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HomeMy WebLinkAboutReg 2017-01-17 Item 4C - Grant Agreement - Green the Green Salmon Recovery Program with King County for $53,459COUNCIL AGENDA SYNOPSIS ----------------------------- - - - - -I nitialr Meeting Date Prepared by Mayor's rep Council review 01/17/17 BG F-1 Resolution Mtg Date PL X EJ BidAxard Mtg Date Public Hearin ❑ gE]Otber Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance EJ.Fire [:] IT ❑ P&R ❑ Police E PW1' SPONSOR'S King County Flood Control District, through WRIA 9, has issued grant funds in the amount SUMMARY of $53,459.00, with a $10,000 City match, for the Green the Green Project. The Green the Green Project aims to aid salmon recovery by providing shade and decreasing water temperatures. This project includes outreach, site selection, design, invasive species removal, planting, and two years of maintenance along 1,200 lineal feet of the Green River. Council is being asked to approve the King County agreement for $53,459.00. REVIEWED BY ❑ cow Mt-L,. ❑ CA&P Cmte ❑ F&S Cmte [--] Transportation Cmte Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 12/13/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMI'l-fEl," Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE ExPENDrruRI; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $63,459.00 $115,000.00 $0.00 Fund Source: 412 SURFACE WATER (PAGE 105, 2017 CIP) Comments: IMTG.DATE RECORD OF COUNCIL ACTION 01/17/17 ITEM INFORMATION FAW&Tn 4.C. —STAFF SPONSOR: BOB GIBERSON ORIGINALAGENDADATE: 01/17/17 AGENDA ITEM Tri'j.i," Green the Green Grant Acceptance with King County Flood Control District CATFIGORY [—I Discussion Mtg Date M Motion Mtg Date 01117117 F-1 Resolution Mtg Date EJ Ordinance Mtg Date EJ BidAxard Mtg Date Public Hearin ❑ gE]Otber Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance EJ.Fire [:] IT ❑ P&R ❑ Police E PW1' SPONSOR'S King County Flood Control District, through WRIA 9, has issued grant funds in the amount SUMMARY of $53,459.00, with a $10,000 City match, for the Green the Green Project. The Green the Green Project aims to aid salmon recovery by providing shade and decreasing water temperatures. This project includes outreach, site selection, design, invasive species removal, planting, and two years of maintenance along 1,200 lineal feet of the Green River. Council is being asked to approve the King County agreement for $53,459.00. REVIEWED BY ❑ cow Mt-L,. ❑ CA&P Cmte ❑ F&S Cmte [--] Transportation Cmte Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 12/13/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMI'l-fEl," Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE ExPENDrruRI; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $63,459.00 $115,000.00 $0.00 Fund Source: 412 SURFACE WATER (PAGE 105, 2017 CIP) Comments: IMTG.DATE RECORD OF COUNCIL ACTION 01/17/17 MTG.DATEI ATTACHMENTS 01/17/17 Informational Memorandum dated 12/09/16 Page 105, 2017 CIP Agreement for Award of King County's Cooperative Watershed Management Grant Minutes from the Utilities Committee meeting of 12/13/16 El City of Tukwila Allan Ekberg, Mayor TO: Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: December 9, 2016 SUBJECT: Green the Green Project No. 91641202 Grant Acceptance — King County Flood Control District ISSUE Authorize the Mayor to sign a grant agreement with King County Flood Control District through their Cooperative Watershed Management (CWM) grant program. BACKGROUND King County Flood District, through WRIA 9, issued a Request for Proposals for a grant opportunity called, "Green the Green", which aims to aid salmon recovery by providing shade and decreasing water temperatures. Staff received approval from the Utilities Committee on August 25, 2015 to apply for this grant and was recently awarded the requested amount. DISCUSSION The CWM grant will be used to hire a consultant that will assist with outreach, site selection, design, invasive species removal, planting, and two years of maintenance. Potential restoration sites have been identified and outreach to property owners is forthcoming. While site selection remains fluid at this time, the Green the Green project aims to install vegetation on private property, at least in part, and plant approximately 1,200 lineal feet of shoreline. FINANCIAL IMPACT Project costs are estimated to be $63,459.00 and the CWM grant is for up to $53,459.00. The City's required match contribution, as stated in the grant application, is $10,000, and will be primarily used towards project management costs. The 2017 CIP includes $116,000 in funding with $25,000 in surface water enterprise funds. RECOMMENDATION Council is being asked to approve the grant agreement for $53,459.00 with King County Flood Control District through their Cooperative Watershed Management Program and consider this item on the Consent Agenda at the January 17, 2017 Regular Meeting. Attachments: Page 105, 2017 CIP Agreement for Award of Cooperative Watershed Management Grant Funds between City of Tukwila and King County W:\PW Eng\PROJECTS\A- DR Projects\Green the Green\Grants\lnfo Memo Grant Accept gI 120916.doc A CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Green the Green Project No. 91641202 EXPENSES Interdepartmental effort to provide trees along the Green River and its tributaries in order to provide shade DESCRIPTION: and cooler water temperatures to threatened salmon and steelhead. WRIA 9 has identified warm water temperatures as an impediment to salmon recovery, and has also started JUSTIFICATION: a funding program called, "Green the Green" which aims to support revegetation projects along the river. New Project for 2017 - 2022 CIP. Project sites are being identified in preparation for a call for applications. STATUS: Other planting opportunities are being identified in a collaborative effort between Public Works and DCD. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Proposed grant funding is from WRIA9 and King County Flood Control District. FINANCIAL Through Estimated (in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 20 20 20 20 20 20 20 140 Land(R/W) 0 Const . Mgmt. 15 15 15 15 60 Construction 80 80 80 80 320 TOTAL EXPENSES 1 01 01 115 1 20 1 115 1 20 1 115 1 20 1 115 1 520 FUND SOURCES Awarded Grant 0 Proposed Grant 90 90 90 100 370 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 25 20 25 20 25 20 15 150 TOTAL SOURCES 01 01 115 1 20 1 115 1 20 1 115 1 20 1 115 1 520 2017 - 2022 Capital Improvement Program 105 7 Rl Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 AGREEMENT FOR AWARD OF COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS BETWEEN CITY OF TUKWILA AND KING COUNTY This Agreement is made between King County, a municipal corporation, and City of Tukwila ( "Recipient "), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to January 31, 2020. Primary Contact for King County: Kim Harper, Grant Administrator, 206 - 477 -6079, Kim.harper a)� cg ounty.gov. Primary Contact for Recipient: Mike Perfetti, 206 - 433 -7192, Mike. erp fettigtukwilawa.gov. SECTION 1. RECITALS 1.1 Whereas, the King County Flood Control District ( "District ") is a quasi- municipal corporation of the State of Washington, authorized to provide funding for cooperative watershed management arrangements and actions for purposes of water quality, water resource, and habitat protection and management; 1.2 Whereas King County is the service provider to the District under the terms of an interlocal agreement ( "ILA ") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; 1.3 Whereas, the Board of Supervisors of the District (the "Board "), the District's governing body, passed Resolution FCD 2015 -11.2 on November 16, 2015, authorizing the King County executive or his designee to develop and administer a grant award program of up to $4,308,013 in 2015 for water quality, water resources and habitat restoration and management projects and activities allocated in the amounts of $855,141 for the Snoqualmie Watershed, $1,615,505 for WRIA 8, $1,615,505 for WRIA 9, and $221,863 for WRIA 10 projects in King County, provided that the project list is approved by the Board; 1.4 Whereas, in accordance with Resolution FCD2012 -07.2 and in its capacity as service provider to the District, King County has established a grant award program, called the Cooperative Watershed Management Award Program, to fund water quality, water resources and habitat restoration and management projects and activities; 1.5 Whereas, the Recipient submitted an application to its respective WRIA forum or committee for the Project and that body has recommended the Project for funding under the Cooperative Watershed Management Grant Program in accordance with King County's Cooperative Watershed Management Grant Program Policies and Procedures, a copy of which has been furnished by King County to the Recipient and which are incorporated herein by this reference ( "Grant Policies and Procedures "); Page 1 of 7 9 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 1.6 Whereas the District's Board of Supervisors has received a list of proposed projects that includes the Project, as described in Exhibit A attached hereto and incorporated herein by this reference, and the Board of Supervisors has approved the Project for funding up to the amount of $53,459; 1.7 Whereas King County has received a Scope of Work and a Budget for the Project from the Recipient and has determined that the Scope of Work, attached hereto and incorporated herein as Exhibit B ( "Scope of Work "), and the Budget, attached hereto and incorporated herein as Exhibit C (`Budget Summary "), are consistent with the Grant Policies and Procedures; 1.8 Whereas, King County and the Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide funding from the District in accordance with the Policies and Procedures, and the Recipient will implement the Project. SECTION 2. AGREEMENT 2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2. King County agrees to award the Recipient an award in the total amount of $53,549 from District funds (the Award). The Award shall be used by the Recipient solely for the performance of the Project, as described in Exhibit A of this Agreement. King County shall pay the Recipient in accordance with the Grant Policies and Procedures. 2.3. The Recipient represents and warrants that it will only use the Award for the Scope of Work of this Agreement and in accordance with the Project Budget. The Recipient shall be required to refund to King County that portion of the Award which is used for work or tasks not included in the Scope of Work. Further, the Recipient agrees that King County may retain any portion of the Award that is not expended or remains after completion of the Scope of Work and issuance of the Final Report, as further described below. 2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1) they have been identified by Recipient as being within the scopes of numbers 2) and 3) below, and have been approved by King County as being within such scopes; 2) The activities are specified in the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the Scope of Work and are authorized by the Award as identified in the Budget of this Agreement; 4) such activities and expenses otherwise comply with all other terms of this Agreement; and 5) such activities and expenses do not occur prior to the date the grants were approved by the District and reimbursements shall be paid to the Recipient only after this Agreement has been fully executed. 2.5. The Recipient shall invoice King County for incurred expenses using the Request for Payment form and Progress Report form for those documented and allowable expenses Page 2 of 7 10 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 identified in the Budgets and according to the rules set forth in the Grant Policies and Procedures. Blank forms shall be provided to the Recipient by King County upon execution of this Agreement. Progress reports for each project (with or without requests for payment) shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months after the aforementioned date. A Progress Report form shall be submitted with all payment requests. Advances may be allowed, in the discretion of King County, for expenses anticipated to be incurred in the three months following the date of submission of the advance Request for Payment only for work that is included in the Scopes of Work of this Agreement, and identified as such in the Request for Payment. Documentation of payments made from advances shall be submitted to King County prior to any further requests for payment. 2.6. The Recipient shall be required to submit to King County a final report which documents the Recipient's completion of the work in conformance with the terms of this Agreement within thirty (30) days after the completion of the work. The final report may be submitted on the Close -out Report form unless a more detailed final report is specified in the scope of work. A blank Close -out Report form shall be provided to the Recipient by King County upon execution of this Agreement. The final report shall include a summary of the Project's successes and shall address the watershed benefits accomplished by the work. 2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles as further described in Section 2.8 below, and to meet the requirements of all applicable state and federal laws. 2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ( "BARS ") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board. 2.9. King County or its representative, and the District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit. 2.1.0. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised. Page 3 of 7 11 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property arising out of any acts or omissions of the Recipient, its employees, agents, contractors or subcontractors in performing its obligations under the terms of this Agreement. 2.13. The Recipient agrees to acknowledge the District as a source of funding for the Project on all literature, signage or press releases related to the Project. SECTION 3. GENERAL PROVISIONS 3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. 3.2. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3. No amendment to this Agreement shall be binding on any of the parties unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4. Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he /she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. 3.5. The Projects shall be completed by no later than January 31, 2020. In the event that the Projects are not completed by this date, King County has the discretion, but not the obligation, to terminate this Agreement and retain any unexpended Award funds. 3.6. This Agreement may be signed in multiple counterparts. 3.7. If any provision of this Agreement shall be wholly or partially invalid or unenforceable under applicable law, such provision will be ineffective to that extent only, without in any way affecting the remaining parts or provision of this Agreement, and the remaining provisions of this Agreement shall continue to be in effect. Page 4 of 7 12 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 3.8. The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the King County Council, King County's obligations are contingent upon the appropriation of sufficient funds by the King County Council to complete the Scope of Work. If no such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made. This document has been approved as to form by the King County Prosecuting Attorney's Office as of July 15, 2012. M1 iI 0", RECIPIENT: Name Name Title Date Title Date Page 5 of 7 13 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 EXHIBIT A: PROJECT DESCRIPTION PROJECT RECIPIENT DESCRIPTION MATCH AWARD Remove invasive species and revegetate Tukwila with native plants along approximately "Green the 1,200 linear feet of shoreline. The plant Green" City of installation will focus on providing $10,000 $53,459 Shoreline Tukwila shade with the "critical ", "high ", or Rev "medium" need areas as shown in the Project ect Riparian Aspects Map. Project Location: 1. Gateway North is located in the Duwamish Estuary Subwatershed, left bank, just downstream from river mile 7 2. (Alternate) Tukwila Commerce Center is located in the Duwamish Estuary Subwatershed, leftbank just upstream from river mile 8 3, Fort Dent Office Park is located in the Lower Green Subwatershed, left bank, just downstream from river mile 12 4. (Alternate) Marriott Extended Stay Hotel is located in the Lower Green Subwatershed, right bank, just upstream from river mile 13 5. West Valley Highway north of S. 1801h is located in the Lower Green right bank at about mile 14.5. Note that these locations are subject to change based on willingness of project partners and potential interest from other property owners. If agreements cannot be reached with the private property owners listed here, or if outreach budget is exceeded, the City will focus revegetation efforts on publicly -owned lands. Page 6 of 7 14 Project Name: Tukwila's Green the Green Shoreline Revegetation Award Number: 4.9.16.001 EXHIBIT B: SCOPE OF WORK TASKS OUTLINED DESCRIPTION OF ACTIVITIES AND PRODUCTS ESTIMATED DATES MATCH PERCENT Month /Year $ 8,028 OF TOTAL task be $ 18,028 BUDGET completed? TASK I PROJECT ADMINISTRATION & MANAGEMENT: City staff will manage 4% February 11,657 the project schedule, grant funding, staff, and contractors through the duration $ 2020 $ of the project. $ 32,994 TRANSPORTATION City staff will submit reimbursement request forms, backup documentation 780 $ for billing, and progress reports at least every 6 months. Also will submit a 780 TOTALS $ Fiscal Closeout form and a Closeout Report form with the final $ imoor $ reimbursement request. TASK 2 OUTREACH: City staff will reach out to potential project partners, and 14% April 2017 establish agreements with participants. TASK 3 DESIGN, PERMITTING & CONTRACTOR SELECTION: City staff will 6% July 2017 provide schematic design plans (1 sheet per site), obtain vegetation clearing permits, and oversee bid and contractor selection. TASK 4 CLEARING & GRUBBING /EROSION CONTROLS: selected contractor(s) 12% September will clear & grub and provide erosion controls as needed and prepare area for 2017 planting along approximately 700 lineal feet of shoreline. TASK 5 PLANTING, SOIL AMENDMENTS & MULCHING: selected contractor 24% November will plant, install soil amendments and mulch, along 700 lineal feet of 2017 shoreline. TASK 6 WATERING & WEEDING FOR 2 YEARS: a contractor will weed and 36% January water for 2 years. Watering is anticipated to be with a watering truck using 2020 reclaimed water. TASK 7 MONITORING: city staff will provide quarterly monitoring reports for 2 4% January year maintenance period. 2020 EXHIBIT C: BUDGET SUMMARY BUDGET ITEM GRANT REQUEST MATCH PROJECT TOTAL STAFFING $ 8,028 $ 10,000 $ 18,028 PROJECT SUPPLI ES $ 11,657 $ - $ 11,657 COMMERCIAL SERVICES & CREW TIME $ 32,994 $ $ 32,994 TRANSPORTATION $ 780 $ $ 780 TOTALS $ 53,459 $ imoor $ 63,459 Page 7 of 7 15 17 UTILITIES COMMITTEE Meeting Minutes • . P - 1 • City Council Utilities Committee December 13, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Joe Duffie, Thomas McLeod (Absent: Dennis Robertson) Staff: Bob Giberson, Robin Tischmak, Mike Perfetti, Pat Brodin, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Acceptance: Green the Green Staff is seeking Council approval of an agreement with King County Flood Control District to accept $53,459.00 from their Cooperative Watershed Management grant program for the Green the Green planting project. This grant will be used to hire a consultant who will assist with outreach, site selection, design, invasive species removal, planting, and two years of maintenance. The project intends to plant approximately 1,200 lineal feet of shoreline in an effort to decrease water temperatures and aid salmon recovery. The City's match is $10,000 and includes staff time for project management. Other funds for the project are included in the adopted 2017 CI P. The Committee members requested access to the Muckleshoot Tribe's shade map that will be used to inform site selection. UNANIMOUS APPROVAL. FORWARD TO JANUARY 17, 2017 REGULAR CONSENT AGENDA. B. Valley View Sewer District Loop Area Service Update Staff provided the Committee with an update on the Loop Area Sewer Project. Councilmembers have been continuing to hear concerns from residents and the Committee wants to remain updated. The Loop is one of the last remaining un- sewered areas and Valley View Sewer District (WSD) is working to construct the infrastructure to provide service to homeowners in the future. Owners will not have to connect until they sell, redevelop, or their septic system fails, and WSD has recently received around $300,000 in Community Development Block Grant funding to assist low income property owners. WSD is currently waiting for information on construction funding for the project, and Dana Dick, VVSD's Manager, plans to present to the City Council in January 2017. The Committee requested more information on the actual number of failing septic tanks in the Loop. DISCUSSION ONLY. 17