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Home My WebLink AboutCOW 2017-01-23 COMPLETE AGENDA PACKET Tukwila City Council Agenda COMMITTEE OF THE WHOLE ❖ Allan Ekberg, Mayor Councilmembers- Joe Duffie Verna Seal David Cline, City Administrator Kathy Hougardy De'Sean Quinn Dennis Robertson, Council President Kate Kruller Thomas McLeod Monday, January 23, 2017; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. SPECIAL 2016 Business Recycler of the Year; Protime Sports PRESENTATION Lynn Miranda, Senior Planner 3. PUBLIC At this time, you are invited to comment on items not included on this agenda COMMENTS (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. SPECIAL ISSUES a. An Interlocal Agreement for the Valley Narcotics Enforcement Team Pg.1 (V N ET). b. Ordinances (9) and resolution (1) updating the Tukwila Municipal Code Pg.21 relating to the City's Commissions and Advisory Boards/Committees. c. Council consensus on the framework for the Public Safety Plan Siting Pg.91 Advisory Committee. d. Tukwila International Boulevard (TIB) implementation plan and Pg.97 Congress for the New Urbanism charrette. 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. ADJOURN TO SPECIAL MEETING SPECIAL MEETING Ord #2523 Res #1905 1. CALL TO ORDER / ROLL CALL 2. CONSENT AGENDA a. Approval of Vouchers. b. Authorize the Mayor to sign a contract with Securitas Security Services Pg.147 USA, Inc., for Court security services. [Reviewed and forwarded to Consent by the Public Safety Committee on 1117117] 3. NEW BUSINESS 4. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office(206-433-1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at IL www.tukwilawa, ov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at .tu ila a. ov) HOW TO TESTIFY If you would like to address the Council,please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. PUBLIC COMMENTS At each Council meeting, members of the public are given the opportunity to address the Council on items that are not included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land-use laws, annexations, rezone requests,public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term,presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. CO UNcm AGENDA S YNopsis ----- -- -----------------Initials--------------------------------- ITBMNO. Meetiii Date Prepared by Mayors review Council review 01/23/17 PH '. f71 • 02/06/17 PH 4 .A. ITEM INFORMATION ISTAFFSPONsc)R: RICK MITCHELL 1/23/17 AcI,NDA I'mm Tara_;. Valley Narcotics Enforcement Team (VNET) Interlocal Agreement CxTI_;GORY ® Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ .BidAward ❑ Public.Hearing ❑ Other Mtg Date 01/23/Z7 Nltg Date 2/06/17 Mtg Date Mtn Date Mtg Date Ultg Date Nltg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑ .Finance ❑ .Fire ❑ IT ❑P&R ❑ Police ❑PfF SPONSOR'S The multi-jurisdictional VNET works with the Drug and Enforcement Administration (DEA) SUMMARY on mid to high level narcotic investigations in the South King County region. The Department of Justice has changed the requirements for all task forces working with the DEA such as VNET in order to stay compliant. One of the new requirements is to renew the interlocal agreement every 12 months.The Council is being asked to approve the agreement at the 1/23/17 and 2/6/17 Council meetings. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ® Public Safety Comm. ❑Trans&Infrastructure ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 1/17/17 COMMITTEE CFIAIR: MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMFFITr_, Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPENDITURF RI?;QUIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments. MTG. DATE RECORD OF COUNCIL ACTION 01/23/17 02/06/17 MTG. DATE ATTACHMENTS 01/23/17 Informational Memorandum dated 1/10/17 Interlocal agreement Minutes from the Public Safety Committee dated 1/17/17 2/6/17 1 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Mike Villa, Chief of Police BY: Rick Mitchell, Acting Deputy Chief of Police CC: Mayor Ekberg DATE: January 10, 2017 SUBJECT: Valley Narcotics Enforcement Team (VNET) Interlocal Agreement ISSUE The Council is being asked to consider and approve the VNET Interlocal Agreement. BACKGROUND The multi-jurisdictional Valley Narcotics Enforcement Team (VNET) has been in existence for many years. The member agencies of VNET are Auburn, Federal Way, Kent, Renton, Tukwila, Seattle, and Port of Seattle. The team works with the Drug and Enforcement Administration (DEA) on mid to high level narcotic investigations in the South King County region. The team's concept has resulted in more effective pooling of personnel, improved utilization of funds, reduced duplication of equipment, improved training, development of specialized expertise, and increased capacity to investigate and enforce narcotics crimes. DISCUSSION The Department of Justice (DOJ) has changed the requirements for all task forces working with the DEA, such as VNET, in order to stay compliant. One of the new requirements is a signed Interlocal Agreement, which will be renewed every 12 months. Additionally, the VNET would become out of compliance with the DOJ until the agreement has been renewed, at which time, the federal funding would not be released to the participating agencies of the team. As a result, the agencies have drafted, and are proposing the attached agreement for approval by the Council. The agreement has been reviewed and approved by legal. All other cities participating in VNET have approved and signed the attached agreement at this time. FINANCIAL IMPACT None. RECOMMENDATION The Council is being asked to approve the VNET Interlocal Agreement at the January 23, 2017 Committee of the Whole meeting and subsequent February 6, 2017 Regular meeting. ATTACHMENTS VNET agreement 3 INTERLOCAL COOPERATIVE AGREEMENT BETWEEN CITIES OF AUBURN, FEDERAL WAY, KENT, RENTON, SEATTLE, TUKWILA, AND THE PORT OF SEATTLE FOR THE VALLEY NARCOTICS ENFORCEMENT TEAM I. PARTIES The parties to this Agreement are the cities of Auburn, Federal Way, Kent, Renton, Seattle, and Tukwila, and the Port of Seattle. The Valley Narcotics Enforcement Team is assigned to the Drug Enforcement Administration ("DEA") Task Force. II. AUTHORITY This Agreement is entered into pursuant to Chapters 10.93, 39.34, and 53.08 of the Revised Code of Washington. III. PURPOSE The parties desire to establish and maintain a multi-jurisdictional team to effectively investigate and enforce the criminal laws relating to controlled substances. IV. FORMATION There is hereby established a multi-jurisdictional team to be hereafter known as the Valley Narcotics Enforcement Team ("VNET"), the members of which shall be the cities of Auburn, Federal Way, Kent, Renton, Seattle, and Tukwila, and the Port of Seattle. The future admission or elimination of a jurisdiction as a member of VNET may be accomplished by an addendum to this Agreement. V. STATEMENT OF PURPOSE Municipalities within the Puget Sound region have experienced an increase in urbanization and population densities. The ability to address crimes associated with controlled substances may stretch the resources of individual police department specialty units. Prior to the formation of VNET, law enforcement efforts directed at dealing with controlled substances crimes were, for the most part, conducted by law enforcement agencies working independently. A multi-jurisdictional effort to handle specific and complicated narcotic investigations has resulted in more effective pooling of personnel, the improved utilization of scarce funds, a reduction in the duplication of equipment, improved training, and a development of specialized expertise. The formation of VNET has resulted in improved services for all of the participating entities, increased safety for officers and the community, and improved cost effectiveness. VI. TEAM OBJECTIVES Personnel from each participating jurisdiction who are assigned to VNET will form a combined investigation team ("Team"). Each police officer is assigned Valley Narcotics Enforcement Team Interlocal Agreement- 1 to the Team via this Agreement, and to the DEA through individual jurisdiction agreements with DEA. The objective of the VNET shall be to provide enhanced and more efficient use of personnel, equipment, budgeted funds, and training. The combined Team or individual detectives shall respond as able and as approved by the DEA Supervisor when requested by any of the participating agencies. VNET may be available to outside law enforcement agencies as permitted by laws relating to mutual aid and as approved by the DEA. VII. DURATION/TERMINATION The minimum term of this Agreement shall be one year, effective upon its adoption. This Agreement shall automatically renew, and VNET shall automatically continue in existence, for consecutive one year terms without action of the legislative bodies of the participating jurisdictions, and unless and until terminated pursuant to the terms of this Agreement. A jurisdiction may withdraw its participation in VNET by providing written notice of its withdrawal, and serving such notice upon each Executive Board member of the remaining jurisdictions. A notice of withdrawal shall become effective 90 days after service of the notice on all participating members. The withdrawal of an individual jurisdiction from VNET shall not result in the termination of VNET. In the event that VNET withdraws its participation in the DEA Task Force, this Agreement, and thus VNET, shall remain in effect unless terminated as provided herein. VNET may be terminated by a majority vote of the Executive Board or by action of the legislative bodies of the participating jurisdictions. Any vote for termination by the Executive Board shall occur only when the police chief of each participating jurisdiction is present at the meeting in which such vote is taken. VIII. TASK FORCE AGREEMENT Unless VNET is terminated, on an annual basis, each Board member shall affirm its jurisdiction's continued participation in VNET for the following year. Upon affirmation of the participation of each jurisdiction, VNET shall execute a task force agreement affirming the continuation of agency participation in VNET, and such task force agreement shall, on an annual basis, be forwarded to the US Department of Justice, Asset Forfeiture Money Laundering Section. IX. GOVERNANCE The affairs of the VNET shall be governed by an Executive Board ("Board,") whose members are composed of the police chief, or his/her designee, from each participating jurisdiction. One member of the Board shall be elected by the Board to serve as Chair. Each member of the Board shall have an equal vote on all Board decisions. All Board decisions shall be made by a majority vote of the Board members, or their designees, appearing at the meeting in Valley Narcotics Enforcement Team Interlocal Agreement-2 which the decision is made. A majority of Board members, or their designees, must be present at each meeting for any action taken to be valid. The Board shall meet monthly, unless otherwise determined by the Board. The Chair, or any Board member, may call extra meetings as deemed appropriate. The Chair shall provide no less than 48 hours' notice of all meetings to all members of the Board; PROVIDED, that in emergency situations, the Chair may conduct a telephonic meeting or a poll of individual Board members to resolve any issues related to such emergency. X. PERSONNEL The following personnel shall serve at the pleasure of the Board. Personnel may be removed for any reason by majority vote of the Board. Team Supervisor: A Team Supervisor with the rank of sergeant or equivalent from his/her respective jurisdiction shall be appointed by the Board. The Team Supervisor shall act as the first level supervisor for the team and shall report directly to the VNET Chair. Office Manager: The VNET Office Manager shall be provided by the City of Kent on a reimbursable basis and shall work under the direction of the Board. The Office Manager reports directly to the Team Supervisor and is responsible for unit accounting, reports, office support, and other duties as appropriate. VNET Detectives: Each jurisdiction shall contribute one full-time commissioned officer to perform investigation work for the Team. Attorney: While King County is not a participating jurisdiction, King County will provide an attorney who shall be a de-facto member of the Team. The King County Prosecutor's Office shall select and interview candidates and make a recommendation to the Executive Board. The Executive Board will make the selection after considering the recommendation. The attorney will be responsible for reviewing and filing cases, wire orders, search warrants, the prosecution of forfeiture cases, and other prosecutorial services as needed. Employees of Contributing Jurisdictions: The personnel assigned to the Team shall be considered an employee of the contributing jurisdiction. That jurisdiction shall be solely and exclusively responsible for the compensation and benefits for that employee. All rights, duties, and obligations of the employer and the employee shall remain with that individual jurisdiction and none of the rights, duties, and obligation of the employing jurisdiction shall shift to VNET or any other participating jurisdiction. Each jurisdiction shall be responsible for ensuring compliance with all applicable laws with regard to employees, and with provisions of any applicable collective bargaining agreements and civil service rules and regulations of the employing jurisdiction. Valley Narcotics Enforcement Team Interlocal Agreement-3 XI. EQUIPMENT, TRAINING, AND BUDGET Each participating jurisdiction shall provide the equipment of its participating VNET personnel. Each jurisdiction shall provide sufficient funds to update, replace, repair, and maintain the equipment and supplies utilized by its participating VNET personnel. Each jurisdiction shall provide sufficient funds to provide for the training of its participating VNET personnel. The equipment, supplies, and training provided by each jurisdiction to its personnel participating in VNET shall be equal to those provided by the other participating jurisdictions. The Board shall be responsible for purchasing VNET-owned equipment. Equipment purchased using VNET funds or forfeited property deemed owned by VNET shall remain the property of VNET unless the Board transfers it to a participating jurisdiction. The Board will ensure a record of the transaction is maintained. The Board must approve any joint capital expenditure for VNET equipment of $1,500.00 or more. Approval for capital expenditures of less than $1,500.00 may be authorized by the VNET Chair. XII. FINANCIAL REQUIREMENTS VNET utilizes a Fiscal Agent for all account transactions and accounting. One of the participating jurisdictions will provide the services of the Fiscal Agent as approved by the Board. The VNET operating budget relies primarily on three funding sources: State and Federal Grants, VNET assets forfeited at the state and federal levels, and funds provided by the participating jurisdictions. Federal Grant funds are administered by the state and follow the state budget cycle of July 1 through June 30 of the following year. VNET shall request monthly reimbursements of expenses until the awarded amount is exhausted. Once the Federal Grant has been exhausted, forfeited assets will be used to pay expenses for the remainder of the budget cycle. VNET shall prepare a budget each year that estimates the grant funds available, and each participating jurisdiction shall provide VNET with the annual cost to assign an officer and other approved personnel to the unit. A jurisdiction's annual contribution is then divided by 12 and credited towards the monthly salary and benefits of the jurisdiction's participating personnel. All other expenses are paid for by VNET utilizing either Grant funds or forfeited assets. The Board shall agree upon a date each year by which time it will notify the participating jurisdictions of each jurisdictions' expected contribution. The DEA contribution to VNET includes providing office space, storage space, parking, and phone service at no cost to VNET jurisdictions. XIII. DISTRIBUTION OF SEIZURE FUNDS The VNET Board provides oversight of seized and forfeited assets via the Fiscal Agent. Forfeited assets may be distributed to participating agencies Valley Narcotics Enforcement Team Interlocal Agreement-4 when deemed appropriate by the Board. The Board will endeavor to maintain adequate financial resources to fund ongoing operations of the VNET. XIV. DISTRIBUTION OF ASSETS UPON TERMINATION Upon termination of VNET, each participating jurisdiction shall retain sole ownership of the equipment purchased and provided for its participating VNET personnel. Any VNET assets shall be equally divided among the participating jurisdictions at the asset's fair market value upon termination. The value of the assets of VNET shall be determined by using commonly accepted methods of valuation. If two or more participating jurisdictions desire an asset, the final decision shall be made by arbitration (described below). Any property not claimed shall be declared surplus by the Board and disposed of pursuant to state law for the disposition of surplus property. Proceeds from the sale or disposition of any VNET property, shall, after payment of any and all costs of sale or debts of the jurisdiction, be equally distributed to those jurisdictions participating in VNET at the time of termination. In the event that one or more jurisdictions terminate their participation in VNET, but VNET continues to exist, the jurisdiction terminating participation shall be deemed to have waived any right or title to any property owned by VNET or to share in the proceeds at the time of termination. Arbitration pursuant to this section shall occur as follows: a. The jurisdictions interested in an asset shall select an Arbitrator to determine which jurisdiction will receive the property. If the jurisdictions cannot agree to an Arbitrator, the chiefs of the jurisdictions participating in VNET upon termination shall meet to determine who the Arbitrator will be. The Arbitrator may be any person not employed by the jurisdictions that desire the property. b. During a meeting with the Arbitrator, each jurisdiction interested in the property shall be permitted to make an oral and/or written presentation to the Arbitrator in support of its position, C. At the conclusion of the presentation, the Arbitrator shall determine which jurisdiction is to receive the property. The decision of the Arbitrator shall be final and shall not be the subject of appeal or review. XV. LIABILITY, HOLD HARMLESS, AND INDEMNIFICATION It is the intent of the participating jurisdictions to provide services of VNET without the threat of being subject to liability to one another, and to fully cooperate in the defense of any claims or lawsuits arising out of or connected with VNET actions that are brought against the jurisdictions. To this end, the participating jurisdictions agree to equally share responsibility and liability for the acts omissions of their participating personnel when acting in furtherance of this Agreement. In the event that an action is brought against any of the participating jurisdictions, each jurisdiction shall be responsible for an equal share of any award for or settlement of claims of damages, fines, fees, or Valley Narcotics Enforcement Team interlocal Agreement-5 costs, regardless of which jurisdiction or employee the action is taken against or which jurisdiction or employee is ultimately responsible for the conduct. The jurisdictions shall share equally regardless of the number of jurisdictions named in the lawsuit or claim or the number of officers from each jurisdiction named in the lawsuit or claim. This section shall be subject to the conditions and limitations set forth in subsections A through G below. A. Jurisdiction Not Involved in VNET Response. In the event a jurisdiction or its personnel were not involved in VNET response to the incident that gives rise to a claim or lawsuit, and judgment on the claim or lawsuit does not, in any manner, implicate the acts of a particular jurisdiction or its personnel, such jurisdiction shall not be required to share responsibility for the payment of the judgment or award. B. Intentionally Wrongful Conduct Beyond the Scope of Employment. Nothing herein shall require, or be interpreted to require indemnification or sharing in the payment of any judgment against any VNET personnel for intentionally wrongful conduct that is outside of the scope of employment of any individual or for any judgment of punitive damages against any individual or jurisdiction. Payment of any award for punitive damages shall be the sole responsibility of the jurisdiction that employs the person against whom such award is rendered. C. Collective Representation and Defense. The jurisdictions may retain joint legal counsel to collectively represent and defend the jurisdictions in any legal action. Those jurisdictions retaining joint counsel shall share equally the costs of such representation or defense. In the event a jurisdiction does not agree to joint representation, the jurisdiction shall be solely responsible for all attorney fees accrued by its individual representation or defense. Each jurisdiction and its respective defense counsel shall make a good faith attempt to cooperate with other participating jurisdictions by, including but not limited to, providing all documentation requested, and making VNET members available for depositions, discovery, settlement conferences, strategy meetings, and trial. D. Removal From Lawsuit. In the event a jurisdiction or employee is successful in withdrawing or removing the jurisdiction or employee from a lawsuit by summary judgment, qualified immunity, or otherwise, the jurisdiction shall nonetheless be required to pay its equal share of any award for or settlement of the lawsuit; PROVIDED, however, that in the event a jurisdiction or employee is removed from the lawsuit and Subsection A of this section is satisfied, the jurisdiction shall not be required to pay any share of the award or settlement. E. Settlement Process. It is the intent of this Agreement that the jurisdictions act in good faith on behalf of each other in conducting settlement negotiations on liability claims or lawsuits so that, Valley Narcotics Enforcement Team Interlocal Agreement-6 9 whenever possible, all parties agree with the settlement or, in the alternative, agree to proceed to trial. In the event a claim or lawsuit requires the sharing of liability, no individual jurisdiction shall be authorized to enter into a settlement agreement with a claimant or plaintiff unless all jurisdictions agree with the terms of the settlement. Any settlement made by an individual jurisdiction without the agreement of the remaining jurisdictions, when required, shall not relieve the settling jurisdiction from paying an equal share of any final settlement or award. F. No Waiver of Title 51 RCW . This section shall not be interpreted to waive any defense arising out of Title 51 RCW. G. Insurance. The failure of any insurance carrier or self-insured pooling organization to agree to or follow the terms of this section shall not relieve any individual jurisdiction from its obligations under this Agreement. XVI. NOTICE OF CLAIMS, LAWSUITS, AND SETTLEMENTS In the event a claim is filed or lawsuit is brought against a participating jurisdiction or its employees for actions arising out of their conduct in support of VNET operations, the jurisdiction shall promptly notify the other jurisdictions that the claim or lawsuit has been initiated. Any documentation, including the claim or legal complaints, shall promptly be provided to each participating jurisdiction. Any jurisdiction or member who believes or knows that another jurisdiction would be liable for a claim, settlement, or judgment that arises from a VNET action or operation, shall have the burden of notifying each participating jurisdiction of all claims, lawsuits, settlements, or demands made to that jurisdiction. In the event a participating jurisdiction has a right, pursuant to Section XV of this Agreement, to be defended and held harmless by another participating jurisdiction, the jurisdiction having the right to be defended and held harmless shall promptly tender the defense of such claim or lawsuit to the jurisdiction that must defend and hold the other harmless. XVII. PROCESSING OF CLAIMS A. Designation of Lead Jurisdiction There shall be a lead jurisdiction for processing a claim that is filed with and against cities for alleged damages and injuries that occur as a result of VNET activities. The lead jurisdiction shall be the jurisdiction within which the action subject to the claim occurred; PROVIDED, that in the event the jurisdiction within which the action subject to the claim occurred did not participate in the action subject to the claim, the lead jurisdiction shall be the jurisdiction within which the VNET investigation or response originated. In the event that a jurisdiction that was not involved in the action subject to the claim receives the claim, that jurisdiction shall notify the other jurisdictions in accordance with Section XVI of this Agreement, and shall use its best efforts to determine who the appropriate lead jurisdiction is. Valley Narcotics Enforcement Team Interlocal Agreement-7 10 B. Assistance of VNET Supervisor The Team Supervisor shall assist the lead jurisdiction in responding to a claim. The Team Supervisor shall be responsible for gathering all records relating to claim. These records shall include, but are not limited to, incident reports, notes, transcripts, photos, evidence logs, recorded statements, documents from emergency dispatch centers, and warrants from all jurisdictions that participated in the action subject to the claim. The Team Supervisor shall also provide a list of personnel who participated in the action subject to the claim and their contact information. The Team Supervisor shall deliver all copies of the records to the lead jurisdiction promptly upon request. C. Claims of $5,000 or Less i. Lead Jurisdiction Responsibilities The lead jurisdiction shall be responsible for working with the Team Supervisor to gather records relating to the action subject to the claim. The lead jurisdiction shall provide records to its insurance provider and shall assist its insurance provider in assessing liability for acts associated with the claim. The lead jurisdiction shall notify the other jurisdictions of any determinations as to liability. In determining whether a claim should be paid, the lead jurisdiction and its insurance provider shall, at a minimum, consider the potential legal defenses to the claim and the costs of defending the claim. ii. Liability Determination ® Apportionment of Damages The lead jurisdiction, with the assistance of its insurance provider, shall determine whether VNET is liable for damages set forth in a claim, and whether the payment of the claim would be in the best interest of the jurisdictions and/or VNET. In the event the lead jurisdiction determines that payment of a claim of $5,000 or less is appropriate, such determination shall be final and binding upon other jurisdictions and payment shall be apportioned equally among all jurisdictions that participated in the action subject to the claim. The insurance provider for the lead jurisdiction shall provide full payment to the claimant, and each jurisdiction that participated in the VNET action that is the subject of the claim shall reimburse the insurance provider for its equal share of such payment. Prior to the payment of any claim, and as a condition of such payment, the insurance provider providing payment shall obtain from the claimant a complete and total release of liability on behalf of all jurisdictions participating in VNET and each and every officer, agent, or volunteer of those participating jurisdictions. In the event the lead jurisdiction determines that VNET is not liable for damages set forth in a claim or that the payment of the claim would not be in the best interest of the jurisdictions and/or the VNET, the lead jurisdiction shall notify the other jurisdictions of the determination, and such determination shall be binding on the other Valley Narcotics Enforcement Team Interlocal Agreement-8 jurisdictions; PROVIDED, another jurisdiction that determines that payment is appropriate may pay such claim in full, and shall not seek reimbursement from the other participating jurisdictions. iii. Letter From Insurance Adjusters In the event the lead jurisdiction, in conjunction with its insurance provider, determines that payment of a claim of $5,000 or less is appropriate, the insurance provider shall provide each of the participating jurisdictions with a letter stating the determination and the bases for such determination. D. Claims over $5,000 ii. Lead Jurisdiction Responsibilities The lead jurisdiction shall schedule a meeting with all jurisdictions participating in VNET to discuss a claim over $5,000 and to determine the appropriate manner in which to respond and/or defend the claim. The Board and persons listed in Section XIX of this Agreement shall be notified of the meeting. XVIII. PROCESSING OF LAWSUITS A. Notification to Other Jurisdictions In the event a jurisdiction is served with a lawsuit, that jurisdiction shall provide notice and documentation of the lawsuit to each of the other jurisdictions listed in Section XIX of this Agreement. B. Coordination of Initial Meeting The jurisdiction that initially receives a lawsuit shall schedule a meeting or otherwise communicate with all of the jurisdictions participating in VNET to discuss the lawsuit and to determine the appropriate manner in which to respond to and/or defend the lawsuit. The Board and persons listed in Section XX of this Agreement shall be notified of the meeting or other communication. XIX. NOTIFICATION OF CLAIMS AND LAWSUITS Section XVI of this Agreement requires that the jurisdiction receiving a claim or lawsuit notify the other jurisdictions of the claim or lawsuit and provide documentation of that claim or lawsuit to the other jurisdictions. Nothing in this Agreement shall be deemed a waiver by any participating jurisdictions of the requirements set forth in Chapter 4.96 RCW, and the fact that a participating jurisdiction provides notice or copies of a claim to another jurisdiction shall not constitute a waiver of the requirement that a party who flies suit against a jurisdiction first file a claim with the jurisdiction in accordance with Chapter 4.96 RCW. Moreover, nothing in this Agreement shall be deemed acceptance of service of a lawsuit, and the fact that a participating jurisdiction provides notice or copies of a lawsuit to another jurisdiction shall not be deemed adequate service of such lawsuit. For the purposes of implementing Section XVI of this Agreement, the following persons from each jurisdiction shall receive any required notification or documentation: Valley Narcotics Enforcement Team Interlocal Agreement- 9 12 City of Auburn City of Kent Auburn City Attorney Kent City Attorney 25 West Main Street 220 Fourth Avenue South Auburn, WA 98001 Kent, WA 98032 253-931-3030 253-856-5770 Auburn Police Chief Kent Police Chief 101 N. Division 220 Fourth Avenue South Auburn, WA 98001 Kent, WA 98032 253-931-3080 253-856-5888 Auburn Human Resources Kent Risk Manager Director/Risk Manager 220 Fourth Avenue South 25 West Main Street Kent, WA 98032 Auburn, WA 98001 253-856-5285 253-931-3040 Auburn City Clerk Kent City Clerk 25 West Main Street 220 Fourth Avenue South Auburn, WA 98001 Kent, WA 98032 253-931-3039 253-856-5728 City of Federal Way City of Renton Federal Way City Clerk Renton Risk Manager P.O. Box 9718 1055 S. Grady Way Federal Way, WA 98063 Renton, WA 98057 Federal Way City Attorney P.O. Box 9718 Federal Way, WA 98063 Fort of Seattle CIAW Port of Seattle Claims Manager Director of Claims P.O. Box 1209 Canfield & Associates, Inc. Seattle, WA 98111 451 Diamond Drive Ephrata WA 98823 Valley Narcotics Enforcement Team Interlocal Agreement- 10 13 City of Tukwila WCIA City Clerk Claims Manager City of Tukwila WCIA 6200 Southcenter Blvd P.O. Box 1165 . Tukwila, WA 98043 Renton, WA 98057 City of Seattle City of Seattle City Clerk Seattle Police Chief Seattle City Council 610 5th Avenue 600 4 th Avenue #3 Seattle, WA 98124-4986 Seattle, WA 98104 City of Seattle XX. COMPLIANCE WITH THE LAW VNET and all its members shall comply with all federal, state, and local laws that apply to VNET. XXI. ALTERATIONS This Agreement may be modified, amended, or altered by agreement of all participating agencies and such alteration, amendment or modification shall be effective when reduced to writing and executed in a manner provided for by this Agreement. It is recognized that during the course of operations, it may become necessary to alter the terms of this Agreement to provide for efficient operation of VNET and to meet the goals of VNET. It is further recognized that the Board has the expertise necessary to provide for the efficient operation of VNET. To that end, the jurisdictions agree that changes may be made to this Agreement, or addenclums added to this Agreement, without prior approval of the legislative bodies of the jurisdictions on the condition that such changes or addendums shall be effective only by a unanimous vote of all members of the Board. XXII. RECORDS Each jurisdiction shall maintain records relating to work performed by its employees assigned to VNET when working on non-DEA operations. The VNET Office Manager shall maintain records relating to the operation of VNET Valley Narcotics Enforcement Team Interlocal Agreement- 11 14 to the extent required by law. All records shall be available for full inspection and copying by each participating jurisdiction. XXIII. FILING Upon execution of this Agreement, this Agreement shall be filed with the County auditor or, alternatively, listed by subject on the jurisdiction's web site or other electronically retrievable public source. XXXV. SEVERABILITY If any part, paragraph, section, or provision of this Agreement is held to be invalid by any court of competent jurisdiction, such adjudication shall not affect the validity of any remaining section, part, or provision of this Agreement. XVV. MUNICIPAL AUTHORIZATIONS This Agreement shall be executed on behalf of each participating jurisdiction by its duly authorized representative and pursuant to an appropriate resolution or ordinance of the governing body of each participating jurisdiction. This Agreement shall be deemed effective as to each jurisdiction upon execution by the authorized representative of that jurisdiction. This Agreement may be executed by counterparts and be valid as if each authorized representative had signed one original document. By signing below, the signor certifies that he or she has the authority to sign this Agreement on behalf of the jurisdiction, and the jurisdiction agrees to the terms of this Agreement. City of Auburn City of Auburn Print Name: Print Name: Its: Mayor Its: City Clerk Date: Date: City of Auburn Print Name: Its: City Attorney Date: City of Kent City of Kent Print Name: Print Name: Its: Mayor Its: City Clerk Date: Date: Valley Narcotics Enforcement Team Interlocal Agreement- 12 15 City of Kent Print Name: Its: City Attorney Date: City of Federal Way City of Federal Way Print Name: Print Name: Its: City Manager Its: City Clerk Date: Date: City of Federal Way Print Name: Its: City Attorney Date: City of Renton City of Renton Print Name: Print Name: Its: Mayor Its: City Clerk Date: Date: City of Renton Print Name: Its: City Attorney Date: City of Tukwila 1-1/ City of Tukwila Print Name: Print Name: Its: Mayor Its: City Clerk Date: Date: City of Tukwila Print Name: Its: City Attorney Date: Valley Narcotics Enforcement Team Interlocal Agreement- 13 16 Port of Seattle Port of Seattle Print Name: Print Name: Its: Chief Executive Its: Attorney for Port of Seattle Date: Date: City of Seattle City of Seattle Print Name: Print Name: Its: Its: Date: Date: P:\Civil\Files\Open Files\0770-VNETInterlocal\2016 VNET ILA Clean September 20 2016.doe Valley Narcotics Enforcement Team Interlocal Agreement- 14 17 18 City of Tu kwi la City Council Public Safety Committee ,,4 PUBLIC SAFETY COMMITTEE Meeting Minutes January 17, 2017-5:30 p.m. -Foster Conference Room, 6300 Building Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Bob Giberson, Rachel Bianchi, Rick Mitchell, Trish Kinlow, Jay Wittwer, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA A. Interlocal Agreement:Valley Narcotics Enforcement Team Staff is seeking Council approval of an interlocal agreement with the cities of Auburn, Federal Way, Kent, Renton, Seattle and the Port of Seattle for continued participation in the Valley Narcotics Enforcement Team (VNET). Tukwila has participated in VNET, which is a multijurisdictional partnership with the Drug and Enforcement Administration on mid to high level narcotic investigations,forover25 years.The Department of Justice now requires a signed interlocal agreement which will be renewed every year. All of the other participating agencies have signed at this time. Councilmember Quinn noted that if the Department of Justice should make significant policy changes due to the changing Federal administration, the agreement should be re-examined at the time of the next renewal period. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23,2017 COMMITTEE OF THE WHOLE. B. Contract: Court Security Services Staff is seeking Council approval of a contract with Securitas Security Services USA, Inc. for the continued provision of security services for the Tukwila Municipal Court for a term through December 31, 2017. The total amount will not exceed $100,000 and is reflected in the biennial budget. The Court continues to be very satisfied with the price and customer service provided by Securitas, which has an excellent reputation with local courts. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23, 2017 SPECIAL CONSENT AGENDA. C. Framework for Public Safety Plan Siting Advisory Committee Staff is seeking Council approval of a framework for the Siting Advisory Committee associated with the Public Safety Plan.The Committee reviewed and discussed proposed responsibilities, makeup, meeting schedule, and staffing. Councilmember Quinn stressed the importance of a high ethical standard for appointees considering the lasting impact and subject matter of this committee,and requested input from the CityAttorneyon appropriate criteria. The Committee 19 20 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEM NO. Meetiq.Date Prepared by Mayor's review Council review ' 01/23/17 CT ° r • 02/06/17 CT NiI ITEM INFORMATION Sl'AFF SI>oNSM: RACHEL BIANCHI ORIGINA].AGI?NDADA'rI: 01/23/17 AGI N1?A I''Em TPr1.E, Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, Commissions and Committees. CA'1'F(,0RY ❑ Discussion ❑Motion ® Resolution ® Ordinance ❑ BidAward ❑ Public Hearing ❑ Other Mtg Date 01123117 Mtg Date A/Itg Date 216117 Mtg Date 216117 Mtg Date Nltg Date MIS Date SPONSOR ❑ Council ®Mayor ❑HR ❑ DC'D ❑ I~inance ❑ Fire ❑ IT ❑ P&R ❑Police ❑ PU% SPONSOR'S Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, SUMMARY Commissions and Committees to incorporate recommended best practices. The Council is being asked to review the legislation at the January 23 C.O.W. and forward this item to the February 6 Regular Meeting Consent Agenda. R}xII.WEM BY ® COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A* COMMITTEE CI-IAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office C0MMI'1'1rr I *The Council President approved this going directly to the C.O.W. COST IMPACT / FUND SOURCE F?XPFsNDFCURF RF QUIRK) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/23/17 MTG. DATE ATTACHMENTS 01/23/17 Informational Memorandum dated 01/13/2017 9 Ordinances and 1 Resolution 2/6/17 21 22 City of Tukwila 0 Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: CITY COUNCIL FROM: MAYOR EKBERG BY: CHERYL THOMPSON, EXECUTIVE ASSISTANT CC: DAVID CLINE, CITY ADMINISTRATOR DATE: JANUARY 13, 2017 SUBJECT: MUNICIPAL CODE UPDATE TO THE CITY'S BOARDS AND COMMISSIONS ISSUE To update the Municipal Code to incorporate best practices as guidelines for the City's Advisory Boards, Commissions and Committees. BACKGROUND The Municipal Research and Services Center has published a report outlining best practices for Advisory Boards, Commissions and Committees. City staff did an assessment of our Boards, Commissions and Committees and determined that it would be beneficial to the City to update the Chapters of the Tukwila Municipal Code that pertain to our Boards, Commissions and Committees. The purpose of the update to the Municipal Code is to provide for consistency and to incorporate the recommended best practices: Purpose, Member Qualifications, Appointment Procedures, Length of Appointment, Revocation of Appointment, Organization, Procedures for Conduct of Meeting, Meeting Schedule, Staff Assistance, Reporting Requirements, Evaluation Process and Bylaws/Rules of Procedure. Rather than having the terms for various boards and commissions expiring at different times throughout the year, we are proposing that all terms expire at the end of the calendar year. If the Council approves the proposed change in term expiration dates, all existing terms will be extended to December 31 of the year they are set to expire. The majority of the advisory groups have had the opportunity to review the proposed changes. DISCUSSION The following will summarize the proposed changes to each advisory group. Arts Commission The main changes to TMC 2.30 Tukwila Arts Commission were to add provisions for Revocation of Appointment, Staff Assistance, Reporting Requirements and Evaluation Process and the adoption of Bylaws. Civil Service Commission The main changes to TMC 2.42 Civil Service Commission were to add provisions for Procedures for Conduct of Meeting, Staff Assistance and the adoption of Bylaws. Equity and Diversity Commission The changes to TMC 2.29 Equity and Diversity Commission are more substantial. Staff is proposing to change the name from Equity and Diversity to Equity and Social Justice and to modify the objectives of the Commission to include facilitating better understanding and 23 INFORMATIONAL MEMO Page 2 awareness of social justice and human rights. In addition to changing the name of the C0OODliGGion' St8# is D[ODOGiOg t0 make the Sister Cities C0n0nOittH8 a sub-committee of the Equity and Social Justice Commission and to change the name from Sister Cities Committee to Sister Cities and Civic Awareness Committee. The purpose of the Sister Cities and Civic Awareness Committee would be expanded to include connecting youth and residents with civic organizations for education and awareness. Other changes include adding provisions for Revocation of Appointment, Evaluation Process and adding G Student Representative. Park Commission The main changes 1OTMC 2.32 Park Commission are tO increase membership from five members to up to seven members, and to add provisions for Revocation of Appointment, Staff Assistance, Reporting R8qUi[80eDiG and Ev8|VGtiOD Process and adoption of bylaws. Planning Commission The main changes tOTK8C 2.38 Planning Commission are tO add provisions for Organization, Procedures for Conduct of Meeting, Meeting Schedule and Staff Assistance. Community Oriented Policing Citizen's Advisory Board The main changes toTW4C 2.89 Community Oriented Policing Citizen's Advisory Board are tO add provisions for Staff Assistance, EvG|V2tiOD PrOC8S8 and the adoption Of bylaws. Human Services Advisory Board The main changes to TMC 2.34 Human Services Advisory Board are to add provisions for Staff Assistance, Reporting Requirements and Evaluation Process and the adoption of bylaws. Library Advisory Board The main changes toTK8C2.83 Library Advisory Board are tn increase membership from five members to up1O seven members, add G Student Representative, and add provisions for Staff Assistance, Reporting Requirements and Evaluation Process and adoption Ofbylaws. Lodging Tax Advisory Committee The changes tOthe Lodging Tax Advisory Committee include repealing ReGO|UtiODS 1381 and 1533 that established the Committee and adding the Committee to the Municipal Code as TIVIC 2.35 Lodging Tax Advisory Committee. The changes between the Resolutions and TIVIC 2.35 are codifying the appointment and the term of appointment in compliance with RWC 67.28, and adding provisions for Meeting Conduct, E9y-L@wG, Staff Assistance, and Reporting Requirements. RECOMMENDATION Staff recommends that the Council review the legislation at the January 23 Committee of the Whole meeting and forward for approval tV the February G' 2017 Regular Consent Agenda. Attachments Draft Ordinance TIVIC 2.30 Arts CoD)nniGSi0D Draft Ordinance TK8C 2.42 Civil Service CODlDliGsiVD Draft Ordinance TIVIC 2.29 Equity and SOCi8| Justice C0rODlissiOD Draft Ordinance TIVI[| 2.32 Park COD1Dli8SiOn Draft Ordinance TK8C 2.36 Planning C0Ol[DiS8iOn Draft Ordinance'TK8[| 2.39 CVOlDlUDity Oriented Policing Citizen's Advisory Board Draft Ordinance 7-MC 2.34 Human Services Advisory Board Draft Ordinance TK8C 2.33 Library Advisory Board Draft Ordinance TK8C2.35 Lodging Tax Advisory Committee/Draft RHGV|utiOO DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2428; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.30, "TUKWILA ARTS COMMISSION,$1 TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2428 is hereby repealed in its entirety. Section 2. TMC Chapter 2.30 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.30 is hereby reenacted to read as follows: CHAPTER 2.30 TUKWILA ARTS COMMISSION Sections: 2.30.010 Establishment of Commission - Purpose Number of Members 2.30.020 Membership 2.30.030 Commission Organization Qff4rizrq nf Commission Meetings- Quorum 2.30.040 Meetings FuRGtion and QbjeGtives 2.30.050 Reporting Requirements and Biennial Review 2.03.060 -Creation of Municipal Arts Fund for Capital Arts Projects W:Word Processinmordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 1 of 6 25 Section 3. TIVIC Section 2.30.010 is hereby reenacted to read as follows: 2.30.010 Establishment of Commission - Purpose Number of Members The Tukwila Arts Commission (the "Commission") is hereby established to serve in an advisory capacity to the Mayor, City Council or other commission or board of the City on matters including, but not limited to, those set forth hereinafter. The activities of the Commission shall include the following: 1. To represent the City's interest in art matters, to be a spokes-group for art matters in the City, and to keep the Mayor and City Council informed on all such related matters. 2. To be a central body to whom art organizations, artists and anyone interested in cultural advancement of the community may come for information or assistance. 3. To encourage and aid programs for cultural enrichment of Tukwila citizens. 4. To coordinate and strengthen existing organizations in the field of art, and to develop cooperation with schools and regional and national art organizations. 5. To explore ways and methods of obtaining private, local, State, and federal funds to promote art projects within the community. 6. To review and make recommendations on all works of art acquired by the City, inclusive of all art incorporated into capital improvement projects. 7. To render any other advice and assistance in the field of art, aesthetics and beautification as requested. 8. To render any other assistance to the City in any other artistic activities as may be referred to by the City. Section 4. TIVIC Section 2.30.020 is hereby reenacted to read as follows: 2.30.020 Membership A. Qualifications. Members must be residents of the City of Tukwila orown/work at a business within the city limits of the City of Tukwila B. Number of Members. The Commission shall be comprised of not less than five and not more than seven members the Gil-"Y GGunc4. At least three members of said Commission shall be involved in the instruction of or otherwise professionally engaged in the visual and/or performing arts whenever possible. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.30.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. W:Word Processing\Ordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 2 of 6 26 D. Term of Appointmen mernbefs.hip. The term of appointments ems for the members of the Tukwila Arts Commission shall be four years provided, however, that in order that-for the fewest terms to expire in any one year all of-4he-current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number-a-s4o4ows: Term for Positions 1 and 2 shall expire December 31, 2018 Term for Positions 3, 4 and 5 shall expire December 31, 2020 Term for Positions 6 and 7 shall expire December 31, 2017 Position Number 1 shall expire DeGernber 31, 2014 Positn io NumbeF 2 shall expire DeGember 31, 2014 Position Number 3 shall expire DeGember 31, 2016 Position NumbeF 4 shall expiFe DeGembeF 31, 2016- Position NumbeF 5 shall expire DeGembeF 31, 2016 Position NumbeF 6 shall expire DeGember 31, 2017 Position NurnbeF 7 shall expire DeGember 31, 2017 After the expiration of the current terms for the existing Commission members T-os,#k)-Rs 1 thF()Ugh-5)_listed above, each term thereafter shall be for a period of four years. E. Student Representation. In addition to the appointed positions, the Commission w4l-shall seek to 'recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. The flhr--ugh, their senier year-. F. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W:Word Processing\Ordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 3 of 6 27 Section 5. TMC Section 2.30.030 is hereby reenacted to read as follows: 2.30.030 Commission Organization Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair, and such other officers as may be determined by the Commission, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as chairperson. Section 6. TMC Section 2.30.040 is hereby reenacted to read as follows: 2.30.040 Meetings FunGtiOn and Objertives A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. BV-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the Commission-seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes and records, forwarding recommendations and/or implementing actions. The-Go, e State ef Washington, aas itne-vog exists 11-VI, — shall ritteR Of -1 U.- I - d e G 4Me-F1 A +kn+ . . be par+,Of the 41 .gis4.a#ve-_reGGrd-. nL that f0fe-��' ;OMrn1S-S4o-n- W:Word Processing\Ordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 4 of 6 28 Section 7. TIVIC Section 2.30.050 is hereby established to read as follows: 2.30.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. TIVIC Section 2.30.060 is hereby established to reenact the TIVIC section entitled "Creation of Municipal Arts Fund for Capital Arts Projects" to read as follows: 2.30.060 Creation of Municipal Arts Fund for Capital Arts Projects There is Greated—A special fund entitled the Municipal Arts Fund has been established, into which 1% of all qualifying Capital Improvement Project funds, as calculated below, shall be transferred. These funds, together with such other funds that the City may from time to time transfer into said fund, shall be used to incorporate public art into qualifying Capital Improvement Projects, or for the purpose of acquisition of or otherwise providing for the advancement of public art within the City of Tukwila. Qualifying Capital Improvement Projects shall include Parks development projects and Public Works projects. 1% of qualifying Capital Improvement Projects shall be calculated based upon construction cost identified at the time the project is funded, and shall exclude any City funded amount for the acquisition of real property, demolition, or equipment. This shall be a fixed amount and shall not fluctuate with future project budget adjustments. Section 9. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 10. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 11. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W:Word ProcessingNOrdinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 5 of 6 29 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 6 of 6 30 wM11� ry nm;ri" 71 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,WASHINGTON, REPEALING ORDINANCE NOS. 2417 AND 1877; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.42, "CIVIL SERVICE COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, many of the provisions of Tukwila Municipal Code Chapter 2.42 are addressed within the Civil Services Rules adopted by the Civil Service Commission and are not necessary within the Tukwila Municipal Code itself; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2417 and 1877 are hereby repealed in their entirety. Section 2. TMC Chapter 2.42 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.42 is hereby reenacted to read as follows: W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 1 of 13 31 CHAPTER 2.42 CIVIL SERVICE COMMISSION Sections: 2.42.010 Establishment of Commission — Purpose Definitions 2.42.020 Membership Civil SerViGe Gernmmssion Created, Appointrn Terms, Removal and QUGFUM 2.42.030 Commission Organization — Duties i Qrnnnizatien of Commssion Powers and Duties SeGretary 2.42.040 Meetings 2.42.050 Persons Included — Competitive Examination —Transfers, Discharges and Reinstatements 2.42.050 Existing Persennel Continued Under Givil SeFV*Ge 2.42.060 Qualifications of Applicants 2.42.070 Tenure of Emp[Gy-went--Grounds-for-aschaTge,—R-e&-cAion-o-r Deprivation.w spen-sio-n-, --P-roGedure fer Remvvr'r�, DisGhafge- in,'estigatio-n Hearing 2.42.090 — Filling Of VaGaRGieS Probationary Peried 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed 2.42.080 Enforcement by Civil Action — Legal Counsel 2.42.090 Deceptive Practices, False Marks, Etc., Prohibited 2.42.100 Penalty—Jurisdiction 2.42.110 Applicability Section 3. TMC Section 2.42.010 is hereby reenacted to read as follows: 2.42.010 Establishment of Commission — Purpose DeRnAkms, Pursuant to the authority conferred by RCW 41.08.030 and 41.12.030, the City of Tukwila Civil Service Commission ("Commission") is hereby established. 2.42.010 Definitions As used in this Ghapter, the words and terms set forth in TMG Chapter 2.42 shall be given the fGIIGwing definitiGn�. 1. "Appointing autherity OF pewer" inc;ludes evew-person or group of persons who, aGtiRg singly or in GORjURGtm()R, as a maYOF, mayor's designee, GOURGil Or otheFw"se, is OF are a nvested with power and authGFity tO se!eGt, appoint, or employ any per-son to hold any OffiGe, plaGe, POSitiOR OF employment subjeGt tO GiVil seFVOGe. 2. "Appointment" inGludes all means of seleGtien, appointing OF employing any person to hold any OffiGe, plaGe, POSitiOR or employment subjeGt to Givil se, i- 3. "Commission" means the GiVil seNiGe on herein Greated, and IlGemmissioner" means any one of the three G �rs appointed to that, W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 2 of 13 32 Section 4. TIVIC Section 2.42.020 is hereby reenacted to read as follows: 2.42.020 Membership Civil SeFViGe Commission Created, Appointment, Terms, Removal and Quorum A. Qualifications. Members must meet the following requirements: 1. Be a citizen of the United States; 2. Be a resident of the City of Tukwila for three years preceding the appointment; and 3. Be registered to vote in King County. B. Number of Members. The Commission shall be comprised of three members that meet the requirements listed in TIVIC Section 2.42.020A "Qualifications." C. Appointment Process. Community members that meet the requirements listed in TIVIC Section 2.42.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission will review the application and make a recommendation to the Mayor. The Mayor appoints applicants to the Civil Service Commission. D. Term of Appointment. The term of appointment for the members of the Civil Service Commission shall be six years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Position 1 shall expire December 31, 2021 Term for Position 2 shall expire December 31, 2017 Term for Position 3 shall expire December 31, 2019 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of six years. E. Compensation. The members of &u-Gh-the Commission shall serve without compensation. F Resignations. If a Commission member is unable to complete their term of service a letter of resignation should be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 3 of 13 33 H. Revocation of Appointment. Any member of such-the Commission may be removed from office for incompetence, incompatibility or dereliction of duty, or malfeasance in office, or other good cause; provided, however, that no member of the Commission shall be removed until charges have been preferred, in writing, due notice and a full hearing held. [RCW 41.08.030, RCW 41.12.030] 2.42.020 Civil Ser-voce Commission Created, Appointment, Terms, Removal and Quorum A. There is Greated on the City a Civil SeFV*Ge Commission, wh*Gh shall be GOMP of three pefs-ens. B. The members Of SUGh Gemmission fshall be appointed by the Mayor; provided, that the members of the GMI SeFViGe Gem * " stituted pursuant to the ordinaRGes- repealed by OrdinanGe No. 1877 shall be the initial Go .- -.- - s of the newly GFeated Givil SeFViGe Com * * j shall Gontinue in OffiGe until the term of their GUFrent appOiRtment expires. Confirmation of the appointment or appOiRtments Of GO by any legislative body shall be required. D. Ne person shall be appOiRted a member of suE;h Go i he is not a Gitizen of the United States, a resodent of Tukwila for at least three years pFeGeding GUGh app6ntmeRt0 and an eleGter of the Gounty wherein he resides. E. F=xGept for the initial GOMmission, the term of office of such 0 nmmissinners shall be six years. G. The members Of SUGh Gemmission shall devete due time and attention to the perfermarlGe of the duties hereinafter speGified and imposed upon them by this Ghapter. H. Two members Of SUGh Commission shall GORstitute a quorum and the votes 0 any two members of suGh Gem i " 1GUrFing shall be suffqGieRt for the de6siOR Of all matters and the transaGtiGn of all b ff isiness to be deGided or transaGtE d by He Gemmission under or by virtue of the previsiens of this Ghapter. Section 5. TIVIC Section 2.42.030 is hereby reenacted to read as follows: 2.42.030 Commission Organization - Duties ,OrganizatioR of COMMOSSROR Powers and Duties SeGreta-Fy A. immediately after appointment, the Gemmission shall orgaRize by e!eGt*Rg one of its membeFS GhaiF,----,----- ---d- shall hold regular meetings at least GRGe a MORth, and ;y be required for the proper di6Gharge of its duties. it shall suc;h add-itie-n-al meeiings; as rn; be the duty of the Civil SeFV*Ge Gemmis6ioi4� W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 4 of 13 34 A. Election of Chair and Vice Chair. Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair to serve for one year . The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. B. Duties of the Commission. it—shall!-tee The dutyies of the Civil Service Commission shall include: 1. To make suitable rules and regulations to implement this GhapteF whiGh are ^^f Qv i�k r nnA r��idn __Rs_istePAAY#h the pFGViGienst,._.__.. 111 _ ,_"'_._tions that shall provide in detail the manner in which examinations may be held, and appointments, promotions, transfers, reinstatements, demotions, suspensions and discharges shall be made. The rules and regulations shall also provide for the classification of all positions within the Police and Fire Departments according to the duties, responsibilities and qualifications of each and shall further provide the manner in which such classification shall be accomplished. The rules and regulations and any amendments thereof shall be available to the p on. Fules and regula-tionsirn-ay be changed from time to time. 2. All tests shall be practical and shall consist only of subjects which will fairly determine the capacity of persons examined to perform duties of the position to which appointment is to be made, and may include tests of physical fitness and/or manual skill. 3. The rules and regulations adopted by the Commission shall provide for a credit in favor of all applicants for appointment under civil service, who, in time of war, or in any expedition of the Armed Forces of the United States, have served in and been honorably discharged from the Armed Forces of the United States, including the Army, Navy and Marine Corps and the American Red Cross, in compliance with RCW 41.04.010. 4. The Commission shall make investigations concerning and report upon all matters touching the enforcement and effect of the provisions of this chapter, and the rules and regulations prescribed hereunder; inspect all institutions, departments, offices, places, positions and employments affected by this chapter, and ascertain whether this chapter and all such rules and regulations are being obeyed. 5. Such investigations may be made by the Commission or by any commissioner designated by the Commission for that purpose. Not only must these investigations be made by the Commission as aforesaid, but the Commission must make like investigation on petition of a citizen, duly verified stating that irregularities or abuses exist, or setting forth in concise language, in writing, the necessity for such investigation. In the course of such investigation, the Commission or designated commissioner, or Chief Examiner, shall have the power to administer oaths, subpoena and require the attendance of witnesses and the production by them of books, papers, documents and accounts appertaining to the investigation and also to cause the deposition of witnesses residing within or without the state to be taken in the manner prescribed by law for like W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 5 of 13 35 depositions in civil actions in the superior court; and the failure upon the part of any person so subpoenaed to comply with the provisions of this section shall be deemed a violation of this chapter and punishable as such. 6. All hearings and investigations before the Commission, or designated commissioner, or Chief Examiner, shall be governed by this chapter and by rules of practice and procedure to be adopted by the Commission, and in the conduct thereof neither the Commission, nor designated commissioner, shall be bound by the technical rules of evidence. No informality in any proceedings or hearing, or in the manner of taking testimony before the Commission or designated commissioner, shall invalidate any order, decision, rule or regulation made, approved or confirmed by the Commission; provided, however, that no order, decision, rule or regulation made by any designated commissioner conducting any hearing or investigation alone shall be of any force or effect whatsoever unless and until concurred in by at least one of the other two members. 7. To hear and determine appeals or complaints respecting the administrative work of the Human Resources Department related to the Commission's duties, the rejection of any examination and such other matters as may be referred to the Commission pursuant to the duties outlined in TMC Section 2.42.030.AB.1. 8. To establish and maintain in card or other suitable form a roster of employees covered by civil service. 9. To provide for, formulate and hold competitive tests to determine the relative qualifications of persons who seek employment in any class or position and, as a result thereof, establish eligible lists for the various classes of positions as established by the City; and to provide that employees laid off because of curtailment of expenditures, reduction in force, and for like cause, head the list in the order of their seniority, to the end that they shall be the first to be reemployed. 10. When a vacant position is to be filled, to certify to the appointing authority, on written request, the names of the three persons highest on the eligible list for the class. The Commission shall make provision in its rules for provisional or temporary appointments to be utilized when there is no such eligible list applicable to the vacant position, or which may be utilized at the discretion of the appointing authority when there are less than three names on the eligibility list applicable to the vacant position. Such temporary or provisional appointment shall not exceed a period of six months in duration but may be extended for up to an additional six months if for any reason it cannot be determined at the expiration of the initial appointment that the position being filled by temporary or provisional appointment will in fact continue to be vacant, such as in the instance of a position vacant due to an officer on disability leave under the LEOFF Act, or for other good cause which in the discretion of the Commission warrants an additional extension of such a provisional or temporary appointment. 11. To keep such records as may be necessary for the proper administration of this chapter. W:Word Processing\OrdinancesCivil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 6 of 13 36 12, Approval of payroll in accordance with RCVV 41.08.120 and RCW 41.12.120. C. Appointment of Secretary and Chief Examiner. The Commission shall appoint a person to hold the position of Secretary and Chief Examiner. The method of a ointment and duties of the Secretes and Chief Examiner shall be as prescribed in the rules adopted bv the Commission. The duties of the Secretary and Chief Examiner shall be to keep the records of the Commission, preserve all reports made to it, superintend and keep a record of all examinations held under its direction, and perform such other duties as the Commission may prescribe. Section 6. TIVIC Section 2.42.040 is hereby reenacted to read as follows: 2.42.040 Meetings A. Frequencv and Conduct. Commission meetings shall be held at least monthl and shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. Two members of such the Commission shall constitute a quorum and the votes of any two members of such Commission concurring shall be sufficient for the decision of all matters and the transaction of all business to be decided or transacted by the Commission under or by virtue of the pmvisiens-ef-this—,,hapter. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. 6. Duties of civil service Secretary and Chief Examiner as appointed per TIVIC Section 2.42.030.C. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 7 of 13 37 Section 7. TIVIC Section 2.42.050 is hereby reenacted to read as follows: 2.42.050 Persons Included -Competitive Examination -Transfers, Discharges and Reinstatements The provisions of this chapter shall include all full-time, fully paid employees of the City's Police and/or Fire Departments, with the exception of the chiefs thereof who, because of the nature of their positions and pursuant to RCW 41.08.050 and 41.12.050, shall serve in their positions as other City department heads, and with the further exception of all clerical, dispatchers, fire inspectors, mechanics and other employees of the Fire Department who are not full-time, fully commissioned firefighters. The position of civil service Secretary and Chief Examiner shall not be a civil service position. All elenndie P,-a-Rd !AZ!j:&2jf!1 wppa#4al��-n. NFL) - i:i � i i I stated-j 1!11 11 tran-sfe-ne-ed, disc#a-rgedfromanys,uGh-p1aG 2.42.060-Existing Personnel Continued Under Civil Service For the benefit of the publiG sePViGe and to prevent dela, , i j I .RterFuptien therein by reason of the enaGtment of this GhapteF, all persons having GOMpleted-probatiooi-n-the POliGe or FiFe Department are heFeby deGlared permaReRtly appointed Linder GiVil seFViGe to the Off"Ges, plaGes, positions oF employments whiGh they shall then hold reespeGtively, and net on probation; and every Such person is hereby auternatiGally adopted and indUGted peFmanentl�,� GiVil seFViGe, into SUGh Off"Ge, plaGe, position or empleyment whiGh SUGh person t holds even though that OffiGe, plaGe, position eF employment not subjeGt to the GiVil seWiGe FequiFements of this Ghapte-F Section 8. TIVIC Section 2.42.060 is hereby reenacted to read as follows: 2.42.060 Qualifications of Applicants An applicant for a position of any kind under civil service must be a citizen of the United States of America who can read and write the English language. An applicant for a position of any kind under civil service must be of an age suitable for the position applied for, in ordinary good health, of good moral character and of temperate and industrious habits; these facts to be ascertained in such manner as the Commission may deem advisable. 2-42-07-o DepfivaUGn-GfPTMTeg_e-_ be-re ffioved--GP d-i&Gharge4,--s-as-pended--w4th-out-pay,—dem-Gted,---or-reduced--4p,--raR-k,--GF W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 8 of 13 38 . 3----Me-ntal-or plio may-fey-t-h"ossffio a-whit,i e- ire-yee holds, -5- DT-unke-nness-eruse--of intoxicating -ligu-ors -naroe#iss-o-ae-"ther--habit fa i rte-d eff+oie+aey-W foyee;-r W'-; pfeGhA 13e-empleYee nri „nr1�r L+iLil corLiL+o 6 lIll� CGrLt!`b V "G f°Y 17 Ja.rTY 1 Vt.+ C -pe�Sg-F1-ta tae-et� ye�-+�-t-kEe-p r�f3 E�ri�ioee 2-.42-.M Pf u-re c-har.ge..._ !o i tion-- Mear-i-r ea-6 4 A—.— -'V1j-'�7e'rJV-ri—i-i i i t YFv' v'rC' 'J'af i' r�tl v e r3tl��C�-"'W'Yi'� appointed-ep-+ra ted-+Rte-oW service-u-nd - -e- # -be-removed; suspend-ed;-d d-e� r-cause;-.��poR-w t-t-e�GcG:atic n of--tlae-ap Omt+n tho accusatiGR ' led-vAh t#e-Go ion, B---Any--person--so--removed,_-sLtspend r--di&Glaarged-may, NithiR-t-eR days-fro , etaea=a-e�-d+s�aarr-ge�7°�^�;th-r"e God rl IBS i ma-R +a�l co 'fat+ ill-anon-shall-tae--C Ra i r�atao n-o# e-tie-as-or->�ras aa�l=Bade-few-political-e�-r de-mood-fai�--for c-ause. cod-#e+tl�for use;skaa+l-o '�-statnt-car-�=eer�p�-ey-meat-of-soCta-per-se�� +�a-the off e p+ace por7+tlen e + p�o�tr e s reed s +speoded; demoted .or arged;- eclat t s�a+l if-time-�orRraissien-Seo1�ides iR-its �Rd-eRt+tle-s+�la per-soR-to-pay or-COrrapensat-ion--fro��-tk� ae of-soc-b-r-ern©�a-!;s�speos+o�;-dernot-iaR--er--d-isobar-ge:—�-#�e--�orxa�is-s+o�poR-sa+ota lestat+oa�-lea--lle-�;--e#iii rRa iR�--tomes-�o�al;s�pe�a si e R; -de rROt-ion-or-d��a �e;--m a-y W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 9 of 13 39 &--T ie-asouu&edi4Tnway--app ' of-o-r-gi tQ+aG-a^d--d tuh ap -u-n- a i ae sE c aea ; t e-deter- in n-o€-Whe#-her4he j tom+-ale....are-deed--fa�i#l-�-f-or-c-a , .090--F4Hi"-of oases--41mba P--e-r-�Gd cart ,e fyiG hcxrn ...ur ,xu t-vriv-cam ,.rvw , ea-rae-fir;-shaft e-red ui&4ion--u awe +&s-Fo i-4-Gr t"a�Ete—Taco S8Fls&�A 9 cinr� is e autho-"*. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 10 of 13 40 q�-i�it�0�1-I era s--he-Id--fey-a be-gu-alified 'tG4he--positioia r-1 If+hero is an el;gihle I' Lam+-r-i-erre..-r--e... ,..s-u-r,-ti.rtre�-,-e�i-e.. , vacapsy-by temps'r-ary a'p oiRt'ment u'nti'l-t4ae eti�� n r•h lie+ h� t....ree'i b' ewes +ci'r �r e' E-. —To-�e e--appe'i'n�47g--auth-Gr"i#y-te-eexxer-C-i s'ifiO.s no-ap "be-de med-complete-u,qtil-after-t-h �4en.ea r-ie�rneleagpr-ebati nary-ser-wise; ,appo;-nt4ig-power-m-ay term;,�,e-4h.e-epnp4G Me4# -cif--the -fh-er-if; der' e test t ratio#t e �at#orit it yatat-or prometien-fry-tl�e`-p�ebati erefo'r; le Imo. T-h It-pr-�av+de-a-pr-s�� r -�-e-xtea'a -prc�batie+�s-few u� Section 9. TMC Section 2.42.070 is hereby reenacted to read as follows: 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed All offices, places, job descriptions, positions and employments and Fire and Police Department classifications coming along within the purview of this chapter shall be created by the Mayor and City Council or Mayor alone or whomever otherwise is vested with power and authority to select, appoint, or employ any person coming within the purview of this chapter; and nothing contained in this section shall infringe upon the power and authority of any such person or group of persons, or appointing authority, to fix the salaries and compensation of all employees employed hereunder. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 11 of 13 41 Section 10. TIVIC Section 2.42.080 is hereby reenacted to read as follows: 2.42.080 Enforcement by Civil Action — Legal Counsel It shall be the duty of the Commission to begin and conduct all civil suits which may be necessary for the proper enforcement of this chapter and of the rules of the Commission. The Commission shall be represented in such suits by the chief legal officer of the City, or his/her designee, but the Commission may in any case be represented by special counsel appointed by it. Section 11. TIVIC Section 2.42.090 is hereby reenacted to read as follows: 2.42.090 Deceptive Practices, False Marks, Etc., Prohibited No commissioner or any other person shall, by himself or in cooperation with one or more persons, defeat, deceive, or obstruct any person in respect of his right of examination or registration according to the rules and regulations of this chapter, or falsely mark, grade, estimate or report upon the examination or proper standing of any person examined, registered or certified pursuant to the provisions of this chapter, or aid in so doing, or make any false representation concerning the same, or concerning the person examined, or furnish any person any special or secret information for the purpose of improving or injuring the prospects or chances of any person so examined, registered or certified, or to be examined, registered or certified or persuade any other person, or permit or aid in any manner any other person to personate him, in connection with any examination or registration of application or request to be examined or registered. Section 12. TIVIC Section 2.42.100 is hereby reenacted to read as follows: 2.42.100 Penalty—Jurisdiction Any person who shall willfully violate any of the provisions of this chapter shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine of not more than $100 and by imprisonment in jail for not longer than 30 days, or by both fine and imprisonment. Section 13. TIVIC Section 2.42.110 is hereby reenacted to read as follows: 2.42.110 Applicability The examination and eligibility provisions of this chapter and establishment of positions covered by civil service by the provisions of this chapter shall be effective for all appointments made after the effective date of this ordinance. Section 14. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 12 of 13 42 Section 15. Severabillity. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 16. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTH ENTI CATE D: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 13 of 13 43 44 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 1841, 2003, 2143 AND 2178; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.29, "EQUITY AND DIVERSITY COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, social justice is the fair and just relationship between individuals and society; and WHEREAS, social justice is based on the concepts of equity in human rights and equality; and WHEREAS, the City of Tukwila realizes the need to keep advisory boards and commissions relevant to the challenges facing the community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2003 and 2178 are hereby repealed in their entirety. Section 2. Repealer. Ordinance Nos. 1841 and 2143 are hereby repealed in their entirety, thereby eliminating Tukwila Municipal Code Chapter 2.31, "Sister Cities Committee." Section 3. TMC Chapter 2.29 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.29 is hereby reenacted to read as follows: W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 1 of 6 45 CHAPTER 2.29 EQUITY AND SOCIAL JUSTICEDIVERSITY COMMISSION Sections: 2.29.010 Establishment of Commission - Purpose Fun Gtien QbjeGtive 2.29.020 Membership Gernpositien of Commission 2.29.030 Commission Organization QffiGeFS Meeting PFC)Gedures Quorum 2.29.040 Meetings 2.29.050 Reporting Requirements and Biennial Review 2.29.060 Sister Cities Committee Section 4. TMC Section 2.29.010 is hereby reenacted to read as follows: 2.29.010 Function .J....-Establishment of Commission — Purpose The Equity and Diversity Commission ("Commission") is hereby established to shall serve in an advisory capacity to the Mayor and City Council for the City of Tukwila and t-BGafd. The objectives of the Commission shall be: 1. To promote understanding that accepts, celebrates and appreciates Guttural diversity within the community. 2. To serve as a resource for the community by providing information and educational forums that will facilitate a better understanding and aGGeptanGegwareness of GU!t'-"--! dill-renGes social justice and human rights. 3. To provide recommendations to the Mayor-, and City Council and SGhoel Beard that would4deRtfire gar ding opportunities to ---I ss Gultural diversity iss increase equity and social justice awareness and promote GUltural diver-sity-social justice programs. Section 5. TMC Section 2.29.020 is hereby reenacted to read as follows: 2.29.020 Composition of Com missionMembership A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the city limits of the City of Tukwila; or 3. Work in the education field in the City of Tukwila. B. Number of Members. The Commission shall be comprised of nine members po;-+—,4 k- + e--,RA — --d nfirmed by the GounGil-. To the extent ,all be ap Ilk— �y L11111 May possible, membership shall be representative of the diversity of the and G*t qommu�nit and should include: W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bj s Page 2 of 6 46 �41, of—" shall ke a memb-e r o f th e 1. Three membe, --RtlR'z-j the f .1y, -1 ..— -.1— Tukwila G-Y Two City employees and one Tukwila City Councilmember (Positions 1, 4 and 7). pfovkl�t- L f the City is unable to fill one of its three-two _ positions, a community member may fill one City position. 2. Three community members, two of whom may be representatives of busines-&-�,�unity that meet the resident or business criteria as stated in TIVIC Section 2.29,020.A (Positions 3, 6 and 9). ;�+r;^+ ^r Q 3. Three members representing the Disbi- - -Ghoo-1--laeafd-education field in Tukwila (Positions 2, 5 and 8) +',at if the SGheel Distrir---t inable to foil —e of its- thfe"os#ions-, If needed, a community member may fill one S--h----! DI-t-rirA education field position. C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.29.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointments of applicants to the City Council and all appointments are confirmed by the City Council. G. Appoietment to Gomm�ssion. Members 411 be reGOmmended by the Mayer and Gonfirmed by the City GounGil. D. Term of Appointment. The term of appointment for the members of the Equity and Social Justice Commission shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 3, 7 and 8 shall expire December 31, 2017 Term for Positions 4, 5, 6 and 9 shall expire December 31, 2018 After the expiration of the current terms for the existing Commission positions listed above, each term thereafter shall be for a period of two years. B. TeFms of Appointment. 1. The terms ef Gornrnssnon Position Nos. 1, 2, 3, 7 and 8 shall expire nr 7/311200-9-. 2. The terms of G PGGitiOR Nes. 4, 6, 6 and 9 shall expire 7/3U200-9-. 3. Positions M! be appointed feF twe year teFms thereafter. 4. V.PrUanGies shall be foiled fGF the remainder of the term of the member being replar,ed. W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 3 of 6 47 E. Student Representation. In addition to the appointed positions, the Commission shall seek to recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six meetings in a calendar year. Section 6. TMC Section 2.29.030 is hereby reenacted to read as follows: 2.29.030 Commission Organization Offirers Meeting Pro-Gedures - Quorum Members of the Commission shall meet and organize by electing; from their member&} the members of the Commission a Chairperson and a Vice-Chair to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice- Chair shall be elected by the members. T-he-ch.aj-rp_ef&on-&ha4.l-It shall be the duty of the Chair to preside at all meetings. the abs nGe of the Ghair ch� the-n;eet+ g. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chairpe+s-o-n. D. The GOITIMiSSiGR shall keep the City ef Tukwila and the Tukwila SGheol DistriG apprised of its aGtivities and reGOFRmeRdations threugh periediG reports. Section 7. TMC Section 2.29.040, "Meetings," is hereby established to read as follows: 2.29.040 Meetings A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 4 of 6 48 G. The C . . shall Gheese its own meeting dates and times, and shall adoW operating rules Of PFOGedure. C. Quorum. A majority of the appok4ted-seated members of the shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensurinq that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. D. Staffing. Staffing shall be provided by GOeperative agreement between the Tukw'la SGheel DiStFiGt and the City of Tukwila-. Section 8. TIVIC Section 2.29.050, "Reporting Requirements and Biennial Review," is hereby established to read as follows: 2.29.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 9. TIVIC Section 2.29.060, "Sister Cities and Civic Awareness Committee," is hereby established to read as follows: 2.29.060 Sister Cities and Civic Awareness Committee A. Establishment. The Tukwila Sister Cities and Civic Awareness Committee is hereby established as a sub-committee of the Equity and Social Justice Commission. It shall be made up of members of the Equity and Social Justice Commission chosen by the Commission Chair and shall operate under the procedures set forth for the Equity and Social Justice Commission. W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 5 of 6 49 B. Purpose. The purpose of the Sister Cities and Civic Awareness Committee shall be to advise the Mayor and City Council on how to best promote understanding and goodwill between the Tukwila community and the peoples of other nations through collaboration, communication and programs, and by connecting youth and residents with civic organizations for education and awareness. C. Responsibilities. The Committee shall be responsible for the planning, development and coordination of programs that enhance goodwill and understanding between the residents of the Tukwila community and peoples of other nations and promote civic awareness. Section 10. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 11. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 12. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 6 of 6 50 7',"A I'M Al AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2414; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.32, "PARK COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2414 is hereby repealed in its entirety. Section 2. TMC Chapter 2.32 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.32 is hereby reenacted to read as follows: CHAPTER 2.32 PARK COMMISSION Sections: 2.32.010 Establishment of Commission — Purpose Park Gem Created 2.32.020 Membership 2.32.030 Commission Organization Term of 0 2.32.040 Meetings FunGtien and QbjeGtive-s 2.32.050 Reporting Requirements and Biennial Review QfFiGeFs - Meetings QUGFUM W:Word Processing\Ordinances\Park Commission-TMC 2.32 1-9-17 CT:bjs Page 1 of 5 51 Section 3. TIVIC Section 2.32.010 is hereby reenacted to read as follows: 2.32.010 Establishment of Commission - Purpose Park Commission Created TheFe is GFeated in and fGF the Gity a park board to be known as the "Gity of Tukwila Park Gemmission." The City of Tukwila Park Commission (the "Commission") &14 is hereby established to serve in an advisory capacity to the Mayor and City Council for the City of Tukwila. The objectives of the Commission shall be: 1. To submit recommendations to the City Council on the acquisition, development, expansion and operation of parks and recreation facilities and programs in the City. 2. To explore ways and methods of obtaining private, local, state and federal funds for special projects with the parks, trails and open space system. 3. To advocate for healthy and active lifestyles and promote the quality of life that is provided through the programs and actions of the City's Parks and Recreation Department. 4. To recommend policy and standards for the construction, development, maintenance and operations of parks, playfields and recreation grounds belonging to or leased by the City. This includes community buildings as designated by the Tukwila City Council and improvements of such buildings. 5. To make recommendations on ornamentation of all parks and designated community buildings, and to control seasonal and other temporary decoration or ornamentation of street lights and standards. 6. To recommend to the City Council for adoption by ordinance rules and regulations for the use and management of any municipally-owned or controlled park or recreation facility. Publication of rules or changes in rules shall be in such manner as the City Council shall direct. Rules and regulations so adopted shall be enforced by the Police Department of the City. 7. To recommend names for parks in the City to the City Council for consideration, as per City of Tukwila resolution. Section 4. TIVIC Section 2.32.020 is hereby reenacted to read as follows: 2.32.020 Membership A. Qualifications. Members must be residents of the City of Tukwila or own/work at a business within the city limits of the City of Tukwila. B. Number of Members. The Commission shall be comprised of not less than five and not more than seven members. At least one of the commissioners shall be a senior citizen. A. The Park Gernmiss*en shall Gensist of five individuals, residents of the City, who shall be appointed I ,- ...-jor with Genfirmation by the City GeunGil. Of the five . ioRers, one shall be a senior Gitize-n-. W:Word Processing\OrdinancesTark Commission-TMC 2.32 1-9-17 CT:bjs Page 2 of 5 52 C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.32.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of offizeApp2Lntment. The term Of OffiGe-appointment for the members of the Tukwila Park Commission shall be three years provided, however, that in order that for the fewest terms to expire in any one year all Gf-the-current terms of existing appointed Commission members shall expire on MaTG-h-December 31 of the year set forth below for each respective position number-as-fo4ows: Term for Positions 1 and 6 shall expire December 31, 2019 Term for Positions 2, 4 and 7 shall expire December 31, 2018 Term for Positions 3 and 5 shall expire December 31, 2017 Position Number 1 shall expire MaFGh 31, 201-6 Position Number 2 shall expire MaFGh 31, 204-5 Position Number 3 shall expire MaFGh 31, 201-4 Position Number 4 shall expire MaFGh 31, 204-5 Position Number 5 shall expire MaFGh 31, 20�4 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of three years. E. Student Representation. In addition to the appointed positions, the Commission wfl4-shall seek to 'recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may no exceed four years or when the student graduates from high school, whichever comes first. A stud --.—Gted during their junior yeaf--,a4:!i1';:'1 to partIGIF)ate #*Gug#4heir-��. F. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W:Word Processing\Ordinances\Park Commission-TIVIC 2.32 1-9-17 CT:bjs Page 3 of 5 53 Section 5. TMC Section 2.32.030 is hereby reenacted to read as follows: 2.32.030 Commission Organization Term of Offioe Members of the Commission shall meet and organize by electing from the# membefs_hip-Lhe members of the Commission a Chair and a Vice-chair, and such other officers as may be determined by the Commission, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. T, -hairpersan shall It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. in the absenc;e of the 'k-11 -k-;r .airpersen, the ViGe Gh ..r,-. _'' _ the-meeting. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall +k- act as Chairpef&op. The Parks and ReGreation Director (or designee) sh,all Section 6. TMC Section 2.32.040 is hereby reenacted to read as follows: 2.32.040 Meetings Function and Objectives A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). it D. The G_ .- . shall set its own meeting dates and shall give nGtiGe of suGh meeting n GOMplianGe with the Open PubliG Meetings AGt of the State of Washington, as now exists and as- it may be amended from time to time B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members 94he-Gommissio-wshall constitute a quorum for the transaction of business. D. Staff Assistance. The Parks wnd ReGreation Depa-rment-Citv shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA): 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. W:Word Processing\OrdinancesTark Commission-TMC 2.32 1-9-17 CT:bjs Page 4 of 5 54 E. in oFdeF to ensure that a proper FeGgFd is kept, staff shall GOrnpose wFitten minutes of all meetings ef the Commission. All deGuments and iterns that go before the Commission shall be part of the legislative FeGGFd. Section 7. TMC Section 2.32.050 is hereby reenacted to read as follows: 2.32.050 Reporting Requirements and Biennial Review OffiGers Meetings Quorum A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 72017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing0rdinancesTark Commission-TMC 2.32 1-9-17 CT:bjs Page 5 of 5 55 56 Y'l M NI'T" �� ,0 7r AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1802; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.36, "PLANNING COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1802 is hereby repealed in its entirety. Section 2. TMC Chapter 2.36 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.36 is hereby reenacted to read as follows: CHAPTER 2.36 PLANNING COMMISSION Sections: 2.36.010 Establishment of Commission — Purpose Created 2.36.020 Membership 2.36.030 Commission Organization --mutes 2.36.040 Meetings Tefrns-4-OffiGe 2.36.050 Reporting Requirements and Biennial Review VaGaRGies Rerneval Se!eGtiOR 2.36.060 OrganizatiGn 2.36.070 Minutes W:Word Processing\Ordinances\Planning Commission-TMC 2.36 1-13-17 CT:bjs Page 1 of 5 57 Section 3. TIVIC Section 2.36.010 is hereby reenacted to read as follows: 2.36.010 Establishment of Commission — Purpose C-rea-te� Pursuant to the authority conferred by RCW 35A.63, the Tukwila Planning Commission ("Commission") is hereby established to serve in an advisory capacity to the Mayor and City Council on matters relating to land use, comprehensive planning and zoning. They shall have such other powers and duties as enumerated by ordinance and codified in the Tukwila Municipal Code. ef Ch. 119, Laws of 1967, Ex. Sess., as amended by Ch. 81, Laws of 1 Ex. Sess., there is Greated a Gity Planning Commission, Gensisting of seven members w shall be appointed by the Mayor and Gonfirmed by the City Goun6l. Section 4. TIVIC Section 2.36.020 is hereby reenacted to read as follows: 2.36.020 Membership A. Qualifications. Members must meet the following requirements: 1. Be a resident of the City of Tukwila; or be a business owner, operator or management level employee, or qualified representative of a business operating in the City; 2. Be of voting age; and 3. Has lived or worked (if a non-resident) in the City for at least one year. A minimurn of six Planning Go . . iernbers shall reside within the GGFPGrat limits of the City of Tukwila on the day of that member's appointment tc) said position. MembeFs shall be seleGted frern a Gross seGtion of the GOMmunity representing d4erent trades, GGGUpations, aGtivities and geographiGal areas to provide a balanGed GOMMunity spirit. One member c)f the Planning GGrnrnission may be a business owner, management level employee, or qualified representative, who is net a Fesident �f thp r-Oty- All members shall be of voting age and shall have lived or worked, i,'-non ,--,-ent member, in the Gity fGF at least one yeaF. B. Number of Members. The Commission shall be comprised of seven members and shall include: 1. Six community members representing across section of the community from different trades, occupations, activities and geographical areas. 2. One member representing a business operating in the City. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.36.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission and Community Development staff will make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. W:Word Processing\OrdinancesTlanning Commission-TMC 2.36 1-13-17 CT:bjs Page 2 of 5 58 D. Term of Appointment. h ,resent appe of P!--- shall r---; - for the balarlee of their c;urreRt terms. Terms of office will be for a period of four years andshall -pire at —, ;,I-n;ght on the date of the +he-respeG#v�ms. When n" %vl"nn�W 0G^wuIrs, aPpeintrnerit for th ' 1,-sition shall be for four years, or the remainder of th erms, whiGhever-�'.,.E)Fter. I A I ny P-4ember may their term of off iGe_ exte n-ded-for-a-W-i-o of +;me not tO "Geed six 1-1101-1ths to Gomplete a special project, 1. The term of appointment for the members of the Planning Commission shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, and 5 shall expire December 31, 2018 Term for Positions 3, 4, 6 and 7 shall expire December 31, 2019 2. After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of four years. 3. Members who become non-residents during their term of office shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. If the member who represents the business community is no longer employed within the City, or his or her business relocates out of the City, that member shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. E. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. VaGanGies GGGUrFing otherwise than through the expiration of terms shall be filled fo the unexpired terms. Members may be removed, after publiG hearing, by the Mayor, wi the approval of the City GOURGH, for ineffiGieRGy, RegleG_t of duty or rnalfeasanGe in offic NOtiGe of the Gharge and pendenGy of the hearing with FespeGt to the Ferneval of a member of the Planning Go . . hall be given by mail addressed to the residenGe of the aGGUsed member at least five days before the date of SUGh hearing. The rnernbers shall be seleGted without respeGt to PO!wt!Gal affiliations and they shall sep.fe without GOMpensatien; provided, however, they may be reirnbursed fe. ..eGessar"! inGUrred on performing their OffiGial duties. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W:Word Processing\OrdinancesTlanning Commission-TMC 2.36 1-13-17 CT:bjs Page 3 of 5 59 Section 5. TIVIC Section 2.36.030 is hereby reenacted to read as follows: 2.36.030 Commission Organization Powers Duties Members of the Commission shall meet and organize by selecting from the members of the Commission a Chair and a Vice-chair to serve for one year as outlined in the bylaws. it shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.36.040 is hereby reenacted to read as follows: 2.36.040 Meetinqs Terms of Office A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A maioritV of the seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas and agenda packets, maintaining minutes, forwarding recommendations and/or implementing actions. E. Minutes. Minutes of Planning Commission meetings shall be distributed to the City Council not more than ten days after formal approval of such minutes by the Commission. Further, when items are to be discussed by the Council and the Commission minutes are pertinent, those minutes should be supplied to the Council in time to be read before Council consideration. W:Word ProcessinmordinancesTlanning Commission-TMC 2.36 1-13-17 CT:bjs Page 4 of 5 60 2.36.060 Organization The Planning Commission shall adopt FU18S Of PFOGeduFe that are Gensistent with state laws-. Section 7. TMC Section 2.36.050 is hereby reenacted to read as follows: 2.36.050 Reporting Requirements and Biennial Review Varanr."es -- Rernova-1-- Selection A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the Previous year. B. Biennial Review. The City Council shall review the Planning Commission and the requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word ProGessing\Ordinances\Planning Commission-TMC 2.36 1-13-17 CT:bjs Page 5 of 5 61 62 dA1.11:T AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,WASHINGTON, REPEALING ORDINANCE NOS. 2229 AND 2082; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.39, "COMMUNITY- ORIENTED POLICING CITIZENS ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila created the Community-Oriented Policing Citizens Advisory Board (COPCAB) in 1994, which has proven to be a valuable resource in the development of recommendations aimed at community-wide public safety; and WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2229 and 2082 are hereby repealed in their entirety. Section 2. TMC Chapter 2.39 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.39 is hereby reenacted to read as follows: W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 1 of 7 63 CHAPTER 2.39 COMMUNITY-ORIENTED POLICING CITIZENS ADVISORY BOARD (COPCAB) Sections: 2.39.010 Establishment of Board - Purpose Board Established 2.39.020 Membership Composition of Board 2.39.030 Board Organization Appointment TeFms 2.39.040 Meetings Gornpensatk)n 2.39.050 Reporting Requirements and Biennial Review Duties of the Board 2.39.060 Meetings and PFOGedure Section 3. TMC Section 2.39.010 is hereby reenacted to read as follows: 2.39.010 Establishment of Board - PurposeReard Established There is hereby established for the City of Tukwila a Gitizen's advisery beard te b known as the "Community Oriented POliGing Citizens AdvisGry BeaFd.' A. The City of Tukwila Community-Oriented Policing Citizens Advisory Board (COPCAB) is hereby established to serve in an advisory capacity to the Police Chief, the Mayor and the City Council. B. The duties of the Board shall include, but not be limited to, advising and making 1-t,;^ recommendations * 11 1 lief of PG4Ge_on issues concerning public safety and police services within the City, such as: 1. To enhance police-community relations. 2. To review and provide a community perspective and recommendations concerning procedures, programs, and the effectiveness of the police service. 3. To promote public awareness of the City's police services and programs including, but not limited to, business and residential crime prevention programs, safety training, domestic violence intervention, and D.A.R.E. 4. To hold public meetings from time to time to solicit public input regarding police services and programs. 5. To serve as a liaison between the Police Department and the community. 6. To encourage individuals and community groups to assist the Police Department in the implementation of police programs and services. 7. To review and make recommendations concerning such other and further matters as may be referred to the Board from time to time by the Mayor, the City Council, or the Police Chief. W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 2 of 7 64 C. Notwithstanding the duties of the Board as described within TIVIC Section 2.3 .05OA9.39.01 0A, the Board shall have no power or authority to investigate, review, or otherwise participate in matters involving specific police personnel or specific police-related incidents. The Board in no way shall receive or stand in review of complaints initiated against personnel of the Police Department, nor play any role in civil or criminal litigation. Section 4. TIVIC Section 2.39.020 is hereby reenacted to read as follows: 2.39.020 Membership of li3oard A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the city limits of the City of Tukwila; 3. Be an employee or a board member of a faith-based or non-profit organization operating within the City: or 4. Be an employee of one of the school districts operating within the City. B. Number of Members. The Board shall Consist be comprised of nine-eight members who shall meet the following qualifications: 1. Not less than five of the members shall be City residents, representing residential property owners and renters; 2. At least two members shall be owners or managers of businesses located within the City- if.0 hAM pfoviding-that,—i-f-the--business Go.——I u-1-H a - to fill one of ent may fill ene of*,he 644e -s; and 3. One member shall represent one of the school districts within the City. 4. One pGSitiGn shall be a Tukwila SGhool DiStFiGt student who iS GUFreRtly attending high SGheG_l within the City. C. Appointment Process. Community members that meet the requirements listed in TIVIC Section 2.39.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Board will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. A. All Board members shall be appeiRted by the Mayor, and shall be subjeGt tG Genfirmatien by the Gity Gouncik B. initial appointments to the Beard shall be made for the fol lowi ng4efms 1. One member of the Beard shall be appeinted to a ene yeaF te 2. Two members of the Board shall be appointed to twe year te 3. Two members of the Beard shall be appointed to three year:terms; W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 3 of 7 65 4. Four members of the Board shall be appeinted to ur year terms. G. All subsequent appointments, eXGept for varandes shall be four year terms, mpin in offiGe until thei _hpll r" IF SUGGeSSOFs are appointed and provided that members q Genfirmed, D. Term of Appointment. The term of appointment for the members of COPCAB shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 4 and 7 shall expire December 31, 2017 Term for Positions 2, 5 and 8 shall expire December 31, 2018 Term for Positions 3 and 6 shall expire December 31, 2019 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of four years. E. Student Representation. In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. D. VaGanGies OGGUFRRg ether than threugh the expiration ef terms shall be foiled fe the remainder of the tleFFn Of the member be;ng replaGed. VaGanGies shall be filled in the same manner as initial appointments are filled. E. Members may be removed at will, at any time prior to the end of th6r termT-by the Mayor. in addifien, members whe 41 te attend three GGnseGutive meetings, regular o-r-speoial, may be GORSidered te have va--*.--' 1.11411 .06,itiGF)s a d may be replaGed, as- provided for herei . Any member whO Geases to have the qualifiGatiens provided in T 2.39.020, COMPOSitiOR of Board, shall be deemed to have forfe4ed his or her E)ff*Ge. W:Word Processing\Ordinances\COPCAB-TMC 239 1-11-17 CT:bjs Page 4 of 7 66 Section 5. TIVIC Section 2.39.030 is hereby reenacted to read as follows: 2.39.030 Board Organization , A----i Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as chairperson. Section 6. TIVIC Section 2.39.040 is hereby reenacted to read as follows: 2.39.040 Meetings Compensation No member of the Board shall Fe ansat;on for seFV'Ges p rfermed. A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings will be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). Q. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws: 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations: 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. A. The Board shall have at least one regular meeting per quarter on SuGh day 0 MORth and at SUGh time as may be deteFmined by the Beard. SpeGmal meetings may held as eften as the BeaFd deems neGessary. All meetings of the Board shall be open to the publiG, eXGept as GtheWse PFOvided in the State Open PubliG Meetings AGt. All ,-,,-,.-,.,ents of the Open PubliG Meetings Act shall be followed-by-the-B-oard, W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 5 of 7 67 B. For purposes Gf GORdUGtiRq the Beard's business, exerGising its powers and fe aWother-p irposes, a quorum of the Board shall consist of five or more members. Any aGtion taken by a rn.- j ill ' 11 )se present, when these present Genstitute a quorurn at any regular or speGi-al meeting of the Board, shall be deemed and taken as the aGt*oR and minims m deGmsoen of the Board, G. The Board shall eleGt SUGh OffiGers as it deems neGessary in order t() GendUGt bUSiRess. The Board shall adept SUGh rules Gf PFOGedure as it deeMS ReGessary, D. The Board shall tape reGGrd er keep minutes of all meetings held and all bu-.*..--.. transaGted. All FeGGFds of the Board shall be open for publiG inspeGtion, eX-Gept these that may be exempt frern publiG diSGIOSUre Under State law. Minutes shall be distributed, at7a to the OffiGe of the Mayor and the Chief of PGIiGe. Section 7. TIVIC Section 2.39.050 is hereby reenacted to read as follows: 2.39.050 Reporting Requirements and Biennial Review Duties of the Board B. The Board shall make an annual report to the Mayor and City GounGil regarding aGt*Vit*1-- A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 6 of 7 68 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 7 of 7 69 70 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1622; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.34, "HUMAN SERVICES ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1622 is hereby repealed in its entirety. Section 2. TMC Chapter 2.34 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.34 is hereby reenacted to read as follows: CHAPTER 2.34 HUMAN SERVICES ADVISORY BOARD Sections: 2.34.010 Establishment of Board — Purpose 2.34.020 Representative Membership 2.34.030 Board Organization Terms of Appointment Staffing 2.34.040 Meetings D-uties 2.34.050 Reporting Requirements and Biennial Review ReGOmmendations- -Reperts 2.34.060 Powers Off"Gers Meetings QUGFUM 2.34 070 GenfliGtS of Interes W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 1 of 6 71 Section 3. TIVIC Section 2.34.010 is hereby reenacted to read as follows: 2.34.010 Establishment of Human Servires Advisory Board — Purpose The Tukwila Human Services Advisory Board shall-is hereby established t0 in an advisory capacity to the Mayor and the City Council and a&-&uG.h-shall submit to the Mayor and City Council any recommendations regarding human services Spe,(.ifiGa* the --r A- --h^-u Id advise the Mayor and the City Coun-61 --n the status of human-sepAses needs and programs in the City. The Board 411-shall: 1. Assist in monitoring and assessing the need for human services in Tukwila. 2. Provide recommendations for the prioritizing of human services needs within the City. 3. Recommend human services policies. 4. Recommend human services projects for City funding. 5. Receive and review proposals for human services programs. 6. Render other assistance or advice on the human services issue as needed. The MayoF and City Council may refer to the Human SeWiGes Advisory Board, for reGennimendation and report, any erdinanGe, resolution, agreement or othei: matter Felating to human serviGes, and the Board shall pFomptly Fepert te the Mayer and City GeunGil thereon, making reremmendatie - and givi -.—ng 13"Gh advinp ;;q it pfGpe-r--. Section 4. TIVIC Section 2.34.020 is hereby reenacted to read as follows: 2.34.020 Representative Membership A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the City of Tukwila; 3. Be an employee or a board member of a faith-based or non-profit organization operating within the City; 4. Be an employee of one of the school districts operating within the City; or 5. Be an employee within the medical health community operating within the giy: B. Number of Members.' The Board shall be comprised of seven members that meet the requirements of TIVIC Section 2.34.020.A and should include, to the extent possible--membefsh4p shall 1. One representative from Tukwila's business community. 2. One representative from '.!a'&—fetkjk)US—C--GMMU-R-ity—a Tukwila faith- based or non-profit organization. W:Word Processing\Ordinances\Human Services Advisory Board-TIVIC 2.34 1-10-17 CT:bjs Page 2 of 6 72 3. Three at laFge GGRGeFRed Fesident Gutozen-s community members. 4. One representative from the local school districts. 5. One representative from Tukwila's medical health community. B. The pr",,..-,Y lentative frern City adrnirlistFatien shall be the Human ServlGes Gae4nater who shall serve as an ad hOG and nonvoting member of the Board. The Mayor may assign other additional Fepresentatives as deemed neGessaFy. G. Members FepFeseRting inStitUtiORS shall represent the brGadest possible GenstituenGy through a variety of aGtivities, to inGlude GOOrdination with other simila erganizatiens OF GOunterpaFts. D. in the event that the representative is no longer affiliated with their Organization, the representative will be asked to vaGate their position as SOOR a-s a SUGGessoF Gan be appointed, The Tukwila Human SeFViGes Advisory Beard s hereby Greated and established, whiGh shall Gensist of seven members who shall be appointed by the MayeF, subjeGt to Gonfirmation by a majority vote of the City GeunGil. Appointments shall be made frern ind4viduals demonstrating fitness feF the position and shall be selected Wtheut respeGt to political affiliatien, raGe, GFeed er sex. MembeFs may be removed by the Mayor, subjed to Gonfirmafion by a majority vote of the City CounGil, for any reason. Members shall Pot reGeive -a salary or etheF GOMpensation 1_ seNIGes ass an advisory Board member, bu neGessary expenses ef the Beard aGtually inGUrred shall be paid fro I I I . te City funds. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.34.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Board will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. A. The initial terms ef appointment f9F mernbeFsNp of the Board Shall be as follows: 1. Pes4tiens 1, 2, and 4, three years (Position 1, Health GOMmunity FepreseRtative, Pesofion 2, SGheel DiStFiGt GGMnIunity representative; and Pesitk)n 4, at large C-itizeR); 2. Positions 3 and 5, twe years (P9Sit'GRS 3 and 5, at large Gitizen); 3. Posmtien 6 and 7, one year(Position 6, Bu i :nURity representative; Position 7, ReligiOU6 GOMMunity Fepresentafiv-&) D. Term of Appointment. The term of appointment for the members of the Human Services Advisor ,y Board shall be three years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on December 31 of the Year set forth below for each respective position number: W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 3 of 6 73 Term for Positions 5 and 6 shall expire December 31, 2017 Term for Positions 3 and 7 shall expire December 31, 2018 Term for Positions 1, 2 and 4 shall expire December 31, 2019 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of three years. E. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. B. Upon expiration of the initial terms set forth above, eaGh subsequent term shall be foF a three year period or until a SUGGessoFis appointed and Genfirmed as set ferth in TIVIC 2.34.010. With any appointment to a pesition vaGated, the expiration ef the term of the appointment shall be to fill GRIY the expired position of said term. VaGanGies shall be filled for unexpired teFrns as so in the manner 1R whiGh members of the Board aFe regulady Ghesen. Staffing shall be provided by the Human ServiGes GeardinatOF GF as diFeGted by the Mayor. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TIVIC Section 2.34.030 is hereby reenacted to read as follows: 2.34.030 Board Organization Terms of Appointment Staff" Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.34.040 is hereby reenacted to read as follows: 2.34.040 Meetinqs Duties A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 4 of 6 74 B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. 2.34.060 Powers - Officers - Meetings Quorum A. The BGard shall have the power to Greate and adopt SUGh bylaws as aFe neGessary for the Gc)ndUGt of business. B. A majority of the Beard shall constitute a quorum for the transaGtion of business. C. Members of the Board shall meet and organize by eleGting from the members 0 the Beard, a Gha*Fperson or ViGe Ghairpersen and SUGh otheF OffiGers as may be r determine-' by 'he -hair .7 1 _h D. The Ghair shall preside at all meetiRgs. The ViGe GhaIrpeFSoR shall perform this duty in the absenGe E)of the Gha;FpersE)n. E. The Beard may oFganize into GOMMittees in order to aGhieve the purpose of this Ghapter. The Ghair of any subGE)MM;ttee shall be a membeF of the Beard. Additional peFsons whe are not Beard members may be FeGFUmted by the Beard on an ad hGG basis, to seNe _ a mnmittee and provide information or expertise. F. The Beard members shall meet at least quarterly. G. The Beard shall keep a reGOFd of their meetings. Section 7. TIVIC Section 2.34.050 is hereby reenacted to read as follows: 2.34.050 Reporting Requirements and Biennial Review Recommendations - Reports W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 5 of 6 75 A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations durinq the biennial budget process. 2.34.070 ConfloGts of interes if any member of the Hurnan SeNiGes Advisory BoaFd GenGludes that SUGh membe has a GORfl*Gt ef interest with respeGt to a matter pending before the Board, that rnernb shall disqualify himself or herself from partiGipating in the deliberations and deGisien making PFOGess with respect to that matte4:7 Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2017. ATTEST/AUTH E NTI CATE D: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 6 of 6 76 0 FRIN V91F AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 1765, 1520 AND 1405; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.33, "LIBRARY ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 1765, 1520 and 1405 are hereby repealed in their entirety. Section 2. TMC Chapter 2.33 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.33 is hereby reenacted to read as follows: CHAPTER 2.33 LIBRARY ADVISORY BOARD Sections: 2.33.010 Establishment of Board — Purpose Established 2.33.020 Representative Membership 2.33.030 Board Organization Terms of AppOiRtment Staffing 2.33.040 Meetings Duties 2.33.050 Reporting Requirements and Biennial Review ReGOrnmendatiens Rrts 2.22.060 epePowers QffiGeFS Meetings Quorum W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT:bjs Page 1 of 6 77 Section 3. TIVIC Section 2.33.010 is hereby reenacted to read as follows: 2.33.010 Establishment of Board — Purpose Established The Library Advisory Board ("Board") shall—is serve in an advisory capacity to the Mayor and the City Council and as-s-ue-h--shall submit to the Mayor and City Council any recommendations regarding library services. l c)re speGili—ally, the- --,,4 -1--" IeThe Board shall: 1. Conduct an annual review of the library agreement between the City and the King County Library4Xs#4c-t System. 2. Recommend programs for library services to be incorporated into such agreement. 3. Develop recommended programs to promote library services for City citizens, and make the public aware of those facilities that are available for public use. 4. Assist in planning, scheduling and participating in special programs or projects, such as setting up displays, making posters, providing information to the media, etc. 5. Meet with a variety of public groups to promote library services for City citizens, including the King County Library DistFi;t-_System and library staff. 6. Promote gift giving/donationsto the library, including setting standards for such gifts. ILY tatus of lib ary sePAGes andneedsin - —.1y. 7. Render any other advice and assistance on library services. The MayoF or City GounGil may refer to the Library Advisery Board, for it reGOMmendation and repert, any eFdinaRGe, Feselutien, agreement OF Other Matter Felat;Rg to library sePAGes, and the Board shall promptly report to the Mayor or City GounGil theFeen, making reGOmmendations and gMng suGh adViGe as it may deem pFopeF. Section 4. TIVIC Section 2.33.020 is hereby reenacted to read as follows: 2.33.020 Representative Membership Board membeFs shall be appointed from representatives of the City 6tizenry at large, five members, POSitiGRS ene through five. A. Qualifications. Members must be a resident of the City of Tukwila. B. Number of Members. The Board shall be comprised of not less than five members and not more than seven members. W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT bj s Page 2 of 6 78 The LibraFy AdviseFy Board is rFeated and established, whiGh shall Gensist of five members who shall be appeinted by the MayGr, subjeGt W Gonfirmation by a majority vote of the City CounGil. Appointments shall be made from indMduals of fitness fGF the pesit"OR and shall be seleded without re-sper-t to pniotiGal affiNatoons, F—aGe er sex. Members be Ferneved by the Mayor, subje-Gt to Gonfirmafien by a majority vote of the City GE)URGil-I for any Feasen. Members shall not FeGeive a salary er E)theF GOMpeRsafien foF sewiGes as a BeaFd member, but neGessaFy expenses of the Board aGtually inGUrred shall be paid from appropriate Qty funds. C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.33.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Board will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Library Advisory Board shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 4 and 6 shall expire December 31, 2018 Term for Positions 3, 5 and 7 shall expire December 31, 2017 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of two Vears. E. Student Representation. In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. All five positions of the LibFaFy AdV*SGry Board will sewe two year terms 0 appointment. With any appointment to a position vaGated, the expiratien of the term . f the appointment shall be to fill only the expired position Of SUGh term. VaGanGies shall be- filled for unexpired terms as soon as possible in the AfhiGh members of the Board are regulady Ghesen. Staffing shall be previdect a-s Y the Mayor and in GOOperabon with the libraFy d*6tF4Gt persennet G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT:bjs Page 3 of 6 79 H. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TIVIC Section 2.33.030 is hereby reenacted to read as follows: 2.33.030 Board Organization Terms of Appointment Staffing- Members of the Board shall meet and orqanize by electinq from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the followinq year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.33.040 is hereby reenacted to read as follows: 2.33.040 Meetinqs Duties A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The Primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensurinq that meeting notifications and recordkeeping are consistent with applicable state laws: 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT:bjs Page 4 of 6 80 vi n a n A. The Board sh011. be Ml" w F create and adept SUGh bylay. neGessa5f for the GendUGt of business. he G. V rs of the Board shall + �nrl ^r�,-ini b, e1eGting, frorn the members o --r,4 the Roa d, a and ViGe - airper6on and such other off GeFs as may—be determined by the Ghair-. 11. A u+ etings. The vi---- hall perform this d ty in the absenGe Gf the Ghairpers 9rder4G-acNeve-th_e-Wp_o&e-_of this Ghapter. The ^_h_aiF of any st GOMFnittee shall -be a member of the BeaFd. A4dj*ma4 peFseas--Miaare nGt Board m !aY__be4eGRAe44o_se� on a sub^_Gmn*tee-. F. B_ .- P., bers shall meet -, 'luarterly. G. The 3^"rA oknll � - J_G_1A —wf. +'.k. ;. meetings Section 7. TIVIC Section 2.33.050 is hereby reenacted to read as follows: 2.33.050 Reporting Requirements and Biennial Review ReGornrnendations Reports A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT bj s Page 5 of 6 81 Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of ) 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT:bjs Page 6 of 6 82 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,WASHINGTON, REPEALING ORDINANCE NO. 1690, THEREBY ELIMINATING THE ECONOMIC DEVELOPMENT ADVISORY BOARD; ESTABLISHING ORGANIZATIONAL STRUCTURE AND PROCEDURES FOR THE LODGING TAX ADVISORY COMMITTEE, TO BE CODIFIED AT CHAPTER 2.35 OF THE TUKWILA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS,the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1690 is hereby repealed in its entirety, thereby eliminating the Tukwila Municipal Code Chapter entitled, "Economic Development Advisory Board." W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 1 of 5 83 Section 2. TMC Chapter 2.35 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.35 is hereby reenacted as the Lodging Tax Advisory Committee to read as follows: CHAPTER 2.35 LODGING TAX ADVISORY COMMITTEE Sections: 2.35.010 Establishment of Committee — Purpose 2.35.020 Membership 2.35.030 Committee Organization 2.35.040 Meetings 2.35.050 Reporting Requirements and Annual Review Section 3. TMC Section 2.35.010 is hereby reenacted to read as follows: 2.35.010 Establishment of Committee — Purpose Pursuant to RCW 67.28 the Tukwila Lodging Tax Advisory Committee is established to serve in an advisory capacity to the Mayor and the City Council, and shall submit to the Mayor and City Council any recommendations regarding: 1. any change or increase to the lodging tax; 2. the repeal or exemption from the tax; 3. the use of the revenue received from that tax; or 4. any change in the use of revenue received from that tax. Section 4. TMC Section 2.35.020 is hereby reenacted to read as follows: 2.35.020 Membership A. Qualifications. Members must have a connection to a business or activity in the City of Tukwila that either collects the lodging tax or is authorized to be funded by revenue received from the tax. B. Number of Members. The Committee shall be comprised of nine members that meet the requirements of TMC Section 2.35.020.A, and shall include: 1. One elected official of the City who shall serve as the Committee Chair; 2. Four representatives of businesses required to collect the lodging tax pursuant to RCW 67.28; and 3. Four representatives involved in activities authorized to be funded by revenue received from the tax pursuant to RCW 67.28. W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 2 of 5 84 C. Appointment Process. Interested parties that meet the requirements stated in TMC Section 2.35.020, subparagraphs A and B, shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Committee's staff liaison. The Chair of the Lodging Tax Advisory Committee recommends appointments to the Committee and all appointments are confirmed by the City Council. D. Term of Appointment. The City Council shall review and appoint members on an annual basis. E. Resignations. If a Committee member is unable to complete their term of service, a letter of resignation shall be sent to the Chair of the Committee indicating the effective date of the resignation. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Committee member may be removed from the position if absent without being excused for three regular meetings in a calendar year or if they no longer meet the membership qualifications as stated in TMC Section 2.35.020, subparagraphs A and B. Section 5. TMC Section 2.35.030 is hereby reenacted to read as follows: 2.35.030 Committee Organization The City Council President or designated Councilmember shall serve as the elected official on the Lodging Tax Advisory Committee and shall be the Committee Chair. It shall be the duty of the Chair to preside at all meetings. In the event the Chair is unavailable, the City Council shall designate an elected official to serve as a Chair Pro Tem. Section 6. TMC Section 2.35.040 is hereby reenacted to read as follows: 2.35.040 Meetings A. Conduct. The Committee shall hold at least one regular meeting per quarter. Committee meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Committee shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Committee shall constitute a quorum for the transaction of business. W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 3 of 5 85 D. Staff Assistance. The City shall provide assigned staff to support the Committee. The primary role of staff is to represent the City and facilitate communication between the Committee, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. Section 7. TIVIC Section 2.35.050 is hereby reenacted to read as follows: 2.35.050 Reporting Requirements and Annual Review A. Reporting Requirements. The Committee shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual report by December 31 each year summarizing the activities for the year. B. Annual Review. Pursuant to RCW 67.28 the City Council shall review the Lodging Tax Advisory Committee on an annual basis. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 4 of 5 86 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 72017. ATTEST/AUTH E NTI CATE D: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 5 of 5 87 88 [1d LIRA � IT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NOS. 1533 AND 1381 RELATING TO THE LODGING TAX ADVISORY COMMITTEE, WHOSE STRUCTURE AND PROCEDURES ARE TO BE REENACTED VIA CITY ORDINANCE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Resolution Nos. 1533 and 1381 are hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W:\Word Processing\Resolutions\Lodging Tax Advisory Cmte repeal 1-11-17 :bjs Page 1 of 1 89 90 CO UNcm AGENDA SYNOPSIS - ------------------------- Initials--------------------------------- ITEMNO. MeetinX Date Pre aced by Mqyorf review Council review 01/23/17 RB C)- 4. C. • � i ITEM INFORMATION S'1'AI�FSPONSOR: RACHEL BIANCHI 01/23/17 AC,T�NDA IrEMTrr1,T Public Safety Plan Siting Advisory Committee Framework CA"T`t?GORY ❑ Discussion ❑Motion ❑ Resolution ❑ Ordinance ❑ BidAward ❑ Public Hearing ❑ Other Mtg Date 01/23/17 Mtg Date All Date Altg Date Mtg Date NLtg Date Mtg Date SPONSOR []Council []Mayor ❑FIR ❑DCD []Finance ❑,''ire ❑TS ❑P&R ❑Police ❑PWI ❑Court SPONSOR'S Council is asked to provide consensus on the framework for the Siting Advisory Committee SUMMARY that will provide community input and feedback on siting and public outreach efforts around the Public Safety Plan. R1?V1LW13D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ® Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 1/17/17 COMMITTEE CHAIR MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Communications Division Com,\11'1-TAI 13 Committee refinements; Forward with changes to C.O.W. for consensus COST IMPACT / FUND SOURCE EXPENDITURI�RLCZUIIZI::D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/23/17 MTG. DATE ATTACHMENTS 01/23/17 Informational Memorandum dated 01/11/17 (Amended after PS Committee) Minutes from the PS Committee meetiong of 1/17/17 91 92 City of Tukwila 0 Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: January 11, 2017 SUBJECT: Public Safety Plan Siting Advisory Committee Framework (Updated after PS Committee, changes in strike-thru underlined format) ISSUE At the Council workshop held on January 9, 2017 the Council agreed that the Public Safety Committee would recommend a framework for the Siting Advisory Committee associated with the City's Public Safety Plan. BACKGROUND The Tukwila City Council and Administration share the common goal of ensuring robust community engagement regarding the siting of the facilities included in the Public Safety Plan. As such, the City will appoint and staff a Siting Advisory Committee that will provide advice to City officials throughout the siting process, particularly with regard to the Justice Center. While fire station locations are data-driven to ensure optimum response times, and while the Public Works facility will be constrained by acreage and zoning requirements, these facilities can also benefit from the Siting Advisory Committee. It is important to note the distinction between the Siting Advisory Committee and the Financial Oversight Committee, which has a different role as formally defined in Ordinance 2509 and Resolution 1892. Proposed Responsibilities: The Siting Advisory Committee will meet regularly to review and provide strategic advice on outreach efforts, as well as to review feedback gathered from the community and verify that major themes are incorporated into siting decisions. Members are encouraged to participate in additional community and Council meetings throughout the siting process. Proposed Committee Make Up: The Committee shall have seven members comprising two members of the City Council, the Public Works Director, and four members of the Community, of which at least one must be from the business community. The Mayor will appoint two community members and the Council will appoint the other two. Members shall serve for terms of two years, although in order to have staggered terms, one community member appointed by the Council and one appointed by the Mayor will initially be appointed for three years and thereafter all terms of appointment will be for two years. Community members may be appointed for additional terms. The two seats held by members of the City Council will be appointed by the Council President during his or her term and may be annual appointments. The Committee will choose its chair and/or co-chairs, who will serve on an annual basis. The Committee shall continue in existence until each facility is constructed and fully occupied. 93 INFORMATIONAL MEMO Page 2 Committee members shall be subject to TIVIC 2.95, Code of Ethics for Employees and Appointed Officials. Language from the City Attorney will be included in the final call for Committee recruitment to ensure the highest ethical behavior and protect the City's interest in this process. The City recognizes the important role this committee will play in the Public Safety Plan and will be sure that Committee members are properly vetted to participate in this effort. Proposed Meeting Schedule: The Committee shall determine its meeting schedule according to the flow of information to evaluate. This could change depending on where the City is in the process of each facility. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, then the Committee shall define the member as inactive and inform the Council of its action. Proposed Staffing: The City will staff this Committee via the Communications Division, which is the lead on outreach and education regarding the Public Safety Plan. Proposed timeline: Assuming there is consensus at the January 23, 2017 Committee of the Whole to move forward with the Siting Advisory Committee as described in this memo, the following timeline is proposed: • Recruitment for the four community members will begin January 30 through the E- Hazelnut, social media and web posting. Information on recruitment will be included in the February Tukwila Reporter to be published on February 15. Closing for recruitment will be Tuesday, February 28. • Staff will present information on the applicants at the March 6, 2017 Council meeting, as well as the Mayor's two appointments, and Council will make a determination as to their two appointments by motion at the March 20 Regular Meeting. • The Council President would appoint the two Councilmembers to the Committee to be approved by motion at the March 20, 2017 Regular meeting. • The Siting Advisory Committee would have its first meeting by March 31, 2017 on a mutually-agreed upon date. RECOMMENDATION The Public Safety Committee is asked to assist staff in refining the Committee and forwarding it on to the Council meeting on January 23, 2017 for full Council discussion and consensus on the framework for the Siting Advisory Committee. 94 Z:\Council Agenda ltennslConnrnunicationsTS Siting Advisory Corn Menno.doc City of Tu kwi la City Council Public Safety Committee ,,4 PUBLIC SAFETY COMMITTEE Meeting Minutes January 17, 2017-5:30 p.m. -Foster Conference Room, 6300 Building Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Bob Giberson, Rachel Bianchi, Rick Mitchell, Trish Kinlow, Jay Wittwer, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA A. Interlocal Agreement:Valley Narcotics Enforcement Team Staff is seeking Council approval of an interlocal agreement with the cities of Auburn, Federal Way, Kent, Renton, Seattle and the Port of Seattle for continued participation in the Valley Narcotics Enforcement Team (VNET). Tukwila has participated in VNET, which is a multijurisdictional partnership with the Drug and Enforcement Administration on mid to high level narcotic investigations,forover25 years.The Department of Justice now requires a signed interlocal agreement which will be renewed every year. All of the other participating agencies have signed at this time. Councilmember Quinn noted that if the Department of Justice should make significant policy changes due to the changing Federal administration, the agreement should be re-examined at the time of the next renewal period. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23,2017 COMMITTEE OF THE WHOLE. B. Contract: Court Security Services Staff is seeking Council approval of a contract with Securitas Security Services USA, Inc. for the continued provision of security services for the Tukwila Municipal Court for a term through December 31, 2017. The total amount will not exceed $100,000 and is reflected in the biennial budget. The Court continues to be very satisfied with the price and customer service provided by Securitas, which has an excellent reputation with local courts. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23, 2017 SPECIAL CONSENT AGENDA. C. Framework for Public Safety Plan Siting Advisory Committee Staff is seeking Council approval of a framework for the Siting Advisory Committee associated with the Public Safety Plan.The Committee reviewed and discussed proposed responsibilities, makeup, meeting schedule, and staffing. Councilmember Quinn stressed the importance of a high ethical standard for appointees considering the lasting impact and subject matter of this committee,and requested input from the CityAttorneyon appropriate criteria. The Committee 95 Public Safety Committee Minutes.........................................................................................................................January 17,2017 also requested clarifying language regarding meeting chairs or co-chairs as well as a recommended timeline for making appointments. UNANIMOUS APPROVAL WITH ADDITIONAL RECOMMENDATIONS. FORWARD TO JANUARY 23, 2017 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Staff asked for Committee direction on a meeting location for the rest of the year considering the Hazelnut Room may be more suitable for the public as well as for larger groups. There is a conflict with the City's Civil Service Commission, which meets the first Mondays of each month. Staff will work to determine if this conflict can be resolved, thereby allowing the Public Safety Committee to permanently relocate to Hazelnut. Adjourned 6.02 p.m. (* Committee Chair Approval Minutes by LH 96 COUNCIL AGENDA S ----------------------------------Initials--------------------------------- ITEMNO. 0 k, Meeting Dale P-Pared by Mayors revien, Council rwiew 01/23/17 MCB/LM 0 "11F 4. D. • ITEM INFORMATION STAFFSPONSOIZ: MOIRA BRADSHAW �OIZI(',]N,\],A(',I,',NI)ADA'1'1?: 1/23/17 A(,],"Nl).\ IivmTrn,i�, Tukwila International Boulevard (TIB) Implementation Plan and Congress for New Urbanism (CNU) Workshop (Charrette) CATFIGOR.Y Z Discussion ❑Motion F-1 Resolution ❑ Ordinance F-I .BidA)vard F-1 Public Pleafiq ❑ Other Aft Daie 01123117 Mtg Date Mtg D,1, A1 g Date M1 ,g Dale MIS Date AllgDate SPONSOR ❑Council ❑ALyor ❑HR ZDCD ❑.Finance ❑.Fire ❑TS ❑P&R ❑Police ❑PW/' ❑Coull SPONSOIt'S This is a periodic update on the TIB workshop and includes details on the Draft Schedule SUMMARY and the Communications Plan for the workshop RIXIF"WED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. F-1 Trans &Infrastructure ❑Arts Comm. F-1 Parks Comm. ❑ Planning Comm. DATE: 8/22/16 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/Ai)MIN. Department of Community Development Commfl"T""' Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExIIHNI)ITURE,Rh,Qunzri) AMOUNT BUDGETED APPROPRIATION REQUIRED $10,000 $ $ Fund Source: PROFESSIONAL SERVICES FROM DCD, PW, POLICE,AND ECONOMIC DEVELOPMENT Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/12/16 Briefing I MTG. DATEj ATTACHMENTS 01/23/17 Draft Schpdulp and OutrPach Calpndar InformationAl Memo from December 12 C.O.W. 97 98 DRAFT Tukwila Schedule DRAFT Date Thursday, February 23 Location Community Rooms - Church by the Side of the Road (CBSR) 8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 Congress for New Urbanism (CNU) Team Meeting: Meet with Tukwila staff to review project CNU and Tukwila Staff Tour: TIB planning area & tour of aspirational sites Friday, February 24 Saturday, February 25 Community Rooms - CBSR - 3455 S. 148th Street Community Rooms - CBSR CNU /Tukwila Admin. Team Meeting: findings, set basic framework CNU /Tukwila Admin. Team and project goals. Meeting: pinup for both code recommendations and plans Production Design CNU staff: develop early strategies; work on two prototype sites 6:00 7:00 CNU Team sets up for public workshop CNU Team Work Session (closed to public) CNU Tea 8:00 CNU Team discusses findings and meeting summaries 0 0 T B- CNU orkshop Outreach Calendar Page 11 Date Tactic Task Responsible �—' January - February Road Show to Boards and Commissions /other orgs with information Solicit assistance in getting the word out; secure their participation DCD and Communications January 13 Tukwila Reporter Article on opportunity; invitation to attend DCD Week of January 16 Develop flyer & poster Informational flyer /poster that can be sent out, posted in various organizations /locations DCD and Communications Weeks of January 16 Outreach to groups asking for help to recruit attendees - Faith organizations, business owners, Tukwila Village email list, others Phones calls and emails DCD and Communications Week of January 23 SWM bill insert Flyer above on one side; SWM bill information on other side Communications to work with Public Works on design; DCD to get copies to Finance Week of January 23 Post card mailing Save the date mailing to residents, businesses and property owners within an agreed upon boundary (500 ft) with info on the workshop Lynn/ Max is developing file for names and addresses IT to generate list of addresses. Week of January 30 Post posters and distribute Flyers Post in various public locations; Saar's, Abu Bakr ( ?), Library, Community Center, Schools, City Hall; Tukwila Pool, REWA, CBSR; St. Thomas, Riverton United Methodist; Fellowship Bible Church; Mien Evangelical Church; Starbucks on Interurban; Juba Restaurant; Bokarra Mall DCD Week of January 23 Social Media post Save the date Communications January 25 Water bill insert Flyer mentioned above for the water bill Communications to design; DCD to get copies to Finance January 30 E- Hazelnut Same article as in the Tukwila Reporter DCD Week of January 30 School District Send flyer home with all elementary school students. Mia to attend Cascade View Elementary Community Communications to work with TSD; DCD to provide copies TlB- CNU Workshop Outreach Calendar Page 2 Date Tactic Task Responsible Attendee 2nd Tuesday of the Month 1/10 Cafe with School District Community Liaisons translating. Other methods TBD Sharon Mann January - undetermined Youth engagement Work with Ms. Gamboa's class to determine their involvement Communications to lead January 23 & or February 13 Council Update DCD presents to Council; encourages attendance DCD February 6th Feb. 6 Regular Meeting packet City Administrator Report Submit in January 27 CAR DCD February 10 Tukwila Reporter Reminder about opportunity DCD February 13 Social Media posts Save the date; encourage attendance Communications Standing Meetings: Date Group Contact Email Attendee 2nd Tuesday of the Month 1/10 TIBAC Sharon Mann Sharon , 3msn.co Lynn 1st Tuesday of the Month 1/18 Arts Commission Dave Johnson Dave.Johnson @TukwilaWa.gov Moira 1st Tuesday of the Month 2/7 Library Advisory Board Dave Johnson Dave..ohnson uk _._:`f;r,.2-ov Mia 1st Wednesday of the Month 1/11 Parks Commission Robert Eaton Moira 1st Thursday of the Month 2/2 Equity and Diversity Commission Mia Navarro Mia 2nd Thursday of the Month 1/12 COPCAB Chris Partman Chris �� ; v= ° -.j Moira 3rd Thursday of the Month 1/19 Tukwila Historical Society Louise Jones -Brown ro =,E s Lynn 2nd Friday at 12:30 p.m. in the Human Services CR Human Services Advisory Board Evie Boykan 4t" Thursday of the Month Planning Commission Nora Gierloff Nor a.3iri <<.. ',._,...;`'` f, Memo (no meeting) Every Thursday at Noon (ACME Bowl) Tukwila Rotary David Cline Lynn February 9 @6:30 Tukwila Elementary PTA Sara Mia /Moira Seattle Soundside Chamber of Commerce cite i s;r v, Check with Brandon TlB- CNU Workshop Outreach Calendar Page 13 2nd Monday of Month @ Valley View District office except 2/13 @ Boulevard Park Library Tukwila Metropolitan Park District Jennifer Price Cargill 206 - 267 -2350 ext. 102. Moira 4th Thursday of Month @ 3:00 p.m. Cascade View Elementary Community Cafe Mia 104 City of Tukwila INFOU��X��Kx�� U U��U�^�� K� RMATIONAL o�n��n�n��n��u��u�n TD: Tukwila City Council FROM: Jack Pace, Director Community Development BY: Moira Bradshaw and Lynn Miranda CC:: Mayor Ekberg DATE: December 7. 2O1G SUBJECT: T|B Implementation and the CNUWorkshop ISSUE The City and the Congress for New Urbanism (CNU) Team will be holding G workshop from February 23-25' 2O17tOcreate aO implementation plan for the Tukwila International Boulevard Neighborhood. BACKGROUND In August 2018. the City was invited tO apply for Q CNU LegacyCh8[Fette. Staff took the invitation to the Community Affairs and Parks Committee, who supported the application and who then briefed the Committee Of the Whole OD August 22' 2O18. |n October, the City was informed that the proposed project nnTukvvi|B |nternotioO8| BOU|evaRj (T|B) h8dbeeOChOSeD as 8 CNU Cha[[ette project for 2017. DISCUSSION The City has begun preparations for the workshop including a "save the date" article in the November 2010 issue Of the Tukwila Reporter and OO the project's VV8bpaQe: . Continued outreach efforts will expand in January and February tO ensure that there is broad representation from the community in and adjacent tOthe T|B neighborhood, including buoinessea, the faith oonornVnity' the Tukwila School Distriot, and youth. The Consultant team, headed by P|gC8nO@ke[s (ht1pL//www.pIacernakers.com/), will arrive VO Thursday February 23 and spend the afternoon becoming acquainted with the area and visiting 8Spi[@tinO8| sites in the greater Seattle area that inspire the COOl[DuDi[y'5 vision fO[T|B. Public meetings, open drop-ins and focus groups with stakeholders will run throughout the following two days. The goal for the weekend will b8tV gain consensus OOchoices and direction. Examples of issues to be discussed include zoning boundaries, building height and bulk standards, parking standards, types and locations for public facilities including public parks and other amenities, street designs and how to create a finer circulation network within an existing developed neighborhood. The CNU team will return for the May 3-8' 2O17CN[j Seattle Conference to present the final report. INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The $10,000 fee is equally shared between DCD, Economic Development, Police, and Public Works. Additional costs for food and meeting materials and possible space will be incurred in 2017 for the workshop. RECOMMENDATION Information Only 106 W 1201 Info MernosUIBIrnplernentation,doo City of Tukwila Allan Ekberg, Mayor INFOU��U��U��U U��U��K� RMATIONAL"��u��m� u�ux�uru��u^��u��uv" To: Community Affairs and Parks From: Jack Pace, Director Community Development By: Moira Bradshaw and Lynn Miranda Copy: Mayor Ekberg Date: August 3.m, aoz6 Subject: Tukwila International Boulevard Comprehensive Plan implementation Issue Should Tukwila applyto be a participant in the Legacy Charrette Program,which is sponsored by the Congress for New Urbanism([NU) Background A limited number of municipalities are invited to apply for this program that offers technical assistance frononatinna||yknownexperts.Theweekend|ongcharrette`/vvhichwou|doccu/in\ateFebruaryzn17, empowers leaders,advocates and residents on how to create walkable, mixed use,diverse,connected, traditional neighborhoods with quality architecture and urban design. Discussion The City is on the cusp of creating recommendations for implementing the TIB goals.The adopted Vision for the neighborhood is; 'Ian area that iso complete neighborhood witho thriving multicultural residential and business community with vibrant places to live, work,shop and playfor everyone. The District is a safe and walkable destination with an authentic main street character that is connected to other destinations. There/son emphasis onsetf-sustu/n' living wage employment opportunities within the DbtricL^ The charrette would be an opportunity to engage with property owners and residents in questions that will be their concerns as the City moves forward with specific implementation.The charrette will focus on how the community's desired outcomes can be achieved and will involve the participants,thereby allowing everyone who partakes to be to be a mutual author of the final products.This process will create specific, implementable actions that takes the policy direction given by the TIB portion of the Comprehensive Plan and defines the activities for moving towards the goal Financial impac If the City is selected, it will be notified on September 16, 2oi6.A signed participation agreement and a $zo/000 financial commitment is required by October 7, 2n16. During the chanette weekend, expenses for the meeting room, breakfast and boxed lunches for the charrette participants will be / A Charrette is an intensive workshop in which all stakeholders collaborate on solutions to a common goal or problem.It's intended to promote shared ownership of solutions and often can involve subgroups working together and reporting back m the full group over the course of the multi-day workshop. INFORMATIONAL MEMO Page 2 required. It must be noted, however,that the s:Lo,000 fee leverages over sloo,000 of in-kind design, facilitation,architectural and planning services. Recommendation The CAP is being asked to approve the letter of commitment and interest from the City to collaborate in the Legacy Program charrette. Attachments A. Invitation toApply B. Draft Desired outcomes CNU 25 I Congress Legacy Charrettes WU Invitation to Apply BUILDING PLACES PEOPLE LOVE Each year, the Congress for the New Urbanism (CNU) invites municipalities and neighborhood organizations located within the Congress's host region to apply for low-cost technical assistance from leading urban design firms.Each expert-led workshop,know as a Congress Legacy Charrette',will empower leaders, advocates,and residents to implement New Urbanist principles to build places where people and businesses thrive. Legacy Charrettes explore the opportunities, identify roadblocks, engage local residents,and generate top-of-the-line design and peacemaking strategies. The Congress for the New Urbanism (CNU) is an international nonprofit organization working to build vibrant communities where people have diverse choices for living,working, and getting around. We believe that well- designed cities and neighborhoods are crucial for our health,economy, and environment.CNU will hold its 25th annual Congress in Seattle,Washington and the greater Cascadia region from May 3-6,2017. Connecting Creativity and Community A limited number of communities will be selected to participate in CND's 2017 Congress Legacy Charrette program. Applications are open to invited municipalities and community organizations chosen based on need and readiness to implement the resulting workshop suggestions. Candidates were identified by the Local Host Committee and by a range of local institutional partners. if you received this invitation directly from CNU and/or its Local Host Committee it has been determined that your community fits the initial criteria, and we invite you to apply. Once communities determine their own needs and areas of focus, CND's expert designers—national leaders in architecture, planning, peacemaking,and revitalization—partner with local teams to prepare the scope of work, host on-site workshops, and create highly-visual, engaging, and implementation- focused final deliverables. Through public engagement and press coverage, CND's Legacy Charrettes strive to demonstrate the power of great urban design beyond the boundaries of each selected community. Pairing national experts with local professionals ensures that Charrette teams use state of the art strategies and tools grounded in local issues to facilitate the community-based workshops.Targeted communities experience both short-term progress and long- lasting momentum. Important Program Dates Applications Due August 29 by 5 PM PT >> Selected Communities Notified September 16,2016 >> Agreements/Payment Due October 7,2016 >> CNU Site Visit Week of October 10(tentative) >> Participant Kick-Off Call December7,2016 >> Bi-weekly Organizing Calls(3) January-February,2017 >> Legacy Charrette Workshops February 23-26,2017(tentative) >> CNU 25 Seattle(final deliverables) May 3-6,2017 109 CNU 25 1 Congress Legacy Charrette Program Program Goals » Move the needle on crucial local or regional development issues, » Increase participation of historically underrepresented or underserved communities in the planning and design process and promote equity, >> Bring a level of placemaking and urban design expertise beyond the reach of local communities, » Overcome the barriers to building great places and advance implementation,and >> Create replicable,sustainable and model community solutions in urbanism. Program Focus CNU Legacy Charrettes may focus on downtowns,neighborhoods,or corridors.They may address infill development,revitalization,affordability,infrastructure,open space and parks,historic preservation, transportation networks and multi-modal transportation including transit,cycling,and pedestrian needs. Charrettes may provide redevelopment strategies and priorities,funding mechanisms,analysis and recommendations for regulatory systems and policies,and preliminary design of urban and open spaces,and transportation systems. Application Criteria Applications must be implementation-focused and will be evaluated according to the degree to which application meets the following four program goals: 1. Degree of likely success and some form of implementation following the charrette. 2. Existence of a project champion,e.g.,someone who is able to advance the Charrette and help address implementation barriers. 3. Support of local government,including organizational assistance such as public engagement,marketing, providing background materials,etc. 4. Degree to which the charrette supports historically underrepresented or underserved communities. In addition to addressing the selection criteria,applicants must identify: A Charrette Champion to serve as the community's point of contact,participate in all organizing calls,staff the project weekend,and address implementation barriers. The Target Audience of the project. The Desired outcome(s)of the workshop Examples rnightinclude creating a Form Based Code,changing a policy,redeveloping a parcel,etc. Ideal Deliverables) Examples might include renderings,report,PowerPoint white-paper,etc. Upon selection,CNU will assign each community a custom project team led by a nationally recognized consultant firm with expertise matched to the community's self identified needs and desired outcomes. 2 110 CNU 25 I Congress Legacy Charrette Program Local hatch and Budget CNU project teams will provide low-cost assistance and prepare final deliverables.These professional services are valued at approximately$100,000 in donated time and services.Each selected community is required to contribute a local match of$10,000 to cover expenses such as travel for the consultant team,charrette materials, and direct costs associated with executing the project weekend and preparation of final deliverables. In addition to the local match,selected communities are required to secure and make available the following: >> Workshop venue and security(if applicable) >> Wi-Fi connection and printer Three breakfast and three boxed lunches for project team members >> Snacks and refreshments for project team members >> A/V to support public meetings(projector,screen,microphone) >> Local marketing and promotion Note: o Any combination of municipal and third party resources may provide the local match.CNU encourage applicants to begin the process ofsecuring the local funding commitment(or match)as soon as possible. Communities are encouraged to contact CNU with any questions regarding the local match and budget. Expectations of Selected Communities Congress Legacy Charrettes rely on input and active involvement from the local government,residents,and nonprofit and for-profit organizations.Participating communities are expected to: >> Sign a Participation Agreement and pay the required cash match in full by October 7,2016 >> Work closely with CNU to make timely decisions on timeline,budget,and other parameters >> Form a multi-disciplinary charrette steering committee consisting of key local government departments, community philanthropies,property owners and other development interests,nonprofit organizations, business organizations and other relevant stakeholders » Make lead staff available for a project kick-off call and subsequent bi-weekly organizing calls » Take a lead role in marketing to residents,business owners,local media,and other potential opinion leaders >> Cover direct costs for on-site meetings,such as refreshments,facility rental,and/or audiovisual equipment » Follow through with charrette implementation and/or continued support beyond the project weekend >> Attend presentation of the final work product at CNU 25 in Seattle,May 3-6,2017 No tes: o Projects shouldnat replace work already con tractedbytheapplicantand/or Cho rre tte p artn ers. o Projects con be viewed as an opportunity to augment elements of existing contracts and/or scopes of work. 3 111 CNU 25 1 Congress Legacy Charrette Program Apptication Requirements Send completed applications no later than August 29,2016 at 3:00 PM PT via email to William Herbig: will.@cnu.org While charrette partners may include other entities,the lead entity should be a local government or a nonprofit organization working with the local government(s).If a nonprofit organization is the lead entity,it must provide a letter of support from the local government(s). Complete applications should NOT exceed 5 pages and must include the following: >> Cover page with the charrette name,brief executive summary of the proposed challenge to be addressed, and point of contact(including email and telephone) >> Summary describing how the charrette meets the goals and criteria listed above >> Opportunities for near-term implementation,including property ownership,possible funding sources,etc. >> Maps showing: • The location of the community within the region • The proposed study area boundaries >> Letters indicating:** • Endorsement/commitment from local government(if local government is not the applying organization) • Endorsement/commitment from applicant to commence implementation in accordance with the charrette recommendation,and indicating possible funding sources. "Note:Communities are encouraged to apply even if they cannot secure the required letters of endorsement and commitment by the August 29 submission deadline.!f selected,communities will be required to provide bath letters prior to signing the required participation agreement and payment of local match,which are due by October 7,2016. Review and Notification >> CNU staff and members of the CNU 25 Local Host Committee will review all complete applications >> Communities will be notified regarding their section status by September 16,2016 >> Communities must sign participation agreements and pay the required cash match by October 7,2016 Y> Charrettes are tentatively scheduled to take place the weekend of February 23-26,2017 Background Resources To review past Congress Legacy Charrette deliverables,visit www,cnu..org[cn_u2legacy_cha_rrettes. www.cnu.org/cnu23/legacyprogects More Information Contact William Herbig,Project Director will@cnu.org 1404.944.2321 4 112 CNU 25 I Congress Legacy Charrette Program A design"charrette"is an intensive planning session where citizens,designers and others collaborate on a vision for development.It provides a forum for ideas and offers the unique advantage of giving immediate feedback to designers.More importantly,it allows everyone who participates to be a mutual author of the resulting plan.I Source:The Town Paper 5 113 Attachment B Congress for New Urbanism—Legacy Program Charrette Draft Desired Outcomes The City will strive to ensure broad representation at the charrette and will strive to recruit both individuals new to the process, as well as those who have previously worked on TIB issues. Representation at the charrette shall include representatives from key communities, including: o TIB area property owners o TIB area residents, both single family and multifamily dwellers o Leaders from the City's multiethnic communities so that the neighborhood is seen through their eyes and the outcomes address their needs and desires o TIB area business owners, including ethnic business owners o Tukwila School District o Abu Bakr Islamic Center o Planning Commission o City Council Draft Code amendments Draft Tukwila International Boulevard Design Manual amendments Graphic renderings of what the neighborhood would look like when design standards and guidelines are implemented A master plan for the community that suggests locations for public investments and types of improvements. Design(s)for streets,sidewalks, and other public spaces Service programming recommendations Affordable Housing white paper that recommends strategies for retaining and growing the existing number of units affordable for those households making 50-80%of King County's median income. 114 City of Tukwila, Washington CNU Legacy Charrette Application Enhancing the Tukwila International Boulevard Community Executive Summary Tukwila's vision for the Tukwila International Boulevard (TIB)community is fora complete neighborhood, one having little crime, enjoyable options for walking, a strong sense of community, places for all to live,work and play, a pleasing built environment,successful businesses, and convenient access to a variety of transportation modes. Since 1.995,the City of Tukwila has been working on creating a self-sustaining, healthy neighborhood center along TIB, a former state highway and auto oriented area, but has had difficulty in achieving community goals. Comprehensive Plan goals and policies and design review guidelines were adopted,and an urban renewal and revitalization plan was created.The Comprehensive Plan's vision, goals, and policies were tweaked again in 2o15 as a result of more community outreach.Significant public funds have been spent on catalyst projects, including$32.6 million for TIB and S.144th Street,and City of SeaTac and Sound Transit improvements to Southcenter Boulevard/S.154th street, $32 million on the light rail station and parking lot, $15.8 million on private property acquisition by the City of Tukwila and $12.5 by the City of SeaTac. The neighborhood has a light rail station on the expanding LINK light rail system, running from the University of Washington through Seattle to the Sea-Tac International Airport.The Tukwila International Boulevard Station (TIBS) is different from others along the alignment in that it consists of a 600 stall park and ride lot,with none of the transit- oriented development apparent or planned for at other stations.The 2013 Growing Transit Communities study, a regional review of light rail stations by the Puget Sound Regional Council,found that the TIBS development market is weak,the environment is auto-oriented,and that the focus for this area should be on community enhancement and affordable housing preservation.What does"community enhancement"mean to the neighborhood, and how does it further the goal of a healthy neighborhood? Despite public investments,the region's perception of the area's market is poor, redevelopment of deteriorating properties in line with the community's vision has been slow,safety is still a concern, and the street remains a dominant element and barrier running through the center of the neighborhood.The area still lacks a compelling identity that can serve as a source of pride. On the positive side,the neighborhood has a multicultural flavor stemming from an influx of immigrants and refugees from Bhutan, Nepal,Somalia, Mexico, and Latin America', has available underdeveloped properties, and has excellent access to transit. How can these opportunities be leveraged to create the region's premier community-based center for cultural and commercial activity?What are the best solutions to combat negative issues and capitalize on the area's assets?How can locals and the region be made to feel safer and how can community members be empowered to engage with others in their neighborhood?What can Tukwila do to preserve the existing housing while also encouraging new housing and redevelopment of underutilized properties? Points of Contact Moira Bradshaw; Moira.bradshaw@tukwilawa.gov or Lynn Miranda; lynn.mirandaRtukwilawa.gov 2o6.431.3651 2o6.431.7162 11 According to the New York Times May 17,2013"Diversity means opportunity in Tukwila, the Tukwila School District is the most diverse in the country,with 71 percent minority students;62 percent of the Tukwila population is minority and more than 49 percent speak a language other than English at home CNU 25 1 Congress Legacy Charrette—Tukwila,WA Page 1 of 3 115 Tukwila's Project Meets Legacy Goals and Criteria Legacy Goal#1.A Tukwila Charrette would move the needle on crucial local development issues.The community's goal is to change the TIB corridor into a safe, attractive, healthy place to live,work and do business. Issues include: • leveraging multicultural assets/resources and determining how they contribute to creating a sense of place, • creating market demand and viable commercial spaces, • transitioning the TIB corridorfrom auto-dominated built environment to a neighborhood main street, • capitalizing on the proximity of a light rail system and easy access to the airport and downtown Seattle, • leveraging potential upcoming public facility investments,and • providing public open spaces and affordable housing when the area redevelops and intensifies. Legacy Goal#2 A Tukwila Charrette would increase participation of historically underrepresented communities in the design process and promote equity.Tukwila has had success in reaching out to its new immigrant underrepresented populations on a number of neighborhood issues and planning.The Charrette would expand involvement of their leaders in discussions on choices,consequences, and implementation strategies that serve their needs. Legacy Goal#3.A Legacy would bring a level of place making and urban design expertise beyond the reach of previous efforts in Tukwila.There are a lot of elements that contribute to vibrant place-making.In 1999,Tukwila created a TIB Urban Renewal and Revitalization Plan, improved the highway and created a design manual to guide redevelopment.A public private partnership that created Tukwila Village is currently under construction.The Village will be a mix of uses including market and affordable housing most of which is dedicated for seniors. However, changes are occurring in the area that were not envisioned in the 1999 Revitalization Plan.Sound Transit located a light rail station in the corridor instead of in the City's preferred location of its urban center.The TIB street design is not meeting the needs of the mix used commercial housing model and incremental changes are starting to occur in the streetscape. For example, a second frontage road is being installed in order to create a section of on-street parking.There seems to be a disconnect between the transportation system and framework and the land use goals. Among other things,this Charrette would include planning for the Tukwila International Boulevard Station(TIBS)and evaluate the relationship between streetscape and the preferred type of private development. Legacy Goal#4.A Tukwila Charrette would overcome the barriers to building great places and advance implementation. Most of the barriers are known and documented in prior planning efforts. Help is needed in devising effective solutions,as well as identifying timing and phasing.What are the key first steps to becoming a great place? The CNU technical experts will be instrumental in linking the barriers with the potential solutions.The process of engagement, discussion, and debate of issues,consequences, and costs among the technical staff of the City, property owners, adjacent affected residential neighborhoods, businesses, interest groups,and policy makers will then be the critical piece in advancing implementation. Legacy Goal#5.A Tukwila Legacy Charrette will help in creating replicable,sustainable and model community solutions in urbanism that can be duplicated along the he light rail systems and historic suburban arterials.Tukwila's environment is not unique; however,Tukwila has shown a commitment to taking bold action to make positive changes. The solutions here can be a model for not only the Puget Sound but throughout the country. Legacy Criteria#1. Degree of likely success and some form of implementation. See paragraph under Opportunities for implementation. All the departments within the City have committed budget as well as time towards this Charrette process.The TIB neighborhood is a high priority for the City,as expressed in the City's Strategic and Comprehensive Plans and its continued budget decisions. Legacy Criteria#2. Existence of a project champion.The City of Tukwila,who has been working on a transformation of this area for 25 years, has adopted goals and policies for this area that clearly articulate the principles of new urbanism. CNU 25 1 Congress Legacy Charrette—Tukwila,WA Page 2 of 3 116 In addition,a citizen group called Tukwila International Boulevard Action Committee meets monthly to discuss and advocate for the area.They are dedicated to this area including monthly Saturday a.m.trash pick-ups. Legacy Criteria#3.Tukwila's organizational assistance in public engagement, marketing and background materials. The City is well resourced to provide all three elements. City staff have a presence in community groups including the schools, religious organizations,and community based organizations. A significant amount of staff generated material exists for the TIB Element of the Comprehensive Plan and Background Report and DCD and its partner departments are budgeted to implement the TIB Element.The Department of Communications is committed to marketing the Charrette. Legacy Criteria#4.Supporting historically underrepresented communities.The TIB neighborhood includes a large population of the City's underrepresented multicultural, low-income communities and students.z The Charrette will expand their participation in TIB planning efforts by engaging them in the implementation of their ideas.The City's Community Connectors program assists the City in reaching individuals from multicultural communities.This program won the 2014 APA Washington Chapter and Planning Association of Washington award for Citizen Involvement. Opportunities for new term implementation-A number of opportunities are poised to take place in 2017/2018: • The City's November 2016 bond measure for replacement of a fire station in the vicinity and a newjustice center that will likely be in this neighborhood. How and where should they be placed in the neighborhood? • The Cities of SeaTac and Tukwila collectively own 10 parcels totaling 323,966 square feet of land for redevelopment. How should these parcels be used to catalyze redevelopment? • The work programs for the Cities of SeaTac and Tukwila include code updates related to this area. Target Audience—Tukwila City Council and Planning Commission, Sound Transit, King County Metro, representatives from:Tukwila International Boulevard Action Committee(TIBAC), local Church and Mosque, Community Connectors, neighborhood commercial and residential property owners, students, business members, local service agencies and the City of SeaTac. Desired Outcomes—Tangible outcomes listed below under Ideal Deliverables. Intangibles such as education of community leaders and consensus building on implementation measures, identification and development of neighborhood champions from residents and businesses. Ideal Deliverables • List of community enhancing programs/services that create a sense of safety and lead to better health • Form based code or recommended traditional code revisions including uses appropriate in TOD around the TIBS • Techniques for creating a finer grain of streets/blocks in a developed platted environment • Modified TIB Design Manual • Graphic examples of heights, area and bulk of future development and illustrating relationship to adjacent single family residences • Graphic master plan for neighborhood, including recommended plans for the City-owned parcels • How to address parking demand at TIES and for other major land uses • Hierarchy of recommended transportation improvements that enhance safety,support commerce and provide mobility for all modes; Examples of street types and cross-sections if recommended • Type, size, location of public facilities that would catalyze neighborhood goals • White paper on strategies for retaining and growing affordable housing z Ethnicity in Tukwila:37.5%Non-Hispanic White, 17.5%African American,21.6%Asian/Pacific Islander, 17.5%Latino Ethnicity in King County:64.8%Non-Hispanic White,6.0%African American, 15.2%Asian/Pacific Islander,8.9%Latino CNU 25 1 Congress Legacy Charrette—Tukwila,WA Page 3 of 3 117 118 Tukwila International Boulevard (TIB) Neighborhood D t d � d Y Vicinity Map CU C MefiCer a r � 1 O O i O Ln IU d u � e a, i I • ed J r P 119 120 City of Tukwila Allan Ekberg,Mayor • Mayor's Office-David Cline,CityAdministrator August 29, 2016 William Herbig Project Director Congress for New Urbanism 1720 N Street, NW Washington DC 20036 Re: 2017 Legacy Charrette Program Dear Mr.Herbig, Please accept this official application for the 2017 Congress Legacy Charrette Program from the City of Tukwila. We are very enthusiastic about this opportunity.The City of Tukwila is a very unique municipality. The City encompasses 9.65 square miles and has a residential population of approximately 19,100 people with over 150,000 daytime visitors and workers. The school district is among the most diverse in the nation with students representing over 80 different world languages.We are currently exploring techniques for reconfiguring the Tukwila International Boulevard(TIB)neighborhood corridor into a safer,healthier place with a vibrant mix of age, income, and multicultural households. In order to achieve this we need commerce and public spaces that support community vibrancy and stability.The opportunity to invite CNU to Tukwila to explore ideas and strategies is a great prospect for our city. The City has invested substantial resources on people and places in the TIB corridor.We are on the cusp of implementing a second edition of code changes and a second phase of public and private development.We want to get it right.We want our vision to become a reality.A CNU Charrette would not only provide critical perspective and national expertise,but also a unique opportunity for multiple stakeholders with unique views to discuss options and consequences. As noted in our application,our proposed 2017-2018 budget includes implementation of the Tukwila International Boulevard Element of the Comprehensive Plan which includes updating our municipal code and infrastructure design and construction standards manual.We will also be negotiating development agreements for vacant City-owned land and future City facility investments in the neighborhood. We believe the principles of new urbanism are in alignment with Tukwila's vision and goals.We hope you will consider us for the Legacy Charrette Program because we believe this program could be catalytic for our City's future. Sincerely, Allan Ekberg Mayor Tukwila City Hall - 6200 Southcenter Boulevard - Tukwila, WA 98188 • 206-433-1800 - Website.TukwilaWA.gov 121 122 4-) oum W wu ouuuu"uuuuum E a� 1111111L%mi O 0 — > rz Q) Q) a� 0 � 4-) o C: E 4-1 E MEMEMEN rz O E M I riiiiiiiiiiiillillill u E C) ca� O N O : O � (� a-J - N '� �1 � U W C: L E a--� O 1 riiiiiiiiiiillillill L U E O 1 U 0 U 0 a� 1 VJ 4-) O w u E fuW O E W C: O � .0 0 C: O ' a-J '- cz fu ca C: � 4mJ ' .O 4� ca O - L D U vy ,y. 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U Lr) 0 4-J VJ 0 L � 0 � 4mJ 73 =3 C: 0 E L E 0 73> C: (1) (n M� a--) a--) 0 0 cn � > o •- cn •U cn I—I C: , a--) (1) C U o 0. =$ .� — z p o � C). L Cl) LV > U (1) 0 (n LL O Zm ro -61 ^� W E W E — L ' 0 � • C� (n C ' C: ' ® U C: •- O • L_ Q L � O 4-) VJ L X > C: C: E c: •U u (1) :2 ro > O a--) 0 E L ■- 3: C: ( � .— O U 4-J -0 � E ca ■— C: C: 0 o -61 .0 C: L — E C U ro Cu O E .0-61 E (1) '0 C: 0-) 0 ca O U C: (1) (n C: (3) (1) cD- E E C: > E (3) C). =$ O ro .- O U O Ln U C: C: .0 U =$ — - .o (v E � -0 ui .61 o O w"` •- ■- i U. U f r. (� dill i f m � Y r � vioy � , 1 111111 Vr2 p � � Vi° (,j) r, � ff �ff�fff('„ Vic, ,� g�< i � I�� • 1 IM ,w • / 1 144 CommunityAffairs and Parks Committee Minutes................................................................................................August 22,2016 C. Contract: Duwamish Hill Preserve Phase 2B Staff is seeking Council approval of a contract with Forterra in the amount of $76,725.00 for work at Duwamish Hill Preserve Phase 2b. This will be funded by the King County Heritage Cultural Facilities Grant received by the City in April 2016. Work covered by this contract includes crew time to prep and plant landscape areas, maintain a 3-year establishment period, and coordinating the prep, planting and establishment period. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 6,2016 REGULAR CONSENT AGENDA. D. Application: Legacy Charrette Program for Tukwila International Boulevard Staff is seeking Committee approval to apply to participate in the Legacy Charrette Program sponsored by the Congress for New Urbanism. This program would provide a weekend long charrette (an intensive workshop for stakeholders) and provide technical assistance on attaining the goals outlined in the Tukwila International Boulevard Chapter of the Comprehensive Plan. If the City is selected it will be notified on September 16. The program requires a $10,000 financial contribution from the City. If selected,charette participants would include area property owners, residents, business owners, and representatives from Tukwila School District, Abu Bakr Islamic Center, Planning Commission and City Council. The Committee requested that the participant invitation list be expanded to include a broader range of neighbors as well as more representation from the faith-based community. Chair Quinn stated that he would send information about the application opportunity to all Councilmembers and requested a full Council briefing should Tukwila be selected for the program. INFORMATION ONLY. III. MISCELLANEOUS Staff noted that a resolution relating to impact fee parameters will be coming before the Finance and Safety and Community Affairs and Parks Committees. The Community Affairs and Parks Committee Meeting adjourned at 6:50 p.m. Next meeting: Monday,September 12, 2016 0* Committee Chair Approval Minutes by LH 145 146 CO UNcm AGENDA S YNopsiS ------ -------- ---------Initials--------------------------------- ITEMNO. Meetin .Date Prepared by Ma or's review Council ret)ieiv 01/23/17 LRK �DL Spec 2. B. „� • ITEM INFORMATION STAUFSPONSOR: LATRICIA KINLOW 1/23/17 A(; DA ITI M Tr1,LE Court Security Services Contract - Securitas CATEG 0RY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑I3idA)vard ❑ Public Hearing ❑ Other Mtg Date Nltg Date 112311 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑C'oun6il Mayor ❑FIR ❑DCD ❑.Finance El Fire ❑TS ❑P&R ❑Police EIPITI ®Court SPONSOR'S Securitas Security Services is the contractor who provides security screening for the court. SUMMARY They have provided this services for several years, and the court is currently pleased with the service they provide. Attached is the standard contract, and the funding is included in the council approved 2017-2018 budget. RI?VII?,WIID BY n C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ® Public Safety Comm. ❑ "Trans &Infrastructure ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 1/17/17 COMMITTEE CI-FAIR: MCLEOD RECOMMENDATIONS: SPONsoR/ADMIN. Municipal Court COMMIrPFIE Unanimous Approval; Forward to Special Meeting Consent Agenda COST IMPACT / FUND SOURCE EXPENDI'CURI;REQUIRID AMOUNT BUDGETED APPROPRIATION REQUIRED $ $96,200.00 $ Fund Source: 2017-2018 MUNICPAL COURT BUDGET Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/23/17 MTG. DATE ATTACHMENTS 1/23/17 Informational Memorandum Securitas Contract Minutes from the Public Safety Committee meeting of 1/17/17 147 148 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: PUBLIC SAFETY COMMITTEE FROM: LaTricia Kinlow, Court Administrator CC: Mayor Ekberg DATE: January 11, 2017 SUBJECT: Securitas Security Services USA, Inc. Contract ISSUE Securitas Security Services USA, Inc. provides security screening for the Tukwila Municipal Court. It is time to renew the contract. BACKGROUND The City has contracted services with Securitas dating back to June 2006. The court is pleased with their current level of services and desires to renew the contract for the 2017-2018 budget. DISCUSSION The current agreement has a termination date of February 28, 2017. The new contract will have a termination date of December 31, 2018. FINANCIAL IMPACT The Tukwila Municipal Court's 2017-2018 Budget includes security services. There are no additional expenses resulting from this new contract outside of what is already in the upcoming biennial budget. RECOMMENDATION I am requesting that this item moved to the January 23, 2017 consent agenda. ATTACHMENTS Contract for Services — Securitas Security Services USA, Inc. 149 150 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Securitas Security Services USA, Inc., a Delaware corporation, hereinafter referred to as "the Contractor," whose principal office is located at 3633 136th Place SE, Suite 315, Bellevue, WA 98006. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $100,000. Contractor may raise its rates on 30 days' written notice to account for any increases in (a) health care, benefit, or insurance costs, (b) labor or fuel costs, (c) costs arising from changes to laws, regulations, or insurance premiums, (d) SUI or similar taxes, or (e) any other taxes, fees, costs or charges related to the services. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing March 1, 2017, and ending December 31, 2018 unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 1-2013 Securitas-2017-2018 Contract.doc Page I of 6 151 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non-owned, hired and ]eased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 152 CA Revised 1-2013-Securitas-2017-2018 Contract.doc. Page 2 of 6 C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 1O.Termination. This Agreement may at any time be terminated by either party giving thirty (30) days written notice of intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or CA Revised 1-2013-Securitas-2017-2018 Contract.doc. Page 3 of 6 153 modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue., Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this_day of 1 20_. CITY OF TUKWILA CONTRACTOR: SECURITAS SECURITY SERVICES USA, INC By: tIlan Ekberg, Mayor P red Name and Title:&�;55cF- ATTEST/AUTHENTICATED: Address:3633 136th Place SE, Suite 315 City Clerk, Christy O'Flaherty Bellevue, WA 98006 APPROVED AS TO FORM: Office of the City Attorney CA Revised 1-2013-Securitas-2017-2018 Contract.doc. Page 4 of 6 154 EXHIBIT SCOPE OF SERVICES: Securitas Court Security Officer The Securitas Court Security Officer shall provide the following services and in accordance with Court Security Officer Manual: 1. The officer shall conduct a security sweep of the court and surrounding area prior to and after shift. Shift hours are daily 8:30 a.m.- 4:30 p.m. 2. Physically screen all persons, with few exceptions, entering the Tukwila Municipal Court. The initial and primary screening method shall be via the metal detector arch. A hand wand metal detector shall be employed after two unsuccessful passes through the arch. The officer shall also physical search all belongings patrons intend to bring into the court area. With proper identification, city employees and law enforcement personnel may bypass the screening process. 3. The officer shall temporarily store prohibited items (excluding firearms). The officer shall inform patrons that they must secure firearms elsewhere as they will not be stored by the Court. 4. The officer shall be responsible for calibration and general maintenance of the security equipment in accordance with manufacturer guidelines. 5. The officer shall be knowledgeable of the laws and rules that govern the security of court facilities and bring attention to the Tukwila Police any potential violations. The officer shall also be alert to any disruptive and/or unlawful behavior that may require police action. CA Revised 1-2013-Securitas-2017-2018 Contract.doc. Page 5 of 6 155 ��O[ � �^^° ...�� . � Semritas Security Services USA,Inc. City of Tukwila and SecuritasSecurity services USA, Inc.Contract for Services. Service Location: Tukwila Municipal Court 62OOSouthrenterBlvd. Tukwila,VVA981DQ Servicing Office Location: Securitos Security Services USA, Inc. 3633136mPLS.E.'Suite 31S Bellevue, WA 98006 Tel: (425) 653-1454 Fax: (42S) 658-15G8 Fees: City of Tukwila-TUKWILA MUNICIPAL COURT—2017 BUDGET YEAR—Effective January 1,2017 Bill Rate Overtime Service Rate TO Nr Oxcyl NA 'ecutity Security officer Greater than 90 $20.00 ay cer City of Tukwila-TUKWILA MUNICIPAL COURT—2018 BUDGET YEAR—Effective January 1, 2018 Bill Rate Overtime Rate Service Security Officer Greater than 90 days $21.-05 4O Hours Per Week is the Baseline Schedule. Overtime rates will be charged as incurred for all hours inexcess of the Baseline Schedule at1.5 times the Bill Rate. Additional Provisions: • Premium (Overtime) Rates: will apply for hours worked in excess of forty(40) hours per week. • Recognized Holidays:All recognized Federal Holidays. • Client requested additional training will be billed at the premium rate. w Company may nai o* its n�ee on 30 days' written notice to account for any increases in �) health cem, boneht, or insurance costs, (b) labor«'fuel costs, (c) costs arising from changes to laws, regulations,or insurance premiums, (d)8U\ or similar taxes,or(e)any other taxes,fees,costs or charges related to the Services. Page 6ofG CA Revised 1-2O13—Seouhbou-2U17-2O18Conhaddno. AMENDMENT Modifying Contract for Services Between City of Tukwila("City") and Securitas Security Services USA, Inc.("Contractor") The Contract for Services, and anything attached to, incorporated into or otherwise forming part of it (collectively, the "Agreement"), is modified as of its commencement as follows, and in case of any difference the following controls: 1. Contractor will defend, controlling such defense, and indemnify the City, and others to be defended or indemnified under the Agreement, against any claim or loss only to the extent the claim or loss is caused by the negligence of Contractor while acting within the scope of its specified duties. However, Contractor's liability will in no event exceed $2 million. Further, Contractor will not be liable for any (a) punitive or consequential damages, (b) damages arising from events beyond Contractor's reasonable control, or (c) injuries or deaths arising from any conditions of the premises where Contractors services are performed. 2. Notwithstanding anything to the contrary, in connection with the US Safety Act, each party waives all claims against the other for damages arising from or related to an act of terrorism, and the parties intend for this waiver to flow down to their respective contractors and subcontractors. 3. City acknowledges: (a) The City will be added as an additional insured under Contractor's General Liability insurance, not as an insured. Additional insureds will only be covered by Contractor's insurance for liability assumed by Contractor in this Amendment, subject to the terms of Contractor's insurance; and (b) If any of Contractor's required insurance is canceled, notice will be delivered in accordance with insurance policy provisions(a statement to this effect will be on Contractor's certificate of insurance). 4. With respect to Contractor's maintenance of records, Contractor will only be required to maintain such records for a period of 3 years after termination of the Agreement. 5. If Contractor provides any equipment in connection with Contractor's services, all such equipment is for Contractor's use and will always be Contractor property. Contractor will be provided with reasonable time and access to remove all its equipment upon termination of the Agreement. 6. Contractor may terminate the Agreement without cause or penalty upon thirty days' written notice. Also, either party may terminate the Agreement if Contractor's insurer cancels or materially alters Contractor's insurance. City of Tukwila Securitas Security Services USA, Inc. By: By: � - Name: Name: ✓�=5r-- �r�e G Title: Title: Date: Date: �l� 157 158 City of Tu kwi la City Council Public Safety Committee ,,4 PUBLIC SAFETY COMMITTEE Meeting Minutes January 17, 2017-5:30 p.m. -Foster Conference Room, 6300 Building Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Bob Giberson, Rachel Bianchi, Rick Mitchell, Trish Kinlow, Jay Wittwer, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA A. Interlocal Agreement:Valley Narcotics Enforcement Team Staff is seeking Council approval of an interlocal agreement with the cities of Auburn, Federal Way, Kent, Renton, Seattle and the Port of Seattle for continued participation in the Valley Narcotics Enforcement Team (VNET). Tukwila has participated in VNET, which is a multijurisdictional partnership with the Drug and Enforcement Administration on mid to high level narcotic investigations,forover25 years.The Department of Justice now requires a signed interlocal agreement which will be renewed every year. All of the other participating agencies have signed at this time. Councilmember Quinn noted that if the Department of Justice should make significant policy changes due to the changing Federal administration, the agreement should be re-examined at the time of the next renewal period. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23,2017 COMMITTEE OF THE WHOLE. B. Contract: Court Security Services Staff is seeking Council approval of a contract with Securitas Security Services USA, Inc. for the continued provision of security services for the Tukwila Municipal Court for a term through December 31, 2017. The total amount will not exceed $100,000 and is reflected in the biennial budget. The Court continues to be very satisfied with the price and customer service provided by Securitas, which has an excellent reputation with local courts. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23, 2017 SPECIAL CONSENT AGENDA. C. Framework for Public Safety Plan Siting Advisory Committee Staff is seeking Council approval of a framework for the Siting Advisory Committee associated with the Public Safety Plan.The Committee reviewed and discussed proposed responsibilities, makeup, meeting schedule, and staffing. Councilmember Quinn stressed the importance of a high ethical standard for appointees considering the lasting impact and subject matter of this committee,and requested input from the CityAttorneyon appropriate criteria. The Committee 159 160 Upcoming Meetings & Events January/February 2017 23rd(Monday) 24th(Tuesday) 25th(Wednesday) 26th (Thursday) 27th(Friday) 28th(Saturday) ➢ Community ➢ Transportation Open House ➢ plannin g Tukwila Int'l.Blvd. Development& &Infrastructure Learn more about Coi'"'"n, Action Cmte's Neighborhoods Cmte., the Quail Park Cancelled Trash Pickup Day Cone., 5:30 PM Assisted Living 9:00—10:00 AM 5:30 PM (Foster Facility for Seniors (Hazelnut Conference Project.(Project Conference Room) location is 13112 Room) Military Rd.S) For location or 4:30—6:30 PM information contact Cascade View Sharon Mann ➢ City Council Elem entary(13601 206-200-3616 Committee of 32,d S) Duwamish River the Whole Mtg., Work Party 7:00 PM 10:00 AM—2:00 PM (Council Meet at the Tukwila Chambers) Community Center: C.O.W.to be Duwamish River immediately (12424 42'"d Ave S.) followed by a For information call Special Mtg. Tukwila Community Center 206-768-2822 30th(Monday) 31st(Tuesday) 1st(Wednesday) 2nd(Thursday) 3rd(Friday) 4th(Saturday) Tukwila ➢ Equity& Community Diversity Center Open Commission, House 5:15 PM 8:00 AM—9:00 PM (Hazelnut Join us in celebrating Conference 20 years of delivering Room) enrichment,wellness and volunteer programs at the Tukwila Community Center. An evening of FREE drop-in programs, raffles,giveaways, registration specials and a community style spaghetti dinner. For more information call 206-768-2822. January 10 thru April 20: Free income tax preparation assistance available at Tukwila Community Center Tuesday/Thursday:5:00—8:00 PM,Saturday: 10:00 AM—2:00 PM Visit www.uwkc.org/taxhelp or call 2-1-1. ➢Arts Commission: 3rd Wed.,5:00 PM,Tukwila Community Center. Contact Dave Johnson at 206-767-2308. ➢Civil Service Commission: 1st Mon.,5:00 PM,Hazelnut Conf.Room. Contact Sara Valdez at 206-431-2187. ➢Community Development and Neighborhoods Committee: 2nd&4th Mon.,5:30 PM,Hazelnut Conf.Room.(A)Human Services contracts over$40,000. (B)Human Services Advisory Board recommendations for additional$50,000 offunding. (C)Proposed changes to marijuana retail regulations. ➢COPCAB(Community Oriented Policing Citizens Adv.Board): 2nd Thurs.,6:30 PM,Duwamish Conference Room. Contact Chris Partman at 206-431-219.7 ➢Equity&Diversity Commission: 1 st Thurs.,5:15 PM,Hazelnut Conf.Room. Contact Cheryl Thompson at 206-433-1850. ➢Finance Committee: I st&3rd Tues.,5:30 PM,Hazelnut Conf.Room. (A)2017 Work Plan. ➢Park Commission: 2nd Wed.,5:30 PM,Community Center. Contact Robert Eaton at 206-767-2332. ➢Planning Commission/Board of Architectural Review: 41 Thurs.,6:30 PM,Council Chambers at City Hall. Contact Wynetta Bivensat 206-431-3670. ➢Public Safety Committee: l st&3rd Mon.,5:30 PM,Foster Conf.Room. (A)An Interlocal Agreement for VNET(Valley Narcotics Enforcement Team). (B)A contract with Securitas for Court security services. (C)Framework for Public Safety Plan Siting Advisory Committee. ➢Transportation and Infrastructure Committee: 2nd&4th Tues.,5:30 PM,Foster Conf.Room(A)2017-2018 Recycling Grant— Acceptance of Grant Award. (B)Transportation Demand Management Grant Program Update. (C)53'd Ave S.(S.137'"St—S 144` St)KPG Contract Amendment No.2 for ROW. (D)S 160 St Speed Cushion Pilot Project—Project Update. (E)Purchase of Water Hydrant Saver. (F)2015 CBD Sanitary Sewer Rehabilitation Contract Closeout. (G)Crystal Springs Emergency Surface Water Repair Contract Closeout. (H)2017 TIC Committee Goals. ➢Tukwila Historical Society: 3rd Thurs.,7:00 PM,Tukwila Heritage&Cultural Center,14475 591 Avenue S. Contact Louise Jones-Brown at 206-244-4478. 161 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2= MEETING 3 '. MEETING 4- REGULAR C.O.W:". REGULAW,' C.O.W. January 3 9 17 (Tuesday) 23 See agenda packet cover sheet for this week's agenda (January 23 2017 Committee of the Whole Meeting). February 6 13 21 (Tuesday) 27 Special Presentations: -New Employee Introductions. -Fire Department: Michael Tappert and Joseph Pagha,Entry Level Firefighters. -Community Development:Maxwell Baker and Lindsay Brown,Assistant Planners;Lauri Dunning, Code Enforcement Officer;Lori Solberg, Admin Support Tech- Rental Housing;Jaclyn Adams,Admin Support Tech;Lee Sipe,Building Inspector. -Communications:Mia Navarro,Community Engagement Manager. -Finance:Sherry Wright,Senior Fiscal Coordinator. -Police Department Awards: Life saving medal awarded to Officer Dean Kolstad and Officer Jason Wollan. Unfinished Business: -Ordinances updating the TMC relating to various Boards and Commissions. -An Interlocal Agreement for VNET(Valley Narcotics Enforcement Team). 162