Mike Perfetti, 206 - 433 -7192, Mike. erp fettigtukwilawa.gov. SECTION 1. RECITALS 1.1 Whereas, the King County Flood Control District ( "District ") is a quasi- municipal corporation of the State of Washington, authorized to provide funding for cooperative watershed management arrangements and actions for purposes of water quality, water resource, and habitat protection and management; 1.2 Whereas King County is the service provider to the District under the terms of an interlocal agreement ( "ILA ") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; 1.3 Whereas, the Board of Supervisors of the District (the "Board "), the District's governing body, passed Resolution FCD 2015 -11.2 on November 16, 2015, authorizing the King County executive or his designee to develop and administer a grant award program of up to $4,308,013 in 2015 for water quality, water resources and habitat restoration and management projects and activities allocated in the amounts of $855,141 for the Snoqualmie Watershed, $1,615,505 for WRIA 8, $1,615,505 for WRIA 9, and $221,863 for WRIA 10 projects in King County, provided that the project list is approved by the Board; 1.4 Whereas, in accordance with Resolution FCD2012 -07.2 and in its capacity as service provider to the District, King County has established a grant award program, called the Cooperative Watershed Management Award Program, to fund water quality, water resources and habitat restoration and management projects and activities; 1.5 Whereas, the Recipient submitted an application to its respective WRIA forum or committee for the Project and that body has recommended the Project for funding under the Cooperative Watershed Management Grant Program in accordance with King County's Cooperative Watershed Management Grant Program Policies and Procedures, a copy of which has been furnished by King County to the Recipient and which are incorporated herein by this reference ( "Grant Policies and Procedures "); Page 1 of 7 9 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 1.6 Whereas the District's Board of Supervisors has received a list of proposed projects that includes the Project, as described in Exhibit A attached hereto and incorporated herein by this reference, and the Board of Supervisors has approved the Project for funding up to the amount of $53,459; 1.7 Whereas King County has received a Scope of Work and a Budget for the Project from the Recipient and has determined that the Scope of Work, attached hereto and incorporated herein as Exhibit B ( "Scope of Work "), and the Budget, attached hereto and incorporated herein as Exhibit C (`Budget Summary "), are consistent with the Grant Policies and Procedures; 1.8 Whereas, King County and the Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide funding from the District in accordance with the Policies and Procedures, and the Recipient will implement the Project. SECTION 2. AGREEMENT 2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2. King County agrees to award the Recipient an award in the total amount of $53,549 from District funds (the Award). The Award shall be used by the Recipient solely for the performance of the Project, as described in Exhibit A of this Agreement. King County shall pay the Recipient in accordance with the Grant Policies and Procedures. 2.3. The Recipient represents and warrants that it will only use the Award for the Scope of Work of this Agreement and in accordance with the Project Budget. The Recipient shall be required to refund to King County that portion of the Award which is used for work or tasks not included in the Scope of Work. Further, the Recipient agrees that King County may retain any portion of the Award that is not expended or remains after completion of the Scope of Work and issuance of the Final Report, as further described below. 2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1) they have been identified by Recipient as being within the scopes of numbers 2) and 3) below, and have been approved by King County as being within such scopes; 2) The activities are specified in the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the Scope of Work and are authorized by the Award as identified in the Budget of this Agreement; 4) such activities and expenses otherwise comply with all other terms of this Agreement; and 5) such activities and expenses do not occur prior to the date the grants were approved by the District and reimbursements shall be paid to the Recipient only after this Agreement has been fully executed. 2.5. The Recipient shall invoice King County for incurred expenses using the Request for Payment form and Progress Report form for those documented and allowable expenses Page 2 of 7 10 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 identified in the Budgets and according to the rules set forth in the Grant Policies and Procedures. Blank forms shall be provided to the Recipient by King County upon execution of this Agreement. Progress reports for each project (with or without requests for payment) shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months after the aforementioned date. A Progress Report form shall be submitted with all payment requests. Advances may be allowed, in the discretion of King County, for expenses anticipated to be incurred in the three months following the date of submission of the advance Request for Payment only for work that is included in the Scopes of Work of this Agreement, and identified as such in the Request for Payment. Documentation of payments made from advances shall be submitted to King County prior to any further requests for payment. 2.6. The Recipient shall be required to submit to King County a final report which documents the Recipient's completion of the work in conformance with the terms of this Agreement within thirty (30) days after the completion of the work. The final report may be submitted on the Close -out Report form unless a more detailed final report is specified in the scope of work. A blank Close -out Report form shall be provided to the Recipient by King County upon execution of this Agreement. The final report shall include a summary of the Project's successes and shall address the watershed benefits accomplished by the work. 2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles as further described in Section 2.8 below, and to meet the requirements of all applicable state and federal laws. 2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ( "BARS ") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board. 2.9. King County or its representative, and the District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit. 2.1.0. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised. Page 3 of 7 11 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property arising out of any acts or omissions of the Recipient, its employees, agents, contractors or subcontractors in performing its obligations under the terms of this Agreement. 2.13. The Recipient agrees to acknowledge the District as a source of funding for the Project on all literature, signage or press releases related to the Project. SECTION 3. GENERAL PROVISIONS 3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. 3.2. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3. No amendment to this Agreement shall be binding on any of the parties unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4. Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he /she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. 3.5. The Projects shall be completed by no later than January 31, 2020. In the event that the Projects are not completed by this date, King County has the discretion, but not the obligation, to terminate this Agreement and retain any unexpended Award funds. 3.6. This Agreement may be signed in multiple counterparts. 3.7. If any provision of this Agreement shall be wholly or partially invalid or unenforceable under applicable law, such provision will be ineffective to that extent only, without in any way affecting the remaining parts or provision of this Agreement, and the remaining provisions of this Agreement shall continue to be in effect. Page 4 of 7 12 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 3.8. The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the King County Council, King County's obligations are contingent upon the appropriation of sufficient funds by the King County Council to complete the Scope of Work. If no such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made. This document has been approved as to form by the King County Prosecuting Attorney's Office as of July 15, 2012. M1 iI 0", RECIPIENT: Name Name Title Date Title Date Page 5 of 7 13 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 EXHIBIT A: PROJECT DESCRIPTION PROJECT RECIPIENT DESCRIPTION MATCH AWARD Remove invasive species and revegetate Tukwila with native plants along approximately "Green the 1,200 linear feet of shoreline. The plant Green" City of installation will focus on providing $10,000 $53,459 Shoreline Tukwila shade with the "critical ", "high ", or Rev "medium" need areas as shown in the Project ect Riparian Aspects Map. Project Location: 1. Gateway North is located in the Duwamish Estuary Subwatershed, left bank, just downstream from river mile 7 2. (Alternate) Tukwila Commerce Center is located in the Duwamish Estuary Subwatershed, leftbank just upstream from river mile 8 3, Fort Dent Office Park is located in the Lower Green Subwatershed, left bank, just downstream from river mile 12 4. (Alternate) Marriott Extended Stay Hotel is located in the Lower Green Subwatershed, right bank, just upstream from river mile 13 5. West Valley Highway north of S. 1801h is located in the Lower Green right bank at about mile 14.5. Note that these locations are subject to change based on willingness of project partners and potential interest from other property owners. If agreements cannot be reached with the private property owners listed here, or if outreach budget is exceeded, the City will focus revegetation efforts on publicly -owned lands. Page 6 of 7 14 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 EXHIBIT B: SCOPE OF WORK TASKS OUTLINED DESCRIPTION OF ACTIVITIES AND PRODUCTS ESTIMATED DATES MATCH PERCENT Month /Year $ 8,028 OF TOTAL task be $ 18,028 BUDGET completed? TASK I PROJECT ADMINISTRATION & MANAGEMENT: City staff will manage 4% February 11,657 the project schedule, grant funding, staff, and contractors through the duration $ 2020 $ of the project. $ 32,994 TRANSPORTATION City staff will submit reimbursement request forms, backup documentation 780 $ for billing, and progress reports at least every 6 months. Also will submit a 780 TOTALS $ Fiscal Closeout form and a Closeout Report form with the final $ imoor $ reimbursement request. TASK 2 OUTREACH: City staff will reach out to potential project partners, and 14% April 2017 establish agreements with participants. TASK 3 DESIGN, PERMITTING & CONTRACTOR SELECTION: City staff will 6% July 2017 provide schematic design plans (1 sheet per site), obtain vegetation clearing permits, and oversee bid and contractor selection. TASK 4 CLEARING & GRUBBING /EROSION CONTROLS: selected contractor(s) 12% September will clear & grub and provide erosion controls as needed and prepare area for 2017 planting along approximately 700 lineal feet of shoreline. TASK 5 PLANTING, SOIL AMENDMENTS & MULCHING: selected contractor 24% November will plant, install soil amendments and mulch, along 700 lineal feet of 2017 shoreline. TASK 6 WATERING & WEEDING FOR 2 YEARS: a contractor will weed and 36% January water for 2 years. Watering is anticipated to be with a watering truck using 2020 reclaimed water. TASK 7 MONITORING: city staff will provide quarterly monitoring reports for 2 4% January year maintenance period. 2020 EXHIBIT C: BUDGET SUMMARY BUDGET ITEM GRANT REQUEST MATCH PROJECT TOTAL STAFFING $ 8,028 $ 10,000 $ 18,028 PROJECT SUPPLI ES $ 11,657 $ - $ 11,657 COMMERCIAL SERVICES & CREW TIME $ 32,994 $ $ 32,994 TRANSPORTATION $ 780 $ $ 780 TOTALS $ 53,459 $ imoor $ 63,459 Page 7 of 7 15 17 UTILITIES COMMITTEE Meeting Minutes • . P - 1 • City Council Utilities Committee December 13, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Joe Duffie, Thomas McLeod (Absent: Dennis Robertson) Staff: Bob Giberson, Robin Tischmak, Mike Perfetti, Pat Brodin, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Acceptance: Green the Green Staff is seeking Council approval of an agreement with King County Flood Control District to accept $53,459.00 from their Cooperative Watershed Management grant program for the Green the Green planting project. This grant will be used to hire a consultant who will assist with outreach, site selection, design, invasive species removal, planting, and two years of maintenance. The project intends to plant approximately 1,200 lineal feet of shoreline in an effort to decrease water temperatures and aid salmon recovery. The City's match is $10,000 and includes staff time for project management. Other funds for the project are included in the adopted 2017 CI P. The Committee members requested access to the Muckleshoot Tribe's shade map that will be used to inform site selection. UNANIMOUS APPROVAL. FORWARD TO JANUARY 17, 2017 REGULAR CONSENT AGENDA. B. Valley View Sewer District Loop Area Service Update Staff provided the Committee with an update on the Loop Area Sewer Project. Councilmembers have been continuing to hear concerns from residents and the Committee wants to remain updated. The Loop is one of the last remaining un- sewered areas and Valley View Sewer District (WSD) is working to construct the infrastructure to provide service to homeowners in the future. Owners will not have to connect until they sell, redevelop, or their septic system fails, and WSD has recently received around $300,000 in Community Development Block Grant funding to assist low income property owners. WSD is currently waiting for information on construction funding for the project, and Dana Dick, VVSD's Manager, plans to present to the City Council in January 2017. The Committee requested more information on the actual number of failing septic tanks in the Loop. DISCUSSION ONLY. 17 IN l Mayor Cit of Tukwila Allan ,x Y. Mayor's 1 David Cline, City Administrator The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: January 11, 2017 SUBJECT: Report for January 17, 2017 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Meeting with Raisbeck Aviation High School: On January 4 Mayor Ekberg and Volunteer and Event Coordinator Shannon Fisher met with Raisbeck Aviation High School Principal Therese Tipton to discuss ways to involve high school students in our volunteer programs and other programs offered at the Tukwila Community Center. • Joint King and Snohomish County City Managers /Administrators Meeting: City Administrator David Cline attended a Joint King and Snohomish County City Managers and Administrators meeting on January 4 at Bothell City Hall. Dave Williams from the Association of Washington Cities provided a Legislative update and the Snohomish County Managers group shared their Legislative Agenda. Several cities presented on recent successful ballot measures for community initiatives: Kenmore passed a Walkways and Waterways Bond, Shoreline passed a Levy for Basic Maintenance and Operations, Bothell passed a Levy for Safe Streets and Sidewalks and Lynnwood passed a 0.1 percent sales tax increase for their Transportation Benefit District to support infrastructure improvements. Discussion centered around sharing lessons learned: having a clear message and communication strategy, having a plan for how the funds will be used, and significant outreach to the community for input. David shared about the successful passage of Tukwila's Public Safety Bond. • After School Activities Bus Service: The Tukwila School District is now providing 5:30 pm bus service from the Tukwila Community Center at the end of the program each day. This bus creates more opportunities for participation to families that have transportation issues. II. Public Safety Plan • Public Safety Plan Implementation: The City has initiated work on the Public Safety Plan and on January 10 the Council held its first workshop on the effort. The workshop covered the timeline, process, public outreach, budget and key milestones for the overall plan. Next steps include appointment of the Financial Oversight Committee, development of a Siting Advisory Committee and a community open house tentatively � e I City Administrator's Report January 11, 2017 Page 2 planned for March 2017. For more information please go to www. tukwilawa.gov /publicsafetyplan. Project Updates • Southcenter Pedestrian /Bicycle Bridge: Construction has resumed and the contractor has started forming the deck for Span 1 on west side of Green River, connecting the asphalt trail and Pier 2. • Tukwila International Boulevard & S 144th St Midblock Crossing: As of January 5 the two ADA ramps were replaced, new detectable warning surfaces were installed, asphalt paving work was completed and the new AC powered rapid rectangular flashing beacons were being installed. The project should reach substantial completion by January 13. Phone: 206-433-1800 + Email; Mayor TukwilawA.gov + website: TukwilaWkgov 20 Upcoming Meetings & Events January 2017 16th (Monday) 17th (Tuesday) 18th (Wednesday) 19th (Thursday) 20th (Friday) 21st(Saturday) M.L. King, Jr. ➢ Public Safety ➢ Arts Tukwila School Day Cmte., Commission District City offices & 5:30 PM 5:00 PM Community Community Center (Foster (Community Meeting. Closed Conference Center) 5:30 — 7:30 PM Room) (Foster HS Martin Luther Commons: King Jr. ➢ Finance Cmte, 4242 S. 144' St) Day of Service ➢ City Council 5:30 PM The Tukwila 9:00 — 3:00 PM Regular Mtg., (Hazelnut School District (Tukwila Pantry, 7:00 pm Conference will soon begin 3118 S. 140`h St.) (Council Room) construction to Various projects Chambers) modernize and include: deep expand facilities. cleaning, trash Come see the pickup & yard work. plans and Pre - registration understand how required. Visit: construction www.uwkc.ora might impact your neighborhood. MLK Day at the Duwamish Shoreline ➢ Tukwila 10:00 AM — 1:00 Historical PM Society, Meet at the Green 7:00 PM River Trail @ BECU (Tukwila Campus (12770 Heritage & Gateway Drive) Cultural Visit: Center, 14475 forterfa.org/events 59`h Ave S.) for information & registration 23rd (Monday) 24th (Tuesday) 25th (Wednesday) 26th (Thursday) 27th (Friday) 28th (Saturday) ➢ Community ➢ Transportation ➢ Plaanin Tukwila Int'l. Blvd. Development & & Infrastructure Commission, Action Cmte's Neighborhoods Cmte., Cancelled Trash Pickup Day Cmte., 5:30 PM 9:00 — 10:00 AM 5:30 PM (Foster r (Hazelnut Conference Conference Room) Room) For location or information contact Sharon Mann ➢ City Council 206- 200 -3616 Duwamish River Committee of the Whole Mtg., Work Party 7:00 PM 10:00 AM —2:00 PM (Council Meet at the Tukwila Chambers) Community Center: C.O.W. to be Duwamish River immediately (12424 42nd Ave S.) followed by a For information call Special Mtg. Tukwila Community Center 206- 768 -2822 January 10 thru April 20: Free income tax preparation assistance available at Tukwila Community Center Tuesday/Thursday: 5:00 — 8:00 PM, Saturday: 10:00 AM — 2:00 PM Visit www.uwkc.org/taxhelp or call 2 -1 -1. ➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 - 767 -2308. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf Room. Contact Sara Valdez at 206- 431 -2187. ➢Community Development and Neighborhoods Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206 - 431 -2197 ➢Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Cheryl Thompson at 206 -433 -1850. ➢Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) 2017 Work Plan. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206 - 767 -2332. ➢Planning Commission /Board of Architectural Review: 41" Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 - 431 -3670 ➢Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room. (A) An Interlocal Agreement for VNET (Valley Narcotics Enforcement Team). (B) A contract with Securitas far Court security services. (C) Framework for Public Safety Plan Siting Advisory Committee. ➢Transportation and Infrastructure Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room ➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59' Avenue S. Contact Louise Jones -Brown at 206 - 244 -4478. Tentative Agenda Schedule MONTH ",,MEETING 1- MEETING 2 - MEETING 3 -' MEETING 4 REGULAR C.O,W. REGULAR C.O.K January 3 9 17 (Tuesday) 23 See agenda packet Special Presentation: cover sheet for this 2016 Business Recycler of week's agenda the Year award. (January 17 2017 Regular Meeting). Special Issues: Ordinances updating the TMC relating to various Boards and Commissions. Committee of the Whole Meeting to be immediately followed by a Special Meeting. February 6 13 21 (Tuesday) 27 Special Presentations: -New Employee Introductions. -Fire Department: Michael Tappert and Joseph Pagha, Entry Level Firefighters. - Community Development. Maxwell Baker and Lindsay Brown, Assistant Planners, Lauri Dunning, Code Enforcement Officer. - Communications: Mia Navarro, Community Engagement Manager. - Finance: Sherry Wright, Senior Fiscal Coordinator. - Police Department Awards: Life saving medal awarded to Officer Dean Kolstad and Officer Jason Wollan. Unfinished Business: Ordinances updating the TMC relating to various Boards and Commissions. 22