HomeMy WebLinkAboutTIC 2017-01-24 Item 2A - Grant Acceptance - 2017-2018 King County Solid Waste Recycling GrantCi!X of Tukwila
Jim Haggerton, Maya
TO:
Transportation and Infrastructure Committee
FROM:
Jack Pace, Community Development Director
BY:
Lynn Miranda, Senior Planner
CC:
Mayor Ekberg
DATE:
January 20, 2017
SUBJECT: 2017-2018 King County Solid Waste Recycling Grant
ISSUE
Council approval is required to authorize the Mayor to sign an Interagency Agreement to receive
$76,944 in grant funding that King County Solid Waste Division has awarded to the Tukwila Recycling
Program.
BACKGROUND
Tukwila has received a Waste Reduction/Recycling (WRR) grant from King County Solid Waste to
support the Recycling Program's work from January 1, 2017 through December 31, 2018. A signed
Interagency Agreement is required to receive the funds.
Tukwila's Recycling Assistance Program operates exclusively through grant funding, without using
either City of Tukwila's General fund or Utility Funds. Tukwila has received the WRR grant for several
years through a formula based on its population and employment. The WRR grant provides part of
DCD's budget and is regularly included in the City's overall budget.
DISCUSSION
Waste Reduction/'Recycling Grant (WRR)
The attached Waste Reduction/Recycling grant from the King County Solid Waste division totals
$76,944 for the 24-month grant period. A portion of the WRR grant funds will be used to provide the
required 25% match for the Coordinated Prevention Grant (CPG) from Washington State's
Department of Ecology. WRR grant funds are allocated as follows:
• Residential Recycling Collection Events - $5,000
Funds will be used to support events in Spring 2017 and 2018 to collect secondary
recyclables (i.e. "hard-to-recycle" goods such as tires, sinks, furniture, bulky yard debris,
etc.) from Tukwila and King County residents.
CommerciallMultifamily Recycling - $56, 000
The bulk of the WRR grant will assist Tukwila businesses on-site or through other methods
as they reduce waste, start, or improve recycling programs, purchase recycled products,
and use sustainable business practices. Staff will focus on sites with property managers and
multiple tenants, including some multi-family sites. We will also work with City of Tukwila
facilities and purchasing. Funding will support consultant assistance, Department of
Community Development staff hours, printed materials such a resource guide sent to all
businesses with their business license renewal, and support materials such as special
collection containers and bags.
LAE= & PMnfo Memo WRR Grant 201 7 docx
INFORMATIONAL MEMO
Page 2
• Residential Program —Rain Barrels, Compost Bins, and Worm Bins - $8,000
The Recycling Program will purchase recycled plastic rain barrels and/or compost and worm
bins and distribute them to residents at reduced cost during the Residential Collection
Event.
• Residential Program — Tukwila Community Garage Sale - $4,000
The Recycling Program will also conduct the annual Tukwila Community Garage Sale to
encourage reuse and recycling among residents. Funding will be used to provide
advertising and disseminate information about the event and reuse of goods to the public.
• Compost Demonstration Garden - $3,944
Funds will be used to provide supplies for community gardeners at Gully Gardens to support
their use of the compost demonstration garden to make and use compost, as well as to fund
educational programs for the public at the site.
FINANCIAL IMPACT
None at this time. The WRR Grant does not require matching City funds.
RECOMMENDATION
Council is being asked to approve the Interagency Agreement for the Waste Reduction/ Recycling
(WRR) grant from King County Solid Waste Division for $76,944.00 and consider this item on the
Consent Agenda at the February 6, 2017 Regular Meeting. This action will authorize the grant funding
for Tukwila's Recycling Assistance Program through December 31, 2018.
Attachment: Interagency Agreement for 2017 and 2018 with King County
ZADCD & PMInfo Memo WRR Grant 2017.docx
F119MV 1519 iff" N, I R
and politicaF—su bdivision • the nate • IT ashington, and the City of I umna, a municipat corporation of
the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as "Party" or "Parties."
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Tukwila by the County for waste reduction and recycling programs and/or services as outlined in
the scope of work and budget attached as Exhibit A.
II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and /or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2017 and 2018 shall not exceed $76,944.
2. This Agreement provides for distribution of 2017 and 2018 grant funds to the City. However,
grant funds are not available until January 1, 2017.
3. During this two -year grant program, the City will submit a minimum of two, but no more than
eight (8), progress reports to the County in a form approved by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The city shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight (8) progress reports and requests for
reimbursement during the two -year grant program, they shall be due to the County on the last day
of the month following the end of each quarter - April 30. July 30, October 31, January 31 -
except for the final progress report and request for reimbursement which shall be due by March
31, 2019.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two -year grant program, they shall be due to the County by January 31,
2018 and March 31, 2019.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2018 and January 2019, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six (6) months of completion of the project(s) outlined in the scope of work, but no
later than June 30, 2019.
to
5. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs ., • projects i other incorporated areas of King County, the City shall
explain • • with the affected adjacent is cities that allows for acceptance
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances, . • regulations in the performance of described herein. The City assures
that its procedures are c• • • to public contract bidding • i '• • the
County • any ' • i • for •' award i i .. •
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled /recyclable products wherever practical.
10. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County
and /or by federal or state officials as so authorized by law.
11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2021.
12. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and /or "text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and /or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the materials.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (3 0) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.'
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Attachment A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. This project shall be administered by Lynn Miranda, Senior Planner, or designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of $10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
2. The City of Tuk-wila's budgeted grant funds for 2017-2018 are $76,941-1
4. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Tukwila" and/or "text provided courtesy of the City of Tukwila."
5. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project
Manager, King County Solid Waste Division, or designee.
This Agreement shall become effective on either January 1, 2017 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2017, and shall terminate on
June 30, 2019. The City shall not incur any new charges after December 31, 2018. However, if
execution by either Party does not occur until after January 1, 2017, this Agreement allows for
disbursement of grant funds to the City for County-approved programs initiated between January 1, 2017
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section ILA of the Agreement.
IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (3 0) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and /or
failure to provide grant related reports /invoices /statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and /or issues whatsoever occurring from actions by the City and /or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims ")
brought against the County arising out of or incident to the City's execution of, performance of or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and /or
otherwise results in unfair trade practice.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
The County and City recognize that time is of the essence in the performance of this Agreement.
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
XI. NOTICE
Any notice required or permitted under this Agreement shall be d sufficiently given or served if sent to
the King County Solid Waste Division and the City at the addresses provided below:
If to the City:
Lucy Auster, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson Street, Suite 701
Seattle, WA 98104 -3855
Lynn Miranda, Senior Planner, or a provided designee
City of Tukwila
6300 Southcenter Boulevard
Tukwila, WA 98188
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
city King County
BY
(Title) Pat D. McLaughlin, Director
Solid Waste Division
For Dow Constantine, King County Executive
Date Date
119
Exhibit /\
CITY OF TUKWILA 2017-2018 WR/R GRANT
4. The City of Tukwila will work with o consultant to implement a business and multi-family
recycling assistance program for 2017'2018. We plan to use Olympic Environmental
Resources 10 operate our Special Recycling Event. There are also several residential
programs we will be continuing to support. The VVR/R grant will also fund labor costs for
Tukwila staff that work on and manage all WR/R-funded programs and tasks.
5. Budget: $76.944 Total, including:
Task I. Residential Recycling Collection Events
S5,00O
Task 2. Commercial/Multifamily Recycling
$56,000
Task 3. Residential Program — Rain barrels,
$8,000
Compost Bins, and/or Worm Bins
Task 4. Residential Program —Tukwila
$4,000
Community Garage Sale
Task 5. Compost Demonstration Garden
$3,944
a. Consultant
Olympic Environmental Resources
c. Program/Project Specifics
0 Total number of events -Two
Page Imzo
Final Scope mWork October 25, 2016
CITY OF TUKWILA
• Materials to be collected:
- Appliances
- Refrigerators and Freezers*
- Ferrous Metals
- Non - ferrous Metals
- Tires*
- Mattresses
- Styrofoam
- Lead Acid Batteries
- Household Batteries
- Porcelain Toilets and Sinks*
- Propane Tanks*
- Cardboard
- Reusable Household Goods
- Textiles
- Used Motor Oil
- Used Motor Oil Filters
- Used Antifreeze
- Used Petroleum Based Products
- Electronic Equipment
( *User fees apply)
2017 -2018 W R/R GRANT
• The following educational materials will be distributed:
- Information on City Recycling Programs
- Local Hazardous Waste Management Plan Educational Materials produced by
King County Department of Natural Resources
- Other educational materials as appropriate.
• Event promotional methods:
- Promotional flyer mailed directly to Tukwila residents, and placed in info
stands at City Hall sites and Tukwila Community Center.
- Notices on Tukwila's website, social media, and cable channel (if available),
and "Tukwila Reporter" community newspaper
- Publicizing the event through the King County Solid Waste Division
Promotional Activities.
• Event staffing
- Key personnel will include City staff, consultant staff, and volunteers.
Experienced qualified individuals will fill the event greeter, education
personnel, and traffic control personnel positions.
d. Performance and Impact Objectives
The City plans to send out approximately 9,500 promotional flyers to Tukwila
households per event and publicize the event through King County promotional
Page 2 of 10
Final Scope of Work October 25, 2016
IVA
CITY OF TUKWILA 2017-2018 WR/R GRANT
activities, including County websites and telephone assistance. The City of Tukwila's
population is approximately 19,600.
By collecting the materials listed above, they will be diverted from the waste stream and
processed for recycling and reuse. The events will also provide an opportunity to recycle
moderate risk waste. Public Health — Seattle & King County, the City of Tukwila, and
Washington State Department • Ecology will pay for event expenses as well.
RM
WR/R funds will provide the 25% required match for the State of Washington
Department of Ecology's Coordinated Prevention Grant, which will fund the remainimp
Page 3 of 10
Final Scope of Work October 25, 2016 13
2017/18
2017
2018
Task 1: Tukwila Residential
Task Total
Task Total
Task Total
Recycling Collection Events
$5,000
$2,500
$2,500
Consultant* —Administration/
$2,000
$1,000
$1,000
Event Staffing/ Graphics
Consultant — Materials Hauling
$2,500
$1,250
$1,250
Cost"
Event Supplies
$500
$250
$250
Hourly rates for contracted staff are as follows: Project Manager
- $70.00 and Event Staff - $55.00.
** includes scrap metal, appliances, tires,
styrofoam
WR/R funds will provide the 25% required match for the State of Washington
Department of Ecology's Coordinated Prevention Grant, which will fund the remainimp
Page 3 of 10
Final Scope of Work October 25, 2016 13
CITY OF TUKWILA
2017 -2018 WR /R GRANT
75% of the Recycling Program's portion of event. Funding also comes from the Tukwila
Fire Department and the Local Hazardous Waste Management Program
Task 2: Commercial /Multi - Family Recycling
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Consultant
The City of Tukwila will work with a consultant /recycling technical assistance
specialist.
C. Schedule
First quarter, 2017 — December 31, 2018
d. Program /Project Specifics
Business Outreach /Technical Assistance
The City of Tukwila will provide technical assistance to help businesses, including
City of Tukwila facilities and some multi- family complexes, start, or improve
recycling programs, waste prevention and purchase of recycled products either by e
mail, telephone, mail, or on -site visits.
City of Tukwila staff, assisted by a Business Recycling and Waste Prevention
Specialist (consultant to the City of Tukwila) will respond when individual businesses,
multi- tenant properties and property managers request assistance. We expect to
generate requests for recycling assistance by providing information about business
recycling services on the City of Tukwila's website, and by including information about
City- sponsored recycling programs in the "Tukwila Reporter," and with business license
mailings. We will send targeted postcards (and emails as possible) to Tukwila
businesses, advising them of free recycling service and technical assistance. We will
offer free desk -side recycling containers made of recycled plastic as an incentive to
businesses that start or improve recycling /waste reduction /stewardship programs.
We will strive to improve recycling, waste reduction and environmentally - preferable
purchasing practices at City of Tukwila facilities, and at City- sponsored events for the
public.
We will highlight outstanding business recycling programs throughout Tukwila
through "Tukwila Green Works" and "Tukwila Business Recycler of the Year"
programs. If other opportunities arise, we will adjust the work plan for greatest
effectiveness. Timely, scheduled telephone follow -up will be provided to all
businesses reached for technical assistance either by the staff project manager or
the consultant.
Page 4 of 10
Final Scope of Work
October 25, 2016
14
Tukwila's solid waste contract with Waste Management includes embedded
commercial recycling. We will work with Waste Management and other recycling
companies to increase signups. We will continue to coordinate with King County's
Business Recycling Program by working with any Tukwila business that is referred to
us, and to participate in the Solid Waste Division's industry, topic, or area-specific
We will coordinate our promotion/education activities with King County's resources
and programs as appropriate.
Final Scope mWork October 25, 2016
CITY OF TUKWILA
2017 -2018 WR /R GRANT
• Expand the number of businesses. and multi - family complexes who sign up for
recycling and ultimately improve waste diversion.
• Reduce waste produced by businesses, and ensure that businesses are recycling
the correct items onsite, and bringing other items, such as computers, to proper
recycling facilities.
• Distribute approximately 4;000 "Tukwila Business Recycler" pamphlets directly
to Tukwila companies via business license renewal mailings to give information
about recycling resources and generate requests for technical assistance.
• Assistance to at least 50 businesses, including at least 20 on -site visits.
• Assistance to at least 5 multifamily complexes, including distributing materials to
facilitate recycling, such as bags.
f. Evaluation
• Follow -up with selected businesses and /or multi - family complexes to see if they
have implemented program changes and to determine which assistance
measures were the most helpful in changing recycling - related behaviors.
• Keep data including:
- the number of businesses and /or complexes assisted
- type of assistance provided (mail, e-mail, on -site, other)
- a list of business names, addresses, contact persons, and telephone numbers
(and other business data) for the businesses assisted;
g. Budget: $56,000 for 2017/18
Task 3: Residential Program — Rain barrels, Compost Bins, and /or Worm Bins
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Consultant
We will work with Olympic Environmental Resources to distribute rain barrels,
compost bins, and /or worm bins during Residential Collection Events.
Page 6 of 10
Final Scope of Work
October 25, 2016
I
Total
2017
2018
Task 2: Commercial/
multi - family assistance
Task Total
$56,000
Task Total
$28,000
Task Total
$28,000
Consultant
$40,000
$20,000
$20,000
Staff /administrative
$5,000
$2,500
$2,500
Supplies /Materials
(containers, bags, etc)
$7,000
$3,500
$3,500
Printing /Distribution
$4,000
$2,000
$2,000
Task 3: Residential Program — Rain barrels, Compost Bins, and /or Worm Bins
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Consultant
We will work with Olympic Environmental Resources to distribute rain barrels,
compost bins, and /or worm bins during Residential Collection Events.
Page 6 of 10
Final Scope of Work
October 25, 2016
I
CITY OF TUKWILA 2017-2018 WR/R GRANT
C. Schedule
Rain Barrels, compost bins, and/or worm bins to be sold in 2017 and 2018.
Grant funds will be used to buy barrels and/or bins, and work with a contractor to
sell the barrels and/or bins at the annual RCE.
Tukwila will purchase recycled plastic rain barrels and/or compost and worm bins,
and sell them at a 50 to 60 percent discount to Tukwila residents at Residential
Recycling Collection Events (RCE) in2O17 and Z0I8. To encourage purchase and use,
we will charge the residents a reduced fee of approximately $35 per rain barrel and
$25 per compost or worm bin. The City will publicize the distribution event(s)
through its Residential Collection Event (RCE) mailing to all Tukwila residents.
Each recycled plastic rain barrel weighs approximately 40 pounds, and diverts
approximately twice that amount (80 pounds) from the waste stream. We expect to
sell all the bins. This will divert a significant amount of plastic from the waste stream
and demonstrate clearly the use of a high-quality product made from recycled
content. In addition to encouraging market development for plastics, distributing
rain barrels encourages Tukwila residents to conserve water for reuse in the lawn
and garden, and reduces surface water runoff.
CITY OF TUKWILA
2017 -2018 WR /R GRANT
f. Evaluation
• Track number of rain barrels, compost bins, and /or worm bins distributed to
residents.
• Sample email survey of rain barrel, compost bin, and /or worm bin purchasers to
determine use levels.
g. Budget: $8,000 for 2017/18
*90 rain barrels @ $60 each= $5,400 & 40 worm bins @ $40 each = $1,600
Task 4. Residential Program - Tukwila Community Garage Sale
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Schedule
Summer, 2017 and 2018
C. Program /Project Specifics
WR /R funds will support Tukwila's recycling and reuse - oriented Community Garage
Sale. Tukwila residents will hold garage /yard /rummage sales at their homes across
Tukwila during one summer weekend. Tukwila will use WR /R funding to provide
resources for staffing, advertising, and information about the event and reuse of
goods to be disseminated to the public.
d. Performance and Task Objectives
• Support recycling, reuse of household goods, and waste prevention by
supporting an event, such as the community -wide "garage sale" for Tukwila
residents, and updating recycling information on the City of Tukwila website.
• Promote reuse and recycling of goods by Tukwila residents who hold
garage /yard /rummage sales at their homes
• Raise awareness of reuse and recycling among the public that shops at Tukwila
Community Garage Sale sites throughout the community.
Page 8 of 10
Final Scope of Work
October 25, 2016
18
2017 -2018
2017
2018
Task 3: Residential
Task Total
Task Total
Task Total
Programs - Rain barrels,
$8,000
$4,000
$4,000
Compost bins & Worm bins
Consultant - sale of barrels
$1,000
$500
$500
& bins + barrel storage
Supplies - Rain barrels and
$7,000
$3,500
$3,500
worm bins*
*90 rain barrels @ $60 each= $5,400 & 40 worm bins @ $40 each = $1,600
Task 4. Residential Program - Tukwila Community Garage Sale
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
b. Schedule
Summer, 2017 and 2018
C. Program /Project Specifics
WR /R funds will support Tukwila's recycling and reuse - oriented Community Garage
Sale. Tukwila residents will hold garage /yard /rummage sales at their homes across
Tukwila during one summer weekend. Tukwila will use WR /R funding to provide
resources for staffing, advertising, and information about the event and reuse of
goods to be disseminated to the public.
d. Performance and Task Objectives
• Support recycling, reuse of household goods, and waste prevention by
supporting an event, such as the community -wide "garage sale" for Tukwila
residents, and updating recycling information on the City of Tukwila website.
• Promote reuse and recycling of goods by Tukwila residents who hold
garage /yard /rummage sales at their homes
• Raise awareness of reuse and recycling among the public that shops at Tukwila
Community Garage Sale sites throughout the community.
Page 8 of 10
Final Scope of Work
October 25, 2016
18
CITY OF TUKWILA 2017 ® WR/R GRANT
e. Evaluation
® Track number residents participating in Community Garage Sale.
® Survey all participants in the Community Garage Sale to see their satisfaction
with the Community Garage Sale, and to gauge their interest in future
recycling/waste prevention programs and activities.
U, W
r. mm � I, �11 V
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
Schedule
Spring/Summer, 2017 and 2018
d. Performance and Task Objectives:
Make it easier to use Compost Demonstration Garden for public education and
composting.
Page 9 of 10
Final Scope of Work October 25, 2016 19
Task 4. Community
Task Total
Task Total
Task Total
Garage Sale
$4, 000
$2,000
$2,000
Printing, distribution, and
advertising
Staff costs
r. mm � I, �11 V
a. Project Manager
Lynn Miranda, Senior Planner, City of Tukwila
Schedule
Spring/Summer, 2017 and 2018
d. Performance and Task Objectives:
Make it easier to use Compost Demonstration Garden for public education and
composting.
Page 9 of 10
Final Scope of Work October 25, 2016 19
CITY OF TUKWILA
Budget: $3,944 for 2017/18
2017 -2018 W R/R GRANT
Page 10 of 10
Final Scope of Work
October 25, 2016
`z9
2017 -2018
1 2017
2018
Task 5: Compost Demonstration Site
Task Totals
Staff and materials
$3,944
1 $2,000
$1,944
Page 10 of 10
Final Scope of Work
October 25, 2016
`z9
2017-2018 Grant Guidelines
1-11=1 M-11 �
Please note these lists are not exhaustive, but merely intended to provide some guidance on what
is/isn't eligible. Cities may also refer to the currently adopted King County Comprehensive Solid
Waste Management an for direction in program development. If you are unsure if your
proposed program is eligible for funding, please contact Lucy Auster at 206-477-5268 or
lua.austerkkingLounty.gov.
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Collection of any household hazardous waste items including, but not limited to:
• Treated wood
• Paint
• Lead acid batteries
• Oil, gasoline, and antifreeze
• Fluorescent lights
• Household Hazardous Waste (HHW) education programs
Cities should pursue funding for HHW collection or education programs through the King County
Local Hazardous Waste Management Program (LHWMP) or the Washington State Department of
Ecology Coordinated Prevention Grant (CPG) Program.
Grant Administration:
Requests for Reimbursement:
Cities may choose to submit one request for reimbursement per year during the funding cycle, due no
later than March 20, 2018 and March 19, 2019. However, cities may submit requests for
reimbursement as frequently as quarterly. The Budget Summary Report Form (Attachment A) must be
used when submitting requests for reimbursement.
By the 5' working day of January 2017 and January 2018, cities must notify the Solid Waste
Division (SWD) of their total expenditures for work that has been completed to -date, but for
which requests for reimbursement have not yet been submitted.
Progress and Final Reports:
Progress reports describing program activities, accomplishments, and evaluation results need to
accompany each request for reimbursement. A final report describing the outcome of grant - funded
activities is due with the final request for reimbursement. If, however, the city does not have the
results of its program evaluation by the end of the grant cycle, the final narrative report may be
submitted no later than six months after the end of the grant cycle (June 30, 2019). (Note: The final
request for reimbursement would still need to be submitted by March 19, 2019.) All progress and final
reports need to be signed by a city official. Signed reports may be scanned and emailed.
Amendments:
Formal amendments to grant Interagency Agreements (IAAs) are not necessary unless the city wishes
to make significant changes to its scope of work and /or budget. In general, a significant change would
be one in which the city wishes to add or delete a task from their scope of work. A minor change, such
as moving dollars between tasks, would only require written notification, which may be submitted via
e -mail. However, the city should contact SWD when considering changes to their scopes and budgets
to determine if a formal amendment is needed.
2
`CIA
Exhibit D
BUDGET SUMMARY REPORT FORM
2017-2018 Waste Reduction & Recycling Grant Program
City:
Date:
Address:
Phone:
Invoice
Report Period:
Preparer's Name:
Contract
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date:
$
Amount remaining for completion of interlocal:
$
Scope of Work
Current
Amount
Task
Description
Budget
Quarter
Previously
Remaining
(Task/title)
Costs
Invoiced
Balance
2
$
—3
$
4
$
5
$
—6
$
7
$
TOTALS
$
$
$
$
For King County Use
Contract # 0
Project 1126942 Org 720122
Exp.Account 54150 Task
22.000
Purchase Order # Requisition #
Receipt
Supplier # Supplier Pay Site
Invoice # Payment Type
Total charges this period are approved for payment:
$
Project Manager:
Date
23
King County Waste Reduction Recycling Grant
2017/2018 Grant Cycle
City of
Reimbursement Request #
Date
Contract #
.0.g.H•egg.•
r.)
1111111•0010010::!:
Date of Service
Expense Summary Form
11.1111t77',, Description
Exhibit E
tar Amount P