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HomeMy WebLinkAboutCOW 2017-01-23 Item 4B - Ordinances/Resolution - Tukwila Municipal Code Update: Advisory Boards, Commissions and Committees COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEM NO. Meetiq.Date Prepared by Mayor's review Council review ' 01/23/17 CT ° r • 02/06/17 CT NiI ITEM INFORMATION Sl'AFF SI>oNSM: RACHEL BIANCHI ORIGINA].AGI?NDADA'rI: 01/23/17 AGI N1?A I''Em TPr1.E, Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, Commissions and Committees. CA'1'F(,0RY ❑ Discussion ❑Motion ® Resolution ® Ordinance ❑ BidAward ❑ Public Hearing ❑ Other Mtg Date 01123117 Mtg Date A/Itg Date 216117 Mtg Date 216117 Mtg Date Nltg Date MIS Date SPONSOR ❑ Council ®Mayor ❑HR ❑ DC'D ❑ I~inance ❑ Fire ❑ IT ❑ P&R ❑Police ❑ PU% SPONSOR'S Update of the Tukwila Municipal Code pertaining to the City's Advisory Boards, SUMMARY Commissions and Committees to incorporate recommended best practices. The Council is being asked to review the legislation at the January 23 C.O.W. and forward this item to the February 6 Regular Meeting Consent Agenda. R}xII.WEM BY ® COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A* COMMITTEE CI-IAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office C0MMI'1'1rr I *The Council President approved this going directly to the C.O.W. COST IMPACT / FUND SOURCE F?XPFsNDFCURF RF QUIRK) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/23/17 MTG. DATE ATTACHMENTS 01/23/17 Informational Memorandum dated 01/13/2017 9 Ordinances and 1 Resolution 2/6/17 21 22 City of Tukwila 0 Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: CITY COUNCIL FROM: MAYOR EKBERG BY: CHERYL THOMPSON, EXECUTIVE ASSISTANT CC: DAVID CLINE, CITY ADMINISTRATOR DATE: JANUARY 13, 2017 SUBJECT: MUNICIPAL CODE UPDATE TO THE CITY'S BOARDS AND COMMISSIONS ISSUE To update the Municipal Code to incorporate best practices as guidelines for the City's Advisory Boards, Commissions and Committees. BACKGROUND The Municipal Research and Services Center has published a report outlining best practices for Advisory Boards, Commissions and Committees. City staff did an assessment of our Boards, Commissions and Committees and determined that it would be beneficial to the City to update the Chapters of the Tukwila Municipal Code that pertain to our Boards, Commissions and Committees. The purpose of the update to the Municipal Code is to provide for consistency and to incorporate the recommended best practices: Purpose, Member Qualifications, Appointment Procedures, Length of Appointment, Revocation of Appointment, Organization, Procedures for Conduct of Meeting, Meeting Schedule, Staff Assistance, Reporting Requirements, Evaluation Process and Bylaws/Rules of Procedure. Rather than having the terms for various boards and commissions expiring at different times throughout the year, we are proposing that all terms expire at the end of the calendar year. If the Council approves the proposed change in term expiration dates, all existing terms will be extended to December 31 of the year they are set to expire. The majority of the advisory groups have had the opportunity to review the proposed changes. DISCUSSION The following will summarize the proposed changes to each advisory group. Arts Commission The main changes to TMC 2.30 Tukwila Arts Commission were to add provisions for Revocation of Appointment, Staff Assistance, Reporting Requirements and Evaluation Process and the adoption of Bylaws. Civil Service Commission The main changes to TMC 2.42 Civil Service Commission were to add provisions for Procedures for Conduct of Meeting, Staff Assistance and the adoption of Bylaws. Equity and Diversity Commission The changes to TMC 2.29 Equity and Diversity Commission are more substantial. Staff is proposing to change the name from Equity and Diversity to Equity and Social Justice and to modify the objectives of the Commission to include facilitating better understanding and 23 INFORMATIONAL MEMO Page 2 awareness of social justice and human rights. In addition to changing the name of the C0OODliGGion' St8# is D[ODOGiOg t0 make the Sister Cities C0n0nOittH8 a sub-committee of the Equity and Social Justice Commission and to change the name from Sister Cities Committee to Sister Cities and Civic Awareness Committee. The purpose of the Sister Cities and Civic Awareness Committee would be expanded to include connecting youth and residents with civic organizations for education and awareness. Other changes include adding provisions for Revocation of Appointment, Evaluation Process and adding G Student Representative. Park Commission The main changes 1OTMC 2.32 Park Commission are tO increase membership from five members to up to seven members, and to add provisions for Revocation of Appointment, Staff Assistance, Reporting R8qUi[80eDiG and Ev8|VGtiOD Process and adoption of bylaws. Planning Commission The main changes tOTK8C 2.38 Planning Commission are tO add provisions for Organization, Procedures for Conduct of Meeting, Meeting Schedule and Staff Assistance. Community Oriented Policing Citizen's Advisory Board The main changes toTW4C 2.89 Community Oriented Policing Citizen's Advisory Board are tO add provisions for Staff Assistance, EvG|V2tiOD PrOC8S8 and the adoption Of bylaws. Human Services Advisory Board The main changes to TMC 2.34 Human Services Advisory Board are to add provisions for Staff Assistance, Reporting Requirements and Evaluation Process and the adoption of bylaws. Library Advisory Board The main changes toTK8C2.83 Library Advisory Board are tn increase membership from five members to up1O seven members, add G Student Representative, and add provisions for Staff Assistance, Reporting Requirements and Evaluation Process and adoption Ofbylaws. Lodging Tax Advisory Committee The changes tOthe Lodging Tax Advisory Committee include repealing ReGO|UtiODS 1381 and 1533 that established the Committee and adding the Committee to the Municipal Code as TIVIC 2.35 Lodging Tax Advisory Committee. The changes between the Resolutions and TIVIC 2.35 are codifying the appointment and the term of appointment in compliance with RWC 67.28, and adding provisions for Meeting Conduct, E9y-L@wG, Staff Assistance, and Reporting Requirements. RECOMMENDATION Staff recommends that the Council review the legislation at the January 23 Committee of the Whole meeting and forward for approval tV the February G' 2017 Regular Consent Agenda. Attachments Draft Ordinance TIVIC 2.30 Arts CoD)nniGSi0D Draft Ordinance TK8C 2.42 Civil Service CODlDliGsiVD Draft Ordinance TIVIC 2.29 Equity and SOCi8| Justice C0rODlissiOD Draft Ordinance TIVI[| 2.32 Park COD1Dli8SiOn Draft Ordinance TK8C 2.36 Planning C0Ol[DiS8iOn Draft Ordinance'TK8[| 2.39 CVOlDlUDity Oriented Policing Citizen's Advisory Board Draft Ordinance 7-MC 2.34 Human Services Advisory Board Draft Ordinance TK8C 2.33 Library Advisory Board Draft Ordinance TK8C2.35 Lodging Tax Advisory Committee/Draft RHGV|utiOO DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2428; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.30, "TUKWILA ARTS COMMISSION,$1 TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2428 is hereby repealed in its entirety. Section 2. TMC Chapter 2.30 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.30 is hereby reenacted to read as follows: CHAPTER 2.30 TUKWILA ARTS COMMISSION Sections: 2.30.010 Establishment of Commission - Purpose Number of Members 2.30.020 Membership 2.30.030 Commission Organization Qff4rizrq nf Commission Meetings- Quorum 2.30.040 Meetings FuRGtion and QbjeGtives 2.30.050 Reporting Requirements and Biennial Review 2.03.060 -Creation of Municipal Arts Fund for Capital Arts Projects W:Word Processinmordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 1 of 6 25 Section 3. TIVIC Section 2.30.010 is hereby reenacted to read as follows: 2.30.010 Establishment of Commission - Purpose Number of Members The Tukwila Arts Commission (the "Commission") is hereby established to serve in an advisory capacity to the Mayor, City Council or other commission or board of the City on matters including, but not limited to, those set forth hereinafter. The activities of the Commission shall include the following: 1. To represent the City's interest in art matters, to be a spokes-group for art matters in the City, and to keep the Mayor and City Council informed on all such related matters. 2. To be a central body to whom art organizations, artists and anyone interested in cultural advancement of the community may come for information or assistance. 3. To encourage and aid programs for cultural enrichment of Tukwila citizens. 4. To coordinate and strengthen existing organizations in the field of art, and to develop cooperation with schools and regional and national art organizations. 5. To explore ways and methods of obtaining private, local, State, and federal funds to promote art projects within the community. 6. To review and make recommendations on all works of art acquired by the City, inclusive of all art incorporated into capital improvement projects. 7. To render any other advice and assistance in the field of art, aesthetics and beautification as requested. 8. To render any other assistance to the City in any other artistic activities as may be referred to by the City. Section 4. TIVIC Section 2.30.020 is hereby reenacted to read as follows: 2.30.020 Membership A. Qualifications. Members must be residents of the City of Tukwila orown/work at a business within the city limits of the City of Tukwila B. Number of Members. The Commission shall be comprised of not less than five and not more than seven members the Gil-"Y GGunc4. At least three members of said Commission shall be involved in the instruction of or otherwise professionally engaged in the visual and/or performing arts whenever possible. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.30.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. W:Word Processing\Ordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 2 of 6 26 D. Term of Appointmen mernbefs.hip. The term of appointments ems for the members of the Tukwila Arts Commission shall be four years provided, however, that in order that-for the fewest terms to expire in any one year all of-4he-current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number-a-s4o4ows: Term for Positions 1 and 2 shall expire December 31, 2018 Term for Positions 3, 4 and 5 shall expire December 31, 2020 Term for Positions 6 and 7 shall expire December 31, 2017 Position Number 1 shall expire DeGernber 31, 2014 Positn io NumbeF 2 shall expire DeGember 31, 2014 Position Number 3 shall expire DeGember 31, 2016 Position NumbeF 4 shall expiFe DeGembeF 31, 2016- Position NumbeF 5 shall expire DeGembeF 31, 2016 Position NumbeF 6 shall expire DeGember 31, 2017 Position NurnbeF 7 shall expire DeGember 31, 2017 After the expiration of the current terms for the existing Commission members T-os,#k)-Rs 1 thF()Ugh-5)_listed above, each term thereafter shall be for a period of four years. E. Student Representation. In addition to the appointed positions, the Commission w4l-shall seek to 'recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. The flhr--ugh, their senier year-. F. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W:Word Processing\Ordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 3 of 6 27 Section 5. TMC Section 2.30.030 is hereby reenacted to read as follows: 2.30.030 Commission Organization Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair, and such other officers as may be determined by the Commission, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as chairperson. Section 6. TMC Section 2.30.040 is hereby reenacted to read as follows: 2.30.040 Meetings FunGtiOn and Objertives A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. BV-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the Commission-seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes and records, forwarding recommendations and/or implementing actions. The-Go, e State ef Washington, aas itne-vog exists 11-VI, — shall ritteR Of -1 U.- I - d e G 4Me-F1 A +kn+ . . be par+,Of the 41 .gis4.a#ve-_reGGrd-. nL that f0fe-��' ;OMrn1S-S4o-n- W:Word Processing\Ordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 4 of 6 28 Section 7. TIVIC Section 2.30.050 is hereby established to read as follows: 2.30.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. TIVIC Section 2.30.060 is hereby established to reenact the TIVIC section entitled "Creation of Municipal Arts Fund for Capital Arts Projects" to read as follows: 2.30.060 Creation of Municipal Arts Fund for Capital Arts Projects There is Greated—A special fund entitled the Municipal Arts Fund has been established, into which 1% of all qualifying Capital Improvement Project funds, as calculated below, shall be transferred. These funds, together with such other funds that the City may from time to time transfer into said fund, shall be used to incorporate public art into qualifying Capital Improvement Projects, or for the purpose of acquisition of or otherwise providing for the advancement of public art within the City of Tukwila. Qualifying Capital Improvement Projects shall include Parks development projects and Public Works projects. 1% of qualifying Capital Improvement Projects shall be calculated based upon construction cost identified at the time the project is funded, and shall exclude any City funded amount for the acquisition of real property, demolition, or equipment. This shall be a fixed amount and shall not fluctuate with future project budget adjustments. Section 9. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 10. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 11. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W:Word ProcessingNOrdinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 5 of 6 29 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Arts Commission-TMC 2.30 1-9-17 CT:bjs Page 6 of 6 30 wM11� ry nm;ri" 71 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,WASHINGTON, REPEALING ORDINANCE NOS. 2417 AND 1877; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.42, "CIVIL SERVICE COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, many of the provisions of Tukwila Municipal Code Chapter 2.42 are addressed within the Civil Services Rules adopted by the Civil Service Commission and are not necessary within the Tukwila Municipal Code itself; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2417 and 1877 are hereby repealed in their entirety. Section 2. TMC Chapter 2.42 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.42 is hereby reenacted to read as follows: W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 1 of 13 31 CHAPTER 2.42 CIVIL SERVICE COMMISSION Sections: 2.42.010 Establishment of Commission — Purpose Definitions 2.42.020 Membership Civil SerViGe Gernmmssion Created, Appointrn Terms, Removal and QUGFUM 2.42.030 Commission Organization — Duties i Qrnnnizatien of Commssion Powers and Duties SeGretary 2.42.040 Meetings 2.42.050 Persons Included — Competitive Examination —Transfers, Discharges and Reinstatements 2.42.050 Existing Persennel Continued Under Givil SeFV*Ge 2.42.060 Qualifications of Applicants 2.42.070 Tenure of Emp[Gy-went--Grounds-for-aschaTge,—R-e&-cAion-o-r Deprivation.w spen-sio-n-, --P-roGedure fer Remvvr'r�, DisGhafge- in,'estigatio-n Hearing 2.42.090 — Filling Of VaGaRGieS Probationary Peried 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed 2.42.080 Enforcement by Civil Action — Legal Counsel 2.42.090 Deceptive Practices, False Marks, Etc., Prohibited 2.42.100 Penalty—Jurisdiction 2.42.110 Applicability Section 3. TMC Section 2.42.010 is hereby reenacted to read as follows: 2.42.010 Establishment of Commission — Purpose DeRnAkms, Pursuant to the authority conferred by RCW 41.08.030 and 41.12.030, the City of Tukwila Civil Service Commission ("Commission") is hereby established. 2.42.010 Definitions As used in this Ghapter, the words and terms set forth in TMG Chapter 2.42 shall be given the fGIIGwing definitiGn�. 1. "Appointing autherity OF pewer" inc;ludes evew-person or group of persons who, aGtiRg singly or in GORjURGtm()R, as a maYOF, mayor's designee, GOURGil Or otheFw"se, is OF are a nvested with power and authGFity tO se!eGt, appoint, or employ any per-son to hold any OffiGe, plaGe, POSitiOR OF employment subjeGt tO GiVil seFVOGe. 2. "Appointment" inGludes all means of seleGtien, appointing OF employing any person to hold any OffiGe, plaGe, POSitiOR or employment subjeGt to Givil se, i- 3. "Commission" means the GiVil seNiGe on herein Greated, and IlGemmissioner" means any one of the three G �rs appointed to that, W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 2 of 13 32 Section 4. TIVIC Section 2.42.020 is hereby reenacted to read as follows: 2.42.020 Membership Civil SeFViGe Commission Created, Appointment, Terms, Removal and Quorum A. Qualifications. Members must meet the following requirements: 1. Be a citizen of the United States; 2. Be a resident of the City of Tukwila for three years preceding the appointment; and 3. Be registered to vote in King County. B. Number of Members. The Commission shall be comprised of three members that meet the requirements listed in TIVIC Section 2.42.020A "Qualifications." C. Appointment Process. Community members that meet the requirements listed in TIVIC Section 2.42.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission will review the application and make a recommendation to the Mayor. The Mayor appoints applicants to the Civil Service Commission. D. Term of Appointment. The term of appointment for the members of the Civil Service Commission shall be six years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Position 1 shall expire December 31, 2021 Term for Position 2 shall expire December 31, 2017 Term for Position 3 shall expire December 31, 2019 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of six years. E. Compensation. The members of &u-Gh-the Commission shall serve without compensation. F Resignations. If a Commission member is unable to complete their term of service a letter of resignation should be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 3 of 13 33 H. Revocation of Appointment. Any member of such-the Commission may be removed from office for incompetence, incompatibility or dereliction of duty, or malfeasance in office, or other good cause; provided, however, that no member of the Commission shall be removed until charges have been preferred, in writing, due notice and a full hearing held. [RCW 41.08.030, RCW 41.12.030] 2.42.020 Civil Ser-voce Commission Created, Appointment, Terms, Removal and Quorum A. There is Greated on the City a Civil SeFV*Ge Commission, wh*Gh shall be GOMP of three pefs-ens. B. The members Of SUGh Gemmission fshall be appointed by the Mayor; provided, that the members of the GMI SeFViGe Gem * " stituted pursuant to the ordinaRGes- repealed by OrdinanGe No. 1877 shall be the initial Go .- -.- - s of the newly GFeated Givil SeFViGe Com * * j shall Gontinue in OffiGe until the term of their GUFrent appOiRtment expires. Confirmation of the appointment or appOiRtments Of GO by any legislative body shall be required. D. Ne person shall be appOiRted a member of suE;h Go i he is not a Gitizen of the United States, a resodent of Tukwila for at least three years pFeGeding GUGh app6ntmeRt0 and an eleGter of the Gounty wherein he resides. E. F=xGept for the initial GOMmission, the term of office of such 0 nmmissinners shall be six years. G. The members Of SUGh Gemmission shall devete due time and attention to the perfermarlGe of the duties hereinafter speGified and imposed upon them by this Ghapter. H. Two members Of SUGh Commission shall GORstitute a quorum and the votes 0 any two members of suGh Gem i " 1GUrFing shall be suffqGieRt for the de6siOR Of all matters and the transaGtiGn of all b ff isiness to be deGided or transaGtE d by He Gemmission under or by virtue of the previsiens of this Ghapter. Section 5. TIVIC Section 2.42.030 is hereby reenacted to read as follows: 2.42.030 Commission Organization - Duties ,OrganizatioR of COMMOSSROR Powers and Duties SeGreta-Fy A. immediately after appointment, the Gemmission shall orgaRize by e!eGt*Rg one of its membeFS GhaiF,----,----- ---d- shall hold regular meetings at least GRGe a MORth, and ;y be required for the proper di6Gharge of its duties. it shall suc;h add-itie-n-al meeiings; as rn; be the duty of the Civil SeFV*Ge Gemmis6ioi4� W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 4 of 13 34 A. Election of Chair and Vice Chair. Members of the Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair to serve for one year . The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. B. Duties of the Commission. it—shall!-tee The dutyies of the Civil Service Commission shall include: 1. To make suitable rules and regulations to implement this GhapteF whiGh are ^^f Qv i�k r nnA r��idn ­__Rs_istePAAY#h the pFGViGienst,._.__.. ­111 _­ ,_"'_._tions that shall provide in detail the manner in which examinations may be held, and appointments, promotions, transfers, reinstatements, demotions, suspensions and discharges shall be made. The rules and regulations shall also provide for the classification of all positions within the Police and Fire Departments according to the duties, responsibilities and qualifications of each and shall further provide the manner in which such classification shall be accomplished. The rules and regulations and any amendments thereof shall be available to the p on. Fules and regula-tionsirn-ay be changed from time to time. 2. All tests shall be practical and shall consist only of subjects which will fairly determine the capacity of persons examined to perform duties of the position to which appointment is to be made, and may include tests of physical fitness and/or manual skill. 3. The rules and regulations adopted by the Commission shall provide for a credit in favor of all applicants for appointment under civil service, who, in time of war, or in any expedition of the Armed Forces of the United States, have served in and been honorably discharged from the Armed Forces of the United States, including the Army, Navy and Marine Corps and the American Red Cross, in compliance with RCW 41.04.010. 4. The Commission shall make investigations concerning and report upon all matters touching the enforcement and effect of the provisions of this chapter, and the rules and regulations prescribed hereunder; inspect all institutions, departments, offices, places, positions and employments affected by this chapter, and ascertain whether this chapter and all such rules and regulations are being obeyed. 5. Such investigations may be made by the Commission or by any commissioner designated by the Commission for that purpose. Not only must these investigations be made by the Commission as aforesaid, but the Commission must make like investigation on petition of a citizen, duly verified stating that irregularities or abuses exist, or setting forth in concise language, in writing, the necessity for such investigation. In the course of such investigation, the Commission or designated commissioner, or Chief Examiner, shall have the power to administer oaths, subpoena and require the attendance of witnesses and the production by them of books, papers, documents and accounts appertaining to the investigation and also to cause the deposition of witnesses residing within or without the state to be taken in the manner prescribed by law for like W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 5 of 13 35 depositions in civil actions in the superior court; and the failure upon the part of any person so subpoenaed to comply with the provisions of this section shall be deemed a violation of this chapter and punishable as such. 6. All hearings and investigations before the Commission, or designated commissioner, or Chief Examiner, shall be governed by this chapter and by rules of practice and procedure to be adopted by the Commission, and in the conduct thereof neither the Commission, nor designated commissioner, shall be bound by the technical rules of evidence. No informality in any proceedings or hearing, or in the manner of taking testimony before the Commission or designated commissioner, shall invalidate any order, decision, rule or regulation made, approved or confirmed by the Commission; provided, however, that no order, decision, rule or regulation made by any designated commissioner conducting any hearing or investigation alone shall be of any force or effect whatsoever unless and until concurred in by at least one of the other two members. 7. To hear and determine appeals or complaints respecting the administrative work of the Human Resources Department related to the Commission's duties, the rejection of any examination and such other matters as may be referred to the Commission pursuant to the duties outlined in TMC Section 2.42.030.AB.1. 8. To establish and maintain in card or other suitable form a roster of employees covered by civil service. 9. To provide for, formulate and hold competitive tests to determine the relative qualifications of persons who seek employment in any class or position and, as a result thereof, establish eligible lists for the various classes of positions as established by the City; and to provide that employees laid off because of curtailment of expenditures, reduction in force, and for like cause, head the list in the order of their seniority, to the end that they shall be the first to be reemployed. 10. When a vacant position is to be filled, to certify to the appointing authority, on written request, the names of the three persons highest on the eligible list for the class. The Commission shall make provision in its rules for provisional or temporary appointments to be utilized when there is no such eligible list applicable to the vacant position, or which may be utilized at the discretion of the appointing authority when there are less than three names on the eligibility list applicable to the vacant position. Such temporary or provisional appointment shall not exceed a period of six months in duration but may be extended for up to an additional six months if for any reason it cannot be determined at the expiration of the initial appointment that the position being filled by temporary or provisional appointment will in fact continue to be vacant, such as in the instance of a position vacant due to an officer on disability leave under the LEOFF Act, or for other good cause which in the discretion of the Commission warrants an additional extension of such a provisional or temporary appointment. 11. To keep such records as may be necessary for the proper administration of this chapter. W:Word Processing\OrdinancesCivil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 6 of 13 36 12, Approval of payroll in accordance with RCVV 41.08.120 and RCW 41.12.120. C. Appointment of Secretary and Chief Examiner. The Commission shall appoint a person to hold the position of Secretary and Chief Examiner. The method of a ointment and duties of the Secretes and Chief Examiner shall be as prescribed in the rules adopted bv the Commission. The duties of the Secretary and Chief Examiner shall be to keep the records of the Commission, preserve all reports made to it, superintend and keep a record of all examinations held under its direction, and perform such other duties as the Commission may prescribe. Section 6. TIVIC Section 2.42.040 is hereby reenacted to read as follows: 2.42.040 Meetings A. Frequencv and Conduct. Commission meetings shall be held at least monthl and shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. Two members of such the Commission shall constitute a quorum and the votes of any two members of such Commission concurring shall be sufficient for the decision of all matters and the transaction of all business to be decided or transacted by the Commission under or by virtue of the pmvisiens-ef-this—,,hapter. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. 6. Duties of civil service Secretary and Chief Examiner as appointed per TIVIC Section 2.42.030.C. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 7 of 13 37 Section 7. TIVIC Section 2.42.050 is hereby reenacted to read as follows: 2.42.050 Persons Included -Competitive Examination -Transfers, Discharges and Reinstatements The provisions of this chapter shall include all full-time, fully paid employees of the City's Police and/or Fire Departments, with the exception of the chiefs thereof who, because of the nature of their positions and pursuant to RCW 41.08.050 and 41.12.050, shall serve in their positions as other City department heads, and with the further exception of all clerical, dispatchers, fire inspectors, mechanics and other employees of the Fire Department who are not full-time, fully commissioned firefighters. The position of civil service Secretary and Chief Examiner shall not be a civil service position. All elenndie P,-a-Rd !AZ!j:&2jf!1 wppa#4al���-n. NFL) - i:i � i i I stated-j 1!11 11 tran-sfe-ne-ed, disc#a-rged­fro­m­any­s,uGh-p1aG 2.42.060-Existing Personnel Continued Under Civil Service For the benefit of the publiG sePViGe and to prevent dela, , i j I .RterFuptien therein by reason of the enaGtment of this GhapteF, all persons having GOMpleted-probatiooi-n-the POliGe or FiFe Department are heFeby deGlared permaReRtly appointed Linder GiVil seFViGe to the Off"Ges, plaGes, positions oF employments whiGh they shall then hold reespeGtively, and net on probation; and every Such person is hereby auternatiGally adopted and indUGted peFmanentl�,� GiVil seFViGe, into SUGh Off"Ge, plaGe, position or empleyment whiGh SUGh person t holds even though that OffiGe, plaGe, position eF employment not subjeGt to the GiVil seWiGe FequiFements of this Ghapte-F Section 8. TIVIC Section 2.42.060 is hereby reenacted to read as follows: 2.42.060 Qualifications of Applicants An applicant for a position of any kind under civil service must be a citizen of the United States of America who can read and write the English language. An applicant for a position of any kind under civil service must be of an age suitable for the position applied for, in ordinary good health, of good moral character and of temperate and industrious habits; these facts to be ascertained in such manner as the Commission may deem advisable. 2-42-07-o DepfivaUGn-Gf­PTMTeg_e-_ be-re ffioved--GP d-i&Gharge4,--s-as-pended--w4th-out-pay,—dem-Gted,---or-reduced--4p,--raR-k,--GF W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 8 of 13 38 . 3----Me-ntal-or plio may-fey-t-h"ossffio a-whit,i e- ire-yee holds, -5- DT-unke-nness-eruse--of intoxicating -ligu-ors -naroe#iss-o-ae-"ther--habit fa i rte-d eff+oie+aey-W foyee;-r W'-; pfeGhA 13e-empleYee nri „nr1�r L+iLil corLiL+o 6 lIll� CGrLt!`b V "G f°Y 17 Ja.rTY 1 Vt.+ C -pe�Sg-F1-ta tae-et� ye�-+�-t-kEe-p r�f3 E�ri�ioee 2-.42-.M Pf u-re c-har.ge..._ !o i tion-- Mear-i-r ea-6 4 A—.— -'V1j-'�7e'rJV-ri—i-i i i t YFv' v'rC' 'J'af i' r�tl v e r3tl��C�-"'W'Yi'� appointed-ep-+ra ted-+Rte-oW service-u-nd - -e- # -be-removed; suspend-ed;-d d-e� r-cause;-.��poR-w t-t-e�GcG:atic n of--tlae-ap Omt+n tho accusatiGR ' led-vAh t#e-Go ion, B---Any--person--so--removed,_-sLtspend r--di&Glaarged-may, NithiR-t-eR days-fro , etaea=a-e�-d+s�aarr-ge�7°�^�;th-r"e God rl IBS i ma-R +a�l co 'fat+ ill-anon-shall-tae--C Ra i r�atao n-o# e-tie-as-or->�ras aa�l=Bade-few-political-e�-r de-mood-fai�--for c-ause. cod-#e+tl�for use;skaa+l-o '�-statnt-car-�=eer�p�-ey-meat-of-soCta-per-se�� +�a-the off e p+ace por7+tlen e + p�o�tr e s reed s +speoded; demoted .or arged;- eclat t s�a+l if-time-�orRraissien-Seo1�ides iR-its �Rd-eRt+tle-s+�la per-soR-to-pay or-COrrapensat-ion--fro��-tk� ae of-soc-b-r-ern©�a-!;s�speos+o�;-dernot-iaR--er--d-isobar-ge:—�-#�e--�orxa�is-s+o�poR-sa+ota lestat+oa�-lea--lle-�;--e#iii rRa iR�--tomes-�o�al;s�pe�a si e R; -de rROt-ion-or-d��a �e;--m a-y W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 9 of 13 39 &--T ie-asouu&edi4Tnway--app ' of-o-r-gi tQ+aG-a^d--d tuh ap -u-n- a i ae sE c aea ; t e-deter- in n-o€-Whe#-her4he j tom+-ale....are-deed--fa�i#l-�-f-or-c-a , .090--F4Hi"-of oases--41mba P--e-r-�Gd cart ,e fyiG hcxrn ...ur ,xu t-vriv-cam ,.rvw , ea-rae-fir;-shaft e-red ui&4ion--u awe +&s-Fo i-4-Gr t"a�Ete—Taco S8Fls&�A 9 cinr� is e autho-"*. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 10 of 13 40 q�-i�it�0�1-I era s--he-Id--fey-a be-gu-alified 'tG4he--positioia r-1 If+hero is an el;gihle I' Lam+-r-i-erre..-r--e... ,..s-u-r,-ti.rtre�-,-e�i-e.. , vacapsy-by temps'r-ary a'p oiRt'ment u'nti'l-t4ae eti�� n r•h lie+ h� t....ree'i b' ewes +ci'r �r e' E-. —To-�e e--appe'i'n�47g--auth-Gr"i#y-te-eexxer-C-i s'ifiO.s no-ap "be-de med-complete-u,qtil-after-t-h �4en.ea r-ie�rneleagpr-ebati nary-ser-wise; ,appo;-nt4ig-power-m-ay term;,�,e-4h.e-epnp4G Me4# -cif--the -fh-er-if; der' e test t ratio#t e �at#orit it yatat-or prometien-fry-tl�e`-p�ebati erefo'r; le Imo. T-h It-pr-�av+de-a-pr-s�� r -�-e-xtea'a -prc�batie+�s-few u� Section 9. TMC Section 2.42.070 is hereby reenacted to read as follows: 2.42.070 Power to Create Offices, Make Appointments and Fix Salaries Not Infringed All offices, places, job descriptions, positions and employments and Fire and Police Department classifications coming along within the purview of this chapter shall be created by the Mayor and City Council or Mayor alone or whomever otherwise is vested with power and authority to select, appoint, or employ any person coming within the purview of this chapter; and nothing contained in this section shall infringe upon the power and authority of any such person or group of persons, or appointing authority, to fix the salaries and compensation of all employees employed hereunder. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 11 of 13 41 Section 10. TIVIC Section 2.42.080 is hereby reenacted to read as follows: 2.42.080 Enforcement by Civil Action — Legal Counsel It shall be the duty of the Commission to begin and conduct all civil suits which may be necessary for the proper enforcement of this chapter and of the rules of the Commission. The Commission shall be represented in such suits by the chief legal officer of the City, or his/her designee, but the Commission may in any case be represented by special counsel appointed by it. Section 11. TIVIC Section 2.42.090 is hereby reenacted to read as follows: 2.42.090 Deceptive Practices, False Marks, Etc., Prohibited No commissioner or any other person shall, by himself or in cooperation with one or more persons, defeat, deceive, or obstruct any person in respect of his right of examination or registration according to the rules and regulations of this chapter, or falsely mark, grade, estimate or report upon the examination or proper standing of any person examined, registered or certified pursuant to the provisions of this chapter, or aid in so doing, or make any false representation concerning the same, or concerning the person examined, or furnish any person any special or secret information for the purpose of improving or injuring the prospects or chances of any person so examined, registered or certified, or to be examined, registered or certified or persuade any other person, or permit or aid in any manner any other person to personate him, in connection with any examination or registration of application or request to be examined or registered. Section 12. TIVIC Section 2.42.100 is hereby reenacted to read as follows: 2.42.100 Penalty—Jurisdiction Any person who shall willfully violate any of the provisions of this chapter shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine of not more than $100 and by imprisonment in jail for not longer than 30 days, or by both fine and imprisonment. Section 13. TIVIC Section 2.42.110 is hereby reenacted to read as follows: 2.42.110 Applicability The examination and eligibility provisions of this chapter and establishment of positions covered by civil service by the provisions of this chapter shall be effective for all appointments made after the effective date of this ordinance. Section 14. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 12 of 13 42 Section 15. Severabillity. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 16. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTH ENTI CATE D: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Civil Svc Commission-TMC 2.42 1-13-17 CT:bjs Page 13 of 13 43 44 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 1841, 2003, 2143 AND 2178; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.29, "EQUITY AND DIVERSITY COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, social justice is the fair and just relationship between individuals and society; and WHEREAS, social justice is based on the concepts of equity in human rights and equality; and WHEREAS, the City of Tukwila realizes the need to keep advisory boards and commissions relevant to the challenges facing the community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2003 and 2178 are hereby repealed in their entirety. Section 2. Repealer. Ordinance Nos. 1841 and 2143 are hereby repealed in their entirety, thereby eliminating Tukwila Municipal Code Chapter 2.31, "Sister Cities Committee." Section 3. TMC Chapter 2.29 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.29 is hereby reenacted to read as follows: W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 1 of 6 45 CHAPTER 2.29 EQUITY AND SOCIAL JUSTICEDIVERSITY COMMISSION Sections: 2.29.010 Establishment of Commission - Purpose Fun Gtien QbjeGtive 2.29.020 Membership Gernpositien of Commission 2.29.030 Commission Organization QffiGeFS Meeting PFC)Gedures Quorum 2.29.040 Meetings 2.29.050 Reporting Requirements and Biennial Review 2.29.060 Sister Cities Committee Section 4. TMC Section 2.29.010 is hereby reenacted to read as follows: 2.29.010 Function .J....-Establishment of Commission — Purpose The Equity and Diversity Commission ("Commission") is hereby established to shall serve in an advisory capacity to the Mayor and City Council for the City of Tukwila and t-BGafd. The objectives of the Commission shall be: 1. To promote understanding that accepts, celebrates and appreciates Guttural diversity within the community. 2. To serve as a resource for the community by providing information and educational forums that will facilitate a better understanding and aGGeptanGegwareness of GU!t'-"--! dill-renGes social justice and human rights. 3. To provide recommendations to the Mayor-, and City Council and SGhoel Beard that would4deRtfire gar ding opportunities to ---I ss Gultural diversity iss increase equity and social justice awareness and promote GUltural diver-sity-social justice programs. Section 5. TMC Section 2.29.020 is hereby reenacted to read as follows: 2.29.020 Composition of Com missionMembership A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the city limits of the City of Tukwila; or 3. Work in the education field in the City of Tukwila. B. Number of Members. The Commission shall be comprised of nine members po;-+—,4 k- + e--,RA — --d ­nfirmed by the GounGil-. To the extent ,all be ap Ilk— �y L11111 May possible, membership shall be representative of the diversity of the and G*t qommu�nit and should include: W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bj s Page 2 of 6 46 �41, of—" shall ke a memb-e r o f th e 1. Three membe, --RtlR'z-j the f .1y, -1 ..— -.1— Tukwila G-Y Two City employees and one Tukwila City Councilmember (Positions 1, 4 and 7). pfovkl�t- L f the City is unable to fill one of its three-two _ positions, a community member may fill one City position. 2. Three community members, two of whom may be representatives of busines-&-�,�unity that meet the resident or business criteria as stated in TIVIC Section 2.29,020.A (Positions 3, 6 and 9). ;�+r;^+ ^r Q 3. Three members representing the Disbi- - -Ghoo-1--laeafd-education field in Tukwila (Positions 2, 5 and 8) +',at if the SGheel Distrir---t inable to foil —e of its- thfe"os#ions-, If needed, a community member may fill one S--h----! DI-t-rirA education field position. C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.29.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointments of applicants to the City Council and all appointments are confirmed by the City Council. G. Appoietment to Gomm�ssion. Members 411 be reGOmmended by the Mayer and Gonfirmed by the City GounGil. D. Term of Appointment. The term of appointment for the members of the Equity and Social Justice Commission shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 3, 7 and 8 shall expire December 31, 2017 Term for Positions 4, 5, 6 and 9 shall expire December 31, 2018 After the expiration of the current terms for the existing Commission positions listed above, each term thereafter shall be for a period of two years. B. TeFms of Appointment. 1. The terms ef Gornrnssnon Position Nos. 1, 2, 3, 7 and 8 shall expire nr 7/311200-9-. 2. The terms of G PGGitiOR Nes. 4, 6, 6 and 9 shall expire 7/3U200-9-. 3. Positions M! be appointed feF twe year teFms thereafter. 4. V.PrUanGies shall be foiled fGF the remainder of the term of the member being replar,ed. W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 3 of 6 47 E. Student Representation. In addition to the appointed positions, the Commission shall seek to recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six meetings in a calendar year. Section 6. TMC Section 2.29.030 is hereby reenacted to read as follows: 2.29.030 Commission Organization Offirers Meeting Pro-Gedures - Quorum Members of the Commission shall meet and organize by electing; from their member&} the members of the Commission a Chairperson and a Vice-Chair to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice- Chair shall be elected by the members. T-he-ch.aj-rp_ef&on-&h­a4.l-It shall be the duty of the Chair to preside at all meetings. the abs nGe of the Ghair ch� the-n;eet+ g. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chairpe+s-o-n. D. The GOITIMiSSiGR shall keep the City ef Tukwila and the Tukwila SGheol DistriG apprised of its aGtivities and reGOFRmeRdations threugh periediG reports. Section 7. TMC Section 2.29.040, "Meetings," is hereby established to read as follows: 2.29.040 Meetings A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 4 of 6 48 G. The C . . shall Gheese its own meeting dates and times, and shall adoW operating rules Of PFOGedure. C. Quorum. A majority of the appok4ted-seated members of the shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensurinq that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. D. Staffing. Staffing shall be provided by GOeperative agreement between the Tukw'la SGheel DiStFiGt and the City of Tukwila-. Section 8. TIVIC Section 2.29.050, "Reporting Requirements and Biennial Review," is hereby established to read as follows: 2.29.050 Reporting Requirements and Biennial Review A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 9. TIVIC Section 2.29.060, "Sister Cities and Civic Awareness Committee," is hereby established to read as follows: 2.29.060 Sister Cities and Civic Awareness Committee A. Establishment. The Tukwila Sister Cities and Civic Awareness Committee is hereby established as a sub-committee of the Equity and Social Justice Commission. It shall be made up of members of the Equity and Social Justice Commission chosen by the Commission Chair and shall operate under the procedures set forth for the Equity and Social Justice Commission. W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 5 of 6 49 B. Purpose. The purpose of the Sister Cities and Civic Awareness Committee shall be to advise the Mayor and City Council on how to best promote understanding and goodwill between the Tukwila community and the peoples of other nations through collaboration, communication and programs, and by connecting youth and residents with civic organizations for education and awareness. C. Responsibilities. The Committee shall be responsible for the planning, development and coordination of programs that enhance goodwill and understanding between the residents of the Tukwila community and peoples of other nations and promote civic awareness. Section 10. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 11. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 12. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Equity&Social Justice Cmsn-TMC 2.29 1-6-17 CT:bjs Page 6 of 6 50 7',"A I'M Al AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2414; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.32, "PARK COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2414 is hereby repealed in its entirety. Section 2. TMC Chapter 2.32 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.32 is hereby reenacted to read as follows: CHAPTER 2.32 PARK COMMISSION Sections: 2.32.010 Establishment of Commission — Purpose Park Gem Created 2.32.020 Membership 2.32.030 Commission Organization Term of 0 2.32.040 Meetings FunGtien and QbjeGtive-s 2.32.050 Reporting Requirements and Biennial Review QfFiGeFs - Meetings QUGFUM W:Word Processing\Ordinances\Park Commission-TMC 2.32 1-9-17 CT:bjs Page 1 of 5 51 Section 3. TIVIC Section 2.32.010 is hereby reenacted to read as follows: 2.32.010 Establishment of Commission - Purpose Park Commission Created TheFe is GFeated in and fGF the Gity a park board to be known as the "Gity of Tukwila Park Gemmission." The City of Tukwila Park Commission (the "Commission") &14 is hereby established to serve in an advisory capacity to the Mayor and City Council for the City of Tukwila. The objectives of the Commission shall be: 1. To submit recommendations to the City Council on the acquisition, development, expansion and operation of parks and recreation facilities and programs in the City. 2. To explore ways and methods of obtaining private, local, state and federal funds for special projects with the parks, trails and open space system. 3. To advocate for healthy and active lifestyles and promote the quality of life that is provided through the programs and actions of the City's Parks and Recreation Department. 4. To recommend policy and standards for the construction, development, maintenance and operations of parks, playfields and recreation grounds belonging to or leased by the City. This includes community buildings as designated by the Tukwila City Council and improvements of such buildings. 5. To make recommendations on ornamentation of all parks and designated community buildings, and to control seasonal and other temporary decoration or ornamentation of street lights and standards. 6. To recommend to the City Council for adoption by ordinance rules and regulations for the use and management of any municipally-owned or controlled park or recreation facility. Publication of rules or changes in rules shall be in such manner as the City Council shall direct. Rules and regulations so adopted shall be enforced by the Police Department of the City. 7. To recommend names for parks in the City to the City Council for consideration, as per City of Tukwila resolution. Section 4. TIVIC Section 2.32.020 is hereby reenacted to read as follows: 2.32.020 Membership A. Qualifications. Members must be residents of the City of Tukwila or own/work at a business within the city limits of the City of Tukwila. B. Number of Members. The Commission shall be comprised of not less than five and not more than seven members. At least one of the commissioners shall be a senior citizen. A. The Park Gernmiss*en shall Gensist of five individuals, residents of the City, who shall be appointed I ,- ...-jor with Genfirmation by the City GeunGil. Of the five . ioRers, one shall be a senior Gitize-n-. W:Word Processing\OrdinancesTark Commission-TMC 2.32 1-9-17 CT:bjs Page 2 of 5 52 C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.32.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of offizeApp2Lntment. The term Of OffiGe-appointment for the members of the Tukwila Park Commission shall be three years provided, however, that in order that for the fewest terms to expire in any one year all Gf-the-current terms of existing appointed Commission members shall expire on MaTG-h-December 31 of the year set forth below for each respective position number-as-fo4ows: Term for Positions 1 and 6 shall expire December 31, 2019 Term for Positions 2, 4 and 7 shall expire December 31, 2018 Term for Positions 3 and 5 shall expire December 31, 2017 Position Number 1 shall expire MaFGh 31, 201-6 Position Number 2 shall expire MaFGh 31, 204-5 Position Number 3 shall expire MaFGh 31, 201-4 Position Number 4 shall expire MaFGh 31, 204-5 Position Number 5 shall expire MaFGh 31, 20�4 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of three years. E. Student Representation. In addition to the appointed positions, the Commission wfl4-shall seek to 'recruit one student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may no exceed four years or when the student graduates from high school, whichever comes first. A stud --.—Gted during their junior yeaf--,a4:!i1';:'1 to partIGIF)ate #*Gug#4heir-��. F. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W:Word Processing\Ordinances\Park Commission-TIVIC 2.32 1-9-17 CT:bjs Page 3 of 5 53 Section 5. TMC Section 2.32.030 is hereby reenacted to read as follows: 2.32.030 Commission Organization Term of Offioe Members of the Commission shall meet and organize by electing from the# membefs_hip-Lhe members of the Commission a Chair and a Vice-chair, and such other officers as may be determined by the Commission, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. T, -hairpersan shall It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. in the absenc;e of the 'k-11 -k-;r .airpersen, the ViGe Gh ..r,-. _'­' _­­ the-meeting. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall +k- act as Chairpef&op. The Parks and ReGreation Director (or designee) sh,all Section 6. TMC Section 2.32.040 is hereby reenacted to read as follows: 2.32.040 Meetings Function and Objectives A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). it D. The G_ .- . shall set its own meeting dates and shall give nGtiGe of suGh meeting n GOMplianGe with the Open PubliG Meetings AGt of the State of Washington, as now exists and as- it may be amended from time to time B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members 94he-Gommissio-wshall constitute a quorum for the transaction of business. D. Staff Assistance. The Parks wnd ReGreation Depa-rment-Citv shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA): 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. W:Word Processing\OrdinancesTark Commission-TMC 2.32 1-9-17 CT:bjs Page 4 of 5 54 E. in oFdeF to ensure that a proper FeGgFd is kept, staff shall GOrnpose wFitten minutes of all meetings ef the Commission. All deGuments and iterns that go before the Commission shall be part of the legislative FeGGFd. Section 7. TMC Section 2.32.050 is hereby reenacted to read as follows: 2.32.050 Reporting Requirements and Biennial Review OffiGers Meetings Quorum A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 72017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing0rdinancesTark Commission-TMC 2.32 1-9-17 CT:bjs Page 5 of 5 55 56 Y'l M NI'T" �� ,0 7r AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1802; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.36, "PLANNING COMMISSION," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1802 is hereby repealed in its entirety. Section 2. TMC Chapter 2.36 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.36 is hereby reenacted to read as follows: CHAPTER 2.36 PLANNING COMMISSION Sections: 2.36.010 Establishment of Commission — Purpose Created 2.36.020 Membership 2.36.030 Commission Organization --mutes 2.36.040 Meetings Tefrns-4-OffiGe 2.36.050 Reporting Requirements and Biennial Review VaGaRGies Rerneval Se!eGtiOR 2.36.060 OrganizatiGn 2.36.070 Minutes W:Word Processing\Ordinances\Planning Commission-TMC 2.36 1-13-17 CT:bjs Page 1 of 5 57 Section 3. TIVIC Section 2.36.010 is hereby reenacted to read as follows: 2.36.010 Establishment of Commission — Purpose C-rea-te� Pursuant to the authority conferred by RCW 35A.63, the Tukwila Planning Commission ("Commission") is hereby established to serve in an advisory capacity to the Mayor and City Council on matters relating to land use, comprehensive planning and zoning. They shall have such other powers and duties as enumerated by ordinance and codified in the Tukwila Municipal Code. ef Ch. 119, Laws of 1967, Ex. Sess., as amended by Ch. 81, Laws of 1 Ex. Sess., there is Greated a Gity Planning Commission, Gensisting of seven members w shall be appointed by the Mayor and Gonfirmed by the City Goun6l. Section 4. TIVIC Section 2.36.020 is hereby reenacted to read as follows: 2.36.020 Membership A. Qualifications. Members must meet the following requirements: 1. Be a resident of the City of Tukwila; or be a business owner, operator or management level employee, or qualified representative of a business operating in the City; 2. Be of voting age; and 3. Has lived or worked (if a non-resident) in the City for at least one year. A minimurn of six Planning Go . . iernbers shall reside within the GGFPGrat limits of the City of Tukwila on the day of that member's appointment tc) said position. MembeFs shall be seleGted frern a Gross seGtion of the GOMmunity representing d4erent trades, GGGUpations, aGtivities and geographiGal areas to provide a balanGed GOMMunity spirit. One member c)f the Planning GGrnrnission may be a business owner, management level employee, or qualified representative, who is net a Fesident �f thp r-Oty- All members shall be of voting age and shall have lived or worked, i,'-non ,--,-ent member, in the Gity fGF at least one yeaF. B. Number of Members. The Commission shall be comprised of seven members and shall include: 1. Six community members representing across section of the community from different trades, occupations, activities and geographical areas. 2. One member representing a business operating in the City. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.36.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission for review. The Commission and Community Development staff will make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. W:Word Processing\OrdinancesTlanning Commission-TMC 2.36 1-13-17 CT:bjs Page 2 of 5 58 D. Term of Appointment. h ,resent appe of P!--- shall r---; ­­- for the balarlee of their c;urreRt terms. Terms of office will be for a period of four years andshall -pire at —, ;,I-n;ght on the date of the +he-respeG#v�ms. When n" %vl"­­nn�W 0G^wuIrs, aPpeintrnerit for th ' 1,-sition shall be for four years, or the remainder of th erms, whiGhever-�'.,.E)Fter. I A I ny P-4ember may their term of off iGe_ exte n-ded-for-a-W-i-o of +;me not tO "Geed six 1-1101-1ths to Gomplete a special project, 1. The term of appointment for the members of the Planning Commission shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, and 5 shall expire December 31, 2018 Term for Positions 3, 4, 6 and 7 shall expire December 31, 2019 2. After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of four years. 3. Members who become non-residents during their term of office shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. If the member who represents the business community is no longer employed within the City, or his or her business relocates out of the City, that member shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. E. Resignations. If a Commission member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. VaGanGies GGGUrFing otherwise than through the expiration of terms shall be filled fo the unexpired terms. Members may be removed, after publiG hearing, by the Mayor, wi the approval of the City GOURGH, for ineffiGieRGy, RegleG_t of duty or rnalfeasanGe in offic NOtiGe of the Gharge and pendenGy of the hearing with FespeGt to the Ferneval of a member of the Planning Go . . hall be given by mail addressed to the residenGe of the aGGUsed member at least five days before the date of SUGh hearing. The rnernbers shall be seleGted without respeGt to PO!wt!Gal affiliations and they shall sep.fe without GOMpensatien; provided, however, they may be reirnbursed fe. ..eGessar"! inGUrred on performing their OffiGial duties. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Commission member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. W:Word Processing\OrdinancesTlanning Commission-TMC 2.36 1-13-17 CT:bjs Page 3 of 5 59 Section 5. TIVIC Section 2.36.030 is hereby reenacted to read as follows: 2.36.030 Commission Organization Powers Duties Members of the Commission shall meet and organize by selecting from the members of the Commission a Chair and a Vice-chair to serve for one year as outlined in the bylaws. it shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.36.040 is hereby reenacted to read as follows: 2.36.040 Meetinqs Terms of Office A. Conduct. The Commission shall hold at least one regular meeting per quarter. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Commission shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A maioritV of the seated members shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas and agenda packets, maintaining minutes, forwarding recommendations and/or implementing actions. E. Minutes. Minutes of Planning Commission meetings shall be distributed to the City Council not more than ten days after formal approval of such minutes by the Commission. Further, when items are to be discussed by the Council and the Commission minutes are pertinent, those minutes should be supplied to the Council in time to be read before Council consideration. W:Word ProcessinmordinancesTlanning Commission-TMC 2.36 1-13-17 CT:bjs Page 4 of 5 60 2.36.060 Organization The Planning Commission shall adopt FU18S Of PFOGeduFe that are Gensistent with state laws-. Section 7. TMC Section 2.36.050 is hereby reenacted to read as follows: 2.36.050 Reporting Requirements and Biennial Review Varanr."es -- Rernova-1-- Selection A. Reporting Requirements. The Commission shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the Previous year. B. Biennial Review. The City Council shall review the Planning Commission and the requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word ProGessing\Ordinances\Planning Commission-TMC 2.36 1-13-17 CT:bjs Page 5 of 5 61 62 dA1.11:T AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,WASHINGTON, REPEALING ORDINANCE NOS. 2229 AND 2082; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.39, "COMMUNITY- ORIENTED POLICING CITIZENS ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila created the Community-Oriented Policing Citizens Advisory Board (COPCAB) in 1994, which has proven to be a valuable resource in the development of recommendations aimed at community-wide public safety; and WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 2229 and 2082 are hereby repealed in their entirety. Section 2. TMC Chapter 2.39 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.39 is hereby reenacted to read as follows: W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 1 of 7 63 CHAPTER 2.39 COMMUNITY-ORIENTED POLICING CITIZENS ADVISORY BOARD (COPCAB) Sections: 2.39.010 Establishment of Board - Purpose Board Established 2.39.020 Membership Composition of Board 2.39.030 Board Organization Appointment TeFms 2.39.040 Meetings Gornpensatk)n 2.39.050 Reporting Requirements and Biennial Review Duties of the Board 2.39.060 Meetings and PFOGedure Section 3. TMC Section 2.39.010 is hereby reenacted to read as follows: 2.39.010 Establishment of Board - PurposeReard Established There is hereby established for the City of Tukwila a Gitizen's advisery beard te b known as the "Community Oriented POliGing Citizens AdvisGry BeaFd.' A. The City of Tukwila Community-Oriented Policing Citizens Advisory Board (COPCAB) is hereby established to serve in an advisory capacity to the Police Chief, the Mayor and the City Council. B. The duties of the Board shall include, but not be limited to, advising and making 1-t,;^ recommendations * 11 1 lief of PG4Ge_on issues concerning public safety and police services within the City, such as: 1. To enhance police-community relations. 2. To review and provide a community perspective and recommendations concerning procedures, programs, and the effectiveness of the police service. 3. To promote public awareness of the City's police services and programs including, but not limited to, business and residential crime prevention programs, safety training, domestic violence intervention, and D.A.R.E. 4. To hold public meetings from time to time to solicit public input regarding police services and programs. 5. To serve as a liaison between the Police Department and the community. 6. To encourage individuals and community groups to assist the Police Department in the implementation of police programs and services. 7. To review and make recommendations concerning such other and further matters as may be referred to the Board from time to time by the Mayor, the City Council, or the Police Chief. W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 2 of 7 64 C. Notwithstanding the duties of the Board as described within TIVIC Section 2.3 .05OA9.39.01 0A, the Board shall have no power or authority to investigate, review, or otherwise participate in matters involving specific police personnel or specific police-related incidents. The Board in no way shall receive or stand in review of complaints initiated against personnel of the Police Department, nor play any role in civil or criminal litigation. Section 4. TIVIC Section 2.39.020 is hereby reenacted to read as follows: 2.39.020 Membership of li3oard A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the city limits of the City of Tukwila; 3. Be an employee or a board member of a faith-based or non-profit organization operating within the City: or 4. Be an employee of one of the school districts operating within the City. B. Number of Members. The Board shall Consist be comprised of nine-eight members who shall meet the following qualifications: 1. Not less than five of the members shall be City residents, representing residential property owners and renters; 2. At least two members shall be owners or managers of businesses located within the City- if.0 hAM pfoviding-that,—i-f-the--business Go.—­—I u-1-H a - to fill one of ent may fill ene of*,he 644e -s; and 3. One member shall represent one of the school districts within the City. 4. One pGSitiGn shall be a Tukwila SGhool DiStFiGt student who iS GUFreRtly attending high SGheG_l within the City. C. Appointment Process. Community members that meet the requirements listed in TIVIC Section 2.39.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Board will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. A. All Board members shall be appeiRted by the Mayor, and shall be subjeGt tG Genfirmatien by the Gity Gouncik B. initial appointments to the Beard shall be made for the fol lowi ng4efms­ 1. One member of the Beard shall be appeinted to a ene yeaF te 2. Two members of the Board shall be appointed to twe year te 3. Two members of the Beard shall be appointed to three year:terms; W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 3 of 7 65 4. Four members of the Board shall be appeinted to ur year terms. G. All subsequent appointments, eXGept for varandes shall be four year terms, mpin in offiGe until thei _hpll r" IF SUGGeSSOFs are appointed and provided that members q Genfirmed, D. Term of Appointment. The term of appointment for the members of COPCAB shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 4 and 7 shall expire December 31, 2017 Term for Positions 2, 5 and 8 shall expire December 31, 2018 Term for Positions 3 and 6 shall expire December 31, 2019 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of four years. E. Student Representation. In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. H. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. D. VaGanGies OGGUFRRg ether than threugh the expiration ef terms shall be foiled fe the remainder of the tleFFn Of the member be;ng replaGed. VaGanGies shall be filled in the same manner as initial appointments are filled. E. Members may be removed at will, at any time prior to the end of th6r termT-by the Mayor. in addifien, members whe 41 te attend three GGnseGutive meetings, regular o-r-speoial, may be GORSidered te have va--*.--' 1.11411 .06,itiGF)s a d may be replaGed, as- provided for herei . Any member whO Geases to have the qualifiGatiens provided in T 2.39.020, COMPOSitiOR of Board, shall be deemed to have forfe4ed his or her E)ff*Ge. W:Word Processing\Ordinances\COPCAB-TMC 239 1-11-17 CT:bjs Page 4 of 7 66 Section 5. TIVIC Section 2.39.030 is hereby reenacted to read as follows: 2.39.030 Board Organization , A----i Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as chairperson. Section 6. TIVIC Section 2.39.040 is hereby reenacted to read as follows: 2.39.040 Meetings Compensation No member of the Board shall Fe ansat;on for seFV'Ges p rfermed. A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings will be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). Q. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws: 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations: 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. A. The Board shall have at least one regular meeting per quarter on SuGh day 0 MORth and at SUGh time as may be deteFmined by the Beard. SpeGmal meetings may held as eften as the BeaFd deems neGessary. All meetings of the Board shall be open to the publiG, eXGept as GtheWse PFOvided in the State Open PubliG Meetings AGt. All ,-,,-,.-,.,ents of the Open PubliG Meetings Act shall be followed-by-the-B-oard, W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 5 of 7 67 B. For purposes Gf GORdUGtiRq the Beard's business, exerGising its powers and fe aWother-p irposes, a quorum of the Board shall consist of five or more members. Any aGtion taken by a rn.- j ill ' 11 )se present, when these present Genstitute a quorurn at any regular or speGi-al meeting of the Board, shall be deemed and taken as the aGt*oR and minims m deGmsoen of the Board, G. The Board shall eleGt SUGh OffiGers as it deems neGessary in order t() GendUGt bUSiRess. The Board shall adept SUGh rules Gf PFOGedure as it deeMS ReGessary, D. The Board shall tape reGGrd er keep minutes of all meetings held and all bu-.*..--.. transaGted. All FeGGFds of the Board shall be open for publiG inspeGtion, eX-Gept these that may be exempt frern publiG diSGIOSUre Under State law. Minutes shall be distributed, at7a to the OffiGe of the Mayor and the Chief of PGIiGe. Section 7. TIVIC Section 2.39.050 is hereby reenacted to read as follows: 2.39.050 Reporting Requirements and Biennial Review Duties of the Board B. The Board shall make an annual report to the Mayor and City GounGil regarding aGt*Vit*1-- A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 6 of 7 68 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\COPCAB-TMC 2.39 1-11-17 CT:bjs Page 7 of 7 69 70 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1622; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.34, "HUMAN SERVICES ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1622 is hereby repealed in its entirety. Section 2. TMC Chapter 2.34 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.34 is hereby reenacted to read as follows: CHAPTER 2.34 HUMAN SERVICES ADVISORY BOARD Sections: 2.34.010 Establishment of Board — Purpose 2.34.020 Representative Membership 2.34.030 Board Organization Terms of Appointment Staffing 2.34.040 Meetings D-uties 2.34.050 Reporting Requirements and Biennial Review ReGOmmendations- -Reperts 2.34.060 Powers Off"Gers Meetings QUGFUM 2.34 070 GenfliGtS of Interes W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 1 of 6 71 Section 3. TIVIC Section 2.34.010 is hereby reenacted to read as follows: 2.34.010 Establishment of Human Servires Advisory Board — Purpose The Tukwila Human Services Advisory Board shall-is hereby established t0 in an advisory capacity to the Mayor and the City Council and a&-&uG.h-shall submit to the Mayor and City Council any recommendations regarding human services Spe,(.ifiGa* the --r A- --h^-u Id advise the Mayor and the City Coun-61 --n the status of human-sepAses needs and programs in the City. The Board 411-shall: 1. Assist in monitoring and assessing the need for human services in Tukwila. 2. Provide recommendations for the prioritizing of human services needs within the City. 3. Recommend human services policies. 4. Recommend human services projects for City funding. 5. Receive and review proposals for human services programs. 6. Render other assistance or advice on the human services issue as needed. The MayoF and City Council may refer to the Human SeWiGes Advisory Board, for reGennimendation and report, any erdinanGe, resolution, agreement or othei: matter Felating to human serviGes, and the Board shall pFomptly Fepert te the Mayer and City GeunGil thereon, making reremmendatie - and givi -.—ng 13"Gh advinp ;;q it pfGpe-r--. Section 4. TIVIC Section 2.34.020 is hereby reenacted to read as follows: 2.34.020 Representative Membership A. Qualifications. Members must meet at least one of the following requirements: 1. Be a resident of the City of Tukwila; 2. Own or work at a business within the City of Tukwila; 3. Be an employee or a board member of a faith-based or non-profit organization operating within the City; 4. Be an employee of one of the school districts operating within the City; or 5. Be an employee within the medical health community operating within the giy: B. Number of Members.' The Board shall be comprised of seven members that meet the requirements of TIVIC Section 2.34.020.A and should include, to the extent possible--membefsh4p shall 1. One representative from Tukwila's business community. 2. One representative from '.!a'&—fetkjk)US—C--GMMU-R-ity—a Tukwila faith- based or non-profit organization. W:Word Processing\Ordinances\Human Services Advisory Board-TIVIC 2.34 1-10-17 CT:bjs Page 2 of 6 72 3. Three at laFge GGRGeFRed Fesident Gutozen-s community members. 4. One representative from the local school districts. 5. One representative from Tukwila's medical health community. B. The pr",,..-,Y lentative frern City adrnirlistFatien shall be the Human ServlGes Gae4nater who shall serve as an ad hOG and nonvoting member of the Board. The Mayor may assign other additional Fepresentatives as deemed neGessaFy. G. Members FepFeseRting inStitUtiORS shall represent the brGadest possible GenstituenGy through a variety of aGtivities, to inGlude GOOrdination with other simila erganizatiens OF GOunterpaFts. D. in the event that the representative is no longer affiliated with their Organization, the representative will be asked to vaGate their position as SOOR a-s a SUGGessoF Gan be appointed, The Tukwila Human SeFViGes Advisory Beard s hereby Greated and established, whiGh shall Gensist of seven members who shall be appointed by the MayeF, subjeGt to Gonfirmation by a majority vote of the City GeunGil. Appointments shall be made frern ind4viduals demonstrating fitness feF the position and shall be selected Wtheut respeGt to political affiliatien, raGe, GFeed er sex. MembeFs may be removed by the Mayor, subjed to Gonfirmafion by a majority vote of the City CounGil, for any reason. Members shall Pot reGeive -a salary or etheF GOMpensation 1_ seNIGes ass an advisory Board member, bu neGessary expenses ef the Beard aGtually inGUrred shall be paid fro I I I . te City funds. C. Appointment Process. Community members that meet the requirements stated in TIVIC Section 2.34.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Board will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. A. The initial terms ef appointment f9F mernbeFsNp of the Board Shall be as follows: 1. Pes4tiens 1, 2, and 4, three years (Position 1, Health GOMmunity FepreseRtative, Pesofion 2, SGheel DiStFiGt GGMnIunity representative; and Pesitk)n 4, at large C-itizeR); 2. Positions 3 and 5, twe years (P9Sit'GRS 3 and 5, at large Gitizen); 3. Posmtien 6 and 7, one year(Position 6, Bu i :nURity representative; Position 7, ReligiOU6 GOMMunity Fepresentafiv-&) D. Term of Appointment. The term of appointment for the members of the Human Services Advisor ,y Board shall be three years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on December 31 of the Year set forth below for each respective position number: W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 3 of 6 73 Term for Positions 5 and 6 shall expire December 31, 2017 Term for Positions 3 and 7 shall expire December 31, 2018 Term for Positions 1, 2 and 4 shall expire December 31, 2019 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of three years. E. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. B. Upon expiration of the initial terms set forth above, eaGh subsequent term shall be foF a three year period or until a SUGGessoFis appointed and Genfirmed as set ferth in TIVIC 2.34.010. With any appointment to a pesition vaGated, the expiration ef the term of the appointment shall be to fill GRIY the expired position of said term. VaGanGies shall be filled for unexpired teFrns as so in the manner 1R whiGh members of the Board aFe regulady Ghesen. Staffing shall be provided by the Human ServiGes GeardinatOF GF as diFeGted by the Mayor. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TIVIC Section 2.34.030 is hereby reenacted to read as follows: 2.34.030 Board Organization Terms of Appointment Staff" Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.34.040 is hereby reenacted to read as follows: 2.34.040 Meetinqs Duties A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 4 of 6 74 B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. 2.34.060 Powers - Officers - Meetings Quorum A. The BGard shall have the power to Greate and adopt SUGh bylaws as aFe neGessary for the Gc)ndUGt of business. B. A majority of the Beard shall constitute a quorum for the transaGtion of business. C. Members of the Board shall meet and organize by eleGting from the members 0 the Beard, a Gha*Fperson or ViGe Ghairpersen and SUGh otheF OffiGers as may be r determine-' by 'he -hair .7 1­ _h D. The Ghair shall preside at all meetiRgs. The ViGe GhaIrpeFSoR shall perform this duty in the absenGe E)of the Gha;FpersE)n. E. The Beard may oFganize into GOMMittees in order to aGhieve the purpose of this Ghapter. The Ghair of any subGE)MM;ttee shall be a membeF of the Beard. Additional peFsons whe are not Beard members may be FeGFUmted by the Beard on an ad hGG basis, to seNe _ a mnmittee and provide information or expertise. F. The Beard members shall meet at least quarterly. G. The Beard shall keep a reGOFd of their meetings. Section 7. TIVIC Section 2.34.050 is hereby reenacted to read as follows: 2.34.050 Reporting Requirements and Biennial Review Recommendations - Reports W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 5 of 6 75 A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations durinq the biennial budget process. 2.34.070 ConfloGts of interes if any member of the Hurnan SeNiGes Advisory BoaFd GenGludes that SUGh membe has a GORfl*Gt ef interest with respeGt to a matter pending before the Board, that rnernb shall disqualify himself or herself from partiGipating in the deliberations and deGisien making PFOGess with respect to that matte4:7 Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2017. ATTEST/AUTH E NTI CATE D: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Human Services Advisory Board-TMC 2.34 1-10-17 CT:bjs Page 6 of 6 76 0 FRIN V91F AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS. 1765, 1520 AND 1405; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.33, "LIBRARY ADVISORY BOARD," TO UPDATE ORGANIZATIONAL STRUCTURE AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance Nos. 1765, 1520 and 1405 are hereby repealed in their entirety. Section 2. TMC Chapter 2.33 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.33 is hereby reenacted to read as follows: CHAPTER 2.33 LIBRARY ADVISORY BOARD Sections: 2.33.010 Establishment of Board — Purpose Established 2.33.020 Representative Membership 2.33.030 Board Organization Terms of AppOiRtment Staffing 2.33.040 Meetings Duties 2.33.050 Reporting Requirements and Biennial Review ReGOrnmendatiens Rrts 2.22.060 epePowers QffiGeFS Meetings Quorum W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT:bjs Page 1 of 6 77 Section 3. TIVIC Section 2.33.010 is hereby reenacted to read as follows: 2.33.010 Establishment of Board — Purpose Established The Library Advisory Board ("Board") shall—is serve in an advisory capacity to the Mayor and the City Council and as-s-ue-h--shall submit to the Mayor and City Council any recommendations regarding library services. l c)re speGili—ally, the- --,,4 -1--" IeThe Board shall: 1. Conduct an annual review of the library agreement between the City and the King County Library4Xs#4c-t System. 2. Recommend programs for library services to be incorporated into such agreement. 3. Develop recommended programs to promote library services for City citizens, and make the public aware of those facilities that are available for public use. 4. Assist in planning, scheduling and participating in special programs or projects, such as setting up displays, making posters, providing information to the media, etc. 5. Meet with a variety of public groups to promote library services for City citizens, including the King County Library DistFi;t-_System and library staff. 6. Promote gift giving/donationsto the library, including setting standards for such gifts. ILY tatus of lib ary sePAGes andneedsin - —.1y. 7. Render any other advice and assistance on library services. The MayoF or City GounGil may refer to the Library Advisery Board, for it reGOMmendation and repert, any eFdinaRGe, Feselutien, agreement OF Other Matter Felat;Rg to library sePAGes, and the Board shall promptly report to the Mayor or City GounGil theFeen, making reGOmmendations and gMng suGh adViGe as it may deem pFopeF. Section 4. TIVIC Section 2.33.020 is hereby reenacted to read as follows: 2.33.020 Representative Membership Board membeFs shall be appointed from representatives of the City 6tizenry at large, five members, POSitiGRS ene through five. A. Qualifications. Members must be a resident of the City of Tukwila. B. Number of Members. The Board shall be comprised of not less than five members and not more than seven members. W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT bj s Page 2 of 6 78 The LibraFy AdviseFy Board is rFeated and established, whiGh shall Gensist of five members who shall be appeinted by the MayGr, subjeGt W Gonfirmation by a majority vote of the City CounGil. Appointments shall be made from indMduals of fitness fGF the pesit"OR and shall be seleded without re-sper-t to pniotiGal affiNatoons, F—aGe er sex. Members be Ferneved by the Mayor, subje-Gt to Gonfirmafien by a majority vote of the City GE)URGil-I for any Feasen. Members shall not FeGeive a salary er E)theF GOMpeRsafien foF sewiGes as a BeaFd member, but neGessaFy expenses of the Board aGtually inGUrred shall be paid from appropriate Qty funds. C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.33.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board for review. The Board will review the application and make an appointment recommendation to the Mayor. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Library Advisory Board shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on December 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 4 and 6 shall expire December 31, 2018 Term for Positions 3, 5 and 7 shall expire December 31, 2017 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of two Vears. E. Student Representation. In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first. F. Resignations. If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. All five positions of the LibFaFy AdV*SGry Board will sewe two year terms 0 appointment. With any appointment to a position vaGated, the expiratien of the term . f the appointment shall be to fill only the expired position Of SUGh term. VaGanGies shall be- filled for unexpired terms as soon as possible in the AfhiGh members of the Board are regulady Ghesen. Staffing shall be previdect a-s Y the Mayor and in GOOperabon with the libraFy d*6tF4Gt persennet G. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT:bjs Page 3 of 6 79 H. Revocation of Appointment. A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. Section 5. TIVIC Section 2.33.030 is hereby reenacted to read as follows: 2.33.030 Board Organization Terms of Appointment Staffing- Members of the Board shall meet and orqanize by electinq from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the followinq year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair. Section 6. TIVIC Section 2.33.040 is hereby reenacted to read as follows: 2.33.040 Meetinqs Duties A. Conduct. The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Board shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Board shall constitute a quorum for the transaction of business. D. Staff Assistance. The City shall provide assigned staff to support the Board. The Primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensurinq that meeting notifications and recordkeeping are consistent with applicable state laws: 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT:bjs Page 4 of 6 80 vi n a n A. The Board sh011. be Ml" w F create and adept SUGh bylay. neGessa5f for the GendUGt of business. he G. V rs of the Board shall + �nrl ^r�,-ini b, e1eGting, frorn the members o --r,4 the Roa d, a and ViGe - airper6on and such other off GeFs as may—be determined by the Ghair-. 11. A u+ etings. The vi---- hall perform this d ty in the absenGe Gf the Ghairpers 9rder4G-acNeve-th_e-Wp_o&e-_of this Ghapter. The ^_h_aiF of any st GOMFnittee shall -be a member of the BeaFd. A4dj*ma4 peFseas--Miaare nGt Board m !aY__be4eGRAe44o_se� on a sub^_Gmn*tee-. F. B_ .- ­P., bers shall meet -, 'luarterly. G. The 3^"rA o­knl­l � - J_G_1A —wf. +'.k. ;. meetings Section 7. TIVIC Section 2.33.050 is hereby reenacted to read as follows: 2.33.050 Reporting Requirements and Biennial Review ReGornrnendations Reports A. Reporting Requirements. The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year. B. Biennial Review. The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT bj s Page 5 of 6 81 Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of ) 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Library Advisory Board-TMC 2.33 1-10-17 CT:bjs Page 6 of 6 82 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,WASHINGTON, REPEALING ORDINANCE NO. 1690, THEREBY ELIMINATING THE ECONOMIC DEVELOPMENT ADVISORY BOARD; ESTABLISHING ORGANIZATIONAL STRUCTURE AND PROCEDURES FOR THE LODGING TAX ADVISORY COMMITTEE, TO BE CODIFIED AT CHAPTER 2.35 OF THE TUKWILA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS,the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1690 is hereby repealed in its entirety, thereby eliminating the Tukwila Municipal Code Chapter entitled, "Economic Development Advisory Board." W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 1 of 5 83 Section 2. TMC Chapter 2.35 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.35 is hereby reenacted as the Lodging Tax Advisory Committee to read as follows: CHAPTER 2.35 LODGING TAX ADVISORY COMMITTEE Sections: 2.35.010 Establishment of Committee — Purpose 2.35.020 Membership 2.35.030 Committee Organization 2.35.040 Meetings 2.35.050 Reporting Requirements and Annual Review Section 3. TMC Section 2.35.010 is hereby reenacted to read as follows: 2.35.010 Establishment of Committee — Purpose Pursuant to RCW 67.28 the Tukwila Lodging Tax Advisory Committee is established to serve in an advisory capacity to the Mayor and the City Council, and shall submit to the Mayor and City Council any recommendations regarding: 1. any change or increase to the lodging tax; 2. the repeal or exemption from the tax; 3. the use of the revenue received from that tax; or 4. any change in the use of revenue received from that tax. Section 4. TMC Section 2.35.020 is hereby reenacted to read as follows: 2.35.020 Membership A. Qualifications. Members must have a connection to a business or activity in the City of Tukwila that either collects the lodging tax or is authorized to be funded by revenue received from the tax. B. Number of Members. The Committee shall be comprised of nine members that meet the requirements of TMC Section 2.35.020.A, and shall include: 1. One elected official of the City who shall serve as the Committee Chair; 2. Four representatives of businesses required to collect the lodging tax pursuant to RCW 67.28; and 3. Four representatives involved in activities authorized to be funded by revenue received from the tax pursuant to RCW 67.28. W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 2 of 5 84 C. Appointment Process. Interested parties that meet the requirements stated in TMC Section 2.35.020, subparagraphs A and B, shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Committee's staff liaison. The Chair of the Lodging Tax Advisory Committee recommends appointments to the Committee and all appointments are confirmed by the City Council. D. Term of Appointment. The City Council shall review and appoint members on an annual basis. E. Resignations. If a Committee member is unable to complete their term of service, a letter of resignation shall be sent to the Chair of the Committee indicating the effective date of the resignation. F. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. G. Revocation of Appointment. A Committee member may be removed from the position if absent without being excused for three regular meetings in a calendar year or if they no longer meet the membership qualifications as stated in TMC Section 2.35.020, subparagraphs A and B. Section 5. TMC Section 2.35.030 is hereby reenacted to read as follows: 2.35.030 Committee Organization The City Council President or designated Councilmember shall serve as the elected official on the Lodging Tax Advisory Committee and shall be the Committee Chair. It shall be the duty of the Chair to preside at all meetings. In the event the Chair is unavailable, the City Council shall designate an elected official to serve as a Chair Pro Tem. Section 6. TMC Section 2.35.040 is hereby reenacted to read as follows: 2.35.040 Meetings A. Conduct. The Committee shall hold at least one regular meeting per quarter. Committee meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). B. By-Laws. The Committee shall adopt bylaws to provide guidelines for the conduct of business. C. Quorum. A majority of the seated members of the Committee shall constitute a quorum for the transaction of business. W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 3 of 5 85 D. Staff Assistance. The City shall provide assigned staff to support the Committee. The primary role of staff is to represent the City and facilitate communication between the Committee, City Administration, the City Council and other City departments. Staff responsibilities include: 1. Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; 2. Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA); 3. Providing professional guidance, issue analysis and recommendations; 4. Assisting with research, report preparation and correspondence; and 5. Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions. Section 7. TIVIC Section 2.35.050 is hereby reenacted to read as follows: 2.35.050 Reporting Requirements and Annual Review A. Reporting Requirements. The Committee shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual report by December 31 each year summarizing the activities for the year. B. Annual Review. Pursuant to RCW 67.28 the City Council shall review the Lodging Tax Advisory Committee on an annual basis. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 4 of 5 86 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 72017. ATTEST/AUTH E NTI CATE D: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: W:Word Processing\Ordinances\Lodging Tax Advisory Cmte-TMC 2.35 1-11-17 CT:bjs Page 5 of 5 87 88 [1d LIRA � IT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NOS. 1533 AND 1381 RELATING TO THE LODGING TAX ADVISORY COMMITTEE, WHOSE STRUCTURE AND PROCEDURES ARE TO BE REENACTED VIA CITY ORDINANCE. WHEREAS, the Municipal Research and Services Center has published a report outlining the components of best practices for Advisory Boards, Commissions and Committees; and WHEREAS, the City of Tukwila wants to update the Tukwila Municipal Code to incorporate these best practices as guidelines for our Advisory Boards, Commissions and Committees; and WHEREAS, the Lodging Tax Advisory Committee was established via Resolution No. 1381 in 1997; and WHEREAS, the City desires to reenact the organizational structure and procedures of the Lodging Tax Advisory Committee by ordinance, to be codified in Title 2 of the Tukwila Municipal Code for standardization with other City of Tukwila Advisory Boards, Commissions and Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Resolution Nos. 1533 and 1381 are hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W:\Word Processing\Resolutions\Lodging Tax Advisory Cmte repeal 1-11-17 :bjs Page 1 of 1 89