HomeMy WebLinkAboutTIC 2017-01-24 COMPLETE AGENDA PACKETCity of Tukwila
Transportation and
Infrastructure Committee
• Kate Kruller, Chair
• Joe Duffie
• De'Sean Quinn
AGENDA
Distribution:
R. Turpin
K. Kruller
F. Siegler
J. Duffle
Clerk File Copy
D. Quinn
2 Extra
D. Robertson
Mayor Ekberg
Place pkt pdf on Z: \TC -UC
D. Cline
Agendas
L. Humphrey
e-mail cover to: A. Le,
B. Giberson
C. O'Flaherty, K. Kruller, D.
R. Tischmak
Robertson, D. Almberg, B.
G. Labanara
Saxton, S. Norris,
P. Brodin
L. Humphrey
TUESDAY, JANUARY 24, 2017 — 5:30 PM
FOSTER CONFERENCE ROOM — 6300 BUILDING
Next Scheduled Meeting: Tuesday, February 14, 2017
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206- 433 -0179 for assistance.
Item
Recommended Action
Page
1.
PRESENTATION(S)
2.
BUSINESS AGENDA
a) 2017 -2018 Recycling Grant
a)
Forward to 2/6/17 Regular
Pg. 1
Acceptance of Grant Award
Consent Agenda
b) Transportation Demand Management
b)
Information only.
Pg. 25
Grant Program Update
c) 53,d Ave S (S 137th St — S 144th St)
c )
Forward to 2/6/17 Regular
P 31
g'
KPG Contract Amendment No. 2 for ROW
Consent Agenda
d) S160 1h St Speed Cushion Pilot Project
d)
Information only.
Pg. 39
Project Update
e) Purchase of Water Hydrant Saver
e)
Committee approval
Pg. 43
f) 2015 CBD Sanitary Sewer Rehabilitation
f )
Forward to 2/6/17 Regular
Pg. 47
Contract Closeout
Consent Agenda
g) Crystal Springs Emergency Surface Water Repair
g )
to 2/6/17 Regular
P 51
g'
Contract Closeout
Consent Agenda
h) 2017 TIC Committee Goals
h)
Discussion only.
Pg. 55
3.
SCATBd
4.
MISCELLANEOUS
5.
ANNOUNCEMENTS
Future Agendas:
Next Scheduled Meeting: Tuesday, February 14, 2017
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206- 433 -0179 for assistance.
Ci!X of Tukwila
Jim Haggerton, Maya
TO:
Transportation and Infrastructure Committee
FROM:
Jack Pace, Community Development Director
BY:
Lynn Miranda, Senior Planner
CC:
Mayor Ekberg
DATE:
January 20, 2017
SUBJECT: 2017-2018 King County Solid Waste Recycling Grant
ISSUE
Council approval is required to authorize the Mayor to sign an Interagency Agreement to receive
$76,944 in grant funding that King County Solid Waste Division has awarded to the Tukwila Recycling
Program.
BACKGROUND
Tukwila has received a Waste Reduction/Recycling (WRR) grant from King County Solid Waste to
support the Recycling Program's work from January 1, 2017 through December 31, 2018. A signed
Interagency Agreement is required to receive the funds.
Tukwila's Recycling Assistance Program operates exclusively through grant funding, without using
either City of Tukwila's General fund or Utility Funds. Tukwila has received the WRR grant for several
years through a formula based on its population and employment. The WRR grant provides part of
DCD's budget and is regularly included in the City's overall budget.
DISCUSSION
Waste Reduction/'Recycling Grant (WRR)
The attached Waste Reduction/Recycling grant from the King County Solid Waste division totals
$76,944 for the 24-month grant period. A portion of the WRR grant funds will be used to provide the
required 25% match for the Coordinated Prevention Grant (CPG) from Washington State's
Department of Ecology. WRR grant funds are allocated as follows:
• Residential Recycling Collection Events - $5,000
Funds will be used to support events in Spring 2017 and 2018 to collect secondary
recyclables (i.e. "hard-to-recycle" goods such as tires, sinks, furniture, bulky yard debris,
etc.) from Tukwila and King County residents.
CommerciallMultifamily Recycling - $56, 000
The bulk of the WRR grant will assist Tukwila businesses on-site or through other methods
as they reduce waste, start, or improve recycling programs, purchase recycled products,
and use sustainable business practices. Staff will focus on sites with property managers and
multiple tenants, including some multi-family sites. We will also work with City of Tukwila
facilities and purchasing. Funding will support consultant assistance, Department of
Community Development staff hours, printed materials such a resource guide sent to all
businesses with their business license renewal, and support materials such as special
collection containers and bags.
LAE= & PMnfo Memo WRR Grant 201 7 docx
INFORMATIONAL MEMO
Page 2
• Residential Program —Rain Barrels, Compost Bins, and Worm Bins - $8,000
The Recycling Program will purchase recycled plastic rain barrels and/or compost and worm
bins and distribute them to residents at reduced cost during the Residential Collection
Event.
• Residential Program — Tukwila Community Garage Sale - $4,000
The Recycling Program will also conduct the annual Tukwila Community Garage Sale to
encourage reuse and recycling among residents. Funding will be used to provide
advertising and disseminate information about the event and reuse of goods to the public.
• Compost Demonstration Garden - $3,944
Funds will be used to provide supplies for community gardeners at Gully Gardens to support
their use of the compost demonstration garden to make and use compost, as well as to fund
educational programs for the public at the site.
FINANCIAL IMPACT
None at this time. The WRR Grant does not require matching City funds.
RECOMMENDATION
Council is being asked to approve the Interagency Agreement for the Waste Reduction/ Recycling
(WRR) grant from King County Solid Waste Division for $76,944.00 and consider this item on the
Consent Agenda at the February 6, 2017 Regular Meeting. This action will authorize the grant funding
for Tukwila's Recycling Assistance Program through December 31, 2018.
Attachment: Interagency Agreement for 2017 and 2018 with King County
ZADCD & PMInfo Memo WRR Grant 2017.docx
F119MV 1519 iff" N, I R
and politicaF—su bdivision • the nate • IT ashington, and the City of I umna, a municipat corporation of
the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as "Party" or "Parties."
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Tukwila by the County for waste reduction and recycling programs and/or services as outlined in
the scope of work and budget attached as Exhibit A.
II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and /or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2017 and 2018 shall not exceed $76,944.
2. This Agreement provides for distribution of 2017 and 2018 grant funds to the City. However,
grant funds are not available until January 1, 2017.
3. During this two -year grant program, the City will submit a minimum of two, but no more than
eight (8), progress reports to the County in a form approved by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The city shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight (8) progress reports and requests for
reimbursement during the two -year grant program, they shall be due to the County on the last day
of the month following the end of each quarter - April 30. July 30, October 31, January 31 -
except for the final progress report and request for reimbursement which shall be due by March
31, 2019.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two -year grant program, they shall be due to the County by January 31,
2018 and March 31, 2019.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2018 and January 2019, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six (6) months of completion of the project(s) outlined in the scope of work, but no
later than June 30, 2019.
to
5. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs ., • projects i other incorporated areas of King County, the City shall
explain • • with the affected adjacent is cities that allows for acceptance
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances, . • regulations in the performance of described herein. The City assures
that its procedures are c• • • to public contract bidding • i '• • the
County • any ' • i • for •' award i i .. •
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled /recyclable products wherever practical.
10. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County
and /or by federal or state officials as so authorized by law.
11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2021.
12. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and /or "text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and /or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the materials.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (3 0) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.'
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Attachment A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. This project shall be administered by Lynn Miranda, Senior Planner, or designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of $10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
2. The City of Tuk-wila's budgeted grant funds for 2017-2018 are $76,941-1
4. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Tukwila" and/or "text provided courtesy of the City of Tukwila."
5. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project
Manager, King County Solid Waste Division, or designee.
This Agreement shall become effective on either January 1, 2017 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2017, and shall terminate on
June 30, 2019. The City shall not incur any new charges after December 31, 2018. However, if
execution by either Party does not occur until after January 1, 2017, this Agreement allows for
disbursement of grant funds to the City for County-approved programs initiated between January 1, 2017
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section ILA of the Agreement.
IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (3 0) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and /or
failure to provide grant related reports /invoices /statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and /or issues whatsoever occurring from actions by the City and /or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims ")
brought against the County arising out of or incident to the City's execution of, performance of or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and /or
otherwise results in unfair trade practice.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
The County and City recognize that time is of the essence in the performance of this Agreement.
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
XI. NOTICE
Any notice required or permitted under this Agreement shall be d sufficiently given or served if sent to
the King County Solid Waste Division and the City at the addresses provided below:
If to the City:
Lucy Auster, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson Street, Suite 701
Seattle, WA 98104 -3855
Lynn Miranda, Senior Planner, or a provided designee
City of Tukwila
6300 Southcenter Boulevard
Tukwila, WA 98188
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
city King County
BY
(Title) Pat D. McLaughlin, Director
Solid Waste Division
For Dow Constantine, King County Executive
Date Date
119
Exhibit /\
CITY OF TUKWILA 2017-2018 WR/R GRANT
4. The City of Tukwila will work with o consultant to implement a business and multi-family
recycling assistance program for 2017'2018. We plan to use Olympic Environmental
Resources 10 operate our Special Recycling Event. There are also several residential
programs we will be continuing to support. The VVR/R grant will also fund labor costs for
Tukwila staff that work on and manage all WR/R-funded programs and tasks.
5. Budget: $76.944 Total, including:
Task I. Residential Recycling Collection Events
S5,00O
Task 2. Commercial/Multifamily Recycling
$56,000
Task 3. Residential Program — Rain barrels,
$8,000
Compost Bins, and/or Worm Bins
Task 4. Residential Program —Tukwila
$4,000
Community Garage Sale
Task 5. Compost Demonstration Garden
$3,944
a. Consultant
Olympic Environmental Resources
c. Program/Project Specifics
0 Total number of events -Two
Page Imzo
Final Scope mWork October 25, 2016
CITY OF TUKWILA
• Materials to be collected:
- Appliances
- Refrigerators and Freezers*
- Ferrous Metals
- Non - ferrous Metals
- Tires*
- Mattresses
- Styrofoam
- Lead Acid Batteries
- Household Batteries
- Porcelain Toilets and Sinks*
- Propane Tanks*
- Cardboard
- Reusable Household Goods
- Textiles
- Used Motor Oil
- Used Motor Oil Filters
- Used Antifreeze
- Used Petroleum Based Products
- Electronic Equipment
( *User fees apply)
2017 -2018 W R/R GRANT
• The following educational materials will be distributed:
- Information on City Recycling Programs
- Local Hazardous Waste Management Plan Educational Materials produced by
King County Department of Natural Resources
- Other educational materials as appropriate.
• Event promotional methods:
- Promotional flyer mailed directly to Tukwila residents, and placed in info
stands at City Hall sites and Tukwila Community Center.
- Notices on Tukwila's website, social media, and cable channel (if available),
and "Tukwila Reporter" community newspaper
- Publicizing the event through the King County Solid Waste Division
Promotional Activities.
• Event staffing
- Key personnel will include City staff, consultant staff, and volunteers.
Experienced qualified individuals will fill the event greeter, education
personnel, and traffic control personnel positions.
d. Performance and Impact Objectives
The City plans to send out approximately 9,500 promotional flyers to Tukwila
households per event and publicize the event through King County promotional
Page 2 of 10
Final Scope of Work October 25, 2016
IVA
CITY OF TUKWILA 2017-2018 WR/R GRANT
activities, including County websites and telephone assistance. The City of Tukwila's
population is approximately 19,600.
By collecting the materials listed above, they will be diverted from the waste stream and
processed for recycling and reuse. The events will also provide an opportunity to recycle
moderate risk waste. Public Health — Seattle & King County, the City of Tukwila, and
Washington State Department • Ecology will pay for event expenses as well.
RM
WR/R funds will provide the 25% required match for the State of Washington
Department of Ecology's Coordinated Prevention Grant, which will fund the remainimp
Page 3 of 10
Final Scope of Work October 25, 2016 13
2017/18
2017
2018
Task 1: Tukwila Residential
Task Total
Task Total
Task Total
Recycling Collection Events
$5,000
$2,500
$2,500
Consultant* —Administration/
$2,000
$1,000
$1,000
Event Staffing/ Graphics
Consultant — Materials Hauling
$2,500
$1,250
$1,250
Cost"
Event Supplies
$500
$250
$250
Hourly rates for contracted staff are as follows: Project Manager
- $70.00 and Event Staff - $55.00.
** includes scrap metal, appliances, tires,
styrofoam
WR/R funds will provide the 25% required match for the State of Washington
Department of Ecology's Coordinated Prevention Grant, which will fund the remainimp
Page 3 of 10
Final Scope of Work October 25, 2016 13
CITY OF TUKWILA
2017 -2018 WR /R GRANT
75% of the Recycling Program's portion of event. Funding also comes from the Tukwila
Fire Department and the Local Hazardous Waste Management Program
Task 2: Commercial /Multi - Family Recycling
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Consultant
The City of Tukwila will work with a consultant /recycling technical assistance
specialist.
C. Schedule
First quarter, 2017 — December 31, 2018
d. Program /Project Specifics
Business Outreach /Technical Assistance
The City of Tukwila will provide technical assistance to help businesses, including
City of Tukwila facilities and some multi- family complexes, start, or improve
recycling programs, waste prevention and purchase of recycled products either by e
mail, telephone, mail, or on -site visits.
City of Tukwila staff, assisted by a Business Recycling and Waste Prevention
Specialist (consultant to the City of Tukwila) will respond when individual businesses,
multi- tenant properties and property managers request assistance. We expect to
generate requests for recycling assistance by providing information about business
recycling services on the City of Tukwila's website, and by including information about
City- sponsored recycling programs in the "Tukwila Reporter," and with business license
mailings. We will send targeted postcards (and emails as possible) to Tukwila
businesses, advising them of free recycling service and technical assistance. We will
offer free desk -side recycling containers made of recycled plastic as an incentive to
businesses that start or improve recycling /waste reduction /stewardship programs.
We will strive to improve recycling, waste reduction and environmentally - preferable
purchasing practices at City of Tukwila facilities, and at City- sponsored events for the
public.
We will highlight outstanding business recycling programs throughout Tukwila
through "Tukwila Green Works" and "Tukwila Business Recycler of the Year"
programs. If other opportunities arise, we will adjust the work plan for greatest
effectiveness. Timely, scheduled telephone follow -up will be provided to all
businesses reached for technical assistance either by the staff project manager or
the consultant.
Page 4 of 10
Final Scope of Work
October 25, 2016
14
Tukwila's solid waste contract with Waste Management includes embedded
commercial recycling. We will work with Waste Management and other recycling
companies to increase signups. We will continue to coordinate with King County's
Business Recycling Program by working with any Tukwila business that is referred to
us, and to participate in the Solid Waste Division's industry, topic, or area-specific
We will coordinate our promotion/education activities with King County's resources
and programs as appropriate.
Final Scope mWork October 25, 2016
CITY OF TUKWILA
2017 -2018 WR /R GRANT
• Expand the number of businesses. and multi - family complexes who sign up for
recycling and ultimately improve waste diversion.
• Reduce waste produced by businesses, and ensure that businesses are recycling
the correct items onsite, and bringing other items, such as computers, to proper
recycling facilities.
• Distribute approximately 4;000 "Tukwila Business Recycler" pamphlets directly
to Tukwila companies via business license renewal mailings to give information
about recycling resources and generate requests for technical assistance.
• Assistance to at least 50 businesses, including at least 20 on -site visits.
• Assistance to at least 5 multifamily complexes, including distributing materials to
facilitate recycling, such as bags.
f. Evaluation
• Follow -up with selected businesses and /or multi - family complexes to see if they
have implemented program changes and to determine which assistance
measures were the most helpful in changing recycling - related behaviors.
• Keep data including:
- the number of businesses and /or complexes assisted
- type of assistance provided (mail, e-mail, on -site, other)
- a list of business names, addresses, contact persons, and telephone numbers
(and other business data) for the businesses assisted;
g. Budget: $56,000 for 2017/18
Task 3: Residential Program — Rain barrels, Compost Bins, and /or Worm Bins
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Consultant
We will work with Olympic Environmental Resources to distribute rain barrels,
compost bins, and /or worm bins during Residential Collection Events.
Page 6 of 10
Final Scope of Work
October 25, 2016
I
Total
2017
2018
Task 2: Commercial/
multi - family assistance
Task Total
$56,000
Task Total
$28,000
Task Total
$28,000
Consultant
$40,000
$20,000
$20,000
Staff /administrative
$5,000
$2,500
$2,500
Supplies /Materials
(containers, bags, etc)
$7,000
$3,500
$3,500
Printing /Distribution
$4,000
$2,000
$2,000
Task 3: Residential Program — Rain barrels, Compost Bins, and /or Worm Bins
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Consultant
We will work with Olympic Environmental Resources to distribute rain barrels,
compost bins, and /or worm bins during Residential Collection Events.
Page 6 of 10
Final Scope of Work
October 25, 2016
I
CITY OF TUKWILA 2017-2018 WR/R GRANT
C. Schedule
Rain Barrels, compost bins, and/or worm bins to be sold in 2017 and 2018.
Grant funds will be used to buy barrels and/or bins, and work with a contractor to
sell the barrels and/or bins at the annual RCE.
Tukwila will purchase recycled plastic rain barrels and/or compost and worm bins,
and sell them at a 50 to 60 percent discount to Tukwila residents at Residential
Recycling Collection Events (RCE) in2O17 and Z0I8. To encourage purchase and use,
we will charge the residents a reduced fee of approximately $35 per rain barrel and
$25 per compost or worm bin. The City will publicize the distribution event(s)
through its Residential Collection Event (RCE) mailing to all Tukwila residents.
Each recycled plastic rain barrel weighs approximately 40 pounds, and diverts
approximately twice that amount (80 pounds) from the waste stream. We expect to
sell all the bins. This will divert a significant amount of plastic from the waste stream
and demonstrate clearly the use of a high-quality product made from recycled
content. In addition to encouraging market development for plastics, distributing
rain barrels encourages Tukwila residents to conserve water for reuse in the lawn
and garden, and reduces surface water runoff.
CITY OF TUKWILA
2017 -2018 WR /R GRANT
f. Evaluation
• Track number of rain barrels, compost bins, and /or worm bins distributed to
residents.
• Sample email survey of rain barrel, compost bin, and /or worm bin purchasers to
determine use levels.
g. Budget: $8,000 for 2017/18
*90 rain barrels @ $60 each= $5,400 & 40 worm bins @ $40 each = $1,600
Task 4. Residential Program - Tukwila Community Garage Sale
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Schedule
Summer, 2017 and 2018
C. Program /Project Specifics
WR /R funds will support Tukwila's recycling and reuse - oriented Community Garage
Sale. Tukwila residents will hold garage /yard /rummage sales at their homes across
Tukwila during one summer weekend. Tukwila will use WR /R funding to provide
resources for staffing, advertising, and information about the event and reuse of
goods to be disseminated to the public.
d. Performance and Task Objectives
• Support recycling, reuse of household goods, and waste prevention by
supporting an event, such as the community -wide "garage sale" for Tukwila
residents, and updating recycling information on the City of Tukwila website.
• Promote reuse and recycling of goods by Tukwila residents who hold
garage /yard /rummage sales at their homes
• Raise awareness of reuse and recycling among the public that shops at Tukwila
Community Garage Sale sites throughout the community.
Page 8 of 10
Final Scope of Work
October 25, 2016
18
2017 -2018
2017
2018
Task 3: Residential
Task Total
Task Total
Task Total
Programs - Rain barrels,
$8,000
$4,000
$4,000
Compost bins & Worm bins
Consultant - sale of barrels
$1,000
$500
$500
& bins + barrel storage
Supplies - Rain barrels and
$7,000
$3,500
$3,500
worm bins*
*90 rain barrels @ $60 each= $5,400 & 40 worm bins @ $40 each = $1,600
Task 4. Residential Program - Tukwila Community Garage Sale
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Schedule
Summer, 2017 and 2018
C. Program /Project Specifics
WR /R funds will support Tukwila's recycling and reuse - oriented Community Garage
Sale. Tukwila residents will hold garage /yard /rummage sales at their homes across
Tukwila during one summer weekend. Tukwila will use WR /R funding to provide
resources for staffing, advertising, and information about the event and reuse of
goods to be disseminated to the public.
d. Performance and Task Objectives
• Support recycling, reuse of household goods, and waste prevention by
supporting an event, such as the community -wide "garage sale" for Tukwila
residents, and updating recycling information on the City of Tukwila website.
• Promote reuse and recycling of goods by Tukwila residents who hold
garage /yard /rummage sales at their homes
• Raise awareness of reuse and recycling among the public that shops at Tukwila
Community Garage Sale sites throughout the community.
Page 8 of 10
Final Scope of Work
October 25, 2016
18
CITY OF TUKWILA 2017 ® WR/R GRANT
e. Evaluation
® Track number residents participating in Community Garage Sale.
® Survey all participants in the Community Garage Sale to see their satisfaction
with the Community Garage Sale, and to gauge their interest in future
recycling/waste prevention programs and activities.
U, W
r. mm � I, �11 V
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
Schedule
Spring/Summer, 2017 and 2018
d. Performance and Task Objectives:
Make it easier to use Compost Demonstration Garden for public education and
composting.
Page 9 of 10
Final Scope of Work October 25, 2016 19
Task 4. Community
Task Total
Task Total
Task Total
Garage Sale
$4, 000
$2,000
$2,000
Printing, distribution, and
advertising
Staff costs
r. mm � I, �11 V
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
Schedule
Spring/Summer, 2017 and 2018
d. Performance and Task Objectives:
Make it easier to use Compost Demonstration Garden for public education and
composting.
Page 9 of 10
Final Scope of Work October 25, 2016 19
CITY OF TUKWILA
Budget: $3,944 for 2017/18
2017 -2018 W R/R GRANT
Page 10 of 10
Final Scope of Work
October 25, 2016
`z9
2017 -2018
1 2017
2018
Task 5: Compost Demonstration Site
Task Totals
Staff and materials
$3,944
1 $2,000
$1,944
Page 10 of 10
Final Scope of Work
October 25, 2016
`z9
2017-2018 Grant Guidelines
1-11=1 M-11 �
Please note these lists are not exhaustive, but merely intended to provide some guidance on what
is/isn't eligible. Cities may also refer to the currently adopted King County Comprehensive Solid
Waste Management an for direction in program development. If you are unsure if your
proposed program is eligible for funding, please contact Lucy Auster at 206-477-5268 or
lua.austerkkingLounty.gov.
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Collection of any household hazardous waste items including, but not limited to:
• Treated wood
• Paint
• Lead acid batteries
• Oil, gasoline, and antifreeze
• Fluorescent lights
• Household Hazardous Waste (HHW) education programs
Cities should pursue funding for HHW collection or education programs through the King County
Local Hazardous Waste Management Program (LHWMP) or the Washington State Department of
Ecology Coordinated Prevention Grant (CPG) Program.
Grant Administration:
Requests for Reimbursement:
Cities may choose to submit one request for reimbursement per year during the funding cycle, due no
later than March 20, 2018 and March 19, 2019. However, cities may submit requests for
reimbursement as frequently as quarterly. The Budget Summary Report Form (Attachment A) must be
used when submitting requests for reimbursement.
By the 5' working day of January 2017 and January 2018, cities must notify the Solid Waste
Division (SWD) of their total expenditures for work that has been completed to -date, but for
which requests for reimbursement have not yet been submitted.
Progress and Final Reports:
Progress reports describing program activities, accomplishments, and evaluation results need to
accompany each request for reimbursement. A final report describing the outcome of grant - funded
activities is due with the final request for reimbursement. If, however, the city does not have the
results of its program evaluation by the end of the grant cycle, the final narrative report may be
submitted no later than six months after the end of the grant cycle (June 30, 2019). (Note: The final
request for reimbursement would still need to be submitted by March 19, 2019.) All progress and final
reports need to be signed by a city official. Signed reports may be scanned and emailed.
Amendments:
Formal amendments to grant Interagency Agreements (IAAs) are not necessary unless the city wishes
to make significant changes to its scope of work and /or budget. In general, a significant change would
be one in which the city wishes to add or delete a task from their scope of work. A minor change, such
as moving dollars between tasks, would only require written notification, which may be submitted via
e -mail. However, the city should contact SWD when considering changes to their scopes and budgets
to determine if a formal amendment is needed.
2
`CIA
Exhibit D
BUDGET SUMMARY REPORT FORM
2017-2018 Waste Reduction & Recycling Grant Program
City:
Date:
Address:
Phone:
Invoice
Report Period:
Preparer's Name:
Contract
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date:
$
Amount remaining for completion of interlocal:
$
Scope of Work
Current
Amount
Task
Description
Budget
Quarter
Previously
Remaining
(Task/title)
Costs
Invoiced
Balance
2
$
—3
$
4
$
5
$
—6
$
7
$
TOTALS
$
$
$
$
For King County Use
Contract # 0
Project 1126942 Org 720122
Exp.Account 54150 Task
22.000
Purchase Order # Requisition #
Receipt
Supplier # Supplier Pay Site
Invoice # Payment Type
Total charges this period are approved for payment:
$
Project Manager:
Date
23
King County Waste Reduction Recycling Grant
2017/2018 Grant Cycle
City of
Reimbursement Request #
Date
Contract #
.0.g.H•egg.•
r.)
1111111•0010010::!:
Date of Service
Expense Summary Form
11.1111t77',, Description
Exhibit E
tar Amount P
Ci!Y of Tukwila
Allan Ekberg, Mayor
TO: Transportation and Infrastructure Committee
FROM: Jack Pace, Community Development Director
BY: Katie Wendel, Transportation Outreach and Marketing Assistant
Rose Warren, Lead Transportation Outreach Coordinator
CC: Mayor Ekberg
DATE: January 20, 2017
SUBJECT: Transoortation Demand Management Program Capital Improvement Funds
ISSUE
The Transportation Demand Management (TDM) Program (formerly CTR Program) has funding for capital improvements
and small employer assistance to decrease drive-alone travel within the City.
RNEMMM
The TDM Program is currently implementing three federal and state grants in addition to the normal Commute Trip
Reduction Program. The focus of the additional funding is to expand TDM services to employees not required to participate
in the CTR Program and to Tukwila residents and visitors. The goal is to reduce the drive-alone mode split for al/trips, not
just commute trips.
Funding has been allocated for enhancements such as bike racks, wayfinding signs, benches, and small employer
transportation management assistance. The funding will be disbursed in Tukwila through a small capital improvement
grant program and small employer assistance program. Projects proposed to be installed are a citywide bike rack
program and a transit information wall at Westfield Southcenter Mail, which will be developed in partnership with King County
Metro.
A call for applications for the small capital project and small employer assistance programs was announced in December and
the deadline has been extended to January 31, 2017. The maximum amount to be awarded for each project is $5,000, which
may be used as matching funds for larger projects. There is a collective total of $26,000 from the three grants to be used in
the City of Tukwila. The attached application includes a list of possible projects. The application can also be found online at
http://tukwilawa.gov/SmallGrantApplication.
DISCUSSION
TDM staff have reached out to various city departments including Public Works, Parks and Recreation, and Economic
Development to coordinate with related planned and proposed city improvements. Staff will continue to collaborate as
appropriate with these and other departments on feasibility, site selection, and installation.
FINANCIAL IMPACT
Funding for the TDM projects is in place with no impact on the general fund, The installation of the capital improvements may
be completed by a third-party contractor or by City staff, depending on the nature of the project and whether the City would
like to contribute in-kind staff time. Staff have researched installation approaches taken by various cities in the region for
similar grant funded projects and will reach out to Public Works and Parks staff to discuss options.
RECOMMENDATION
Information only.
Z TCD & Pftfo Me= TDM PrGgram TBG 012017 qLdocx
W
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"" i' : ? ' SJ " ^.. ��N M'�ryga lll000���000MU; YI OOON ' �� IllNNdNilll� "'� �UJJIQ#M1 #M1�
"� IIIVIII IwnlWl V% "Y�"Y li4
0/41
Small Grant Program Overview
Program details:
A limited number of small grants (under $5,000) for minor capital improvements and trip reduction
programs are available to participating communities in South King County as part of a Regional
Congestion Mitigation and Air Quality (CMAQ) grant to be administered by the South King County
Transportation (SKC) Options team, housed within the City of Tukwila.
http; 12.l< it . a.g2 r /SIK Tr .nspcs.rt ticsn0p.1ics.ns. Eligible projects must be within the cities of Burien,
Federal Way, Kent, Renton, SeaTac, or Tukwila and may be proposed by community groups, employers,
the city, or other interested parties.
The grant process is competitive and projects will be selected based on their ability to aid in the
reduction of air pollution, traffic congestion, and fuel consumption by encouraging active transportation
(bicycling or walking) or transit use. Creative projects that involve public art or other innovative ways to
activate the public realm are encouraged. If you have an idea, or would like help brainstorming, please
let us know and we will be pleased to work with you to develop a program.
Project guidelines:
■ South King County city government, businesses, schools, community organizations, and
neighborhood groups are eligible to apply.
• Project location must be in or around the designated urban growth centers of Burien, Federal
Way, Kent, Renton, SeaTac, or Tukwila, ,htt.p�(, psr cs.rgpssts /51(ntp.rs _srnll.pdf.
• Project must encourage active (bicycle or pedestrian) travel or transit use.
• Grants for individual projects may not exceed $5,000 (not including matching funds).
• Projects will be approved at the discretion of the South King County Transportation Options
team.
• If selected for funding, the South King County Transportation Options team will work with
applicants and contractors to design and install capital improvements.
• Grant - funded items will be directly purchased through grant funding unless otherwise arranged.
• Funds are not intended to replace current funding for existing programs, but must be used for
new or enhanced programs. Recipients may not profit monetarily from the grant.
• Grants are funded based on program estimates. Reimbursement may not exceed the approved
grant allocation.
■ The SKC Transportation Options Small Grant program does not guarantee that a project will be
approved and reserves the right to determine which program requests are funded and to what
degree. All rewards are subject to eligibility requirements and available funding.
27
• Grant recipients are required to measure results and submit a program evaluation form after
completion of the project.
• Projects and programs must be completed by June 30, 2018.
Project examples:
■ Pedestrian and bicycle wayfinding signage
■ Bike racks
■ Public bike repair stations
■ Bike lockers
■ Kiosks with transit /bicycle /pedestrian information
■ Interactive public art that encourages people to visit and walk in the area
■ Pedestrian scale lighting along key pedestrian routes
■ Demonstration or pilot projects to test bicycle or pedestrian improvements
■ Shower /locker facilities for commuters
■ Assistance establishing employer programs to reduce commute trips (e.g. ORCA card
information, RideShareOnline.com incentive programs, carpool /vanpool program,
telework /alternative work schedule assessment) *
How to apply:
Submit completed applications online at htt.p.;. /(t.lak it ogcs r /SIK Tr .n.spcs.rt t %csn Jptics.ns or via email to
S1IC I L .ns.p2rt2ti nQ tions..Cc�1 l< ila.W ..g2y by 1/31/17. Grant recipients will be notified by mid -
February 2017.
Please contact IKatie.WendelC�TlakwilaWA. cy with any questions comments and concerns. We would
.................................................................................. ............................... ,
be glad to talk with you about your ideas or to help you develop a program in your community.
* For commuter program assistance, contact Rose Warren, Outreach Coordinator at
css2.o"i / .r.rpn Tlaa< .ia2..W. ...g2y. Employers may be eligible for additional assistance with commuter
programs beyond grant funding.
Important dates:
Applications due 1/31/17
Grants awarded February 2017
Project completion June 2018
28
0Y1III K II"J, 't e =Y Y
011110110 1 ba,�G 1"'4"S 1w T 0
IIIIII III I .IIIIIIII VIII II IIII, I IIIIIIIIIII I I III 1111111 IIIIII, IIICI III 1111111 IIII IIIIIIIIIII III IIIIIIIIIIIIII II IIIIIIIIIII IIIIII VIII, IIIICIII III IIIIIIIII IIIIIIII VIII, VIII, IIICI IIIIII IIIIIIII III III IIII VIII VIII, II IIII IIIIIIIII I IIII, IIII, I I III II (IIIIIIIII II IIIICI II
Proposed Project Location
Address /description of location:
Name of business or organization:
City:
State:
Zip Code:
Contact person:
Title:
Address:
Employer:
City:
State:
Zip Code:
Email:
Phone:
Fax:
Project lead:
(if different from above)
Title:
Address:
Employer:
City:
State:
Zip Code.
Email:
Phone:
Fax:
Relationship to project location:
(owner, manager, CTR coordinator, program partner, etc.)
Are you an employer /business?
Would you like assistance developing a program?
Are you interested in installing a bike rack at your work site or business?
PROJECT DESCRIPTION (Attach additional pages if necessary)
• What will be implemented or purchased?
• What are the goals for the project?
• How will the project be evaluated?
• Is this part of an existing program or a planned project that needs funding?
• Will the project require maintenance after installment? If yes, please describe the maintenance plan.
• Project timeline (must be complete by June 2018)
Please submit completed application online at http:// tukwilawa .gov /SKCTransportationOptions or via email to
SKCTransportationOptions @TukwilaWA.gov.
1919
Are you a city government? Yes No (circle one)
If yes, please answer the following questions. If no, please continue to the budget section.
• Does the project coordinate with or support the efforts of your city's Planning and Public Works
Departments' comprehensive plan, complete streets ordinance (if applicable), etc.?
• What are the anticipated project outcomes /impacts? (How will the project encourage
walking /bicycling /transit in the urban growth center? How will the project help to reduce drive alone
trips ?)
• Is this a pilot project? Are there any plans for expansion?
PROJECT BUDGET (not to exceed $5000 per project)
Amount requested:
Are you able to provide matching funds? Amount:
Project total:
Signature
Signature:
(Electronic signature accepted)
Title
Print name:
Date:
Please submit completed application online at http:// tukwilawa .gov /SKCTransportationOptions or via email to
SKCTransportationOptions @TukwilaWA.gov.
1919
City of Tukwila Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Bob Giberson, Public Works Director,199
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: January 20, 2017
SUBJECT: 53rd Ave South (S 137th St — S 144th SO
Project No. 99110301, Contract No. 15 -159
Amendment No. 2
ISSUE
Approve Contract Amendment No. 2 to Contact No. 15 -159 with KPG, Inc. for real estate
acquisition services.
BACKGROUND
KPG's Consultant Agreement No. 15 -159 consists of developing project plans, specifications,
and cost estimates for the 53rd Ave S Project. The original agreement did not include real
estate acquisition services since the preferred design layout had not been completed. The
project is now at the 60% design level and real estate acquisition needs are now known.
DISCUSSION
The 60% design identified 19 locations where additional right -of -way or easements will be
required. The additional right -of -way and easements will allow for radius returns, utility
placement, retaining walls, sidewalk, and landscaping. Each acquisition is relatively minor.
Staff, working with KPG, have developed a supplemental scope for the required acquisitions
and easements for the 19 locations. The total fee for this additional work is $79,858.20.
FINANCIAL IMPACT
A total of $98,000 is budgeted for right -of -way acquisitions in the CIP.
RECOMMENDATION
Council is being asked to approve Supplement No. 2 to Contract No. 15 -159 with KPG, Inc. in
the amount of $79,858.20 for the 531d Ave S Project and consider this item on the Consent
Agenda at the February 6, 2017 Regular Meeting.
195
WAPW Eng1PROJECTSW RW & RS Pro)eetsWrd Ave S f99110301)0esign Consultant Seleo *KInfo Memo Amendment 2.doox
City of Tukwila Agreement Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 15 -159 between the City of Tukwila and KPG Inc. is amended
as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide right of way services in accordance with the scope of work included
as Exhibit A.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit 8, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed $79,858.20
without express written modification of the Agreement signed by the City. The new total contract
shall not exceed $655,589.69 without express written modification of the Agreement signed by the
City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of
-0 �'Le7a01 "A►JIII_1
Allan Ekberg, Mayor
ATTEST /AUTHENTICATED
20
CONTRACTOR
Printed Name:
APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk City Attorney
Page 1 of 132
EXHIBIT A
City of Tukwila
53,d Avenue South
S 14411 Street to S 137th Street
Supplement No. 2 — Property Acquisition Services
KPG
Scope of Work
January 9, 2017
PURPOSE:
This supplement is provided to provide right of way and easement acquisition services for
the 53rd Avenue S project. Following completion of the selected roadway alternative, it has
been determined that additional property rights are needed on 19 parcels along the project
corridor in order to accommodate required retaining walls, luminaires, utility vaults, and
curb returns. Work includes obtaining additional title reports that were not anticipated in
original scope, administrative offer summaries to determine value, property negotiations,
and closing for required easements and right of way as described herein.
City of Tukwila Page I of 2 KPG 33
53' Avenue South 11912017
SCOPE OF WORK:
Task 8 Right of Way Calculations
8.4 Right of way acquisition services will be provided by RES Group Northwest under
subcontract to the Consultant in accordance with the scope of work, assumptions,
and deliverables included as Attachment 1. School district negotiations will be
performed by the City and is not included in this scope of work. The level of effort
for negotiation of each parcel is lower than is typical for this type of project in order
to meet project budget constraints based on the assumption that this will be a
straight forward acquisition with minimal negotiations required.
Additional Services
The City may require additional services of the Consultant in order to advance all or portions of
the project corridor through final design and construction. This work may include items
identified in the current task authorizations as well other items, which may include, but are not
necessarily limited to the following:
♦ Obtaining title reports and providing final right of way / easement legal
descriptions and exhibits beyond the quantity estimated in the scope (19
parcels)
♦ Providing additional property appraisals and negotiations
♦ Providing additional permitting or environmental studies
♦ Providing additional design services
♦ Providing construction services
These services will be authorized under a future contract supplement if necessary. At the
time these services are required, the Consultant shall provide a detailed scope of work and
an estimate of costs. The Consultant shall not proceed with the work until the City has
authorized the work and issued a notice to proceed.
City of Tukwila Page 2 of 2 KPG 34
53 ' Avenue South 11912017
HOUR AND FEE ESTIMATE
Project: City of Tukwila
53rd Avenue South
Supplement No. 2 - Property Acquistion Services
EXHIBIT B
• Architecture It
Landscape Architecture
▪ Civil Engineering •
Task
Description
*Labor Hour Estimate
Total Budget
Project
Manager
$ 184,79
Senior
Engineer
$ 157.13
Design
Eng / LA
$ 100.57
Technician
$ 81.72
Survey
Crew
Senior
Admin
$ 106.86
Office
Admin
$ 71.96
Budget
Task 8 - Ri ht of Wav Calculations
8.4 Support property negotiations by RES Group
Title Reports (7 parcels)
0
0
4
0
0
0
2
0
$ 666.20
$ 3.500.00
$ 75.692.00
$
Valuation, negotiations, and closing - RES Group
Reproduction
Task Total
0
o
4
0
0
0
2
0
$ 79,858.20
Total Estimated Fee: 79,858.20
1/9/2017
SCOPE OF WORK AND COST ESTIMATE:
KPG Inc., City of Tukwila, 53rd Avenue South
PROJECT OVERVIEW AND SCOPE OF WORK
KPG Inc., is the (PRIME) consultant with RES GROUP NW (RESGNW) serving as a sub - consultant on
the project for City of Tukwila. The City of Tukwila, 53`d Avenue South Project will impact
approximately 15 properties, preliminary review identified 15 single family residential properties. It is
anticipated that 4 out of 15 properties owners will dedicate the right of way needed for the project to the
City. These will be strip take acquisition for the purposes of residential street improvements to include
curb, gutter, sidewalk, and illuminations. This scope and fee is based on limited information provided by
the Prime dated 1/4/2017 and may be adjusted in the future.
The project is currently funded with TIB (Transportation Improvement Board) funds from State of
Washington. All right of way acquisition cost will be funded with City funds only.
RESGNW's comprehensive knowledge of the state and federal law and administrative regulation,
coupled with our experience on complex projects, enables us to work cooperatively with agency staff to
find simple and cost - effective ways to accomplish City's objectives. Priorities will be based on the City's
plan schedule, level of impact, acquisition time, and complexities.
Preliminary Right -of -Way Services
TITLE REVIEW, CLEARING AND CLOSING
RESGNW will review Prime supplied title reports for affected parcel and provide Title Review Memos
identifying all potential encumbrances to project team members. It is anticipated that all strip take
acquisitions for this project will be under $10,000 and will not require partial conveyances from deeds of
trusts nor a waiver from the property owners. RESGNW will assist in facilitating in -house closing on Iow
impact parcel or manage closing through escrow should those services become necessary.
Valuation Services
TRUE COST ESTIMATE
Following review of the right -of -way plan, RESGNW will prepare a True cost estimate parcel work
sheets and (AOS) Administrative Offer summaries for the impacted parcels.
Project Management Services
RESGNW staff management will review all documents, files, maps, title reports, legal descriptions and
other information provided. Staff manager will prepare project schedule or the right of way phase.
Monitor and update the schedule as needed, report on progress reports including identification of work
performed and discuss of potential problems that may rise, including issues of resolution. Staff manager
will keep constant quality in coordination with the Prime's Project Manager.
1013 601 Street, IKuirkbind, WA 98033 - 624 S Lander, Street #202, S� aLfle, WNW 98134 ..
a ph, 206 45 7 -5681. iURR ^man w.resgwr w.coFr
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aw Group
Northwest
Acquisition and Relocation Services
Acquisition Services
RIGHT -OF -WAY DOCUMENTATION, NEGOTIATIONS AND CLOSING
RESGNW will assist the City in developing all right -of -way documents /offer letters in accordance with
the City's right -of -way procedures manual for acquisition of impacted properties. RESGNW will draft
the acquisition documents using City approved forms or QC any forms that are created directly by City
staff for pre - acquisition review, before any offers are made to property owners.
RESGNW agents will act in good faith at all times and never coerce owners in an attempt to settle the
parcel. All negotiations will start with an in- person presentation of all offers when feasible. We will
identify property owner issues, concerns and differences early on and document that information in the
individual parcel negotiation diary. RESGNW will work with City staff throughout the negotiation
process with the property owner until settlement is reached.
Cost Estimate
Payment to RESGNW for its professional services is not dependent upon outcome, the amount or terms
of any agreement reached for the property, or on any contractual arrangement between the Prime and any
third party.
Prime agrees to compensate RESGNW for actual professional services rendered as follows:
Our fees for services are calculated based upon the applicable hourly rates for those professional who
perform the work -at -hand. The ICR billing rate is $109.00 per hour for all tasks performed under this
agreement. In addition, necessary mileage will be billed at $0.535 per mile (2017 IRS mileage rate)
TRUE COST ESTIMATE PARCEL WORKSHEETS AND AOS
Senior Acquisition Agent:
NEGOTIATION
Senior Acquisition Agents:
R/W Acquisition 45 hours per parcel x 11
Donation /Dedication 15 hours per parcel X 4
PROJECT MANAGEMENT
Project Manager: 4 hours per parcel x 15
TITLE REVIEW AND CLEARANCE / CLOSING
Senior Acquisition Agents: 3 hours per parcel x 11
ODC / Other Direct Cost (mileage and postage)
40 hours @$109 per hours = $ 4,360
495 hours @ $109 per hours = $53,955
60 hours @ $109 per hours = $ 6,540
60 hours @ $109.00 per hour = $ 6,540
33 hours @ $109 per hours = $ 3,597
$ 700
TOTAL ESTIMATED COST: $75,692
1913 6th Stireett, Nrkllaaird„ WA 98033 624 S tt..aaadeir,, "yttreett N202, SeaUle, WA a)EH;:'k .,.
ttsN ph, 206 45 / E)U:31, a wwvaa maagnw,a or
37
4vG �r"O U P
Northwest
AcqWsiflon and Rdocaton SeiMces
KPG Inc.
RES GROUP NW
1,913 0111, Street, Khtlaid, WA 98(')33 624 S LamlorStiireel #202, SeaWE,�, WA 98134
IM ph, 206-457 5681 M www,ulsgi-iwlCoM
38
! of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Corn 7e
FROM: Bob Giberson, Public Works Director
BY: David Sorensen, Project Manager
CC: Mayor Ekberg
DATE: January 20, 2017
SUBJECT: South 160th St Speed Cushion Pilot Project
Project No. 91610410
Project Update
ISSUE
Update on the S 1601h St Speed Cushion Pilot Project's design and installation locations, .
including costs.
BACKGROUND
Speed cushions are either speed humps or speed tables that
include wheel cutouts to allow large vehicles to pass unaffected,
while reducing passenger car speeds. They can be offset to allow
unimpeded passage by emergency vehicles and are typically used
on key emergency response routes. These should not be confused
with low speed parking lot speed bumps that are not allowed in the
right -of -way due to higher speeds and liability.
Residents within the S 1601h St project limits have expressed concerns over vehicle speeding.
After conducting a RADAR speed study, the determination was made to design and install non-
permanent speed cushions as a pilot project. The speed cushions would also help establish
traffic patterns prior to the 42nd Ave S Phase III construction road closure, since this roadway
segment on S 1601h St will be a detour route for the 42nd Ave S Phase III Project.
DISCUSSION
The S 16011 St Speed Cushion Pilot Project's design phase has been completed. A project plan
sheet with proposed placement of speed cushions is attached. Public Works can install speed
cushions on the subject roadway segment, S 1601h' St from 42nd Ave S to 5111 Ave S. Before and
after speed data will be collected and analyzed to assess the impact of the speed cushion
installation.
FISCAL IMPACT
Labor for installation will be completed in house. The approximate total procurement cost for the
six speed cushions and sign locations is $33,000.00. There is currently $75,000 budgeted in
Traffic Calming.
RECOMMENDATION
Information only.
Attachments: Hardware Cost Estimate
Plan Sheets
K9:
W tPW DIPROJECTSW RW 6 HS Projects +Traffic CalminTI60da Speed Cushion Pilot ProlecrUpdate to TIC Jan 201711n @o Memo S 160th Speed Cushion Update 012017 gi.docx
RUBBERFORM QUOTE
Perteet Inc
Brent Powell
505 5th Ave S
Suite 300
Seattle, WA 98104
Phone: (206) 436 -0517
C---
---
TBD l Pre -Paid I Matt Crouch
XPO
Perteet Inc
Brent Powell
505 5th Ave S
Suite 300
Seattle, WA 98104
Phone: (206) 436 -0517
Fax:
6 RF- SC6610 Speed Cushion - 6'6" x 10' 0" Long- Black
w/2 arrow markings - hardware included
12 RF- SC6610 Speed Cushion - 6'6" x 5' 2" Long- Black
w/2 arrow markings - hardware included
1 RF -ASC Prepaid Shipping & Handling to Customer
12/29/16 1 RRPQ15311
SubTotal $33,197.40
Total Weight: 15,660 Sales Tax $0.00
Total $33,197.40
Thank you for the opportunity to quote you on our American made recycled rubber products, with American sourced recycled materials and
manufactured by American workers. RubberForm is the only East Coast U.S. Manufacturer of these types of recycled rubber products.
FOB Our Plants: Freight charges are vaild for 7 business days and product quotes are vaild for 30 days from date of quote. Freight charges are
subject to change based on Fuel Surcharges.
RubberForm Recycled Products, LLC does not warrant any installation work and specifically disclaims liability for any direct or indirect personal
injury, property damage or other costs or losses resulting from incorrect or inadequate installations.
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SEE ABOVE
FOR CONTINUATION
SEE ABOVE
FOR CONTINUATION
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PUBLIC WORKS DEPT.
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ADVANCED WARNING SPEED CUSHION
SIGN ASSEMBLY SIGN ASSEMBLY
PERTEET
GENERAL NOTES
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FOR CONTINUATION
1. NEW POSTS SHALL BE LOCATED WITHIN RIGHT-OF-WAY
WITHIN 10' OF SPEED CUSHION. PLACEMENT OUTS DE OF
SIDEWALK IS DES`RABLE.
2. SIGNS SHALL BE LOCATED SO THAT SIGN EDGES ARE
LOCATED AT LEAST 2' LATERALLY FROM FACE OF CURB
AND THE BOTTOM OF THE SIGN iS T ABOVE GROUND.
CONSTRUCTION NOTES
INSTALL PRE - FABRICATED SPEED CUSHION. SEE
SPEED CUSHION DETAIL SHEET FOR
INSTALLATION INSTRUCTIONS.
LINSTALL ADVANCED WARNING SIGN ASSEMBLY
(SEE DETAIL, THIS SHEET) ON EXISTING
LUMINAIRE.
▪ INSTALL ADVANCED WARNING SIGN ASSEMBLY
▪ (SEE DETAIL, THIS SHEET) ON NEW POST.
• INSTALL SPEED CUSHION SIGN ASSEMBLY (SEE
DETAIL, THIS SHEET) ON EXISTING LUMINAIRE.
• INSTALL SPEED CUSHION SIGN ASSEMBLY (SEE
DETAIL, THIS SHEET) ON NEW POST.
S 160TH ST SPEED CUSHION
SPEED CUSHION PLAN
data re
1
S 160th Street Speed Cushion \CADO \Plan Sheets \20160210 AC dwg
INSTALLATION INSTRUCTIONS FOR SPEED
CUSHIONS
(RF- SC5668, RF•SC6610)
THE RUS8ERFORM SPEED CUSHION CONSISTS OF
• 2 LEFT CORNER MODULES
• 2 RIGHT CORNER MODULES
• 6 CENTER MODULES
EACH INSTALLATION KR CONSISTS OF:
• 41 STAINLESS STEEL HEX HEAD LAG BOLTS WITH STAINLESS STEEL WASHERS
• 41 PAVEMENT ANCHORS
• 41 CAPS
• 2 TUBES OF ADHESIVE WITH MOORS
• 13 METAL DOWELS
TO BEGIN INSTALLATION, USE CHALK LINES TO DETERMINE PROPER PLACEMENT AND
SPACING. ONCE THE MODULES ARE IN PLACE, YOU SHOULD NOT HAVE TO MOVE THEM
AGAIN.
1. BEGIN WITH EITHER CORNER MODULE THAT FRS INTO YOUR CHALK UNE
SCHEME. INSERT THE DOWEL PINS AS SHOWN, MAKING SURE THEY ARE FULLY
SEATED. PLACE THE CORNER ON THE PAVEMENT PER YOUR CHALK UNE.
RUBBERFORM RECYCLED PRODUCTS - SPEED CUSHION INSTALLATION
9/15/2009
1
RUBBERFORM INSTALLATION INSTRUCTIONS
2. NEXT, TAKE THE OPPOSITE CORNER MODULE, INSERT ONE DOWEL PIN
ON THE LONG SIDE AND PLACE IT ON THE PAVEMENT TOGETHER WITH
THE FIRST CORNER INTERLOCKING THE TWO AS SHOWN.
3. TAKE A CENTER MODULE AND INSERT 2 DOWEL PINS.
4. PLACE THE CORNER ON THE PAVEMENT NEXT TO THE CORRESPONDING
CORNER.
RUBBERFORM RECYCLED PRODUCTS - SPEED CUSHION- NSTALLATION
9/15/2006
2
5. ADD THE OTHER 2 CENTER MODULES AND THE REMAINING CORNER
MODULE IN THE SAME MANNER.
8. BE SURE THE ALIGNMENT IS STILL AS DESIRED. FILL IN THE OTHER
MODULES TO COMPLETE THE CUSHION. YOU ARE NOW READY TO
BOLT THE CUSHION TO THE PAVEMENT.
RUSBERFORM RECYCLED PRODUCTS - SPEED CUSHION INSTALLATION
941512006
3
ANCHORING TO THE PAVEMENT REQUIRES:
• 9/18' MASONRY BIT (PREFERABLY 18' LONG)
• HEAVY DUTY HAMMER DRILL
• LONG NOSE AIR NOZZLE (OR VACUUM)
• IMPACT WRENCH
• RESIN GUN FOR ADHESIVE (ONLY AVAILABLE FROM MANUFACTURER)
BEGIN DRILLING AS SHOWN. AN 18' BIT MAKES THE INSTALLATION EASIER
ON THE INSTALLER BUT IS NOT MANDATORY_
DRILL ALL HOLES TO A DEPTH OF 7' FROM MODULE SURFACE (4' INTO THE
PAVEMENT.) THOROUGHLY BLOW OUT ALL HOLES OR USE A VACUUM
ASSEMBLE ALL THE PAVEMENT ANCHORS, BOLTS AND WASHERS AS SHOWN.
CONNECT THE STATIC MIXER TO THE ADHESIVE TUBE AND INSERT INTO THE
RESIN GUN. PR :ME THE ADHESIVE GUN UNTIL THE RESIN AT THE TIP IS GRAY.
RUBBERFORM RECYCLED PRODUCTS - SPEED CUSHION INSTALLATION
9115/2009
4
INSERT THE MIXER IN THE HOLE AND APPLY THE ADHESIVE ;GENERALLY 2 PUMPS).
WARNING RES €N WILL HARDEN IN 15 MINUTES OR LESS.
IMMEDIATELY INSERT AND POUND THE ANCHOR/BOLT/WASHER COMBO INTO
THE HOLE UNTIL THE LIP OF THE ANCHOR IS AT PAVEMENT LEVEL.
RUBBERFORM RECYCLED PRODUCTS - SPEED CUSHION INSTALLATION
9/152008
PUBLIC WO ' S DEPT.
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TIGHTEN THE BOLT WITH THE IMPACT WRENCH ENSURING THE WASHER IS
FIRMLY SEATED. DO NOT OVER TIGHTEN.
INSERT THE RUBBER CAPS IN EACH HOLE.
FINISHED INSTALLATION
RUBBERFORM RECYCLED PRODUCTS - SPEED CUSHION INSTALLATION
9/15/2008
PERTEET
505 FIFTH AVENUE 5, SUITE 300
SEATTLE. WA 98104
206.436 0515 1 800.615.9900
6
GENERAL INSTALLATION INSTRUCTIONS
1. PREPARE ROADWAY. CLEAN SURFACE AND REMOVE ALL DEBRIS.
2. OUTLINE SPEED CUSHION LIMITS USING TEMPORARY MARKING. VERIFY
THAT CUSHION DOES NOT COVER ANY UTILITY CASTINGS.
3. REMOVE ALL RAISED PAVEMENT MARKERS WITHIN OUTLINE.
4. ASSEMBLE SPEED CUSHIONS USING DOWELS.
5. POSITION COMPLETED SPEED CUSHION IN DESIRED POSITION ON
ROADWAY.
6. DRILL IN EACH PREFORMED HOLE WITH 18' DRILL BIT. DRILL TO A
DEPTH OF 4' FROM TOP OF PAVEMENT.
7. BLOW OUT OR VACUUM ALL DRILLED HOLES.
8. IN EACH DRILLED HOLE, PUMP ADHESIVE MIXTURE (GENERALLY 2
PUMPS) AND IMMEDIATELY POUND ANCHOR/BOLT/WASHER
COMBINATION UNTIL ANCHOR IS AT PAVEMENT LEVEL.
9. TIGHTEN EACH BOLT TO FIRMLY SEAL WASHER AND INSERT RUBBER
CAP IN EACH HOLE.
DIRECTION OFTRAVEL
DIRECTION OF TRAVEL
SPEED CUSHION TYPICAL DETAIL
NTS
S 160TH ST SPEED CUSHION
SPEED CUSHION DETAIL
0116 no
no
date
revisions
00016 NONE
date 12202016
TO:
FROM:
BY:
CC:
DATE:
SUBJECT
Citvof Tukwila
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
Transportation & Infrastructure Committee
Bob Giberson, Public Works Director
Pat Brodin, Operations Manager
Mayor Ekberg
January 20, 2017
Purchase of Water Hydrant Saver
ISSUE
Committee approval of the purchase of a capital equipment item per TMC 3.32.040.
BACKGROUND
Allan Ekberg, Mayor
The City of Tukwila Municipal Codes requires all unbudgeted capital equipment valued at over
$5,000.00 to be approved by Council Committee. The proposed purchase of a hydrant saver was
not listed in the capital machinery and equipment listing for the 2017 -2018 biennial budget,
therefore it requires Committee approval.
Every year the Water division is required to excavate and
replace fire hydrants that cannot be repaired. In many
instances the repair cannot be accomplished because the
internal valve seat cannot be removed with our current
manually operated removal tool. Average material costs to
excavate and replace a fire hydrant is approximately
$4,000.00. The Stanley Hydrant Saver is a hydraulic impact
wrench that will make hydrant valve seat removal more cost
effective and ergonomically safe for the operator (see video
www.youtube.com /watch ?v= XfPDlrkDN3g).
ANALYSIS
The purchase of the hydrant saver is within the budgeted amount of $8,500.00 for water small tools
and minor equipment.
RECOMMENDATION
Committee approval for the purchase of the Stanley Hydrant Saver in the amount of $6,022.50,
with sales tax included.
Attachment: Stanley Hydrant Saver Brochure
Current method to remove fire hydrant
washared copy only\pat\info memo water hydrant saver 012017,docx
43
QUICK AND EASY
VALVE SEAT REMOVAL
...WITHOUT EXCAVATION!
Hydrant seat removed in less than 5 minutes!
Safe and effective method without reconstruction.
• SIMPLE: Easy to use, turning a once - difficult application into a routine operation
• COST EFFECTIVE: Pays for itself in the cost of replacing 2 -3 hydrants
• ENVIRONMENTALLY FRIENDLY: By extending the life of a hydrant and not
scrapping difficult -to- recycle materials
M
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11 51
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4
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11,
7. loosen seat wrench extension B. Screw seat ring in place by 9 heck stuffing box gasket 10 Replace bonnet, Turn operat-
or operating nuts so seat ring turning seat wrench clockwise. Lubricate A-24099 Bross Sleeve ng not in closing direction to en-
has some float in seat wrench. Turn water on at gate valve. Slide Sleeve over threaded area gage stern If bonnet has filler
Replace complete working parts Remove seat wrench of stem to protect '0'' rings plug, make sore thot the filler
and seat wrench assembly in hy- from damage by threads. Place plug hole us aligned with the
drant barrel, stuffing box m position and bolt offset portion of the ciit reser-
to barrel. Remove Brass Sleeve. voir, Bolt in p4oce.
Pour Mueller Hydrant Lubricant
6 into all reservoir until THREE-
QUARTERS of an larch from top
11 &i
i IN 11i,ii 21 iiiiiii ON!
j
11 51
M
4
Syr 7
. . . ... . . .
qM,
711,
11,
7. loosen seat wrench extension B. Screw seat ring in place by 9 heck stuffing box gasket 10 Replace bonnet, Turn operat-
or operating nuts so seat ring turning seat wrench clockwise. Lubricate A-24099 Bross Sleeve ng not in closing direction to en-
has some float in seat wrench. Turn water on at gate valve. Slide Sleeve over threaded area gage stern If bonnet has filler
Replace complete working parts Remove seat wrench of stem to protect '0'' rings plug, make sore thot the filler
and seat wrench assembly in hy- from damage by threads. Place plug hole us aligned with the
drant barrel, stuffing box m position and bolt offset portion of the ciit reser-
to barrel. Remove Brass Sleeve. voir, Bolt in p4oce.
Pour Mueller Hydrant Lubricant
6 into all reservoir until THREE-
QUARTERS of an larch from top
11 &i
11
TO:
FROM
BY:
CC:
DATE:
City of Tukwila Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Committee
Bob Giberson, Public Works Director
Peter Lau, Senior Program Manager
Mayor Ekberg
January 20, 2017
SUBJECT: 2015 Commercial Business District Sanitary Sewer Rehabilitation
Project No. 91140203, Contract No. 15 -178
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract Number 15 -178 with Michels Corporation of Salem, Oregon was
issued on December 7, 2015. This construction project installed approximately 6,510 lineal feet of
cured -in -place pipe (CIPP) within the right -of -way of Andover Park East, Industry Drive, Minkler
Boulevard and private easements in order to rehabilitate existing sewer pipes.
DISCUSSION
The CBD Sanitary Sewer Rehabilitation Project was physically completed on June 9, 2016. The
extended time for closeout is due to the emergency repair needed for collapsed sewer main found while
preparing to execute this slip - lining contract.
FINANCIAL IMPACT
The construction budget for the is CBD Sanitary Sewer Rehabilitation Project was $634,157.42. Only one
change order was executed in an amount of $26,244.60. Unit price under -runs were mainly due to finding
that some sections of the sewer pipe were collapsed after contract award and before construction began. A
portion of the 12 -inch CIPP quantity was not installed in those collapsed sewer pipes and were repaired
under a separate contract. Retainage is being held by the City in the amount of $23,256.21.
Expenses
Construction Contract Amount (pre -tax) $482,616.00
Change Order No. 1 26,244.60
Unit Price Under -runs (43,736.50)
WA State Sales Tax 44,186.79
Total Contract Amount 5509,310.89
RECOMMENDATION
Council is being asked to formally accept the 2015 Central Business District Sanitary Sewer
Rehabilitation contract with Michels Corporation in the amount of $509,310.89 as complete, and
authorize the release of retainage subject to standard claim and lien release procedures, and to
consider this item on the Consent Agenda at the February 6, 2017 Regular Council Meeting.
Attachment: Notice of Completion, Contract #15 -178
47
w t W EnMPROJECT • SW Projecle CBD Sewer Reltabilhation (81140209)`2015 CBD SeweAConstrudlortV 700 - Post Construction d Ciaseouttlnfo Memo 2015 Sewer Rehab Close 012017 gil dGcx
51 AI Oti
LYI Original
l
❑
Revised #
oy
�y eaets '
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: January 17, 2017 Contractor's UBI Number: 601061071
Name & Mailing Address of Public Agency Department Use Only
City of u I a Assigned to:
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned:
UBI Number: 179000208
Notice is herebv given relative to the conrnietion of contract or nroiect described below
Project Name
Contract Number
Job Order Contracting
2015 CBD Sanitary Sewer Rehabilitation Project 91140203
115-178
❑ Yes VNo
Description of Work Done /Include Jobsite Address(es)
Installation of approximately 6,510 lineal feet of cured -in -place pipe within the right -of -way of Andover
Park East, Industry Drive, Minkler Boulevard and private easements to rehabilitate existing sewer pipes.
Federally funded transportation project? ❑ Yes LVJ No (if yes, provide Contract Bond Statement below)
Contractor's Name
E -mail Address
Affidavit ID*
Michels Corporation
ictaverni@michels.us 1656933
Contractor Address
Telephone #
1715 16th Street SE, Salem, OR 97302
1503-364-1199
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects)
Name:
jBond Number:
Date Contract Awarded
Date Work Commenced
Date Work Completed
Date Work Accepted
November 2, 2015
December 7, 2015
June 9, 2016
Were Subcontracters used on this project? If so, please complete Addendum A. Foyes ❑ No
Affidavit ID* ` No L &I release will be granted until all affidavits are listed.
Contract Amount
Additions ( + )
Reductions (- )
Sub -Total
Amount of Sales Tax 9.5
(If various rates apply, please send a breakdown)
TOTAL
$ 482,616.00
$ 26,244.60
$ 43,736.50
$ 465,124.10
$ 44186.79
$ 509,310.89
Liquidated Damages $
0.00
Amount Disbursed $
486,054.68
Amount Retained $
23,256.21
IvU1C: lnese two totals Must bee uat
Comments:
TOTAL $ 509,310.89
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Diane Jaber
Email Address: diane.jaber @tukwilawa.gov
Department of Revenue Washington State De paranent of
Public Works Section tabor & Industries
(360) 704 -5650 Contract Release
PWC @dor.wa.gov (855) 545 -8163, option # 4
ContractRelease @LNI. WA. GOV
REV 31 0020e (4/28/14) F215- 038 -000 04 -2014
Title: Fiscal Specialist
Phone Number: (206) 433 -1671 x 1871
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902 -9450
publicworks @esd ,M.gov
679
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO:
Transportation and Infrastructure Committee
FROM:
Bob Giberson, Public Works Director
BY:
Ryan Larson, Senior Program Manager
CC:
Mayor Ekberg
DATE:
Janaury 20, 2017
SUBJECT:
Crystal Springs Emergency Surface Water Repair — Construction
Project No. 91641206, Contract No. 16 -114
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage..
BACKGROUND
Maintenance staff was notified of pavement settlement within Crystal Springs Park and 5151 Ave
S during the week of July 18, 2016. A collapsed surface water pipe was discovered with
additional failure of the pavement and a sinkhole. The Mayor declared an emergency on July
21, 2016 and Council approved Resolution No. 1887.
The Notice to Proceed for Contract No. 16 -114 with Frank Coluccio Construction Company of
Seattle, Washington was issued on July 21, 2016 for the Crystal Springs Emergency Surface
Water Repair - Construction.
ANALYSIS
Through this emergency contract, Frank Coluccio Construction stabilized the site by filling the
sinkhole, securing the utilities, and installing a temporary bypass pipe. Construction was
physically completed on November 11, 2016. The budget for this emergency stabilization phase
of the project was $180,000.00. The total cost for this contract was $164,093.54 and no change
orders were issued. Retainage of $7,492.86 is being withheld.
Construction Contract Amount $180,000.00
Cost under -runs (15,906.46)
Total Frank Coluccio Contract $ 164.093.54
RECOMMENDATION
Council is being asked to formally accept and authorize the release of the retainage, subject to
standard claim and lien release procedures, for the Crystal Springs Emergency Surface Water
Repair - Construction Project with Frank Coluccio Construction Company in the final amount of
$164,093.54 and consider this item on the Consent Agenda at the February 6, 2017 Regular
Meeting,
Attachment: Notice of Completion Contract No. 16 -114
61
�a� as rQ oA
Original
0
❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: 12/05/2016
Contractor's UBI Number: 578025601
Name & Mailing Address of Public Agency Department Use Only
City of u I a Assigned to:
6200 Southcenter Blvd
Tukwila Wa. 98188 Date Assigned:
UBI Number: 179 -00 -208
Notice is hereby give: relative to the completion of contract or project described below
Project Name
Contract Number
116-114
Job Order Contracting
Crystal Springs Emergenc Surface Water Repair 91641206
Amount Retained $
❑ Yes V No
Description of Work Done /include Jobsite Address(es)
Crystal Springs Emergency Surface Water Water Repair. Emergency roadway repair and bypass
piping to redirect water from plugged structures.
Federally funded transportation project? ❑ Yes 9 No (if yes, provide Contract Bond Statement below)
Contractor's Name
E -mail Address
i D
Frank Coluccio Construction Co. ]Lisa
Patton lisa @coluccio.com
IAdavit
671442
Contractor Address
Telephone
9600 M.L. King Way S. Seattle WA, 98118 -5693
206 - 722 -5306
If Retainage is not withheld, please select one of the following and List Surety s Name & Bond Number.
❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects)
Name:
I Bond Number:
Date Contract Awarded
Date Work Commenced
Date Work Completed
Date Work Accepted
09/28/2016
07/21/2016 Emergency Contract
11/01/2016
Were Subcontracters used on this project? If so, please complete Addendum A. Wyes ❑ No
Affidavit ID* - No L &I release will be granted until all affidavits are listed.
Contract Amount
Additions ( + )
Reductions (- )
Sub -Total
Amount of Sales Tax 14,236.4
(if various rates apply, please send a breakdown)
$ 180,000.00
$ 15,906.46
$ 164,093.54
TOTAL $ 164.093.54
Ivulk: lftese two totals must be
Liquidated Damages $
0.00
Amount Disbursed $
156,600.68
Amount Retained $
7,492.86
TOTAL $ 164,093.54
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name:
Email Address:
Department of Revenue
Washington StmcDepartment of
Works Section
Labor & Industries
CPublic
(360) 704 -5650
Contract Release
PWC@dor.wa.gov
(855) 545 -8163, option # 4
ContraclRelease @LNI.WA.GOV
REV 31 0020e (4/28)'14) F215- 038 -000 04 -2014
Title:
Phone Number:
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902 -9450
publlcworks@esdff.gov
Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed.
Subcontractor's Name: UBI Number: (Required) Affidavid ID*
All City Sawing & Drilling LLC. 602372903 673631
Bravo Environmental NW INC. 602946218 674243
Everson's Econo Vac INC. 601663326 675816
r tax assistance or to request this document in an alternate format, please call 1- 800 -647 -7706. Teletype (TTY) users may use the I shington Relav Service by calling 711. 5�
REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014 1
54
Transportation & Infrastructure Committee - 2017 Work Plan
City of Tukwila
Updated January 18, 2017
Description
Qtr
Action or
Briefing
Status
Transportation
1.
BNSF Intermodal Facility Access
Updates
1 -4
B
2.
42nd Avenue South Phase III
Seattle City Light Agreement
1
A
Bid Award
2
A
3.
ADA Improvements
Transition Plan Adoption
1 -2
A
Bid award
2
A
4.
Annual Overlay and Repair Program
Bid Award
1 -2
A
Design Contract
3
A
Project Close -out
3 -4
A
5.
53rd Avenue S (S 137th — S 144th St) & Water /Sewer /SSWM
Seattle City Light Agreement
1
A
Bid Award
2
A
6.
Transit Plan
Adopt Plan
1 -2
A
7.
Annual Bridge Inspections and Repairs
Bid Award
2
A
Project Closeout
3 -4
A
8.
Major Maintenance on 3 Bridges
Bid Award
1 -2
A
Project Closeout
4
A
9.
Boeing Access Road over BNRR Bridge Rehab
Bid Award
1 -2
A
10.
TUC Ped /Bike Bridge
Project Closeout
3 -4
A
11.
S 144th St Phase II (42nd Ave S — TIB)
Bid Award
1
A
Project Closeout
4
A
City of Tukwila
Updated January 18, 2017
Transportation & Infrastructure Committee - 2017 Work Plan
12.
Cascade View Safe Routes to School Phase!!
Bid Award
2
A
Project Closeout
4
A
13.
Neighborhood Traffic Calming Program
Various activities /updates
A
14.
Strander Blvd Extension Phase 3
Design contract
1 -2
A
15.
Baker Boulevard Non - Motorized Improvements
Design contract
1 -2
A
Bid award
2 -3
A
Project closeout
4
A
16.
Interurban Avenue South (South 14rd St. — Fort Dent Way)
Project closeout
1 -2
A
17.
OTHER
Dangerous intersections (maintenance) (S. 146th and 42nd, S.
140th and 42nd)
B
Grant Application Approvals
1 -4
A
Ongoing
Utilities
1.
Andover Park West /Strander New Water Main
Closeout with the TUC Transit Center
1
A
2.
58th Avenue South Water Main Replacement
Bid Award
2
A
Project closeout
4
A
3.
CBD Sanitary Sewer Rehabilitation
2015 project closeout
1
A
Bid award
2
A
Project closeout
4
A
4.
Sewer Lift Station #2 Upgrades
Bid Award
2 -3
A
5.
Sewer Repair West of Strander Blvd Bridge
Bid award
2 -3
A
6.
GIS Inventory of Sewer System
Design contract
2
A
7.
Annual Small Drainage Program
Bid award
2 -3
A
Closeout
4
A
City of Tukwila
Updated January 18, 2017
Transportation & Infrastructure Committee - 2017 Work Plan
City of Tukwila
Updated January 18, 2017
8.
East Marginal Way S Stormwater Outfalls
9.
Tukwila 205 Levee Certification
Ongoing reporting
B
10.
Chinook Wind
Ongoing reporting
B
11.
OTHER
Water Asset Management Briefing
1
B
Loop Area Sewers Updates
1 -4
B
Ongoing
King County Grant for Recycling Assistance - DCD
1
A
Briscoe Desimone Levee Updates
1 -4
B
Ongoing
Emergency Repair at Crystal Springs Park Closeout
1
A
Macadam Road S. Water Upgrade Bid award
2 -3
A
Annual sewer repair program
2 -4
A
Ongoing
12.
Standard Reports /Briefings
Frequency
Dept.
Facility Tours
As needed
PW
SCATBD
Monthly
CM Hougardy /Laurel
Committee Work Plan
2 -4X
Council, Staff
Waste Management Update
Annual
PW
City of Tukwila
Updated January 18, 2017