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Home My WebLink AboutCOW 2017-01-23 Item 4C - Public Safety Plan - Siting Advisory Committee Framework CO UNcm AGENDA SYNOPSIS - ------------------------- Initials--------------------------------- ITEMNO. MeetinX Date Pre aced by Mqyorf review Council review 01/23/17 RB C)- 4. C. • � i ITEM INFORMATION S'1'AI�FSPONSOR: RACHEL BIANCHI 01/23/17 AC,T�NDA IrEMTrr1,T Public Safety Plan Siting Advisory Committee Framework CA"T`t?GORY ❑ Discussion ❑Motion ❑ Resolution ❑ Ordinance ❑ BidAward ❑ Public Hearing ❑ Other Mtg Date 01/23/17 Mtg Date All Date Altg Date Mtg Date NLtg Date Mtg Date SPONSOR []Council []Mayor ❑FIR ❑DCD []Finance ❑,''ire ❑TS ❑P&R ❑Police ❑PWI ❑Court SPONSOR'S Council is asked to provide consensus on the framework for the Siting Advisory Committee SUMMARY that will provide community input and feedback on siting and public outreach efforts around the Public Safety Plan. R1?V1LW13D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ® Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 1/17/17 COMMITTEE CHAIR MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Communications Division Com,\11'1-TAI 13 Committee refinements; Forward with changes to C.O.W. for consensus COST IMPACT / FUND SOURCE EXPENDITURI�RLCZUIIZI::D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/23/17 MTG. DATE ATTACHMENTS 01/23/17 Informational Memorandum dated 01/11/17 (Amended after PS Committee) Minutes from the PS Committee meetiong of 1/17/17 91 92 City of Tukwila 0 Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: January 11, 2017 SUBJECT: Public Safety Plan Siting Advisory Committee Framework (Updated after PS Committee, changes in strike-thru underlined format) ISSUE At the Council workshop held on January 9, 2017 the Council agreed that the Public Safety Committee would recommend a framework for the Siting Advisory Committee associated with the City's Public Safety Plan. BACKGROUND The Tukwila City Council and Administration share the common goal of ensuring robust community engagement regarding the siting of the facilities included in the Public Safety Plan. As such, the City will appoint and staff a Siting Advisory Committee that will provide advice to City officials throughout the siting process, particularly with regard to the Justice Center. While fire station locations are data-driven to ensure optimum response times, and while the Public Works facility will be constrained by acreage and zoning requirements, these facilities can also benefit from the Siting Advisory Committee. It is important to note the distinction between the Siting Advisory Committee and the Financial Oversight Committee, which has a different role as formally defined in Ordinance 2509 and Resolution 1892. Proposed Responsibilities: The Siting Advisory Committee will meet regularly to review and provide strategic advice on outreach efforts, as well as to review feedback gathered from the community and verify that major themes are incorporated into siting decisions. Members are encouraged to participate in additional community and Council meetings throughout the siting process. Proposed Committee Make Up: The Committee shall have seven members comprising two members of the City Council, the Public Works Director, and four members of the Community, of which at least one must be from the business community. The Mayor will appoint two community members and the Council will appoint the other two. Members shall serve for terms of two years, although in order to have staggered terms, one community member appointed by the Council and one appointed by the Mayor will initially be appointed for three years and thereafter all terms of appointment will be for two years. Community members may be appointed for additional terms. The two seats held by members of the City Council will be appointed by the Council President during his or her term and may be annual appointments. The Committee will choose its chair and/or co-chairs, who will serve on an annual basis. The Committee shall continue in existence until each facility is constructed and fully occupied. 93 INFORMATIONAL MEMO Page 2 Committee members shall be subject to TIVIC 2.95, Code of Ethics for Employees and Appointed Officials. Language from the City Attorney will be included in the final call for Committee recruitment to ensure the highest ethical behavior and protect the City's interest in this process. The City recognizes the important role this committee will play in the Public Safety Plan and will be sure that Committee members are properly vetted to participate in this effort. Proposed Meeting Schedule: The Committee shall determine its meeting schedule according to the flow of information to evaluate. This could change depending on where the City is in the process of each facility. Members are expected to reliably attend and participate in meetings. If a member fails to attend two or more meetings without cause, then the Committee shall define the member as inactive and inform the Council of its action. Proposed Staffing: The City will staff this Committee via the Communications Division, which is the lead on outreach and education regarding the Public Safety Plan. Proposed timeline: Assuming there is consensus at the January 23, 2017 Committee of the Whole to move forward with the Siting Advisory Committee as described in this memo, the following timeline is proposed: • Recruitment for the four community members will begin January 30 through the E- Hazelnut, social media and web posting. Information on recruitment will be included in the February Tukwila Reporter to be published on February 15. Closing for recruitment will be Tuesday, February 28. • Staff will present information on the applicants at the March 6, 2017 Council meeting, as well as the Mayor's two appointments, and Council will make a determination as to their two appointments by motion at the March 20 Regular Meeting. • The Council President would appoint the two Councilmembers to the Committee to be approved by motion at the March 20, 2017 Regular meeting. • The Siting Advisory Committee would have its first meeting by March 31, 2017 on a mutually-agreed upon date. RECOMMENDATION The Public Safety Committee is asked to assist staff in refining the Committee and forwarding it on to the Council meeting on January 23, 2017 for full Council discussion and consensus on the framework for the Siting Advisory Committee. 94 Z:\Council Agenda ltennslConnrnunicationsTS Siting Advisory Corn Menno.doc City of Tu kwi la City Council Public Safety Committee ,,4 PUBLIC SAFETY COMMITTEE Meeting Minutes January 17, 2017-5:30 p.m. -Foster Conference Room, 6300 Building Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Bob Giberson, Rachel Bianchi, Rick Mitchell, Trish Kinlow, Jay Wittwer, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA A. Interlocal Agreement:Valley Narcotics Enforcement Team Staff is seeking Council approval of an interlocal agreement with the cities of Auburn, Federal Way, Kent, Renton, Seattle and the Port of Seattle for continued participation in the Valley Narcotics Enforcement Team (VNET). Tukwila has participated in VNET, which is a multijurisdictional partnership with the Drug and Enforcement Administration on mid to high level narcotic investigations,forover25 years.The Department of Justice now requires a signed interlocal agreement which will be renewed every year. All of the other participating agencies have signed at this time. Councilmember Quinn noted that if the Department of Justice should make significant policy changes due to the changing Federal administration, the agreement should be re-examined at the time of the next renewal period. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23,2017 COMMITTEE OF THE WHOLE. B. Contract: Court Security Services Staff is seeking Council approval of a contract with Securitas Security Services USA, Inc. for the continued provision of security services for the Tukwila Municipal Court for a term through December 31, 2017. The total amount will not exceed $100,000 and is reflected in the biennial budget. The Court continues to be very satisfied with the price and customer service provided by Securitas, which has an excellent reputation with local courts. UNANIMOUS APPROVAL. FORWARD TO JANUARY 23, 2017 SPECIAL CONSENT AGENDA. C. Framework for Public Safety Plan Siting Advisory Committee Staff is seeking Council approval of a framework for the Siting Advisory Committee associated with the Public Safety Plan.The Committee reviewed and discussed proposed responsibilities, makeup, meeting schedule, and staffing. Councilmember Quinn stressed the importance of a high ethical standard for appointees considering the lasting impact and subject matter of this committee,and requested input from the CityAttorneyon appropriate criteria. The Committee 95 Public Safety Committee Minutes.........................................................................................................................January 17,2017 also requested clarifying language regarding meeting chairs or co-chairs as well as a recommended timeline for making appointments. UNANIMOUS APPROVAL WITH ADDITIONAL RECOMMENDATIONS. FORWARD TO JANUARY 23, 2017 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Staff asked for Committee direction on a meeting location for the rest of the year considering the Hazelnut Room may be more suitable for the public as well as for larger groups. There is a conflict with the City's Civil Service Commission, which meets the first Mondays of each month. Staff will work to determine if this conflict can be resolved, thereby allowing the Public Safety Committee to permanently relocate to Hazelnut. Adjourned 6.02 p.m. (* Committee Chair Approval Minutes by LH 96